to call the special search committee uh for the city auditor um committee meeting to order uh for the Tuesday, February 3rd, 2026 meeting. Uh the assistant clerk, call the role. >> Councelor Dowitz, >> present. >> Councelor Heath, >> present. >> Councelor Hegeland, >> present.
>> Councelor Kazinskus, >> present. >> Councelor Mack, >> present. >> Announcement of open meeting recordings. Uh the open meeting notice is posted up over here. Is anyone here recording other than staff? hearing none. On to uh the first item,
business approval, previous uh meeting minutes. We have none at this time. Um item number two, finalized questions for the auditor interviews. Um as well as the opening that we discussed as well. Both are here as part of our pack
packet. Thank you to Mac for writing up the questions. Um, I guess we'll start with the introduction portion if there's any edits, updates, additions that you would like to make. >> The only question I had was the Senate
the position works under the policy direction. I didn't know should say direction. That was my only question on the back. And also if we were going to put something in here about um the need to attend meetings or we're going to put that as part a follow up to an interview
question >> outside of the workday. >> I'll start with the first one. I'm fine with the change of the remove policy. >> Doesn't matter to me. >> So you can pull that out >> and then we'll go to the >> I know we did discuss that. I hadn't put it in there. I didn't know it was going to be in the question either. Um so do
we want to put that in at the beginning? Um, or we is that built into one of the questions? Um, or do we want to go to the questions and kind of circle back? >> Um, it might work. I'm I'm open to whatever for sure. Um, I think it's Is
it in the job description as well that there's the need to attend meetings? Not that we don't want them highlighted, but I thought it might be. And I don't know if that covers it enough or um it says attends meetings as requested by
the city council on page of the job description. >> Yeah. >> Okay. So, it is in the job description. >> So, it could be worth mentioning in the preamble and just as a reminder, you know, >> evening meetings might come up. It it
could I wouldn't be opposed to that >> especially when budget season because usually the auditors >> at I've seen him at all st he was at all standing committee meetings usually sometimes he was at my budget meeting for welfare you know so and they're not
all unfortunately occurring during the day >> I think it would be fair to say meetings um and not be too specific because it just it We understand you've been through 10 meetings. >> I have just quickly jotted down here and
thinking before the last sentence before the while. Um the position does require attendance to occasional after hours meetings to support the city. Okay. Sure. >> Speak policy direction in that third line and then I'll add the um that sentence in
there before the last sentence. I think the changes will be set with the introduction. Item five. If you need those changes, we don't need to review it. >> Okay. >> All those in favor of doing that say I. >> Those post need a motion. Not for that.
But looking good there. All right. So, on to the um questions themselves. Any updates or concerns? One question was uh with the salary
scale and how that all looks with unionizing not unionizing and how to handle that. Is that something we should leave in? Is that something we should omit? Um I agreed originally with the idea of having in there just to know that there's not a lot of but it needs
to be rewarded or anything like knowledge of the the salary is set I guess. >> Yeah. there would be set on a scale. It wouldn't be here. Here's the I guess here you are you know experience could I guess move them but still would be a set
point where they would be um I I think this would be the scale portion we don't officially have a scale for the auditor yet to that point. So you know just knowledge of sal the salary >> salary. Okay. Yeah scale. Mhm. >> I think that makes sense.
>> Yeah. I had no others. >> The only other thought, and I really appreciate this cuz I'm such a visual learner, so this was great. Um, was on number 10 when it it has the nice list we have of different experience in
the following areas. >> Would it make sense to combine number two and 11 into that. So for instance, you know, it's listing all these different job areas. Should software and computer
programs go in the professional experience areas as well? And it might just help consolidate our question list. And then when it talks about like retirement programs, should that be retirement programs, employee benefits, health insurance on the back? Well, for me,
it's on the back of the It's the second to last bullet. Yeah, under number 10. But again, until I saw it, it never occurred to me that this might But I'm I'm okay either way. But something I figured I'd flag while we had >> No, that's fine because number 10, that
was from the other list. >> I can go under, you know, um, tell us about your professional experience. Take number two and number 11 and Adam is bullets. Is that what you would like? >> I was going to say, yes, >> it's all about professional experience,
the experiences. >> Yeah. Yeah. which could include software systems, munis, computer programs. >> Yeah. >> You know, it has retirement programs, so employee benefits, health insurance. >> And I'm going to but I'm going to move that question up. >> Yeah. >> To where two is because I think that's
>> that was my other thought is do we take 10 entirely? It fits well with that section. >> All right. I think that's a lot of information too there. So like consolidating it is kind of my thought is so you're right. move move 10 up to
two is where we're at within and then one I was just feel like if I was the person being interviewed this is a lot to list off for someone. So breaking it up into the two like two bullets or something for them or even having in front of them, you know what I mean? It's like this is just a lot of things.
What do you have experience with? I think if you just continue to list and list um so that's >> why don't um I think it's all should be in there. I just >> under number three. Do you want me to
put developing a man, you know, like put a couple under number three like um the audit activities. I mean, I don't know because that number three talks about a
complex audit. So, >> I do think that one is a little separate myself, but >> I think it depends on how they answer the question and maybe we >> if they answer the previous question that way, maybe it's something we have to kind of >> judge on the fly of like, okay, you kind of already answered this question. Do you have anything additional to add to
that? Um that question >> we'll ask all the questions as they put in but acknowledge in the moment like you may have answered this in your last question. This is the question we have to ask next >> to counselor's point as well. Something we did in the schools is we provide a
copy in the moment to them so they can reference. I don't know if that would help with like a long list you know touch upon as many of these as you can. >> Yeah. >> Um >> no I think having something in front of them is wouldn't fair. >> Yeah. Especially with like we're gonna have a lengthy list of items that you can go down our list and
>> check check them off. >> So, and so what I will do is under it says, you know, I'm going to take it retirement programs as a bullet and I'll add number 11 under there. Okay.
So, let me be number 11. Do we need audit activities because we're acting about asking about audit in another question? >> I think we can. >> Okay. >> Need to audit activities underage. >> Well, you said number three.
>> On page uh two, the third bullet down activities. >> Yeah, I I get that. >> Eliminate that one. >> Yeah. >> Okay. >> Just because she's saying >> three covers it. >> Three covers it. Mhm. >> Mhm. >> So move 10 to two, combine two and 11
into 10. Take auditing activities. >> Combine 11. >> Yeah. Yeah. >> I like that. >> Okay. >> And so when just for clarity, you provide them real time with the like here. >> Yeah. Not ahead of the interview when they sit down. I don't know with a
virtual and how we want to work that, but we would just have our copy and then one extra copy for the the interview. >> They could before she they could just email it. >> I mean, I can get it to I can get it to them. >> It's in it's in teams. They can be chatted through. >> Well, and quite frankly too, if someone
wanted to, this is all public information. They could find it question. So, >> it's like there's that much or me. Yeah, >> it won't be I mean if there's an interview this week it won't be that far in advance anyway. So yeah.
>> Um so happy with these any further updates or accept the uh changes um that we suggested and accepted them for to be the questions for the interviews. >> All right. So
>> one last one on 10 developing financial policies and providing recommendations to the executive department and council >> since we were pretty clear in the job description >> that >> there is that separation >> good morning.
No >> I guess we could just remove to the executive because it's a question about their professional experience. So go unless we have a different just with moving to the executive department in general. >> Mhm. We could take that just providing recommendations to
>> um authority supervisors. >> Supervisors. >> Yeah. >> Yeah. Recommendations to supervisors. >> Okay. Better word than supervisors. >> Superiors. developing financial and
providing recommendations period. Yeah, that's a good range. I think you're right. Yeah, that makes sense. >> Okay. Um those are both both items. Good updates,
good edits. Okay. >> Okay. Um a motion to accept both those as those changes be made and be accepted as the questions. >> So moved. >> Second. >> By councelor Hman, second by councelor Mack to accept the changes and have them
be our final version for the interview. Any further discussion? >> Hearing none. All those in favor say I. I. >> Those opposed. Motion carries. Um item three, discuss scheduling of the interviews. I know last speaking with um
all of you individually that we had at least one scheduled at that point. We do have all three scheduled now. Um as of this afternoon, um tomorrow the 4th, we have a 4:00 and a 5:30. And then um Thursday the 5th, February 5th, we have a 4 p.m. So those are all three that had
responded so far of the six that responded have scheduled. So, >> can I make a request when we meet, could we in front of us have the a printed resume from those people? I did not print them all out. I reviewed them online, but I would like to have a physical copy of the resume. Um, it just
I just think it would help me to really associate >> um the person and to take notes and make sure, you know, I'm connecting it to the proper interviewee. Um, I did just confirm with the director of human resources that she will be attending all the interviews. Thank you. Thank you for
doing that. >> So, so HR will provide us with resumes. >> Correct. Yeah, those are on my >> and then HR will provide us obviously but also the interviewee with the questions. >> Okay. >> Do you want me to once I make these
edits send them to you tonight or do you want me to send them directly to >> I think we just send them directly to the assistant human resources. >> Okay. I'll send it to both you and >> you guys send it to me. Thank you, >> D. However you want to do it. And then I'll
do the same with the um the update to the um the intro. >> The intro. >> Okay. There's two interviews tomorrow, one at 4, one at 5:30, and one on Thursday at 4:00. >> Correct. And it's the 4:00 is the virtual virtual. So, um tomorrow, yes,
4:00 is the virtual. Um the candidate will be up on that screen by teams which is I was referencing but we'll have it on the um on the owl >> is how we're going to be able to run it. So we'll have a speaker and the owl going for that and I know the other two
will be in person is my understanding so far. >> Um just because we numbered the applicants and that's how we know them. Um I've I've addressing them by their names at this point. I I almost entirely positive. Yes.
>> Okay. I mean, you know, >> they are here and present. So, at this point, yes, >> I would I would think so. Okay. Just I just don't want to >> I'll double verify that, but yes, I think the introductions and the discussions at this point from what I've seen previous um at this point, yes,
we've gone the path of keeping >> we don't have to call them >> agent. Yes, 7 is not in the interview >> and they're aware that these are recorded that are public that are posted publicly. They
>> Yes, that just >> we'll go over that before each. >> Yep. We might as well say it. >> Um I'll add that actually. Yeah, >> watch out to make sure for the H for the opening statement or
the make the HR director's opening um just to verify. >> Um okay. Um and so the next item was discuss remaining steps in the audit committee process. Um I don't have much for this this item this time other than um did we
want to schedule a time to discuss post interviews um sometime the following week or we can just wait until our later meetings and discuss that um later this week. >> Can can Okay, so we have one at 4. >> I like to do things when they're fresh
in my mind. I don't want to wait too long. Um, is there after the 4:00 can we have a kind of a debriefing after? >> Is this to make excuse me I just want to for clarification is this to make a recommendation to the council because
the council then elects the auditor and these are going to be posted public interviews. So, are we is it our job to make a recommendation to as this committee stands to make a recommendation to the council or is this just we've done all the work up to up until and then they're responsible for
watching interviews and knowing who they're electing? >> I think it's our job. It's our job. We're going to make a recommendation. I don't know that I'm going to be able to make a recommendation on Thursday evening. >> Okay. >> Um at that point yet. >> So then I would you know Yeah. CL the earlier we can schedule an
interview for the beginning of next week I think. Yeah, I I don't want to be >> individuals wait for too long either, but >> um >> I don't know. I think I want time to process that last one and think about the evidence at the same time um before
making any kind of decision and at least myself. Um but I know we're not deciding, we're just making recommendations. So, um it's kind of up to everyone. So if we as long as we can meet to get the recommendation on the
>> next council agenda. >> Correct. >> Well, we could meet the next council >> would have to be Tuesday. >> It would have to be by Tuesday, I think. >> Yeah. >> Yeah. In which there's going to be a finance meeting. I'm going to be putting an appointments meeting. So maybe I can
off schedule. Maybe we can fit this meeting in between >> between finance and appointments. >> Yeah. >> We just have to schedule it next week before. Oh, for Wednesday. >> Yeah, that's by Wednesday. >> That's for Yeah,
>> that's a good that that's a good idea saying we're all going to be there, too. >> Yeah, we're all part of those. So, I think that that would work out >> technically scheduled for after finance. >> After finance before appointments cuz I haven't set the appointments yet.
>> Okay. >> I know you you set your finance. >> We're at four. Um okay. So um we or for that day. >> So you you would know your agenda. So we have to you have to go ahead and >> do you know how long a meeting might be
between a couple hours? >> Okay. Which for for the finance meeting? >> I have to meet in between like so if you finance at 4 do like I wouldn't schedule meeting at 5. Yeah. I don't know. >> I think it should be I think finance should be final five. I just I don't know yet. I haven't seen the final what
everything all the submissions yet. Um so I don't have an idea. I I the earliest I can get here is 5:30 like on the dot on I just I have I'm in the district so all that means I can't get here probably till 5:30 like >> that gives me plenty of time. >> Okay. I want to make everybody wait in
between but I just can't. There's no way I can get here till 5:30 on Tuesday. >> Well um there are people available Wednesday as well just in case I can discuss further with that. >> When you say Wednesday we Wednesday morning >> by noon. Um
>> well we >> we could seeing this has been in front of the committee and if the rest of the council was aware the purpose of the rule is to make sure people have time to process information and as long as I think if the council might be aware that this could end up on the agenda. We
could we could ask for a waiver of the rule um in order to get on the agenda >> once. >> So just in case that doesn't some reason Tuesday doesn't work >> but we could do Wednesday we have an echo meeting at 8:30, right? Um,
>> I mean, just depends what work is. >> Never mind. That's not even a thing. Okay. >> The following week, >> um, you should be back. >> No, we're not. >> You're not doing that. >> Um, speaking of, I won't be >> 17th is the week that you're speaking
of, right? >> Yeah. I won't be around. >> We're not fresh. I wouldn't break that one. >> This is good that we'll get it done next week anyways because like you said, it's fresh. So, I agree with that. So Tuesday, >> is Monday too rushed for people? >> I can't do Monday. >> Okay, perfect. Then we'll do Tuesday at 5:30.
>> It's fine on Tuesday at 5:30. For some reason, >> um if I what's he was in the morning on Wednesday, you said >> Oh, yeah. 8:30. >> Okay. So if for some reason I'll reach out to everyone if that doesn't work >> and that way you can do a 650. We have
to provide dinner for council Hegel because he'll be here for the duration >> for my granola bars. >> Finance finance may be may be short. Um but I think >> just I don't know if there's anything new that's coming but I think it's just some
>> to get you guys both. It's the new item the new item so far. Um >> I mean yeah whatever if if we do like I said I can 5:30 is it. leave where I'm going to be at 5 and I can get here for 5:30 at the earliest. So, if we do 5:30
here >> and then you could schedule appointments for 6:30 if we think our deliberation might be an hour. I don't know. I want to limit our deliberation. >> I know. >> But I think if we have to talk for more than an hour,
I don't know. >> For now, if we need to reassess, we can. It's administrative. We can reassess outside the meeting. Um, so we can schedule it. Okay. Um, I had the remaining steps in the audit process
kind of what we're talking about there. I know I have nothing else out of that for now. I don't have any further comments or questions or concerns. Okay. A motion to adjurnn. >> Second by council. Second by council he
to adjurnn. All those in favor say I. >> I. All those opposed. Don't forget stand