Good afternoon everybody. Uh just real quickly got to do an opening statement. Uh today is Tuesday, December 16th, 2025 4:30. Like to call the order of the meeting of the city of gardener and license commission. Uh any person may make a video or recording of an open
session of a meeting or may transmit the meeting through any medium subject to reasonable requirements of the chair as to the number of placement and operation of equipment. Use so as not to interfere with the conduct of the meeting. Any person intending to make such reporting shall notify the chair for with all
documents referenced or used during the meeting must be submitted and duplicate to the clerk. All documents shall become part of the official record of the meeting. The commission consists of three members. A quorum of two members is needed for the mo for a motion. The ruling for section 14, which is a
one-day license, lies with the local commission. Local rulings on violations can be appealed to the ABCC within 5 days of receiving the written decision from the commission. When approaching the commission, please state your full name for the record. Print your name on the attendance sheet up front here. And
our agenda this evening is as follows. Uh first is uh let's see, approval of October 14th, 2025 meeting minutes. I make a motion we approve the minutes >> of >> November 10th. Sorry, November 10th.
>> Okay. Did you say 14th? >> I said the 14th. >> Okay. Thank you. Correction. November 10th meeting minutes. >> Thank you. >> I move that we accept the minutes for November 10th. All >> in favor? I motion carries. November
10th meeting minutes have been approved. All right. And let's see. We got uh first on the agenda we have uh hearings for alcohol license applications. This is uh unsubmitted
incomplete renewals. Uh first is the Gardener Deep Sea Club. >> Can I update you on the status of where that is right now? >> Uh yes, please. >> Right. So the application was submitted and it was submitted on the 12th. >> Okay. >> Um it remains uh at the payment step
because the late fee has been assessed and had not been paid. We are also still missing the certificate of insurance for liquid liability for the year of 2026. Okay. And do we have a representative here from the Deep Sea Club?
Please come. Come forward. Just uh state your name and have a quick seat. >> Okay. And we are let's see requesting the liability proof of liquor liability insurance.
>> Yeah. >> Um okay. Now I have it and it's good until December 31st um the way it's always been and um I called my insurance agent and she said
that she'll make up something tomorrow. Um but I I have mine right here and it's not expired. It's good for the 31st. >> Correct. Correct. >> Do you want to see it or >> No, no. That's so you get to the 31st.
So we when we when we actually start the process of the renewals or new licenses, >> we like to have the ball rolling so we have >> so everything's done. >> So everything's done when the renewals and etc are in process, >> but the agent agent didn't have it. >> Understood. So that's
>> tried to explain that. >> Understood. And that's I appreciate you giving us that explanation. So if we can get that from your agent as soon as possible, hopefully before the Christmas time, she can. >> Oh yeah, I should. post tomorrow. >> Okay. Yeah. Um, were there any other
issues? >> The late fee is still due. And the other the issue that I found while I was doing the investigation is we didn't issue her liquor license until February 18th of last year when her application was complete. >> So, this is an ongoing challenge to get this license in on time. It creates a lot of extra work for the license
commission office. Okay. >> I had my liquor license for the year. I would have never opened if I didn't have it. It wasn't issued until February 18th. >> I wish I had brought it with you.
>> I have it. >> Okay. So, let's get the updated insurance form. >> Okay. >> From from your insurance company. >> So, and then have the fee paid of the $100 cuz we do have a late fee now because we're trying to get everybody in. It's just
>> Can I say one other thing? >> I would not have been late if Angela had would have taken my papers. I admit I went the day before Thanksgiving. It was around 11:30 and
I had all the hard copies and she refused them. So I had the papers if she had just taken them. >> May I answer? >> Yes. >> So I had my jacket on, my computer >> in hand.
>> I had to go do an inspection at Four Seasons for their post renovations. City Hall was closing at noon. She had not started her application online. She did not have her 401, sorry, her um 304 inspection scheduled yet. And I very
specifically in the instruction letter that I sent out to everybody, let them know our office was extremely short staff and if you needed inperson assistance, you need to call to schedule an appointment to check for availability. Lillian walked in when I was on my way out the door to an inspection and I told her to go immediately to the building department to schedule her 304 inspection so that
we could know when that was going to happen. That's the first part of this application process is to have a valid certificate of inspection. >> I never received notification of that because I don't have a computer.
>> We just need to be sure that we're on top of the these things. She also, as she mentioned, they're they they have they're short staff. They have several things going on. >> If you can in the future, if you don't have a computer, what I would do is just recommend make an appointment. Call the
office, make an appointment. That way, you have everything together and it's not a lastm minute high anxiety issue when we're trying to run around and get things done. >> Well, I was not greeted very well. Okay. and she's made um previous phone calls
and one phone call was really unprofessional. She had said, "I'm done with you." She said twice and shortly after that she hung up the phone. So, I felt like she hung up on me.
>> May I? >> Yes, you sure. >> I called to ask her to come to the hearing which was scheduled for last week on Tuesday and she kept saying, "I don't need to go. I don't want to go. How do I make this go away? I said, "At this time, the agenda's already been posted. It's not within my power or my authority to release you from the
hearing. You'll have to come to explain to the commission why you need to be at this hearing." She continued to try to talk her way out of being at the hearing. And then it was, by the way, quarter of 5 in the evening on a Friday and I was here 4 hours past my scheduled and paid time working on this. And I
said, "I am done with this." Cuz I had been on the phone with her for a good 8 to 10 minutes, >> okay? >> To try to just not give her a notification. She was very argumentative when I made the call. Also, this letter went out on October 15. Sorry. Yeah. October 15th to every single one of the license holders and hers was not
returned. They were sent out. And on it, it very specifically says when the deadline is, which is noon on the 26th because the 30th fell on a Sunday this year. >> And it very clearly states in bold on here to call the office to schedule an appointment if you need inperson assistance.
>> That was sent out by mail. >> This was sent out by regular snail mail. Okay. >> Every year. >> So we when we send those out, we give those back. Okay. >> Also within that packet that she says that she never got was the ABCC renewal
form was in with this document. She brought that to me on the 26th. And then when she and I didn't want to take her partial thing because I can't submit a partial application. If I start a draft, I can't submit it. I can't submit a payment without a record. So I
can't start in the middle and work my way backwards. >> I have to start at the beginning and work my way forward. >> Right. Okay. >> So that's so that's the process. >> She wouldn't take it because but I had all the papers. She wouldn't take it because I hadn't made a um
>> schedule for the building inspector. >> Right. >> So one of the required documents is a certificate of inspection. So you did not have all of the paperwork >> package. That's part of the package requirement. So, so going forward, path forward, okay, >> let's make sure that we Well, first of
all, we we pay the $100 and we also >> get the insurance. That's fine. We can hand that off to Angela. >> And what we need to do next year following is we need to follow make sure we go through the packet when we get it. Set an appointment. If you don't have
email, set an appointment so you can sit down with Dana. We can sit down with Angela as well. Okay. And move forward from there. >> Okay. >> All right. So, if we can get that insurance update. Yep. That insurance update. Uh, like I said, >> before Christmas
>> as soon as Yeah. As soon as possible. >> This week, she's going to have it tomorrow. Tomorrow would be great. >> She said that she would she would have it. >> Yep. Make a copy, hand it off, and then we can go forward. >> Right. I'm I'm just not comfortable and I don't think you would be comfortable issuing a 26 license when our insurance
expires. We need to we got we need to make sure we for follow protocols because not only that if it affects not only the city but it also >> we have to report to the ABCC as well at the state. So we have to make sure all our boxes are checked. >> I do want to make one more comment
regarding this entire late situation for all of the late attendees who are here. According to the ABCC, this is their training packet that they do for renewals. If you don't submit your license application in full by November 30th, it should be treated as a new license and you should start over from the beginning, >> right?
>> So, this is why we have a hearing and this is why we allow people to come in and explain things and we give you some grace and some leeway, but we only have until the end of the month >> and then I have to report to the I >> appreciate all the research and the hard work you guys have done with with this because again, we learn and our
establishments learn. So, we need to they need to know the protocol as well. Okay. >> Okay. >> I just wish that people would help. >> Right. We'll we'll move that forward. Now we have a team. >> Let me just say this. Out of the hundred
hundreds of liquor licenses that we have out there, >> this is all we have. This is it. >> It's 33. >> We got to We got to start We got to start a little earlier. >> Yeah. It's 33 liquor license, 300 food permits that I'm also working on right now. >> Yeah, that's what it is, right?
>> Yeah. So >> with three people missing in my office. >> Yeah, 100% agreed. >> Okay. >> Okay. >> So connect connect with >> Did you sign Did you sign? >> Thank you. >> Thank you. >> Thank you. >> Sorry.
>> No, you're not wasting our time. This is is part of what we do. >> All right. Have a good day. >> Okay. Yeah. >> All right. Next on the agenda is not submitted. Sawa to go. Uh let's see. and we'll update you on that one. Also, >> an update quickly on that.
>> So, Sawa to go at this time, I still don't have their 304 inspection certificate. They have not paid their license commission fee for renewal or late fee, and it still has to go through good standing at city hall. >> All right, Ken, where do we stand on the
on the sawa to go the 304 the instruction? >> 304 just got printed out yesterday. >> Okay. Okay. I need a copy of that. >> Okay. >> Bring it to me, please. >> Yeah. Um >> or email it to me. >> I got that from Marriott yesterday. The >> Okay.
>> I think it was done earlier, but I just never got a copy. >> I I I I'll get it to you, but And what else we have? Um >> um so because I didn't have your 304 certificate to advance your permit. >> It hasn't been paid for yet. >> Okay.
>> Okay. Um, I will say that the building department has proactively decided that all of the inspection certificates for 2026 will expire on October 31st next year. >> Okay. Earlier. Yeah. >> Earlier. >> So that if they don't have them done by
November 1st, they're already going to be prompted to start working on that versus waiting until the end of November. >> Okay. >> End of December when they typically were expiring. So we've adjusted that date to help circumvent this in the future. >> All right. So the adjustment's been made. I was going to say we need to probably
>> Okay. >> Um, >> so 304 is done. >> 304 is done and I was done on the the 15th. >> Something about a fee. >> Yep. >> FE. >> Yep. So you'll get the as soon as I have the certificate and I upload it. >> We're talking about ABC fee.
>> ABCC fee and the um $100 late fee. >> Okay. >> So $1,100. You'll get a notification online as soon as I release the permit once you provide the rest of the documentation. >> All right. Yeah. >> And then it goes through good standing at city hall. Your food permit went through fine. So I don't expect any challenges on your alcohol.
>> The major reason this is so late is uh >> because we were waiting all year long for the ABC. This is a new new permit that we have, >> right? >> We submitted back with John in like April, Mayish. >> Oh yeah. Oh yeah, we know. We know. We
follow it every month. >> Yeah. Exactly. In my understanding my this might not happen this year. So, and all of a sudden, boom, they sending us email. Oh, your license is ready. And that's when Andrea email, hey, you got to do a application on it
as well. Okay. Yeah. Okay. Yeah. >> Mhm. >> And still running late, but I I I done those same procedure with the new location. I understand it and I will get it done quick. >> Yeah, we've been tableabling it on a monthly basis. So, it's we've been we've
been tracking it. Yeah. It it is it is a lot of a lot of work and and been helping us out a lot significantly in terms of dealing with ABC emails >> and just uh >> thank you. I appreciate the recognition.
>> No, I appreciate it. We were talking about sour on the go. Now we've got >> so a little further down. Sawa Asian cuisine. We might as well have more. >> So we'll just jump into the next one cuz that was the last on Sawa to go. So, we'll just go into the not complete
Asian cuisine. So, I'll update you on that one. >> No inspection uh certificate. Did they do that? Did they do that? >> Yep. So, it it did actually have a partial path. >> So, that was completed. >> It was now it's now completed yesterday. >> Yesterday, same time. >> Both of them. >> Yeah. Yeah. Yeah.
>> So, just bring me the two certificates. >> So, you're good. You just need the two certificates and >> Okay. Yeah. I was there yesterday and just get it all done. >> No, I appreciate it. >> It was just one little thing. the the patio the exit push handle that got to be fixed. >> Oh yeah, that was fixed last week. >> Yeah.
>> So shocked me was working on it. I'm like he I'm like you kind of hurry up. >> But when when Melissa initially inspected, she was say, "Hey, you got to fix it by next year." My understanding of next year is 26 and the end of it for
some some reason. >> The next this year. >> Yeah. And Melissa called me from, "Hey, you got to get it done. you you not pass. I'm like what? Okay, I'll act on it right away. But I'm glad it's all done. I'll bring a certification in tomorrow morning.
>> Perfect. You can leave it with Dwan if I'm not available. >> Okay. Oh, she doesn't um troubles coming up to you. Yeah. >> You always get into that. I'd be great. >> Okay, I will do that. >> All right, that's those are only two things on the naughty list for you. You're good. Okay.
>> Merry Christmas. Merry Christmas to you guys as well. Thank you. Thank you. All right. Next on the agenda, we have West End Beagle Club, uh, Leo Tero. >> Uh, we not complete. So, we're waiting
on the no inspection certificate. >> 304. >> No inspection. >> Did you get your inspection? >> The fire department. >> The fire department. >> Oh, yeah. That all been done. >> All the inspection been done. >> The inspections were done, but they were not passing. They is a partial pass for
building a fail on fire. >> He came back whatever was wrong. He came back and approved everything. >> The fire department. >> So, can you obtain a copy of that inspection certificate from the building department because it wasn't in the computer as of today? >> Oh, it's >> I didn't know I was supposed to get a
paper. He didn't give me a paper. >> Every year >> every year. >> So, we need to get that 304 and it's going to get over to Angela, please. I didn't know I didn't know anything about that. The building inspector came and he
gave us a few things to fix. We fixed that. Came back I think 4 days later >> and he approved everything and left. >> Do you know when like what? >> Yeah, that was last when was that last >> What is it? >> 128 was the initial inspection. >> Yeah.
>> And I didn't have any documentation or certificate in the file as of this afternoon. >> It's the online file. >> I didn't know they gave us anything. It's supposed to be displayed in the building. It's your safety inspection. >> Yeah, it's a safety inspection. >> It's required to be displayed in the building at all times.
>> Did you get a paper? I don't think so. >> Wendy's got it. >> Maybe Wendy's got it. I'm not >> I mean, we need it. We need it. If it's there, I'll get it to you tomorrow morning. >> Perfect. >> But I didn't know
when they handle all the paperwork, but I I was there for the inspector. I didn't see him and anybody in the paper. >> Okay. Does do they does the fire department hold record of that as well? >> So, it's it's um they do their inspection and enter it into open gov,
which is the coding system, and Melissa enters her inspections into the building department section of the um inspection certificate application. >> So, it's not in the system. >> It's not in the system right now. >> All right. So, if you have a copy of it, we need to get that over to them ASAP. >> The inspection from the building inspector.
>> Yes. the second time he came out and gave the approval. So after after you fixed it what he told you to fix, >> we need his approval from that. >> And >> yeah, the department can print that. Now you're saying that because he can't you
went in, get his phone, came back in and he pushing his phone and said, "Okay, it's approved." >> So maybe he send it to Wendy and Wendy can print it. >> That's all we need. >> Oh, I just circled it on this for you. >> Yeah. Okay. Anytime you need any help,
feel free to email me or come by the office. Call the office. >> I'm tired. I'm going to come and talk to you. >> Okay. And you can ask if you don't understand what we're asking for, just let us know. >> Yeah. >> Okay. It's something like you said. Don't say nothing.
>> Um, like I said, he approved it on his phone and he told me it was approved. >> Yep. >> But I didn't. >> So there should be So there should be a record. Get the record and we can get >> So that would have been that would have been Craig from Fire does his inspections on his phone. >> Okay. Melissa and Tim do their inspections in a tablet. >> Where's the big guy there?
>> The big guy from the fire department. So, there's building and fire both needed to to recheck your Did you have Balden come back? >> Well, it was the captain. >> The captain? Yeah. >> Right. So, the fire captain came back, but did the building commissioner come back? >> No.
>> Bingo. >> The building commissioner needs to come back to get the sign to get the approval as well. It's like a two-tiered process. >> Yeah. They both have to sign the certificate >> to allow you to have occupancy for 2026. >> Only the fire department came. >> Yeah. So, you need the building as well.
So, they got to come and sign off on it. >> You should have told me. >> I didn't know we were supposed to come back. >> I was waiting for him to come. >> So, let's get that taken care of like this week. >> Oh, I can figure out tomorrow. >> Yeah, that one comes tomorrow.
>> She's looking for a construction control document and a clean fire report. I don't know what clean fire report means, but that was the note in her inspection. >> I got that >> and it's on that it's on that piece of paper. Yep. >> So >> So is that all you need or you need something else?
>> This what I need is that inspection certificate. What she said she still needed was this. But this is this is what I need. >> But the other two is for the building inspector. >> One is for the building. Yeah. The two things that are next to the building inspector.
>> Yeah. partial path needs construction control document and clean fire report. Those were her notes. I don't know what they mean. >> Well, I don't know what that mean. He know >> she will give her a call. >> Yeah. >> Yeah. If you can do that to me, that'd be great.
>> The building department. Okay. Cuz you're all you're all set with fire right now. >> Yes. >> While I'm here, I have a question. >> Sure. >> We have a kitchen. We cook about 200 hours a year, but we have to pay all that money to have that
inspected and this and how about if I we want to get rid of the kitchen. Is that going to affect the license or how >> that's that would be the common check. Correct. >> So that would be a question for the food inspector who also happens to be me. Um and so you if you are not using your uh
kitchen to feed anybody outside of your private club, >> then you don't even need to have a kitchen license. >> Okay? We can get rid of your food establishment permit. >> You don't have to pay the $75 for that. >> We uh we're kind of struggling. So, we're trying to save some money. >> Let's Let's talk about that.
>> Yeah. First, they said you'd have to remove the hood. >> That would be a fire uh department question. That's not a me question. >> That would be Craig. >> If we don't, >> Captain Oowki, right? There you go. >> Okay. Okay. Thank you. Thank you. Merry
Christmas. All right. Next on the agenda is the gardener deer club. Uh Joseph Jean Paul Hackey. >> Is that correct? >> He's the he's the alcohol manager on the certificate. >> Okay. >> But
>> we don't have a repres representative here from the gardener deer club. >> Going once, going twice. Eric, >> why are you here? You finished your permit. Just here just because. >> Oh, excellent. >> Make sure >> just to learn.
>> All right. That's >> all right. So, we need to reach out to them on their inspection. >> Yeah. So, I will just update you on that. They had not had their certificate inspection when they submitted their application. It was scheduled for 2:00 today. They did receive a partial pass from building. Um something's going on
with the ladies room ceiling and the insulation. Apparently, there's some type of damage or um failure there because she said ceiling structure and they need to pull permits. >> Okay. >> Yeah. All righty.
All right. Let's see. Gentlemen here. What's uh your name again, sir? >> Um Eric S. Fishing Club. >> Oh, all right. Everything good with >> all set now. >> You're all good now.
>> Yeah. >> Yeah. Thanks for coming. >> I'm just just making sure. >> Oh, yeah. >> We called you last week, didn't we? >> Oh, yeah. Everything >> okay. >> Everything's fine. Just >> Just making sure. Good. >> It's been the year has been a bit of a few hiccups and and just as a point of
record and it has nothing to do with Mr. Primo, has nothing to do with any anybody else, but the portal was very wonky this year. It was they did some upgrades in the middle of permitting >> and I don't and I don't know and you know again the you know my my certificate you still cannot print it.
>> So you Yep. So I do not print it allow the certificates to be printed until we have this meeting and they vote to approve all of the 2026 licenses. That's where we are >> not the license the the certificates of inspection. >> Call Melissa. >> I Well I I literally I came I have to come here three times to actually get it
to print out. So it didn't print. I'm kind of a poor guy. Like I I've gotten used to that and it's been working well. But just for the record, it's >> it's been >> there's been a lot of stuff that's gone haywire. So quite frankly, that's why I'm sitting here. >> Make sure you can make sure that the walking didn't continue. So So if I may
say so myself. >> Well, I appre I appreciate >> you over Well, >> feel free to reach out to me anytime you have any questions. I've had I've had no, you know, I've had no issue doing that and I said, "So, yeah, just want to make sure that everything's everything's cool, right?"
>> Um, have a merry Christmas, too. Merry Christmas. >> Merry Christmas, Eric. >> Thank you, Eric. All right. Old business. Uh, Saw Asian Cuisine and Lounge Transfer license approved by the commission submitted the ABC48.
Um, after several requests, additional documents, files complete. Final documents are sent to the ABCC. Investigator on 111825 emailed for a check status 12325. Uh waiting for a reply. >> I still have not gotten a reply from the ABC on that one.
>> Okay, >> I'll do that again. >> So now we got to table this one into next year. >> Mhm. >> Okay. A self-guard hotel application for transfer of license, change of manager, new owner of the establishment, Justin
Johnson, submit to the ABCC on 91725. ABCC approved on 112025. Matter is closed. >> All right, there's one done. >> That was a quick one, too. >> Uh, Garden Fish and Gun Club change of officers approved by the commission
submitted the ABCC on 1021 2022. ABCC approved on 111825. So that is closed as well. >> Also has AAD and poker machine license. >> Yeah. So anybody who had a hearing today that also had an AAD, I just want to
make a note of that. So I don't issue those also until they're finished because those are issued through the same permitting process on the same application. >> Okay. >> Trying to make it easier for them to have only one application to fill out instead of having multiple applications. >> Okay. >> So that that will remind me to issue those also.
>> Okay. All right. So, new business. Um, unless there's anybody wants to discuss any of the old business. I'm good. Second. New business. Approval of all complete 2026 ABC liquor license renewals.
Um, just looking at these real quick. Okay. I can read down these if you want. >> You could just say as posted on the agenda. >> I could do that as well. All right. Uh, let's see. Approval of all complete 2026 ABCC liquid license renewals as posted
on the agenda. >> Make a motion we approve. Second. >> All in favor? I. Licenses are approved per the agenda. Um, and two, approval of all 2026 complete
AAD poker permit renewals. These are the AAD machines. And if you want to take a quick look at those. And do I hear a motion to approve these uh poker permit renewals? A a >> I make that move.
>> All in favor? >> I motion carries. The 2026 complete AAD poker permit renewals are approved. >> Good. >> I just put them into one. >> That's fine. if that's okay. >> Yep. We just needed to have it on the record, please. And thank you.
>> Yeah, no problem. Any other new business? >> I do have one thing I just like to mention on the record is that I have uh created and uh activated the amendment application form on our permitting portal. So that starting on January 1st,
2026, anybody who has a amendment to the license needs to fill out that application also. And in doing that, it allows us to collect the $100 fee that we voted on earlier this year. It also allows that any person opening open gov who has access from the, you know, from
the employee side will see where the license is in record. It's not going to be in a file on somebody's desk or in somebody's email. It will be available for everyone to see as shared information. >> Perfect. >> And all the documentation will start getting uploaded directly to that system so that it's not creating more paper
files. In our office, we're buring. Great. That'll make it that'll make it nice and seamless hopefully. >> Mhm. >> Any other business? All the parties went all right. No issues. All the one days. >> Yep. >> Perfect.
>> Congrats on the beer by the way. >> Uh if there's nothing else, I hear a motion to adjurnn to all >> in favor. Meeting is adjourned at 5:00