All right, we'll call the meeting to order. Please join me in pledge of allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice
for all. When you're ready, John, will you please take roll call? Yes. Jamie present. Randy present. Kayla present. John present. Jason here. Alicia here. Thank you, John.
item of uh first item of business approve agenda action item motion or do I have a motion? So move motion by Alicia. Do I have a second? Second. Second by Jamie to approve tonight's agenda. All in favor, please indicate by saying I. I. I.
Oppose. Same sign. Motion carries. Announcements. The next regular schoolboard meeting will be on Monday, August 11th, 2025 at 6 PM in the GSL schools community room 443 444. Acknowledgements. Do we have any
acknowledgements at this time? I would just like to take a couple seconds. I'd like to acknowledge Matt Munchow. Um, for whatever reason, we did not have two of the main walls upstairs in our um, uh, fieldhouse in the bid for
the painting. Um, and so he took the paint, which we had some extra paint and got it taken care of in two major walls in our wait room. So, I want to say thank you for him uh taking care of that. Also want to say thank you to our custodial staff and their work. I'll probably say this again next uh uh
month. They are working hard to to get everything in and balancing everything that's going on here at school. So, thank you to to our custodial staff. And I know it's been a while, but it was right after we had our last board meeting, but also want to just say congratulations to our baseball team. They ended up taking uh second in the
state of of Minnesota and so uh congratulations to them. Also, we had um five kids participate in the state trap shooting contest and we also had some kids that participated in the state track meet um uh golf
and golf and golf. So, we had a very very successful spring um once again at GSL. Thank you, Chris. Um any public input related or any other acknowledgements? All right. Uh any public input related
to the agenda? Second call, any public input relating to the agenda. And third call, public input relating to the agenda. Hearing none. Uh any no reports and presentations at this time? administr administrator and committee
reports director of finance. Thanks Jason. Um I don't have much to report right now. Um in the last couple weeks um we started summer school this last last Monday along with our summer food service program. Um last Monday also our new Mars coordinator started um
so we started training with her. The next couple weeks we'll be getting ready for the audit. Um the audit will start August 11th. Well there they will be inhouse that whole week. Um so we'll be working on that. Um and then my other things are on um the agendas.
Okay. No principal reports at this time. We'll jump back to you to Mr. Super. Yeah. Just a couple things to add. Um we they started the new floor in the uh silver gym. Uh and they have to go through the abatement process with that.
Uh the walking track also started today and then they're also continuing on the on the roof. So, uh, you'll be getting your weekly reports on all that as well. I, uh, was walking through last week. I talked to one of the employees for, I think it's UHL,
I believe. U you, they talked about, uh, they do have some engineering plans for the AC for the two areas. From what he was saying, they've got the engineering plans done for that. So, that'll be that'll be something for next year. I believe that's Purple Gym and
Auditorium, right? So, I don't know if that was in the reports or not, but with a small glimmer of hope that it could happen this summer. Not sure if that's going to happen or by fall when it gets to be really warm. We'll see. And have they turned on the AC for the
kitchen? And they haven't. They'll probably pray or say thank you when that happens. Yes. Yes. Any committee reports? A quick question about the the fieldhouse uh flooring. Um, I think that some of the lines for the pickle ball
courts were not painted correctly, so that has to be redone. Yeah. How will that happen? Will they have to sand it all back down to Honestly, I don't know. Okay. If and how that will happen. Okay. So, we we're working on that. I don't
know if that's exactly how you I mean, how do you do have to redo the whole entire thing? Correct. Or do you have to go back and if there's a way to just do it that part? I don't I don't know. They've got taped so that it's on there the way it's supposed to, but um got to figure out exactly how they're going to fix that. I don't know.
Well, and that was done by the company that redid the floor. They did the painting, correct? I believe so. Yes. Okay. So, we've been in communication with them to correct that. And I don't know where it's at, but the answer is yes. Okay.
Because I'm sure that was part of the bid or part of the right payment process or whatever. So, right. And that's and that's my point is before we do a final payment, we need to have that fixed down. We need to have it acknowledged by them, which I believe they are. But the
acknowledgement is really the correction of before final payment is done. Who's handling that then? If you Matt. Okay. Yeah, I can check on it where it's at too and report back to you guys.
I have one more. We did we did meet with uh 284 uh last week. Alicia and Kayla and myself met with them. Um they had an offer that came in. Um if if you look at the totals that they had uh their their
calculations was around about an 18.5% total package, but that didn't include all the language that they had. Uh and so, you know, depending on how you look at how the language faces, um their package is probably going to be right around that 20% or so. Uh we countered
in with um a total package that was just under 6%. Um and then by that time, we kind of set a 2-hour limit. Uh and we were we were pretty close to that time. Uh we do have another meeting on the 28th
at 4:00. So, that's our next meeting. uh teachers and the negotiators for the teachers union. We meet at five o'clock on Wednesday coming up here in a couple of days. Did I summarize that about right?
Yes. Okay. Um well on that note, I have been in communication with the principles. Um that's one other contract I was know is out of town for a couple of weeks here. So him and I had gone back with a couple of phone calls and an email, but that
was it so far. So that's where we're at with principles. No offers really from either side. All right. Um, approve the consent agenda action item enclosure number one. Do I have a motion? I'll make a motion. Do I have a second?
Second. Oh, go ahead. Second by Randy to approve the consent agenda. All in favor or any questions on the consent agenda? All in favor, please indicate by saying I. I. Oppos. Same sign. Motion carries. Old
business, I have none at this time. New business, uh, item A, donations received. Information only. The following donations were accepted with appreciation. I'll just read them off here quick. Uh, Crowver Snow Pros, $100 for BPA. BFW Gleno, $200 for high school
band. GSL Boosters Club, $810 for activities. GSL concessions, $1277.50 for volleyball. Silver Lake Lions Club, $1,800. FFA Washington DC learner leadership conference. So, thank those organizations if you see any of those
representatives out there. Uh item B, meal prices information only. The Minnesota Free School Meals Program began July 1st, 2023. This is a permanently funded program written into the state law. This legislation provides
reimbursement for one free breakfast and lunch. Applications for education educational benefits will still need to be filled out by families for free or reduced benefits. Prices for 2526 school year are as follows. Milk50.
Kindergarten milk $24 a year. Grades 1 through six milk $35 for a half year. $70 for a full year. Snack cart. Uh, grades K6 $40 for a half year, $80 for a full year. Adult breakfast 310.
Adult lunch 550. The adult prices are something to change based on state and federal guidelines. After school snacks $185, and there's an additional charge for seconds all cart items. So the so that the the school lunch is
free but this is all the add-ons that when people can get or kids can get and okay thank you. Item C action item stop payment approval. Superintendent Sanji recommends approval for director of finance zichek and business services
Hennessy to be granted approval to sign stop payment orders request through security bank and trust company. Do I have a motion? So move. Motion by Alicia. Do I have a second? Second. Second by Kayla
to approve director of finance zijack and business services Tennessee Hennessy to sign stop payment order request through security bank and trust company. Any questions? Hearing none. Well, I was just going to say that this is something that we got to get changed
over from Michelle. Um, and they need board action to do it because we have a new director of finance. So, there needs to be a new name and you can't just go change the name even though they know that she's the director. Um, but now we just need to have board action and this
goes for the same thing on on the next agenda item as well. Correct. So, for both of them, um, we are not on the signature cards, the board is. Um, so back in the day when Michelle came on, it was no issues with Security Bank, but now Security Bank is getting a little bigger. So they want to
have more control. So they just need board action for both of them. Um and we have for the next one for the debit card. Um we do use it, you know, quite frequently because a lot of places don't you take check sometimes. So or something needs to be ordered, we use that. Right now it's in Michelle's and
we have one in Michelle, Chris, and Lor's names. But to get it Michelle's out and put it with in my name, we just have to have the board action. But I don't know where mine is. Just so you know. It's in my desk. Right. She's going to keep it the same place myself.
Right. That's a good safe place. All right. Thanks for that explanation. All right. I have a motion by Alicia, second by Kayla to approve director of finance check and business services Hennessy to sign stop payment order request through security bank address company. All in favor, please indicate by saying I.
I. I. I. Post same sign. Motion carries. Item D, authorization for debit card. Action item. Director of finance side requests authorization for an issued school debit card. Do I have a motion? Motion by John. Do I have a
second? Second. Second by Kayla to authorize director finance side check to get an issue issued school debit card. Believe he gave an explanation before. So um all in favor please indicate by
saying I. I post same sign. Motion carries. Item E, Bridgewwater PSO contract action item. Superintendent Saji recommends approval of the post-secondary enrollment option contract with Ridgewater College for the
2526 academic year. Do I have a motion? So move. Motion by Lisa. Do I have a second? Second. Second by John to approve the post-secondary enrollment option PSO contract with Bridgewater College for
the 2526 academic year. Any questions or comments? How many PSO contracts do we have? I think about four or five or so. So the reason why we do PSO contracts is because then we get the full ADM for the
student and then we pay for the course how much the course is for. If we don't do contracts, it's reported differently in Mars then. So, say if a student goes full-time um to where we don't have a contract, they get the full ADM for the student. We get nothing for it. Where
with the contracts, we do get the full ADM. They bill us for the courses that they take and we pay that bill. So, we always come out a little bit better a little bit better um than not doing a contract. So, that's why we always request the contracts.
Thank you. Um, so I have a motion by Alicia, second by John to approve the post-secondary enrollment options contract with Bridgewater College for 2526 academic year. All in favor, please indicate by saying I. I. I. Post same sign. Motion carries. Item
eight, item F, excuse me, Central Lakes College in the school contract action item. Superintendent Sanji recommends approval of the CIS contract with Central Lakes College for the 2526 academic year. Do I have a motion?
Motion by John. Do I have a second? Second. Second by Randy to approve the CIS contract with Central Lake College for the 2526 academic year. Any that is for Mr. Gibson's here
is with the for college credit. Correct. Thank you. All right. So, I got a motion by John, second by Randy to approve CIS contract with Central Lake College for 2526 academic year. All in favor, please
indicate by saying I. I. I. Post same sign. And and I'll just add in um we work with Steven Seminary every year as well and they help support our college and the schools and our PSO and some of those
classes that we have. So um while it's you know PSO is over here we we still try to do our P our college in the schools to keep our kids here as best as possible. And you know there's a cost that comes along with that as well. So just want to acknowledge their support
that that they have with with this whole balance of kids taking college classes. We have what three teachers that have CIS I think teaching and then an AP teacher as well.
Item G, approve long-term facilities maintenance plan action item closures two and three. A 10-year long-term facilities maintenance plan must be approved by the board by July 31st, 2025. The LTFM plan needs to be approved yearly and submitted to MDE for approval
before it can be included with the preliminary levy. The plan has been reviewed by the facilities committee, directors also and director of finance side and they are recommending approval of the plan. A roll call vote will be taken. First,
do I have a motion? So move motion by Jamie. Do I have a second? I'll make that second to adopt resolution adopting the long-term facilities maintenance plan 10-year plan. Any questions or comments
at this time hearing? None. John, will you please take a roll call vote? Please signify for or against, please, as your name is called. John, four. Alicia, four. Jamie, four. Randy, four. Kayla four. Jason
four. Thank you, John. Motion carries. Item H,ou McGraill action item. McGraill K through 5 ELA ELA curriculum opportunity. GSA has the opportunity to pilot a new K through5 literacy program
through McGra Hill. Principles Butler and Fry recommend approval of this curriculum. Do I have a motion? Is that Alicia? Yes. And a motion by Alicia. Do I have a second? Second. Second by Randy to approve the K through
five ELA curriculum through McGra Hill. Any questions or comments? So, I'll just add a little bit. Um, principles Butler and Fright met with McGra Hill and and they kind of gave them this opportunity to pilot a new
program. Um, and uh they got really excited about this opportunity. where you guys come into play is is that they need you to support theou. Uh I sent you guys all that information to kind of go through what what they're actually going to do and then they ask uh the the
teachers in grades K through five, you know, if they can get one or two of them to volunteer and then they're going to be utilizing their curriculum. Um and then the the other teachers are going to continue on with what what we have. And then McGra Hill along with um what's the
name of the company? West Ed. They're they'll be the ones that be that that are going to be analyzing the data to be able to see, you know, how that curriculum stands up against, you know, the other things that like the ones that we use. Um they met with the teachers.
Um, this is a a a strictly volunteer opportunity for teachers to to try this. Um, there's no cost to the district at all. Uh, but it's a great opportunity to explore a new curriculum that's on the cutting edge. It it's not even coming
out yet. Um, and so, you know, if everything goes well, at some point in time, if you look in the future, McGra Hill is going to have a new curriculum out there that they're going to be advertising and the tweaks and the and the um, you know, changes that they're
going to make for the better for our students is going to be some of the things that that we've got to do. So, it sounds like a really great opportunity. Um, but like I said before, it's not anything that's required by any of our teachers. So there, you know, they had I was on the Zoom call meeting and there
was a few teachers that really liked what they're doing and want to stay with it and then there was a few of them that were really excited about the opportunity. And so um they think that they're going to have at least one teacher that wants to try this in each grade level. So um like I said before,
where you guys are coming involved is is to be able to um support theou and they need theou here within the next week. they need it before our next board meeting. Um, so that's why it's here and um, like I
said, it it sounds like a really great opportunity and we'll keep you posted on how everything is going throughout the thing and I I hope that I can answer your questions that you may have because I I've been learning about it just like I just like you guys have with you've seen the same material that I have. Well,
it' be interesting to get a report from Principal Butler and Fry Tag on this. I'm sure they will give us one and how it's going out there and that would be I guess it's an opportunity to see something different. So So thisou will be part of the contract
is I mean I mean the as you guys are now negotiating with the teachers association is thisou part of the contract that's being negotiated? No. Okay. Not at all.
Okay. This basically outlines some of the things that they're going to do. They're going to give our teachers a $400 stipen and training and that's something that they will cover everything with. And then of course the I think that as the as the year goes on, I don't know if there's
any type of pull out training. I think it's more of a support of of being able to have a resource for them. So I don't think our teachers are going to be missing school, you know, to to get this. there. It's going to be more on the lines of support and things like
that after the first initial which is going to be taking place in August. Okay. Any other questions? All right. I have a motion by Alicia, second by Randy to approve the K through5 ELA curriculum through McGra
Hill. All in favor, please indicate by saying I. I. Post same sign. Motion carries. Item I, band choir trip for 2526, action item in closures four and five. The GSL band choir trip coordinator Peter Gibson asks
for approval of the 2526 band choir trip to Orlando, Florida. The dates for the trip will be March 27th through April 2nd. Participants in the program will cover all costs through private funds, fundraisers, or donations. Superintendent Sanjay recommends approval of the trip. Do I have a
motion? Motion by John. Do I have a second? Second. Second by Jamie to approve the book the the band choir trip to Orlando, Florida uh during the 2526 school year. The dates are as follows. March 27th through April 2nd,
2026. Mr. Gibbson is here. If you got anything you want to add? No, just you have two documents in front of you. One is just a short summary. The other one is as close as we can get to a detailed itinerary as we get to this far out.
If I remember right, was it four years ago when you went to Florida? We did. We went We went four years ago. Um I believe No, I don't I can't recall if there was a spring break that year. I don't think there was. There was not. Um but uh we
we mainly went to Disney properties. Yeah. This one we've been going to Universal properties mainly because they're a lot less expensive and we're trying to keep the cost. Thank you. Because I think I have somebody that wants to go. So,
and I think Universal has more appropriate rides for you versus Disney. Disney's more in some places. It is. I think entertainment. Yeah. I think when you whenever you go to
Orlando, you you can you're not going to see everything. You couldn't in a lifetime. But we what we always tell students is if you see something that's interesting that you think you want to do now you have a reason to be able to afford to go there later and do it on your own dive. So
y All right. Thanks. Thanks uh Peter. Uh we have a motion by John, second by Jamie to approve the band choir trip to Orlando, Florida during the 2526 school year. The dates for the trip are March 27th through April 2nd. All in favor, please indicate by saying I.
I. I. Oppos same sign. Motion carries. Thank you. Thank you. Item J, designation of official newspaper. Action item enclosure number six. Encloses the bid from Herald Journal Publishing for the Mloud County Chronicle to serve as the school district's official newspaper
from July 125 through June 30th, 26. Herald Journal Publishing quoted a price of $744 per column inch for legal business. Herald Journal Journal Publishing has who has bought out Mloud Publishing is
currently providing legal newspaper service for the school district. The quote last year was 709 for Columch for legal business. Do I have a motion? I'll make a motion. Do I have a second?
Second. Second by John to accept the bid from Herald Journal Publishing Incorporated from Cloud County Chronicle through June 30 through from July is it July 1 through June 30th 2026
questions or comments? Has there been a change in legislation that gives districts an opportunity to do things differently since so many newspapers are consolidating and so many
communities are kind of without the printed copy? I guess is question number one. And then question number two is I see the the cost has gone up but I also know that they're no longer printing hard copies
like every Friday that some of them are online. So, has that been causing any difficulties with the district office and our need for print, our need for advertising certain things? And if we're doing that
via the paper and it's online, do we have that opportunity to do it ourselves at a cheaper rate? Like I said, I thought there was some legislation that has happened. I thought the same thing. So, I reached out to MSBA and asked the question and and he respond, Terry Mororrow responded
back to me that yes, you still have to have a a legal newspaper. So, no matter if you do something or not. Yep. Um so, with that said, um we still need to do this. Um in terms of putting
it in ourself, according to him was you still needed to do what we needed to do. You would think that if we're only publishing things once a month, they may come in a week later than that way in terms of so I don't know if it's going
to change. You know, they're they're publishing the paper twice. You're thinking maybe we get half off, you know, of something, but I I think the cost will remain the same. The minutes will just be in the paper when they
print it from my understanding. And it may be a week later then, if that makes sense. Right. It just it it seems as though I'm seeing costs go up, but I'm not quite understanding maybe what we're getting for our bank, for our dollars. Um,
you know, I I guess I wonder what the circulation of the current uh publishing company is in comparison to the past. Um it's obviously disheartening that the
company that um enclosed a bid is no longer part of our district as far as the headquarters goes. Um but you know I guess that's just some of my concerns that I have. you know, just the
circulation and um wondering about the cost going up and you know, once again the delay like you said in in some of the publishing of it seems like maybe service going down, price going up. Well, does my question would be does like news breakak count? Because some of
the other surrounding districts, that's where they're posting a lot of I'm assuming we can name whoever we want to. We don't have to go with this. Okay. this company. But in terms of designating an official newspaper, you'd have to still do it. But we we certainly
don't have to. This one just does more of the surrounding US district than Newsbreak does because that's more Facebook, right? And there's also a list of newsre of um newspaper publications that
qualify as a legal newspaper. So you can't just necessarily pick whoever you want. They have to be qualified as a legal newspaper within the state of Minnesota. So when they've enclosed a bid, we've gone out for bids. I mean, we've we've advertised, hey, we're looking.
We don't have to with this. We don't have to, but we could you could we we could, but if we don't have circulation in this area, like if we go to Sibi County or whatever, I don't know the name of there. I think it's called the Arlington Enterprise. Correct. Yeah.
If we would put our, you know, have them give us a bid. Now, we've got a lot of circulation down there, but we don't have it for our local area. Correct. I don't get the Arlington Enterprise. I still get the Chronicle, but I mean, that's the same thing. You could pick the Star Tribune, but how many people get that? How does that
work? Yeah, it's good conversation. I I remember when this was like $3 in some sense. When I started, I think it was like 5.89 89 and there were three papers that bidded for each other, right? Yeah. The Enterprise, the Advertiser, the Chronicle. Yeah.
So, you know, I guess, you know, designating them as an official newspaper. I understand that portion as far as um needing to have an official newspaper and a designation made by the district.
I guess, you know, I've had people in the community still reaching out and asking and granted they've also reached out to the newspaper, which is where they need to go, not necessarily to the district, but some of their concerns that they've shared, we share, I think, or we should as a district, which is
just coverage of our um school district um beyond just activities and athletics. um such things as we've mentioned in the past um you know the enrollment as far as um honor roles and things like that.
Um I know that a lot of the things that the paper is doing a nice job covering for the district are submissions by us as a district as far as photos or stories or things like that. Um, I guess I welcome the newspaper to reach out
more to the district as well. Um, looking for stories and maybe once again even as a goal for the district to continue to reach out for classroom um, stories, school stories that are happening day in and day out besides
just um, activities and sports. Um, that's something that the community is asking for and like I said, I I believe that they're reaching out to the newspaper. I've encouraged them to do so. But I think that that also goes back to our conversations about enrollment,
growth of the district, and advertising and selling ourselves as a district and showing the community and using the newspaper um or official newspaper, if you will, um showing that all that we have to offer um in classrooms um
besides fields, courts, and so forth. Thank you. Thank you for your comments, Jamie. Um, I just if if I don't hear any more or it's okay, I can hear more. But hearing no other comments, uh, I have a motion by Jason, second by John to accept the
bid from Herald Journal Publishing Incorporated for the Mloud County Chronicle through uh, June 30th, 2026. All in favor, please indicate by saying I. I. Post. Same sign. Motion carries. Ed McKay. uh formal
evaluation of superintendent in July. Information only. The school board conducted formal evaluation of superintendent Sanju. The personnel committee directors Lumpky and Keenan will present a report on the evaluation. No schoolboard action is necessary.
As you see here, um I handed out I think everyone got a copy. Um you can read through it. Um what we did um we went with Mr. Sanju here, Kayla and I did here right before the this meeting and um had a conversation and worked to
collaborate with each other. So um we have covered that basis and um like I said it's for information only. I do I would like to add something. Um, this is my first time being a part of this process, but I am a little
disappointed that only two of us out of six board members filled out the review. I think it's a missed opportunity and a failure of responsibility on the board's behalf. Um, to me, a review is not just a formality. It's a vital tool for accountability, growth, and
transparency. and it should be tied directly to clearly defined annual goals and completed before any decisions are made regarding raises or contracts. Um, without a structure, we do a disservice not only to our superintendent but to our staff, students, and community. So,
as we look in the future, I really think it's important um that we look at a different process, we have strong, consistent practices in place, and that everyone is involved in the process. Comprehensive and timely evaluations can help us identify areas of successes and
areas in need of improvement. And they also serve as a written record that supports leadership development and and information or sorry informed decision making. So I would like to suggest that we look at a new structure, a new um
annual evaluation process, one that includes agreed upon goals, a clear timeline and full participation from the entire board. Thank you. All right. Thank you for your comments, Kayla, John.
Item I or excuse me, item L, first reading of policies, action item. It is the recommendation of the policy committee to bring back the following policies for adoption at the next school board meeting. 401, equal opportunity employ equal employment opportunity.
407, employees right to know exposure to hazardous substances. 408, Subpoena of School District Employees. 412, Expense Reimbursement. 422, Policies Incorporated by reference. 701.1 Modification of School District
Budget. 702 Accounting 703 Annual Annual Audit. 705 Investments. 706 Acceptance of Gifts. Do I have a motion? So move.
Motion by John. Do I have a second? Second second by Alicia to bring back the policies listed above for adoption the next school board meeting. All in favor please indicate by saying I. I post same sign. Motion carries. Item M
second reading policies action item item. The following policies received their first reading at the June 10th board meeting. It is the recommendation of the policy committee directors Lumpky and Luckard and the superintendent of schools to adopt these policies. I'll make a motion. Do I have a second?
Second. Second by Kayla. I have a motion by Jason, second by Kayla to adopt the policies listed above. Any questions or comments? All in favor, please indicate by saying I. I. I.
Post same sign. Motion carries. Item N, miscellaneous. None at this time. Adjournment. Do I have a motion to adjurnn? So move. Is that Alicia and Randy? Jamie. Jamie, excuse me. A motion by Alicia,
second by Jamie to adjourn at 6:44 p.m. All in favor, please indicate by saying I. I. I. Oppose. Same sign. We adjourn.