You ready, Mr. Lucky? >> Yes. At this time, we'll call the February 9th, 2026 meeting to order. Please join me in the pledge of >> allegiance to the flag of the United States of America and to the republic for which it
stands. One nation under God, indivisible, with liberty and justice for all. >> John, will you please take a roll call? Yes. >> Jamie present. Randy >> present. >> Kale >> present.
>> Myself present. Jason >> present. >> Licia >> present. >> We are all here. Thanks John. At this item we'll approve the agenda or at this make do I have a motion to approve the approve the agenda? Please note we have item A business. Everybody should have
got that. Do you have a motion? >> Motion at least should have a second. Second to Randy to approve the agenda. All in favor, please indicate by saying I. >> I. Post. Same sign. Motion carries. Announcements. Uh, the next regular
school board meeting will be on March Monday, March 9th, 2026 at 6 p.m. in the GSL High School community room. I believe this we do have a possibility of a basketball game in the sections. >> There is, if you remember, this happened
to us last year. You don't know because the boys have to win two games before they get to that date, but that is the scheduled date of when they would play. >> Do they play on Thursday? >> We play Tuesday, a week before Tuesday, Thursday, and then the third round is on
Monday the 9th. Again, >> I got a win. >> I got a win. We would know on Thursday night. >> You would know on Thursday night. >> That's enough time to send out the agenda for Friday morning. Three days. >> That's what we did last year. >> That's what we did last year. >> Yeah. and we just moved it to the 10th
>> the next day. >> Okay. I guess we'll just Is anybody got any conflicts they know of on March 10th right now? There's nothing obviously in the schedule as far as events here. >> No.
>> All right. Well, we'll uh >> You could know on a Tuesday. >> We could know Tuesday. I know. Yeah. So, all right. Acknowledgements. Do we have any challenges at this time? >> We do. I would like to uh I'll save some of it for my report unless somebody else
has some other ones. Um, we'd like to just uh send our sympathies to the Schwanki family. Um, Phyllis passed away here recently and she was a cook at GSL for over a decade. So, I want to send our sympathies on to to that family. Um, I want to send a lot of thank yous to
lots of our staff, but I can talk about that in my report about the Lakeside situation and give an update to the board and um, a lot of people to be thankful for with with our situation that we're dealing with up at Lakeside. So, that in a couple minutes. Okay.
Anybody else? All right. At this time, I'll ask for public input relating to the agenda. Next call for public input relating to the agenda. And third call, I believe we do have Eric Cla here. He wants to talk a little bit about uh not on the agenda,
but I he asked me for a little bit of time. So, go ahead and maybe get a microphone from one of the principles there or one up there. you want to talk a little bit about the wrestling room time and just give us a
little bit of information on that. >> Uh, hello. My name is Eric Pla. I have two kids that GSL. My intention here isn't to take away anything else. Sorry. My intention tonight isn't to take away from anyone else, to level the playing field for a
wrestling program and athletes. I'm here to ask for the board's consideration in allowing the wrestling room to stay a wrestling room at least through March 26th. The reason I asked this is because the min in Minnesota, there is a tournament, the NYWA, that a lot of our youth through eighth graders
participate in. There's a direct correlation between the athletes who qualify for this tournament and the success they see in the future. One example of this is my son. Out of the six kids that placed his eighth grade year, all but one have been ranked.
By making the youth program roll and unroll mats in a different location, it diminishes their chances to make continuous improvement, takes away practice time, and doesn't allow them to finish moves when they have to worry about their practice partner possibly hitting an unpadded surface on the floor
or wall. Our youth program, like many others, is foundation for varsity teams. The practice the practices for this tournament offer a unique opportunity for student athletes to accomplish the vision of GSL to connect to lead and to
inspire. It allows the grade school it allows the grade school through high school athletes to connect by being in the same room attempting to accomplish the same goals. It allows our high school athletes a chance to lead by co by being coaches through the
qualification process. and allows our middle school athletes a chance to inspire the next group of wrestlers by guiding and letting them witness the process of working to accomplish their goals. Uh, I wish I had a solution to give you, but I believe the best option for the
near future is allowing them to stay in the resting room time. And I hope you will give this some consideration. >> Thank you. >> Thank you for coming. All right. At this time, do we have any
reports or presentations? She says none. So, let's move on. Um, we'll move on to administrator and community committee reports. Um, director finance. >> Thank you, Jason. Um, my items are on the agenda tonight, so I'm just going to pass it on to Bill.
>> Okay. All right. We'll move on then to principal reports. >> Good evening and thank you Jason. Um I'll highlight some of the items on our elementary report and we welcome your questions throughout or at the end.
You can uh you can look at um an updated summary of our of our letters training there. Um we've got prek pair professionals will complete by the end of the year and um still working on on phase 2 teachers.
uh Minnesota Reading Corps down uh 2/3 way to the bottom. Um applications for that are in progress and uh we're looking to to place for next year two two reading core tutors um working in grades K through three. Um something not
on the written report but I want to mention um our access testing for English learners open today. um having a little bit of a problem with the Wi-Fi and thank you Mike for for all that support on that. Um
I will head over to the back and um focus on on some of the the fun stuff there. Um I do want to direct your attention to the to the picture included. U Mrs. Pierce's class is um doing hearts across America and she's
getting um cards and postcards from throughout the country using contacts that she knows kids relatives and her goal is to get get a return letter card from every one of the 50 states. So, it's really fun to see that um to see
that growing. Um just today I took a picture early in the morning and there were a few cards on there. Heather said, "Hey, come on back." and it had grown um significantly throughout the day. So, just a lot of buy in from the kids and a lot of fun for everybody.
You can see some of the events we've had um at at Lakeside and Lincoln. Um I do want to to speak about um incoming kindergarten. So, we had an incoming kindergarten open house on January 30th. I I really want to thank Mr. Sanju and
Kim Rusher for for their work on that. We had about eight eight to 10 families come. Um the ones who did had a great time and uh looking forward to kindergarten roundup on March 5th. So currently we have 20 families registered
for next year. Um you know projection um since co the math you know isn't as accurate as it has been. Um typically we we could take the number of letters going out take twothirds of that and that would be our class. That no longer works. um based on the census you we
will have a class of around 80 in the low 80s perhaps. So we will see how accurate that is. Um Lincoln has conferences this week and Lakeside in a month. Um finally I'll conclude um we
want to give recognition to Lakeside support staff for the outstanding care and support they're giving our kids working in in um unfamiliar space. So they've done a great job. Are there any any questions Mahay or we can answer?
>> Phil, you always do such a great job mentioning the um the reading core and waiting to see if we get placement of some individuals and stuff for that. Um do we as a district
ever look at the need for some type of intervention for math because reading core is just strictly reading. Correct. I mean language arts and stuff. Do we ever look at any type of um something similar but in the capacity of math
support for remedial? It is it is um a discussion we have frequently. Um we know that that's an area of need for the district and you know that would that would come with with um if we were to do that you know
financial support. So we'll continue to have that. We do we do um embed math interventions as the resources we have allow us at this time, but that definitely is a need. >> Do do they do a math core? I've not heard of one, so I don't know that
answer, but >> I don't know if it's called math core, but I know that districts are, as an example, eary right now has submitted fourth grant. I don't know if they're using title dollars or what type of dollars they might be using if they need
to match a grant or if it's just purely and strictly a grant that's awarded with no match necessary. Um so districts are seeking out grants to provide support for remedial in the form of math as well
as >> reading like reading core math. There's not that. >> No, I don't I don't know that it's called that or anything. No, no, but it is it is a grant that they're seeking out and that others are seeking out that is for math only. And I think it could
be through the state that the grant is is coming from. I'm not sure if it's better state, but one or the other. One idea that's come up that perhaps in around a year we'll talk more about is the um the Absis grant that that Mr.
Boss is involved in. But that could be an opportunity for us to um to have additional additional support for for math as well. And you know it is um we do call it a grant. It it is a way to
access additional state aid. So any anything else on that report? >> Bill, can you expand on um it's a solution focused teams multi-tered system support for academics, behavior, and attendance and tier three interventions?
>> Yeah. So we have a a solution focused team at at each building site and we look at we look at kids who are in need of more intensive support, which would be a tier three intervention, something that's done outside of the classroom.
um interventions done weekly, progress monitor done weekly, and um the you know the goal is to get them back up to grade level. Um if if the interventions are not working um then we look at a possible assessment for special
education. It's a it's a a system that we've had in place now for um for for many years and um it's it's it's a system that's well well-rounded and embedded in what we do. And I I'll give you an example. Um we we have been
told by the cooperative that that we're the only district in the cooperative that can um qualify students for special education based on that response to intervention. um process and system. So, does that
help? >> Thank you. >> All right. Um I just asked Joy and I were speaking and I asked her to be here. She had a little bit going on in her building this week. So, if Casey has any questions, we'll have Matt has to give a report for us, right, Joy? No.
We'll move on to Miss Principal Voss. >> Good evening. Uh we are entering testing time. uh by the time we meet in a month, uh we'll be kind of in the window for those testing. So, I just wanted to let you guys as a board know where we're at with those windows. Uh access for ELLL
testing begins um we're actually in it already sort of January 26th and it ends on March 20th. Uh the MCAs for math and reading are both March 2nd through uh May 1st. Science is a little bit longer window like usual. Uh starts March 2nd but ends May 8th. And then at a local
level here, uh, our ACT is planned for our juniors on April 7th, which will be at our Leo City Center. Again, we did meet with all of our juniors today, as well as had information sent out to students and their parents via school reach. Um, our registration process is
complete as far as students signing up for the courses that they um, want to take next year and looking at numbers and where we are for sections. So right now, uh, the departments are putting together what that department grid looks like, uh, so that we can put together a
master grid for the 2627 school year. I want to just have a special thanks to Britney Schmidt and Whitney Peters. I know when when you get to registering that many kids, it is a large undertaking and and making sure that you check with them and making sure they have all of the courses that they need and have registered for the courses that
they need. Um, a lot goes into that and I'm very appreciative for Britney and Whitney and what they do with that. Um, prom is just around the corner. Uh, that is on April 25th. Again, our grand march will be held at GSL in the Black Gym.
The dinner and the dance will be at the Crow River Winery. And then, um, they'll be back here for after prom. Um, I want to do my obligatory annual thank you to Morgan Hanky and Emily Kerza for planning prom so that Mr. Sanju and I don't have to. And on behalf of all juniors and seniors that attend, I'm
sure they're thankful for Mrs. Hanky and Mrs. Kerza as well. Um, and I would also like to thank our afterprom parents. Um, I think that's something that goes unnoticed many times is how much work the parents of our juniors put in in planning these activities and the volunteer hours that it takes. So, thank
you to all those individuals to make that night uh a possibility for our students. And then lastly, under acknowledgements, I'm not going to read the whole thing, but last Wednesday we had in-house solo and ensemble competition for our band. Um, if you are
not aware of the GSL band, we are very, very good and Mr. Gibson um, has done a lot in the years that he's been here. Uh, we had 29 entrance into our solo and ensemble competition last Wednesday. 18 were solos and 11 were ensembles. Of
those 29, 26 of them earned a superior rating, which is the highest rating that you can receive. Um, the other three received excellent, which is just below that. Um, and then two uh, best in sight honors. One goes to T and Mueller for her Euphonium solo and then concert clarinet ensemble also earned best in
sight for their ensemble performance. So congratulations to our band members and then Mr. Gibson as well because they are doing a great job here for GSO. Any questions for me? Matt, is the city of Gleno charging for
the use of the city center or do we have a partnership or how does that work with regard to the April 7th ACT testing there? >> That's a great question. Um Britney Schmidt has written a grant and I I'll be honest with you, I don't know where it's through, but we've gotten it the
last couple of years um specific to our counseling department. Um it's not a huge grant. I think it's a couple hundred dollars and the Gleno City Center has always worked with what our grant has been and charged that or below. So, I know there's a set price for what it costs, but essentially with
the grant money and then working with them, it costs us as a district nothing to be there. >> And we use the ballroom area for the testing. >> Yes, correct. That's the area that we use. >> And we we've it's changed, you know, in the eight years I've been here. We've done it in house. We've done it at St.
Pas. It just seems to work best when we're at the city center. There's less distractions. Um, our kids usually drive directly there. Otherwise, we have a bus that will bring them there as well. Um, and it Britney and working with her and she's the one that administers it, she said that this has been the best
environment for our students and I want to do what provides them the best opportunity to score high. >> You you answered one of the questions that I was just going to ask which is how do how do they get there? Is there any liability having them drive themselves there versus getting here to
school and then having everybody transported there? >> We make it known to parents that, hey, if you're not okay with this, let us know. We have transportation available. Um, for us, those students are marked out for the whole day because they're testing. They don't if they don't ride,
physically ride a transportation with us. We mark them as excused testing for that day. they just go directly to there and then they leave directly from there and they're done for the day. They're usually done testing about 1:30. So, you know, in the in the world of liability, it seems like there's liability no
matter what. Um, but I think this is what we've done for anytime we've been off site since I've been here for the ACT, which I think has been five of the eight years. This is what we've done with it. We might just want to check on that as a district just to be proactive and be on
the safe side since it's a school function event that is offsite and we're asking them to get get there or I mean we're providing the transportation >> and so just in case if they are opting
not to which is their choice to do so that if there needs to be a waiver or something like that that that might be something necessary or I will look into that. Thank you, Jamie D. Thanks. >> All right. Anything else for Mr. Fox?
>> All right. We'll move on to superintendent report. >> Thank you. Uh good evening everybody. Uh once again, I don't have any information on the regional meeting that I talked to you about Southwest. I'll let you know. I know there's another meeting here in the distant future or the near future
about those buildings, but not one where the form's coming. So, I'll let you guys know when that actually takes place. Uh you guys do have some stuff on your uh tables from MSBA to take a look at some training opportunities. So, if you have any questions on that, let me know. Um
last Wednesday, we had meet and confer. Uh we had a a good discussion on the calendar and the calendar that the committee came up with will be in front of you today. But we also talked a little bit about PSO and then also some room assignment stuff that uh briefly at the uh uh in the Lincoln school about
those types of things. So I had a really good meet and confer meeting and and want to thank everybody for attending that. Um and then lastly, you know, we did have a a situation um at Lakeside as you guys are well aware that we we had a a flood. I want to start off by first
say saying thank you to Trisha wearing her hat as a Silver Lake fire uh fighter that uh I think she was the first person on site um and you know had this this information about 1:30 I think is when we showed up or when people showed up um
to kind of help and um part of the the plan that we have and again we can talk for for several minutes on this but part of the uh the situation of being able to say this could have been a lot worse. Um was was brought to our attention because
of the fast action of our fire uh fighters and their help in the city of Silverlake and their help. Um, so also want to recognize John Templan for his quick uh work on getting ServeP Pro up there to start cleaning and because of that process and because of the the the
I don't know how many different details that you had to deal with and work through um we are going to be able to have our students back on the 17th um and then be able to to do that. We met today uh again with uh the people that
are helping us out up out there and we have every reason to believe that everything is going the the way it's supposed to. The building is basically dry at this particular point. They're taking out all the fans and the heaters and doing those types of things. Um it
has been tested. It is clean. Um it is safe and so um we're planning on having our staff back there on the 13th. um we'll still go through distance learning uh throughout that day, but they'll be able to come back on that day to get themselves ready, get their rooms ready.
Um SP Pro is going through there and and kind of hopefully getting the rooms back to um where they they were when they first found them. And um uh and they'll get everything ready. And like I said before, um we'll be ready for our
students to be back on the on the 17th. Um, going back to some thank yous. Uh, I know I'm going to miss people, but um, thank you to Joy for her leadership. She's been doing a wonderful job of of of of guiding and and helping and and making sure that people are aware with
all the different things that we have. Obviously want to say thank you to our staff. Our staff has been amazing with with pivoting and having this issue and and dealing with it. Um, and then I want to say thank you to the families for their flexibility. you know, we've provided child care and and that's been
helpful for a lot of families, but we also said at the same time, don't everybody send their kid to childare because we don't have the space for it. And so, um, they they've they've made it work and we're making it work out of out of situation and um, we're going to be
we're going to be ready for for the students here come come Tuesday. I just wanted to I was up there Monday morning um just to see the disaster I guess you want to say it or what was going on and walked around there talked to John for a while. I talked to the Ray
I think the owner of Surf Pro Y >> was there that day and and then I was sat in on the meeting and I mean the group at Lakeside was just awesome. They were so positive. They were got the can do attitude and it was just really good to see. Joy had a great plan for
everybody and they seem to be working it out. So, just want to say thank you to everybody that was >> The other big thing that is happening is unfortunately the gym floor has to be replaced and so they basically took that out and the reason why they took it out so fast was because they get all the
water and get everything dry so that the environment and the building is safe for students to be able to uh go there. Unfortunately, that process is going to take about seven, eight weeks. And so, another thank you to the city of Silver Lake because we're working out a plan to
have our FID at the City Lake City Silver Lake Auditorium and they've been great in terms of working with us of of being able to um have that space available, making sure that it's clean, making sure that it's ready for our students. Um Dan Juanis and and 4.0, we're going to be working out so that we
have a bus that's basically getting those kids there. So those are those are happening because you know when you don't have the gym there's not a lot of spot there's not any space for for fet and so we we've got that space which is only a couple of blocks away and and we're going to make it work for the the
seven weeks that uh it's going to take to get the gym floor put in. >> With us using a different gym space does the state have to come in and expect inspected or is there how does that work? >> I don't know that answer. And from a
liability standpoint, how does that also work with if something were to happen on that? >> Right. Um, our insurance will cover that. Um, and in terms of the insurance from the city of Silverlake, they have their insurance that are covering that building as well.
>> Do we have someone we can check with through the state to ensure we can >> I can call the state. I'm not sure who I'd call, but I can certainly go ahead and check into that to make sure that we're covered. >> Would they have >> Well, the first call I have is, you know, our insurance company, which um
you know, he'll be able to guide me and say, you know, are we covered and and you know, are we safe there? And um >> we we are covered. So, >> we have four buckets. We have four buckets of insurance. And this is going to be the extra. >> So, all for renting it. Um, anything
happens, it's going to be on us because we're the ones that are using it. Um, but the adjuster said any of the costs to go with it is covered underneath the policy. But I can check with him. I don't think we the gym, it's considered a gym. I mean, there's a basketball and everything. And it's almost bigger than
the Silver Lake gym. So, if they look at if it has to be a certain space for how many kids, we're going to be fine there. >> Yeah. I just wanted to make sure we weren't running into anything we didn't think of basically. >> Can we just back up a moment too and
just kind of explain to the public as they're tuning in um what happened um as far as the extent? I mean, I think that there's information that is um being wondered about and being filled in and
so let's make sure that we're filling it in accurately with what's going on. And like >> when we're speaking of the Lakeside building and talking about like it being a disaster, it's a mess. We're tearing up the gym floor. How much of the building was impacted? What type of
impact? Let's back up just a little bit and educate everybody with facts about what's going on up there. >> So, it was a pipe that led to the water softener and the O-ring up on the pipe broke. And so then that spilled and that
was located in the custodial room. And so when that water came going out and we think what 5:30 somewhere right around there on Saturday early evening afternoon um that that water came flowing out at a
pretty rapid rate. Um it eventually you know spilled into the floor and then it went down the stairs but then you know it's spilling into both places. It filled up the boiler room and that's how it triggered the fire alarm. The rest of
it was coming out and it basically got to the middle portion of Lakeside, the north portion and the south area of Lakeside were not affected by it. And so we're fortunate from that standpoint because if it didn't trigger that fire
alarm, that's where you go back into um having it be worse because it could have kept on going. uh building checks happened earlier that day, so of course you missed it. Um and uh it just was spilling water at a at a pretty alarming
rate and and all that kind of just went into the middle portion of the school. Um and so that's kind of how that was discovered and and it like I said, it triggered the the fire alarm and I think Trisha could speak like thought it was a
fire. Um, and but it wasn't, of course, it was it was water and then that their action of of getting up a a a pump truck to get it out of there and then calling Surro and then going through that type of thing. So, that's ultimately how that
happened. I don't know how it broke. It it just broke. Um, >> yeah. And it and it just it just did. It was unfortunate. unfortunate with the timing um because of the fact that it was the weekend
when we got there on on uh Sunday, you know, when we first got that information, we we thought from ServePro that they were going to get this thing done in a couple of days. Um and so when we acted, we when we first gave information to families, um we were under the information that things are
going to be taken care of here in the next couple of days. And we learned more after our meeting on Tuesday morning with the environmentalist and talking about how you need to have x amount of dry time which then led to um the plan
of of of e-learning for the rest of the that week and then into this week. Um, and then when you start looking into all of the um, you know, the the move time and all the different logistics that came around with it, um, we came up with
this plan and this plan seemed to be the best under a situation that wasn't the greatest. >> What time was the fire alarm triggered? >> Roughly 1:30. >> 1:30 a.m. So the the breakage we think happened at 5:30 p.m., right? Because
when you go into cameras, that's when you kind of start seeing some of the water come out of the door of the >> Yeah. >> Because there there's not a camera right on the thing. >> We also get a report from people services that is contracted by the city
for the water and so you can see what our usage was and how much water we used um which will help with our water bill. So I can um turn that into insurance as well. >> And how many classrooms roughly? I mean, you kind of mentioned we, you know,
north wing, south wing, so forth, but I mean, the gym is obviously a classroom, but like the elementary classroom five or so, but then there's office space with some of our specials. Um, the office itself, um, counseling office,
nurses office, uh, gymnasium, seven, eight classrooms maybe. >> I think I think it was a total of 20 rooms itself, >> but many of those some of them were offices. Correct. >> Yeah. >> 20 spaces.
>> Probably 10 of them between special ed and your actual third fourth grade classes were effective. I would say about half of them. >> And what was also interesting as you go up the hall to the north as the water went and again it was timing, right? They they got in there
and got that. But there's a there's just a slight in increase in the in the uh uh hallway which helped >> I don't know what we were doing went up. >> No, you wouldn't you wouldn't know unless water on it the way it did and it
ultimately saved a few classrooms just because of you know if it would have been tilted the other way it could have been a lot worse. But >> can they say in the carpeting in those rooms >> at this point in time that the answer is yes. Again, they've all been tested, they've all been cleaned, they've been
sterilized, and they've been disinfected. Um, and the only thing that potentially could happen is some of the adhesive. So that if that doesn't stay, there is a process that we're going through with insurance that they would be replaced, but they're going to be
replaced. If that happens, they would be replaced this summer. So reality is is we probably are going to be giving you guys updates for the next several months. Um because there's going to be a lot of work that's still going to be taking place in the building. Um but in terms of being able to operate it as a
school, we're going to be able to to do that here next week. And it is safe. Again, I'm going to emphasize that again. It is safe. It has been tested. It has been cleaned. And we're ready for our kids on Tuesday. >> All work will be done this summer. So we're able to keep everything the way it
is. There's no trip hazards with carpets or anything. The carpets that are lifting are just like in the corners. So, we can put things over those areas so the kids don't go to it. But all work except for some drywall that they had to cut out that we're just going to do a temporary fix right now. But all work
can wait until this summer so that way we're not disrupting the classrooms. I would really push insurance to replace those carpets because no insurance manu or no carpet manufacturer has been a warranty carpet that's been underwater. >> We've we've been working and our
adjuster has been great to be worked with. Yes. >> And and um those are high probability so to speak. >> Yes. Very high. >> Y that's going to happen. So >> I think discussions too about what type of flooring to replace it with. I mean,
that's a kind that's an opportunity to talk about if you want to go with uh vinyl flooring and stuff like that because a lot of >> that would be a district cost now if it's more. So, it's >> if it was more, but there would still be a coverage by insurance to replace a
dollar amount toward carpeting. But if we chose not to do carpeting and we choose to do flooring of of lenolium or whatever, the difference would be our expenditure as a district. the insurance still would be putting some money toward
a replacement of some type of flooring. So my point just being that it's an opportunity to include Dasher in a discussion as to what type of flooring might be helpful to them as far as cleaning and just ultimate surface in a
school setting. Um, and also just wear and tear of carpeting and carpet replacements as we've got on multiple lists and we've got a cycle of carpet replacements throughout the district. Lenolium and some of those floorings might last longer and this might be an
opportunity to have a discussion like that. If we have cold weather and we have to have indoor recess, have we thought about are we going to try and use the gym at that time or are we just going to have projects in the class? >> Yeah, it' be in the in the classrooms.
>> Hopefully it stays warm enough to have outdoor recess >> for the most part. Yeah. You know, those type of things will have to to work, but we won't be able to use the facility until um probably right after our Easter break. >> It's a mushroom over there large enough to do anything with. While it's not a
lunchroom, >> you could uh but then it's a lunch room for a good hunk of the day. So, and set up and doing that kind of stuff, which is again why we went over to the Silver Lake Auditorium. Um you could have some classes that are up on the stage, you
know, you could potentially have some outside stuff depending on weather. So, um I'm sure Chad will will get creative in in those aspects of of planning those lessons. Um, we're working on a plan to make sure he gets his equipment over there and and do the things that are
going to be in that space. Um, and we're going to make the best out of it. >> All right. Any other questions for on that subject? >> And again, like I said, we we'll we'll keep you updated as as it goes on. >> All right. We'll move on to committee
reports. Are there any committee reports at this time? We did have a uh facilities committee report. Part of that agenda or part of that will be on the agenda as a discussion slash um
possible item I guess. And then we did talk about some of the HVAC options that are coming up. Are you going to discuss them at all or we're not really at that point yet? I'm I'm waiting to get that option two cost so that way we have >> full dollar amount.
>> Full dollar. Okay. Y >> Okay. Thanks. >> All right. Any other committee reports? All right. Move on to approve the consent agenda. Do I have a a motion? So >> move a motion by Lisa. Do I have a
second? Second. >> Second by Kayla to approve the consent agenda. Any comments or questions? If none uh all in favor please indicate by saying I >> post same sign. Motion carries. All
right. Item A. Item A under old business uh board predom action item. The school board's current approved predium rates are as follows. The only one we're looking at changing here is item D. Um, and I
believe Trisha and Jacqueline worked on this additional pay for committee and negotiation meetings for over 3 hours worked beyond the first 3 hours. So basically beyond 3 hours it would be $100. Is that what we're saying? And then if it goes for 6 hours it' be
another 100. Is that what we're saying or what is this? >> So the first three first three hours is your 50 or 35. >> Okay. Okay. any any meetings over three hours
is an additional $100 beyond every 3 hours. >> So go if it goes 9 hours it would be $250 or $235. Your first three hours is 35 and for every 3 hours after that is an additional $100. >> Okay.
>> Any other discussion or comments on that? So another way of saying it or or documenting it is for item C the per negotiations meeting is anything under three under three hours it's f it's $50
and then any additional increments of three hours would be $100 each. Just another way of stating it maybe that's more clear >> just for committee and negotiations. Correct. For item D is
>> first three hours would remain the same. It' be either 35 or 50 and then if it goes to six there would be another 100. It would go to nine. It would be another 100. Am I correct? >> Yep. >> All right. I hope you don't have more
than 9 hour. Correct. >> Yeah, >> I know we went through one that is correct. >> That's rare. >> Otherwise, the everything else remain the same. $2,600 per year as a predium.
Uh $50 per committee and then or $35 per committee and $50 per negotiations. And then item D is red. Uh, do I have a motion? >> So move. >> Motion by Kaylin. I have a second. >> I'll second.
>> Second by Alicia to approve PDM rates for 2026 at the above said I guess I don't know why it's stated >> as above stated. >> So we say that it's rare to go like 9 hours and so forth. And and obviously
what was unique about this was a mediation session. We haven't had many of those. But when a mediation session does take place, is there such a thing as typical? I mean, is a mediation session typically a day?
>> I mean, yeah. Typically, it takes a little bit longer and it would be under the umbrella of a negotiations. >> We've been lucky by talking to other school districts, there's three, four rounds of mediation sometimes. >> Oh, yeah. Absolutely. So we haven't
experienced it but it it could happen for sure. >> We did have some longer uh for the teachers. We had a few over six hours but >> for the most part it's been really good. >> Yeah. Otherwise it's been fairly good. So hopefully this will be on a rare
occasion. All right. I have a motion by Kayla, second by Alicia to set the predium rates at 42026 at the above stated levels. All in favor, please indicate by saying I. >> I post same sign. Motion carries.
All right, we move on to item B, donations information only. The following donations were accepted uh with appreciation. Again, just a nice uh Panther Boosters Club, Crover Snow Pros, Norbert Fire Department, Silver Lake Civic Association donating to a large uh
large portion or large groups in our area. So, thank you to them. Item C, agricultural land lease action item. Director of Finance Zech has prepared a two-year lease uh of the 30 acres of acro land located north of the
high school with Stewie Farms LLC. The lease for the 26 and 27 uh years will be $180 per acre. Superintendent Sanju recommends approval of the Acro land lease. Do I have a motion? >> Motion by John. Do I have a second?
>> Second. >> Second by Randy. Any comments or questions? Typically we talk about this at a finance committee meeting. We haven't had the discussion about this. But I guess my question at that committee meeting or now would be
when we set the per acre rate, we typically do that to make sure that our coverage is or or that the amount that we're asking for is covering our taxes on that property that we own. I'm assuming that with this dollar amount
that we're asking per acre, it's not an increase or a decrease. It's an it's continuing as it was. >> So, as of last year, we increased it last year per acre. I talked to John Lumpy about this. >> Um because that's what I was told to do. I guess I didn't know it was right
outside 5 minutes. That's my fault. Um but yes, so last year we or two years ago, we had increased it to the 180 acres. And so when I got the um land taxes part on it, it does cover this. >> Okay. >> Yep. >> Cuz I think at that point, you're right,
we did increase it. We had that discussion at the finance meeting at that point to increase it so that we did have that coverage of what our taxes are so that we're not obviously losing money and so forth, but it's not to go and make big buco loads of money either.
it's it's a fair rate so that um and and they've Stewie Farms have been great to work with as well. So, um it's never been an issue or a concern with having them as a partner in this, but just making sure that our taxes are covered. >> Do we know what our taxes are on that
portion? >> Yep. I don't have it on me. Oh, yeah. I get it every year. >> Can we get that information? >> All right. I have a motion by John second by Randy uh to lease the 30 acres of agricultural land located north of the high high school with Stewie Farms
LLC for two years at $180 per acre. Um all in favor please indicate by saying I >> I post same sign. Motion carries. Item C, approve replacement of auditorium seating. discussion possible action items based on the results of the
replacement of the auditorium seating bids superintendent Sanju and director of finance zichek it is the recommendation to accept the bid from H2 is it one or I H2I >> H2I >> H2I group for $227,220 uh since this is a discussion possible
action I won't ask for a motion at this time so we'll get some more information on this >> so yes we did have a facilities meeting um to talk about the three bids that we did receive. Um when going through the bids, actually there was three bids, one
from serious seating, HGI group and um Department of Corrections OEI. So when um we went through the bids, we kind of checked it off what was written in the RFP. Um I provided um
kind of a little sheet of the write up of the proposals um going with H2I group with the 607 chairs at a bit of 227,000. Um we did discuss also um about changing the chairs to be at
586 chairs which would be 219,359 but we didn't request that. Um, in the RFP, we just made sure everybody had the 607. Um, with the 586 chairs, it just gives that you that little more leg room. We do lose 21 chairs. Um, but it
just gives that little bit more space. >> This includes like desk too, like a 100 desk or so. >> Yes, this will include 100 desks. Um, those are not said to be where they are. That was a later discussion to have later on to see where we all wanted them.
I guess I'm having a hard time understanding. This isn't the lowest bid. It's not the highest bid, but when you look at the recap, I don't have access to all of the the um RFPs that you received back.
But it's pretty clear that the bids are apples to oranges. And another thing that concerns me is when we went to Steven Seminary, we used a proposal from H21, which is the company we're recommending. Clearly, H21 had more
information because in the recommendations, it's stating um they were the only ones who included a dumpster and patching of the floor costs. >> Yep. Which was written in the RFP. So, I pulled the RFP and when you read the
RFP, it says, and this is per what was in the paper. Um, it says requesting sealed bids for the replacement of 607 auditorium chairs. The scope of the project includes the replacement of the seats, demo, but it doesn't clarify what demo
means, removal of the old seats, dumpster costs, new materials, including seats, and 100 tablet arm riding surfaces, installation, and freight. The problem is is I work in the construction industry and when you pull RFPs for
other auditoriums, we have a lot of holes in ours that don't list all the work that's included, which leads to change authorizations. We state and we ask the people if change authorizations would be coming, but no
company is going to outright say yes, there's going to be a change order because you don't know that until you get into the work. So, so what was posted in the paper? Um, it says to request the full RFP for me,
>> which these three companies did request the four full RFP. I'm not seeing that. It says to request a tour of the auditorium in the project outline. Is that what you're referencing? I'm guessing that's what it is. Because typically you also have a
drawing and a specification which is your legal document which also ties any sort of change authorization to those things. We don't have those documents. And then you typically have a pre-bid walk through which everyone's invited to. >> You don't have to have
>> it's not mandatory but you but as you stated we would like you to come see it. And when we're comparing we're saying we don't want to go with these other people because they didn't come here. So, what I'm struggling to understand is to me it looks like either a we have a relationship with H2I whether it's you
or Chris and we and we we gave them the RFP where it doesn't look like these other companies and it's a little concerning when there's 15 different companies in Minnesota that why did they bid it? So, it says to arrange a tour of the auditorium space
or to request a request for proposal specification sheet, contact me. And all the companies that I sent out in the email, which was 11 companies, requested the full RFP. The three people that gave the bids also requested the RFP. So, they all had the same information.
>> And so, when we emailed these companies, what did that include? >> The it included the scope and the full RFP. >> Okay. And so we didn't follow up to see why nobody else fit it except for three out of 15.
>> They don't want to put a bid in. >> Excuse me. >> What was that? >> I mean, why would we chase a company down for interest? >> To me, >> why would we waste more time and go chase another company? >> I understand that. But to me, this RFP is very vague.
>> That and and you don't post RFPs in the newspaper. >> Yes, you do. It's state statute. Well, you can, but that is not >> state statute for school districts. Actually, let me see. >> State statute is that you have to post it in two public facing places.
>> Is that the school districts? >> What's that? >> Is that the school districts? So, the state statute for school districts, Minnesota state statute 123b.52 states over $175,000
formal sealed bids solitated by public notice. Two weeks published notice an official newspaper is required for large contracts. If you read, you typically have to post it in two places. Most companies are not
going to a newspaper to bid something. Then how did the one company that I've for the company name? >> Well, per per your email, you're saying it's because of construct connect, which is >> No, they're just another one that reached out was. So all of them that
companies that were listed reached out plus this connect company, >> which you told me you emailed them. So I guess >> I didn't email nobody. They all contacted me by email and I sent them the RFP. >> Okay. because that's what they requested.
>> Okay. Well, looking at this, we don't have apples to apples quotes. You also stated in your email that we specified a specific chair. Again, maybe it's in the RFP that you have, but that was never provided to me. The entire RFP that you're saying is right there. >> You never requested it.
>> Well, I would love to see it and how how we list out what chair we wanted. Maybe you know quicker than I can find it. Did a couple of the bids not uh go with that chair specific? >> Only one company did. The other two
companies did not. I believe I have the RFPs right here >> because we wanted a certain height or whatever. >> A certain height and they still gave us a bid a manufacturer and they still gave us a bid on a chair that would be similar to it. >> So it wasn't like we were cutting out
manufacturers. We were still accepting them. >> Yeah. Right. That's not >> This isn't an RFP. Yeah. This is like a specifies everything that we want
>> when we're putting this in a paper. when when we're placing it where we need to one of two places or one or two times, we're putting it in our official paper of the Cloud County Chronicle. Correct. >> That's And that's our official newspaper.
>> That's our official newspaper because Did you state that that's the only place we posted it or did we post it any place else? >> No, that is the only place that's where we've ever only placed them. >> Yeah. So, I guess my wonderment or my concern is just the circulation numbers
of our Mloud County Chronicle. Um, and if that's perhaps what also limited the amount of interest. Um, >> but the thing is is if we're printing a Mloud County newspaper and I have people from Florida, Virginia, Massachusetts, how are they realizing?
>> I Yeah, I'm not I'm not >> because Construct Connect is an organization. It's a website where you can post every single job that's going on in Minnesota. There's two major websites. All the documents go on there. You can upload them. So, more than
likely, you said construct connect reached out to you, right? Yep. >> I went to go on there, could not find the Glen Cole Silver Lake Auditorium on there, but that is where all if if we had a construction manager on board that knew how to formally write RFPs, that's
exactly what they they would do. GC's, they use that website. They'll blast it out to all of their contacts. We're doing the bare minimum by putting it in the newspaper. Other schools don't even post their minutes in the in newspapers anymore. They use two sources. It does
not have to be a newspaper. I can give you specific schools that say we don't use a newspaper. So, >> statue is so hard and like this is what I accurate, Trisha. I believe that the state statute says the newspaper is one source that can be used. It's not that
it has to be posted in a local newspaper. What if they don't have a local newspaper? >> That's why we have one. So we have that place to post our official announcements and that >> that is from typically if you don't have a a local newspaper you use the star in
the state of Minnesota or your website. What if you have to post if you have to legally publish something? The Star Tribune is the fallback >> if you or other schools like >> I don't know what other schools are doing. I'm just speaking from a legal aspect. If you don't have a local
newspaper that you can use for a legal newspaper, the Minnesota the Star Tribune is your or typically for instance like our meeting minutes other schools they post that on their use their Facebook page. Um, ours for this year, I don't know if anyone knows this,
but they're not currently on the website. I'm not sure why. >> For 2026, >> we only have one meeting, right? >> Which wouldn't be posted until after this meeting. >> We have We have to approve. >> Okay. >> Our meeting time isn't on the website
anymore. >> What constitutes a local newspaper? >> That's a loaded question. So there's many different local newspapers, but there has to be specific requirements to meet the legal local news or like a
legal um newspaper. So like all of like when there were like the Gleno Enterprise and things like that, um those often don't meet meet the requirement to be a legal newspaper. I'd have to look up again the statute that lists the requirements of what qualifies
a newspaper to be elite. >> And I'm not Yeah, I appreciate I appreciate what you what you Yeah, I appreciate what you you know or or what you think you do. Um and I'm not questioning that at all. I'm just asking
the question of what constitutes a little one because you're absolutely right. We used to have the Enterprise. We used to have the Mloud County Chronicle and they used to be within our district. We have the Mloud County Chronicle as our paper that we're using,
but it's no longer even headquartered in our district. >> No. And it doesn't have to be >> and that's why I'm asking because >> it's within the county. Um, so like for that county for it to be a legal newspaper for like that county and things like that. There's it has to meet
so many like circulation. There's different it would like I said I have >> and I don't mean to put you on the spot as mean to be the expert or anything like that. >> I don't remember all the actual >> it makes me wonder things and then I kind of go wondering as well like
Hutchinson school district is in the same situation I'm assuming because I don't think that they have a local paper anymore as far as a Hutchinson leader in existence. I don't know if the station is is still in existence or not. So then it makes me wonder what Hutchinson
School District is using for their local paper if they're using the Chronicle or if they're doing the Star Tribune or their website or something else. So it makes me wonder I think it would behoove us to see what some others are doing just to see what some other options are.
Um beyond this discussion which is a great one. I don't want to change the the subject matter. I have concerns about the uh cost of replacement of the auditorium seating and the um just as a
list of priorities in general. I I I think as we're trying to put Lakeside back together again and I know that insurance will be covering certain things. I know that there's going to be some decisions that are going to be needing to be made in putting Lakeside
back together again. And I know that there's going to be insurance dollars that will do some coverage of some of those expenditures. I think as we're looking at some of those decisions that are unknown right now at this time, I think that some of those types of things
might be more of a priority then auditorium seating. Um, as an example, I don't know this might be a good time to discuss as a board too the question that came up about the bleachers in the gym at Silver Lake. um we as a as a
facilities and operating committee haven't had a chance to discuss it but the information was shared and thank you Trisha for sharing that because and and I like I said I don't know if that's a discussion we want to include in this it's it's a separate item but I guess
the reason that I bring it up is it's another thing another option it's another expenditure potential expenditure that has been sort of on our list, but it was
not a high priority. But now with the situation up at Lakeside, maybe that item has elevated to a higher priority. And I guess what I'm talking about is with the flooring needing to be replaced up at Lakeside at the gym,
they have to remove the bleachers in order to do that. in order to replace the flooring. And insurance will pay to have that removed so we can do the flooring. And correct me if I'm wrong if I'm missing anything. And if you guys want to tell the story,
you can. They removed the bleachers so that we can do the flooring. They also pay for putting the bleachers back. But on our priority on our list of potential projects, we had talked about
replacement of those bleachers once upon a time and it's on the list. It isn't it hasn't been a high priority. That's why I guess it hasn't happened. It's expensive. another reason why it hasn't happened, but it's one of those things
that we put on our 10-year plan with insurance paying for the removal and the reinstall. Is this a time the district is faced with a decision, a question, is this the time that we have them insurance remove the
bleachers and we install new ones? And you know, like I said, that's just the reason that I bring it up because maybe that brings it up on the priority list. Maybe it doesn't. It's a good discussion to be had because now would
be a time to do it with some potential savings because insurance would be doing some coverage. But the discussion then too is how often are those bleachers used? you know, there's there's two sides of the bleacher or two sides of
the gym. Do we do it on one? Do we do it on both? Do we do it on none? You know, those are all questions that we are now being faced with, being posed to. and that those dollars and those expenditures that we would be making if
we so choose to go that route with that is in a sense competing with this and a whole list of other things that are on the list and that aren't even on the list yet. So that's why I'm having a difficult time with auditorium seating because I just
don't think that this one rises to the level of a priority when there's so many other things on the list already and more things to come. The dollars that we have in the long-term maintenance uh funding
roll over. So it's not a hurry of we need to spend these dollars or lose them. It's not use or lose. Whatever amount that we do not spend in a given fiscal year rolls over. We have typically always rolled over some
dollars and cents, we we we've shared here at the board many different projects and stuff and bidding them out, getting them done during the summer, getting them done during breaks, getting them done when it doesn't impact the classrooms and the school with the students and the staff. Um,
so I'll just pause there. I I just there's a lot of thinking to do. Um and one final pin that I'll put in it is the dollars and cents that we get for the
long-term maintenance is somewhat based upon enrollment part of the funding of it. Right. And with that being said, we always have to be and we always have been as a board very aware of our dollars that we have
coming in and our expenditures going out and the decisions that we make to the best of our abilities to get our bang for our dollars. And with enrollment um dropping, those dollars for long-term maintenance will also be dropping. So
we'd have to really really even get more hyperfocused on the expenditures coming out of that fund as well as any other fund within the whole budget. That's my final pin. Thank you.
When we talk about priorities, I've been on the facilities committee since I've been on people work and the list is long. Always is. And there's we got a couple pages of what's on the list. And you can ask anybody in this room what
their priority is. You can talk to the basketball coach. You can talk to Mr. Foss. He's probably got different priorities. Priorities are everybody's got a different one. Um but one of the biggest priorities that I've seen in my I don't I'll just date myself 18 years I've been on the board. Um is we always
have to do something. We have to be always going forward and checking off the boxes. Um, this one has been on the list for about 5 years. Uh, replacing the seating in there. It's been just earmarked for some dollars and we haven't acted on it. We had Miss Sander
went and approached Steven Seminary. They're donating $150,000 to this project. So, our cost is going to be about $77,000. I don't see why we wouldn't do this. I I mean, it's it's been on the list
forever. The seats are from 195069, excuse me. Um, they were reupholstered once, but we Trisha did look at reupholstering them. I think the bid came back at like 115,000 and that wasn't even taking them apart. >> Correct. That was just the reupholstery.
That wasn't um taking them apart, the freight or anything. Right. >> So, that would have been the more cost. >> In about 2 years, we have to replace the curtains in there. Um, we have to continue do things and check them off the list because more is going to get added. I know more is going to get at it with Lakeside, but I think we have
$77,000 to replace this. We're going to be getting a new curtain in there in a couple years because of I believe fire retardency is is dated out on that curtain in there. So, we have to replace it. That's going to be what about we don't know yet, but 40,000 maybe. >> No, the curtain is 30,000. So, that's
kind of like marked different on there. >> Okay. >> With not including within this budget. So, we already had that included different. Um what we have included was the half the 150,000 so about 300,000 cuz that would be the seedings which we
had to do for bids and then um new carpet, concrete and any electrical work. Um another thing that was brought up at the facilities was the auditorium dressing rooms which actually have been started already. Um, so Dean um has talked to Kevin Lamoth and he's actually
going to be building um all of the counters and bases and stuff and he's also talked to the boosters clubs club and it sounds like they're going to kind of do what Steven Seminary did and would kind of do a 5050 where we're looking at
the cost of the district between5 and $10,000. we're thinking um but it's just going to be mostly painting, redoing the floor, maybe some little lighting and adding that type of stuff um and new sink work. But yes, we had started
looking at all the pricing on on that as well. >> And you said the cost for the dressing rooms is going to be roughly you said >> do you roughly figure 20,000 um but then we started cutting back things like Kevin Lamont is going to be building you know um the boxes. So, it's just going
to be the materials mostly paid for instead of the materials and labor work. Um, so the cost it looks like it's starting to go down in thing in areas. Um, so I that's why I'm thinking it would cost the district uh if the boosters would do the 50/50 help out. It
would be about 5,000 to 10,000 >> cuz we had that on the list as an item, but we never assigned a dollar amount to it because we had pursued that. We didn't know. So, that's an item that was on the list that >> um is not with a dollar amount attached.
>> Correct. >> The the curtain that you're mentioning, Jason, has been on the list for longer than the seats have been on and cheaper than the seats, and we still never did the curtain. We we kept kind of putting it off, putting it off because other
priorities and other things came that were even more expensive than the curtain cost. But you're right, that current cost now at 30,000 is at its limit. And and the cost, the reason that the cost is what it is for that is
because it has to be fire retardant. You know, it's not just fabric and a curtain. It's it's an expenditure to that. But that's been on the list, the curtain, much longer than the seats at a cheaper cost. And we still never pulled the plug on that either. So,
>> well, it was because it it would uh it got another year left. We're now >> we kind of Yeah, they kind of just kept passing inspection. Passing inspection kind of >> kind of like the circuit board or not the circuit board, but kind of like the oldfashioned fuse box and
>> stuff like that. >> We're at the point where it's >> until all of a sudden you have a fire or the fire marshall says you have to do this. >> That kind of pushing the envelope for us. So the total project cost is actually
275 or 274095 is what was proposed to Steven Seminary and then an additional 30,000 for the curtain. So for the 607 well adult with
the beriatric seating which I don't think we're going to go through with um so without the beriatric seating for 607 seats for the seating the replacement of carpet repair update for concrete floors and electrical work which I did the high
estimate of 5,000 is 267,945. Um, if we don't go through with the 586 seats without the beriatric seating, it's 260,84 seats. That is not including the $30,000 for the stage curtain. >> And beriatric seating is just double
seating in a sense. It's a it's a double seat, >> correct? >> Is what that means. >> It's the whip is a little bit bigger than the normal seat. So none none of this expenditure none of this none of this bid includes
um the dividers in the auditorium. Is that right? >> That is correct. >> And so another thing that that has come to our attention on the facilities committee and I don't think we had it on the list of priorities. >> Correct. >> And we we didn't have it on there and we
don't know the cost of that yet. >> Yes. The cost is roughly 230,000. And is that for garage door ones now or >> No, the garage door ones he doesn't think we'll be able to just because on how wide and tall they are, but he was
going to look um the 230 includes kind of the door labor, everything. Um >> when we were going through this in the auditorium, you know, this placement and everything, um unfortunately the lakeside thing happened and I needed to give my attention a little bit more
there. So I just asked him to just keep looking at he only had reached out to one company. So I said, "Can you please reach out to other companies, see what they have and stuff and so he was going to work on that in these last couple of weeks um just to see if he can give us more data on um other areas that do this
and look into kind of like that garage door thing." >> Okay. And and so what we're talking about just to bring everybody up to speed, the upper and the upper wings of the auditorium have dividers, curtains, doors, call them what you want, but they divide off the upper sections of the
auditorium. And those are as malfunctioning or not functioning the way I should state it. Does it work at all or >> they work fine? It's just they're really old. They're dated and at some point in time it wouldn't surprise me if they stopped. Okay. And and they are
controlled by electricity with a key. And so therefore, that's another expenditure. That's another thing that's now kind of being put on the list that we are still exploring getting some more information on. But another need for the auditorium. The curtain, another need
for the, you know, for the auditorium. Um the dressing rooms is something that um was discussed. So there's there's a bunch of discussions of expenditures that could happen in the auditorium with
or without the seating and also all of those items being placed onto a priority list of a district-wide list of things. What was the expenditure cost did you say for reupholstery? Because I'd asked
that at the committee meeting, but we didn't have I didn't have that information. >> No, I just had received it. I what? So, I reached out to the three companies um that um gave proposal bids. I reached out to all three of them. Um
the Department of Corrections um there it's They said it would be about 115 115,000 just to reupholster. That's not including the take out of them, the you know, put them back in the freight and all of that. Serious seating I won't
even go through with it. You're losing warranty then and stuff. Um and H2I group he was pretty much trying to give me like numbers like exact numbers and so he did not give that to me yet. I guess a wonderment that I have is
how bad are these seats? I mean, or how many of those seats are bad? And they are metal frames versus these new ones that we're looking at, which are plastic and wood or
particle board and wood or plastic or whatever versus the metal frames that we have. So if the seats that we currently have, if it is just the upholstery part and the the frame of it being metal is
obviously going to be stronger than plastic. Um I guess how long ago were they reupholstered because they have been once. Who did it at that point? Is that company still in existence or who did we have as a
district do that? We had obviously a board before us made a decision to once upon a time reupholster and that looked really really good for a really long time and you probably didn't
even know that they weren't new but they had been reupholstered new and look comment make sure this I had to comment about comment in the upper auditorium every single day the spring season um the laminate for the tabletops.
There's a bunch of tabletops missing. They just took them out. They take a snap ring and they take them and they move them because they're just hold on with screws. And it's just a laminate with a particle board, but the laminates come in loose and glued. The edges are gone. Um, some of the seatbacks are hold
with metal from Welding from many years ago. Um, because the backs of the chairs are not fastened properly anymore. um that holds on little carriage bolts and they drill all the way through the back and there's a piece of flat iron on the back of the chairs. Not a lot of them,
but there are some of them. Um I know that some of the seats don't tip back up again because I think they're I believe I don't know if they're on springs. Um I do know that some of the springs, the internal springs, you know, when you sit down, it's just like any other um pushing that you have um some of the
springs are poking through it spots. Um so um you know, they've been there 60 years roughly. Um and they've done a good job. They they've held up and they've represented as well. Um I agree with Jason. Um at some point in time
it's time to um continuous improvement used earlier today tonight. Um it's we need to take a serious look at this and um we need to move forward with it. You can put things on a list and everyone in
this room has lists of priorities. Um, and we move every every one of those. You move things around and everything. Um, I believe we have a um partner um in our community who's willing to help us out to work with us. Um, if the funds are available, um, I think it's time to
proceed on and move forward with this project. I mean, I'd like to add on to that. If you're going to reinforce seats, maybe like taking car, your hot rod, just putting a band-aid over it. I love when's the last time you sat in it. Them seats are not very comfortable. I'm
not a big guy, but you're sitting almost shoulder to shoulder. Sometimes you're sitting like this. All we could use that space, you know, after it's done to generate revenue, too. You know, could be interested in it for their, you know,formational meetings and stuff like
that. It's just going to bring more revenue to the school. It's going to make school look a lot nicer. I mean, I've been out to live in their auditorium seings, got brings poke obviously eats and your school looks like trash. We have something nice here. Let's keep it nice. Well, Steven is
going to pretty much flip the bill for this. We got just kick a little bit in. It's worth it. >> I'm not against redoing the chairs. I think it's probably necessary. I believe in getting the best bids and making sure we're not just cutting a
check for $227,000 without negotiating and making sure we're getting competitive. That was my point. I'm all for doing the project, but we can't just proceed by doing the bare minimum in my opinion, having worked in the construction industry. And
to clarify, we passed as a board that our posting, our official posting is a newspaper. I think that seriously needs to be looked at and updated because show of hands in here who gets the chronicle in their >> our state our still uses the newspaper
to do local court postings for everything. So if they can't contact a parent, they use the newspaper and they have 30 days to respond to that. So that's still the state's >> way of doing it. >> Understood. But if you look at
our townships, they have a website, they post on the website. If you look at our county, they're posting on a website. People aren't going to the newspaper to bid, you know, multi-million dollar projects. The same thing goes for schools. Anytime there's LTFM, it's
labeled and it's in my inbox daily and it says the school. You can look up what Jordan's doing right now. You can look up all the schools around us and it clearly is scoped out. >> What works for one doesn't always work for the other. >> Understood. But I'm just telling you that a newspaper is a very old school
way of doing it and that we should consider looking at doing differently so that we're making sure we're getting competitive bids. But we do have to publish per statute. It is a requirement. >> Not in the newspaper. It is. I got it. I have the statute and I did read it to
confirm what Trisha was reading. We have to publish for two weeks. If we want to post at additional locations, we may we may do so should the board um deem necessary. That's that's
right. I'm not saying we can't post other places, but we do have to publish in the newspaper. So, the process was correct. Now, there was nothing done incorrectly. We did what we needed to minimum.
>> I'm not arguing yes or no that. I'm just saying what the district did was meeting what we have to do per state requirements. >> Our budget proposal to Steven Seminary is the same exact dollar amount as the RFP we received in. We have lower
numbers and we have higher numbers. That's what I'm pointing out. >> Y and I understand that. But I just wanted to clarify like we are required to publish in the newspaper. It is a statutory requirement to publish for two weeks in our legal newspaper.
>> This RFP was um also posted the same way as our security one. >> And we also wrote our RFP for the security one for the same company that we're moving forward with. >> We had 11 companies reach out. So I mean
I'm not that if there is a a different way to do it. I don't want to waste people's time. We had PE we had people working on this. We put it into motion. Um we had Michelle went and stood in front of Steven Seminary and they are very generous in what they've offered to
help pay for this area for the auditorium. We had 11 companies reach out, you know, the old archaic way of a newspaper, but they found us um you know, and they were able to reach out and and only three of them submitted a bid.
We've accept, you know, we have accepted it. We put a recommendation on on here. I guess I don't see any reason we wouldn't be moving forward. >> And Trisha, they were in house. This company,
>> this company was in house to look at the >> Yes. And they provided us a sample that was also requested. >> There you go. >> One company that we have used in the past is H H&B. Um, he actually did come here too. I walked through the auditorium. He did
not have the manufacturer seating. He asked me to choose a different one which I went through with him. He sent me everything. Um and they did not put in a bid our proposal. All right. So we got item C, approve replacement of auditorium seating bids.
Discussion possible action item. Um, right now I will ask for a motion. >> I'll make the motion. >> Motion by Randy. Do I have a second? >> I'll second it. >> Second by John to accept the bid from
H2I Group at a cost of $227,220. Any more discussion? >> So that isn't the lowest bid. So what is your justification for not selecting the lowest of the three bids of the CD? >> What's disqualifying the others?
>> They met the criteria of the CD. >> Yep. They didn't provide us a sample. They did list in their RFPs um about more change orders. Um so anything listed out. So, if you look at the
lowest bid was 199,000. Um, the one thing that they did give a 10-year warranty instead of a five. Um, it was a different manufacturer chair. There was no sample given, so we wouldn't know what it was. No dumpster
was included for pallet plastic. So, extra cost. Um, not including patching of the floor. Um, that was another actual actual cost. They didn't do any scanning, so they don't even know that our sheets on the upper level are different than the lower level. So how
they're connected to the bottom is totally different. So that would be an extra cost more. So you're looking at extra cost, you would probably be over what I'm what the proposal is, >> but we don't know what that extra cost
is. We're assuming I'm assuming any any additional conversation or discussion about the curtain. I mean, are we going to go ahead and do that? Are we going to go ahead and Are we going to
>> The curtain is not even included in this vote. >> No, it isn't. >> No, you're right. >> That's a That's a separate line that will be done. like that's that's going to be done because that's already written in with the quote. We're double-checking. John emailed the guy
again asking forward to make sure that quote was still right. Um but that's not included in this 150,000. That's a separate line on our out, >> right? It's on the list in competition with the other dollar expenditures. >> It's not in competition. It's already
taken off. Like this is already set on. So we have a curtain and then we have this two separate lines, two separate. So you say not in favor of this, we would still be going through >> because we have a dollar amount assigned to the curtain.
>> We don't have a dollar amount assigned for the wall dividers. >> No, >> we don't have a an amount assigned to the remodel of the the dressing rooms. We have an idea. >> Yeah, I did, >> but we don't have a line item. I did put that in for
2627. >> Yeah. And and we also What are we going to do about the Lakeside bleachers? >> I mean that that you know is once again not this dollar amount but it's an item on the list that we don't have a dollar
amount to that is still in competition of priorities. So, I mean, it's it's whether you want to look at it separately or not, that's fine. We can we can vote this and be done. But I guess I kind of want to know where are we at with all of these other
items that are also on that list that have big ticket items and small ticket items. >> We will definitely have another facilities meeting and talk about them. >> And it isn't just for you and me to decide as board representatives. And it isn't for us to either both agree, both
disagree, or see not eye to eye, and be different about it. It's for everybody at the board level to have the information and the discussion because it is some of these are big dollar amount expenditures. >> That's why we go out for bids and we
bring it back to the board to have the board decide. We've done that >> on this. Not not every item >> anything over. Not every item Not every item have we brought back to the board for a discussion. >> This is one we did.
>> It is. You're right. And that's a good thing because this was a great discussion no matter how the vote goes in my opinion. I think it's a great discussion. I really, really do. And I appreciate everybody's viewpoint whether they agree or disagree. I really do. Thank you for that.
So when looking just to give a little bit more information like Jamie brings up you know these other line items the lakeside gym floor we had to on for 2728 that's gone gym floor is being done so we won't be using that. Um another item
on 2728 is lakeside bleachers. So, yes, when I do look at what you're saying about the auditorium seating and things, um I think there's going to be some moving around um between our lists for
the next 3 years this year, 26 27 and 2728. Um we don't know about the boilers yet at Lakeside. That is one thing that is on our list, too. So, those are things that we just don't know that we might be taking off of our list. So moving the
lakeside bleachers maybe up 2 years and then um the auditorium dressing rooms same thing kind of moving it up in two you know up a year where then the auditorium seating won't really come out
until 2627 which is on the 25 26 list. So, doing the bleachers, um, which I haven't got the full quote from that yet neither. So, that way we can get that in there and figured out. Um, I feel like just adjusting those things up a couple
years or a year, you know, this won't be probably wait till 26, 277 or kind of h both years just because how it falls with the summer thing. um I think would be able to do all those things >> because we you know we have painting the halls at Lakeside and we have a line
item of $50,000 for that you know as as another Lakeside expenditure at Lakeside thing that needs to happen. Um moving things around it's a 10-year plan is is a flexible plan. It's a great thing. It's and we do move things around
all the time. I go back to the thing that I said earlier with our enrollment dropping, dollars and cents will drop as well. So, some of that long-term maintenance dollars that we are banking on or that the amounts that we have right now perhaps will not be the
amounts that we have in the future. So, we have to stretch those dollars like we always do, but it's going to get more and more difficult as those dollars are less. And some of that stretching is going to become more and more difficult or maybe even sometimes impossible to do. But that's what we're going to try
obviously to do. How about the boilers here at Lincoln? The the heating issues there. Will there be an expenditure that we we obviously didn't anticipate? some of the
some of the um things that are malfunctioning, broke, whatever on the boilers here at Lincoln. Those weren't on our list, but it is health and safety. Uh I don't know what the cost of
any of those repairs are. >> All right. At this point, I'm going to call the meeting to order. Basically saying we have an item on the list. We have a motion and we have a second. let's take care of this. If we want to have a facilities meeting, we want to have a workshop, we can have that and we
can talk about all this stuff. But right now, we have to take care of item C. Then we're going to move on to D. So, right now, I have a motion by Randy, second by John to accept the bid from H2I group at the cost of $227,220.
All in favor, please indicate by saying I. I. >> Opposed? No. I >> motion carries 42. Item D, adopt the 2027 2028 school calendar action item
closure number two. During the meet and confer meetings, the 27 uh the 2027 2028 calendar was prepared. It is meet and confer recommendation that the board adopt the 2728 school calendar. Um some of the highlights of the calendar for
2728 highlights include uh school will start on Monday, August 30th. um grades 7 through 12. Tuesday, August 31st, uh this is 2027 for grades K through six. Winter break, uh from Wednesday, December 23rd, 2027 through Friday,
January 2nd, 2028. The last day of school for students will be May 26, 2028. The last day for staff will be Tuesday, May 30th, 2028 and Friday, May 26, 2028 for graduation. Superintendent Sanji recommends adopting the 2728
school calendar as proposed. Do I have a motion? >> So moved. >> Motion by Jamie. Do I have a second? >> Second. >> Second by Alicia. Any discussion or comments? >> I'll just quickly point out um at meet and confer we we quickly brought up the
26 27 which is next year which is we typically do and there were no changes which is why you don't see anything on the on the agenda for today. And then they went through the process of of this calendar. Um if you do notice there is a spring break. Um the committee came back with a proposal. They they basically
said that um it's kind of 50/50 on whether they want one. We haven't had one for a while. And so they implemented this one um and it was at the end of the try. So it's really close to uh the end of February, beginning of March, which
will then move into right before the the beginning of the third try. So, um, the idea potentially as you move forward is an every other year type of system, but you know, every year the calendar is a little bit different and and you go from there. Uh, the next two years we still
have the ability to start before Labor Day, which is why this calendar is beginning before Labor Day as well. So, >> were families asked? >> Families were not asked. No, >> I did ask that same question though
>> and it was kind of the consensus of the whole group that families take their break. I don't know had a discussion with us taking our own personal um and I know Jason with our families we just go when it's conducive to our group. We
don't necessarily wait to plan our spring break around what's going to happen with the school year because we deal with my wife's schedule, our schedule, with our kids schedule. Um if they're in activities, if they're not in activities. Um also um they did um the
group did talk to um the activities department find out whether it would work for them because you know it does affect certain activities and also the trips for the band and choir um and how it affects and that was one thing that the group brought up how that all
affects the um the classroom because you take 100 students out of the class or out of school at one time you know it it affects the classroom. So um this way here they thought that it would be that way they can work on the trips if I'm not mistaken Chris
>> the trip won't be during >> during spring break and that way the kids won't be missing school but at the same time it's not going to be as much disruption to the classroom because there could be sometimes you be missing 15 students in the class because of the trip. Um, so but it was a it was a good
meeting and they were very um they the group is came back to us with the Trish or Stephen Jacqueline, excuse me, sent out the preliminary and then they kind of tweaked it and then we tweaked it in the meeting. It was a I guess a concern that I have is for
families that don't go on a trip that still have like a spring break and have to come up sometimes with daycare or rearranging their work schedule. So, it might be a benefit to ask families, you know, their thoughts just to see how many GSL families can afford and go on
trips and when they choose to do that. Like you said, John, I think that's a good point. whether you block out a week of calling it spring break and families may if they choose and have the um the luxury of of being able to afford a trip, they're going to take it when they
maybe want to or need to because of their personal situations. But just to see how many families actually um want to spring break or take a trip, I think would be benefit to in the future. I think surveys in general would be
beneficial to us to our family members on multiple things. >> Okay. >> All right. I have a motion by Jamie, second by Alicia to adopt the 2728 school calendar um revisions. All in favor, please indicate by saying I. I.
>> Post sign. Motion carries. Item eight, first reading of policies. Action item is the recommendation of the policy committee to bring back policy polic following policies for adoption at the next school board meeting. 421 gift to employees and school board members. 504
student address and appearance. 508 extended school year for certain students with IEPs. 517 student recruiting. 527 city use and parking of motor vehicles. Uh 528 student parental family and parental status
non-discrimination. 541 uh public data access policy 710 extra extracurricular transportation 7-Eleven video recording on school buses 903 visitors to school district building and sites. Do I have a motion? >> So moved.
>> Motion by Randy. Do I have a second? >> Oh that was Jamie. >> That was me. >> Motion by Jamie. Do I have a second? >> Second. >> There you go. >> Second by Randy. two Brand of Act policies listed above for adoption for the next school board meeting. All in
favor, please indicate by saying I. >> I. I. Post. Same sign. Motion carries. Item F, miscellaneous. None at this time. Uh adjournment. Do I have a motion to adjurnn? >> So move. >> Motion by Lisa Do. Second. >> I'll second.
>> Second by Randy to adjourn at 7:39 p.m. All in favor, please indicate by saying I. We're