You're good. Thanks. All right. Good afternoon, everybody. Thanks for uh attending this special meeting. Um just real quick, I have to do my opening statement. I'd like to call order the meeting to the C Gardener License Commission. Uh, today is July 7th and
it's uh 4:30 p.m. Um, any person may make a video or audio recording of an open session of a meeting or may transmit the meeting through any medium subject to the reasonable requirements of the chair as to the number, placement, and operation of equipment. Use so as not to interfere with the
conduct of the meeting. Any person intending to make such recording shall notify the chair for with all documents referenced or used during the meeting must be submitted in duplicate to the clerk. All documents shall become part of the official record of the meeting. The commission consists of three members. A quorum of two members is
needed for a motion. The ruling for a section 14, which is a one-day license, lies with the local commission. Local rulings on violations can be appealed to the ABCC within 5 days of receiving the written decision from the commission. When approaching the commission, just
please state your full name for the record and print your name on the attendance sheet up in front. And our agenda this evening is as follows. Um we're just going to uh go through our meeting minutes real quickly from June
9th and uh take a motion on those. So if you guys want to let me read that real quick. >> Yes. Very it's very short. >> I move that we approve the minutes from the uh Tuesday >> meeting. >> Okay. All in favor. >> All right. Motion is approved. Meeting
minutes for June are approved. >> You're welcome. >> All right. And so we have uh two hearings today. So the special meeting uh is for the Moonhill Brewing. This is a one-day license for the food truck
festival on July 11th and it's to be held on Pleasant Street in front of the city hall as it has been in the past. Um, you guys want to come up stage? >> All right. Okay. So,
this is pretty much the same as it's been in the past, correct? >> I think so. Yeah, it's um shorter. >> Okay. >> It's been longer in the past 12 to 5 hours. >> Okay. Yeah, I noticed the time difference. Um I do see the map. Was
there any changes specifically on the map as far as where the serving area is going to be? It looked pretty much the same. It was on that. >> It's going to be the whole They want the whole >> So, it's going to be both sides now. Correct. >> Yes. So, looks like the whole front footprint of the event. Um, it sounds
like this has happened before and so yeah, there's a letter from the mayor supporting the whole thing. >> I did review I did review the letter uh you representing the mayor's office. The mayor's office. Okay. >> Uh, so I have a drawing. I just wanted
to make sure on the drawing because it's in black. I have a color map station and it shows city hall everywhere where the food truck's going to be and then around the corner to front of um city hall. >> Perfect. That was one of the event. And
then this these are the ones the mayor >> had originally sent >> transmitted. >> Yeah, this is the original one that was sent. >> That's the original. They're the same thing. Okay. >> All right. So, the event area now, the
the actual alcohol area, is it >> everywhere? Everywhere where it's yellow. >> Okay. Do you agree? >> The chief met with the mayor and that's the decision that >> city hall. >> Yeah. >> On this one, >> the mayor met with the chief and uh
that's the decision that they came up with. What are we having? What's being covered as far as >> going to be three alcohol rate uh detail officers? >> I'm going to be there doing some community police things, but I'm not going to be there for security doing
popsicles and the good stuff. >> Uh staff for meill. >> Yes, I think there's two people, maybe three. So there's only going to be So we'll have three detailed officers in this whole area and we're also going to have
two to three staff members from >> Yep. Um there was a map that had a small blue dot as the serving area right in front. >> Yeah. Yeah. That's actually that's what I was looking at here. >> That's what it is here >> was the serving area. >> Yep.
>> And usually it's always been contained in that area as far as drinking. So that would be the roped off area. So now we're is this whole area going to be roped off with signs? >> So there will be appropriate signage. The yellow or the orange, it's the same
on both maps or what where alcohol is going to be permitted to be consumed. Um and again the detail officers will be alcohol rated and they'll be throughout the entire event. Um we've done the orange/ yellow map in 2023 2024 uh for
the food truck festival. Um before uh we did the summer kickoff concert in 2023 with the same footprint. Uh 2025 it was contained and we had um I believe more than just one vendor. One of the vendors
actually left because nobody came to the contained area um to get alcohol uh in 2025. So they left halfway through the event because there were dramatic decrease in sales. Um
the addition of which the mayor mentions in his letter today um tables and chairs is something that's going to be new. Uh and those will be along the grassy area in front of the post office and in front
of city hall on street. Um so we anticipate just by way of human behavior that folks will sit down and eat. Um, and therefore, you know, the alcohol will mainly be contained through there, but again, it will be permitted throughout the event. I mean, you know,
you're not going to have many activities throughout the event. There'll be some carnival games on the end of city hall a uh really in the middle of city hall a once you get down to it, but the rest is just going to be food trucks or vendors on Pleasant Street that you'll go and get. And then you'll obviously again not
want to sit in the middle of the street, stand in the middle of the street and eat. you're going to want to come and sit down. >> My only concern is, and I maybe John or other commission members can, is the way this is laid out here and then goes down here. What if we were to just contain it
in this area here? Would that you know what I'm saying? >> Yeah. I mean, on City Hall A, you're what you're seeing on the yellow for City Hall A is the that is our event map. That's not necessarily the alcohol
map as you'll see on the um orange which was provided. That is the real alcohol map. I mean once you have the portaotties and then the carnival games, you know, you're up to half of city hall app. So it's theoretically
cut up to only Pleasant Street anyways. Um >> yeah, cuz this is just a small obviously coming down all the way >> and then we have to have an egress for the post office. So, I mean, again, you're you're already cutting back um city hall app, so there won't be much
activity on city hall app really. >> So, would this would this area here is what I'm saying be sufficient? Would that would we really need any type of could we put like a a postage here with some sort of no alcohol past this point? >> Sure.
>> Or do you have just so we're kind of taking this aspect out? I understand you probably have some vendors there, but if the alcohol can just go right to this line and we're kind of, you know, drawing a line because my my concern is if you have three detailed offers, it's
easier to kind of move around this area. It >> than worry about trying to peek around the corner all the time. >> Sure. >> That's that's my only that would be my suggestion. um just to make it easier for the three detailed officers and the two
maybe three staff members because now you have people also serving. Correct. How long how many servers you going to have? >> That's the servers for three people. >> Oh, all right. So, they're not even going to be walking around the area. They're just going to be doing the service. >> Yeah. >> Okay. Here's my concern. This is a bigger area
than we do for the for the the event in the fall. This is a much bigger area or at least the same. And I mean, we've got all kinds of security out there and every everybody and their brother, you know, they're putting it on guy in the police
department to keep an eye on all these people walking around with drinks. And I'm just throwing it out there. You know, this could grow into something bigger when September comes.
We're looking at a function. So, >> I just I just think this is I Why Why did we always contain it before? >> Anybody? >> We didn't contain it. >> We did contain it. No, no one can tell me we did different cuz I'll go downstairs to the to the files right now
and look them up and you're not going to see a map like this. >> We've had we've had the area here, these two grass areas. These used to have roped off areas with serving stations. >> That's correct. For 2025, the information I was given by the mayor was
2025. We >> just these grass. So, this is actually new. This is actually new to us. >> You can tell you can tell us. We only did the front the front quad right there. That's been going on for nine years. So, a a lot of the years we
definitely did that. I agree with you on that. >> There was a year that I wasn't there for the setup and the detail officers that were there. It was spread out and it was allowed to happen. No,
>> cuz I know we never approved. >> It wasn't by design. It wasn't approved. It was It happened because I was on vacation and the details misunderstood where the um boundaries were. Okay. >> All right. So, Nancy, you have any
suggestions or comments, questions? I think we should cut some of that off >> this what I was recommending here. So basically this area or are you looking
suggesting to go smaller? >> Yes, I would I would I think it would be easier to police if we take this off. And I I don't understand why it has to go across the Pleasant Street.
>> Well, let me and this is I'm going to let I'll ask the question, you guys answer. So, along the road here, correct? Is all food trucks, >> vendors and food trucks? >> Vendors and vendors, food trucks here and then kind of down here. >> Yeah. I mean, City Hall AB won't be
used, you know, outside of like portaotties and then there'll be carnival games as you can see on my map and then there'll probably be a few on that corner. Um, so I mean I think if you restrict city hall A, you're fine. I mean if there's a ice
cream truck that's on City Hall A, you know, 2 feet over from Pleasant, is somebody going to walk over to get their kid ice cream while they have a beer in their hand? Maybe. But, you know, we can certainly police that just to make sure it's um it's contained along Pleasant Street. I mean, >> at the end of the day, like like we said, I think the
>> the human nature thing is we are going to have tables and chairs. So, people are going to naturally want to go sit on the lawn, which is where the serving is going to be anyway. So, >> and and I understand that I I understand the human nature part of it, but I also understand that there's some people that don't have some common sense. So, I want
to make sure that there is signage. I don't want people going down city hall A. I want the police to be the Guard PD to be able to manage an area that's appropriate because we also this is also for kids too. So it's not just going to be a party in the street and I mean it's
only 5 hours. I understand that. But to make it easier for gardener PD, obviously chief and the mayor approved this, but from our perspective, I would like to have it so it's manageable in this area and all eyes can
be seen. >> I got a question that you're showing the port parties are down here on city hall. Um, is there a reason why they're down there? >> That's just where we've been told that they've historically been put is on each end of the L on the end.
Okay. Because I mean it would seem more central if you brought it up here or unpleasant. I mean and that way there people aren't walking down there with drinks in their hand because they need to use the restroom or anything like that. It kind of keeping itself
contained. >> So it looks like there's restrooms up there. >> Yep. >> So it looks like on that end. >> Yeah. On this end. But yeah, you're right there. If it if it was all here, you don't have to worry about that. >> Well, put our faith in the guided police
department. That's all. >> Well, are we going to cut off the city hall portion? >> That's my going to go forward with this. That would be my suggestion. I would >> is to take this whole this area out of
play as far as alcohol so it can be properly managed and all an eye shot for gardening police is what I would recommend. And along with that, I'd suggest bringing the bringing them up from
down the other end of the city hall up to this corner so it's more util they can utilize it. I don't know. They might work nicely as a barrier, too. >> I think there might be I don't I'm just making this up a little bit, but I think
with food bathrooms, there's like a distance think that might be why they're down there, but to your point, that corner might still work. >> Okay. >> Okay. What do you draw? Anything else? >> I agree with >> I mean, we've got three people there. I
know the mayor and the chief spoke. I I'll staff it with whatever we have to. You know, if you feel like more officers than you, whatever you got >> for 5 hours is three officers enough. >> There's going to be six officers and it's going to have to be split uh in
four four hours each. I was just looking at the schedule. I have six scheduled 11A to 3 and then 3 to 7. That would cover the setup and break down.
So there'll be three there at any one time, but there's six officers coming. >> I'm sorry, I didn't What was the beginning time of the officers for set up? I just wanted to know that 11. >> Yeah, I think let me just double check.
>> 11 to 3 and then 3 to 7. >> Cool. Thank you. >> Okay, so that's how it's broken down. >> Yep. I have one six >> two guys are running what 12 to 5 >> 12 to 5. Yeah. So they're doing the setup,
>> but they're still going to man they're still going to man the setup and make sure >> and they're going to need somebody to control traffic while they're breaking down and getting signage is just key as long as there's plenty of signage. >> It's a pretty good spot to isolate with
signage to keep regular traffic out while we're It usually has. So, as far as space constraint, I'm not sure. Obviously, we have a short window here. I don't if we can get the port of bodies in this area, fine. But can we get a map
redrawn or rec rehighlighted with only this is the area drinking area here? Um, I made a note on the other stuff as far as ours garden PD will have that. Um, I think that'll just make it easier
for them and it'll make it safer for everybody else and there won't be any other questions as far as people roaming around or getting through down here somewhere. And that's I don't want to deal with that issue. >> Any other questions, concerns?
>> No comments. >> I got one question. Do you think this is going to affect the the the vendors that are here? You only have one vendor serving alcohol here. That would be the um ale house, right?
So, do you see if we cut this piece off right here on city hall that that's going to affect the sales of of your alcohol? >> No. >> Business. Okay. All right.
Good. And you do make a point as far as tables and chairs in this area. Most people are going to congregate to that area of Sydney as well. All right. Uh any other questions, comments, concerns? >> No. If everybody else is satisfied with
>> the changes, >> changing the map, then >> Yeah. >> Okay. >> So, procedurally, how do we do this? Um do they submit a revised map? >> Yes. So, uh,
>> so do we vote to approve contention on receiving receiving? >> No, I don't think we have to cuz John, you're going to be on. John's going to be on. He's on duty and he's going to be setting up with his staff, right? >> And everybody could just permit just for Pleasant Street.
>> Well, no. I mean, they can go all the way out onto >> they go out to this little bump out here. >> Just I don't think going around the corner and out of out of sight and out of vision of of where the PB is going to be. I mean, I don't know what you'd call >> technically the middle of the four-way intersection.
>> We'll figure it out. >> Pleas the middle of the four-way intersection for alcohol. I think >> Yeah. Like you said, we're not going to split Arizona, but we just want to make sure that there's a site there's a full sight line here. So, they don't have front of the post office. >> Yeah. >> And I think a new map just makes sense
for everyone. So, we all visual. >> Yeah. So, if you can update that, get it to Jen by tomorrow if possible just with the new with the highlight area. approve it just well once once you get the map I mean we'll approve it now and then you get
the map put in the file >> okay good >> all right >> all right you hear a motion >> uh you to approve the license um for the meal with the changes that we're going to make with the new map and amending
map >> food festival on what day is that on July 11th, Saturday. >> I second. >> All right. All in favor? >> All right. Motion carries. The uh license is approved.
And with the amended map for the adjusted uh drinking area. Um All right. And then on the drink, you know, the serving area, just make sure you have the little placard. Make sure that >> Are you going to be there, Stacey? >> I'll be there for setup. >> Okay.
>> The whole time. Yeah. We'll we'll make sure it's okay. Cool. All right. All right. Good luck. >> Thank you. >> Thank you very much. >> All right. >> All right, guys. Have a good weekend. >> Thank you. >> Sorry about that. All right. Next on the
agenda is the Gardener Elks. So, this is a extension of premises. Correct. All right. Can you state your name for the record? Listen. Okay.
>> Obvious associate. >> Okay. Thank you very much. >> All right. So, went through it. Just want to kind of get your overview of what you guys plan on doing over here. >> Um, in the past, we've held several
events in the back um using a Monday license. So we felt the opportunity to try to extend it to add it to our local license so we could offer it to a lot of members and into the general public.
>> So you're looking for an extension for the season or for for the full for the full license >> for full license. Okay. >> All right. And I think we talked about
this in the past, right? Yep. We we when it's come up, we've mentioned, >> you know, >> the fencing area and everything else cuz it's close to the water. Is that something that you guys have in place or is that something you plan on? >> They said something about roping it all off or something like that. >> Rope it off.
>> I mean, basically the area is pretty much fenced in anyway. >> It's fenced on three sides. on three sides >> and then the the entrance to the parking lot. You know, we just walk that off and we just say no beyond this point and then we go out into the grassy area and
what did we say? 300 ft something. >> 300 that will be middle of the novel beyond this point. Um >> yeah, cuz you guys don't even go up to the water, do you? >> No. No. >> Does your property go up to the water?
>> Yeah. Yeah, they got a really good spot for containment. They've had events there with zero issues. >> So, yeah, I think goes back to on a refreshment from last year. Didn't you guys have like a concert out there? Kind of did this as a one day. >> Yeah.
>> Correct. And then we also >> motorcycle riders. >> The motorcycle riders. Um, >> we've done other events. >> Yeah, we had we had police detail for that for that event because we were expecting 300 people. But
>> I think that type of event you probably still want to protect your license, but for your regular events, >> y protection. So, so we consult with the police about it. It's a little too large. Now, obvious uh concerts at Monument Park. Do you
guys do you guys already have um events set up that would that require to have this ex expansion? Cuz I know like on certain days uh I believe Monument Park does their concerts and things. So, >> we should get >> Yeah, I mean I mean we can check the
schedule. Um I don't I know we got a couple events set up. >> I just don't know what the dates are. >> Um but I will check and see if it will conflict with the >> just thinking traffic purpose like that. That's cuz you're going to have that the monument park and then if you have an
event the same day or night then it's a swimming pool. >> Yeah. show this up. >> So, notifications uh based on approval, notifications of I would say >> whoever's in charge of Monument Park, concerts, things like that. >> Yep.
>> You guys all talk and then work it out with garden. >> No, no, we have a good relationship with the Elves and we're partnering hand in hand with them for a lot of stuff. Um the events we have had there have had a a high amount of people and it's a
manageable area for like the kids safety game day and things. You get a big amount that back area the pond the lake hens them in on the back and then it it's really set up pretty >> perfect to to fence out. >> Okay. All right. So the whole area will
be roped off. Um any other questions or you guys have any other comments? Anything else as far as the setup? No, I think it's if you've been there, it's actually a perfect perfect spot, perfect area for work and and uh it's what's
nice is they can view it from everywhere. You know what I mean? You guys probably have cameras up. I don't know. So, so they >> make sure everything's >> they're on top of things if it's their license. cuz you know this >> that's the only thing I'm just going to
remind you >> anything out here outside >> yeah cuz you have the walking path and everything right there too so just make sure that so you during these events you'll have staff out in that area >> that's security out there
>> okay all right any other questions I know this I know we approve it at this level but it goes up to >> yeah I'll send it to the ABC in the morning and >> once they uh review it and make a decision, they will reach out to whoever's on the email.
>> Okay. >> Um with the decision, I'll get notified, too. >> Okay. >> So, when I get notified because I know uh Tim did this, so when I get notification, I'll let you know. >> Okay. Thank you. >> All right. Uh do I hear take a motion? >> Yeah. Um move that we approve the um
extension for the house. >> I second. >> All in favor? I >> motion carries. The extension uh for the Elks uh is approved and then we'll figure we'll >> you'll send that off and then >> Yeah, I'm going to send it off in the morning
>> when I come in and then ABC will notice notify them >> and then they also notify me which is nice too. >> Okay. >> So I know what's going on. >> All right. Great. All right. Well, good luck guys. >> Thank you very much. Thank you very
much. See you again. >> Bye. >> See you later. >> I think I Oh, you have the agenda. Like I thought I threw in the packet. Uh, all right. So, we'll get there. Hearings. Uh, old
business. Um, South Garden Hotel. Do we have an update on that? >> I am. Uh, Jasine's still working on it. She sent up some information she needed to the ABCC and she also sent gave it to me as well. >> Um, but she's still going to advertise.
So, she has I had to resend her the information for that cuz she lost it or whatever. So, I resent her that last week. >> And I know we're doing this meeting earlier than we usually do. So, it's you'll have some time. >> Yeah. >> Um, all right. actual table till we have one in August. And then Hannerford
supermarket >> uh Hannerford is actually been approved um by the ABCC on June 16th and email was sent to me and also the parties involved with that meeting.
>> Perfect. All right. Any uh new business or anything you guys want to go? >> Yes. So, one thing I wanted to mention since the August meeting, I will be in Canada. Are both of you going to be able to be here in August or are you both guys going? >> Uh, I I will be here.
>> Let me just make sure. I'm back from vacation like August 2nd, so I should be okay. >> Uh, so that'll be the 11th if we have it. Uh, I'll be here. >> You'll be here. Can we >> the 11th? Yes. >> Okay.
>> I think so. Hold on one second. Okay. You going? >> I am, but not the 11th. >> Looks like I'm here. >> All right. >> So, we'll make a note. Thanks for giving us a heads up on that.
Enjoy Canada. >> All right. Does anything Nothing else. Uh, take a motion to adjurnn. >> Oh, I move to adjurnn. >> I second. All in favor? Hi. >> All right. Meeting is adjourned at 4:57. >> Perfect. Thank you. So, I got a babysit
for my kids going to their wedding So,