all right Mr canelis if you could call roll miss Carousola here mr cohen yes here mr corey here mr hayward here miss Palamus here miss
Randelle here miss Stevenson here miss Calves here dr robinson here we have a quorum thank you can I have a motion to um open public meeting all right we have Miss Parlamis seconded by Mr
hayward all right so um Miss Randelle are you able to lead us through the flag salute to the flag of the United States of America and to the republic for which it stands one nation under God indivisible
with liberty and justice for all all right thank you adequate notice of meeting in accordance with PL1 1975 chapter 231 notice of tonight's meeting was mailed to the record and the Ridgewood News on January 7th 2025 notice of this meeting was also
mailed to the borrow clerk and was posted on the bulletin board of the board of education office in the administration building on the same date mr corey would you be able to read the mission statement please of course the Glenrock School District founded on principles of education in partnership
with the supportive community provides an exceptional education to all students to cultivate resilient responsible and engaged global citizens thank you all right so we have our presentations
yes so good evening everyone um certainly happy to uh be back here in the district uh it's been a wonderful um two weeks getting to reconnect with our admin team uh our teachers most
importantly our students um and with the board of education and tonight we have some of our um I'm glad it's my first uh meeting back because we get to recognize really some outstanding students our valadictorian our saludiatoran and also
our un unsung hero uh nominee so Mr orlando if you would please come up uh and tell us about these wonderful students yes thank you thank you for having me Dr charleston and the board it's always a pleasure to be here especially when I
get the honor of telling you about our incredible students so tonight I will start with our unsung hero marco Slump is a student who exemplifies the best qualities of our student body at Glenrock High School his dedication leadership and altruism have
been truly inspiring marco's extracurricular activities are a testament to his drive and passion for making a difference he has truly demonstrated empathy and passion through his commitment to the community in 10th grade he donated money to install a water filter at Lugar de los Anos a
convent in Ecuador that provides shelter for homeless seniors he then spent a week working at the convent planting fruit trees painting and spending time with seniors this experience rooted in his deep connection to his family's heritage in Ecuador demonstrates his
commitment to giving back to the community additionally Marco traveled to Mississippi to help rebuild low-income housing and clean up a church-run school further showcasing his dedication to service marco has also been an active member of the Key Club and Interact Club
raising money for various causes and participating in events to support Alzheimer's awareness marco's leadership skills shine through his role in co-founding and leading the investment club where he has successfully guided the club in competitions at multiple
colleges marco's ability to inspire and lead his peers in exploring finance and investment strategies speaks to his ambition and charisma his athleticism is evident in his participation on the boys soccer team throughout high school and he achieved a black belt in mixed
martial arts during ninth and tth grade in addition to his extracurricular activities and sports commitments Marco's work experience further highlights his strong work ethic and time management skills he has worked as a waiter at East Coast Burger Company where he consistently demonstrated
reliability and a strong dedication to his responsibilities his roles as a physical therapist assistant and a summer camp counselor also underscore his versatility and ability to connect with others marco Slump our unsung hero demonstrates the values of Glenrock High
School through his outstanding efforts on behalf of the school and the community and we thank him for his many contributions [Applause]
next I'm honored to announce Sophie He as Glenrock High School saludiatoran academically Sophie is one is one of the most accomplished students by the end of her senior year she have will have completed a staggering 17 advanced
placement courses maintaining an impressive 4.48 GPA her intellectual curiosity and commitment to academic excellence are evident in her pursuit of a rigorous course load including challenging STEM subjects notably Sophie
achieved a perfect score on the PSAT qualifying her as a National Merit Scholarship semi- finalist additionally her second place finish in the Bergen County Math League reflects her passion for mathematics an area in which she excels and continues to push her limits
sophie's love for math is complemented by her participation in the Rutgers's Young Scholars program in discrete mathematics where she engaged with topics like cryptography game theory and graph theory this program not only deepened her understanding of math's
real world applications but also fueled her desire to explore its broader connections across disciplines beyond her academic achievements Sophie is a natural leader as vice president of the public forum debate club she has demonstrated exceptional organizational
and leadership skills under her guidance the club experienced an increase in membership a testament to her innovative approach to making debate accessible and engaging for all participants she spearheaded weekly lessons created detailed presentations and led
activities that have significantly enhanced the members debate skills sophie's leadership extends to her role as president of the Girls Who Code Club where she has organized coding projects fundraisers and field trips to inspire young women to explore technology her
ability to teach and mentor others shines through in both clubs as well in her work as in her work as a tutor at Kuman where she has helped students build confidence in subjects ranging from basic arithmetic to complex algebra in addition to her academic and
leadership strengths Sophie is an empathetic and thoughtful individual her kindness is evident in her interactions with others whether she's helping beginning debaters build confidence or supporting her Kuman students through challenging topics Sophie's genuine care
for the well-being of those around her fosters a nurturing environment that allows her to build positive relationships and foster a sense of community in the fall Sophie plans to attend Columbia University and major in applied mathematics congratulations on all of your hard work and
accomplishments [Music] [Applause] Sophie our final honore it is my honor
to recognize an extraordinary individual someone who embodies dedication brilliance and kindness the validictorian of Glenrock High School's class of 2025 Yi Kim yay is the kind of person who makes excellence look
effortless though we all know the reality is quite the opposite behind every achievement is her unwavering determination relentless curiosity and a work ethic that leaves the rest of us in awe during her sophomore year at the New Jersey Science League competition Yi
spotted and reported an error on the state test which set her apart from the competition she is not just a student who excels in science she is a scientist at heart approaching every challenge with precision passion and an insatiable thirst for knowledge her lead leadership
is just as impressive as her intellect founding and leading two clubs the sports medicine club and the computational linguistics club Yi has created spaces where students can explore their interests learn from experts and guest speakers and most
importantly grow together as the president of HOSA she has guided her peers with wisdom and warmth always willing to share her insights and lend a helping hand many students turn to Yi for advice and guidance her academic excellence speaks for itself her
research being selected for submission to MIT is no small feat but what makes CG truly stand out is her heart she doesn't just pursue knowledge for the sake of achievement she applies it to make a difference whether she's volunteering for over 150 hours at
Valley Hospital or immersing herself in the New Jersey Medical School Smart program she is already making an impact years before officially becoming a doctor and through all of this Yi remains one of the kindest most positive people you will ever meet she has the
rare ability to bring lightness to serious situations to make people laugh when they need it the most and to remind us all to find joy in the journey what makes her success even more remarkable is the resilience behind it moving to the United States from Korea just four
years ago Yi had to acclimate to a new culture and language she graciously and flawless flawlessly proved that no obstacle is too great for a determined mind and a passionate heart yay you are an inspiration as you take the next step in your journey we know you will
continue to thrive lead and change the world for the better congratulations let's take some pictures hold on parents you're invited up too i know you're really excited come on up we'll take a picture of all you
Take a picture congratulations again everyone well done [Applause] that's always such a wonderful cause for celebration like the the thing the
amazing things that our kids here are are capable of and are doing so um that's a wonderful way to open our meeting for tonight um on at uh 7:14 we have our first set of public comments on agenda items only um if you are able to
state your name and address and you have three minutes yeah hello uh my name is Christina Chin i live at 87 Park Avenue um and I just first and foremost I just want to say thanks um to the board and Mr viante just for continued support in trying to
make a swim co-op um possible for our kids at the high school i am a mom of a swimmer obviously um and we are extremely excited the potential um and I know you guys know the numbers that we have offering um or the numbers of the kids that we have that currently swim
club that we can offer a co-op um but just for the next four years we have 13 kids for 25 26 school year we have 16 kids for the following year um followed by 19 and then 18 and all these kids currently swim club and they're all
interested in swimming for the high school if we have the opportunity to um present them with a a swim club at the school but anyway just wanted to say thank you i know it's out of our hands at this point because it's it's being voted on um so fingers crossed um but I just wanted to express our gratitude for
recognizing um swim at the high school potentially um and the opportunity so that's it so I just wanted to say thank you so fingers crossed thank you thank you thank you all
right any additional public comments for agenda items seeing no additional comments we will close at 7:16 all right on to personnel um if we can have a motion to discuss P1 through
P8 uh Mr corey seconded by Mr hayward any questions or comments with regards to P1 through P8 i would just make a quick comment regarding Chrissy Dodd's um res resignation for the purpose of
retirement my understanding is that I believe she was in the business office for almost 22 years um as the accounting clerk uh we've had a nice um little retirement celebration for her the other day and we certainly wish her a long um
healthy and enjoyable retirement she's uh good people and we're sad to see her go but wish her the best wow thank you Dr charston all right thank you Miss Dodd all right if we are able to have roll call please
miss Carousella yes Mr cohen yes Mr corey yes Mr hayward yes Miss Parlanes yes Miss Randelle yes Miss Stevenson yes Miss Calves yes Dr robinson yes motion
passes all right on to our general section uh the first item up for discussion is the naming of facilities um dedications and memorials which will be our policy 7550 um again just to remind uh any of the board members or
member of members of the public um there was a request from the public to consider um renaming the school or um addending to the name of the school from a member of our community and um we don't have a a a policy in place and so
we spent some time um gathering information from other school districts um from our uh uh Strauss Esme which is um one of the companies that um is the holder of many policies uh across the state of New Jersey and um what we have
to discuss tonight is to create what will be our first draft of the policy so we compiled um Mr cohen compiled um many of those policies that we had received and and compiled them into one um document and then we can um tonight go
through this document and identify some of the things that we think are um that we want to keep or things that we want to remove um to make the policy our own and then I will take all of those suggestions and make a draft document which will be presented at our next cow
and then if um that is okay then I will um have a second reading and at the second reading then we are able to um uh move to pass this and adopt this as an official policy all right um so knowing that um we can start with just even the
the page one there are four pages of the document or three and a half pages of the document um and and for anyone that is watching along these are all appendex documents [Music] um all right so any anybody that wants
to start with regards to their thoughts on on the beginning of the policy yes uh I had a few Thank you Mr boaz for putting this together it's it's a great um it's a great foundation to work off of i did have a few comments reading through it um I don't know if you want
to stick to just page one if you want to if I'm I'm very open to what the board wants to do so if you want to just start with all of your comments then I'll make note of them and then um I'll also ask just for clarity that um at the end of the meeting like if you send it in an
email just kind of like if you have it in email format then you can just forward it to me and I'll make sure that it's sure include it um so in the second paragraph on the first page it reads that the um in order to avoid confusion the board will not change the name of the facility that has or that is already
named after an individual unless its function changes i suggest we just remove this i don't think it's needed it It limits us forever more okay to never change any building that's ever been named and I just don't think it's needed especially if we're having this process
in place for consideration um so that would might be my first suggestion um under naming criteria first page um it reads "All school names must comply with the following criteria." I agree with all the criteria the only thing I would
add to it is that I think that we should add that no school shall be named after a living person or a commercial enterprise um just so that it's in there as a process um can I go off this next page or do you
want to limit to Yeah you can you're you're good um does before we move on to the next page does anyone have any questions or comments with regards to um those items yes Mr cohen yeah just the the reason for adding the no name change was to not to avoid multiple requests to
changing existing buildings and and existing schools um we don't want just like re-evaluating all the school names and and that's that's the risk if you're if you're taking it up um so the reason I thought it'd be a good idea not to have it is because it means you can
never ever in the future of eternity ever change it you could always change your policy yeah but I think to um Mr cohen's point though if you're going if we took that out um somebody could come every two
years and say "Oh can we change the name of this school can we change the name of that school?" I think it might get a little tedious or overwhelming with that is there any language that we could add that once named
um you know that There would have to be some sort of ex like substantial documentation that would be required in order to ask for the name to be changed if that makes sense like it's just hard to say what that substantial aspect yeah the next
draft that it's like an in between yes the only just to kind of address that piece i had a question about should we add something about limiting how many times like how many we could receive in a year or maybe have a period of time
like this is the nomination period so like even when you join a board it only happens at you know a certain time of year so that we're not constantly receiving requests if we tighten it a little bit which could help address some of the concerns there and then am I Oh sorry you go on
oh no we were gathering feedback for that i'm just taking a note on that um okay so this is just just it's addressed in number eight uh so if it was rejected you cannot ask for again uh recall just
Okay i was thinking more of saying like we'll only receive applications in January and that's it if you have an idea in June okay send it in January just so that we're not like every month getting a new thing not that we don't want to get them but like just a a
tighter schedule um I'm I'd be happy to take a stab at proposing that in between language that Okay so great um on page two of it the second page under the naming process the
school name request forms may be submitted um by the following and it lists principal teacher staff member of the school or a parent guardian or family member of or student of the school community i would say that's um a little restrictive and I would add um
that it can also include any resident of Glenrock and any alumni of the school um for example the person that is submitting this and came to the board would not qualify based on this limitation um okay and then any other comments on that
before I go to my next one um the school survey i I'll add a comment there too like so I I definitely um I I support members of our community coming and and talking i would actually
ask that the person be a current member of our our community to to be able to make the request that's just my thought process um whether it's somebody that's an alumni or not um just because I think that the dynamics of the community can change over time and so I would want to
make sure that if it was a change that was reflective of what you want now that the person was actually in actually living in the community when they were making that request that's just my thought process i think you said it perfectly it's very important that we have people who are vested in our
community at this point making these decisions uh being the ones proposing that and that of course somebody could come and advocate but really to have somebody come forth and present it i think that's appropriate that somebody who's a current part of the fabric of our community be that person kind
standing at the podium to do it all right i will have both options present and then um that'll be part of our first draft okay Miss Parlamis was there more on that
okay um point number four is um under naming process says the school should survey the school's community to assess support for a school name and I I think that might merit a little bit more um fleshing out of what that means um I would suggest changing it to something
like gathered public input gathered through survey meetings and feedback um shall be compiled by the naming committee and shall be a significant factor in the committee's recommendation um just to make it a little bit more
specific of what uh how we're going to gather the community's input but I you have the same thing yeah i was I was going to actually ask with this that you know like some some things might be like in this case you know the
thing that prompted us here is the naming of an entire school some things might be as simple as the naming of a room or you know like a media center or a field or you know it could be any variety of of um opportunities here um for
naming um historically so is there a way for us to like leave it to the discretion of the board based on u the significance of the naming like how much how much or how little they think is required in order to be able to get a full
survey you know like with with regards to this this aspect a survey for for the naming I think this board is basically saying that we would want you know a robust survey whether it's you know like the students the um administration and faculty as well as the members of the
community um whereas maybe if it's just a room it might be left to kind of like Yeah it's a good point yeah because I don't want to I don't want to put constraints on future boards um if this is the spirit but yes yeah you can put that if it says school name
change then do that but otherwise don't yeah yeah then it left at the discretion yeah yeah as a discretion okay yeah that's good could I ask um this was uh my question i kind of zoomed out on our policy portion of this when we talk
about buildings and school facilities it really didn't narrow it down is that like and you could minimize it to something ridiculous of like a room being individually named we have a past practice of naming things in honor of people who are significant and influential to the town there was no
policy to do that but also when we're talking about naming an entire school there's other cost factors administrative burdens things that we're doing to change a a recognized like the central school Richard E bird School is known as an entity as opposed to say the
Allen Diet Field which was generously donated and named in honor of somebody and a sign was put up and everybody loves Coach Diet but that really didn't change the function of the field whereas if we do change the name of a building I think the scope we were looking at is we
have to we as a board have to make sure we're applying this policy to things that uh require approval to change it won't just be um won't just be good for people who are looking at it that helps let me see i'm writing some of this
you want me to say that all again no that's why we have those gentlemen over there to capture this moment all right was that it Miss Parlamus um no sorry keep on going um just two more
comments sure the We just talked about how to get the public um feedback in point 10 i was going to say maybe there also flesh out how the feedback further public comment is coming um but again it could be just for the school building versus doing this every single time
under the point of solicit further public comment um and then lastly I just think in um point 12 it says that um the school should could only be considered after five years a name change application can
only be considered after five years have elapsed and I propose to do three years because I think that aligns with the length of a board term okay that's it and the other point that you mentioned was uh bullet or number 10
before that oh just to repeat that no um I just was trying to um Yes it was number 10 i was saying bullet 10 i would say maybe flush out with the further public comment um meaning like what that what that means
yeah maybe like via survey or via posted feedback you know just just to gather feedback i I didn't I was not clear what further public comment means is it just inviting someone at um the public comment of a board meeting um I thought it would be it would behoove us to just
be a little bit more specific there okay i think I I'll try and find something that's able to like be a little bit more memorialized for time knowing that we're like living in a rapidly changing society and Star Ledger is about to not even be a thing um so
um I'll find something there and any other comments with regards to uh bullet 12 and the timing are what are your thoughts with Miss Parliament's suggestion three years five years um is there is there Go ahead um the
five years stood out to me too because some of the um examples we looked at I think were more like a year but I like the train of thought behind the Yeah board term so three seems great yeah i because I I do recognize that one if it was turned down and there was proper due
diligence then really it should be significant things that would require someone to submit for um approval a second time um as opposed to just waiting for the right people to be on the board to like say yes you know
like our our our hope here is that we've developed a process that would stand for any board that would be able to come through i' I'd love to align that three years or five years arbitrarily is that there's board turnover every year not
it's not just three years and yeah we we shouldn't put ourselves above this decision at all so you know we're volunteer public servants in this capacity it's really if something changes in the community that makes sense i I do like the contribution you had about having a a time period within
the year so that way that does create a a cycle of you know if it's January whichever month it is uh that probably not January because you have new people on but we can whittle this down to the proper time i think that creates a a
good amount um a good cadence to it as opposed to just a constant flow and allows people to reapply yeah I I think with the time I'm just what I'm thinking and maybe um Dr trussa I might ask you to weigh in um sometimes or the most common
buildings I spoke with uh Miss Magnabola but the most common things that were renamed in our history were either rooms or like things like that from um often from members of of staff that were that had like an amazing contribution or retired or things like that and and
either the staff or the students wanted to honor that and so I would assume that those kinds of things come towards the end of the year and I'm thinking that maybe like some sort of springtime would be the appropriate time for us to like receive that request like I don't know
March 1st or something like that so that we would be able to have the process go through and then potentially honor them in time for the end of the school year is that do we think that March is enough or do we need to think back to like February like when when people typically
retire is it do you think now i don't I don't think there's there's I don't think there's necessarily a rush to like someone retires and you want to rename something within a couple months so I would just pick a date that um that you're comfortable with because I I I think
when you rename something as the board is having conversations now and you want to do your due diligence it's not offensive to wait 18 months right or a year before you make that decision so I would set a date but know in the back of
your minds that if your date is March 1st you're not making a change and implementing it in September that's just too rushed and that's um I wouldn't do that so set a date and then you work within a timeline maybe you set your policy to say within 18 to 24 months the
board will make a decision right i think that's fair i'm not saying has to be the timeline you can say 12 months whatever but I think you just set a timeline so people know when a decision will be made okay all right so then
maybe do we want to revisit the deceased or living piece because that kind of Sure um go for it what do you want to Well um it was raised that um maybe that'd be one of the criteria if we f a
lot of the other policies focused on someone who is deceased more of a in memory or honor versus someone who's just retiring they they deserve to be honored in other ways but if that's just something we want to revisit since it would answer that concern
got it um I in that respect then I would say yes because I think most of the past practice is not necessarily for um anyone that's deceased but more like we're just honoring um people that are cherished within our district just in terms of what we
currently have had um recently so I may have missed this so I and I apologize um if I did i I think too the board I would advise the board to have what I would call like an out
clause and I would share something like this let's say these paintings here in this room were were were named after people but all of a sudden the cafeteria has to be redone right so you need to have an really an out like saying like
we will make it we will do our best to preserve it we will do a a video archive of it right a tree dies like that so you need to have something because if not I've seen it i've been part of it where and rightfully so i'll give you an example like my my
um uh my brother-in-law like died 911 so there's memorials for him at the school high school he went to one of the trees fell over in a storm and died right and so there was a big debate about how to replace it when to replace it and my
family was whatever but I could see other people saying like I want this replaced i want the same size tree i want all these things so I think you need to have some language in there to protect the board for any future possibilities of damage or construction or things of vandalism right things like
that i know you're talking about a whole building with the reason that this is coming but there are small things that people want um that the board may agree to and we should have some protections you're right thank you for mentioning
that because there are instances of paintings that may come up in the near future all right all right um thank you thank you um any other comments or
questions just taking a look so I will find I will get some sort of uh like Dr charleston said out clause um I think that um we also should have some sort of uh discussion for what the process is or
like what either I don't know a timeline of what we anticipate like we like some sort what the process would be like the somebody would make um a request to the board formally by writing and
um then the board had like we'll discuss at their next uh cow meeting you know like this request and you know I'm just go ahead I'm afraid this may extend what we this
whole process in general but when I look at the regulation example it really is focus on school name and to my point before like that creates a lot of you're creating you're changing letter head you're create changing formal correspondence there's things that yeah
you can't u the department of defense just did this twice on purpose and nobody knows where to go they get orders to one location or another you get shipments so there's things that we should should consider and appreciate that the regulations are focused on that i think the board might want to decide
if it's our intent to have this policy for things that are of material nature and or to carve out other things such as you know our media center it's I think that the goal here as I understand is we don't have really a naming policy and this is really to be
naming any like uh district property yeah so if it's a school building then it would be incumbent upon the board to recognize the significance of making that kind of um decision and that as I understand from um prior requests
historically in this district it has come with even a cost like a potentially high cost to rename um school property or you know rebrand and things like that so um definitely I I want to make this policy as inclusive as possible so that
we're not like um I don't want to use the word like junk policies but like we're not like having a lot of like redundancy and other like we don't need a policy for schools and then a separate policy for you know rooms no but I do want to h
make sure that the any future board understands the gravity of Yeah and I think like so perhaps the regulation could encompass because it's the regulation is specifically addressing the process for schools and then maybe expand it yeah like a second
part of that to say and other things are done through a smaller process so you're saying have a policy and then and then regulations of categories for thinking would that be would that be appropriate
in this case which has been because I'd love to pull the roadblocks out of you naming a classroom so you can have that done quickly without having to go through an entire convention sized uh okay
okay all right I'll add that just in case that doesn't make it then we'll discuss policy versus regulation and uh um when we when we draft this all up then you know we'll see how it how it how it
spins thank you that's good yes i have a question um for nine so after the the name change is presented and then the board can vote to take it further then there's a naming committee it says that
consider at least three new names for the school that's what I was just asking before nominating a new name for the school so what if we only get one name requested that is a that's a great
question so I think that's so here in lies the the the naming committee i think that the naming committee should also like well we have to decide whether we think that the naming committee should also um consider other names at the same time like so you
know like if you're saying that we're only considering the one like I don't want it to be like first in first out kind of scenario where like the first person to make the request is like well you should have made your request earlier if you wanted the school name like I I just want to make sure that
um we would be honoring whatever ever the community's wishes were so if you were in in in the terms of the surveys and things like that if there were other things like that came about from the community that those might be able to be entered in but I don't know that a requirement to have to find two other
names would be like what the intent would be right because that's kind of what it sounds like at least three new names like so okay this is the name that we would we would like considered we say yes be at the naming committee and through further discussions and whatever surveys if
other names came in I mean that would be also fine to consider those but I don't but what if no other name comes in and that's the only one would we then have say sorry you have to wait for two more nomination I mean you know what I'm saying like on which page
Yeah so so the idea is to to give other uh people a chance to give suggestions we we might be able to change it instead of like considering minimum of three names just say something like uh the committee will give a chance to other members to give suggestions of names
just to make sure that to the president's point uh that is is not like a first come first serve and then you don't consider other names so just to give other chance to other other considerations and I was like right I mean certainly other names come up but you don't want to you know say sorry
yeah it doesn't walk around anybody else have an idea right you know and you don't want to hamper yourself in there I like it yes we can say like allow for other names the committee will allow for other names or other suggestions isn't it yeah
we can make it so they have a time period a set time period where all names can be considered and all names with considerable feedback uh can be evaluated we'll we'll look through that mr hayward just thinking out loud as I'm listening to this this is all good that we're
talking about it but I was thinking about the cost for this and there is significant cost not just in a plaque or a name but if you're going to rename a school in the middle of a year all their paperwork all the letterhead all the there's t-shirts there there's a there's
a thousand little things that probably need to change so I'm not sure that you know giving it you know 90 days after a board votes on it it it would be more likely you'd say for the next school year or for further out because if we're if it's something this significant
again there's major cost planning ton of major cost um it would have to be considered in a budget potentially right it's almost has to be right a budgetary consideration for the following school year something like that as opposed to 90 days or 180 days or whatever the
numbers are so that might be one of the provisions if it was something as serious as like naming a school versus like naming a room exactly if there were if there were budgetary constraints that you had to give the
business administrator the appropriate amount of time to assess and then uh assess that and decide if Yeah even if it's affordable at a given time of year yeah and I mean there could be times where it might not be necessary to make
those kinds of changes and then other times where they there might Okay was there a place in there that that was I I had it last under 13 well I was thinking closely related there okay but you can
put it under seven if you wanted 7a as the items that if the board accepts the request to further consider the names submitted the following shall take place so one of the items could be considered budgetary requirements or impacts um because yeah
even the signs outside I know the HSAs have bought a lot of the elementary school signs and they're like 8,000 like it all adds up um that needs to be considered i want to risk a naive question are are our schools currently chartered individually through the state
or something like Glenrock Public Schools is authorized under the state department of education yeah but not the schools themselves i'm just thinking like the legal entity of we submit the names of the schools was it the CDS I think or whatever I forget what the
acronym stands for but each year we submit the names of the schools to change it in terms of the state it's not necessarily an issue got it okay so it's Glen Rockck public schools at all basically well we break them down but
yeah I mean okay okay any other items that we see glaring for our first yes one other one um sorry under criteria I wasn't sure since it's the
criteria i don't know if we need the school name considers the diverse community the school serves because B already says that it'll align with our mission vision equity commitments of the district and the school community i just don't know that every
single nomination would necessarily consider the entire diverse community so I I didn't know if that was maybe a little limiting to ones that may come in and if they need to do that I don't know if they'll meet that criteria and I feel like when you have criteria you need to be able to check each one off in order
to move forward christine is nodding behind well it's it's it's a flexible interpretation for diverse but I agree with you i don't know if it's a little redundant right i'm not saying I'm not disagreeing that you need to be thoughtful but just felt
that it was a little redundant so that's one um and where again is that under naming criteria yeah no I have that one but where is the You said that it's redundant where does it also state i I see 1D but where does it also state that
specifically well I just think we we kind of cover it with one B with one B okay we can probably And the name was the mission vision and equity commitments i also thought three are the
same 3b could be moved under individual criteria since that seemed to address that hold on and you said 3B paragraph under 3B should be moved to under individual
criteria oh the big paragraph under so it does 3AB and then there's a paragraph saying for individuals so I'm just saying that should be moved to [Music] under two it should be a letter under two
so like 2D 2D yeah maybe should be 2D okay also naming process maybe combined one and two so a school name request form must be submitted to the superintendent or their designate
two it doesn't need to be two separate ones you can just com combo those two so naming process submitted to Okay Stephanie for 3B you're saying to add that 3B content to paragraph 2 no so the
paragraph under 3B for individual season we should move that to the one that's talks about just the individuals which was naming criteria because that's applicable to the to individuals so that belongs in paragraph two that's what I
think that makes sense okay combine main process one two I think I have one more bear with me um my notes were written last night
they're very sloppy sorry 7 A one um I I didn't know if it was too restrictive school principal of the school to be named a facility is not a school the naming committee principal shall be the principal of the school
closest in distance to the district facility subject to I don't know know if we need to get that granual it could just be based on capacity or interest i don't know if we really need to say because okay Coleman is closest to this it must be the Coleman principle
is is that it's probably like like fields or things like that feel I just don't know if we need to determine I think it just whatever I think it'll be for new schools is that applicable to our district properties now we don't have we don't have
annex um real estate that's not in our district the boundaries are but that's still on the high school property yeah I think the boundaries here it's not okay yeah the facility is
not a school the facility is not a school I Rutherford has high school here and then school fields elsewhere that yeah yeah sports complex so which which Glenn Rock doesn't doesn't have today i'm just trying to think of the
applicability of of that in the example so the applicability is like it's when it is not uh the school it's the whole school it's a part of the school then the principal of that part of the school is this part of is the so like if the it's the high school field it's the high
school principal yeah I think you still could just do at the discretion of the superintendent I that's fine based on no okay then you can define it yeah it's long that was it I'm done turning Anything else i'll take all of these
suggestions and then create a draft and then um I'll bring it to the next CL meeting all right thank you all right on to governance um our comprehensive equity plan sure i just wanted to give you a quick update on
this we um approved moving forward at the last board meeting i've been working on the plan and making sure all our policies are lined up for that i was going to meet with the committee to get that going and hopefully have it on the next meeting for you to approve but it's the week before spring break and we haven't been able to coordinate a time
with all the the teachers that are on that so it'll it'll most likely be on on a further board meeting we have until June 23rd or 5th or something to submit it so so that's fine but I wanted to let you know that's on its way thank you thank you
sure since I'm up um I just want to give you a real quick update on MTSS so multi- system multi-tiered system of supports it was about this time last year that we started having these conversations internally about how to how to move forward and really kind of um amp up that whole program and so you
know some of the things that we've been working on this year um especially at the elementary schools with the with the coaches with the intervention periods which we're now calling win periods and that kind of stuff so we're starting up those conversations now for round two what how what is year two going to look like in this program i told you be a
multi-year uh plan for moving things forward and we're starting those meetings up with a committee of um administrators supervisors um starting tomorrow to have conversations about that so we'll we'll start talking about what did we plan for this year what did we accomplish what are the next steps and we'll be sharing that with the board
over the next month or two thank you any questions with regards to either of those items for Mr vaness thank you and we shared you heard the um member of the public speak about the swimming co-op for next
year um partnering with Indian Hills uh Indian Hills has sent a letter to the Big North asking for inclusion of uh Glenn Rock and Indian Hills joining as a co-op the balls in their court we are waiting for their response and we will update uh once we
um once we get a response we'll see what happens with the big north uh elementary sectioning uh principles met last week uh with our registar to develop um kindergarten sectioning uh to to best
place those students um so that we have balance and as close as possible to um their um uh neighborhood school but also taking into account siblings uh some schools had a significant number of siblings all that being said uh
elementary sectioning will be K1 and two next year we will have nine sections um and three four and five we will have 10 sections um we are sitting on that one unanticipated K to2 i you're going to have the demographer come here on May
5th right um and and you already have the report i don't see enrollment growing i see it maybe shrinking a little bit then maybe going back up um so I'm pretty comfortable uh with the nine sections of of kindergarten for next year that third section as we call
it will be at Coleman Elementary right so the other three schools will have two and Coleman will have three and as of today we still we have 160 uh kindergarteners registered if we look at history over the last six years we get
anywhere from 15 to 20 more so I think our max could possibly be 180 probably land somewhere around 170 to 175 all right still still good class sizes with those nine sections for robotics uh the postseason competition um is in
Montterrey Mexico um as you may be aware again I gave this update to the board um the uh one of the teams the Cosmic Goose made it to the finals but fell just one match short of winning the state championship however doing that well has
qualified the team to participate in one of several postseason events happening all around the world their event would be in Mterrey Mexico from May 22nd through the 24th gave the board some links to review that it is um how do I say this uh they don't leave the the the
resort right they stay there okay um they will fund it 100% um this will be on the next agenda for uh board approval we wanted to share that they're very excited about the opportunity to go to Mexico and represent
Glenrock for old business uh Beijing Academy uh student exchange we had a student um and parent information meeting last Thursday i believe there were 12 to 15 interested parents i believe we already have six students
that have completed um the packets needed my gut tells me we'll probably have anywhere from 12 to 16 students going we're going to cap it at 16 max um but uh looks like it's up and running it'll be May 30th through June 9th uh we
have two teachers uh going Donna Maserani and Sean Rowan uh just two of the best that we have so we're very pleased that they decided to take the lead on this uh Beijing Academy students will come back here at the end of
September and early October um and we'll continue the sister school relationship seems to be working out really well excited about it thank you are there any questions from any of the trustees regarding the INP issues i I have a
question i think last meeting we were talking about Beijing Academy and just having a little sense of what if there's a um written contract with them of of it and if that could be shared yeah I got that question i found that interesting like I'm not sure why someone would say
there's a contract with a uh sister school and also like why a contract would be needed um it's a handshake we're working with them they bring kids here we bring kids there we talk we decide dates things along those lines
there is a um contract for individual teachers that wish to provide PD to Beijing Academy those teachers do it on their own time um and that's between them and Beijing Academy the board has no role in that whatsoever
good on to special services yeah so uh Dr mccay provided me with a really brief um update uh they are working on uh their registration i believe they
anticipate anywhere between 11 and 15 um uh students registered they're going to have a threes and fours class so two uh PSI preschool integrated pres PSI 3 a PSI 4 and then a preschool disabled
program so it's going just as we planned um we will cap it i believe the number is is 15 uh so we'll keep you updated as we go through that i think what's really interesting is the child development course in the high school i believe 41 students signed up for that course right
that's pretty pretty amazing um so we're going to have 40 high school kids for 15 little kids right so no we won't do that but um it's uh I think it just goes to show the um the uh uh what we envisioned right
our older students coming down and working with our most uh needy students and I see out there in our audience we have Miss Paw who will be one of our preK teachers next year so she like she likes she's so excited that she came into our close session meeting to say hi
so yes and she's Yes i'm going to get in trouble for that um but that's uh uh going very well and more to more to follow as we get closer and closer but people seem very happy with the space and they should it looks it looks really great um good there okay so management
and and community uh we found a uh um a little bit of a conflict on June 23rd that's the middle school I should say promotion not graduation i apologize but the middle school promotion um and the board of education meeting middle school promotion on the 23rd is at 6 pm the
board meetings at 7 p.m my recommendation is to change the board meeting that night to 8:00 p.m public if we have to go into close we would do it afterwards that gives us enough enough time for that 75 you know uh minute to 90 minute um middle school promotion and
then get set up for for the board of education meeting so if that's okay uh Mr canelis will make that change and advertise it so everybody knows ahead of time okay does anyone have any questions about that because I think we're we're kind of bumping up against the I mean
end of the school year so that's where we're at that's an important meeting because we don't have another one until August and that's the one where we're going to you'll see that we're pointing a lot of teachers that suddenly resign and so on right we're looking or new appointments and those types of things um Miss Carousel sent me a bunch of
things here regarding uh the uh um the committee that that she is leading regarding chain of command the auto reply email the badges and board of education photos and bios for the website uh we're going to schedule um another committee meeting after we get
back from spring break and we can dive into these topics a little bit more um and and certainly be able to report out to the board at that time good excellent okay and then under action items you have the GRAA contract
which we had a discussion and closed you also have an action item the emergency closing day give back as you know we only use one emergency closing day typically we um if we have an extra day we give it back on the Friday of Memorial Day weekend i believe this year
it is May 23rd so that is attached as an appendix um so regardless of whether the board could certainly have a discussion but my recommendation is that a we choose this date but if we don't choose this date we don't leave this meeting until we have a date because parents
need to know right and make plans so I did speak with the GREA leadership and the GRAA leadership and they enthusiastically are in support of May 23rd all right any uh questions concerns with
regards to management community items or any suggestion with regards to the closing date give back yes just to clarify the the items from the community uh the auto reply email and and the budget what are we doing with it
uh we're going to um have further discussion in our um next meeting listen to the next meeting just because of the the the change um in like Dr charleston's back so I think that having that first conversation with him having him have an opportunity to speak with
the committee um will get you those answers and Miss Randelle oh did you have a question oh sorry my bad all right so um is everyone is there consensus on uh the Friday before Memorial
Day okay all right and did we already do no all right um so can I have a motion to discuss items G1 through G2 all right miss Calves seconded by Miss Parlamis all right any
questions on G1 and G2 all right Mr canelis if you could call roll please miss Carousella yes mr cohen yes mr corey yes mr hayward
yes miss Parlamus yes miss Randelle yes miss Stevenson yes miss Calves yes dr robbins yes motions pass thank you all right on to fiscal management uh we have some old
business thank you Dr robinson uh just a reminder that um our public hearing uh on our budget will be at at a May 5th meeting at 7 p.m um happy to report that our budget was accepted last week by the
county uh so um I wouldn't expect any changes between uh now or last this when we approved the tentative budget to uh the final budget uh and we will make that presentation again at a public uh
hearing on May 5th excellent thank you also excited to hear that it was accepted all right on to operations thank you um under old business we have an allowance item uh this has to do with
the restoration of the areas that were disturbed uh when putting in the lights at the lower soccer field um when we tried to do the restoration of the grass from the turf uh we did it by seed and it was trampled over and we got very
little grass growth so uh what we would like to do and and we have asked for a cost to hydraed the areas that were disrupted um it'll be a little bit more sturdy in sticking um I think Dr
charleston called it uh uh hydro weed with but weeds are green um and and and provide some ground cover so we'll we'll get some uh that a little bit more substantial so uh we are going to use as long as the board's okay with it uh
seven and a half thousand dollars for uh hydro seeding the disturbed areas at that lower field and um and how do you have any update with regards to how we are doing with our allowances or our budget is well within with our allowance oh we are we
are we are very good there our allowance excuse me just give me one second uh I believe we will have we started off with an original allowance of
$112,000 we used about $8,000 for uh an outlet um at midfield on the sidelines so this would bring us to an allowance of 97,03 very healthy yeah so and and we're
essentially done great thank you uh the next item which will be on our next agenda for vote is a change order u as it relates to our ESIP project uh which too is also coming to a conclusion
um this is uh this change order is related to um some additional work on two additional ste steam traps uh that required a larger scope of work than the uh originally proposed the cost of it is
3.4 uh $3,400 um we have a contingency that is above $300,000 even after we do this so um that'll be on our agenda next time for a
vote and then we have some action actionable items for this evening um the first is a credit uh for the roof uh here at the high school that was completed with rod grant funds so we
have a return of um we had an allow excuse me uh we are a return uh of $20,000 uh against uh the cost of the roof so that will uh then be shared between us
and the state at a 6040 ratio since it's Rod Grant money they provided 40 we provided 60 um and so that is where we stand there and that that will actually close out the high school roof uh grant
and we are working on Coleman's school uh the next item um is uh a capital reserve withdrawal of $68,000 to cover the overage um that we've identified uh
for the replacement of the football field and the track um mostly related to uh drainage grate replacements um mobilization uh for graduation this way we are able to not have uh all kinds of
trucks surrounding our field for graduation but yet be able to begin that very next day um so the cost there was uh $68,000 so we we would $67,819 to be exact so we would have uh
the board this evening uh approve a withdrawal from the capital reserve uh to cover that overage and then in the very next resolution uh we would be awarding the contract uh to field turf
uh to replace uh the track and the uh turf um at a price of 1,449,533 and that is all I have for this evening question the allowances that's great that we're ahead do those funds get res
um released back to our general budget or that goes back into our capital reserve specific so that we'll be we're pulling money out but we're out we're planning to put back into the capital reserve thank you any other questions
all right thank you very much Mr canelis can I have a motion to approve resolutions B1 through B3 mr corey seconded by Stephanie Carousella that was a hard one keep it
up to me roll please miss Carousella yes mr cohen yes mr corey yes mr hayward yes miss Parlamus yes miss Randelle yes miss Stevenson yes
miss Calves yes dr robinson yes motion passes thank you all right so this evening I have a um Hank Carry resolution um so one I I I'll say it again welcome back Dr charleston and we
are very happy to have you um with us this evening and going forward um I have a resolution on the floor that I would like um I will read and then I will need to have someone to um make a motion to
approve in a second in order for it to be uh for us to call roll and so be it resolved that the board rescends the denial of superintendent's requests for use of bereavement leave and be it further resolved that the board approve the use of bereavement leave as originally submitted by the
superintendent and be it further resolved that the superintendent's absence will be adjusted to reflect the use of five bereavement days from March 10th through 14th and March 17th will be adjusted to reflect an approved vacation date if you need me to reread that I can
do that yes I can make the motion to approve motion made on the floor and then a second all right we have a second and we just need to call roll miss Car
yes Mr cohen yes Mr corey yes Mr hayward yes Miss Parlamus yes Miss Randell yes Miss Stevenson yes Miss Calves yes Dr robinson yes
all right um moving on to liaison reports are there any uh liaison reports to share at this time all right oh and um do you think there's an opportunity for us to have that discussion with the um like with the
council what are what were your thoughts with regards to regarding um crosswalk yes the crosswalk i think that there will be followup from town council for
sure okay awesome i appreciate that thank you all right so um 8:14 we'll start our um second set of public comments on agenda items only um please state your name and address and you have three minutes
all right seeing no public comments we are closing our uh second session at also 8:14 for the record and all right um after this meeting we will be going back into close session u
just to discuss um board specific items um there will be no voting made during this meeting and then we will close and adjourn the meeting completely all right uh so can I have a motion to
um adjourn and go to close all right we have Miss Calves okay seconded by Mr hayward all those in favor all those opposed all
right our cow is in close session