WEBVTT

METADATA
Video-Count: 1
Video-1: youtube.com/watch?v=docyrmvdt7Q

NOTE
MEETING SECTIONS:

Part 1 (Video ID: docyrmvdt7Q):
- 00:00:00: Council Board Meeting Opening Announcements, Minutes, and Corrections
- 00:04:02: Treasury Report: General Fund Overview and Deficit Discussion
- 00:11:42: Treasury Report: Gift, Revolving, and Lifeline Funds
- 00:15:19: Treasury Report: Revolving Fund Income Clarification
- 00:17:34: Treasury Report: Lifeline Fund Subscribers and Expenses
- 00:21:55: Treasury Report: FY25 State Grants Discussion
- 00:25:33: General Fund Budget Expectations and Report Acceptance
- 00:28:30: Munis Report Helpfulness and Old Business: Waterford Street Update
- 00:37:15: Considerations and Utilities for Moving to Waterford Street
- 00:38:56: Waterford Street: Paint Color Palette Selection
- 00:45:15: College Mural Possibility and New Business: Director's Report
- 00:47:57: Director's Report: Facilities Manager Leaving and Upcoming Events
- 00:58:52: Open Discussion: Caregiving Support and Health Fair Location
- 01:02:50: Meeting Adjournment


Part: 1

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Wow. >> Oh yeah, it is open. All right. Good afternoon everybody to our monthly council board meeting on May 4th at 2 in the afternoon. I have an announcement to make. Any person may make a video or audio recording of open

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session or of a meeting or may transmit the meeting through any meeting subject to reasonable requirements of the chair as the member as the number placement and operation of equipment used to not interfere with the conduct of the meeting. Any person intending to make such recordings shall notify the chair

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forth with all documents references are used during the meeting will be submitted in duplicate to the chair pursuant to the open meeting and public records law. All documents shall become part of the official record of the meeting. That's it.

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>> Anybody recording other than us? >> All right. Uh okay. minutes. >> We don't have a secretary, but we do have the minutes. But I can have to send this all last

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week. >> I didn't find anything wrong when I looked at them. >> Yes. >> I'm going to let you turn your mic on for us. >> Go bring close to you. It's not mine. Oh, >> someone

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just a question. Shouldn't shouldn't motions the name of the maker and the secondary be mentioned in the minutes. Uh I think the answer to that and I will give you my impression in Robert's rules that motion in second for the purpose of

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the recording generally as if there's a dispute since all motions that were made and carried carried unanimously. It doesn't have to but we can certainly go back and identify who those people are. That's >> I'm just asking because I've never seen it done this way. And the other thing is

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that u there is no motion to accept the treasur's report. Uh usually somebody makes a motion to accept it. >> You you are correct. Yeah. >> It was in there. Yeah. Yeah. There. So we just didn't record. No, we didn't put

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in minutes. We just didn't record it. So we'll make that amendment. So if you would like we can um Mr. Chair for consideration until we make that correction. uh we can table accept in the minutes until next time. >> Okay. >> There's no urgency in doing that

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immediately. >> Although I think this will be the first time we've ever had a table. There's no problem in that. >> Yeah, I think we could >> if if you would consider that. I'm just looking. Yeah. >> Okay. Then I'll make a motion that we uh

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table the uh acceptance of the minutes of the minutes of April 6, 2026 until the next meeting and so that we can check on the motion to accept the

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treasures report. Okay, I'll start. >> Okay. All in favor? I >> Any discussions? Okay, it's all done. >> I notic the same thing. >> I I only notice it because I'm the

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treasure. >> Okay. Now we'll do the treasury report. >> Okay. The treasures report is in your in the packet that was on your table today. And always uh we're getting down to the

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um end of the fiscal year. We got two more months to go. Uh I think a lot of the accounts are in pretty good order. Uh and but there will of course be transfers in May, June to bring everything into good

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order. So let us start on page one and as always the general fund and that seems to be good in good repair. Um we do have one outstanding purchase order that's with the CAC and that's of course with the uh lunches that are served and

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the food that is served and so that will u the it will be used up maybe a little more even and then the and then the only other purchase order outstanding is one with uh FM generator for $1,692.

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of the previous one that we had with Kitri and American Alarm that has all been liquidated. So, right at the moment, we only have two outstanding purchase orders and and everything else um uh you know, some

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of the accounts are uh pretty close to being done or overdone, but uh and especially office supplies. But uh oh, I know that Mike will make his magic fingers go and get everything

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straightened out by the end of June. With regard to that general fund, just a couple quick comments. We will be over budget in the department head. There have been some uh salary adjustments that now will put us definitely in our rears in the department head. Clerks and

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custodian look about right. Um I don't think we're going to see any issues there. our overtime. Right now, she shows a deficit, but we'll be transferring the $300 balance from on call standby to the budgeted amount for overtime. So, that should put us at

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about $170 left in Well, that's not true because we had a little bit of overtime in April. So, it's more like 120. Um, meal manager is going to be zeroed out. That's going to be nothing. We'll be fine. Repairs and maintenance, we have a a lot. We're very much over when you

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take that 57 and the 1,600. uh 5763 43 and the 1692. That puts us just over $7,300 in deficit. Um we're working now, we're perusing in in huge fashion, spending a lot of time going through to see whether

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or not any of the repairs and maintenance expenses that have been incurred so far this year might be able to be moved to another fund and have that fund cover some of those expenses. Um but certainly it won't be all of

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them. And similarly on the um on this office supplies we're showing about 775. We're actually really right now about you know $900 in deficit. Um we're now into May just so we don't know four four

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days. Um but we're going to I think we're going to be able to cover most of that deficit too. So that'll be zeroed out. There won't be any deficit there. I think we're going to bring repairs and maintenance down. Um, we expect about a $21 deficit in information technology that we're probably going to reclass to

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another fund. So, that zeros out. Um, and then the other big one is energy and utilities. We're 465 over our budget right now. We still have May and June's bills to pay. Um, just projecting based

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on last year's and a average percent increase that we've seen. So, we're comparing the year before. Um, so we we added 18% to last year's numbers. We're going to be probably $3,000 over in energy and

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utilities, but I have a really good forecast if anybody's really interested to see what those numbers look like. Um, I can tell you and and we've done some pretty good work so far in identifying how to reclass some of those expenses.

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So overall really the only um salary one we'll be over is director and then in the operating we have repairs and maintenance energy and utilities and office supplies which a lot of that we're going to be able to um I think I feel pretty confident it's going to be

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able to reclassify. >> Will the city be able to give us any any income for the department head salary to offset? Yeah, they will. >> Yep. Yep. So, that will be a supplemental. The mayor is going to probably send up a supplemental budget to uh cover any of the deficits in the

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either the salaries or the um in the overhead operational expenses. I think you >> Okay. Oh, does anyone have any questions on the general fund? Looks like we're in

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good shape and Mike will keep an eye on it and we will come out even at the end of June. >> I think it's really important to remind even though we we beat this to death in the last meeting. Our repairs and maintenance saw two huge expenses this

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year we weren't anticipating. And the first was for the exit. Um as the winter months started to to continue on, we did an inspection. We found one tread was completely rusted out and there were probably three others that were not safe that we just didn't feel comfortable.

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So, we closed the exit for the 3 weeks we needed to get a a sheet metal guy in and do it. That was about a $3,000 expense we didn't uh expect. And then the big one was the manifold for our boilers. The manifold for the boilers failed. We lost two circulator pumps.

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So, they replaced the manifold with six circulators and two of those six had to be replaced. We expected that to be about a $5,000 bill and ended up being a little over $10,000. It was twice as much as what we expected. Um, there was

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a lot more time involved uh than what we had initially thought. So, those were really the reasons. Energy and utilities is simply a matter of energy and utilities costs are are just so much higher.

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Put on mute. Paul just came. Um so you know we tracked it and we're going anywhere. We have uh four energy bills. We have uh Unil NRG National Electric and Gardener Solar and they're averaging between a 13 and 20%

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increase over last year's cost. So, and and we're we're tracking pretty close for that. So, that's where we're at. All right. That was it. >> Thank you. Oh, one other question on the general fund. Has the budget uh been

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sent by the mayor to the city council yet? No. No, it hasn't. But we don't know what they're what they're going to give us. >> No. But I can tell you it's it's >> less than >> it's nothing exciting. And in the salaries, the salaries are what they

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are. They're negotiated in the by contracted ordinance and the operating fund, we submitted a budget with a 3% reduction, even though we continue to see increases. Um, and that's just kind of how we do it. At the end of the year,

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they give us a supplemental to to uh cover any of those unexpected overages. >> Okay. Thank you. Now, um, if there's no other question on the general fund, we will just move down the page a little bit to the gift fund. Uh, in April, we

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received a gift of $2,250. So, year to date, we have done very well in the gift fund. We have received $8,12.78. So we have a balance now in the gift fund of 101 101,593

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and 91 and 25,000 is near hopefully for someday painting down at Waterford >> up to I think that's a really that's why we have it only because it could be 3,000 you know we don't know what it's going to be

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>> but we think it'll be closer to 25 but anyway but otherwise Otherwise, we do have $101,593.91 in the gift fund. Any questions on the gift fund? Okay, turn the page to page. Page two is

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the revolving fund. Paul is groaning, but it looks okay. Yeah, >> we did get we did get income in April. $1,568. Oh, no. I'm sorry. We spent we got income of $979 $979

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in April. So, our beginning balance, our beginning balance at the end, at the end of a April was $110,58044. And then you can see listed down the expenses for April. Uh, they weren't too

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great. Uh, 14,84931. We do have a couple of uh purchase orders or uh one is for uh sell contracts. The other two the other one is for an instructor that we anticipate

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will be paid to her and the other one is McN. So there are one two three and then on the next page over is the one for Wilson bus that will there. So, outstanding purchase orders in the

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revolving fund are 5,4841. >> And if you're doing the math, um the $14,000 is not included that because we don't pay for that until we use it in our bill for it. And so far, the folks that have lent out our Chromebooks haven't needed to sell uh service. So,

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we do have to make it active for them. And so the uh 14,84931 was spent in the month of of April and

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we have an ending balance of 44,13916 and that that is your revolving fund. Are there any questions? As you can see, the purchase orders are down. One, two, three, four, and income

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is generated. And any question on any of the expenses or any of the income? Anyone have a question? He calls us. He >> on the income. >> Yeah. On the income, >> you get the 31,000 uh figure. The 9 I'm assuming the 979

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figure for April is already in the year to date number, right? >> It is. Okay. So if that's the case, you would add up 31,000 and 80,000 whatever. >> And I'm getting slightly more than what >> minus568,

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>> right? What is that 1568? >> The 1568 was so it shows uh the way that units work and that's where we gave you the reports last month. Um when when income is recorded, it shows up as recorded. They can't delete an entry.

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there was a double entry of 1568 and so they had to pull that 15688 out using kind of an official transaction. So we show that568 transaction as a way to make sure that

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people understand how it was captured as opposed to like if you look at Munice you're going to see the you know the total income of being the 817 8092 you can't um list under beginning balance that line where the 1568 is. We

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can't list anything there. I wouldn't list anything there from an accounting perspective. The beginning balance as of July 1st, 2025 was 31,000. That's what we carried over from last year. And then you see the transactions for fiscal year

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26 >> being the 979 minus the 1516. That 1516 always carries, >> right? >> Because I don't want at some point in time someone come back and say like, "Hey, where did that 1568 go?" Um, so our year to date from July 1st till

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today was 80,224 in revenue. That gives us the 1112 55 minus the 1568. >> Thanks for the clarification. >> That makes sense. >> Did anybody else have a question? Now

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>> Mike is ready to answer anything. Okay, then we'll move to the bottom of that page to the lifeline fund. That looks to be in good order, but if he doesn't mind, I'll let Mike speak to it cuz he handles it all.

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>> Yeah. So, Lifeline is most of our revenue, all of our revenues and all of our costs are subscriptions. And so, people pay us and then we pay Lifeline for their subscription using the group plan. So, our beginning revenue in April of 2026 was 2400. I'm sorry, our revenue

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in April of 26 was that 238935, which gives us our total revenue to date of $9,330. We've had expenses of 1,800 in April and 47 total, which leaves us the balance,

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which would be the cash balance of $45.87. But it's also important to know we have additional months of subscriptions that we're on the hook for through the end of June. So we have to pay that bill monthly for the subscription which is

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generally about $1,450. That's easy roundup figure. This month it was lower. Uh some months this month was 1421. Some months it's 1476. So 1450 gives us a really good um ballpark. And

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so when you take the POS for the subscription, it looks as if we are running a deficit of,6424. But I think the important thing for you to remember is we still have three more months of income to take in. So that

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we'll we'll take in certainly a,000, but our average monthly income is about 2,300. So it looks like somewhere and some people pay ahead, so you can't really count on that 26. So, let's say it's 2500. That 2500 um per month is

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going to leave us a positive balance of 5,000 plus in a lifeline account. So, it's operating on a surplus. Um we're able to do some extra things. We did some advertising and we we reimburseed mileage for our staff that go out and do

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any kind of troubleshooting and that's been really minor. Uh the impact on our staff and operations is diminished. Uh it so far it's been good um all things considered. >> Anyone have any questions on the

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lifeline? Any Paul, >> you remember me? Um how many how many subscribers do we have now? >> 69 >> 59 >> 69 69 >> 69. Okay. >> With 14 brand new subscribers and gardener. >> Great. Thank you. >> So um when we took it on this was really

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an athentric activity. um why did we take it out? It was a Haywood Hospital program and Haywood Hospital because of staff attrition and loss. It wasn't something and and what they ended up doing was assign it to somebody and it was it was too much and then um so they had a cut

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and one of the things they were going to cut was a lifeline which really in essence you know they would have simply said listen we're not managing anymore you can manage directly through lifeline. The benefit for us and our seniors is if they have an issue, then they can have a body come out and help

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them troubleshoot the issue as opposed to trying to do it by phone or having the kids do it. Um, and we have been, you know, 100% successful at managing those those issues that our seniors are facing with regards to like batteries going out or the them not understanding

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how to charge it correctly, which is probably 90% of the cases. So they've been very very minor kinds of things with no interruption of service that we've gone about. Um that's the benefit we bring to the table. Um is it an

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absolute necessity? Nope. But I would suggest that the quality of the experience is dramatically enhanced because we have bodies and boots on the ground. >> Okay. Any other questions? If not, we will move to page four, which is nicely

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done in red, and that page will be gone in two more months. We will never see that page again. Right, >> Mike? We won't see the next page either, right? I don't think so. >> Oh, and no. So, now we move to page

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five, which is our FY25 state grants. We have a few on the first column. We have a few uh purchase order, a few outstanding um commitments. You can see them in uh blue, dark blue there.

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Uh they amount to $12,348.31. If anyone has a question on any of those, um if not, and then we received income. >> We don't receive income this grant. >> Oh, yeah. >> Yeah. And then uh the year the year to

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date uh the um the available balance uh after uh we do have a sal a salary item the for the outreach coordinator and the

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total for the outreach it is $2,26.85. The total for the outreach coordinator for the year to date so far $12,884.93. The available balance that we have now is $31,366.87. So that grant is in good good order.

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>> Super important you see three balances. The 56600 is our cash balance before purchase orders. Then we have the available balance before the salary expense is the 4425180. And then we take the 12,000 from that

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that we've examined the salary. It's actually posted to a separate account. It doesn't post to the the 54125 um operating accounts. It posted 54125 salary account. That's why it's accounted for separately. That leaves us

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the available balance of 31 uncommitted. Um, POS, by the way, in all accounts, if you see a purchase order, they all expire on June 30th. So, if we haven't used them all, they go away. If we have to add some, we can do that be because their expenses in this fiscal year, we

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can add or amend those. But, um, if we don't spend the amount committed, the POS disappear and our available cash balance goes up. And a lot of the purchase orders listed there are for u payments to the instructors and those certainly will be

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used up before the end of June. But it's good that they're listed so we have know what it is. Well, that any questions on the uh FY25 grant uh 25 grant no and the 20 26 grant we haven't used

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yet. We still have $89,136 there. And I guess that I think >> I think in your packet Mike added one last page.

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>> No. Yeah, we don't need to go. That was just I was going to tell them that it's there and it kind of lists all in one spot. all the balances. It's It's right on >> It's page seven. Then that's kind of

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nice. It lists all your balances right in one spot. Very good, Mike. Thank you. And that >> unless Oh, Paul has a question. Yes. >> Um I'm sorry. >> No, go ahead. I'm finished. Go. >> Um what's the word? Now, our general

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fund is going to be um different starting July 1. Correct. June 30th again of our fiscal year. What's the word as far as what we're going to see as far as budget? At the last meeting, I

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uh went over what the budget was that we submitted. Um we talked a little bit about the process and salaries and the the percent reduction we were asked. Um that was it. So it's in the packet from last month, April. You have the budget that was submitted to the mayor. Then

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the mayor, they're he's going to review it. He may make some changes. Um, ultimately, it's not the department head that submits to the council, it's the mayor that submits to the council, so it's his budget. Um, I don't really see that moving a lot with the exception of the salary line item. Um, you know, I

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think I told you that was pie in the sky and always shoot big and hope you get halfway there accordingly. Um, but yeah, it wasn't >> you really worried. No, no. I think that the city council is working hard to get

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um to get this process done earlier this year and the mayor as well. So, no, I think it's >> I think it's going to happen in the next couple weeks, but I I it's I don't really pay attention to it. I don't you know, it is what it is. It's beyond my control. So, it's not the mayor and the city council.

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>> They're going to finalize it by voting sometime in sometime in June. Correct. I would imagine they are eager to pass the budget before July 1. I think >> I don't want to say I think they're I don't know if they're required to they might be required to do it before tax,

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>> but I know like in other government entities when they haven't been able to agree, they've been able to do short-term budgets to just allow for the continued operation of those departments until the final budget is approved. That's maybe happy in gardener once. I don't know. I don't know the answer, but

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I don't know. I don't think there's a whole lot of of contentious items in the budget. Um, and I think that the the leadership in the city is pretty well aligned and you know, there might be some minor tweaks between the mayor's budget and the council's budget, >> but again, that's not those are

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deliberations that happen and ruins have not in >> and I don't think they'll shut the city down if they don't pass it by July one. I >> We'll go on. We'll go on. Okay. That is unless there are any other questions.

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That is the end of the financials. Uh may I turn it over to the president here? >> Okay. Uh can I have a motion on the report that Terry just >> make a motion we accept the treasur's report?

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>> Okay. All in fa any discussions on it? >> Okay. All in favor? >> Any opposed? Okay. So voted. Thank you everyone. Thank you Jerry for the report.

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>> Independent Mike he does. >> Yeah. I I did want to ask a question um and not move yet from the conversation of the budget to ask for those of you who actually looked at it and I know like the financial reports are a lot so they're definitely

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um sometimes a lot to digest. Were the mun reports helpful to show you how we are able to reconcile that or is it just like me? So Paul's in the the what? The Munish report last. So last year we gave you a cover of a screenshot of the mun

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report which shows the numbers in total that they do. They don't do the breakdown source. So we have to do that. >> Um just so that you all know you know how much how very deliberate these reports have to be in terms of

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connecting to the nun uh reports. So if you wanted again just ask and it's not hard to do. Um but uh happy to provide that. >> Okay. >> Okay. Now we're going to go to old business and any updates on new business

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from the prior meeting. Um anything on Wanford Street? >> I there really isn't a whole lot to report on Waterford Street. again. Um you know, a lot of stuff is outside of our um purview and so like they're doing

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some work down there. I think the doors just got uh finished, which are pretty cool. The swishy swishy doors I like to call them. Um yeah, and they're just they're just moving along. We've been asked I think that there's a a real eagerness to get us in this summer. So

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we've been asked to put together a 90-day plan, which is really the only thing there is to talk about. So, we did that. Um, it's very detailed. There's a lot to it. You know, we talk about, all right, once we're given the go-ahad that everything's ready to go, you know,

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where do we start? Um, and I think that's an important road map, not only for city leaders and administration, but for our senior center as well and our staff to really know what the expectation is. And so, um, the first part of that report, that, uh,

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relocation plan, just includes the nitpicky, uh, punch list items of things that we hope to do before we move in. But there are a lot of a lot of the things listed here don't have to be done before we move in. For example, um, you know, removing lockers does not have to

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happen. It would be more convenient and seem to be a better um, you know, progression to remove them than paint. But could we move in with lockers here? Sure. There's nothing that prevents us from doing that. Um, and you know, some

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of the door access I'm sure they're going to be contemplating considering after we go in, which is, you know, which is fine and dandy. So, you know, some of the there are some items in here that have to be done. the restoration of flooring. For example, in a couple of the rooms where the flooring was abaded

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and taken out, um we'll have to put some new caring or laminate or something in there. It doesn't or tile, it doesn't really matter, but once we get the go ahead, we'll get the contracts for those. Um currently, right now, even though we haven't initiated the the

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90-day plan yet, we're in the throws of getting estimates and quotes from moving contractors. I think we contacted seven. Um, we probably got three or four in. Uh, some of them are remarkably low and some of them are remarkably high. And

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that's the beauty of a bidding process is you get to pick um kind of the middle line one. Um, and we'll really be looking at qualifications and recommendations, people we've used in the past that we have a good experience with. We're also in the process of

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getting quotes for the pool tables. We're not including those as part of the furniture move. That's really a specialized thing. Many of the moving companies will move it, but they won't reset the tables, balance them, level them, or reelt them. So, it just makes

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more sense to have a pool table company come in and do that. Um, and then we're also right now in the throws of developing our our our move stuff. So, there are some items that the contractor contracted moving company is not going

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to move for us. IT equipment is an obvious one. our computers, desktops, things like that. The IT department is really interested in making sure that that move happens by city staff. Um, a lot of our production equipment, high-tech equipment will move ourselves.

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And then some of those things that have a little bit of nostalgic value that we really um just want to make sure arrive there in good condition uh will take. But it's probably not it's probably not a ton of stuff, but it's more than I

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think uh we realize. The last thing we have to move are any liquids. So paints, degreases, floor wax, anything like that, we're going to have to move all that stuff. Um, the moving company doesn't move any liquids, especially flammable, but any liquids at all. And

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of course, their response or explanation for that is, would you want to move your sofa in to a truck that was full of paint? Probably not. So, um, totally legit. Um, we've contacted Massore to give us some quotes on some of the

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service bar counter things. It's a pretty big room. It's a 36x 20 room that we're going to put the bullpen the staff in. Um, which is actually a beautiful thing. And where we are right now is very compact. Um, and we're literally sitting on each other's

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laps and we have a full continuum of volunteers and staff in there. So, it would be nice to have a little bit more room to spread, give everybody, um, you know, kind of like a real respected work area. I think that's really most of the stuff that we're doing. you know, we're

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getting some quotes for other um important stuff. But then if you look at it, we do a you know, planning and preparation, first 30 days, award the contract, set the times, um you know, evaluate our final room mapping and layout, uh right down to the day of the

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move, which is on that, you know, 90 31 to 60, 60 to 90 day, that 69 day, like what does that whole stuff look like? Um, so I think it's pretty uh I think it's pretty detailed. I get some great

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feedback from the mayor uh regarding it just to make a couple clarifications and some additions. Um and then we do a post post move. We call it the stabilization and engagement. What do we do once we're in? Um we expect to be closed at least

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two weeks. That's a given. We will be closed for two weeks. So, two weeks allows us to stage and pack here, move the items, and then when we're down there, we figure we're going to need 5 days to kind of unpack and get things quasi kind of um oriented and ready to

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go. Um but that does not include like uh you know a soft launch, hard launch, any kind of community engagement, that kind of stuff. So, we really think um now talking to the movers, originally they were pretty confident they can move

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everything in two days based on our description. After walking through, they're saying, "Yeah, two. It could happen in two, but more likely three um days." That might change our timeline for how long we're closed. July wouldn't actually be a terrible time. August

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wouldn't be a terrible time to close. We have very low, you know, program hours during July and August. They're probably our two best uh months to close if we had to close. So a July, August time frame would actually work really well for us. If you move into Septe

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September, October now, now we're going to be hurting because that's our most robust time. November, December, January, our biggest months by far. Um and then we start to wind down again until July. So that's it. You know, certainly look it over. I think it's a pretty good You might have some other

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thoughts, concerns, ideas, questions, comments. What? We welcome that. We'd love to get your input and feedback. So, tonight when you're bathing in a warm bath looking for something nice and easy to read or maybe a pre pre-bed ritual, you read a book. This would be probably

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pretty close to a book. Um, and you can peruse it at your convenience. Of course, if you ever have any questions that um you need to ask in an urgent way, please give me a call. But I think that's where we're at uh right now. Um that's pretty much all I have on Waterford.

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>> Now, when you're doing all this, you're also taking into consideration of once we're there, we have to maybe do some different arrangements in there or any updates. >> Yeah, that's why that's why we I'm sorry. So, there are two things. Once we get everything moved there, we're going to need some time to unpack and

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organize. Um and once we're there, we're really going to see how things work. And we may change things around in 6 months cuz it's just not working for us. Um, but we got to wait and see until we're in there, right? So, I think best laid plans, but um, also know that we need to

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be a little bit of flexible, be a little flexible and adaptable to changes. >> There's a lot of work here, Mike. Thank you. >> I I I Yeah, I did. So, we did we've been working on it for a while. Um, and I

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really want it to be detailed because um, I think the we get lost uh, when we don't get into the weeds on this kind of stuff. So I really think that having a good road map and understanding what we need to do right down to the utilities, right? So here, what do we do to close the building? We're now looking at not

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only moving there, but how do we safeguard and secure 294 Pleasant Street once the move is made? >> What's that look like? What do we do with utilities? >> Uh, we we have to shut off our Comcast accounts here. We're not going to keep those while we're down at Waterford Street. Unless somebody's going to move

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right in a city entity, but so pretty pretty important. So, I imagine you've all been through this at least once in your life cuz you've all moved at least once. All right. Twice. Yeah. Any questions, thoughts, comments? All right. You also have a a color palette.

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Uh we've added that to your packets. We didn't we didn't include that to the mayor um because I don't think he really immediately wanted it, but you should have a copy of the color palettes. Um so right now there's a dark gray around the trim. There's a light gray on the walls.

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Um and that's really the palette. What what we're looking to do is probably keep those two colors in some way, shape, form, or fashion. Like why repaint the trim? um keep the dark gray trim throughout the whole building, but find colors that will complement it and

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lighten it up a little bit. So, like in the hallway, figure the dark gray around the trim, the light gray on the bottom, and a darker color on the bottom of the walls is really important because we're going to be waxing and mopping and getting all of that stuff on it. We want to keep it so that we can hide the the

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wear and tear a little bit better. And then on the upper half, one of the light colors. And so we're looking at the beiges, the yellows, um the peaches, something neutral there. I think these colors are really they're nice and they're light. They add to the illumination in the room as opposed to darken it. So we'll look at something

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close to that. Um that was the task I gave our group. So in most of the activity areas, it's going to be that yellow or beigy kind of stuff above the gray. It looks really nice together. um in the bathrooms and it's what we have right now they're talking about the reds

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putting the red above the gray it looks it looks if you look at our bathrooms here they look really good um they also have a really nice shiny tile here but I don't think that's going to matter I think that's going to look uh pretty shock and really the million-doll question is the green whether the green

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above the light green above the gray would be a good color um I think it looks good we've done a color palette on it looks good but I still I think it's too dark. So, I may mix that and go with all the yellows um with the beiges. Not

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yellow, like the beige off-white um like these walls. >> Yep. Just like these tan, whatever you want to call it. I think that's going to look good. Um it keeps our cost down. It keeps it pretty pretty universal so that if we do end up having to switch rooms, we're not going to have to switch the

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entire color palette. Like we say, oh jeez, this room needs these colors. um that we're going to have to move those colors with them when we move the if we move the room. And then the only real wild card in all of that is going to be the pool room. Um so we have to ask some

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folks for some uh kind of historical pool roomy looking stuff. What does that look like when you drop the lights above the pool table and what colors would look good in there? Um it's not something that is going to prevent us from moving >> right now. Isn't it blue downstairs on

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the walls? >> I don't like the blue. I was wondering asked them how they liked it. Maybe >> the group came back. So So we had a group of I think five people led by Karen Oliviver um >> who kind of brought the group together and looked at at the color schemes. Um

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and they had initially proposed the blue. Nancy likes the blue. Um I don't like the blue. I think it's too dark. I do. Um I and I really am trying to make sure that we're we're age friendly. We have age friendly colors,

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things that are light and are inviting. And that dark blue is not an inviting color. It's kind of >> How is the windows in there? They're going to get a lot of sunlight involved. >> They're glass. >> I'll blast. >> Honestly, Troy, um the the rooms are are

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very bright. Um >> so the south side, they actually put that that plastic window tint on it. I imagine at some point in time it was too bright for the students so they decided to put that, you know, kind of fog stuff on.

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I'm not a fan of that. We'll probably remove all that and just like embrace the natural um light and if we need to look at, you know, some kind of a window treatment down the line, but I like I I think it should be as bright as possible. This room when these lights go

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off, it's dark dark in here. And God forbid we be in this room and there's a power outage like it's it's dark. Um so and I don't like it, you know, downstairs even here can be can be dark in the winter time. Um >> but the windows

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>> so we get a lot of windows. It's an old school. It's full of windows and even the hallways have the skylight windows. So the light from the classrooms is uh illuminating and brightening up the hallways. If we can get the dark color out of there, it's going to look really good. Well, we can see how the setup is

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once we're over there. Then decide if we want to take the stuff out. Maybe some rooms they say like leave that sheen or whatever that's on the windows. They may want to keep it go one whole season. I I see you said no. >> No, I I I I absolutely am 100%

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um just unresolved in the fact that things may have to move on from there just to see how it works. >> Don't know. Don't know till we get there. >> Please don't please don't have that Twilight Dreams at the ugliest color.

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>> So I think the Twilight Dream the Twilight Dreams is actually Can I go on yours for a minute? >> Yeah. So the cat that's probably going to go but the Twilight Dreams I believe. >> Oh no, they're not going to have that match.

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>> Oh, Twilight. So the Twilight Dreams is actually the color. And by the way, these colors don't copy well on our they are very different uh when you see them in person. So it's not the brown, it's more like the red to the right of it. Um >> the lighter color >> and and I'll show you when you leave

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here. We'll look at it in the bathroom and you'll see it it actually looks I wasn't convinced at first until they said, "Mike, it's here." And I went like, "No, I kind of like I've always thought our bathrooms looked really nice." >> Who hangs out in there anyway? >> Right.

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>> Yeah. and and dark in a bathroom is probably a good thing. >> Yeah. >> Yeah. Yeah. >> Is that a better question? Find an answer. >> Has anybody approached

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uh the college program about possibly putting murals on those walls? >> We did. Um, and we haven't heard back, but we haven't been real aggressive with it either. Um, I think I think once we

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know what our 90day or 120day is, and actually we can put murals in 2 years from now, but we'll kind of give them a better idea, but we don't know what our space looks like, and we don't know what the walls are going to look like, like where we're at, um, what shared space, and what what do we want

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to do with shared space? Like I think the walls in the cafeteria auditorium probably would get priority from my perspective cuz they're just big blank walls. I think you know putting some nice artwork up there would really look cool and make it a much more warm and

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inviting place. Um and that's what I would have them do, but we're not we're not there yet. So we poked, didn't hear anything back. We'll poke again. Um and there a couple other organizations that'll come in and do that for us as well. So we'll ask them. We're bringing all this artwork to go up there too,

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right? >> Oh, everything here is coming. I mean, you need to understand like from a space, we'll have we'll have 11 rooms plus whatever is designated a share space. So, even though like it seems like there's a

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lot of stuff here, it's really not going to make a huge impact on the new footprint. which is why like we spent a lot of personal time investment in getting um some support materials like we got a whole bunch of fairly new

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cabinets so we get rid of some of the old scratchy 1930 vintage stuff that's here make it a little bit more modern. We have some great desks um that'll go down there well that are down there now that'll go into some of our rooms but they don't they're limited. I think we

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have four. Um, and we're really looking at creating like six workspaces. So, we may have to pick up one or two extra desks, which we already use in the gift fund. Same thing for like the pool table lights. $300 each. Um, so 1,500 bucks. Quick and easy when when we do that

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room, not ahead of time. We really want to have a good plan. So, um, yeah. >> All right. Okay. Well, I thank you very much, Michael, for all that update on all the stuff that's going on. Now, we're going to go to a few business and

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we're going to do director's report, but I think we did a pretty good job already. >> Oh, no. There's a lot more to do. Uh, but I'm going to try to be quick because I know it's a beautiful day and we all want to get home and do our gardening. Um, first of all, you should know today, this morning, I received notice from Burman. Um, he's accepted another job in

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another facility. Um, Burman will be leaving us soon. Um that then leaves the um deliberation of of who our next person would be and what that looks like. We're talking with the HR director

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and reviewing the job description. There's been some conversations at city council about consolidating facilities. Um so we'll see what that process looks like. We'll probably have a certainly a better idea in the next week or two. um that'll save us a little I was going

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to say it saves us a little bit of money on the salaries but we also have to pay out longevity. approved vacation or um the sick leave buyback stuff that not sick leave buyback but the

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jeez now I can't remember what you call it there's an incentive sick leave incentive program so that's that's payable to be paid out um we'll have to pay him out on that um so some interesting dynamics because within gone

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um you know there's as you all know being part of this program and and center there's always something going on. There's always something you know maintenancy. Um we really are very aggressive at you know every day going through inspecting the facility creating

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list of things to do. We have a task list. We kind of manage that um jointly and make sure things are done. We have some awesome volunteers that I can't even begin to describe the positive impact they've had on our facility. They're just amazing people. Um

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and uh but now with the facilities manager position vacant, we have a process to follow in terms of um you know requesting whether or not somebody from who's in that position somewhere else in the city wants to come and do

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that work for overtime. And it doesn't really lend itself to overtime. I'll just tell you like from my perspective, I'm concerned about that because at 10:00 in the morning, if tables have to be moved, somebody most likely isn't going to be able to come from another place, move the tables, and then an hour

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later come back and take the tables out. So, I don't really know how it's going to work, but again, I'll leave it into the hands of people who are more capable and understanding of the union contracts than I am. But in the meantime um starting you know next when when his um

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his notice starts or ends rather um we'll be absorbing the maintenance stuff and for those of you who don't remember when our last maintenance person up before we hired uh Burman we had 8 months 8 months of um of vacancy so >> I didn't realize it was that long that

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we had space >> y so a long time um all right so we things coming up. Just so you know, uh handover in the financials, you see that a $12,000 purchase order was eliminated for handover, but there's an $11,000

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expense. Um we now have in our hot little hands all of the tickets for the Boston Pops Holiday Spectacular. They're not out yet. We have them. So, um we're able to I'm so grateful for the crew at Hannerfords and Hanfords Handover for

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Well, certainly Hanfords, too. I'll say that as well. um for the great partnership we've had with them. Our summer outing is coming up on July 22nd, July 21st, July 22nd at Temple Fishing Gun. That's absolutely uh been

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confirmed. We have a really cool program coming up on May 27th, Soul Exhaustion and Soul Care in partnership with the Suicide Prevention Task Force to help our caregivers understand like how do you replenish, re-energize, and stay healthy while caring for somebody else? What are the things you can do to

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rejuvenate? That's a really unique and interesting program. If you're a caregiver, you know someone who's a caregiver, shoot them our way. We definitely want to get them connected. There's no cost. We're paying um the partnership in the senior center paying for that. We'll do lunch and um you

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know, snacks and things for the crew that are coming. I need to actually Oh, Kentucky Derby is Wednesday. Don't forget Kentucky Derby. That was pretty exciting for those who watched it. Um, >> pretty neat things coming out the first woman trainer. Pretty pretty cool. Um,

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we have two ukulele programs going on. We have the first ukulele program coming on at the 1st of June. June 2nd I think is actually the date at Templeton Fish and Gun Club. It's a picnic ukulele picnic. Um, so far there were 75 people

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um signed up. 75 ukulele players signed up. So, it's going to be like a really cool event. Um, we'll provide food and stuff for the folks that are attending. Low key things, pizza, sandwiches, that kind of stuff. Nothing super uh AARP

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annual meeting was was postponed a week um in order to accommodate the schedule of the state AP director, Jen Benson. So, Jen has confirmed she's joining us here at the Garden Senior Center. Senator Peter Dan has also um given us a

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heads up that he's going to be here and be would like to be part of that program. So we'll have them um install one in the new officers of AP National Night Out. It's not in your calendars anyway, but I want to let you know about it. It's always the first Tuesday and

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first first Tuesday and first Thursday first Tuesday and second Thursday of the month. First Tuesday and first Thursday of the month. the first they and they alternate. One of them is in Garden, one of them's in Ashimham, depending on the year. I believe we're going to be on the

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first Tuesday this year in Ashenheim and the first Thursday in Garden. You may be asking yourself, why are we doing in Ashim? Well, we we are really about trying to make sure people understand access to their senior centers. And quite honestly, I don't care if they go

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to Ashen or Timbuktu. What we're doing is connecting with seniors. And we see so often that we have this kind of trans um boundary group of seniors. They go from senior center to senior center to senior center. Um and we're also kind of pointing out the message of mental

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health and mental health for seniors. So it's really been a nice mix. Last but not least, Ash Westminster is a great resource for the Gardener Senior Center. They have provided us technical uh expertise from the school systems to law enforcement. Um we have a really good

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relationship with that community. So we'll probably be um asking folks from that community to come out and help us man the hot dog and hamburger tent on those two national lights. That Woo Sox is coming up. We have confirmed we have our tickets for Woo Sox on the uh last

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Friday in August. Um I think we have 55 tickets or 50 tickets or $55 or $50 somewhere around there. $50. We usually pay for the transportation. We travel on the lap of luxury NRT school buses. Um so it's a really exciting time for

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people to go back to the days when they were in school and drive those um 30 minutes in a school bus. It's not a bad trip. It goes by quick. Um and the cost is is for a short distance trip like that, there's just from an economics

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perspective, we we couldn't afford doing something more luxurious. um on that trip, but we do take Wilson buses on our Constitution trip, on our um our Battleship Cove trips or any of the long distance ones. They are they're our

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carrier of choice and they've been a great partner, by the way, over the course of the last year. And then last but not least, if you haven't been paying attention, pay attention um because we started doing trading cards in our newsletters. Really just um

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highlighting and if we continue this trend at three a month um we can do, you know, do the math 36 a year. It would take us, I don't know, 20 years to um to

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feature every volunteer we've had at the Super Center this past year. That's crazy. Um but it's kind of fun to do. And so, as a board member, if you have somebody you'd like to to suggest and uh feature in the newsletter, we would love

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to have that opportunity. >> I think that's everything I have. >> Did you mention the shredding event? the shredding event in July as well. So that's um put on by ARP the senior center and the Golden AIDS club but mostly no ARP and the senior center and

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that's the first Saturday in second Saturday in July July 11th from 9 to 12th last year just to tell you how we did um we did just over 3 and 12 tons of paper which is a lot of paper even like

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uh yellow Harvey for 3 hours they were amazed at how much we were able to take in and our volunteers do. We had a lot of people working in that event and sometimes it seemed like, you know, we're kind of hanging around, but many people make light work and so one crew

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would take one load, another when it got busy, it was all hands on deck and it went very well. We also took in over a,000 pounds of electronics um and want to thank Raw Materials, our partner in that, um for allowing us to bring it down when we did and drop it off. and

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they charged us a nominal fee for that, but we collected that um as well. And then we took in last year almost 13,000 pounds of textiles. Um now there's a there's a benefit to us having the

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textile dumpsters in so much as we get a small amount of uh contribution from the company that does it. They give us roughly 7 cents a pound. So, last year we got about $1,500. Um, and about 1,500

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bucks helps pay for, I don't know, new material on a pool table or new craft supplies or things like that. So, it's another 1,500 bucks that we have to spend on food or transportation to the WOT. So, really thankful for that partnership and more importantly for the

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support we get from the community. I have alerts on my phone for the camera systems and it literally goes off and I'm really not being funny about it. Literally goes off all day Saturday, all day Sunday with people pulling in and dropping off contributions and it might

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just be a small uh you know hand for a supermarket bag or it could be you know three trash bags. Every little bit matters and counts. So to our community that supports us in that way, thank you very much. And that concludes. >> Okay. Can do a open discussion. Anybody

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have anything they want to bring up? >> On the news. >> Um on the um when's the turkey party? There's no date on it. >> Wednesday. This Wednesday. >> Yeah, we we didn't >> Why didn't we go Wednesday?

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you mentioned something about the um caregiving and in the very beginning um who they I know somebody could use that very much with our wife who has Alzheimer and he's attacked.

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So >> if I might two two things >> mention I can see where people kill themselves >> where people get really burnt out or overwhelmed and as as impactful as sometimes just walking away when people need them the most. And so getting to

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the point where you're able to get the support you need is super important. I want to just make sure that people understand because this is such an important and intricral part of what we do. We have a memory cafe for folks that have dementia or Alzheimer's or are caregivers of somebody with dementia or

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Alzheimer's. That group meets on the fourth Friday of the month. Fourth Friday, I hope because if I just quoted that wrong, somebody's going to call you up. >> Have my head um >> yes, fourth Friday of the month. Thank God for small favors here at the Garden

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Senior Center. Um it's a really good group that's hosted and facilitated by a certified dementia care coach um Allison Shallopis. So invite and encourage people who want to just take a look at and understand um maybe what the program

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looks like to come in and join us on the fourth Friday of the month. And then similarly we have the soul exhaustion. The soul exhaustion is really a kind of bigger thing cuz for folks that may be taking care of a um a mentally

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challenged or disabled um family member, child, sibling, parent, um could be physically disabled, right? Um and it just when you're doing that, sometimes you're not able to do the things you need to do to reconnect or re-energize. And so we talked a little bit about what

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soul exhaustion is and how to really drive soul care. Super important for providers. Anybody who's currently out there in a provider role, come on in. This is a great program. >> So Zach is the fourth Friday of the

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month. I just want to Should I just call here a number? >> Yeah, call. Let them know about the let them know about the memory cafe. It's 11:00 on Friday. before Friday. >> And then soul care is a oneoff. It's just a one day program to help people um

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understand soul exhaustion and soul care group is the fourth Friday of the month. >> Yep. At 11:00 a.m. >> here. I just want to let that he was just totally right. >> It's a really good the feedback we're getting is tremendous.

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>> Thank you. That's very helpful. I appreciate it. Anybody else have anything to say or ask questions? Open discussion. >> I believe >> down at the very bottom on that little stem right where the little stem connects to the big stem.

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>> I think there isn't the city's health and wellness fair at Waterford Street this week. >> It's not. It's back at city hall. >> Oh, is it back at city hall? >> It is. >> I don't think they've notified the vendors yet, so that's good to know. >> Thank you. >> Yeah, I think that I think they just

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announced that. Um, and that's the seventh. >> Yeah. So, and it's back in city hall. >> Okay. >> Any other questions, thoughts, concerns, comments, observations, philosophical ideas?

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>> After the summer's over. Okay. Uh, our next scheduled meeting will be on June the 8th at 2 p.m. here in the big room. And can I have uh somebody to make can I motion to >> adjourn? Second. >> Very well.

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>> All in favor? >> Any opposed? >> No. Okay. See you all in about four weeks. >> In between. Oh, yes.