All right. Good afternoon, everybody. Just quickly, I'd like to call the order of the meeting for the city of Gardner for the license commission. Uh, today is Tuesday, August 12, 2025, 4:30 p.m. Any person may make a video or audio recording of an open session of a meeting or may transmit the meeting
through medium subject to reasonable requirements of the chairs to the number, placement, and operation of equipment US used so as not to interfere with the conduct of the meeting. Any person intending to make such recording shall notify the chair for with all documents referenced or used during the
meeting must be submitted and duplicate to the clerk. All documents shall become part of the official record of the meeting. The commission consists of three members. A quorum of two members is needed for a motion. The ruling for a section 14, which is a one-day license, lies with the local commission. Local
rulings on violations can be appealed to the ABCC within 5 days of receiving the written decision from the commission. When approaching the commission, please state your full name for the record and print your name in the attendance sheet here. And our agenda this for this
evening is as follows. Uh first on the agenda is the uh approval of meeting minutes from July 8th. Any questions, comments, concerns on the meeting minutes? They look good. I make a motion accept
them as written. Second. All in favor? I. Motion carries. Meeting minutes for July 8th, 2025 to approve. Let's see. So, we're going to start our hearings here. Um, first is October Fest
and the space come out. State your name and sign sheet, please. Company. All right. So, first is uh October Fest and this is uh let's see, we got one day
beer and wine licenses. This is for 92825 and looks like we have Um, right off the farm, the Cadian Club and then Moonhill. So, you're representing Moon Hill, correct? Yes.
Thank you for the uh detailed map. Any big changes at all yet? The only change I believe is where they where you see that little wine truck up by the stage. Home fruit wines. I don't think they're coming and they're not on the agenda or anything like that, but um just so you know, there won't be that
many. Um there'll be one less vendor I believe that's called home. Yeah, they were intending on coming and they've changed their mind. So, um it'll be Moonh Hill Aadian Club right up a farm and then um Otter River Pub is
has um has a an application in for next meeting. Um they are going to do that mobile bar that's down um down the street there. It says yeah mobile bar pub. They last year um Moon
Hill did that one last year but we're um yes river pubs. Oh down okay I see down here on Yeah, it starts down there and then after the chair is done it it's mobile. It's on wheels and you move it up to the
um to the to the crosswalk area kind of between the two buildings. Cross I mean the crosswalk crosswalk like behind where the chair guy is. Oh, okay. Right by the start just by the start finish. Yeah, we close that part of the street
down after the chair after 3:00. All right. So, we have elimination of a vendor and we have water. So, you said they're putting their application. They they've submitted it, but it just didn't make it in for this meeting. So, it'll be on the agenda for September.
Okay. Just for the sake of asking. Mobile bar means beer and wine. Yeah, that'll be Yeah, it'll be wine. Okay. That's going to be down by West Street. No. Well, to start it, you're going to keep it there during the during the race. Yeah, it starts at like
noon before the race and there's a band playing and stuff down there. Um, just to have something down there in that empty space and then how was that cordoned off last year? There was an officer down the end um just for the that from like noon.
Is it going to be a roped off area for alcohol consumption? it. We had the signs and the um the orange barrels. Was that last year? Yep. So, I think last So, you're talking
about down this area, right? Um last year, I think it was the first year we did that, we actually had, if I remember from the map last year and in October Fest, there was somebody there. But after the chair loo was over, was that vendor moved up to? Yeah. So, it's on wheels. That's why
it's called mobile cuz then they take a truck and drag it up. I just want to make sure. I didn't know. But it wasn't Was it the same one or was it different? No, it was Brew Barn. It was Moonhill Brew Barn. It was a tiki bar cuz it was Cheeseburgers in Paradise last year.
So, it was a tiki bar last year that we dragged up the road after the um luge and this year it's a river pub. Did we have any issues with that last year? I wasn't here. I don't think there was any issues, but we had a lot of
power. There's a lot of traffic and we just had somebody move though. Was it the last meeting or the meeting before? So that there was there was nothing served past the crosswalk. That was at the um that was at the uh
filming the filming festival that we had. We made sure that we didn't have anything over there for that. Is that going to be manageable having alcohol um down in the west street where the mobile wire is and then expect people to not walk around?
It's going to be we have a security we have like nine security guys so they all they all stand and watch at all the courses and things. So the guys that that um then they move up when we move up but it it was manual last year. I stood down there myself for
a while. Um it's not a super well attended actually there but um yeah last year how many how many offices did we have last year the time did
so it's uh from 10:30 to 8:30 I think I kept everything the same as last year for the most part one less alcohol give us hours for that I've got to have you know says 10:30 to 8:30.
Yeah. On sheet. I don't love the idea of having a a mold wire down there and then back and forth. How about How about we we we don't have home fruit wines coming, so why don't we move them up move the mobile bar up to
the stage area or into that uh West Street parking lot. I mean that way they are you're containing everything and it's a lot easier for the for the officials to keep track of everything coming and going. If that's a need that's okay. That's
just a suggestion. Yeah, possible. I'm not sure that they would want to do it if that's the case cuz of the whole setup of the event, but um can go back to what it does, it kind of spreads out the drinking area a little bit more.
Yeah, that was kind of a moving it down that way. which is kind of a dead zone in the past. That's why I think someone on the committee came up with the idea and was like, "Let's put a bar right down there. There's people down there and they have to walk all the way up to get a drink. So, let's have it down there for them." And what time was the chair looked up?
The chair loo starts at 2:00. So, we opened the mobile bar at noon and then it moved up the street by right at the end of the chair till 3: 3:30. So, it was only down there for 3 hours, maybe a little more, but it doesn't open
right at 10:30. So, it's like 3 hours that it's down in that area. We didn't do We did it. They did it last week. That's why I was asking if there was any issues, but of course, I don't want you guys being spread people. We we've got I think we
had two alcohol details. Well, we had more officers, but we split the hours up. I just can't add more alcohol details. It's It's coming out of our budget. I like the idea of alcohol in the area. I mean, to have it down below, it's
going to encourage people to walk around. It's the amount of people that are there to have two police officers on alcohol detail. The rest of them are going to be on traffic. and crowd. It's It's a lot of people. I just
I like it more where it can be contained. Okay. So, we can table this for now until you have your meeting. Yeah. Take a look and see what people were there last year.
Could you do that? Yeah. Um, Otter River Pub is on next agenda. So, that would be their location, correct? So, that could be something we discuss again in September. So, that would be Otter River is going to be having Yeah, they're going to have to discuss
some on police officers, too, with more people coming to serve alcohol. Well, it's one lesser than last year. Last year, I think it was like five and this year it's four. So, it's it's actually less, but um
Yeah, it was went last year but and it Yeah, I don't want I just don't We'll look at what we had last year. I'll talk to people that were there and yeah, why don't we have further discussion about it on our next meeting? All right. So, our next meeting is
September 9th. So, that actually gives us a few weeks. I mean, um yeah, from then to the actual event. But um so are we are we asking to are we asking to table the approval of a license for
October Fest or are we asking just on in regards to the footprint of this one of this one vendor. Okay. They don't have to walk very far to get a drink from there from there to there. You know
what I mean? So it's not a problem with getting utilization to other places that it was nice. It was it was definitely last year. I don't know if we did it year before as well, but um it's when people are watching the chair on both sides, it's nice to be able to
let them have alcohol down that side because then stopping them up at the top is like really it's kind of a it gets really congested at the top. Makes it simple. If you're at the top, you did it for years. You did it for years. Yeah. Yeah.
Yeah. The amount of people that may be something, you know, I just don't want to have their bare homes and spread out. Okay. Okay. Okay. So, we'll table the mobile bar area. Um, and then we can
make a motion to approve the actual license for October 1st. Okay. With the exception of the mobile bar mobile because they're going to make sure that they want Yeah, that's for next meeting anyway. So, we do just that.
rest of them. I think you can uh approve them individually by establishment name. Yeah, we got to approve by establishment. So, uh Red Apple Farm is the first one. Make a motion to approve their license. Second. All in favor?
Right. The Red Apple Farm is approved. September 28th for September 28th at October Fest. Uh next is the Acadian Club. I think a motion license
September 28th. 27th. It says 28th. 28th is Marian. Yeah. Let me look at the calendar. It is the 27th. My apologies. 28th. I will amend the
So, let's amend the date on the agenda for the 27th. Uh, let's make sure that the license it's 27th on the function on the phone. So, we're good on the form.
Which one is that? October 1st is 27. Okay. So on the 28th uh function it has for the red apple as the 28th. So we have to amend that. Change that to the 27th on the application.
All right. That one. The other one was the next one was the Aadian. That's correct. 22nd Kadium Club is correct. Make a motion. Second. All in favor? Motion carries. Kadium Club. The October Fest on September 27th
was approved. See, uh, that's where I got it from. It was, um, Red Apple Farm is incorrect. Yeah. And the Moonhill growing we just that was part of the October festival.
We can do Moonh Hill growing make a motion for that just so it's on the moon growing not just on October. Right. You see what he's saying? Mhm. Yep. Okay.
Make a motion to approve that one as well. All in favor? I motion carries. Moonh Hill Brewing for October Fest on September 27th is approved. Good there. All right, put this this packet.
Don't go anywhere. All right, second thing on the agenda, we have Moonhill Brewing. Uh, several applications for one day permits. Uh, they'll be serving alcohol at the locations and dates as listed. Uh first
is a celebration of life of life for former city solicitor John Flick at Harry Auditorium 95 Pleasant Street on August 21st, 2025. Uh states here it's for a full liquor license, but because it's nonprofit uh
not a nonprofit, it can only be beer and wine. That's the I thought I thought we were I didn't know that rule. Oh, okay. So, yeah. And only nonprofits can uh can do full liquor licenses. So it would have one day
for one day. No, I I know. Okay. I just thought there was an exception because it was just fixed because it was here. But if that's not if that hasn't been communicated, that's fine. So we'd have to we would have to make the change on that to have it be wine.
Yep. tips. I don't see any issues, any questions, comments, concerns that Anything for you, John? Good. Okay. So much.
Yeah. Make a motion we approve the uh be license for week for October 21st August 21st. Second. All in favor? My motion carries. The license Monday license is approved for
August 21st, 2025 for celebration of life life former citiz. Next is uh one day license beer and wine license for uh parking lot party at sanctuary medicinals.
That's the next. Anybody here representing sanctuary medicinals? Yes. Did you do it? There was a lot of people. There wasn't any problems
traffic and parking. Try to keep make sure everybody stay. Yeah. I'll bet that that was it wasn't it wasn't much wasn't terrible. No. An interesting fact is a lot of people who are customers of Sanctuary are not
alcohol drinkers. Yeah. So it's not it's honestly a thing we get we get like looks and like comments like oh no no no no. So it's like it's like we do it because we are you know friends with sanctuary but it's not like a good day.
That's so true. It's what it is. That's so true. So it's really not just to support it's not a concern I don't think as far as like large drinkers code. It's not I think so. This is to take place August 23rd um
100 p.m. to 9:00 p.m. So, we're talking 8 hours there. You guys have been contacted for a detail. We haven't, but um I will schedule it. Okay. Then you have last year you had officer there.
You had another one in a vehicle. I think we had one on a traffic detail and one on alcohol rate detail. Okay. Where did they do the parking lot here? Like friendlies
for alcohol. I think we required two because of past history with one guy being there and getting into I think you had a like a rogue in patrol or something besides we may have had a I think I did I had a on duty car help with traffic but I have
to look at the sketch from last it went fine. Yeah. It was busy too. Friendly gave them permission behind their building. Remember that now that the motel is open again, they
might want to double check. Yeah, cuz they can't drive straight through. Yeah, maybe. No, you can't. You can't get straight through any other parking lots either of them. All right. Any questions, comments, concerns on Close. It's the second,
right? I second. All in favor? All right. Motion carries. Sanctuary Medicinals parking lot party August 23rd 1:00 p.m. to 9:00 p.m. there.
Uh, next on the agenda we have the Gardener Museum. September 28th. Come on. September 28th. So, here's the 28th. Yeah, that's why 28th did not sound right. Okay. I'm Marian Null for the G Museum.
Okay, great. Welcome. So, your function is to happen on 9:28. This is a exhibit opening champagne toast. Yes. Very brief, no refill. Here's a glass toast. Done. Nice. Literally. What's the uh opening exhibit?
It is a really, really exciting opening. Uh it's a permanent exhibit, a new one about Harrison Katy who was born in gardener. Um and he moved to New York and became a really famous illustrator.
So this exhibit opening will be wonderful for the city, not just for the museum, but for the city. You will get like lots of traffic, lots of traffic, like not on that event, but for the for the whole exhibit. This puts us on the map for like the the
art world. It's like really cool. That's cool. Yeah. But this is this toast is really a just Yeah. Yeah. Well, I was I this is my first time here and I had no idea that I even need a license for this because it there is no
bar or no refill or no nothing. It's really just and generously we get it donated and it's sad. Yeah, we I see I see why but I was really surprised. How many are you is this like an invite
only thing or is it is invite? Well, we invite well a lot of people but I I doubt we will even have 50 people like okay there. So we do an invite but no RSVP
required but it's really okay I don't think so usually at those things it's like do you 30 people max but that's why I went higher with saying 50 thank you for the map as well
very nice I had the blueprint so that's I put the X on it and that was that John any questions or concerns I'll make a motion we approve this license. Second. All in favor? I.
All right. Motion carries. License is approved for 928 25 from And you are you are also very invited. Oh, thank you. No, we are. Thank you. Yeah. Perfect. That's it. That's it. Unless you want to hang out.
I'll approve your license. It'll be emailed to you tomorrow. Yeah. Thank you very much. Purse. Yeah. Okay. All right. Uh let's see. Next we have on
the agenda late summer Friday nights at Mackie Park. Uh let's see. We have six dates for beer and wine licenses. This is uh so we start at 8:15
8:22 829 95 912 919. 8:15. Got it. All right. The first one 8:15. Let's see. I have
8. It starts on 82. 15. Here right here. It's on the back of the first page. You got it. All right. 8:15 late summer Fridays week
one. Uh let's see. This is from 4:30 to 8:30. Um okay. Approximately 49 people you're saying social gathering in community park that's 49
49 that's a very specific number I don't know why I don't I don't know why that so just social is just like a so yeah that park just sits there okay I mean and there's you know electric
plugin for bands at the top so our committ that organized the tour fest was meeting and going like we should use this park and I got a few bands that could play there. So, we figured why not try it out and see if anybody comes. I think the bands themselves will bring a
few people um just to do something different and to advertise October Fest because this is all building up to the last of September which is October Fest. It's just kind of a I don't know little exciting thing to do with that part but doesn't get much action in my opinion. Is it the um is it
the same band like every No, it'll be different bands every time. The part about the park that I like once we did that thing on that Wednesday recently that filming party, it's self-contained. It's so easy to keep people in there and not, you know,
allowing outside the park cuz it has fence all around it. So, for me, that was what made me comfortable applying for all these licenses was like it's like it's not going to be um hard to manage. It worked really well that Wednesday.
Is it going to be I see the the drawing with the outline of where the area is going to be. Is that something that um is going to have like a entrance exit kind of roped off with? So, the city has those nice signs that we were going to ask to borrow again
that have like the big like no alcohol huge signs saying no alcohol in this point which pretty much block the entrance and we're going to have a person at each of the three spots to um I don't think it's going to be like so crowded that people Yeah. So, anyway, we'll be scanning and make sure there'll
be exit. So, these this is these are going to be on Fridays, right? Yeah. Okay. And if it rains, it's canceled. There's no makeup. It's not going to be forced or thoughts.
The chief was okay with uh having it play out and and see how long it stays to 49ish people. If if it turns I have been contacted already by a business owner that's super concerned about what's going to be going on here in the park. There aren't any
eyeballs on it and if it turns into something that's not working not working is going to have to get into detail. Okay. Okay. I don't know. I don't see it getting over like it's not a late night thing.
If beer and wine, it's not Yeah. I mean, I'm okay with trying it and if it doesn't work, we'll have a meeting tomorrow. 4:30 to 8:30. So, we aren't talking all day at night. No, I think the band club went from 6:00 to 8. It was just like up the license for a little bit longer. So, that way
Yeah. There's no Do we can we approve it as a package or do we have to do everything? I think we can approve announcing all the dates at the same time. I can do it. Yeah, we can just vote. I can announce all the dates and then we can just go around make one motion.
Okay. So, if you want to do that if you want to make a motion approve the summer Friday nights at Mackie Park and then just name off the dates and then Okay. So then I'll make the motion to approve the um six dates for late summer
Friday nights at Ma Park for August 15th, 2025, August 22nd, 2020, 2024, which should be 2025, August 29th, 2025, September 5th, 2025, September 12th,
2025, and September 19th, 2025. I second. All in favor? I I motion carries for one day licenses for late summer Friday nights at Mackie Park on August 15th uh 2025, August
22nd, 2025, August 29, 2025, September 5th, 2025, September 12th, 2025, and September 19th, 2025. And then, as you know, serving area just post a license every serving area so
city employees kind of know what's going on. Y and then you would have had a couple of them under our belt by the time you come back. Yeah. So, so we can do that actually. Good point. Um let's do how many will be by our next meeting?
So, we're on September 9th. If we're on September 9th, we will have had one, two, three, four. Okay. Okay. So, if you want to give us an update or just message us beforehand if there's an issue, whatever, we got go from there. Great. Cool.
All good. Yes. All right. So much. Thank you. Thank you. All right. So, we are good with licenses. Thank you. See you later. Thank you. Uh, next on the agenda is old business.
So, we have Gardener Lodge uh 1426 Elps change of manager approved by the commission submitted to the ABCC in February 2025. ABCC returned no action on 312, 2025 for missing or incorrect documents. The application was
resubmitted on August 1st, 2025 and now pending ABCC approval. I actually got a call from the ABCC investigator today. They are still uh return no action. They have a list of items that were submitted incorrectly and I have sent the establishment a very
detailed outlined list with check mark boxes for the things they need to do. Okay. All right. So, we'll table that till our next meeting. Um, can we call them in for the next meeting? Get them request.
Get them in here. It's like they need skin in the game here. Yeah. One of the things I was not aware of is that they haven't done their um their corporate filing for a couple no not the corporate filing their um list of officers. They haven't updated that with the secretary of state's office for
a couple of years. So that's one of the challenges is that most of the officers that were listed on the original articles of incorporation were not listed as officers on this document and they had not submitted the new articles of incorporation for the updates. So
they're they're just not matching up as the challenge. All right, hopefully we get that straightened out. Um, second is the Sawa Asian Cuisine and Lounge Transfer license approved by the commission and submitted to the ABCC on
April 8th, 2025. ABCC application was returned no action twice. The file was uh confirmed complete on 74 uh 2025 and is now pending ABCC approval. Yeah, I I spoke to somebody at the ABCC and they told me that they are satisfied
with the contents of the packet. So now it just has to go through the investigation investigation process. Okay. Mhm. Uh Sawa to go new on premises annual alcohol application approved by the commission on June 17, 2025. Submitted
to the ABCC on 618, 2025. Still pending ABCC review on still in process. Yep. Okay. They haven't open and then they obviously No, I did go in. Yeah, they're serving food. There's no bar. Okay.
Uh, selfguarded miniart change of stock interest approved by the commission on July 8, 2025. Submitted to the ABCC on July 17th. Still pending. ABC review and approval. Still pending. Uh, South Gardener Hotel boarding house
license renewal has been submitted. is now complete. The license was issued on July 31st, 2025. Fair enough. Uh, Southgard Hotel submitted a transfer of license application, but there were several missing signatures on the
documents provided. The application was returned to the applicant with notes for corrections. The application was dropped off on August 6, 2025 and is currently under review by the clerk. Yeah, I reviewed the application on Thursday since the agenda was posted. There's one financial document missing and I have
reached out to the applicant to try to secure that financial document before we can bring it before the commission. He also will need to do a advertisement for that. So, I will not be setting up the advertisement until he provides the financial document. Okay.
All right. So, that will be on next month's agenda. Hopefully, we get that completed by then. All right. That's the end of old business. Anybody have any questions, comments, concerns on the old business? No. All right. New business. Uh the annual
active retail licenses report and quarter breakdown received from the ABCC on July 28, 2025. Um Angela is in the process of reconciling the report with the LG garden license commission records. A copy of quarter breakdown is
in the packet. Uh so we are quarter breakdown here. I did review this earlier if you wanted. Good. So, this is basically when we're asked how many full licenses we have, restaurants.
This is where we find this is where we get the information. Um, I started to reconcile it. The only thing I noticed was the VFW, West Street, is that am I right? Um, has closed since the licenses were issued. So I think I believe I got to finish
reconciling. I believe we have one additional club that is needs to come off of the quota. Okay. Any questions, comments, concerns on the floors? All right. Next is um the ABCC issued an
advisory regarding local board's ability to allow on premises wine and malt beverages on MW license holders to trade in their license for an on premise alcohol all alcoholic beverages
uh on AA license. The copy of the full advisories in the packet is also outlined below. All right. So, we got commission act and what I can do if you'd like I can read down through these like
seven. So, the first is uh the license commission must accept a new law prior to allowing this trade. Uh vote to add LC ress. Would that be putting that into our local commission?
That's what it sounds like to me. Rules and regulations. That's what it sounds like to me. Um, that was my interpretation of it. That's why I made a me a mention of it. Okay. So that we wouldn't forget to do it. And that could be a discussion we have at the next meeting after you have a
chance to review this so we could have that vote today. Comfortable. Yeah, maybe maybe we do that. I'll read through it, but maybe we do that. Gives us some time to review it. Yeah, okay. Um, next, uh, to make this change, the license must submit an application for a change of license
category to the local board. Uh, C, change of license category amendments require ABCC approval and must comply with the liquor control act, including but not limited to advertisement, butters, notification requirements, and local board hearing. Can I do that?
Uh local boards may change a reasonable fee that charge a uh reasonable fee that shall not be excessive and may also establish additional requirements. Vote to set fee uh fee amount to add to LC regs. Um we can tell you that
anybody look into that um since the last meeting I know they didn't Oh. No, I haven't done that yet. No. I will write down. Yeah, let's discuss that because when those go out in October, right?
So, if we can do that, I mean, I'd like to send out a notification if we do vote just so business holders on know if they're you know what we voted in on. Mhm. Um, next is uh when an on or MW on MW
license is traded in for an ONA license, the ONA license is non-transferable uh upon issuance. If an ONA license issued is canceled, revoked, or no longer in use by the license holder, an on MW license must be
granted by the local board. Um, an ONA before an ONA license may be issued. And then final, an onMW license traded for a ONA does not increase the total number of license authorized pursuant to MGLC
13817 or any other general or special law. All right. So, we'll have um what I would say is to the board, we have a little bit of time to review this till our next meeting and then we can decide what we want to vote in on to our uh
local commission directs and bylaws go from there. All right. Uh any other new business, comments, concerns anybody have? Make a motion. Second. All in favor? I.
Motion carries. Meeting is adjourned at 510.