Okay, you go. >> Thank you. I need to call the special special search committee for the city auditor um committee to um to order uh for the Wednesday 21st 26th meeting. Um will the clerk please call a role. >> Council Daw >> present. >> Council Heath
>> present. Council M >> present. Council Kazinski >> present. Council He >> present. Members are present. Announcement of the open meeting recordings. Uh any person may make a video or a recording of an open session of a meeting or may transmit the meeting through any medium subject to reasonable
requirements of the chair as to the number, placement and operational equipment used so as none interfere with the conduct of the meeting. Any person intending to make such a recording shall notify the chair for all documents and exhibits used or meeting must be submitted duplicate to the city clerk as they become part of the meeting minutes.
um as it is only us and staff here in the room. No one else is recording, only staff. On to the item on our agenda, review and discussion of resumes to select finalists for the city auditor position. Um everyone had a chance to um
review all the applicants. We um all came here today. Um some recommendations of who we which resumes we we liked. The goal here today is to narrow that group down um to roughly
five up to us. The final number um to then send out requests to have interviews um also to be discussed after we do the resumes just to speak to we do need to um come up and finalize questions um for those uh but we can opt
to that portion um after. But I want it now in case I forgot to bring it back up. Want to shut that down. Um, so to start off, um, I don't know if anyone wants to kick it off. Um, we just go on the table. Um, kind of take notes of who which [snorts] resonates people
like this. >> Um, okay. So I mine were um CA2. These all begin with CA. So two >> I don't know if I said that already but we all we are aware but we are using the
resume numbers on top and not the applicant's names. >> Uh we are using so CA2 11 17 8 and 4 on my and I I don't get
into a discussion so I feel like we should just like give them first but I have reservations about some of these. I have some strong applicants in like a baby group like I have other things but these were my like initial recommendations of yes and you
know um so just wanted to put a caveat on that but I'm understanding if I'm just we're just going to give numbers and then we'll chat is that >> I think that's the best route. Yes. >> Okay. Council Matt. >> Uh, CA1, CA7,
CA5, and CA16. >> I had CA version 21. >> Oh, I did too. I see version 21. I missed that one. CA1, CA2, CA1,
and CA17. >> All right. I had um CA version 21, CA2, CA 11, 17, eight, and then I will mention 15
there. my list. I had um CA version 21, um CA2, uh CA1, um CA
17 and uh CA11. Okay, I can see some comments here. I don't want to I think some other jally to see where we're aligned.
Look at your >> um this we read mine so you can imagine yours or vice versa or does anyone else have just Sorry looks like he's
>> I've been interrupted with my phone so random so I stopped. >> Okay. I think the more the better. >> I'm good. I missed a couple. We got three. I think three again. So I had CA2 with four,
>> CA 11 with four. >> Yes. >> CA 17 with four. >> Yes. >> CA8 with two. >> CA 4 with one. >> Yes. >> CA1 with three. >> Yeah. >> Uh CA version 2-1 uh with four. >> And then 75 and 16 with one H. Correct.
>> 15. I didn't guys. I had that one down there with scribbles. I didn't know what I wrote. You said one has three. A1 has two. >> One has two. >> CA1 only has two. Is that >> one? V2 has four. >> Maybe I read that one twice. Yeah.
>> But one CA1. >> CA1. >> I had that. >> I have two. So yeah. Who CA? >> Matt had one myself. >> Oh. Yeah. Two. Yes. So yes, that one that was working. >> Oh, I'm sorry. Yeah. So
>> Oh, I'm sorry. Um, Judy, you have one V2. >> Yes. >> But did you have CA1? >> Yes, I have both. >> I'm sorry. >> Okay. >> I just Yeah. So, mine matches all of yours. >> Y.
>> So, there are four with four and one with three. >> Correct. Four. Four. One with three. And I mean some of the other ones I I at least in my just have been discussed obviously but some of the other ones that even got down here one vote obviously were in my pile I had to narrow down from as well. Um so um open
to discussions or how we would like to handle um narrowing it down. Obviously there was some consensus on four of them but we can discuss those those as well. the consensus on can we have the four and the >> Y so the four I'm sorry I'm not sure >> I do have it please go
>> okay so uh CA2 >> Mhm1 11 CA1 17 and one B2 >> and then three was three was CA1 >> was CA1 yeah so do we want to just talk about top five then
>> you talk about top five and if anyone wants to make a case for Yeah. >> Any other ones I voted for? Um we can do that as well. Um just stop from top of our first vote with C2. Um just to go the order at least I ordered them down
or you want to go in order of applications and jump around. Um >> I think for ease I have an order here. So I'm going to go in CA2 discussed. >> Yeah. So start with CA2. We'll discuss the four at four and then the one three
um start. So um those who voted for CA2 if anyone wants to um kick off the discussion with that. >> Sure. Uh I think when I was looking at this when I looked at sort of all the candidates I thought of you know
obviously educational qualifications and job history and then um you know looking for anyone that maybe had actual auditor experience or experience with financial controls and budgeting um policies and procedures and setting those um or would have managed this thing as well. Those
are some of the key things I was looking at. And so when I was at uh candidate 2, I thought um you know having some my owning a business was certainly impressive, but then a little further down um was at one point you know an
auditor interim auditing and accounting analyst, budget manager, internal auditor and so I thought a lot of that matched up um has experience you know matching things to state and federal qualification or you know um you know
standards and measures and so for me I thought with the job history of qualifications and some of the auditing experience in particular that attracted me to this candidate. >> Thank you. >> So the one thing that I would like to go and say um as far as this candidate
right here, one of the things that I seen that kind of stood out to me was a thought detection um that he's experiencing. And um you know that's one of the I mean [snorts] uh some of the other candidates have
likewise um to to a point experience but I definitely was interested with the fraud detection and considering effect of the transparency and things that we're going within the city. I feel like that's a great tool to have.
Yeah, agree with the sentiment so far and that also they number of years of experience in different areas doing different type of um yeah different type of work you know some [snorts] you know longer periods in a similar job
doing that type of work and then transitioning to different type of but related work um is what set this one out at least for me >> my I agree with most of the sentiments as well my um skills I thought were there and were applicable to this kind
of work as this brand as it seems. Um I have to say I do have reservations about some of them because there's no like there's no like perfect candidate. You're not going to find that. But for me it was um when a candidate has a number of jobs
over a number of years and they're here for six months and here for two years and here like that to me that's that is um that's a little bit of a flag for me. Um or just is a flag for me I guess. Um I'll commit to it. Um and then also location um where this person currently
is and where they currently work. Like of course people are willing to relocate and that's totally understandable. Um, but all of the history has been [snorts] or the last few um years of history have been in that same location and they're much further away. So I that doesn't and
they were then previously they were closer to here. So that doesn't deter me. I just want to put that out there that that was something that I do look for when I look at these. Um but mostly I think the skills are definitely there and uh you know relevant experience was
strong for this person. Um I just the little bit of flow flag for me was the fact that they've been a few places for a few months and like a year and that kind of thing. [snorts] Not that everybody has to work somewhere for 10 years but when it's less than two or three it gets me a little bit nervous. So
>> I was caught by that a bit too and I think This is someone we do speak with. I think we can speak to see acknowledge it. >> Yeah. And but there's there's kind of confused because there is one role that was for 14 years that overlaps with the other roles. So I don't know if there's
multiple jobs. >> There's contracting >> contracting the side. Um so but that did all the different ones that you said that were like 20 that certain year to a certain year. Um was at first offset that I think is well taken. So, um,
discussions on this, um, >> I just for me, this wasn't a, uh, this person really didn't stand out for me. So, I'm I'm I'm kind of like on most of these. So, I'm going to keep probably the, you know, neutral person in all this cuz um one thing I was looking for, you know, yes, they all had some type of
financial experience, but I was keen mostly on experience with auditing because that's what you're looking at and there's I I didn't I didn't really find it as well as the jumping around of positions, the location, but there was not there was no wow factor for me in this resume. So, I wasn't impressed with
it based on what we're looking for at a municipal level versus a corporate level. I think that's discussing on to the next one was uh candidate um CA1
[snorts] kick off the discussion on on this particular um map and Um this one at least typically for me was the the years of experience in the automating financial management
um area um the I guess trepidation or the type of roles um on um the responsibilities um but I think that the skills are are
there um as counc because I said before there's um you know there's not going to be a perfect candidate. So I thought this this person had a potential I have um so I
really didn't have very many reservations about this candidate. I um thought clearly the there's education there, there's skills there and um
there's like longevity in a in a position. Um most most recently um I I guess my only recommendation was um municipal experience
um and also like specifically what the most recent experience has been um with auditing specific skills. But I do think [snorts] that um it's this is someone that we could interview and get more of that
information out of. But I this wasn't one of like my strong candidates. Um it was just one of my yeses for an interview. >> Sure. I think I was the the education that uh was one of the things that
attracted me and then at least claiming I'm going to see and we'll find out if if we do end of interview in this candidate but auditing reporting risk evaluation managing budgets internal controls implementation which I think some of that carried out in some of the
other job duties and descriptions I too there's a lot of corporates a lot of accounts managing >> but I think that was a trend for a lot of ours they've all mostly been in the corporate world I don't and we had too many with municipal experience. So trying to balance that in a pool of
candidates who had corporate, I thought looking at their corporate experience, you know, the potential there. I thought there were some good skills might translate pretty well into the position. >> There was a lot of candidates with that said that I felt like they they could definitely reconcile. You know what I mean? Like they all that's fine, but I
just didn't see enough of the other piece. Anyways, >> no, I agree. So yeah, I like the um I mean she has they have um double digits in years as far as um experience in you know uh
municipality um experience uh things as such um you know it shows I just had a note here yeah so with financial reporting and risk obviously um both corporate accounting and municipality so I think
um that's one of the things that you need to go ahead and put them on my list. >> Would you like to wait on this? >> Well, there wasn't anything. Again, just like council Hman said, it's just, you know, person has a lot of financing, accounting experience, but there was
nothing that uh linked me into any, you know, municipal um experience or or knowledge or anything, you know, um that I connect back to what we did as the job interview description.
Um next um on our list is uh CA17 I can start or someone else would like to start this one I'll begin um the experience
and type of experience is what attracted me to this one um is in some level of dealing with um municipal funs public agencies. Um that was there um reservations about um
location and the application whether or not [snorts] this person um un whether they be able to perform the role uh here in person offices in person 5 days a week role. Um and that was the one of the main reservations with it. But I but
understanding that people make career choices and moves. Um I thought this was a strong candidate. >> I agree with those sentiments. I have a a ton of questions about location. That was my biggest thing was like how did you find us? Why did you find us? Where did you find us? And maybe this
applicant has a you know grandfather who lives here and they want to move. I I have no idea. But maybe they were looking to relocate to Massachusetts. But that was um that's my question. It was I think one of the only applications if not the only one where it was very
clear that they have some type of municipal city you know type of um experience. Um and so that was that was why I was like I think it's worth the let's ask this person a couple of questions. I I would agree. I I I think that the
the experience is reflected in the resume. However, the seriousness of the application to Gardner um and I mean let's face it, we all know there are people that indeed they just apply for everything,
>> you know. Um, and I think even be, you know, with the interview, I I'll be honest, you know, we could offer an interview, but I really want to know before we went through that process if this person was, you know, if this was something they were seriously interested in because I think there are maybe a
couple, you know, we could go to a couple others on our list if if this person just applied for the sake of applying. >> And speaking to that, I mean, obviously it to us if we want to inquire about that and have a I saw that it took us
kind of cover [clears throat] basis. That's something we could um do as well or five is a pretty large net as well though. So this we we may lose other people who have already moved on to something else as well. So um but something that can be discussed
but I think it should be yeah addressed before she at least we can interview her either way. >> Um anything further on on this? No. Um I agree with the sentiments that were said. I um I did mix up the experience
with this applicant versus the last one as far as uh municipality. So I misspoke the last one as far as I said the last one had experience. Um I was actually referring to this one with the experience. Um again though uh I was
impressed with the with the resume itself. those um beautiful but the um experience everything looks really good. However, I'm kind of confused on why
to be honest with you. So that's the only um yeah so I kind of had an asterric merit where you know like I I'll speak from a um standpoint of you know we we went with the football team at the garden high we would have coaches
come in and every time we had a um an open position get somebody from the Carolinas that would come on we come up here to coach from the Carolinas. How did you find us? Why are you applying? Is are you at the wrong gardener? Maybe
there's a gardener in Carolina and you just you know what I mean? So what you know this applicant right here I'm like that would be great. >> Yeah that's 100% right on but it's a strong application. Um just questions um
there. Um the next item, next one we have is um the CA version two number one. Um council Max seeing this as one of your
>> I actually thank you. I actually u this is one of my top candidates for a variety of reasons. Um I like the the variety of experience. I think it really fits into what we're looking for in a city auditor. um as well as these were
were key things that stood out to me. Um experience with insurance claims and insurance fundings seeing it's the insurance trust is part of it. um and just being, you know, not only uh experienced as a controller, but as an
accountant and um AC across the board, I thought this person was an extremely um strong candidate working with grants and federal funding um you know, reporting and stuff. So, I I I was I'm extremely partial to um this candidate being you
know, considered for an interview. >> I agree. This for me too uh was one of my I think top choices just the fact that there was a cover letter and it was well said well written and it really highlighted I think some strong things um you know managing audits overseeing
teams implementing systems again uh compliance fiscal responsibility I mean certainly has I think the experience and knows some of the things we're looking for I think did a nice job to try and show off what skills they have that match our job description
Yeah, I mean reiterate I guess I can but yes strong candidate um the cover letter stood out a lot to me. Um and just the years of experience I know lacks municipal experience but as we said this most of
the candidates we we had here and I think um makes up for a lot with all the different tech roles and work this candidate has done. This person was a strong maybe for me. So, I'm fine with doing I It was It was honestly hard for me to find five
because in my head I had five that I was going to do and it was hard for me to do that. And um they were a strong like baby for me. So that I have reservations. I think they have great experience. I don't have any really spec like specific reservations other than
anything stronger than anybody else. So I would be fine with that. >> I think at least with the [snorts] rest of us as well, speaking for everyone, but the narrowing it down to, you know, 9 10 8 was the easy part than getting it down to five was much more much more
difficult with the the pool. Um so, um Okay. And then, um on to um the one with three votes, uh CA one. Council M if you'd like to start. >> Yeah. Yeah.
Uh again uh based on experience um you know great financial and accounting um not only um skills but management um seeing this is going to be is a department head position um you know I I
thought was key um you know has experience as an audit an audit management scheduling and processes when I look at this candidate because I also think of all the software that they if they are not familiar with, they're going to have to learn at the
municipal level. Um, I thought I just thought this person um based on some of their their skills of of using other um you know functions and um budget preparations, I I just thought this person was a to me was a a good
candidate to consider. >> Sure. I agree. I uh this was I one that stood out to me. I thought some of the qualifications, you know, there's been a number of jobs. You can definitely ask some questions about that and the timeline, but I thought the skills lined up. I thought the um pursuing further
education as well seems like the MBA is underway potentially. So, I was curious to know more about that. Is that still going? And um I think anyone that's striving to, you know, learn more and increase their credentials just a good initiative. And so, I thought that the skills and job history uh feed them at
least enough to offer an interview for me. >> Yeah. >> Yeah. I think you both stated it well. Um those the type of roles that were done the the changing of the jobs is somewhat um
it pops out of you um there. So questions about that I think are [snorts] warranted but um the the type of training and software that they use I think is um excellent that can be applicable to that usually possibly
whatever programs other programs we use um council have anything to add on this one >> so um I know it wasn't one of your choices but I was saying that like you know But I'm I'm so I was
just speaking and I'm I'm looking and and I'm scanning. I can't read it that fast, but I'm scanning it and seeing everything that he's saying. So I can understand why you guys voted for this person. I this person was a no for me like wasn't even on my maybe list where I do
I going through it I was like oh great great and then I just have a huge issue with the job like I from [snorts] my experience with search committees and hiring people who were so great on paper like this and then and and then having this be so I understand that we are you
know looking to potentially interview and we can ask further questions but even then I would I really want to know what that answers is because I like I said in my experience it's just been such a red flag and it's been it's it's I just don't trust it. So while I do I
acknowledge like definitely like very good on paper good experience what we're looking for there I I wish those dates were different that and and even at that um probably would have been from another yes but that for me was way too much.
So, um, like you had, you know, said before about, um, looking at maybe there was maybe their contracting during that time, they have another full time. Like, I don't know. I just didn't see that in here. But, um, I if if the committee, you know, the
majority of the committee and we add a fifth person, we do a sixth person or whatever, like I do, we can absolutely get this information. So I I wouldn't want to just have my own kind of experience stop something that might have a perfectly reasonable explanation. Um
>> um that we can I think that we can discuss further but I think that first four um I don't want to take it to a vote were four that we are going to move forward with it seems um but I
don't know is this >> well I actually I know that there's a couple ones on here the one that I was like oh I had I was like one of two like I'm okay with that I I would like to hear more from council back just because she most some of hers didn't make it whereas most of ours seems like it did
and I I'd like I just like to hear what she got. Um and and just well I'm I'm looking one of them up. I just want to say the first four are fine. I just really think if we go with CA17 we've got to have a backup because I just think that's a long shot that this
person would be ever be interested >> the location piece. Yeah. Um the one thing I I I did like um uh uh CA16 >> Mhm. um was one that not only did the person
have sales, you know, auditing experience in management, um but did have a lot of IT skills um and I just thought the person um had had, you know,
great education experience um and I don't know, I just thought it was with 25 years of experience in audit, financial reporting, and supervisory roles. That one kind of, you know, stood
out to me. Um, the other one that I would take back to my list here is uh is candidate CA5. um has you know treasury accountant,
financial balancing, forecasting cuz I also think of the budget process ahead. Um I also liked it because you know cash flow. Um, you know, when we think about somebody really interested in
coming to a a gardener in the municipal area, I just thought this person's experienced um, you know, with Excel, Radius, you know, QuickBooks and stuff like that. Um, more on the local level I thought was attractive.
For both of those candidates, I had they have skills, but I didn't see them having enough relevant skills, but [snorts] I think maybe that's because of their domunism piece there. That was one of my notes for both of them. So, I would agree, especially this person on the local side of it, like that is more
attractive than most, but I just didn't see that >> they had sorry >> that background. Well, when I when I look at these and I see they have they've been a controller or they have to control like that to me there's auditing involved in that, right? But like when I get the specific skills, it was like they are skills. I just didn't
know if it was like I said the relevance. I don't know. I don't know. Was I know enough about how it would transfer over to what we're trying to do here. Yeah. And I I think I think across the board when we look at all the applicants we have there's I mean I think it's fair to say we have very little if any really municipal experience. So, we know that whoever
it's going to be is going to be learning a a lot of different, you know, tasks and um that they they that it will all be new to them. Um so, I think that's, you know, that's just, you know, cuz I I we only, you know, one
or two do find some, you know, public service connected to it. Most of it's corporate. Um, but I just think that, um, you know, I also getting back to the jaw hopping, which I really agree with. I mean, I don't want to go through
all of this and, you know, somebody who's who's who's not committed to learn and not committed to to stay for a while because it is a it's, you know, this is a huge job within the city and a very important job that we all rely on. um and especially as we're going to be
going this person's going to be going right into budget season, you know, when they start and not, you know, in learning, you know, all the all the skills, I mean, at once. So, um yeah, I just, you know, but th those
were just those were just some of my other ones that I considered and I'm sure, you know, you all have a couple others that did make the list. the 16 and conceived years of experience and you know in discussing that one um
and I would be you know open to to hearing more from that candidate. Uh five just worried me with the number of years working so far and the years of experience was my >> my my worry on that one and the local piece was great. Um, and it's in my head
the candidate may be a great candidate in the future with more experience that someone that's around here, but I didn't I was I had qualms about the number of years working >> and I I think it's fair to say I think you know from what we know about um
municipal department heads. We also have to take into consideration, do these people understand the difference between municipal work, benefits, salary compared to what they're making in a corporate world because it is different.
>> Mhm. >> And so that's I mean I just don't know how clearly that was stated on the job posting, but I think that's something that um >> they they can't come to negotiate. >> Right. Right. And then and to know that this is the starting you know this is
probably the starting salary that right then and there if people are told that you know you know do you want to come in for do you want to interview this is the starting salary right then and there some of these people like say might be like yeah no >> not interested [clears throat]
>> whereas I think that sometimes it's not a bad thing to have somebody who's um you know we're not as experienced in the corporate world. We all have to start somewhere. And they they're trainable. They want to learn and maybe, you know,
they just they they want to do do something different, take a different avenue within the financial um profession. And I I think that's attractive too because I mean most most city departments, city auditors usually are in a position for quite a while. Um
and it's very hard to you know to leave to go back to the corporate world. Um but I think we have to consider it that way too. I mean we may have person may not have experience but they doesn't mean they're not I mean if they apply they obviously have an interest >> and especially if they're more within
the area then they're more likely to stay. >> That's more than fair on those either of those five. So five I looked at from like based off of what
I can see from graduating to going into the workforce things as such talking about a four to six year difference. So I feel like I don't know if that would be good because again not enough
experience. Um but then again at the same exact time I can understand the trainable thought. So, I personally took them off my list because of that and I'm familiar with the previous [clears throat] jobs or the current jobs that they're at and I don't
know if this would be an in and out just a resume builder because of I know around what the rate is at the current job and I'm just wondering if they know like you said you hit on a couple things
and I'm like I don't know if >> you know they would come in and get trained and be gone. um in which we already have enough of that. So that's why >> that's a good point. I mean it's hard to find that person. You want that person
with the financial auditing management experience, you know, because you have to be you have to have management skills >> for this position. Um and that is willing to make the change from corporate to municipal and willing
to learn new things. Um that's it. I mean that's a lot to ask of somebody. >> Yeah, definitely is. But some people some people can handle the workload. >> Absolutely. >> Um some can't and you know like again I
just from my standpoint from my list I wasn't willing to gamble with it. So I put them on my list. >> No I just I and I think that those are very good points. >> Um I mean [clears throat] we've hit on most of them now. Um, I know there's a
couple candidates um, left that were at least mentioned um, CA8, CA4, and CA7. Um, I don't know if anyone wants to discuss any of those. Um, >> okay. Um,
so that being said, the original discussion on five. Um we have some I guess possibly preliminary at least one preliminary questions of you know just make sure anything you need obviously but make
sure they're aware of the role where it is and it's not it's here um so roles in person in garden masters is >> um and the um I guess I just make sure they're
aware of um aware of the starting salary as well um before they come in interview. I don't know if anyone has anything addition I think those weren't fair >> I would say salary benefits and because
of the it being a municipal job um the the limitations and flexibility on that like this is what it is it's it's absolute basically >> yeah I don't know a better way to include your own expenses, >> right? like this is um just you know and
it can just be as simple as like um if you you know if if you've had municipal experience maybe you're aware of this but just you're aware of what it is in this municipality you know this is a salary these are the benefits is an inerson rule here are the hours you're expected to be here you
know like just those kinds of things um >> just to make sure that it's 100% clear >> before we before with anything else and again it's best use of our times >> correct anything. >> Anything else to add to that? I think
those would be a good kind of knockout question just to make sure they are are interested those applications that we choose. Um, >> and the interviews are in person. >> Interviews are in person >> and if they have travel restrictions,
>> we can talk about, you know what I mean? We can talk about that too because if someone is willing to relocate and they are far away, we don't want them you know or maybe so maybe talk about the relocation situation with them too. If they say well I'm in wherever I can't get there
fly there next week for you know I I I'm okay with that but I don't know how the rest of the community feels about it if they are currently somewhere because they they're literally looking to move here >> and the job might be dependent on that. that can happen and we've had recent hires like that that it's took a month
to move and here they are you know so um just something to consider maybe something to talk to director most about too >> okay >> I'm sure she has the most experience with that here >> she's been been helpful no doubt >> um okay so those are kind of the
preliminary whichever candidates we extend the offer of an interview to um that will those questions will get asked on the phone call or correspondence, whatever the email may be. Um,
>> so we're in agreement with CA2, CA11, >> CA17, CA1 version two, >> correct? >> And CA, >> sorry 16 and one. >> Yeah, 16 and one. That's what I had >> as like >> 16 and one >> because the thing is we could also like
we could also reach out to them and this person's like I'm not interested, you know. I think having two old >> I agree with that. >> That would be helpful for >> worse. >> So that's six >> six. >> So >> uh one two 11 1617 and then CA version
21. >> Yeah. >> Okay. So those um if we need a motion to to accept those as the interviews are just >> second council Kazinsk second by councelor Mack to have CA1 CA 2 CA
uh 11 six CA 16 CA 17 and CA version 21 all get extended um a phone call or correspondence to ask to have an interview um commend those questions that we discussed to be asked of them
prior to um us scheduling the interview. Is there any further discussion? Okay. None. All those in favor say I. >> I. Those opposed. >> I will um council and I will let um Director Morse know those are our choices. Um
the other part of our business at least to begin discussing is the interview questions themselves. Um Dorse does have copies of questions um just for a starting point. Um people want to work in the back of my
notes. I do not. Um we don't discuss this tonight. I think it's something we probably should take home and review. I think there might be other questions um based upon our conversations here that we may want to be added, but um this is from I think the previous [clears throat] aud
15 years ago or whatever it may be. So um And we may she did recommend possibly narrowing it down to 10. Yeah, 10 good questions. There's a lot of questions. Some of them we may have said, some of them might I don't think we need to ask or been ask differently. Um but at least it's kind of a kicking off point um for
everyone to look at. Um I think we just meet again to go over what we think the questions should be. >> Subract. >> What's that? >> We can subtract and add. >> Subtract. Exactly. Subtract. >> And then by then we'll know. Maybe I'm sorry. you're going to say this from
director Morris like what the communication may have been with these candidates. So if we do have to reopen the search or you know >> yes >> but we should still we can still in the meantime order these we want. Okay. >> So I guess two things um first off um
when people be available to meet again with the questions. Um I don't know what the availability availability is sometime later next week even um >> okay next meeting
>> Tuesday Wednesday and Thursday >> are we doing for this committee to tell you it Okay. Okay. So, we're all on appointments. So, it could be Tuesday or Thursday cuz we're meeting Wednesday, right?
>> Yeah. But it's 8:30 in the morning. >> Um, >> no. I'm asking about appointments. I don't know what you were. >> Oh, yes. >> Which would be it which would be like would be 5:00. You know what I mean? It would be around this time. So, I just wanted to make sure we were
>> Yeah, it would um we're going to follow finance. So, it'll be on a Tuesday, right? >> You're on Tuesday. No, still on Wednesday. >> On Wednesday? Yes. >> Are you meeting us? Are you Are you meeting Wednesday next week? >> Would be. >> We plan on meeting yesterday. >> Yeah. Okay. So then we would have to
meet after that, right? That's talked about. Okay. So Wednesday wouldn't >> I think Tuesday or Thursday would be >> council would have to like take out his whole day on Wednesday after that cuz he had three meetings in a row. >> Tuesday, Thursday you
>> Tuesday. Are Tuesdays best for you or is Thursday just as okay or >> just as okay? Yeah. >> Okay. Do you want to give everyone a little the extra couple days? Just go to Thursday. >> Yeah, Thursday is fine. Yeah. >> Okay. Let me I should check check my own calendar on this as well.
>> What's your earliest we can meet? >> Um 3:30. >> You could do I >> You go as well. >> Yeah. So for me it's like 5 like it's we could do maybe we could do like 4:30 that day. I just I have to take off time
like five which is fine. I can do that that day. Um >> but I like I prefer five. >> We for everyone's okay with five. We can >> you can do five. >> Thank you. >> Okay to take off time. >> And then you can um director should be
included in >> Yes. And then the other question is um the interview process um availability again I would assume for most would be would be 5:00 p.m. to be
an accommodating time on a weekday um for everyone. Correct. >> Okay. So, just a I'll open discussions that with um director Morse and see how that's logistically going to work. And if we need to come back and discuss some more,
we discuss some more next week on Thursday. But I'll I'll figure that out and I'll said get the information over to about the choices. Um I can get that over to director to get the correspondence. Um I don't think I had I I had nothing
else. Anyone else? >> Just sorry question just off of that. So just process wise. So when we um so say everything goes as planned here. So when we get um our questions we get the interviews
interviews are set up. We interview the people and then we make that recommendation to the council on the council meeting. Are we still checking on that process like with President Harros or something? I just >> the recommendation from us from the choice. >> Yeah, because the council elects someone, right? And this process is
outside of that. I mean, someone could show up that day and recommends, you know what I mean? Can nominate anybody else like it doesn't have to be this process. We just choose to do this when we do this as a council. Um, so I just want to make be clear >> and need to clarify it further. But yes,
then it would be a organization from the be a recommendation from the committee um and a report from the committee to the special committee to the council would be my my initial thought. >> Okay. Because we can iron that out now depending whatever it happens. I just want to be sure that we're on that road.
>> Yeah. >> Um especially because if we have candidates coming in and they ask what's the next step and I want to be clear with them what that is. >> We can to make sure that's laid out as well. >> And we're going to
just stick with one interview or we If we have two top candidates recommend for a second because there are a lot of questions here and there may be, you know, we might want to if we have two strong candidates, you know, do do a another round just to
get for clarity. I'm just putting it out there as an option. >> No, that's something I actually didn't consider. That's a good question. Um I think obviously we're not going to have interviews before we get the questions finalized. something we can put on our can reach out to the director about that
as well and get her thoughts and we can put that on our agenda to discuss as well as the questions. >> The process the process for that the process for getting up to the council the next steps and then the question itself will be on the agenda
>> and our our our meetings are being recorded and I'm taking it the interviews will not be recorded. That's part of the process that I have in front of us yet. at least be I got I believe the previously in the clerk's version they were recorded um but I wanted to make sure that still
>> that's my understand that's typically how it is but that was also 2021 so I don't know you know there may have been an exception but I think it is that way and that's the point when it is public >> and that's also maybe something that the
candidate and again director Morris does this so she probably yeah so it's going to be but I don't know is she's done this because we haven't hired someone that's under our supervision since she's been here. So that's clarification that she can get or maybe she has. But um the
candidates need to know that that really is public if if it in fact is >> I'm add the items that are going to be given to >> Yeah, that's interesting because even I'll use her example when she was hired her interviews weren't public. So
>> Exactly. atmosphere and I know in other municipalities they are like you know you just it depending on what the position is. So um I just don't know previous prior to hiring the clerk I didn't have experience of that. So we'll just see
what the official rule is on it. >> Okay. >> Um there's nothing else. I think we have a motion from >> seconded by council. >> I don't know. Yeah sure. Second to agree. >> All those in favor say I.
>> I. >> Those opposed motion carries stand. Thank you everyone.