Speaker 1: October 22nd, 2025 to order at five 30. Go. Nice. If everybody would please rise for the Pledge of Allegiance. Chance, do you mind? I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Thank you. If you would please remain standing for just a moment of silence. Thank you all. All right, so next we've got the approval
of the agenda for tonight's meeting, October 22nd. May I get a motion to approve the agenda as presented? I make a motion to approve the agenda as presented. Thank you. May I get a second? Second. Thank you, Scott. Sharon Mag, get roll call please. Yes. Aye. Haskell. Aye. Jenkins? Aye. And Jens? Aye. Okay, on to public audience. Sharon, has anybody I have not received anything. Okay, great. Good to go. We'll go ahead and move on. I would also like to remind everybody that the board is always available via email
or any other way that you would like to contact us. We would be happy to respond with any comments, questions, or concerns. So onto that, we have got the approval of the October 8th, 2025 draft board minutes. May I get a motion to approve the board minutes as presented? I'll make a motion to approve the October 8th, 2025 draft board minutes. Great, thank you. May I get a second? I second. Thank you Sharon. I vote thank abstain. Haskell Aye. Jenkins? Aye. Jensen? Aye.
Okay. And now onto the consent agenda. Were there any changes to the consent agenda? Okay. May I get I move to approve the October or the consent agenda for October 22nd? Great. 2025. Thank you. Scott, may I get a second? Second. Thank you Sharon. Aye. Asco Aye. Jenkins? Aye. Jensen? Aye. Okay. On the assistant superintendent report, Speaker 2: I'm really excited. Speaker 1: That's nice. I love that. That's nice. Love that. I'm glad, I'm happy for you.
Speaker 2: I'm, you're gonna be excited too when you hear about all this good stuff going on. Yes. So the strategic plan Student Wellness Committee had the first meeting for the school year on October 1st to review accomplishments from the first two years of work on the plan. Two items to highlight that the team is very proud of are organizing and facilitating some high quality professional development to support all school staff in meeting the widely varied needs of students and building stronger systems within the schools to better ensure identification of needs sooner than later.
Some of the next steps will be to analyze discipline and attendance data along with academic data from the first quarter to overall support academic achievement at higher levels than we ever have before, and continue to monitor the implementation of the updated bullying policy. On October 7th, I attended the first of a series of Tech Talk nights for parents hosted by the Riverside Association for Parents Riverside Parent Brandy Yost worked with the counselors and administrators to create a round table sort of discussion for parents to discuss concerns, pros, cons,
and anything else regarding parenting in the age of personal devices, ai, social media, and all of the other stuff related to that. I am absolutely thrilled that these efforts are taking place for what I think are obvious reasons that they're good. And I'm just excited about this opportunity being offered. In mid-October, a team of us, a small team, attended a 24 hour district leadership collaborative hosted by CEI, in which we were able to hear about some of the best practices in a variety of areas from leaders
of districts all around Colorado, as well as discuss common challenges that we're facing and work on some problem solving together. And on October 14th, I was fortunate to be with our district mentor, induction program leader, Justin Banky, you may have seen him before. And our academic coaches, mentors, and principals for a discussion called Leading the Legacy. This was a conversation about being fully aligned, coaches, mentors, admin in the coaching and development of our new teachers, specifically
during the first two years in order to build consistency in, in best practices. And you'll, you saw in the, in the unified improvement plans, that consistency and instructional practices was a goal that we continue to work on. So that was amazing. And during the month of October, we have had experts from the Colorado Department of Education in the domains of multi-language learner programming and special education to conduct voluntary facilitated assessments of our district-wide programs in these areas.
This has included extensive gathering of data, interviews and program details. The CDE personnel will provide us with a comprehensive review document that has affirmations of our program, strengths, identification of areas for improvement, and some suggested resources and possible courses of action for improvement. Last Thursday, I attended the Elk Creek Elementary, fourth grade presentation of Star Wars, a galactic story of galactic character directed by Keith Bushman,
including special guest star Darth Fis. Ryan Fids. Ryan fids. Yeah. Yeah, he was really good. He scared us all, but it was well organized, well executed and all around delightful. It's hard to say honestly, whether it's more fun to watch the kids or to watch the parents watching the kids that those were equally pleasurable. And finally, last Friday, collaborative Solutions met to work on the scope of work to present to you at the November meeting. So what a fun month.
Speaker 1: Yes. Busy. Yes. Perfect. Okay, Kirk? Speaker 3: Yeah. So superintendent's report, you've been getting my weekly reports, so we been updated. I think the biggest highlights that, that I wanna point out is that in your board packet, you have my, my superintendent performance objectives that you all set out. And so the evidence indicators are there and the strategies that we've put together that I've put together are included there for the those five goals. And so I'm happy to, to answer any questions
that the board has on what I've set forth on how to obtain those objectives that you all have set forth for me for this, this coming school year. Many of those are already started and going on. Part of that is that we have started a listening tour amongst the staff. And so similar to the work that, that we all did, we've been working with the staff. We started with Rifle High School and Catherine Senior Elementary, and doing a listening tour and looking at strengths, weaknesses, opportunities, opportunities and threats.
Thank you, Jenny. And then we also did that with our DAC last night. And so we will hear a little bit more about that later. And it's been wonderful information to hear, especially being new into the community, to be able to hear from our staff and, and our parents about what's been going on. So it's been a great, great resources to me. But, so some of those strategies are listed in here as far as those, and be that, but happy to, to field any questions that you guys have about what I've laid out towards the G objectives for this year. Speaker 1: Okay. I don't have any.
Speaker 3: Okay, awesome. I, I look forward to, to implementing that and, and helping support the district in moving forward. Yep. Speaker 1: Thank you. Thank you. Okay. Board reports and requests. Scott, Speaker 4: I'll start with the board report. Extended the finance committee meeting this past Monday morning. Jason and Kathy, Jenny, Kurt Fathom joined us. They put together another great presentation that helps us understand what's going on here. And we looked at last year's fiscal results. Auditing is starting, so that's in process and gave us a snapshot of where we are
after the first quarter of this year. One of the things that I thought was a major point that we had a discussion on is what are our fund balances and how we have to utilize that fund balance over the course of a year. It's not just sitting there, it really is a cash flow type of situation. So it has to be utilized for our cash flow and meeting different table requirements. So more on that later when our wonderful finance guys come up and show us. But really thanks to Jeff, Jason, Kathy, and everybody else on the, in the financial team for being patient with me over the course
of the last year and a half or so. And for doing the work that they do, because it is complicated. It is confusing, but they make it pretty understandable and straightforward. And then to Kirk's letter earlier, his board update the other day. I think we should feel very fortunate in our district with availability of our really expansive preschool program. It's a fantastic program that the dedication of the staff who works with the kids, I think is fantastic. On a personal note, our twin granddaughters will start preschool soon. They were born 11 weeks prematurely.
And so really excited for them to get involved in the program and being able to utilize the, the, the preschool programs that are available in that opportunity. Let's see. Finally, bear with me for a second. I'd just like to say how honored I am to have been able to serve our community on this board. It's really been a privilege. The thanks to all of you who came out and supported me and encouraged me to get involved throughout this, this process, thanks to Heather and Lisa for guiding me as they came on board and to the entire district staff, district office staff
who welcomed me and helped me acclimate into this position. I truly appreciate the tremendous work that all staff in each and every facet of this district accomplishes on a daily basis. You're the direct link to our children, and you all do a fantastic job. And thank you to the board for welcoming me in you have a challenging and yet rewarding job. And so I wish you guys all the best as as you go forward. And then Kirk and Jenny, I know our district is in great hands. It really is. Your leadership will allow our district
to continue its momentum into the future. So thank you for stepping up and being here and doing that. And then finally, to our students, our most important and precious part of the district, your future is our future. And I can't wait to see where you take us. So thank you, Speaker 5: Cassie. Yes. Board report. I start off the beginning of the month of October with Youth Expo at the fairgrounds. That was exciting. I'm glad we have this opportunity in these next couple of events. October 5th was also the college fair up in Aspen.
I just am glad that we have these events in venues to expose our kids to and have the opportunity to take kids there and let them see outside of the classroom. So I really appreciate that. October 6th, the next day on that Monday, rainfall high school did a phenomenal job hosting the fall vocal clinic and then a concert at the end that evening. The, there was multiple, I don't even know the number of kids. I meant to call Steve Johnston this morning
and ask how many kids were actually there. 'cause there was so many kids that came from multiple school districts that came and learned. There was four songs that they sang that night and they were able to practice 'em with their choirs at home. There was one piece in there that they hadn't even practiced until that day. And they brought in an outside lady that directed the choir and stuff. I had a sheet on it and I forgot it, so with her name. But she did a phenomenal job. And all those kids, and Steve
and the staff there, I mean, I got there a little early and they were just for the concert and they were just running and there was a football game going on. And I mean, their staff went above and beyond to host that, I'm sure. And so I just wanna give Rifle High School a shout out for that fall vocal clinic in concert. They did a phenomenal job. It was fun seeing a lot of our kids there. None of our local kids had a solo, but I was okay with it. They did a very good job. And then I went to half of the DAC meeting last night at KSE.
They're longer meetings now, so if you do go, they get a lot of work done. It was very organized, fun introduction, Mrs. Nipper. It's a good way to connect with people. There was new faces there than had been there in the past, past. So that was good. And I was happy to see that they, Jenny and Kirk had brought forth the UIP to the DAC and was getting input from them, letting them look through it, read over it, and then I had to step out. So I was there for a couple of the questions and they all were very, very good questions.
That's awesome. So, and I was glad I knew the answers to some, Speaker 6: You were Speaker 5: Glad what? I knew the answers to some. That is my board report. Awesome. Thank you, Cassie. Thank you. Chance Speaker 6: For first report is we had a capital projects meeting actually right before the last board meeting, but these weren't up. So it was just John and Kirk and I, we discussed our rifle middle school, the bid results for the, for the roof. That was interesting. I it, there, there was only about 7% differences within
5, 5, 4 or five bidders. Five I wanna say, which on a scope, you know, when you start talking at hundreds of thousands of dollars, that shows that's a good bid package because it's a good scope of work. Everybody is looking at the same thing, right? So anytime you can get those prices really narrowed down, shows that whoever put that bid package together did a really good job. So thank you John for doing that. I asked Kirk in that same meeting and just follow up on status of video cameras, which we are gonna hear about tonight. So I'm not gonna, you know, take their thunder.
And then again, we started discussing needs for next year, right? It's, there's never enough money. So we, only thing you can do is prioritize projects based on safety, life, health. And sadly, we never get through that category, right. Of stuff that needs. So we don't get to the ne I don't even know what the next category is, John. It's always a safety issue that has to be dealt with. So that's kinda just the reality of our situation. And then, let's see, yeah, it's,
that's just the capital projects meeting and then sitting here, I, I've wrote this probably three or four times. One thing you shouldn't do when you sit on a board in a community is read the newspaper during election season, just don't do it. Or Facebook. Or Facebook. Or, one thing that I cannot stress enough to our community is there are some, there are great people that work in this district, that are employed here, that do work for the kids every day. The people that sit on these boards, on this board,
especially, whatever our opinions are, if we, it doesn't automatically, we don't need to be villainized because we disagree on certain things. I think it's awesome. We have three candidates willing to throw their name in the hat name in the ring. Looking forward to, to working with Scott when he comes on. Speaker 1: Steve, Speaker 6: Steve, sorry, Steve, when he comes on for director E and then we'll see what happens with director A. But again, no matter what, we're all gonna call this place home. At the end of the day, we're all gonna be here rooting on
our kids, our sports teams, having, you know, we're all gonna be wanting the best. It doesn't matter what, you know, newspapers say or whatever. And I just want people to remember that whoever you vote for, vote for the person that best suits your values and leave it at that. It, it doesn't make the other person inherently evil because they're not on your side. And that's just, it's a sickening trend that I see leaking into our community. It's, it's absolutely disgusting. I mean, this is a school board seat. I mean, Speaker 1: Unpaid, Speaker 6: Unpaid volunteer that people are
volunteering to do this. Scott, Scott, you know what it's like, right? It's just thank you for people that still want to do it. That's all I can say. What happens when it comes down and there's five seats available, but oh, election comes around. Nobody wanted to fill out the petition. So it takes people to get involved. And so I just thank all three candidates from the bottom of my heart for, for seeing that and, and taking that first step and knowing that there's gonna be hard conversations to be had. But that's a, that's a greatness of when you get to know somebody, you can have those conversations and still respect them and still love 'em
and walk, walk away at the end of the day. Happy. So that's where I kind of wanna leave it at. But I I I, it wasn't a very good speech 'cause I just, I didn't, I wrote it and backspaced a whole bunch Speaker 1: And then re and then I Speaker 6: Just, then I just ad-libbed it. So I don't know. Speaker 1: Yeah, that's all right. That's all right. No, Speaker 6: It's good. It's kinda what I was feeling, so, Speaker 1: Yeah. Thank you. Good. Scott, I don't think you're through with us yet. I think you still have one more meeting. Yeah, Speaker 6: This is the last board report, Speaker 1: But this is the last Okay, good call. I see where you're going. I was like, oh, no, no, no, no, no. I was like, you still got us for another meeting? So, so you don't Our next meeting is on the 13th, right?
The 12th or something. Speaker 6: I did forget something. Okay. Do you mind? Speaker 1: No, not at all. Speaker 6: Scott, thank you for, for stepping up and, and for whatever situ you get, you, you, you stepped into a situation that wasn't easy. So, and, and you've shown immense wisdom. You, you've, you've taught me a lot about things, especially finance, insurance. I've had to ask you questions about insurance because that's a whole nother animal. But thank you for what you've done. Thank you. And know, just, you go off and, well, you're not done with this yet. You might get another board report, but we'll see. Yeah.
Speaker 1: So, but Scott, thank you. Yeah, I would like to echo chance to it. It's been the past year and a half-ish. You, you stepped in and it was not easy. It was not a good time. And to see, see your patients has been, been truly honorable to work with you, so thank you. Speaker 6: Same Speaker 1: Here. So, but, but also, I, I really didn't have a board report for tonight. Like Chance, I started a lot of things and then deleted.
And then as everybody I'm sure is aware, the Amazon outage on Monday has wreaked havoc in the banking world on my end. So it has been, it has been three days of catch up. So there hasn't been a lot done on my board report, but I, I too wanna echo, I think one thing that I have learned from sitting on this board is you can have five different opinions and you can all agree to disagree and you can do it respectfully. And I think that is one thing I have truly cherished about this board.
I'm very honored too that there are community members that feel comfortable enough to, to approach me or a fellow board member if they have concerns. I also appreciate the concerns and then the solutions that they also offer, because that is a big part of it too, because so many times people will come up here and they'll complain and they'll complain, they'll tell you everything that you're doing wrong, but when you ask 'em to help, all of a sudden you can't find them. So I do appreciate the three candidates that we have. Again, it is not easy. They are throwing their hat into a, a full-time unpaid job.
And like Chance said, also reading the newspaper, I have stayed away from Facebook just because you get the keyboard warriors or you get, you get the opinion page of somebody giving an opinion of somebody that they don't even know or have truly even vetted. So I am very, very excited to see the direction of this board of where it's gonna go. I'm excited to, I'm, I'm happy to see where, where we have started to where we have come,
we have done lots of great things on this board, which also is hard because when you first start you think, okay, we're gonna go and we're gonna get this done. But there is a process if nothing happens overnight. So that too does take patience. So Scott, thank you for that. So, but thank you everybody for, for being here and showing up. And the candidates that we have have not only thrown their hat in, but they have been here for the majority of all the meetings as well. So they get to see the work that, that happens in the boardroom. So I'm excited to see what happens.
So, and then we've got committee reports, but I think everybody pretty much kind of chime that into the board reports. I too did have finance with Scott. And again, it is always fun to hear finance dumb things down for me. And again, the fund balance, I mean, everybody assumes that that's a savings account and that we're just sitting on and hoarding money and, and we're not, it's truly more of an operational account than it is a savings account. So it'll be, I look forward to our finance presentation. They're always entertaining.
So did anybody have anything to add for committee meetings? Committee report? Speaker 6: No, I, I kind added mine in like everybody else. Yeah, Speaker 1: I didn't, okay. Alright. On to advocacy. I didn't have anything. Speaker 3: The only thing I have to add is that I will be attending Friday. I'll be in Denver attending the, the Rural Advocacy Convention in Friday. So I'll be in, I'll be in Denver doing that. Nice. So I'll be, be getting a lot of information and me passing that on to board members of, of what I hear about what's going on,
especially in the rural space, so we can help support from our rural, rural colleagues about how that, what we can do to support rural advocacy in the educational space. Speaker 1: Yeah. Great. Speaker 6: Can you tell me what, what's the definite or what is a CDE? What do they use as a working definition of rural? Speaker 3: So we do have, for districts, there is a, there is a Colorado definition. And so it's, it's based off of, we have a small rural and rural, and so small rural is under a thousand. And then rural is, is outside of, I,
I believe it's, it's 150 miles outside of a major metropolitan area, which really honestly is defined outside of, of the metro Denver metropolitan area. So you would Speaker 6: Consider Glenwood rural too? Speaker 3: Yeah, yeah. Glenwood is actually considered rural. Speaker 1: But are they considered resort too? Speaker 3: There is a resort rural as well. Okay. Yeah. So, and then what we've used is, is the nice thing about it, Colorado is one of the few states that actually has a rural definition outside of, there's a federal definition that is used by, by federal. But the nice thing is Colorado has its own definition,
and we've used it quite a bit for legislation and it's helped us define, because the federal definition, it gets a little bit muddy, especially, you know, thinking about states like Alaska. So, you know, we get thrown into that and you go, okay, there is, you know, there's, there's a difference. They usually do that by population density. And so we've used that in Colorado to define really finance and some other things. So that definition for Colorado specific has been hugely helpful in, in what we, we do. And so we do have that definition.
And so the, the resort rural, the, the rural isolated, some of those really help us when we're working with legislators in how they can break out some of their legislation to do that. And so the, the Rural Schools Alliance is who's putting this on along with Grade A Colorado. And so we'll be looking at, at what it, what it's, what are, what's some platform components coming up in the upcoming legislative season. So come January. But as, as I think you all know
and what Jason presented last month, you know, we know that there's going to be some issues at the state level. So having those conversations now is really where those conversations start. And it's gotta start early so that we're prepared to see where it, where it's positioned. Especially even though our colleagues in the, in the metro and suburban area, we have a lot of similarities. But I think rural also has its own challenges and it's important to be with colleagues who are facing rural challenges, to be able to have those conversations, how it looks different, because there's times where we can unite as a K 12,
but there's also times where it looks different when you're saying rural versus suburban and, and urban. So that'll be part of that conversation. Speaker 1: Sweet. Thank you. Yeah. Yeah. Oh, that'll be exciting. Yeah, Speaker 3: We'll be happy to pass the time. Nice. Speaker 1: Okay, moving right along on to governance discussion items. We have got Dak, Speaker 7: I put someone desk. Speaker 1: Hi, Mr. Snead. Hello, Speaker 8: I'm Ken Snead. I work at Rifle Middle School. I'm a member of the school accountability committee there and also the district accountability committee at large. And we had a meeting last night at
Catherine Senior Elementary. At the beginning of the meetings, there was a lot of discussion about schools UIPs trying to get those improvement plans in front of community members and the staff. And so the DAC members reported back their experiences at the school accountability committee meetings and what they had, what they had heard about the UIPs. And they, they noted that schools and the families felt more ownership and investment in the process, which is kind
of a new push this year. The district also provided a summary of the UIPs for all 10 schools, and they showed that to the DAC committee members. They appreciated seeing that and they appreciated hearing the process of how we're regularly reviewing the data. We're taking family survey data and staff survey data and kind of incorporating that in as part of the, the process to move forward. We followed that up with a SWOT analysis, SWOT. And so we looked at strengths, weaknesses, opportunities and threats moving forward.
And, and threats, I might say is kind of more like troubles and difficulties, but the, the members of the committees kind of work together to come up with their thoughts on those four areas. And then we shared 'em out. And some of the common ones, district strengths that they see moving forward in the future were that we have very committed staff that is working really hard on behalf of families and kids. And we see high parent engagement across the 10 schools and the district-wide strategic plan, people are feeling really positive
and optimistic about that. Some weaknesses that, that a lot of people identified was the cost of living that we're dealing with in our area. And also the number of acronyms. There are a lot of acronyms Speaker 1: Really, and parents trying Speaker 8: To sort, sort through those. I I'm sure you, you empathize district opportunities. They were pretty excited that we're working so closely with CMC, certainly here locally in Rifle, but also the larger network. They're also very excited to see continued CTE Pathways being created
and developed and fleshed out. And some of the concerns moving forward was figuring out funding, finding enough staff and, and dealing with the current housing market. Those, those came up several times. And for community members who are watching a school board meeting on Community TV right now, you might be the ideal person to be on dac. So if you're interested in joining us at the next D committee, that is November 18th at Rifle High School. Each school also has a school accountability committee and you can reach out to your local school
for more information about those. Speaker 1: Nice advertisement. Nice club. That was great. That was amazing. That was Love it. Love it. Solid. Thank you. That was awesome. You even looked into the camera, Speaker 8: Right? Camera. Speaker 1: Thank you Mr. Snee. Thank you Mr. Snee. That's that SWOT analysis. Sounded familiar. Yeah, yeah, yeah. It's nice to know that no matter where you do the SWOT analysis at which committee it is always very consistent. Tag consistency. Thank you. So, alright, next we have got Glenwood Springs insurance Speaker 7: Finish.
Speaker 9: Okay, well you guys saw us in June for our premium presentation over your insurance policies, but we thought it would be interesting for you to just hear from us again tonight and to just know the good work that we're doing with your staff. I'm Netty Avery Glenwood Insurance. I've been there over 30 years. I'm the business insurance advisor, so I'm really helping placing the insurance, looking at markets, making sure we've got the right premium for the coverage that you want. We have partnered with Gladfelter
and Pinnacle, they both specialize in school district insurance. And so we feel like we've got a really great partnership with re two Gladfelter Pinnacle and Glenwood Insurance. Tom Jensen is here with me tonight. He's our loss prevention, what are advisor loss prevention advisor safety specialist. And he's been working very well with your staff and with directors and helping to implement policies, procedures, offering suggestions for safety. And he'll go into a little bit more of that. But tonight what we really wanted to do is kind of give you a state of the insurance industry nationally
in Colorado and then really where you guys are falling or what we were seeing in rural Colorado. Speaker 7: So Speaker 9: Do we have our Speaker 7: Got it presentation. Speaker 9: Thank you. Well we're gonna look at tonight is really just kind of what the key drivers for commercial insurance costs are and we've looked at the, a national increase in 2025. You can go to the next slide. There we go. What we're seeing is bottom left, you can see the economic inflation, how that's kind of 20, 25, 20%.
There we see social inflation at 25% catastrophic losses and events coming in at 30. And then supply chain disruption on the right hand side 10 and some cyber risks. So these things all come together to increase premiums year over year. We're seeing, and we will get, we're, I'm gonna let Tom dive into some more charts for you, but all of these things come together, have an impact on your premium and Speaker 7: Lemme Speaker 9: Just visit with those on the next slides. Speaker 7: Yes. Chance? Speaker 9: Sorry, can I, can I ask questions? Sure, yes. What
Speaker 10: Is social inflation? He's gonna tell you we're gonna go there. Yep. Speaker 9: We're going there in all, all of these different pie. Speaker 10: Yeah. So thanks Netty. Yeah, what we're looking at is what are those things that are lifting our insurance premiums kind of across all the different lines of insurance and, and this is what the district's experiencing. This is also what's driving your personal insurance premiums. This is what's driving the whole insurance marketplace because it is all very interconnected. So I think everybody's been going through this in your personal life, kind of getting those, those calls every six months
or year from an agent saying, Hey, so here's the news, here's, and often it's, it's upward pressure. So those factors that are really driving the increases start, start off with economic inflation. So we've had a period of very high economic inflation and we're coming out of that, but 21, 22, 23, we were seeing seven, eight, 5% economic inflation. So we really needed to expect to see everything rise with that economic inflation.
When you look at an insurance policy, you have several different policies and each one is impacted differently by different sectors of inflation. Your auto policy is driven by, you know, the cost of autos, the tariffs, raw material costs, health, health insurance, it's affected by different parts of inflation. But when we look at your entire portfolio of insurance policies, they're all impacted by that general inflation. So we expect to see premiums go up kind of with general inflation. So some of the big rises
that we saw in premiums in 2324 were driven by that high level of inflation in 21, 22, 23. Now everything always lags behind a little bit, right? We, they don't know what that inflation is gonna be when they're pricing each year's policies. So there's some catch up. The good news is that inflation is down. So the rate of inflation now is, is settling in, in the high twos to 3% range. It's not the ultimate goal. The Fed wants to get inflation down to two. I don't know when that'll happen, but we anticipate, and I've done a lot of research,
inflation's probably gonna hang around 3% for the foreseeable future. So that's that first kind of building block of what's gonna raise premiums down the road is there's going to be about 3% inflation. So 3% right there. The chart here is this is the Denver metro. That's the closest statistical unit to, to us that, that the bl that the feds use. So 3% is kinda what we're looking at. Any questions on that one? Okay. The next, the next component is catastrophic losses.
So I think we see in the news that there have been some very large events. Typically these are climate or weather driven events and, and we have them, you know, at various rates every year. These are the real, what we would consider outliers of events. So statistically they, they're very bumpy. There's, they, they come and they go. But the, the, the line in this chart shows you the number of catastrophic events that have happened in the United States since 2020. A catastrophic event is defined as an insured event
that is either $25 million or more in insured loss, 10 fatalities, 50 hospitalizations, or 2000 individual insurance claims filed out of that event. So that's kind of what goes into this bucket of catastrophic events. As you can see, 2020, it was about $83 million, $83 billion of catastrophic events. 2024, we are up to about 110 wow billion dollars. That's a nine Now it bump, it goes up and down, right? These are, these are events that often aren't even trends,
they're jagged, but what we can see is kind of over time, about a 9% year over year increase in costs. And these numbers are normalized to inflation. So these increases are already taking inflation into account. So this is going 9% beyond inflation, that rate of inflation. Why this is really important is one, these are losses that are kind of at the fringe of what the insurance carriers are able to to cover. So there's a secondary marketplace that every insurance company buys into or they're buying reinsurance.
So your insurance company has insurance. Reinsurance is being called on more and more and more often, which is driving up the cost of reinsurance. It's also stretching the reserves that insurance companies have in place to pay future losses because the losses have been unanticipated or growing at a rate that's higher than anticipated. Their reserves have been falling behind. And so there's also a catch up in the premiums where those insurance carriers look and say we have to charge some more premium to replenish our reserves so that we're able to handle those next, those next big catastrophic claims.
And the reinsurance marketplace is putting more pressure on the insurers to use less reinsurance. So it's kind of a, a, a cycle there. So what we see here is there's no reason to think that the portion of the premium that's driven by catastrophic losses is gonna drop. So if we're looking at what should we expect down the road, catastrophic losses are gonna drive premiums. Now, 2025 is developing kind of as we speak. The first half of 2025 was $110 million of cata,
billion dollars of catastrophic losses. Whoa. So that was driven by the Palisades fire, $65 billion of loss and the Texas floods, which were about 22 billion as of now. The good news is that Q3 was very quiet. So when was the last time we were talking about a hurricane? That's, that's very significant. Knock Speaker 6: On wood. Well, Speaker 10: Yes, absolutely, and I'm sure we'll have one Oh yeah, before we're done, but we're, we're playing catch up right now.
So the third quarter was very quiet in the catastrophic insurance marketplace so that if we had continued on that trend that we had in the first half of the year, man, it would've been a mess. Yeah, go ahead. So Speaker 6: In 2024, I'm, I'm looking at your, the blue line number of events we go, we peaked in 2022 at about 120 events. We're down to 80 of flat for last year. So that's pretty substantial. Yeah, it's Speaker 10: Drop in events. Yes. Right. It Speaker 6: Absolutely is. That blue bar graph, is that just for the property values of the Palisade fire? No, that doesn't. Why why is the number of events?
So like right here, it like mimics the top of the money. Why is it right here? And the money's here Speaker 10: More property loss. Speaker 6: So that Speaker 10: Higher, higher, higher losses. Yeah, higher losses. They've been more catastrophic. Less but Speaker 6: Higher, higher losses. Speaker 10: Yeah. Yeah. So you know, we're, we're catching up some from the first two quarters of the year. We'll see how the year finishes out. But you know, even with those, just those two big events in the first half of the year, we're looking at the cat losses to be probably at least equal to 2024 or higher. So this is our second component.
And then if you want to go on to the next slide. So social inflation is that third piece. Social inflation is the increase of insurance claim payouts that are due to non-economic factors. So this is beyond the increased value or cost of the things that are being replaced. This is really driven by punitive damages that arise out of lawsuits, right? Speaker 6: Litigious Speaker 10: That are litigated and paid for by insurance carriers. Yes. This is affecting really all of the policies that have liability in the name.
So your commercial auto policy has a liability component. The general liability policy, your excess liability, which is just on top of those others and the director and officer policies, employer employment liability would be in there as well. So all of those liability coverages are being driven up by this increased cost of these, these non-economic payouts. Now what's driving that? Why is that going up so, so much right now and why is that really accounting for almost a third of the increase? The driving factors are third party litigation funding.
So third party litigation funding. And I dunno if you're aware that this goes on, but there are investors who invest in lawsuits. They're, the private capital markets are just flush with money, right? The stock market's way up. So people don't wanna put their money there. Property values are way up. People don't wanna put their money there. And so they're putting it into private equity funds that fund lawsuits. God yes. So they go out and they shop for lawsuits. They shop for, yeah, they shop for problems, they find plaintiffs and they fund the case
and they're very hard to fight. Now they're using a lot of data kind of metadata to find out where is our, where is our best return? Where was the last case that paid out a big payout? Can we find something similar to that somewhere else? And they're out there putting their money into driving these claims. So that is driving up the cost, the, the number of cases and they are bringing all their guns to the table. They are coming in with, you know, the best lawyers, all the money, all the witnesses, they're, you know, the best, best expert witnesses.
So they are very good at winning these cases when they identify an opportunity. So that's one of these factors. Now what's really concerning is that a significant part of that money is coming from outside of the United States. Wow. So it's coming from foreign investment funds that are looking at this as a place to put their money. Some of it is driven by bad actors countries that, that benefit from creating chaos in our systems. So that's a piece of it. Along with that comes the increased cost of litigating. We, our society's only becoming more and more litigious, more and more stuff is going to court.
The insurance carriers pay the cost of the court case. So that is driving up those increased litigation costs. This less likelihood to settle cases is driving up costs. Nuclear verdicts. These are the, the verdicts of $10 million or more, typically mostly punitive damages. These are becoming more and more frequent and more and more expensive. And then the last one, when you look at the, at the litigated cases, we're in a social shift where juries are more likely to find large organizations at fault and kind of blame them
and say, you, you need to be punished. So these cases often are, you know, that's one of the things that blows up the cost, is the juries want to punish not just bad actors, but just those they don't agree with maybe. So driving up costs. And then we have a chart that kinda shows where social inflation is, sorry, this is a little bit harder to see, but I can talk you through it. This shows you how social inflation is tracking against economic inflation. So that reddish pink line is normal economic inflation.
That's our CPI. The blue line is the cost of social inflation. Now this goes all the way back to I think 1960 is the beginning of it. This is a long look at at the US those blue spikes are points where social inflation really took off kind of out of control and, and what drove those have, have each been different. The first one, if you think back to the 1990s, we had a real explosion in class action lawsuits. Think about big tobacco, think about some of the pharmaceutical lawsuits.
Some energy companies were involved in very large lawsuits that took off at such a great rate that, you know, way out, way, way outpaced regular inflation. As a result of that, there was tort reform. So the, the legislature, the federal government looked at that and said, well this isn't sustainable. We can't, we can't run our country this way. So they put some restrictions in place that made class action lawsuits less likely and smaller. It reduced the co the reward that went to the law firms that were kind of backing these class action lawsuits.
And, and that really helped bring down the costs. They also put limits on who could be an expert witness. There was a time that you didn't have to be an expert to be an expert witness. All that had to be done was the lawyers had to convince the jury that this person was the person you need to listen to. So the courts put some processes in place for vetting who could be an expert witness that resulted in a dramatic reduction in, in social inflation. In fact, it went negative. It actually went negative. It, so it's happened twice. Yeah. So social inflation was actually lower than normal inflation for a while.
Then in the mid two thousands, things crept back up again. At that point we were seeing really out, out of control legal expenses that were being tacked on to law to lawsuits. And you would see these cases where the lawyers walked away with 90% of the money. They would fight and fight and fight because the laws allowed the lawyers to collect all of their costs in almost unlimited fashion when the settlement happened. So it was in the lawyer's best interest to just go and go and go and drive out costs. So again, the federal government stepped in
and put restrictions in place. They limited if a lawsuit resulted in a, in a judgment over $5 million. They started capping how much the lawyers could have. And that made a big difference. One, it made a big difference because the costs were brought under control. But two, it, it cut back on the abuse of the system. Lawyers weren't going out. The legal, legal firms weren't going out looking for cases to, to blow up. So it really brought things back more into check and went very negative after that. You can see our, our legal legal system was working very well. Now we're really being driven
by the things we talked about on social inflation. We're being driven by, by the cost of, of third party financing. That's really the biggest one in these, these big judgements. Now there are some good things that are happening here in the state of Colorado. Our legislature during their last session looked at third party financing of lawsuits and said, we've got to, we've gotta get this under control. And so the first step that they were able to take this last year was if, if a foreign entity or a foreign fund is financing lawsuits in Colorado,
it has to be disclosed. It has to be disclosed. They have to register it with the attorney general's office. And there are restrictions on what they can do. So they're starting to look at it and I think like, like a lot of our best legislation, they go a step at a time. So they got that. The foreign funding, I think is the easiest one to say, man, that's not right. This is a real risk for our country. So the state of Colorado is, is looking at it and I think that during the next leg legislative session, they'll take another bite at that. A real concern is that they're in a lot of states is no requirement for third party finance to be disclosed.
So, you know, the, the court system doesn't know. The jury doesn't know what's behind a case. Any questions on these three, these three factors that are driving premiums up? It's very interesting. Yeah. So I think it is, you know, as, as we look at them, economic inflation level is, has leveled out for now. So that I think is, is good, right? Not as low as we'd like it, but it's right. We're not seeing that 7%, 8%, 9%. And there's, at this point there isn't anything that makes us think we're gonna go there unless there's a catastrophe of some sort. But the catastrophic losses and social inflation for now are gonna be factors.
Lifting, lifting, premiums. Exactly. I'll let Netty Speaker 9: And then just to, to kind of bring it back to Western Colorado, what factors are we facing in our backyard? And of course we're looking at wildfires, increase in property rates. Some, some companies are no longer writing property or homeowners or whatever. The end with that pullout comes as supply and demand. Less people, less companies willing to write, they can charge higher premiums. So we're seeing a little bit of that. Also the cost of construction, cost of construction, cost of goods, cost of labor that's increasing around here.
And both of those affect property. We also see some medical costs increasing, especially in our backyard. You know, I think Vail, Eagle, Aspen, our area very high in cost of medical and that will affect workers' comp and auto. So those are the things that we're kind of seeing in our backyard. Go. If we go to the next, we're, I'm just, we're just showing you sort of the trend in premium that you've seen and just with what Tom's saying, if you look at this chart, really the orange I think is what you should focus on. And that has been the increase in premium year over year e each year.
What, how did the in, in premium increase? And there are different factors, you know, that are significant to you individually, to your entity, to your district individually. And that can they take into account loss, loss ratios, loss history, frequency, severity. And then also I was happy to hear about your capital budget and just keeping up on those things that you really need to because insurance companies are looking at your mechanics, your, your roof, you know, any updates to buildings
for safety and to prevent future claims. So they're looking at all of that. So you guys have steadily seen 6%, 3%, but most recently 12% and 10% increase year over year. And do we think that that's probably going to keep steady, that trend to keep steady? Yes, we do. We're we're thinking that it should be around 10% in the next couple of years due to all the factors that we just talked about. But what can you do next? So we expect things to, if everything stays the same,
we see no reason anything would start to dip back down. We did see some change in cyber a couple of years ago last year when it went down finally. It's starting to kind of normalize, but we, we just can't predict what the companies are going to do, do the reinsurance and all of that. But I just want you to know that you guys are doing things to control your costs. What can you do? You can upgrade your buildings, keep those upgraded in your mechanical systems periodically looking at your policies and procedures, making sure that you've got the right policies and procedures in place.
And then also really promoting employee safety to keep your, the cost of workers' comp claims down. And, and I think you're doing a great job of that. I'm gonna have Tom just kind of recap what we've done with your directors and with your staff in the last few years and what we're thinking of doing going forward. Speaker 10: So we work with, with the directors, with the teams here to try to address what we see as the most likely causes of first a catastrophic loss and then kind of stepping back and what can we do to kind of peel back some layers
and reduce the likelihood or the severity of some of the lower, lower cost losses. But I think the biggest thing that the, probably the biggest one that the district tackled this last year is wildfire risk. We walked all the campuses with your, with with John and, and Shannon and, and really looked at a granular level at each of the buildings, at each of the campuses and said what bushes need to go? How, how are we doing with maintaining defensible space around the campuses? We wanna protect the structures, we wanna protect the students. So what can we do so that if a fire comes through this area
that the school's in as, as best shape as it can to weather that. I think John went through, you know, a lot of a, a lot of work justifying why we had to make some of these changes. But a lot of work got done. We walked every, we've walked every campus. We've written formal plans for each campus. Almost all of 'em are done. I think we have four more to finish this fall, but plans on what needs to be done at each campus. And so a lot of that work got done this year and the carrier came in and did, brought a wildfire specialist in, walked three of the campuses and had zero recommendations, right?
They issued no formal recommendations after that. So speaks a lot to the work that the team did, really building that defensible space. And it's both defensible space and it's how the structures are being managed and maintained. Things like, you know, ventilation system screens and automatic shutdowns so that you can shut down the ventilation so you don't suck, you know, burning embers in as a wildfire comes through. So it's both the defensible space and the hardening of the structures. So I think we made a lot of progress last year and now you're probably moving more into a maintenance phase and thinking about, okay, it's okay to have landscaping,
it's okay to have trees, it's okay to have shrubs, but they have to be really mindful about where they are so that you kind of create a ladder where if a fire comes through, the fire goes up and stops versus coming through and having, you know, debris and, and vegetation right up to the building, which then helps the building get going. So yeah, maybe some some minor tweaks, but really just maintenance moving forward. Claims management, the HR team has, has done a really good job of, of improving and,
and really staying connected to work comp claims, helping get the employees through 'em as quickly as they can, asking the right questions. Interfacing with your insurance carrier, pinnacle, they've done a very good job of that and are only getting better. We're meeting with them periodically to review ongoing cases and more complicated cases to help out when we can. Again, that's another one just to keep going. Building relationships with medical providers. Pinnacle, our agency, the district and Grand River Health got together this summer and brought all the stakeholders together in one room and talked about optimizing the responsiveness
and the speed of service and, and getting both sides understanding their needs so that we can help these employees get back to work as quickly as possible. And I, and I think breaking some of those barriers down is very helpful, right? The health, the healthcare system is administratively very burdensome and there are a lot of obstacles to prevent communication and I think we did a lot to reduce those obstacles so that, you know, your HR team can call, they know who to call at a provider to get questions answered, to help get treatment as quickly as possible to get the right treatment at the right time.
Helping your staff understand the policies and procedures around work, around insurance. We met with the financial secretaries last year to walk them through the work comp program, what is just from basis of what is work comp insurance and how does it work? 'cause they're an integral part of that process. And so I think going through that was, was very helpful to get, help them understand their piece of that puzzle. Site walkthroughs, right? The wildfire walkthroughs we did, we do walkthroughs in the buildings as well just to identify risks, maintenance issues that could potentially lead to a claim, lead to a loss.
So we'll keep doing those. And then the cost containment program just continue supporting the districts is certified by the state of Colorado. Your, your workers' comp and employee safety programs have been reviewed by a board and they're found to meet the state's requirements that result in you getting a discount on your work comp premium and will continue to support that. You've got two more years. You were just renewed this last year and went, the renewal went great, so two more years and then you'll be going through another renewal cycle and that's substantial savings. 5% off the premium, its 5% off from a significant number.
Yeah. So, you know, looking at these, we just wanna keep kind of leaning in on these areas that we can continue to work to bring down the likelihood that there is a claim. Speaker 6: Great. Any questions? Anything? We, they didn't have any formal suggestions on wildfire mitigation, you said? Speaker 10: That's correct. No, Speaker 6: No. Yes, because 'cause you tore down every tree in my name. No, it's great. No, it's Speaker 10: Tough. Speaker 6: That mean, does that mean we have a, like we're gonna get a break this time on the wildfire? Speaker 10: You know, I don't know that we can say that. I think that the carrier takes all factors into
consideration when they're, when they're looking at your premium. I mean, if, if it, if it went badly enough, it would be more a question of can you be insured? Right? Speaker 6: So, Speaker 10: You know, you're, you're nowhere clear close to that. But it's in everyone's mind that the second largest fire wildfire in Colorado history was here. Speaker 6: I think, I think we were, we were a few days away from testing that out, right? Yeah. So I think that's, it's real, it was really scary for us. I mean, and we were nowhere near like what Meer had to deal with, but Right. It does highlight the importance of following through on these loss prevention techniques. The, yeah, I, I love trees
and I, I've given John a hard time ever since I've been on the board about cutting them down. But after that fire came through and you see, you know, all we have to do is break over the hill and the wind be the right direction and it's Speaker 1: A real bad problem. And so that's scary. Speaker 9: But that's good news that you guys have implemented the right programs. You've got, you've got it going and we'll just continue to help and support. So just know we're here for you. Speaker 1: Thank you. Thank you. Thank you. Thank you. Thank you. Yes. Speaker 9: Oh, you're welcome. Thank Speaker 1: You. Thank you. Thank you for dinner. Dinner, dessert's. Next.
You wanna eat all of you? Okay. All right. Quarterlies. Speaker 5: I got a chocolate. Does anybody else want a chocolate for finance? Speaker 1: I'm gonna go get desserts in this. Yeah. Speaker 5: Do you guys need a chocolate for finance? Speaker 1: Okay, I'll just, I'm gonna, no, Speaker 11: Before I present, I try to keep an empty stomach. Speaker 5: I would be happy to give you one Speaker 1: Hungry. Speaker 5: I mean, I don't have any popcorn. Speaker 1: Adam, did you bring popcorn? No, I forgot. Bring the popcorn again. I had to have a break today to go do Speaker 11: That. Well, hopefully we won't put you to sleep then.
I, I used to have an economics professor who would give the accounting majors a hard time with by saying, well, economics might be the dismal science, but yours is the dull one. So apparently it's better to be depressing than board. I don't know. Before we begin that, I want to take a chance to, to thank Scott. I'm sure he drew the short straw at some point and got on the finance. We've had lots of meetings with him. He's brought some of you occasionally. And just so the community knows, he always showed up
with a stack of papers that were written on and had great questions. And, and, and he, he jokes that he asks dumb questions. They're great questions. And, and he always supported the finance team. And just thank you for that. I was thinking the same thing. And we should probably be thanking you, the, the doll comment. I've gotten that a lot of my career, so it is always nice meeting with you and when you can make it too. Thank you. It's been a pleasure. For tonight's agenda, we're gonna talk about kind of the preliminary financial results for last year.
We're gonna show you the first quarter of this year, give you some projections to year end and talk about maybe some fun balance, cash projections that are probably way, way, way too early to, to get into, but we'll, we'll give it our, our best voodoo. We told Scott this week that this is a part of the year where we actually stand in two different years. We're gonna talk about last year. We're gonna talk about this year. And if that's not hard enough here in about a month, we'll start talking about three different years. So you gotta remember to change your year on your reports or run out the wrong financials,
which I've done multiple times. That's our agenda for tonight. We're gonna start with our preliminary ending financials for last year. So the auditors were here yesterday and today, and what they're doing is pouring over last year to determine if the financials are accurate. And they're gonna, ultimately, they're gonna make some suggestions that we need to move this expense to this year or this to this year. So there'll be some small changes. That's, that's what they do. But I'm gonna present to you the revenues from last year. And so we're talking about closing out FY 25 here.
Our two big programs came in right on budget. That's our property taxes and our, our total program from the state last year. We dazzled chance by getting within a couple of dollars of the state funding this year. I think it's zero. I think we nailed it, so that's awesome. Yeah, it's, well, we can't take too much credit. The state helps us with that one. But we had, we have another, a good surprise in our other state sources, which we'll show you in a second. But it was some pre-K funding that we'll talk about. And then earnings on investments. Although we did come up with some great partnerships
with our local banks, which have increased our, our interest earned in some of those accounts. Overall interest rates are down and they're going down and that'll affect our, our earnings on investments. I think they're gonna be cut. Interest rates will be cut twice more maybe in the next six months. So let me show you the, let me show you the revenues first. Should we stand up, do one? Sure. It's kind of our thing. Kind of our thing kind. Yeah. So you're gonna wanna focus on actuals. You need a pointer? Yeah. I need point. I have one when I was, I've always wanted one. I get one.
So this is our original budget. This is the adjustments that we made in January and then slight sum in in the end of June. So these are, oh, I'm sorry. You're good. Keep going. These are our actual revenues. Remember if revenues come in high, that's great. That's great news. So you can see that the local property taxes, this is what we collect through our mills came in not on budget. You can see that specific ownership taxes came in slightly higher. Those are difficult to predict. It's the sale of cars
and the piece that we get mostly on that. So that's pretty good guess. And then here comes the state share just for you. Chance. Nailed it. The state tells us what they're gonna give us. So, but here's, here's the book test. Hey, take a win when you got it. We do stand up here. Be do other state sources is where we have a surprise. You guys probably saw in the board reports that thanks to Simone or dogging CDE about some pre-K payments
that they forgot to pay us and that they owed us for the last two years. They ultimately apologized. It was fantastic. Really? Yes. And it was their fault. Wow. And that they'd be cutting us a check any minute plus interest. Simone. Yeah. How much was it? Three 15. How much was the other one They owed us 15,000. So we got about $600,000. Great job that the state was behind on. And so if you notice the difference between the budgeted amount and the, the actuals that came in, we should just write Simone to it. 300 of that 400,000 is the preschool we were not expecting
from two years ago, right? Yeah, yeah, exactly. They actually paid it. Hey, we'll take it whenever they want to see. Exactly. What was the other a hundred thousand that you weren't expecting that? Well, it wasn't that we weren't expecting it. I think we had, it was a little over budget, but the grant was written. I think there was a $90,000. Actually, no, we use small and rural revenue for that other a hundred thousand. Okay. We get that now. We get that in state, state share as as one of the factors. But before last year it was a separate grant
and it had a balance in it. So we used some of that revenue to offset expenses. Okay, thank you. So the good news is that revenues came in at a little higher than than budgeted, which is always great news. So 101%. So any questions on revenues for last year? We'll do this again for this year in a second. And the increase in revenues did help fund balance calculation, which we'll get to in a moment. But now we can jump to expenditures and salaries. We, we talked about salaries and benefits last June.
As you may or may not recall, they came in right about where we thought the instruction was a little higher than the budget, but the support was a little lower. Those two almost offset, I think the, the support surplus is slightly more, but it's, it's very small. We did talk a little bit about purchase services in support. They went up a bit. That is really the reason for that $300,000 overage in the total budget that we'll get to in a second. But purchase services kind of beat us up this year.
We did increase the budget some, we'll make sure it was enough. We'll revisit midyear to make sure we don't need to ask you for an adjustment. But so far so good. And then, like I said, overall between the expenditures and revenue, the, the running deficit that we were projecting is about a, it's almost half. It's not quite half of what we projected. So it's quite a bit lower. If we could go to the expenditures, I'll call those out for you real quick. As I mentioned, the salaries and benefits basically offset in the two support and,
and instruction categories. Our purchase services were a bit higher than expected, but overall we did have good results in the rest of the category. Supplies are in good shape property, other, all of that came in a bit lower for the most part. So we're at about 344,000 over budget, which isn't too bad considering the purchase services. We would've liked to have been closer, but that's still pretty close on a, on a $70 million budget, we'll take it. And the difference between the actual revenues
and expenses we had came in at about 1.6 million preliminary. The audits may, the auditors may have some adjustments, but this should be pretty close to what we're looking at. And we had about 3 million budget or yeah, 2.1, 2.2 million budgeted. So we're about 700,000 hundred that, so we're still deficit spending, but which we will also within come back to the, we were within budget. Well, well within some Speaker 1: Of that. And that was what we, we knew we had anticipated Speaker 11: That.
That's correct. That's correct. Yeah. This is actually what we were thinking at midyear. We were really aggressive at the beginning of the year. We knocked that down a bit and we even came in lower than that, so. Okay, good. So it is good news. It's still a deficit. So it's not great news, but hey, it's positive. And as you mentioned, we should take the wins where we can get, I would like to mention that the local police in charge of supplies who come up with these numbers is sitting in the audience. Speaker 1: If yes, anybody wants to tell Kathy, thank you Kathy. Speaker 5: Cassie, do you, yeah. Can you guys explain instructional program has property on
it and the support services. What is the difference between those two properties? Speaker 11: Do you want to take this one? Well, it's, it's really the use of, I was just Speaker 5: Like really kind like I've been meaning to ask. Speaker 11: Well an example, and this might be in capital, but the analogy applies computers would be they're what the federal government calls small and attractive items. So even though you may not capitalize 'em, you have to keep track of them. So you might put 'em in property and if they're a laptop or something for a teacher or a student, it would be coming out of the property and instruction rather than support.
Okay. And then what Jason and I would do would be coded to support. So if our computers, which would also be in property needed work or we needed a new one, they would come out of support rather than stuff Speaker 5: I was trying to figure out like make property Speaker 11: Well and grounds would be support, but classrooms could be instruction like the electronic whiteboards or screens. Okay. That kind of stuff would go into property. Okay. So every person and every thing we buy gets categorized into either instructional or support right.
Set of coding and we divide those out. So that's good question. Thank you. Speaker 5: I just was a little thrown off. Sorry. How's that? That's a great Speaker 11: Question. Speaker 5: Yeah, I had it highlighted and I will note, don't wanna forget Speaker 11: Any questions on preliminary year ends? Alright, well let's come back to the present because that was the past. So the quarter ended 20 days ago, 22 days ago. We would like to present the quarterlies at that first meeting. But the truth is you can't get everything closed down in time and printed out for that Friday before the board meeting. But we're looking at basically this year versus last year.
So we put up the two quarters and say where are we on a revenue track when revenues come in and revenue is far less scheduled than expenses. We know we're gonna have payroll on the 15th. Revenue rolls in at at far more very times sporadic. Thanks. Good work. So the timing makes it difficult to project. We'll show you some of that here in a second. Overall though, revenue's pretty consistent with where we thought it would be and where we were last year. So I'll show you a couple. Yeah, when you look at the quarter to quarter, which this is a, I think we had to change last time too,
but this is really the first time we presented this. We used to present the whole year in the prior year. And I think the FPP rules of financial policies and procedures, which CDE, you know, gives us all the rules for financial reporting and stuff like that. They require that you provide quarterly comparison so that the board can see. And hopefully you do see, if you look at 'em, you can see that our, our results last year are quite similar
to this year in, in most cases. And now hand it back over, I'll step on your, you would expect everything to be at about 25% if everything was consistent. But you can see that our, our state equalizations at 33, well that's odd at this point of the game, but we get nine payments and we've gotten three of them. So they used to give us 12 payments. They've shrunk it. So that's why it's at 33. The other one that's worth standing out is mineral lease. That money comes in early, sometimes up front. And so you can see we've gotten the bulk of, of what we expect there. But here's the one that that'll affect fund balance
and we'll talk about it with, like we did at the meeting is, is this is, how much of our local shares come in is 1%. And that's expected. If you look at last year we wrote the 2% that was, it was a big year. Wow. That money all comes in right at the end. Hmm. And so it's like if you had all of your expenses for the year and then someone gave you your paycheck in December, it's like you get, so we get about $17 million in really in the last couple months of the year. So we have to survive to that point, which we're talking about. Which is where the, where the operating account comes,
the operating comes in, the operat comes in. Yeah, that's correct. So any questions on revenue, that's where we are at the quarter. And we will provide projections in addition to quarterly results in, in December. 'cause once you've got six months, you've got pretty good trends in both your revenues and expenditures. But we figure that percentages give us a good feel for how much we're burning through at least the first quarter. Speaker 6: You on specific ownership, I, I always find that kind of interesting to look at in comparison year over year.
Do you still, are you still comfortable with your projection of 1.75 for the original budget? Speaker 11: Yes. Yeah. You can see, if you look at where we were last year, it's trending pretty Speaker 6: Cost. Yeah. Trending and trending up. Speaker 11: Yeah. Interesting. And, and for, since I think since I've gotten here, specific ownership has trended up, which just a little bit. Yeah. But that'll be some, we'll look six months too and see if we need to make an adjustment. But yeah, good question. Payroll is generally one 12th each month,
but that depends again, in, in August and July we have lower payrolls than we typically see each month for the rest of the school year when we're fully staffed and everybody's here so early on it tends to run a little lower than you might expect as you'll see. But midyear, it's kind of gone either way. Last two years we've seen the district staff up towards midyear. We've asked for a little additional funding in the salaries
and benefits for that reason. But we'll see this year if you have turnover or some, some attrition that that can go the other way and, and the prior years before the last two years that that's kind of what we saw. So we'll see where we are six months in. But it's looking on track at this point. And then supplies do tend to be front end loaded. Sometimes we see people scrambling to spend them at the end of the year too. But, but they often, you see much higher costs and you'll see that on these reports than, than in the middle or the end of the year.
'cause everybody's getting ready And then, then they've got supplies available for most of the year when they, when they load 'em up at the front. And then the last thing we'll look into it, it's not a problem or anything, it's just we may need to look at the property budget. We got three grants that total about $236,000 for the KSC playground. I think those will be capitalized. I think we record them. You often record them in in your expenditures and revenues and then then capitalize them when the work's done. But we'll either need to adjust the budget for that
or more likely they'll be capitalized when the playground's over. But that's the one variance that might jump out at you if we could go to the expenditures. Yeah, speaking of that, don't be alarmed by the property here because I think it's generally, I mean the overage, the 236,000 of the 283 is that grant or grants for KSC. So I think that'll, that'll clear up by year end and if not, we should have revenue to offset it. So we'll just ask to adjust the budget if
we need to get that in line. But that's the biggest variance you're seeing right now. The rest of 'em are pretty well on track. Although I did mention the supplies do get spent early in the year, generally, especially coming back to your question, Cassie, about instruction versus support, classroom supplies, things like that. They, they get those at the beginning of the year. So they've got 'em when the kids kids show up. Other than that, things look like they're pretty well on track. These two last items, they're more spent
because this is the, this includes, there are some other things in other expenditures 'cause it's kind of a miscellaneous, but the interest payment and the principal payment for the JCI project come out of these two lines. So this 3 21 should essentially be what hits there. We went a little over but only 1500 bucks. And then the 1 72 should reflect the other expenditures running through that. But that's why these two are quite a bit higher than the rest of your categories is that's an interest in a principal payment
that happens in, in August. Speaker 5: Gotcha. Okay. I was looking at this but that hundred and five we're at 159% of the support service property. Can you explain Speaker 11: That? Yeah, that's the KCK playground. Playground. Okay. Thank you. And like I say, we may need, need to do an adjustment, but that in the end, all of that equipment in that project, it's 236,000. So I think we'll capitalize it. We'll in accounting we call that putting it on the balance sheet. Right now it's in our income statement,
but we'll move it to the balance sheet before year end. Okay. If that's not the way we handle it, we'll we'll talk about the budget and fix that. But like I say, if those are grants you'll have offsetting revenue as well. So it won't be general fund money except for the revenue we generated in the general fund. Right. Those are grants. So it point is it should come out in the wash either way. Right. Yeah. Any other questions? Alright, we'll do some fund balance projections. Let's get to the fund. Yeah, we put the fund in fund balance.
Yes, we do. I don't like this year. So this year, the current budget, we have deficit spending in the current budget. It's important to understand that you can only deficit spend so long then that piece that's supporting you runs out. So cash flows will be a little tighter this year when we start with that 22 million. And this year it'll be 20 million ish. Next year it looks like it could be 18 million when you start at that point and you use that money to pay your operating expenses, that money, especially when you're waiting until that, that May 10th big payment of local property taxes,
maybe $17 million. We can arrive. We run really low down to the bottom of the, well we spend, last year I ran the analysis. We, we spend about 6 million a month and we bring in about 5 million a month. So we burn about a million dollars a month as you go down this year. As you look at it, we, we make, we pay payroll on the 15th. So that's usually, you know, I've seen the 4.8, 4.9, let's call $5 million. We don't get our state share big check in until the 25th. So there's 10 days in there or we're out the full payroll plus some other expenditures.
So we use that money and then it fills back up, but not all the way. And we use it and it fills back up. So you you, you go out a couple years on that and you say, are, are we gonna go below that? Will we go below our fund balance just from a cash flow position? And that, that's what we have to guard against. And be very careful. People can pay their property taxes half in February and we can get a large payment in March. Two years ago we didn't, last year we did that.
Cashflow helps a lot. Actually that's the first year in the last five we've gotten anything in March. So that's helpful. So, but you can't count on or predict, or as we talk about hope is not a strategy that everybody pays their taxes half up front. So watch that. Why that got, everybody wants me to go down anyway. So I'll show you the, I'll show you the fund balance projections. What we do is we take the beginning fund balance, right? And then we take out our excess spending, take out the piece that goes to capital projects. And then this is our projected for the year deficit.
That's the same number that Jeff presented in the expense side. So we, we, we think this number after the, after the audit, this may change slightly, but we think this number will go down to this number. That's, that's our projection. Like I said, it may change a little bit. That becomes next year's starting balance. We do not have our revenue and expenses accurately calculated. We're trying to make some projections here, although these are our budgets right now. We're using what you all have approved to project what we think will happen at the end of this year.
So you end up with a 1.8 deficit and then there's your new fund balance at 18 nine. It's important to know that the board requires at least 8 million. So this is what's known as free, free cash or unrestricted balance. So that's the two year projection. We have to monitor that for cash flow. Well, and at this level you've been looking at it a lot more closely day to day. What's that? So as, as Jason mentioned this, the, the fund balance is at basically the highest it can
be June 30th because we just got, it's like just getting paid. I guess it's literal just getting paid too. But thinking of your salary or your paycheck, it's the same thing. And then as he mentioned, we're using it throughout the year. And you hit a point lately it's been late April, early May, you're wondering if you're going to make it until you get that that paycheck last year was an exception. 'cause we saw a big inflow in March. And I didn't mean to say, I said basic, you know, nothing's coming in March.
It hasn't been enough to operate like it hasn't been a couple million or $5 million. It might be a couple hundred thousand. So there really is a question if you can get through to May with this balance. Because once you're to December, January, that balance is gonna be creeping down to eight to $10 million maybe. So food for thought. Speaker 6: Jason, what is the rate of the budget growth over the last five years? We talked about trends, right? And and cost of everything keeps rising. You're
Speaker 11: Talking about our expense budget? Yeah. Speaker 6: Total program. Like what, what are we Speaker 11: Total program. So that on the revenue side, total program has been 1.5 to maybe 3% a year, depending on the year for the last five and 2% is about what they seem to shoot for. 'cause that's about what we got this year. Speaker 6: That's the revenue site. That's the revenue site. The expenditure. Where are we, where are we at there? Speaker 11: Probably that's closer. I would say since 2021. 'cause we, we increased salaries and benefits together. It wasn't just one or the other,
but that was about an 8% increase the first year. And most of the, I think the, the raises were just about 2%. But we had a a, a push to pick up more of the premiums for benefits. You know, we, we went through that last year too. There was a similar increase then, and that worked out to about 8% that year. And that was 2% for a couple years for just salaries. And then last year was between five and 8% for the benefits plus the, Speaker 6: So we talking about a 4% increase year over year. I think
Speaker 11: That's average three to four. Three to 4% would be a good average. Yeah, we can check for you. We'll get you a real number. So that going off the top our it doesn't mislead, you'll verify that. But I think three to four is a safe, Speaker 6: My worry is, I mean, continues to be the, the more we spend that fund balance down, it limits on what we're able to do financially to, 'cause we have to keep that in the bank to cover checks. Speaker 11: It does, it affects our ability to operate. Speaker 6: Say we have the ability to get, you know, a, a big grant, right. For something. Well it kind of limits our options if we have
to put out $4 million for a matching grant. Right. Because we don't know if we can make payroll if we write checks. Speaker 11: Absolutely. Well, and you know, the thing about grants, there are a lot of good grants out there, but one thing to remember about a grant is it usually brings new costs with new money. Whether you're hiring new people, creating a new program, piloting something, it's not existing bills and stuff that you can pay with that you generally have to create new costs to get that new money. So it doesn't always work out
to the revenue source you'd hoped. And as your monthly expenses go up, let's say we want to grow, we want to add staff. We, we have things we need to do just to service the community as your expenses go up. The fund balance, you need to sustain that. The operating account you need to cash flow higher expenses goes up. Yes, exactly. So you can limit your growth if you, Speaker 6: It's all in percentages, dollar amounts. Like the, the more your but overall budget, you have to have the, you know, recurring percentage amount in that
to keep just things moving. Speaker 11: Absolutely. Speaker 1: You know, those third party people that fund legal action suits should start funding schools Speaker 6: Instead. That'd be cool if they start Speaker 1: Funding schools. Speaker 11: And I want to clarify that in 15 years of practice, I was never funded by a third party. Foreign Speaker 1: Domestic. Speaker 11: Had my, Speaker 6: I had my doubts about it. Speaker 11: I did catch some pretty nasty stairs Speaker 1: Back then. I know. I was like, what? I never heard such a thing. That's crazy. That is crazy. That is crazy. He's hiding in the school. You were in the Speaker 11: Wrong rack. I was. Speaker 1: You're too honest. That's nice.
So do you have good news for us? What's Speaker 11: Yes, overall we would say so. Yes. Audit. Audit has been, Speaker 1: Audit has Speaker 11: Been good, has been two days of, I think the auditors decided they were gonna challenge us. They were like, let's see if you can find this, find this, find this. They gave us a four 30 the night before. A big list that said, this is what we'll ask for. And I'm proud to announce we walked in and dropped it on their desk when they're here. Eight o'clock. Is that what you wanted? And they said yes. When we were talking this evening, I told them they're not used to staff like, like we're here. Usually they're surprised the auditor showed up.
They, you needed that and, and this, this team has everything. This team is anticipating what they need before they ask for it. Mike was very thankful. He's our in charge and he, he said we had a very responsive, so Speaker 1: He is he the tent guy Speaker 11: In? He lived in a tent. I told you it was wrong. I told you he lived in a tent for a year. He told me that was three years in gun while he taught outdoor ed. Speaker 1: Yeah. Wow. Speaker 11: He's the hard fellow. He's hardy. Speaker 1: Yeah, he told us that. Right. Last year. Speaker 11: I think I told y'all one. And today's like only been 10 for three years. I've done three days. So
Speaker 1: Guyon. Yeah. Speaker 11: Not gunison. Speaker 1: Okay. Any, are there any questions? No. Thank you guys. Speaker 11: Thanks. Thank Speaker 1: You. Thank you. Take care. Thank you. Thanks Kathy. Thank you. Thanks Kathy. Thanks Jeff. Okay, onto the security camera. Does anybody need a quick five? Keep going. I have to go to court. Okay, perfect. And we'll keep going. Cameras come on up. Yeah, let's talk cameras. Roger. Pardon? You want to stay?
Where do you want? I'll get you a check. Speaker 12: I right over. Speaker 1: Thanks. So I Speaker 12: Brought the rock stars here. One of them. I know. You know, and that's Nate Mo. He's our systems engineer. He's the guy that will tell you that when you see him, usually it's bad things going on because he's out. But Speaker 1: He's here today. It's not bad. Speaker 12: I know. And that's why we're bringing him here for the good news because this, this is exciting. The person you may not know who has done great work for this district on several projects over probably a decade or more with me is Jeff Horney. He's our representative and he's here to,
he's assured me he can answer any question that y'all might have. So Speaker 1: Thanks for that. Speaker 12: Theresa, as I know you guys know is great as the communications director, but she's also a grant writer extraordinaire. And I don't use that phrase lightly. You guys saw the numbers. Super excited where we are on this thing. I do not have a big presentation. I swamped you with a ton of paper, so I'm just gonna open it to the floor and let, let me answer or these guys will answer. We'll, just whatever you guys have. Speaker 1: I'm excited. Speaker 12: It's been a long time coming. Speaker 1: It's been a long time coming and I'm excited to actually see it in action too. Yep. Speaker 6: Jeff, who are you with? Speaker 13: So I'm with a
and m, we specialize in video security, physical security, networking, cyber security, data centers and collaboration. So A and m's been in business for about 25 years. I live in Glenwood Springs. So a lot of my clients are in western Colorado. Speaker 6: A and m. Where, where are they? Where's, where are they based? Denver Speaker 13: A is in Albuquerque's, our main office. We've got a big office in Denver and then Phoenix as well. About 2 75 employees. Speaker 5: My question for you, have you and worked at any other districts near us?
Speaker 13: So I, in terms of ada, we have other ADA school districts that were implementing or have implemented. I work with RO Fork school district. Delta School District. Okay. It the county school district and Montrose school District. Speaker 5: Okay, thank Speaker 6: You. Did, sorry, did you say with ricotta, with Speaker 13: They, they don't have ricotta, but my customers with ricotta today are City of Grand Junction. City of Aspen, town of Silverthorne. And then we've done St VR School District North Park. There's a handful of others who a and m is done
Speaker 5: St. Vrain. Yeah, Speaker 12: Because you guys are looking at that timeframe too, right? That I'm holding Jeff too. It, he tells me that we can actually get this done, which I find, I mean literally amazing. But by the time the end of the year, that's what we're shooting for. Yeah, Speaker 13: That's, I mean obviously there's, you know, the, the cameras have to be shipped, so as soon as we pull the trigger on that, there'll be a little bit of a delay there. But hoping to get those in within two, three weeks and then we can get crews out working. Speaker 6: No, this is, yeah. I, I mean this has been something that I've been working on for a year better to see it start
Speaker 5: Coming Speaker 6: To collection. To see it's start I thought slowly and then rapidly pick ups pace is, is very satisfying to me. Yeah. You know, it went from asking about it just in passing to make sure we were, hadn't forgot to. Then all of a sudden I asked Kirk about it in the capital projects meeting and I find out, you know, we could start installation, you know, in December timescale. I was very pleasantly surprised. So thank you for all the work it took to do that because I mean, there's a lot of moving parts Speaker 12: There. There were a lot of moving parts and it was, you know, it it, it's the financing.
We wanted to get the best, best bang for the buck. We wanted to make sure that we had the funds as a district to be able to afford this. And you know, you and I talked, I think it was about a year ago and I said, you know, we're gonna shoot for something like a, like a Subaru kind of level system because we think we can afford that. I'm here to tell you, I, I think honestly, I honestly we're looking at more of like a Cadillac, like what our kids really deserve. This is a very modern up-to-date system. More of like, you go pricing when you figure in the money that Theresa's able to get with the grants to cut this thing down, like a million dollar project, I think $385,000. Yeah. Speaker 6: Yeah. That's, Speaker 12: It's amazing. Does
Speaker 6: This help with our insurance? Speaker 14: That's why I'm staying and Speaker 6: Listening. Very well made. Do you think maybe a quick overview for the people in the make sure Netty gets every printout PF Yes. Every single one. She needs all of that. Okay. Speaker 12: We'll get 'em all to her. Yeah, I mean, in all seriousness, I think it'll do a great job of deter crime. I mean that's one of the things, one of the, one of the very first asks, 'cause we, the three of us walked every school two, three times, including a time with principals if they wanted that, the ask was that every square inch, internally and externally, except for those locations
that are listed in their, like classrooms, bathrooms, locker rooms and offices is covered. I mean, we're nowhere near that right now. I didn't think we'd be able to get it. Not not anywhere near close. I mean, it's always possible, but not for the money that we've been able to, you know, afford this project at. And we've, Speaker 6: When you look at the, the pure amount of square footage under roof Yeah. That, you know, the district operates you and you start quantifying what that looks like and hardware and you're Yeah. You start thinking like there's no no way for for a million bucks. Yep. Either that, that we'll be able to do this, especially in today's prices. But I've looked at the overview with Kirk and, and John
and my big thing was, I I'm very glad to see, hear you guys got the high school and admins on board, got their input, the, the middle school admins on board or got their input. Because like I said, I mean, you know, us as board members have no really, I mean we're in the buildings but not anywhere near like what the admin is. Right. And they, they deal with disciplinary issues every day. They know where all over their campuses. That was my number one thing is make sure you get their input on where the problem areas are. And so to hear you did that, that, that really makes me happy. So thank you for doing that. You bet.
Theresa, thank you for finding the money. Yeah, I mean that, this was one of those projects that, like we, John and I spoke about it before Kirk on board, that it was gonna be talk about taking entire capital projects budget one year and we were just gonna forego other important things. Right. I think the community, everybody I've talked to and the community's very pleased, very happy. Our kids deserve it. Kids deserve it. You know, our kids, our staff, our, our then you see, God forbid all these, any issues that can happen on a school, I, I mean, you cringe,
but last year when we got swatted having time, you know, it's just having capabilities to see what's happening in real time. Yeah. To give to the resource officers to give to the, you know, incident command. I, it's, it's long overdue, but thank you. Thank you guys. Speaker 12: Well, and I want to, I want to give big cred credits here too to this gentleman because you, you look at the list value and those aren't fake list costs. And you look at what the district's paying. I've done other projects with him. He goes to bat for this district. He goes, he does. And he talks to them and says, that's not good enough.
Get this price down. Get this price down. I mean it all, it's the money that Theresa was able to get. It's the pricing that Jeff was able to get with Frita and really just, I mean, there's so many people that were involved in this project for a really long amount of time. I, the analogy I've been using though, I'm looking at this as like a triathlon, right? So we just, we're about to cross, I hope, the finish line where you guys approve this money and we get started. And so maybe it was the running part of the race that swimming part of the race is gonna be getting this thing done on a timely fashion. Like hopefully by the end of the year. But if not, we'll have the majority of it done by then. And then we'll get everybody trained so everybody knows how to utilize the system.
So Yeah, the kids ultimately are gonna be protected. I Speaker 6: Mean, we spoke about this and having like a modular installation, you know, we would obviously prioritize high schools first. Like we were talking about like just the schedule steps. Speaker 5: Yeah. Speaker 6: Being two to three years. Yeah. Or two to three summers. Yeah. And to have that, that timeline shrunk down. I mean, I hope everybody here on the board understands like, what I was expecting and I was pushing pretty hard. I thought into what we're getting is is, I mean, I'm, I'm beyond pleased. Yeah. Speaker 5: Yeah. This Speaker 12: Is awesome. I hope, you know, when we get it completed, we can give you guys a tour
and kinda show I love what's capable of Speaker 5: Yeah, absolutely. Well, my question too is, I mean, I was sat in on the original safety meetings on the safety committee when we were talking about cameras and the te the each building's wishlist. Did they get what they wished for? Speaker 12: They did. We didn't have to turn anyone down. We went that last walkthrough with the principals. You know, we, there were a few things that were like Coleridge wanted a couple in the library. They'd had some issues in the library and it wasn't originally specked out. We got it in and somehow some way the, the overall, even though we added additional cameras, the hardware cost continued to come down
as this guy kind of tightened those. I mean it, I can't overstate it's impressive. So yeah, they got what they wanted. Great. This is, I did honestly did not think we were gonna be able to pull this off with we were gonna have to make cuts and we're not making any cuts. Speaker 6: Well that's Speaker 5: Awesome. That's awesome. Feels like just like applause I to couple years on me. Yes. Yes. Lot. This is a big lift. This is a big lift. It is been. Thank you guys. Really appreciate Speaker 6: It. I'm excited to get this Yeah. Speaker 5: Going Speaker 6: Yeah. And see what happens and get it at the service of our kids.
Speaker 5: Yeah. They deserve it. Our teachers deserve it. Thank you guys very, very much. Speaker 6: Community deserves it. Yeah. Speaker 5: Thank Speaker 12: You for your support on this very Speaker 4: Much. There's a lot of stuff we wanted. Speaker 5: Oh man. It it, I know I read through so Speaker 6: Much. I started going through like the lay house. Speaker 5: Oh I can tell Speaker 4: The whole team. That was awesome. The money, everything. That's a lot of stuff too. Speaker 12: But it's kind of neat too. I mean even for a tech guy who, who knows this stuff pretty well and gets, gets a kick out of it watching some of these new cameras where you can have one camera that's called a fisheye. Right. It that literally is a 360 degree camera all at once.
But then digitally that they can divide these into different cameras. So it looks to us like it's a specific camera aimed at a certain area, but it's one, it's really capturing the whole area. Just one small little thing. That's pretty neat. Yeah. They've come a long way. Speaker 5: Good. And I'm that Speaker 13: As a platform as well. So in the future, you know, vape sensors, access control for doors, the things start integrating, right? So like somebody opens a door camera shows who it is and things like that. So it's, it's something you can build upon, you know, Speaker 6: Going Speaker 13: On. And as thing, as things age out, you don't have to do it all, but just like the cameras to begin with
have a lot of technology, I think you'll, you'll find that you can, what's those? You send it, send a link to police officer where they can see the live stream for instance. And that, that, that is only a single use. They can't, you know, people can't afford that any place instead of using it. So there's a lot of technology that's built in. ADA leads the way on those things. Speaker 5: So what's the lifespan of a camera? Speaker 13: It's a 10 year warranty on the camera. Okay. Speaker 5: Thank you. Speaker 6: So, okay, we'll immediately when you hear a 10 year warranty on a camera Yeah. It's gonna be outdated in like 18 months. Speaker 13: Yeah. So they'll replace, I mean if, if they, you know, end of life that camera, you'll get the,
Speaker 6: The latest new version. And I did did some research on ada, but you guys are comfortable with it. Like they're not going outta business anytime soon and Speaker 12: Kind of the opposite Speaker 6: And support is gonna be available and Oh yeah. Kata is is kind of the, the king of the hill in this sector. Okay. Speaker 13: I mean we're seeing more and more like, like Cherry Creek, they went through a full bedding process than their bidding out just for kata for their, Speaker 5: I mean if St. Rain has it Speaker 6: I agree, but you always have to ask. Speaker 5: I mean, I'm like I know. Speaker 12: It's a good question. They Speaker 13: No, it is a good Speaker 6: Question. I mean, you know how technology is. Yeah, yeah. Speaker 13: Especially when you talk about
Speaker 6: Something else is gonna come out. Speaker 5: They do like shows. It's Silicon Valley. Yeah. Speaker 4: So we need to take action on this right now, right? Speaker 6: Yeah. It's next in Speaker 5: Government. It's our next on our, yeah, we're, Speaker 4: So I'd move to approve the security camera system as presented. Speaker 6: One second. Speaker 5: Thank you. Sharon. May I get roll call please? Sorry. Catch up. We, we, we moved by a little fast. Sorry. We're like whoa. Here we go. This is great. Okay. Aye. Asco. Aye. Jenkins. Aye Jen. Aye. Speaker 12: Thank you all. Speaker 5: Thank you guys very, very much.
Thank you. Appreciate it. Speaker 1: Thank you. Do we have a bottle of champagne? I heard we need to like dust in court. I know. Speaker 5: Popcorn Speaker 1: And champagne. Speaker 5: Can I smash a camera with a bottle of champagne? No, maybe we can have the fake stuff and do a toast once it's installed there. Speaker 1: Some, some sparkling cider or something? Speaker 5: Yes. Okay. I mean we'll do a tour. I feel like really like my rollers that I can't believe that it's happening. That quick rain and all the pieces started to fall. It worked well. Principles need, it's hard. Okay. Yeah. And I was seriously thinking like two years.
Well, anything. Well when we Speaker 1: Were first discussing it too. Okay. We're just moving right along. So we've got our second readings of policy, ij, instructional material, instructional materials and library resources. Which this from, from the last time. I didn't have any changes on it. It was just basically grammatical. Correct. And they changed. They changed the name to include. Was it, was it materials or library?
Speaker 5: It was Speaker 1: Library. Speaker 5: I think it was added materials and Speaker 1: Library. And library Speaker 5: Materials and library. Speaker 1: Yeah. It was just instructional resources. Yeah. Speaker 5: So Speaker 1: Any questions on this one? Speaker 5: No. Speaker 1: Anything that Speaker 5: I'm on IJ still, are you? Yes. Yes. Okay. Just make sure I didn't get Speaker 1: No chance. We move to KLG dash R. Where have you been? Wow, the room cleared out. We get to policy. Usually we get to finance and the room clears out. We get to policy and the room clears out. Speaker 5: We have to vote our past this, right? Speaker 1: Yep. Speaker 5: Okay. So I make a motion to approve the IJ instructional material
and library resources policy. Speaker 1: Thank you. May I get a second? Speaker 5: I'll second. Speaker 1: Thank you Sharon. Speaker 5: Aye. Asco. Aye. Jenkins. Aye. Jen. Speaker 1: Aye. Okay. And now we've got policy. KEC, public concerns, complaints about instructional materials and library resources. Speaker 5: So would a resource, my only question with this, they crossed out books, but what would resources include? Software? Yeah. Oh, software. Software. Software. Online learning platforms. Okay. Okay. I would imagine. Yep.
Library resources just expanded it. Yeah. Outside of just folks, do we need to list those out? No. Okay. Okay. Speaker 4: I'd move to approve policy. KEC. Speaker 5: I second that. Thank Speaker 1: You Sharon. May Speaker 7: Aye. Speaker 5: Asell Aye. Jenkins? Speaker 7: Aye. Speaker 1: Jen. Aye. Okay. KFA Public conduct on school property. Skip Speaker 5: That one. Speaker 1: And this one too. Didn't have,
I mean there was no major changes. It was just the grammatical. These correct. Speaker 4: I move to approve policy. KFA. Speaker 1: Thank you. May I get a second? I'll second. Thank you Sharon Speaker 7: Zo Aye. Speaker 5: Aye. Speaker 7: Aye. Speaker 1: Aye. KLG dash R. This was the dash R to the KLG policy that was approved two meetings ago I believe. Correct. So this is just basically the process in which the school and the district will follow. Speaker 7: Correct. Speaker 5: And this is one we personally wrote. Yes.
Or was this vetted from? Speaker 3: It was vetted. It was vetted but then we, we made sure that it followed our procedures and so there was some components that, but legal, this, this was legal's component and then it was vetted through our process. Okay. To make sure that it fit what we did. Speaker 1: So both Speaker 5: The, I still needs to be moved over on my copy on here. I don't know if it got done on the original. Speaker 1: We're approving this, correct? Yes. I Speaker 5: Make a, on number three, Speaker 3: I'll make a motion to approve Speaker 1: Policy KLG dash r. Great. May I get a second? The
Speaker 5: Typing part of I needs Speaker 3: Be, oh, I'm sorry. Moved. Yes, I missed that. On which one? Where Speaker 5: Number Speaker 7: Ktr? Speaker 1: Yeah. Yes. Speaker 3: On number three. Speaker 1: Number three. The I. Speaker 5: The I. It's just like a typo. I don't know if Speaker 1: That's it got double indented it looks like. Yeah, it's Speaker 5: Just kind of formatted wrong. Speaker 4: I'll second your motion. Speaker 1: Thank you. Speaker 7: Sorry. Aye Haskell. Speaker 5: Aye. Jenkins. Speaker 7: Aye Speaker 1: Jen. Aye. Okay. First reading. Let's see
here. JLCD. Speaker 3: Now I do do have a comment for this that came off. We did have it reviewed by our, our staff and we did have a correction on this one. On page two, the use of stock emerging epinephrine. That, that paragraph we would like to strike in this. We do not stock that because the cost of epinephrine is so high. We were, or we do not want that in our policy.
We do of course allow any child who uses that for emergency purposes. Our nurses will help me out. They will, they will of course administer. Yeah. That kind stuff. But we do not stock extra. And this policy is written would be that we would stock it, that it's cost prohibitive because it does expire. And so in order the cost for us to keep it in, it does talk about later in the policy things like opioid. And that's Narcan. And we do do that 'cause we have a grant and, and we, we keep that up.
Do it. So we're just striking that paragraph on page two. Okay. From, from first reading. Okay. For you all. Anything else sir? No. Okay. You've got it. Speaker 7: Thank you. Speaker 1: Okay. So then that second paragraph two, the district stock supply of emergency use epinephrine is not intended to replace. So that's gonna be gone too because we're Speaker 3: Not gonna need Yes. Yes. Thank you. Yeah. Yeah. Okay. Yeah, everything's Speaker 7: Everything Speaker 3: There on that for the stock fph. Speaker 7: Okay. Okay. Speaker 1: Any questions or anything else on this one? I'm good. Nope.
Speaker 7: Okay. Speaker 1: Moving on to JLC dash R. The adminis administering medicines to students to Speaker 3: This one. Speaker 1: I am good on this one. I'm good on this one. I was just looking to make sure that it didn't have anything in regards to the epinephrine. Yeah, it does. It does. But it's for the students, not purpose, not our stock. Yep. Okay. Yeah, it's just for J-L-D-A-C. Screening, testing of students and treatment of mental disorders. Speaker 15: This has a lot to do with parental consent. Speaker 1: Okay. Making Speaker 15: Sure the parent knows what's going that.
If there's gonna be a survey, if there's any kind of psychological or parent survey or inventory that the parent knows that there's no surprises. Okay. That they receive notices and that they always have, they can opt out of any type of survey or anything with their child. It's, it's really about parental they sent. Yeah. Speaker 3: And it, it does not change our current practices. Right. Really the title change just brings forward the,
the fact that it does in the body does talk about psychiatric and behavioral testing methods as and procedures, which says that we do not do that. Okay. And so it just brings forward that in the title, which wasn't included in the original title. So Speaker 6: Number four I have, we don't do it. What is number four? Is it supposed to be illegal antisocial self? Like you see that it's Speaker 2: Just supposed to be Speaker 16: The capital L? Yeah, it's, it's just change stuff. Just change Speaker 2: From the, but not two more Ls, not Speaker 6: Two Ls. Okay. Okay. Okay.
Speaker 16: You just put that the capital L Speaker 15: Just change. It was just correcting the way it's written. Speaker 2: Why is assessment underlined? Speaker 15: Which Speaker 2: On the first page of this policy, second paragraph, Speaker 1: The title of the second paragraph, Speaker 15: Assessment analysis. Speaker 16: I'll double check it against what they sent, but I'm pretty sure it was just in there. I don't know. Yeah, Speaker 15: It's just probably a mistake, just a Speaker 16: Highlight. Speaker 15: I don't know. Speaker 2: I just didn't know if it meant anything. Yeah. Speaker 15: Yeah. I don't think so. No, not that I know of by any means. Yeah, Speaker 16: I, I can check on the Cathy thing. Just go check to make sure it wasn't maybe the whole thing and I, I just undid part of it or something. I'll go
Speaker 15: Check. Speaker 7: Yeah. Okay. Speaker 16: On there. Speaker 1: Okay. So school personnel. So still on the first page, the last paragraph. So this is, so if we are going to administer any such survey or assessment analysis or evaluation written notice will be given to the student's parent or guardian at least two weeks prior. Is that Yeah. Perfect. Speaker 15: Yeah. Speaker 16: That is an current one right now. Speaker 1: Yeah. Speaker 15: But then on the second page it, it does talk about that we still do, you know, mandatory reporting, things like that, that we don't have.
We don't call up our parent and say, Hey, just wanna let you know we're gonna do a mandatory report on you. So that we still have that, we still do mandatory reporting. I think that would be Speaker 3: Right. It doesn't change Speaker 1: That. Yeah. No. Yeah. Yeah. Speaker 15: So. Speaker 1: Okay. Any other questions, comments, concerns? Nope. No, I'm good. Sarah, thank you for Oh, Speaker 15: Of Speaker 1: Course. Thank you. Staying and helping us understand Speaker 15: All means wouldn't miss up. Speaker 1: Thank you. Okay. Alright.
Future requests. We've got work sessions and then changing. So I think, so CASB changed the weekend. It's usually the first week in December and they changed it to the second. So we had a meeting scheduled that Wednesday we were going to be in CS B, so we requested that it be moved to the third. Speaker 3: Yeah. Yeah. So we're, we're looking to change the board meeting from the December 10th to the third. And that would be at Highlands Elementary. We don't, we don't need a motion, we just need consensus
and then we will change those and announce that. But just because we have put it and everyone's filed, I just want Yeah. Make sure that everyone is okay with moving that to the third. Speaker 1: I think that makes sense. Speaker 3: Okay. Then, then we're not leaving after a board meeting and trying to get to Colorado Springs. Yeah. To do that over a pass and those kind of things. In Speaker 1: The dark, in the dark snow storm. Speaker 3: And then the other one that, that the earlier in the work session, I'd like to talk to the board and see the, the week of November 17th. So we will have, the election will take place
and we will, we will have seated all five board members and I would like to see if people are available to do a work session that week. And that way we can talk about mill levy because we will need to set the mill levy at that time. But then also talk about the results of the, the SWAT analysis that I'm doing, analysis that I'm doing. And also other, other points around finance. So I'd like to do it an evening work session with the board. So I propose that week if, if people are available
to do an evening work session during that week. So I'm throwing that out the Speaker 1: Week of the Speaker 3: 17th. The week of the 17th to see if people are available. Speaker 5: And Dak Speaker 6: Is the, I got this. Speaker 5: No, Dak is that week too? Speaker 6: The eighth? I got the 17th or the 20th available. Speaker 3: Okay. Speaker 5: I'm good with that. Either of those. Same. Speaker 3: Okay. Is Speaker 4: It, do you think that the election will be certified by then? Speaker 3: Yes. Could be. Speaker 5: Right. Speaker 16: So it's a good hope that it Speaker 3: Will be, we're we're Speaker 6: Gonna, what is it, 11, 14? 14 days
Speaker 16: The Speaker 5: Meeting Speaker 6: Or what? No, the certification, well Speaker 16: Two weeks. They can go all the way up to 10 days before we even get it. That's why I said it makes it kind of hard when you're passes our meeting. You have to bring them on, make another quick meeting. Just Speaker 6: The election's. The seventh, right? The Speaker 5: Fourth. Fourth. The Speaker 6: Fourth. Sorry, Speaker 3: Fourth. So we would hope Speaker 6: 15 days. Speaker 3: Yeah. We're hoping that by the 12th we would, if not we could do it. But then that week of the 17th we should, they Speaker 16: Don't have an exact date ever. Speaker 5: Okay. Speaker 4: Would you take that workshop to I Speaker 5: Can keep Speaker 16: In touch with them all
Speaker 4: The time, swear it in and all that kind of stuff. Speaker 3: We could, if we needed to, we could, we could do that. 'cause it doesn't, I mean these of course would be open to the public, but we don't actually need a board meeting to, to do it. It's nice to do it for, for them because I like to to have them sworn in at a a formal meeting. Speaker 5: At a formal meeting. Speaker 3: But if we have problems with election for whatever election readings, we could get it done at that time. But if we could do it on the 12th, then they would be, then we could do it at those things.
So the 17th, if we could do an evening on the 17th. So what time Speaker 5: Do you think you want, you Speaker 6: Think in a couple hours? Speaker 3: Yeah. Would you guys be willing, willing to do that? Awesome. Speaker 5: Five to seven. Speaker 3: Five to five to seven. Speaker 5: Okay. Here at the do. Yep. Speaker 3: Okay. Thank you. Speaker 5: Okay. Speaker 2: That seemed extraordinarily easily to make Easy to nail down a date. Speaker 5: It did. I don't wanna, that was impressive. Yeah. Bite your tongue. Hey. Hey. Speaker 6: Long, we take the wins. Where we get 'em. Speaker 2: I am always trying to see the Speaker 3: Good. That's
Speaker 5: Good. Our kids have the same birthday. Okay. We don't have the same birthday. Yeah. Speaker 6: I'm the 18th. Well, thank Speaker 3: You all for that. I Speaker 5: Appreciate that. We have the same birthday. Yes, that's what I thought. Have Speaker 3: Kids and then we will move, we'll move December 10th to the third and then we will post that on the website and, and Speaker 5: Everything was Did you reach out to Rich? Was he, were they good with that? With their Okay. He's good. Speaker 16: I checked with him just to make sure that it wasn't anything else c had going on that Speaker 5: Night. Okay. You, you know like what you have to do on Monday night, right? Not Monday night, the 17th. It's their birthday.
It's our birthdays. Oh wow. Speaker 3: The 17th is your No, 18th is Oh, the 18th. Speaker 1: The 18th. It's their eve Speaker 5: Birthday Eve. So it's our birthday Eve. Speaker 3: Okay. Speaker 5: We always, what are the requirements? Well, it's like Christmas open a present. Speaker 1: Oh, I joking, I Speaker 3: Joking. Long as we're clear, we Speaker 6: Do get a present. We get two new board members. Speaker 1: You get to spend your birthday eve with us. Speaker 3: Yes. There we go. That's why that is a birthday present. I spent my birthday with you, so. Yes. Speaker 1: And there Speaker 3: Was a big one. We're on board finding. Speaker 5: You set the bar high. There you go. Speaker 1: That Speaker 3: Is the best birthday present I've ever heard. Speaker 1: Jeff and Jason come too. So not saying
Speaker 5: Tuesday, then I forgot. Speaker 6: Are they gonna be here? Speaker 3: We'll, we'll work on the agenda. Yeah, we will have a, a lot of lift then. Okay. So I mean that's, so those were, those were my two on that. So Speaker 1: Thank Any other future Speaker 5: Requests? Nope, I don't. Okay. I don't think so. I need to do Speaker 1: Meeting debrief. Speaker 5: Very Scott. Speaker 4: I don't really have anything. I was just very impressed though. I mean, I don't have anything. But Speaker 1: You were done. That Speaker 4: Whole security system with the cameras is impressive.
Yes. And it's, I think it'll be a great enhancement and asset to the district. And it's just the way they put it together was phenomenal. And the pricing was great. Grant writing was great. I think we have everything to move forward. I'm very, very happy with that. Speaker 5: Yeah. Yes. Echo, can I echo that? And Glenwood Insurance for coming, bringing dinner and just helping us see insurance in a different light and all the components that go into that is always fascinating to me.
I really wish like insurance was dealt a little differently, like smaller areas or something instead of the whole gambit. Yeah. Let's look at the whole US and let's penalize everybody, but some outside investors. Yeah. Yeah. But good meeting and I'm excited for the next Moving on. Thanks for working with us, Scott. Yeah, you're welcome. Thank you. Appreciate it. Speaker 1: Yeah, Speaker 5: I know. Not done yet. Not done yet.
Speaker 1: Chance, Speaker 6: I mean, just from the start, I mean the insurance discussion was eye-opening. Like what Cassie said, the, all the, all the aspects and all the things that go into figuring prices. I always get a little leery anytime they come to us months of in advance to prepare us for a raise. So that's kind of worrisome. But you know, it's an educational session. Yeah. Educational. This is why you're going to have this increase, which I, I appreciate. Yeah. I really respect Netty and,
and Glenwood Insurance being local, they're big in the community, so we appreciate that. But I have a hard time with insurance as a whole, so that's kind of where I'm gonna stay. But quarterly financials as usual, Jeff, they have a way of, of making mundane news seem good. So that's that's awesome. I'm, it's going. Interesting conversations are gonna be had in the next 18 months around budget, how we
are fiscally responsible with the money given to us. Yeah. And then it goes back to the, the, the video camera system. I can't say enough good things about it. I was expecting a two year installation window. Right. Get all 10 facilities and then get that was gonna raise its own issues. But thank you to everybody who contributed to that. And I can't wait to get a tour on it and see how it works. And I, I just hope that at the end of it, admins are happy, buildings are happy and it, it, it serves what the purpose is and what they thought it needed to.
So other than that, great meeting. Awesome. Speaker 1: Yeah. Speaker 6: Scott, thank you. We get you for one more meeting. Speaker 1: Yeah. You're not done with us yet. Speaker 6: Thanks to the, thanks to the schedule change. You're stuck with us for one more, so Speaker 1: Thank you. Yeah, no, great meeting. Thank you for, transportation is always fun. And Sarah, thanks again for staying and I appreciate it. And insurance staying too for the camera presentation. So hopefully maybe we will see a slight decrease, at least in some of our risk areas. I do think, especially as I, I think it'll be nice to know
that we are gonna have an increase, I think at least going into salary negotiations starting next year and everything else, that it won't be such a surprise to everybody. Since this has been in the works, I, it was a great meeting. I enjoyed it. The cameras I'm excited for, so I'm excited to see what, what happens with that. So, but that's it, that's all I got. So with that, we'll go ahead and adjourn the meeting at 7 43.
It was just, oh, I'm sorry. 42.