##VIDEO ID:3efhGzSJbHY## e e we will now administer the school board member o of office it is an honor that you elected to guide the education of our community's children as you recite the O of office you assume a tremendous responsibility as a director of our school district with the duties empowered by the Minnesota Legislature this PO puts you and other members of our school board in the position of being both morally and legally responsible for Equitable quality education that student in The District in carrying out this responsibility you will be asked to fulfill rules of vision structure accountability and advocacy and providing Vision the board with extensive participation of the community envisions the community's educational future and then formulates the goals defines the outcomes and sets the course for the public schools to achieve the vision the board establishes a structure and creates an environment designed to ensure all students the opportunity to attain their maximum potential through a sound organizational framework because as a board we must be accountable to the community we must ensure a continuous assessment of student achievement and all conditions affecting the education of our children as board members we serve as education's key Advocate on behalf of students and our community schools to advance the vision for our schools furthermore we must strive to work together with the superintendent and staff to lead the district T fulfilling the vision we have created fostering Excellence for every student in the areas of academic skills and knowledge citizenship and personal development and let's see just yes and then so the uh new newly elected board members could respond with together we do it together here do you want us to stand or I would yes stand having signed the acceptance of office and oath of office I hereby publicly affirm my commitment to the oath of office I affirm that I will support the Constitution of the United States and of the state and that I will Faithfully discharge the duties of the office of school board member the super Independent School District number 2365 the best of my judgment ability very good thank and then forms sign sign and and get assignment sign them chair they each have an individual form we can get that yes you already signed the official one after the election ceremon I would like to call this this meeting of the Independent School District 2365 a special organizational meeting to order it is 6 January 2025 the time is 6:04 uh do I have a motion to let's see yeah you approve the agenda yes approve the agenda and a second I'll second okay raise the show of hands all in favor agenda is approved now we go to them oh sorry now we stand first of all for pleasure now to the election of officers initially do I get motion nomination for chairman I have a second on that I'll second it we don't need to second okay just nominated are there any other nominations seeing none no three times that's okay somebody hasn't made my proper homework any are there any other nominations for chairman board and now see none and I pass three Mar you will not call roll is that you do not need to you can elect by acclamation okay all those in favor of Russell Miller as board chairman raise your hand and Mr Miller is Chairman you may take to hel I here okay um so now we'll move on to Vice chair um we have a nomination for the vice chair position I nominate George gr do we have a second nomination can I nominate myself I will do that and a third time now you call for roll call no you call for it a couple more times because there was another nomination okay okay any more nominations any more nominations for vice chair here's that there's none so any any more nominations uh planning okay uh so now we have to do a vote so who who votes for George it's four okay so that's all you need all we need okay so then we can move to clerk do we have a nomination for Clerk of the uh School Board I make nominations or not I would like to nominate Emily St is there a second nomination from anybody third congratulations em okay and the last position is is there anybody that would like to make a nomination for treasurer Nomine member B you sister is there a second nomination m is there third nomination fourth nomination okay so we'll do a vote uh for member Breeze was nominated first okay number 80 congratulations number so that gets us through the [Music] officers now too far now uh time to conduct other business uh designate gfw School District depositories recommended designating First National Bank of Fairfax and PMA Financial as primary official depositories and perennial Bank of WTHR and Men West Bank of given as secondary depositories for 2025 designate gfw School District newspaper uh recommend designating the Fairfax standard Gazette and the one thr news as the 2025 gfw Public Schools official newspapers item C named gfw School District legal counsel and authorized contact recommended designating the law firm Kennedy and graen as the 2025 gfw Public Schools district official legal councel and superintendent and board chair as legal contacts and shair Miller I would make a motion on those three if you if you would at this time appr those three okay before we move on to the next so can I have a motion to approve the designated gfw School District's depositories the designated gfw School District newspaper and gfw School District legal councel as authorized make a motion to approve that I would do it separately you do each one each one we'll make a motion to approve the first one okay so Motion One is the district that depositories uh do I have a second all second all in favor approve Item B uh disate gfw School District newspaper we have a motion to uh designate uh standard Gazette and the win news as the official newspapers of 2025 I'll make a motion to designate I'll second that all in favor approve um item C named gfw School District legal council on authorized contact we have a motion to approve Law Firm Kennedy and grain that's the 2025 gfw Public School District official legal councel make a motion to make anying official legal councel have a second second all in favor um question on the official or the uh District legal council and authorized contacts so the superintendent and the board chair are the legal contacts yeah what does that officially mean so that means that if that if if the board ever believes we need leer Council that either myself or chair Miller will be the ones to make the contact to keny Andre simple as that right that's all that that says so okay otherwise otherwise it can happen that Kennedy and grean get called from six different board members to designate who just Li points of contact so it's not typical like the clerk would be involved in that um normally it's just two two people board chair if if we're calling legal councel that's R risen to a certain level it's board chair and superintendent issue okay so that was a good question one we okay we'll move down the screen here so to uh letter D so uh set School Board stiens mileage meal reimbursement rates for 2025 recommend the following board and committee meetings $50 chairperson annual stien $500 clerk annual stien $3 $0000 Treasurer annual stien $500 mileage reimbursement IRS rate of 7 cents per mile for 2025 meal reimbursement uh number one breakfast General Services Administration rate two launch GSA rate three dinner GSA rate can I get a motion to approve the uh School Board stiens mileage and meal reimbursement rates for 2025 I'll make a motion to approve the stat I a second I'll second all in favor school board statens has passed uh item e appoint gfw Schoolboard committee members so um the first one here is the executive committee is the second Monday at 4:30 pm. this work like we have you appoint you can appoint but do we have open discussion about so Norm quite often you would ask is anyone interested in serving in this capacity but then the board chair would appoint okay yeah okay so if there are questions about what each one of them does we can certainly talk about and uh the executive committee can only the chair Vice chair Clerk or treasur be on it yeah three you can have up to three yeah and it can only be an office that serve on exec okay which would make sense I just making sure well do we have any unteers then for the executive committee volunteer ex committee have executive committee I would love to be on it as well and uh you have yeah so so that checks out good so congratulations you guys um the next one was going to be the finance facility and Lawn la long range planning committee that's the first Monday which we just had one today at 4:30 can I get any volunteers for this committee I I think you should stay on this committee while we're working on the building it's being your area of expertise so that's the discussion I want to bring up because um there's mult people that are interested and that are capable and have good skill sets for this position um you know and I could easily um uh Dr Smith I'll be meeting with you more than I am right now right so if you pretty easy to sit down with you for almost like we did today for 30 minutes just run through what's going on with the school and I can look at the change orders and whatever they're proposing um I can easily do that uh as not part of that committee per se and also be available for you members to call me and ask for advice um otherwise for the ones that are interested we would have to have somebody if we truly want me to be on it then we have to have somebody step back and I know there's three people with a lot of interest three can have three yeah we can have four yeah so um I would personally ask that you stay on myself I see Okay then if you can make the decisions right I'm just it's it's a so the other way to look at it is you know it' be nice not to have you know the executive committee and the ffrp are kind of like the top of the as far as the IG mean big decisions to be you know your hands in both of those um you know if I stay out of it that would we we wouldn't have a overlap in each one um but if I did stay on it it would I would I would step back probably just after the schools done just be on it to help get that school in but to be honest that school is kind of in cruise control mode too you know everything's documented it's it's going to be built what's on paper it's just keeping those everybody check at car Anderson and uh you know like what we like the pictures we looked at today but I can certainly walk through that site once a week too and and uh make those observations if we want to get new blood into the ffrp so I think I manage jobs for a living and I manage a lot of them at long time I can think I can add this one to my plate and still uh assist um this board and the district with what I know and the make you know let you guys know what you should look out for when you're meeting with Carl Sanderson I can call Dusty personally and talk to him um as I know him now um we told him to keep the fingers out of that contingen yes Y and uh I I can easily do this from a distance and then let three people run that committee so I think what we're going to do is um nominate Amy and Ken and Mark for the ffrp committee then we go to policy committee any volunteers so if you've already been listed once you only you can only go one more time we have three more or two more to go I'm sorry so Amy okay oh long George I did not hear the first one uh Amy okay okay George and you only need two you don't have to have three it's up to you I think it's kind of nice it just makes it even for everybody um now Mark you're on the uh ffrp um you're currently on policy and Community engagement correct so I have to take one of those spots I stay on community engagement and help me on the other one or whatever okay and then I can which would then keep me on policy which I'm already on so um well we have two members right now George and Amy on policy and I will be the third third then you'll be on community yeah y so the policy committee is Amy George and myself and then Community engagement would leave um Mr Breeze needs one more and Mark and Emily for Community engagement which you know we don't want to I don't think we shook things up too much we still got some old blood in the in the uh committee and some new ones coming in and uh this goes only a year and then we can we can re-evaluate right um so that takes care of our community engagement committee now we have some questions uh Dr Smith so excuse me chair Miller you have turtle and who else and Community engagement me Emily and Breeze thank you thank you the River Bend special education Cooperative representative is that a are you part of a board down there right so this that couldn't be and they meet once a month right so we couldn't do it by committee where everybody would take two meetings a year it's it's really hard for them and for a member here to do it on part-time basis okay because it I think chair Merkel former chair Merkel would say it takes a while to understand all the programs down there if you're here one meeting and not back for another six months it'd be hard to pick that up um they do the meetings virtually so it's not a drive down to new home just um normally there in the morning on I believe it's a Tuesday Morning um so that they meet on Tuesday morning I believe that's the hopefully like get 6 a yeah I I should verify that you know we we could assigned somebody and I should have had that available for tonight here and I apologize for not having that um because that certainly will impact whether some folks can do that for sure but I know they are virtual Dan said so okay well that's a huge step in the right direction yeah well so I mean but you um excuse me for interrupting but you could name a a member with an alate um okay and that would give you some protection and so it's it's uh one time a month for do we know if it's an hour or if it's two hours about an hour I would guess and that's a pretty important uh meeting to an organization because we send and it sounds like we send more and more kids there every year we send a good number of students um they're they're a vital organization to our yes you are programming well do we have any any volunteers that would like to uh represent us for riverband special education cop be nice to know the hours or meeting for sure okay well I apologize I would I don't have the capacity sitting working full-time and three children to make this agree um start um and I can certainly you know my my job meetings come as the jobs come and go they change you know out but if I'm part of it then I can just say no I'm not available on Tuesdays but it's only one Tuesday a month so I certainly do it I will uh remember Breeze if you really want it it's yours but otherwise I can do it be the alterate I can be the alternate for sure well between the two of us I suppose we can do it okay okay I will uh I will nominate uh member Breeze and uh I will be the alternate for uh member Breeze and I will get the timing and dates of of those meanings here but it is an important position and uh you know you are acting as a board you're approving the riverband budget you're you're doing all the work that you folks do here on behalf of that and is there like board members are on now is it like 10 or something like that I don't think it's those are members SI East new home um jbi not Cedar Mountain they're considering joining but will not for next year yet um so I think there's seven members well um yeah we'll let member Breeze I'll be the alternate so if you could get a little more information then then uh remember Breeze and I can talk to see if that works for him or not okay but I can certainly uh fill that role if need be um okay uh did you get all that all right uh so the Minnesota State High School league representative could you tell us a little bit more about what thats it's and I I don't think you had one last year probably wasn't missed really badly um but it's normally the high school league asks for a board member to be their rep and they occasionally and when I say occasionally maybe once a year the high school league will come to the new Al region and hold a meeting and just talk about high school initiatives issues finances whatever and there there are board reps that are invited to attend that meeting is can anybody tell me why we maybe haven't had or how is it B we haven't had one for a very long time till we have had one designated because we have to sign off on that every year um and there has been one designated I think he just flew under the radar um when we Chang committee structures we lost both or all three well sorry just the two the Minnesota State High School league representative and the S County Children's collaborative Representatives we when we changed commit structures those two fell fell under the radar but have Miss chair Merkel former chair Merkel signed off on it okay but he didn't go to any you have to have somebody nominated for it but we really don't have to do anything that's what it comes from you're going to get perhaps some mailings from the high school you know emails from the high school 40 we get a day typically the ad takes care of yeah everything with the Minnesota State High School league okay we do have to have a border sign off about the paperwork well so sounds like a pretty important uh position to fill so do we have anybody that would like to uh wear that hat anybody else I think uh it's a nice hat for you to wear girl thank you for volunteering and then the last one is the sley County Children's Club collaborative what does that entail because that is uh we haven't really talked about that and I don't have they had a board rep I don't know so Drew were you yep I was on that until we changed structures and then again that one fell off to always say but they do host um it's for sure quarterly if not monthly meetings I was never able to attend one of them because they are during the middle of the day um that is the most that I know and I apologize but that one yes they do host meetings in I believe it's gayor yes so and now they've been the last I'll speak to what I know about it I've been members of collaboratives in my other superintendent positions so that they are a combined group of County people and public school officials um that work on programming for mental health and physical health in our students so they there is funding that covers our we don't really contribute directly but um there's they have funding that supports that organization and some of the positions within that um and so you're [Music] um they meet quarterly at least the notices I've seen um and actually the last two meetings have been cancelled because of lack of agenda so it's not a very active group but um but their their chair who is a SI County employee and I'm sorry I'm missing the name thank you um asked said you haven't had somebody for a few years could you well we probably have a board rep on here so it's it's basically mental health oriented yeah is that true to say primarily they primary they deal with other things that's part of very important um well it's uh something that we should put somebody there for sure now but the time of the day was probably the difficult part of it yeah this one was like a their last meetings were originally scheduled for like 1:30 and their virtual yeah and it's orderly so you only got to worry about four of them a year um okay and I'm guessing they're not even an hour long maybe but yeah they last couple so if they didn't have them for half a year you know they didn't there isn't much to talk about I guess um it almost sounds like they could get away with just having newsletters well nonetheless so that's an important organization so is there anybody that would like to volunteer to be our representative from the school board so I mean if it's a 1:30 I can pencil that into my work calendar just a virtual meeting from wherever so um now how do we contact like C County so you and like Vota State High School league State High School league it is paperwork that you will have to approve at a board meeting then our ref will sign up on it I think it was just one signature last year correct along with the so that completes all of e so now we have to make a motion to approve everything we just talked about no that's just a okay so we can move on to f um which is established meeting dates for regular meetings and committee meetings of the whole So currently um ffrp meets the first um week of the month and the meeting of the whole piggybacks that meeting so when I was kind of doing my matric here I was trying to break up people from being here for 4 hours um you know on both both of those depending on you know what community you're on um so hopefully that's especially member Breeze I was trying to do that for [Music] him um but anyway uh so ffrp and meeting a whole is the first uh um usually Monday or Tuesday of the month uh the executive committee meets at 4:30 on the week of the month Community engagement and our business meeting is the third and then policy is the fourth does anybody have any changes that they would like to make anything we can do different or or better or I'd assume it's been this way for since the new committees were organized it has been the only thing that has changed has spend times and the the committe committee structure yeah but like for the regular board meeting um the only it's always been the third Monday of the month it used to be at 7 Y and the times have changed we've gone as early as 5 o' yeah and we've gone as late as 7 but that's your Deion it's really up you know it's up to the board's work schedule that you know I've been on boards with a couple Dairy Farmers they didn't really like six o' meetings um so it really depends on what your work schedule is and yeah you know there's so there's nothing wrong with what we have if that works for everybody but if not so I'll just I'll just ask so remember Turtle are you play with six o'clock for both me meeting of the hall and business Amy remember how about how about the the busy mom yeah what time do you get at work I usually am done at 430 I think the girl's up at 4:30 so a meeting is starting at 4:30 probably doesn't work for you it's a little s yeah um I don't have a better time to Propst though because you go from 4:30 over to 6 that just works so you're on the executive committee and you are currently how long do those meetings usually take the two hour and a half to with with Kelly okay pretty well then we'll just have to train the new one work on the same when I started I think we were at starting at 4: and I it back to 4:30 and and it could possibly work at 5: well that's what I'm asking it sounds like that might help you we can we can would be great depends on the schedule how much you have if there is a fuller schedule we can start at 4:30 but other or whatever yeah okay so I think the sounds like well let's finish going through the line here uh member Breeze are you okay with the still the six o'clock time for the business meeting and uh and George yep I'm good with okay I think it might be up to your your individual committee on you know what you you know we canceled them in the past especially the community engagement there is a there's a busy season with that and there's a non busy season so it's almost like look at your crystal ball one meeting ahead and see if you need to meet at 4:30 quar 5 or 5:00 and um kind of super the policy committee is kind of that way too it ISE because what's not enjoyable is if you're here at 4:30 and you're done by 5 and now you have an hour before you have you'd rather just roll right into the next one and then get your back to homea whatever let's set so um okay well then uh we have to make a motion to pass that or once you set the meeting dates for the business meeting those you cannot change okay the meeting Committee of the whole you can do y you can say it's 5 and you want to meet at 4:30 that's okay but the business meeting six o'clock third uh Monday or Tuesday of the month yeah yes we start the year with two Tuesdays our Monday holidays otherwise they're all Mondays so I could just ask for a motion to approve the uh the the meeting dates for the regular meetings and uh or just the business meeting really is all we is that all the only one we have to approve that's all you have to approve yeah so I'll just ask for a motion to approve the the six o' uh business meetings as they've been in the past motion to approve 6m can I get a second oh second all in favor all right um I would just comment the plan is that we Committee of the whole will be that first Monday here yeah part that motion correct yeah like uh we're doing right now um wait gives me the super fast cursor here well I guess that uh concludes our agenda um thank you everybody for all your nominations and your volunteering and uh it's hard to get everybody where you want to be but hopefully we came up with a sociable solution at the end of the day we're all board members here to do one job and uh I think we have a strong board I'm looking forward to working together with everybody um can I have a motion to adjourn the meeting a second I'll second all in favor thank you thank you