WEBVTT

METADATA
Video-Count: 1
Video-1: youtube.com/watch?v=VJyqkVQjKOo

NOTE
MEETING SECTIONS:

Part 1 (Video ID: VJyqkVQjKOo):
- 00:00:12: Council on Aging Meeting April 6th Opening Remarks
- 00:04:02: Approval of Previous Minutes; Intro To Treasury Report
- 00:04:47: General Fund Report: Budget Forecasts and Potential Deficits
- 00:13:43: Public Comment: Budget Planning for Potential Building Move
- 00:20:34: Gift Fund, Revolving Fund, Program Expenses and Updates
- 00:28:29: Public Comment: Revolving Fund and Cell Contract
- 00:30:17: Lifeline Program Financials and Community Impact
- 00:34:48: FY26 State Grant Discussion and Financial Review
- 00:41:56: Public Comment: Chromebooks, Data Security, and Google Management
- 00:45:18: Approval of Treasures Report and Old Business Intro
- 00:46:30: Old Business: Painting Project Color Palette Decisions
- 00:49:13: Public Comment: Building Break-in and Annex Building
- 00:51:46: New Business: Staff Appreciation, Budget and Updates
- 01:06:13: Boston Pops Tickets, Budget Wishlist, and Salary Discussion
- 01:13:54: Public Comment: State Grants, Meeting Adjournment


Part: 1

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homeschool >> and then she makes bread and she makes everybody the other night and glasses. >> All right. Good afternoon everybody to our council on aging meeting of April the 2nd of April the 6th at 2 p.m. at

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the Charles Perine building. Did everybody go over the minutes that uh Michael sent us last week >> at home. Before we do that, we do want to make that. >> Yep. Um so any person may make a video or audio recording of any open session

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of a meeting or may transmit the meeting through any mediums subject to reasonable requirements of the chair as to the number the placement and operation of equipment used so as not to feel the conduct of the meeting. Any person intending to make such recording shall notify the chair forth with all

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documents referenced or used during the meeting are be submitted in duplicate to the chair pursuant to the open meeting of public records law. All documents shall become part of the official record of the meeting. Is anybody recording other than us? And I made a copy today. I read it over

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a couple of times. I'm sure it Okay. So, everybody read the minutes. We have anybody want to make a motion to accept them? >> I'll make a motion. >> I'll second it. >> Okay.

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Terry has something >> correction at the excuse me we did correct an item on the am >> yes

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you're not on a little closer under the treasury report there was a correction and we did make note of it and I think asked for the correction but it should be noted in the minutes and it's under the FY 25 state grant

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excuse me under under technology Google way down the page Excuse me. >> Well, the to to make it easier for you, the correction was noted in the minutes. >> It's found it's found on the second page

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under state grants FY25, right? >> Cash balance in account is $45,9.95 38. Forever expenses worth 30850. Note, a typo on page five regarding a $1,400 Google expense was corrected to

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$14 and adjusted. The total expense reported from 447450 to 308850. >> Oh yes, it is in there. >> I'm sorry. >> Okay. I approve. >> Well, no. It's good that you're being so

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that you remember that. Yeah. >> I just remember. >> Sorry about that. Everything is in order. Everything is in order. You can accept the the as presented. >> All right. Motion was made and seconded. So we're all set with the

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>> motion. Any other discussion? >> Any discussion on the treasury report? >> The treasury report. >> No, no, just just >> per minutes that you was going over. Everybody all set. Okay. >> Yes. Doesn't take much.

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Okay. >> All in favor? I >> Okay. Any opposed? >> Okay. So, voted. Thank you. Okay. Now, we'll go to the uh treasury report. >> Uh before Terry gives the treasures report, I want to let you know I I

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screenshot um the reports that come from UNUNICE just so that you can see as we go through. Terry will give her report. Then I'm going to show you how those tie into the the MUNS report that I have also added. So, this is the first time

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and probably last time you're ever going to see this, but I want to make sure that you know when Terry and I talk about this coming right from our city accounting system that indeed it does. So, as we go through I think every account I'll refer to that. Is that

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right? >> All right. Certainly. >> Well, page one as usual is our general fund. Up at the top of that page, everybody got page one. Okay, excuse me. Everything seems to be

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in good order. U a couple of purchase orders have been taken care of and just two three rather um CAC which is for the meal manager and the contract the kitridge and American alarm and

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generator. Those two three are still outstanding but they'll they'll be gone very soon. We've actually liquidated the kitridge at American Alarm. Um, so you've been seeing that in previous finance reports. Those are gone. We've taken those out. We're not going to be able to make the

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purchases because we're frozen now. We don't have the funds. And as I'll explain in a minute, our our budget allowance for repairs and maintenance is far exceeded. Uh, our actual expenses is far exceeded our budget allowance. So, we'll talk about that in a minute. But

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the only outstanding contract purchase orders under the general operating fund are the CAC mail manager and FM generator. So that's clear. And as we're getting

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towards the end of the fiscal year, we'll be moving some funds around here and there, but at the moment it's okay. >> Yeah. And I want to just uh repeat some of the messages we've been giving for

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the last two months since January, giving you some forecasts and let you know ahead of time where we think we're going to be at the end of the year on six accounts primarily energy and utilities. Um you can see very clearly

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right now. It looks like we have 4,900 left in that budget. That's not indeed uh true. Energy and utilities as of April 26. So today, as of April 6, 2026, we spent $14,828.27.

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So in the last 6 days, we've added a lot to the expense category, energy and utilities, of about 4,000, almost $5,000. Um we expect the energy and utilities just doing projections looking at last year's monthly expenses compared to this

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year's monthly expenses and doing some uh analysis on what the variation was in some of our utility accounts. We're about 18% more than we were last year. We have four primary uh energy accounts. I won't go into all of those, but um

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only one account did we actually are we seeing less expenses this year on a trend than we were last year, and that's at about 6% uh less than last year. But the rest are 13 14 18%. And so we look

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to be right now at if all things being equal, we look to be at about a level of $20,000 of expenses in energy and utilities by June. So we're forecasting a little bit of forecasting here. Our budget on energy and utilities is 145.

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So it looks like we'll be about $5,500 over budget in that account. Our overtime right now shows a um balance of $1.20, but uh in the first two weeks of April, we've actually spent in total

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$627.50. We now have a deficit in the overtime account of $127.50 and we still have four more months to go. So, um, what we'll do with that is we'll probably transfer the budget

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balance from the on call standby account of 300 into the overtime account to give us a little bit of cushion and wiggle room on overtime. But right now, and if we do that transfer of 300, that really only nets us about $177, $173 because we are in deficit as of

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April set of $127. I'm only telling you this for your information. It doesn't change the finance report as of March 31st, but you need to know where we are. Repairs and maintenance. Um, we show a

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year-to- date expense of 18427. Our budget was 13250. So, you can see we already have a deficit of 517733. But in fact, if we if we end up spending the entire amount on the purchase order

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from FM generator plus that 5177 and not including any expenses between April 1st and June 30th, we'll have a deficit of about $7,277 in our repair and maintenance. Info

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Tech, we have a balance right now of 528.45. We have a fixed monthly cost of $274 roughly every month that come hecker high water. Um so the next uh the remaining expenses for the year in

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info is going to be $848 $824.70 which will leave us a deficit in that account $296.25. Um the mail manager shows a you know balance of 2130 but we have an

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outstanding purchase order of 3658. So that would suggested deficit of about $1,500. Do not worry about that because the balance of the meal manager expenses

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that exceed the $10,532 come out of other accounts at the end of the year. we'll simply make a transfer to to zero out any deficits in that one. So, we're okay there. And then similarly with office supplies, if you look at office supplies down at the bottom,

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you'll see we have a $3689 deficit. Um, our deficit is is larger than that. We had to buy um trash bags and paper towels and the things that keep our bathrooms and

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kitchens running. Um we will have substantially higher deficit in office supplies but as we go through and do a deeper dive some of those expenses might be eligible to be paid for by other accounts and we'll transfer those

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expenses to to those other accounts as we get closer to the year. So I I am confident 100% confident that office supplies will either be uh zeroed out. Well, it will definitely be zeroed out. There'll be no deficit in office supplies for the end of the year. But

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the other two, I mean, if you look at energy, utilities, and repairs and maintenance, we're looking at a deficit of over $12,000 just between those two. And there's no there's no other line item for us to transfer those balances is. It is absolutely going to require us

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to go back to the mayor and the city council for a supplemental appropriation to cover those. One of the the important discussions we'll have are the two extraordinary repairs we had this year. The back staircase emergency exit had

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finally gotten to the point where the treads had broken. They had rusted through. It was no longer safe. We had to have that repaired. that cost us, I remember right, $2,800. Um, and the other major repair we had was the boilers. Um, absolutely, I'm

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going to say out of control. Um, crazy uh expense. We had to replace the manifold, circulating pumps. It was a it was a big ticket uh repair over 10,000 bucks. So you can see if we didn't have

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those two, we would not only have stayed under budget in our repairs and management uh maintenance, but we would have been able to reassign some of those funds to some of the other uh deficit items.

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Oh, this back. All right, that's it for uh general funding. And I think you should be aware that at least in the months of April and May and with the final report in June, you're going to see a lot of

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transactional data in the finance reports. You're going to see transfer from transfer to um and it gets confusing. I try to highlight those in colors so that we can track them better. Um but just so you know, they won't be as as quick and down and easy. um as the

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last nine months have been. >> There any question at all on the general? Now is time to ask Paul has a question. >> Turn on mic. Um this school year ends June 30th, correct? Correct.

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>> So this is March, April, April. Here's my question I want to throw out is is I'm looking at these and you're talking about deficits and transferring the money. I understand all of that, but what if this is the year that we move?

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You know, I mean, I'm I'm just going to be brutal and be honest about this is that when they do the budget for the next year, right? they got to take into consideration we're going to a different building and there may be some expenses

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that will increase and some that won't decrease or maybe some that will decrease just based on the nature of just the square footage alone. So I'm just wondering has that been addressed at all yet? >> Uh the answer to that is not that I'm

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aware of. I would imagine that energy and utilities is going to either in our budget increase phenomenally because we would be responsible for covering the energy and utilities cost for the entire building or they're going to be eliminated

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entirely. Somebody else or some other department. And right now, for example, general uh administration officers for the schools, they pay all those expenses out of the, you know, general ad. So, it would not be inconceivable for there to be a central point where all of those

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expenses come out of as opposed to the steam center, but it may very well be coming out of our budget. Um, that budget will change. We will not go into Waterford owning energy and utilities with a $13,000 budget. I can assure you. Yeah. No, they'll change that. Um, right

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now all of our projections and budget proposals are predicated on the existing footprint, not not Waterford. That will be a whole different dynamic that the mayor and the city council will address if and when we move down there, >> right?

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>> Cuz the whole idea is is, you know, we got less than 12 weeks really when you think about it as far as a new budget coming out. And it's just not us. this is, you know, all the other departments of the of the city government. And I'm just thinking, you know, that got to be

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really thought out if in fact we do move this year. We were not invited or requested to make any projections um or base our budget on the Waterford uh building. So, all of our budget

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proposals, which have already been submitted, we do our budget meetings. We're going to talk more about this later um in the upcoming week. It's all based on us being at 2904. >> I mean I you mentioned a few deficits here and there. You know, I get it.

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That's to be expected really. Um but I don't want to be put in a position where a year from now or or whatever that we're going to look at, oh that's another deficit, that's deficit deficit deficit. And it was because of whatever >> the change in the building. Yeah. Yeah.

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there's not only the change the good but also the proper planning of that as well. >> Yeah, I I I appreciate that comment. I think you know one of the things that frustrates me about the budget process and it's not anybody's fault. It's just the way it's been done and I've lamented

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about this with some of my peers is, you know, we we build a budget to stay within the confines of the projected revenues, right? So, the mayor has a really difficult task of keeping everybody contained and we don't have these explosive budgets um so that we

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can purposefully and intentionally meet our budgeted expenses based on the projections for revenues. But the reality is they're still difficult. You know, we've had a trends for the last I would say five years, but certainly the last three years where our overtime

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expense is over $1,000, but we we budgeted 500. We knew what our monthly expense was on our info tech, but we were limited on the budget amount this year. So, we'll go in with a supplemental. And that I think they know and understand that they look at all

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right, this is what we're going in. They can look at um actual revenues halfway through the year and then make those adjustments for those types of things. So, the it's the process. It's not a it's not a failure. It's just that's how the municipal governments do their

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budget process. Um I get frustrated because I knew what my costs were in certain line items. Those weren't going to change, but we were still budgeted for less than those. So like I can't go back and I don't know negotiate those. >> I'm sure that they look at last year's

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numbers and they make this year's numbers. >> They do, >> you know, and that's kind of the kind of baseline. >> Okay. >> But the unexpected Do you expect that lower than this year? >> We don't know. >> Baseline minus 3%.

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>> Right. >> That's how we go into our budgets for the last two years. >> How much? >> Minus 3% non salary. >> So the non salary every year by 3%. >> Even though like you know last year we

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had uh energy and utilities was 17,500. We're still about to 145. But like we knew that, they knew that it's about revenues and then them being able purposely again halfway through the year to say, "Oh, we're 40% behind in

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revenues. Now we have to do major cuts." So it's a totally lo well I wouldn't say logical, reasonable way to do it. >> Well, they're very lucky that it's almost the end of the year now. The prices are going up for fuel that they're not going to use that much in these buildings. So that's going to take

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care. I actually bought 12 55 can barrels. We're gonna just start doing fire pits and stuff. Like, holy cow. I, you know, before all of the the uh global stuff's going to happen, our costs for energy and utilities

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exploded. And there was no real good reason. It just went up. Like I said, we're 20% higher than we were last year on energy and utilities for the cost, not for the usage, just the cost alone. It's like, holy smoking. Um, okay. That was it. I apolog

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>> just so that you all know if you go to the next Nope, I don't have it for the general fund. And the reason I don't have the munition sheet for the general fund is this is the only account 15541 that the mun breakdown is based on line items. So in this one, you would see,

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you know, a line item or you would see a mun report for all of these. And I figured you didn't really want to see those. It's it's on point, but you'll see in the next one as we do it. Yeah. >> Okay. At the bottom of there's no other questions on the general fund. That was a very nice explanation. I mean, I

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understood because I work for the city so long, but I hope the rest of you did. Anyway, down at the bottom of page one is the gift fund, and we received a gift of $100 in March. And so at the moment of the year to date, we have received

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$5,762.78 in gifts. And at the balance as of March 31 is 99,343.91. And we always remind you 25,000 is for painting. And I'm sure that when we get over there going to be lots of nice little things we're going to want to

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buy. And if you take that bottom line 9934391, go to the next page where you see the first account inquiry black art ask look down to that available you'll see 9934391

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right dag smack Johnny on the spot out of >> it's probably on the back page. So, >> so those that are that have the packets, it's probably going to be on the back page of our report and it looks looks like this.

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>> And that's just I would just provide that to show you like we don't we can't make up the numbers. Um there >> and then how would you like to get this every month for your financial report? So, we are lucky that uh Mike provided

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us all the other little details because I I'm I I used to go up to the auditor's office years ago and get this kind of report too and try to make up something for the board. This was years ago and then Mike came along and boom, we're in

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business. Okay. On the page uh oh, that one is a year out. The FY24 grant and as of July 1st, that page will be gone. Right. Right. Yes, I think we're going to do the revolving fund first, Kerry, which is

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I'm just saying that that page is out. We're going to the revolving fund now. And that is on page. >> There are a lot of page ones. >> It prints the page numbers. If you print every you have a report that has eight

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pages, but you print just page one of one and then uh two of >> it always puts a one on the bottom which is kind of crazy. So in this report because I added the supplemental in it's just a little weird but look up at the top it says 2154152998.

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>> Yeah, it says page one at the bottom but way up in the green it's 52998. And so that is now the revolving plan. Everybody there? Okay. Okay. Not too many changes in that. A couple of

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uh purchase orders outstanding. One is for cell contacts and another is for uh one of the instructors and uh McN. So those are three in the back. Oh, I'm sorry. And then

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there's uh Hanover Theater and Wilson bus. So the total outstanding purchase orders at as of March 31 are 17,92321. So those are our plans during the month.

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Um we receive some income during the month 236350 and during the month starting at the top there under supplies Amazon that column we had expenses of

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25454. That wasn't too bad. We didn't spend too much. Then the next column is the year to date. The year to date spent out of the revolving fund is um 46,10756

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and leaving us with a balance in the revolving fund of 45,57067. Does anyone have any questions on the revolving fund? >> And I'm going to ask you to just go to the next page after that. um after that

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>> final bottom line and you'll see the mun report and the mun report is for the CO8 recreation activities you'll see transfers in of 111,000 um minus the 1568 which is 10960144 which matches the the revenue balance of

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109601.44 on your financial report. Further down you see actual expenses 4610756 on the munis report. If you go to the bottom line of our more detailed report it's 46,10756.

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You see how it ties perfectly. And then when I tell you about encumbrances, Munis captures contracts of purchase orders and that's comes under the encumbrances line item of 1792321 which just so happens to match the 17921

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through 20 92321 total PO balance. So you can all see where that comes from. Now Ununice doesn't separate out available balance and cash balance. It only gives available balance because it subtracts

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and anticipates that entire $17,000 in purchase orders to be spent. So it will show you the available of 45 57067 which matches our 45 57067. Um you all seen how they tie in. That's right from Ununice. This is right from

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us. The other important thing I wanted you to know on this account, um, uh, for the revolving account, we just added a new purchase order for ukulele lessons. It was to the tune of 3,800 bucks. You'll see that um, as a new

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purchase order next month. Don't be surprised. We've liquidated the handover purchase order of 12,000 in its entirety with an expense of 11,108, but the whole purchase order was eliminated. So that actually gives us

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about $1,000 more um from that line item. And then the other important thing is um the woo socks. The woo socks one um we have a new purchase order for woo socks of 4,200. And of that 4,200, we

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spent 840. Those all occurred after April 1st. You're not going to see them on your reports if you're looking for those numbers. Those are all the things that have happened the last 5 days. But I want you to know that those are coming next month. Doesn't really change the

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dynamic, right? The revol revolving fund is there for the purpose of paying for programs and services. So the PO for me, the PO for handover, and the PO for W blue socks are all eligible and proper expenses,

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and they all tie into the revolving funds uh report from this. >> Does anyone have any questions on the revolving Paul? Oh, good, Paul. >> Oh, yeah.

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um cell contract >> that's xed out and it doesn't follow >> I'm sorry. Go ahead. >> It it's xed out. So you'll see it doesn't actually it's not part of the calculations. It's a weird thing we have. So we're able to our IT department did a fabulous job finding us a cell

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provider for our Chromebooks. All of the Chromebooks have um have cellular cards in them. So you can go for our seniors that borrow those. they can go anywhere they want and use their uh devices with Wi-Fi or internet access

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and that's all predicated on that cell service. The cell service doesn't charge us a bill unless it's used. So we don't see a cost. Now, we calculated what that cost would be based on the 20 Chromebooks being used every month at

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$40. And we captured that because in reality, if they were being used every month, we'd have to pay it. We would owe that money. But they're not being used every month and we're not being charged for the months they're not used. So that's why the you'll see an X before the 14889.

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that keeps it from being calculated in the purchase orders, but still reminds us there's a cost out there we might be incurring um as a result of that program. We haven't, but that's a good thing. So, uh I applaud uh Bob and Todd

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from it for for doing that for us. >> Are there any other questions? Um any other of the items in the regality fund and then we'll move on right below that

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to is the uh lifeline and I'm going to let uh Mike handle that one completely because I into the lifeline >> and lifelines is a wonky um piece. Um our revenues are revenues that we

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receive Johnny on the spot. So, we don't book accounts receivable. We don't say um in our reports what our anticipated revenue is for the next 9 months. We are a cash basis for revenues. But that's not necessarily true for subscriptions

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because like all our other expenses. When we know there's an expense out there, we capture that so we can reserve that money. So, there's a PO for lifeline um for those subscriptions. We've taken in $6,940

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in revenue for Lifeline. We've spent today 36uh1891, but we have a PO of 7072, which is the remainder of the lifeline subscriptions between April 1st to June 30th on a monthly basis. It's like 1,500 bucks a

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month. That gives us that 7,000. So, it looks like we have a deficit of 3453. That's that's available money, not real cash. Our cash balance is the 361891.

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So we're sitting on $3,600. But if all of a sudden we didn't get any revenue for the next 3 months, we would be in rears at 3459. So we understand that. By the way, all of that can be

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demonstrated by going to the mun report. Um in the mun report you can see the transfer center of 694084 that's our revenue that's where we report our revenue in the finance report we have actual expenses of 332193

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well lo and behold for year-to- date expenses 332193 and then you can see we have incumbrances of 707250 which is the lifeline subscriptions between now and June 30th which matches our PO. So

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again, this is a a good way for you to understand when we talk about munice, we pull the numbers off of here, although we give you far more detail than munis gives you. We, for example, in the expenses from that report, you see 332193.

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Well, we told you what that 332193 makes up. It's 2900 in subscriptions, 80 bucks for travel, for going to house visits, $313 for printing. That's it. It ties out perfectly.

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We'll be reclassing about $1,600 next month in expenses for lifeline, but that's in an April report. >> There any any questions on that lifeline? No. And if people have people

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subscribing to it? >> Yeah, we have about 100 subscriptions right now. Just under 100. Um seeing far more from Gardener. They were really heavily located in Athel Orange, Philips, Templeton. We're seeing a lot more now from Garden Win as new

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subscriptions. I have actually a whole report that I have for the the um mayor um on our lifeline update. So, it's really been it's really been pretty good. Um in fact, yeah, we'll go over it when I do the when I do the report

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exactly where I was 70, but we've lost some and added some. So the total number of accounts was just under 100 in 2026 >> and that's you know that's a program that they were going to drop and Mike

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stepped up and took it over and going good. >> Yeah. I I again when you hear about the impact often times you look at money and people talk about oh gez going to be a strain on uh employees or the system or

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whatever. Um when you start looking at the numbers number of calls we fielded through the call center or our office you'll see the enormous positive impact it has on people in our community. So you know

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value can be looked at in two ways. We like look at it as the qualitative way. Some people look at as the quantitative numbers way. Um both ways by the way we're doing pretty darn good here. We're doing good >> in the last page. uh we don't have to

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consider is our FY26 grant and so far we've been fortunate we haven't had to tap into it but they will be coming and >> and we do have the 25 state grant we got to talk about >> oh back to the

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>> that I think the page number for you is page three um Terry and that's the 28541 5296125 So the 24 was closed out. So there's nothing really to report on 24. Although I gave you the details so you can see

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how that all uh flows. Um the 25 grant has expenses. The 26 grant does not. So we'll look at the 25. The top line is 8219081. Are you looking for that?

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We'll take a few seconds for you to all find your way. This was a This was a long financial report. >> Yeah. >> On the 24th state grant >> on the FY24. Yep. Let's go to FY24. Terry, are you okay with that? >> It's closed out. >> It is closed out.

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>> All right. Balance before salary. Balance after salary is zero. >> Correct. >> Oh, I see. So, it's outreach coordinator. >> Correct. Yeah. So, so we have five people that are all classified under the outreach coordinator salary designation.

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So, that's if it looks like it's a lot, it's five very part-time people that go anywhere from 6 hours to 15 hours. >> And the total number of hours those five people do per week is 40. >> Yep.

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>> And that's a little wonky. I did give you that information though, just so that you have it. um you'll see the FY24 state grant available state grant 626957 but then when you go to the salary FY24

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state salary grant you actually see the expense was 248357 that's because we mis um classified a $14 u credit card expense but that was transferred out on April 1st so it it

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was originally going to be a $14 deficit it by accident and then we just reclassified it to the FY25 grant which is where it should have been. It was a a number tied all in line with the part. All right. FY 25 state grant you have

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it. Good. Awesome. >> Yep. So, we're just going to >> We didn't do the FY25. We did the 24 and the 26. >> Sorry about that, folks. Yes. As you can see in the very first column in blue or

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purplish are all the outstanding uh outstanding purchase orders or upcoming salaries. A lot of them are salaries for the instructors and Mike has figured has est not estimated but has figured them out for the end of the year. So they are

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all listed as outstanding encumbrances and that's in the first column and plus he's got the elevator in there and uh facilities equipment and then the from down are the instructors and the meal

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manager and so the uh total purchase orders amount to $15,7112 and the next column over is what was spent out of the state grant in March. You can see it wasn't too much in every account. Mostly it's from the

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instructors and u technology that $14 to Google. It was corrected in professional development. Uh $680 for a um uh

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the total uh total monthly expenses were 2009815 and um then the year to date is 20 10 21,78522

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and available uh 44694 457. But then just below that is money for the outreach coordinator, 146976 expended in March for a total for the

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year to date 10,67808 and the available balance that we have in the grant after those salaries is 34,01649. >> All right, super important thing for you to know. These numbers don't look like they tie out, but I was just telling you

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we transferred a $14 expense from the salary line item in the 24 grants at 25. So if you take on the mun report, we're going to look down. First of all, you'll see the 821 1908 for transfers in is

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exactly the amount we started with at the top of our finance report. 8219081. Um the 2177122 is $14 less than the 2178522 because it was $14 Google expense. So

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that would bring it to this 2178522. The available balance is 447857 which is $14 more than what we show on our report because we pulled that $14 expense out. So we're $14 less than you. So it ties out perfectly, right? And

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that's by the way an accounting function called tying out and that's what we do. I think the other important thing for you to see is the next mun report of the 10,6780 that is a salary expense designated as outreach coordinator but that matches

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exactly our 10,6780 expense on the finance report. So you'll see again you know again I do this just for your satisfaction to know that our numbers have to be based and predicated on something um out of you know the

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accounting system. So um did that help you by the way? Was that helpful just for this one time seeing how those reports tie in and you feeling pretty good? Are you anybody feeling better today about the numbers we provide or do you feel about the same like we knew

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what you were doing? >> And also a reminder too that uh every year the city gets audited. So all these numbers go to an outside auditing firm. So it isn't just Mike's word or the

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auditor's firm but proceeding on to an outside audit. So we're we're pretty pretty good shepherd. Mike is a pretty good shepherd of the money. >> It starts with Mike. >> What is the $14 in Google? Is that the

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cloud service? >> Um so no we manage. So the Chromebooks are Google managed. So for Google manager for the 20 we actually have 24 Chromebooks 20 that are being lent. Um we pay $14 a month to manage them.

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>> Yeah. Pretty good. So, it's a really good deal. It's a great device. One of the things about and probably too much information using the the manager for $14 a month. If somebody steals one of the Chromebooks, I can shut them off. >> So, they can never use them. Like, they

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can't flash the hard drive. They can't bypass that the machine to shut off. It becomes absolutely useless to them. So, there's no good reason for someone to steal a Chromebook from us. If it gets lost, you know, maybe one of our seniors used it and it, you know, fell between

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the seat cushions or their their grandchild's best friend came and they've taken it home with them back then. We can shut it off. >> We can do that even after they're whitewashing it. >> They say they ain't whitewashing. >> They can't they can't whitewash it. They can't get into the system or shut the machine off.

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>> We've given access entirely to the device. >> It gone. >> You brick it. >> We brick it. >> Yeah. So it's it's >> so prior >> the best insurance you can get for 14 bucks. >> So prior to this it's already you know with my Chromebook I can whitewash

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anytime I feel like it. What you're saying is is that that option is not available to them before >> I can whitewash your your um device. You can't whitewash a Chromebook when it's being managed. It's a managed device. The other cool thing about Google

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Manager is you can set uh parameters. So, you can set like parental controls, like they can't go into naughty sites or they can't um Oh gosh, they can't save anything to the device. So, the Google Chromebooks, if

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you do work on it, you can't save it to the resident hard drive. You have to use the flash drive. >> Why would they even steal it? Because >> they don't know. Cuz they don't know. They might take it. You know, if you came across a Chromebook on the street, see

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laying on the on the fender of the car or whatever, the individual is in the building, they just grab the phone. >> They grab it. >> Yeah. >> Thinking that they can they have a new Chromebook, but no, no, doesn't work that way. >> For those of you who don't know what whitewashing is, it's it's factory

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resetting the computer where you just makes all the whatever home owns it and so forth. >> That's great for $14. You can't do it here. Yeah. And we've had, although it's a financial report, I have to just say thank you to them, tons of people who helped manage our technology, including,

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you know, Bob and Todd, Elizabeth, um, just a great crew of people that helped us set all these devices up because in order to to have that function, it literally took us many hours of um, customizing each device. So, it was it

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was a lot of work. Any other questions? And thank you. I hope I know I even learned a few things this morning here that I forgot about. So if any more questions if not I will present the uh treasures report for the time

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ending March 31, 2026 to the board. Okay. Second. Okay. Any discussions on it? >> All in favor? >> Any oppose?

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Okay. So voted. Thank you. >> Very detailed. >> Yeah, I think sometimes I I worry that sometimes folks uh don't know where the numbers come from. So I want to make sure you do that. more difficult thing for Terry and I is when we try to do a

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year end a month end finance report after month end because then you have to go into and start backtracking and taking out expenses that have already been posted. That's hard. That's a hard reconciliation. But now we have a good

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system for doing it. >> Okay. Next thing on the list here is the um old business Uh I would just say uh Mr. Chair, there's probably not a lot to talk about

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on history uh except I want to thank uh Karen Oliver and her crew of of color pickers who have started the work of um trying to define what color schemes would work in what rooms. After they came out with this pallet of I think

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extraordinary suggestions, I sent him back to work because my feeling is it would probably be not be prudent for us to put 12 colors in the senior center. Um, and so we see why not. And the reason is cost, right? It's a big

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footprint. There's a lot of space. So, if we custom painted every room, the anticipated expense would probably exceed by great amounts $25,000. So, we're trying to keep it simple. We'll we'll change the pallets around from

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room to room, but try to keep them, you know, the same for certain groups. So, we looked at three color palettes to put in the 10 rooms and then a different color palette for the hallway. Since um Mike said since the COA board

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is providing 25,000, will we get a preview of these colors? >> Oh yeah, probably. Yes. The hard thing about that is um what does that preview look like? You know, we got to just patch put swatches around. The answer is

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we probably will. >> Yep. Yeah, we'll probably do a >> an attachment. You don't need, you know, somebody just came and held up a board. >> Yeah. >> You know, just an idea. >> We're also uh there's gray in that building. It's like a light gray. Um

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we're trying to build a pallet around using some of that. So like the the dark gray around the trim, we're probably going to keep that. We're not going to we're not going to spend the money. Um my feeling is over time, year to year,

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we can look at a single room to do like a major overhaul if we wanted to do say a dementia friendly room. Um dementia friendly colors in our lounge or um computer room. We could do that one off

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once a year. So that wouldn't be bad. But for now, we're getting there for the major painting once over. We're looking at trying to keep that uh existing paint where we can. And our suggestion or thought was to use that existing gray on the bottom part and chair rail it and

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then do a much lighter color on the top to make it a little bit brighter, but still use the darker color on the bottom. And I am 100% in favor of that because when you think about what happens in the school as you start mopping floors and doing things won't be

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mop boards but those scuffs happen in that bottom third of the wall. So the darker the color the better. The lighter the color the more uh prominent it will be. So yep we're going to bring those in hopefully.

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>> Any thoughts about water street? >> Okay. Outstanding. Yeah, I've got a question. >> Is there Mike on saying you want to just make sure if you talk into Mike? >> I heard there was a break in there this week. Did that affect any of our problems?

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>> Don't know. >> No, >> no, I I returned today. Um I got uh some of the information, but I don't know to what extent. Uh breakins are not unusual in schools. It's vandalism that

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sometimes is kids. There's some notoriety. I went in one time, the alarm was going off. I went in, there were 10 kids playing basketball in the gym. They weren't really doing anything devious. There was no nefarious intent. Um, they were playing ball. They wanted access to the

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court and, you know, all right, that's cool. Get out of here. You know, it's being um but it's it's the the trouble problem. So, I don't know the answer to I'm sorry. But I will hopefully have information about that today or tomorrow morning and be able to um relay that if

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something significant happened. >> Sounded like it was the other building. >> The elementary side >> or the annex? >> The annex. >> The annex. Okay. >> That's kind of what it sounded like. >> All right. >> I don't know. >> Aren't those buildings going to be gone

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anyway? So then we move in and think of replacing those or >> I don't know. Initially the discussion was the elimination of the annex building and putting additional parking where that is. Um there was some discussion by an elected official some

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time ago that somebody had poked them they were interested in using that building renting that building. Um I don't know what that is. I you know those are the those conversations are are outside of the scope of my purview and they don't really

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They don't usually trickle down. >> All right. Okay. We'll go to this new section now. New business. Have Michael give us a bit of details of what he was talking about already. >> Well, I wanted to to first start. I've been away uh for a couple weeks, which

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was great. And I want to just uh give a lot of thanks to our staff that held the board down. Nancy kind of uh took charge of things like I normally have her do and and I'm very confident in her ability to do so and Burman took care of our facility and did a lot of the um

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kind of extra stuff. Things went really without any issues or problems. Also because of the remarkable group of volunteers we have. Uh I took a volunteer aside today and I I told him that people are having a hard time

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differentiating him from a member of the staff. He's here. so often and take such a lead in so much of the work that gets done here for which we are very thankful. And to you know the people in this room for being here on our board and being so diligent and consistently

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attentive and present uh for policy issues and finance issues and program things. Thank you. Thank you for all you do to be great ambassadors. And to all of our volunteers, um the many hundreds,

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751 to be exact, documented volunteers in FY25. Um thank you for all that you do. Um but while we are on on vacation, you know, you have a finance report that ended on March 31st. I came home yesterday, right? So in order to do

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that, there has to be some time that we work at home. um work from home, not work at home, work from home. So, doing the budgets, uh I'm sorry, doing the finance reports, but also doing the budget. And so, we spent a lot of time the last four weeks, but certainly in

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the last two weeks working our budget and our budget narrative for the mayor and the city council for their consideration. Um, and that has been submitted. We'll talk a little bit more about that. For those of you who don't know, I get four weeks of vacation a year. Um just like everything else that

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we do here, government is very persuading as opposed to you know private businesses which tend to be a little bit more fluid. Our process is very rigid. Um so we have to provide you know reports and benefit time usage

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reports and time sheets. Um so we we track that a lot. Why am I telling you that? Well, because we had to track that while I was on vacation too, right? doesn't just kind of happen magically. Uh although I am uh I am late in getting a couple reports in but I will get those

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in. Um from our facility perspective like everything's been done. The the boiler manifold which was huge circulating pumps are done. We've done some cosmetic things because of water damage. is that I am always very much aware of things that look out of place

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and I think dark stained ceiling tiles after water damage is one of those things that are just very annoying to me. So, we had our facility staff go through and take care of all of those um issues. When you have water damage ceiling tiles, it's not just about

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aesthetics. Those are a insulated type material. when they get wet, they also get soggy, drain, and fall and crumble. Um, so we don't want that to happen either. So, we remove those as quick as we can before they create further uh problems. Um, our

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facilities people have done a complete overhaul of our downstairs storage areas, electric room, and boiler room, which is important. Got rid of some old stuff that just was we don't know why it was there. It had it was just pieces and parts of things that didn't make any sense. We are waiting on doing the roof

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repairs. It's now been cleared. Finally, the ice is gone. Um, the problem with the ice being gone is there's no ice dam anymore. So, it's not putting the pressure on the points that are leaking. So, finding those leaking points becomes more difficult without the weight, but we can't find them with the weight

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there. So, it's one of those um catch 22s. And as you know, we have done the Waterford Street Projects moving furniture. We still have another day of furniture moving to do which we'll announce sometime probably in the come upcoming 2 weeks or so. Just going for 3

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or 4 hours and move the rest of that furniture over to our space. I think I talked to you about finance. Um but here are some other things. I really expect a small deficit in the facilities position salary account. I think we're going to make that up. So that's why I didn't report it. Our overtime certainly um

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we'll mitigate by transferring the budget balance from on call. the expected uh deficits in repairs and maintenance is pretty huge and our um we might be able to reclassify some expenses but I don't think so. We've already started looking at it. That was

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part of the process I did for the March 31st report was to see what might be able to be allocated. Repairs and maintenance, energy and utilities, those are kind of fickle accounts um where grants are very specific about what money can be used for. Those are

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kinds of the things that are outside of those parameters. Um I'm showing a deficit in supplies, but I don't really think that's going to be an issue because some of those things we can absorb with the grants info tech. Um I think I'm going to be able to absorb the

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info tech small uh it's such a small amount that I think I'm going to be able to take care of that as well. And we're still waiting on the cultural council grant of 5800 which will help pay for some of the extra concerts and programs we're doing this year. So, from a money perspective, it's another $5,800 in in

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programs that we can do or pay for that we couldn't do last year. Uh, lifeline has been really positive. We have a positive financial impact, and I know you saw a negative, but you saw a negative predicated on expenses, but no revenues. Our revenues are exceeding our

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expenses on a monthly basis. We will have a surplus unless the the world ends on June 30th in the Lifeline account. no doubt about it. Um, and quite honestly, the surplus could be significant if we

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didn't have other expenses, right? So, we allocate some of that excess revenue to things like mileage and for folks that are doing the house calls and setting up the equipment. Um, some of the salary expenses for our program

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manager, Lauren, who takes care of that. Uh, our revolving account, this is really important. Um, we signed the the notice of intent to take over the account April of last year. Um, the city council didn't set up the revolving account until mid July of last year, so

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well into the calendar year 25. Um, for those folks that are on Lifeline, they get billing materials in December. So they get their payment booklets and their envelopes and our and the payment envelopes are pre-addressed

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form. Changing that billing in July would have been impossible, right? Well, no, not impossible. Would have been difficult for a lot of our seniors to do. So, we we opted to wait until December, which is good because while we were waiting, we were waiting for a

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waiver from our city solicitor, um an indemnity waiver for our new uh clients to take on that didn't arrive until the second week of December. So, um in anticipation of that waiver, which we put into effect immediately, we set up a

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payment system that comes now directly here to the Garden Senior Center and not to the other payment box. The billing for subscribers wasn't changed um until January 1st. Payments come to the city of Gardener. Invoices are paid to and by the city of Gardner. So, lifeline bills

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the senior center now and not Haywood Hospital. We have two part-time staff dedicated to management programs, specifically um Lauren who does the vast majority of it and Karen who does kind of backup along with me. Our job is to field and answer calls, to give

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information on pricing, to troubleshoot and set up uh equipment. Um so pretty much everything from soup to nuts on that. Uh we do marketing materials. Lifeline gives me a small budget, but we also enhance the marketing materials for

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Lifeline that gives information. So we can use that at tableabling events. We provide it to doctor's offices. Um, it sounds silly for me for for municipal government to have programs that you have to market, but senior centers are a unique beast. Um, you don't have to market the tax collector. You get your

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bill, you pay your bill. That's it. Um, there's not much to it. But yoga, we have to market. Uh, Lifeline, we have to market. We had 70 subscribers as of March 19th, 2026. So, that's new and existing. We had 14 new since April 1st,

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2025. And here's the important stat I want you to know. We have 884 alarm events requiring call handling by the call center, not by the senior center, by the call center. That's the I pushed the button and I'm having an emergency. Somebody come pick me up. Now, we get

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detailed information about that. Like we know what that call is, when it was called, and what the disposition was, how many people were transported by um ambulance, where they went, um what happened. And they're they're pretty substantial. So I can tell you without

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equivocation that the lifeline program is doing exactly what the lifeline program should do and that save lives. Um we had a just some really interesting stories that I think if you heard would uh knock your socks off. Our tax a program remarkably successful. We

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started registrations on January uh 4th. We were booked solid by the end of January. So all appointments were completed. Um, I'm so grateful to our tax aid volunteers who do just such a super job, but I think they were also showing some of their um, gratitude to

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the Gardener Senior Center for what we do. And we do things a lot different than a lot of other centers. Like we book out, we schedule, we prepare, we do follow-up calls, reminder calls. A lot of senior centers that do the tax a program don't do any of that. They don't do the the appointments and they kind of

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leave out to dry. Um, as a result, they brought six uh preparers in, five that did returns, one that did uh reviews on a Saturday. So, we were the only sector that t did a tax split Saturday. We're able to get another 30 appointments in

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that day, which is pretty cool. Um, which put us up over 150 tax returns this season. >> Pretty. >> It went so well. Um, and I think they were very grateful. We provided them some food. We g we provided them breakfast and lunch for being here as

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volunteers. Um and I'm so appreciative of our restaurant partners in the community that helped make that happen. Our St. Patrick's event maxed out. We had a waiting list for St. Patrick's uh day. Amy McGee, our food meal manager here at the Gardener Senior Center did a

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remarkable job preparing the food. Um we didn't hear, honest to to God, we didn't hear a single complaint. If I can be a little bravidocious about Amy uh and her food, we probably had between the two of us 20 or more people come up and say

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they attended multiple St. Patrick's Day events with corn beef and ours crushed it. Um it was a great meal. I don't know if you missed it, then you you missed it. And there was no blinding in that. We had great dancers. They were a little uh perturbed at me because I gave a very

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small dancing space cuz we had so many people here and I wanted to remind them that the the whole foundation of Irish step dancing is you do it in small spaces. You don't do it in grand halls. They started in the the bottom of boats

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and in church basement that they actually basement of homes, not even church basement. So I said, "Let's get back to the tradition. Small space. Do it right." And they did it. They were awesome. They just always do it. And we had a great dessert provided by Denise

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Fitz Morris um the Bailey's uh chocolate cake which is um super. It was a great program. We did a Mark Kistler event on March 21st. We sent out the links, promoted it, and we had numerous um seniors sign on. Now, how do I know that? None came to the center, but we

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provided the link. They did it from home. until I signed on and there were I there were probably over a hundred people there. Um and I recognized so many from our senior center. So that was kind of neat. Upcoming just so that you know we have the memory cafe on April

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15th. That's a huge event. It's a nighttime event with with a meal being served for folks um to learn more about memory loss and dementia. Our Delta Denta program is on April 29th. We have our Kentucky Derby on May 5th, our soul

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care on May 27th. It's a really cool event for anybody who is a caregiver on how to um reduce vicarious trauma effects as a caregiver. And so many of our senior um spouses and intimate partners have that role and serve in

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that role, but so many social service people, people in counselors on aging, um mental health programs. So, I'm really excited to be able to uh support and and sponsor that program. Our MAC funeral home presentations on June 3rd. We have a ukulele outing at Templeton

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Fish and Gun on June 2nd. So, it's just ukulele players and a picnic. Um our concert here on July 1st. We have our summer outing on July 22nd. Mark the date. Uh Tempton Fishing Gun will sell out. We'll do 250

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meals that day. So, um, Chicken Dinner's Quarter and Templeton Fish and Game Club does an enormously awesome job preparing that food. It's always not overcooked. It's very flavorful and they are there. They are there at the crack of dawn. Uh,

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starting that >> hopefully there's >> Yeah, we don't care. Um, concert is coming up on April 26th. We're going to the WOs on April 28th. And I'm happy to tell you that the handover purchase order was liquidated

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this month. The $12,000 handover purchase order was liquidated with an 11,12 purchase of tickets for the Boston Pops holiday celebration. Now, why is that remarkable? Cuz they're

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not on sale yet. And we have in our hands 82 tickets to the Boston Pops Holiday Celebration. So, if you want to go to Hanover in December, um I want to thank our our friends at the Western Center for Performing Arts, Handover

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Theater, for making that available to us. Last thing I want to do, I do want to go over with you is just our budget. Um I'll be quick about it. So, the way that the budget works is we have a we have a wish list. Um so, this apartment request is like pie in the sky, do

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everything you want. We have a um 3% non-s salary required reduction in that pie in the sky based on this year's budget, not on the wish list. And then we have the mayor's request, what ultimately goes to the council for um

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consideration. Um the wish list for salaries is is what we've talked about in the past years. That hasn't changed in terms of the high-end amount, but it is higher than what is currently being budgeted. Um, we continue to ask for

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salary adjustments for myself, for so many of the department heads in the city that are underpaid. Um, I've asked for a salary of 85,000. For those of you who aren't following it, um, the mayor had a salary request that was kind of close to

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that, was under 80, but still close. Um the city council rejected that and they went into a uh session where they came out with another proposal from a counselor that brought me in at uh 71,000

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at a five at a step three 5-year rate. So that's that's a step increase, not a necessary salary increase. So I'd be at that step increase um >> after I'm I'm here. So, I've been here I'm going on my 11th year for the city.

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So, um that would put me there easily and I'm so thankful to the mayor and to the council for at least moving that salary amount forward, but not not nearly what it should be. A recent post on Saturday night came in with a senior

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center that is probably 25% of the size of the garden senior center and their starting salary range was 97 to 112. So, um, for those that say that there aren't comparable positions at 85,000, I

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beg to differ. >> That's in the Commonwealth. >> It's in the Commonwealth of Massachusetts, uh, less than 30 minutes from Garden. >> Yep. >> So, um, the Fitsburg Senior Center posted theirs a year ago and they were at 99,000.

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>> So, just to throw some numbers out. >> And the individual who obtained that position was significantly less does a great job but she's significantly less experienced. So because we advise that center.

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>> Yeah. I great people. I certainly >> people don't people. >> However, >> um we're having some some concerns about our clerk uh salary. We it came to our attention a year ago that while her job description and understanding what her

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job was was one position, her rate of pay is actually for something different which is union negotiated. in that union negotiated says there are certain things you can't do um that are part of the job description. So some of those things

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like payroll um warrants, paying bills, those uh are not part of the clerk typist uh position. So those things again those are kinds of things that I do on my vacation. Now I want to let you know I

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was gone for two weeks. I do not spend 14 days working for the senior side, but there there's time and a significant amount of time that it's still it's a lot nicer working on a budget by the pool than it is in my office. I'm just saying I'm throwing that out. I don't

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feel as stressed when I'm >> when you came as always tells >> um so our outreach coordinator position hasn't changed. Um actually it has. Our actual was 10,314. is now $9,000, but it's been $9,000 since FY25.

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So 25 26 27 9,000. Um I am asking for more money in overtime. Not likely that's going to be level funded. It's not likely that's going to change. Our on call, not going to change. I've asked for sal uh some increases in the clothing allowance for both u our

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facilities person and myself as you all know because you're here every day and here during the winter outside work is not limited to just facilities like if there's a snowstorm that's a snowstorm that's being addressed by both he and I. Um

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so I've just asked for some consideration for code um things like that. I don't think that'll be I don't think that'll be um included in the budget. Our repairs and maintenance took a 3% cut and we're already $5,500 $7,000

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over this year. Our information technology took a 3% cut and we're already $257 over. Our energy and utilities took a 3% cut and we're already over budget, you know, 3/4 of the way through this fiscal year. Um,

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our telecommunications took a cut and we're have been evenly funded on that for the last five years. Our professional development and travel this year wasn't funded at all. It was zero for that. Um, I've asked for that money to be put back. I have no expectation it

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will be. our office supplies. We have exceeded the um expenses in that budget amount we put in for that same amount level funded and then a 3% cut. So um this year's budget is probably going to

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be only seeing increases uh related to the the union salaries. Otherwise, I don't see any significant changes. I I guarantee there are not going to be any significant changes uh or increases in

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any line item and anticipate expense cuts in all non salary related operating related accounts. Um we go into budget discussions this week with mayor and the mayor's executive assistant. I'll have a better idea of where those numbers lie

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after those meetings. The mayor then has the really difficult position of having that conversation with 27 other department heads and trying to figure out how to make all of those wishes come true with limited revenues. The state say revenues are going back. I mean

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again I tell you this I'm not putting blame on I'm just simply saying that the reality is we won't be seeing increases. >> Did you just say state revenues are come getting cut back? >> Yeah, state revenues are getting cut back. Federal revenues are getting cut back. Um, yeah, there's just a lot of uh

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of ambiguity. I think we just saw the the governor cut a big piece of the budget out and anticipated of having lower revenues this year and it was I want to say it was education, but I don't know. Uh, so that's it. That's my

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story. I'm sticking to it. I'll have a final budget uh for you for April, but it's not going to look a lot different than this year's. Any questions, thoughts, comments? >> Open discussion?

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>> Any questions? The mic. >> Well, why is the We've been so used to Is this on? >> Yeah. Okay. Um, every year on the state grants we've been getting increases, at least as long

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as I've been on the board. So, we should kind of prepare ourselves that maybe the 27% won't be >> I didn't tell you. Um, no, I I don't I don't think I think it's a great

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question, Paul. So we've seen uh a dollar per capita increase each year for the last 3 years and normally what they do is they set the rate and it's good for 10 years and the state recognizes that cost going up for senior center. I

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I anticipate an increase this year. I think it's already been approved. So for FY27, I think we're going to see increases in FY26, they sent us all of our payments. So all of the cash for FY26 grant is

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sticking in city caucus right now. So you're they haven't cut any of those payments. Um I'm pretty sure both the Senate and the House version went through with increases. I've also had contact with a state legislator who's asked me if there's any

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specific um work that we would like for him to consider as part of a supplemental appropriation for the state um specifically related to Waterford. But because I don't have a good handle on what's happening down there and where

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we are in the work, I'm reluctant to ask for anybody to consider funding something that may already be funded or may not be a project we can go through with. So, I'm just going to sit on that and ask for consideration, I think, next

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year. Um, it's I don't I don't want to abuse our relationship. Okay. Anything else? >> All right. Our next scheduled meeting will be on Monday, May 4th at 2 p.m. We'll see you all back then. Can I have

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a >> That is May the 4th be with you. >> Remember May 4th, >> we can celebrate the day after Mayo. >> Yes, we should. >> Okay. So motion to adjurnn. >> Make a motion. >> Okay. Second. Second.

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>> All right. Thank you. Anybody in favor? >> All right.