yeah whenever I go to that cont
and is really good right now no I got to go do my job come [Music]
she's trying um I Mo on I have one handy
[Music] I probably will send copy of that finder just in caseine
Paul would really
all [Music] right floor
on first floor
yeah iide yeah you only have sit down you got it I'll call the February 10th 2025 meeting to order uh please join me in Pledge of Allegiance I pledge of allegiance to the flag of the United States America to the for it stands one nation indivisible
and jce John when you're ready will you please take roll call the key is when I'm ready right okay Jamie present Randy present Kayla pres John myself present Jason here Alicia present thank you thank
you John uh first it item of business is approve the agenda action item do have a motion so motion by John do have a second second go ahead second second by Randy to approve the agenda all in favor please indicate by saying I I I post same sign motion carries announcements the next regular school board meeting will be on March Monday March 10th 2025 at 6m in the gso high school community room um just a a note
on that there I think I believe there could be a section basketball game that night if the boys get that far so we'll just play it for for now the meeting will be then if we we know closer to that time we'll move may have to move the meeting so acknowledgements um Mr Sanju isn't here tonight do we have any acknowledgements for any anybody in the room i' just like to acknowledge the ECFE
staff um on Friday night they had a um sweetheart dance for three and four year olds and and they had about 150 uh individuals and stuff signed up and they had a really really good turnout and um lots of fun being had by kids and families and it was just a really really good um Community event and of course School event and so I just want to acknowledge the staff and the hard work that they put into it and um once
again the fun had by all of the participants and stuff it was really fun they had um a meal catered by bumps so I'd like to kind of give bump some credit and thank them as well um as well as the teddy bear band and um once again just a great great event and awesome awesome fun had by all so thank you to the individuals down there at that end of the building for all of their setup and work that went into it thank you
thank you for that Jamie anything else from anyone our GSL dance line participated in their section and ended their season um over the weekend on Saturday so great job to them they've had a great season um um ended up um I think with some record uh within their season so yeah it's been a growth definitely some growth within that um dance line team so great job to them thank
you Alicia anything else all right at this time I'll ask for public input relating to the agenda first call second call for public input relating to the agenda and third call hearing none uh reports and presentations we have Jeff Jenson here from the IT department to uh let us know how that's going all right do you need a sound check there Mr Morris are we good all right uh my favorite time of the
year is when I get to come here and present technology it's my favorite subject um I wanted to make sure that I was usually scheduled to do the January presentation I did watch uh the uh meeting you guys had in January and I wanted to bring up a couple of topics at that meeting do a little follow up on those Facebook and the website were mentioned uh at the last board meeting
so I just wanted to take a brief inventory on where the school is at We uh as a department we don't have never you know said here let's do Facebook and off we go uh we don't have that social media department or whatever uh that title you would be looking for when I did a poll what we found out that uh classroom pages and this is only what people emailed me back when I asked the question how many Facebook pages does
Glenco Silver Lake have the answer from a lot of teachers uh the count got up to 18 classroom pages uh non-classroom Pages we at 35 that's where it gets very complicated everybody wants to have their say their social media presence and that's great uh but you can kind of see already the writing on the wall of how difficult that would be to kind of contain uh unless it were started at the beginning with the root of say a GSL School District account and then everything kind of funneled off
that one we're Way Beyond that so history as an example two of them that I can go back and look at the Fieldhouse Tina shower was our director of the Fieldhouse many years ago created a Facebook account left the district abandoned the Fieldhouse Facebook account done without her username password we can't get in we can't alter we can't take it back Junior High Senior High Paul sparby principal I think before Matt had created a senior high
Facebook page same thing um I think last time Matt you had a conversation I don't think he remembered doing it or couldn't remember username password or something along those lines Paul Paul didn't know okay so there again Senior High once created abandoned no more further content so if you were following that page suddenly you just got we don't exist anymore there's no action going on and on and on goes back to can we have a
district level Facebook account I think that was something that was brought forth hearing that what we did as a apartment is we did create one and now we are waiting on the appeal from meta artificial intelligence to make sure Chris Sanju is a real person so that he can take ownership of that Facebook account and start where and then we'll figure out the rest of it how do we get the ones that are already up there uh some of the non-classroom
pages for example pack uh I think Lincoln element wiry has one Lakeside has a Facebook page and correct me guys if I'm wrong since they are doing that if we have the Glenco Silver Lake at the higher level that's what we're trying to do is it hashtag Glenco Silverlake School District page so you can make sure that whatever you're posting whatever you're posted would funnel through that as well trying to give people that I think that's where the question was can we
have people go to a central centered account we're certainly going to try to do that we've also go to the next slide real quick because this ties back to this the website um that was another one that I looked at and I listened to the concerns or the questions that were brought forth websites are very you either like them or you don't you love them or you hate them um we are a school website there's no fireworks going off it is what it
is um it's very timely that that question or concerns or whatever it was that was brought forth because we are currently migrating our content from an old provider to what our new one would be and that was forced on us by basically this company buying that company saying this is what you're doing so what we're doing right now is knowing that and I have uh talked to final site who would be our new hosting partner so
we are setting a go live of our website February 27th 9 o'l in the morning at 2 uh 2025 what we're doing in the interim is we're asking everyone to kind of go in take a look at the pages that you're responsible for see if there are any make sure the information is accurate and current so it's timely in the fact that we had some questions and
some concerns of the information's not accurate or I can't find anything hopefully through this process that'll kind of straighten everything back out and then it's just a matter of everybody keeping everything current and up to date as best we can and therefore I think that'll answer the concerns or questions of the website we're also then going to go back and tie in the official Facebook account you know when you're on a website and you can see the Facebook logo and the little YouTube logo we're making sure those are owned by what
we feel is representative of these are ours this is the official Glenco server like face Facebook and we do have an official GSL YouTube where we stream our Sports and everything like that so we want to make sure they're anchored to our website and they are at this point okay enough about that unless you have questions what I wanted to this is going to be a recap for a lot of the board members that are here some information for the two of you the new board members Congratulations by the way some
of the team that we use uh tools at our disposal the department one of them is bark what bark does is it monitors all of our Gmail accounts that we use for the students and staff of Glen Coast Silver Lake monitor means any word that the artificial intelligence deems suicide I hate myself I want to kill myself on and on and on it will flag that to have further intervention by
someone what we do with bark is we take it and we divide it as to the counselors um using the example of Britney in the senior high office Britney's responsible for was it 10 through 12 okay so any 10 through 12 things that come across Barker immediately sent to Britney saying hey you should probably check with this student or check on this this is probably pretty critical cameras throughout the district throughout our buildings throughout our activities complex we currently have 271
operational cameras running 247 and recording information there are two two types of that the a visualon client allows viewing of our cameras on laptops PCS the nice part about that is we're partnering with McLoud County dispatch so any uh response that would involve the school they are going to be able to jump onto our systems and look at our cameras for any and everything that they need to to help them better respond the ailon mobile app that allows the viewing
of the cameras on mobile phones so our administrators should be able to at any time and pull up something and take a look offsite onsite whatever they need to do G Suite that's simply Google we have Gmail for all staff and students that's a key component to what we use here Google Classroom so the teacher creates a classroom the students take the code and they join the classroom that's what we use for the days that we don't have and Mr Sanju would declare digital days that's how that happens uh
the domain to domain what we do there is we take kindergarten through 10th grade and we lay down rules to say you can only talk domain to domain no outside interference nobody uh we're trying to keep the bad element out so by saying you can only communicate to anybody with a GSL Panthers which is our Google or at GSL dk12 to staff that's the only way those two work we do offer some exclusions
in there because some teachers are doing assignments that it requires that outside person to come through and then we're very selective and dial back to or zero in on what they need nothing further Infinite Campus that's our parent and student portals we use that obviously that connection from school to home so the parents can see the grade books um the schedules uh Locker assignments any and all things that we want to deem that we want parents and students to be able to see students
can schedule classes for next school year etc etc safos that's our mware and antivirus protection love that thing and wiser wiser staff training cyber security and we run at this point in time we're running fishing simulations so we actually throw out a fake fishing thing and I I found myself getting more email than I probably thought was going to happen going is this real I can't it's like cheating on a game I can't tell you but most people are doing very well I actually have
a graph that'll show that bark I go back to this I'm not going to B with reading all that but we use that with the students uh to flag things it offers good digital citizenship uh we talk about it helps us to prevent uh mitigate or any of those things to a possible scenario that's going to happen does that mean it's going to work flawlessly we hope but it's one of the tools in our arsenal we talked about account monitoring down at the
bottom that's kind of how we have it set up um so any and all things that are flagged within those those age categories go to the appropriate counselor within those buildings to do that early intervention and the kids they probably know by now it's not a secret that we're monitoring it but uh that allows us to have that momentary conversation or this is a piece to a puzzle that you probably thought was happening but now we know for sure that this is going on this is a
typical week on bark this is the information I get every Friday and this bark is telling us that it had 8,423 activities that it analyzed it found 69 issues so those 69 issues would be the ones I'm talking about that were sent to the counselors you can see it broke down by there were 56 bullying now does that mean they're actually bullying well we hope not but we've seen instances where the kids are writing uh paper for an assignment and it'll flag up oh my god well that's where
the counselors myself uh any of the other Tech team that sees those you have to kind of read through it a little bit and decipher and you can trace it back to what what they were doing what they were saying so um cameras and dispatch again this is part of our crisis plan uh web based so we have access to all School cameras at all time the best part for me is the last bullet point up there a test was conducted uh we were doing a scenario with the uh Glenco Police
Department McLoud County Sheriff's Department uh simulation lockdown drill we were able to track us and dispatch Intruders track through the entire Senior High everywhere they went so from a response category that's awesome for our dispatch team to go they're right here on this hallway then they can kind of set their response to that event so we're now looking at taking that and dispatch has it we're also I don't know where we're at with it right now but Mike is working with our school resource officer to put it on her laptop and her patrol
vehicle so kind of expanding those Calvary if you will able to help them help us if we need them there that is now this is maybe less than half of the cameras that are uh rolling uh through the Senior High um I don't know if my laser pointer the ones that I like are the ones that are kind of circles those take a while to get used to there you go they're
called fisheye cameras they're really cool but they're you have to get used to them cuz they record 24/7 in a circle but when you want to look at something you have to go up and down and over and sideways with the lens until you get what you're looking for but it does offer that 247 view of anything and everything that happened in the vicinity of a fisheye camera this is the sofos antivirus mware piece that I talked about this is its Central dashboard so every day we have this up and we're looking at it
what we're looking at is across the board those little blue the Reds the orange those are alerts so if if it sees anything it'll say hey you should go check this um this morning the high alerts there were three of them we take those they were basically saying there's a mware on this PC you guys should go look at it automatically clean it dot dot dot so we follow that and then we clear those alerts down at the bottom everything's green green is a very good color for us the only one is that you can't really see it but there's
an orange mark on protection installed 99% one one computer failed to C update so that's how key that is and how tuned in it is to say hey yeah hey across your entire environment you get one that didn't update all green for us is good and nothing across the top this is the Cyber training piece green indicates the how far we are along in our training by department so it's a little small for you to read but we
have it broken down by Department we can look at Lincoln Elementary where's the staff so then we can work with Bill to say these folks haven't started or haven't completed their training can we get that done they do receive certificates really cool you can hanging on your wall um it well it's true and again over here you can see how many were completed how many are in progress that little 12% down there that's a thing we have to follow up on basically 12% of the fishing simulations that went out 12 people did a
no no and clicked on it and followed it through and they got tagged okay that's it unless you have any questions EXC I got one question and maybe this maybe pertains maybe to Matt and Bill also um I think it was in the stern Tribune today talking about um cell phones and and with the legislature talking about um there's some legisl
um there's some bills going through at least the Senate the house hasn't done anything yet but um about you know what what the state is going to do if the state's going to mandate I remember Matt talking about kind of waiting for the state but they talked about a March 15th deadline and I don't know if that was K through 8 or if that was K through 12 I think it was K through 8 from what the little bit that I read of it I was just curious on where we're at with that discussion and um
what do you see forc going forward um how we're going to be looking well how how will how will it look maybe in a year from now we are um what I would say is I think I don't know the date exactly in March but each every district has to have a policy in place of what they do that's what that March date was okay um right now what we've done at our level is uh if staff see it they have the ability to take it there is no warning the warning is don't have it um what
I would tell all student staff and parents right now if they were planning for next year I would plan on not having having your phone in school regardless of what um comes through statute I don't know if that answers your question but if they can read between the lines I I didn't I came out of left field I should have probably called you and let you have a little bit of heads up on that I but like I said I just read it here about 3 4:00 and I was just kind of curious on where we were at and that and so about a year a h topic about
a year ago um there were two maybe three states that had it in statute where it was was against the law to bring a cell phone to school um and I think that's where I probably talked about you know I do see this probably coming through at our state level here as well um I am still pretty confident that that is what they will put through but nothing surprises me anymore um we've tried a couple different things and we've talked at length at at leadership and I know I have some of my staff sitting here about
cell phones um we've tried things to the three strikes in your out rule uh we tried this year where it's as soon as you see it we have discretion to take it um and I think it's everything Across the Nation not just here in Minnesota is moving towards it's a distraction it's causing social media issues um I I would like I said I don't want to say for sure what it is because that's a conversation I have to have with with leadership and staff and see what statute is but um I would really start planning on not having
them at school next year and if they are it's out of sight obviously if the state would step in and you know they would pass a statute or something it's a lot easier you know for enforcement you say you know this is this is what the state is you know we're going to this is how we're going to handle it but if they up left up to individual districts I just kind of curious on what direction that you feel that we're going to be moving toward I'm going to move towards the direction of we're not going to have them and and I would tell you in the instances where
I've had to contact home and this is probably more of a 712 thing just because of the client tell having cell phones at my level but um anytime I've had to contact a parent it's been super supported of Yep this isn't a problem I've had parents come right in and take it from kids um that maybe the kid was refusing to give it up and saying nope this is not a choice here in school so um that's been great to see that's been something that um you know kudos to our community and and our parents are supporting
that and it's kind of for me also kind of geared me towards the dire C of yep it is time that these aren't in school whatsoever thank you to go off to that what's is that going to fall into the smart watches too in that category I mean you get rid of the cell phones you know the smart watches are pretty well look like a normal watch nowadays yep it would follow the same thing and you know there's there's a lot of discussion that's got to come from it right because you have kids seventh graders eighth
graders you know all the way through seniors they're in after school activities or or they have to have something to contact parents to get home like it can't be a you know no cell phone policy or else right like there has to be something where I use the word in in my my job every day of is it reasonable finding something that's reasonable so that a parent that has a a 13-year-old seventh grader here that goes to basketball after school and needs to call them when they're done is what we've put together reasonable and I I'm very confident that we can come up with something like that but I do
think you know with smart watches and cell phones in the classroom next year it's going to be more more um stringent than it's been this year one thing you got to be careful with is make sure there's a medical exemption for uh I know diabetic monitors and that kind of stuff too so yes for any medical exemption we have 504 plans that are written so that's medically documented for all of our students but at Lakeside nobody I'm not sure if you wanted to know but at Lakeside the students have to keep them out
of eyesight at all times as soon as they're off the bus um we started that last year actually and it has worked perfectly this year I don't know if I've had any in the office last year it was a bit of a struggle but the phone calls with the parents were very supportive but um a lot of research that's coming out recently and if my own children are listening to this or do listen to this at some point they're going to say Mom and they're going to roll their eyes it's
truly um an addiction and if you go to a restaurant if you go anywhere you're going to see that students are addicted to it as well as adults and it so it's almost like we have to figure out a way as a community to come together and make decisions on cell phones and what they're going to be because they're a very powerful tool when they're used in the right way at the right times so this is really something that's going to be interesting to see how it plays out but johathan
hate has written a book is that is really excellent excellent about um dig digital citizenship and kind of the history of how it all came to be where we are now I'm 45 and he really goes back to the time when like Jacob wling was kidnapped and how parents decided to keep their children indoors rather than sending them outside and letting them play on their own and it um just the history and the evolution of it it's very interesting but it's truly a community that we have to come together
and start talking about this what we expect for our kids because how students are treating each other on social media how we as adults are treating each other on social media without eye to eye conversations it's really um it's very powerful if we decide to do it as a community it can be such a good thing for our our children and our students and for each other so it's something um I'm very passionate about and again insert ey roll for my 13-year-old
daughter but um all of our Lakeside students have done a great job of it it the seventh graders that he received last year or this year I'm sure had some growing pains with Mr F so that's I'm sure you did a great job no issues with the incoming seventh grades um what I would say is like I said it's it's going to go to leadership and we'll have that conversation we'll come up with something but um it's it's something where you're right John it's it's become more and more of a Hot Topic and
my staff that are sitting here would be the first ones to tell you that I've advocated to keep them in the buildings and use them as a tool and we've got to teach them how to use it um I still do believe in that but I I think you know it's it's gotten to the time where there's got to be a cool off time there's got to be a break we've got to understand what it looks like to disconnect for eight hours when we come to school and I think that that will be a healthy thing for the parents for the students um for the staff obviously that are educating them um I think it'll be a really really good reset and
I apologize I know this came out of left field and on you and I don't mean to put you on the spot but I kind of tied in with the technology and Jeff his presentation great say if I can add one thing on the mobile phones it is that delicate balance because could they be a useful tool absolutely there are tech software that you can install to make them a room clicker so you can take the instructor putting something on the board and we can all make our guesses on our phones but there's also obviously an evil
side to that that it it's a fine line take them all thank you I would like to be able to see us do something as a district instead of having to wait for big brother now wait for them or maybe have something in place um to take care of that prior to so other questions for Jeff yeah Jeff you had mentioned um when we have like a drill here on campus and stuff
McLoud dispatch is obviously the dispatch for the deputies and sheriff's department but also uh Glenco squads Fire Department police department so on um when there is an emergency here on campus who is the um Central person if there is such a thing a central person that is the contact well uh in working with dispatch
that's that is a great question because it was very small print but if you look at our cameras they are labeled and named according to what's works for us they are cameras so we'll call it senior high social studies hallway Lakeside hallway whatever um that's what we know them as and the biggest frustration that we're learning with dispatch is we don't know where the social studies hallway is That's That central point of contact and in working closely with the training
and coordination with dispatch I've taken that as kind of myself that role based on I'm familiar with the schools I've been here long enough we worked with the labeling of them with the admin team till they would work for us to try to find events there's a lot of them the biggest thing for me is that to sit in my office with the cameras pulled up we can track by motion we can track by event I can translate to them
um during this hallway and a hallway that makes sense to them whether it's the north hallway or this hallway or the lower hallway uh that's that dance that we're trying to work out with them is how can I or someone else to be able to translate where they need to go then it's up to them to all the entities that you stated where is that best point of us to cut them off and contain that threat so at this point in time
working with dispatch and our SRO Brianna Corson uh it's kind of like I'm waiting last I talked with Brianna she was going to get me a this radio I can all this radio I'm used to carrying it with me um it's the same as our admin team we can communicate to the custodial team and each other but we can't open that line maybe in the offices Matt might have a radio or Bill may have a radio that would be you would be allowed to talk one-on-one to dispatch or the officers responding I don't have that or whomever
that person be maybe it's you got enough on your plate but maybe it's Trish to say Hey you have one of those radios Matt you have one of those radios you work with dispatch I see that role as in my office I have a big screen that have the cameras I'm very familiar with them I'll I'll do that I also work 20 years on the fire department 10 years on the paramedic on the ambulance crew I know a lot of the guys it's kind of that we'll work through this together and I think it's important to your point to have
that person that they can rely on to help them Direct that response did that answer your question yes I did I think just a followup or a couple comments to be made about it is just like with the technology the Facebook stuff and having individuals have the domain or the right and then they leave and then all of a sudden Things Fall Apart because the person that left was the one that had access to things having coverage meaning
cross training and so forth which is part of the training that we do which is awesome I think is very very important so that if you're on vacation if you're not here meaning retired um yeah don't get too excited retired or something like that that the next person whoever that may be everybody knows as far as dispatch and so forth the line of command but also what's going on this why too that
we layer that and why it was if we if we just go back to the Facebook pages that I can't help Joy on a Facebook account Joy created I have no nothing in there when we create stuff which is why when this became a concern or a question from the last board meeting it it it triggered a lot of conversations like we're having now within our tech department to say okay whoa whoa whoa whoa if we're going to do
that it needs to be created at a level that the three of us are listed within that Central GSL School District account official to be able to if I'm not here if I retired um Mike can go in there and continue that operation yansy can go in there and continue that operation so we don't slip or fall the problem you can see when somebody does it on their own when they retire when they leave now what well everybody that was following or hooked into that suddenly you're left
with crickets uh it isn't gleno left you it isn't the senior highest is no longer there it's just like no information is being posted so people feel that it's not being updated it's not well it was abandoned and because you were hooked to it you're still seeing this but you're also seeing we're not putting any information out there for you um so yeah it's very important that there are layers of what happens if and that's why we take all those things whether it's
me working with cameras Mike has the cameras yansy has the cameras they just have to work on the proper terminology that dispatch is looking from us that that's really the key and if none of us are there which is never probably a day that that's going to happen then we have had conversations Matt and I to be able to say hey if you're working with dispatch just stand and look at a camera and do this and just tell dispatch I'm the guy waving that's me that's where they can see and read oh it's
a cafeteria well I should probably figure out where m is within the relationship to that Cameron again now I can coordinate their response to that so yep and and one last comment too is and I know that you continue to not only on this campus have trainings and stuff but I you know just don't forget which I know you won't but the Lakeside campus as well which the uniqueness of Lakeside is the fact that they don't have a Silver Lake Police Department and I
know that officer coron is our school resource officer and is kind of the obviously liaison between the two sites and our whole entire School District but just in the training and in the drills I think the value to it is having drills and practices here you've got multiple agencies here within the community up at Silver Lake it's really McLoud County that would be the officers responding along with officer
Corson here we'd have more gleno officers as as well as officer Corson and sheriff's deputies and so forth too I think it's when we do our training Jamie to me it's also like you have to include everyone so it's however we train is how it's going to go that day so if we're doing things um well I sent an email as an example to bill this morning when it was like we we we're doing a lock down in Lincoln Elementary okay
well who else do we want to know that there's a lot lock down well for me everyone a lockdown is if it's happening on your end of the building it's affecting the entire campus so why don't we just lock down the campuses including Silver Lake uh we don't know um but when we're doing it like when we and we have to I mean I'm not saying that's wrong but when we practice at the senior high when we do that okay we're in lockdown who are we notifying other than the senior high Junior
High that our intercom system hits what are we doing with people in the black gym what are we doing with people on and on Lakeside Lincoln Elementary it's important that we train in those respects so staff know their expectations and what we need to do to help in the response but I think it's also important to as a community that we're all practicing it together we're hitting our Panic buttons all our electronic doors locked down everything if we're not doing that the minute the real deal happens God forbid now we're
kind of like well we'll do this because that's what we've always done but but we're not letting the Fieldhouse staff know that there's an incident occurring now they're buzzing people in and out of the door all day long that whoa that's not good um so yeah it is constant training it is refining everything we do it is uh nice working with officer Corson uh having her ideas and trying to help her put the software on her laptop will it work and expand it beyond
what dispatch is currently using I want to just thank you for that and all of the team members that are proactively thinking about different scenarios and stuff because that's obviously the important thing is to do the drills do the practice so like you said in the case of any type of emergency and it doesn't have to be a shooter type situation it can be just a medical emergency where you want to lock down and get the hallways cleared so that stretchers and and emergency vehicles
and Personnel can get to where they need to and stuff prior to doing um we had a fire was it one of our main water lines broke I think it was up in the junior high area had we had the dispatch train on the cameras now they looked all over the fire department trying to find where well if you had the camera you can obviously look and see water spewing out somewhere you go right there well for the fire department that would have been solid that would have helped them plan where they needed to go instead of trying to go down the
hallways or listening for the water okay well there it is thank you you're welcome thanks for the questions any other questions for Jeff one more thing on the Facebook what what's your time frame on how many hours per se would you take to make one hom page and then correlate everything into that we had the homepage that's already done and when I say that I'm saying from a school district overarching umbrella um I don't really have an answer for
you on because we simply created the Ag and then we said okay who's going to administer it isn't going to be the tech we created it Mr Sanju let's go you'll be the district spokesman I'm in well I Mike probably knows more but he didn't have a personal Facebook account or he couldn't remember the username and password to that that's important for us because we have to link that into this one for you to be able to post on behalf of Glenco Silver Lake School District so we're in the process right now of
working through an appeal with meta AI make sure as I said jokingly to make sure Chris is not a robot he is an actual person so I don't have a timeline for that because it's kind of out of our control we're waiting for Facebook to answer the jail question uh after that it's simply a matter of working with the entities such as the Lakes sides and the Lincoln that existed before us to include hours which I'm not all that up to date
on the Facebook Savvy stuff but a hashtag something somebody would explain it to us is how does information bill or Joy post on behalf of Lakeside also end up at Glen Co server Lake because that to me that's what we're looking for is that one spot on our website that says we are the Facebook account of Glen Co and then from there to have all the inform I think that's maybe what you were asking but to have all that information coming from One Source instead of I mean I get it if my kids's
at Lakeside then I only want I only care about Lakeside I understand that but I can I sent an email to the board and to Sanju um but I did some research on how other schools handle it and what they do um so I can certainly forward that on to you I think you know Chris being the administrator when I looked into it a lot of other schools that person spending to 10 to 15 hours a week keeping it up to date which is why we don't do it right but the problem
is that's a lot of people's communication channels nowadays so you have to stay relevant right whether we want to do it or not or whether you get your information from there um so I do think as a board it's something we have to talk about and look into in the future on how is it going to be managed who's going to manage it what does that look like um a lot of these other schools in the areas it's they're not just doing Facebook they're doing a lot of other things um it's an entire job description sometimes that falls under
it sometimes it's a person in in the district office or it's a secret a social media specialist That's what I do y so it it's a lot it is a lot and I don't disagree at all as to the importance of it I think for me age wise that is gone but I do know that that Facebook is massive you know and the in the uh kids that are using staffs that are using so I I get it but at this point in time at that question it was
like there are so many that are already out there and it's kind of like now reeling them all back in somehow to to go to where you're trying to get to go to I think we're on the right start to do it it's just a matter of waiting for the appeal to come through now we've got somebody that's going to put the content from that level and then we'll work on all the other stuff and to your point we probably are going to need more than one to make sure that that content is constant and current and make sure
we're covering as many things as Facebook needs us or the people following us want to yeah and I had a conversation with Chris um a lot of other schools have like an email address so it's Communications at GSL or whatever it is to send pictures and ideas to I know Chris said he manages that right now but again that's maybe a better central location well we've done at that which is Kayla that's a great question what we did on creating it from a tech level is we also created a social media account that it says exactly that if you
have anything uh you have questions you have post post you have pictures if you don't send them to the social media account and then somebody again will have that email forwarded to them and they'll utilize that information that's being funneled to that so again that's that another source for us to make sure we're putting the current content or content that people are looking for make sure we're covering all that does that help yeah a lot of questions have you here all night I also want to thank you and
and the tech department um testing season is like always but I want to thank you guys for responding to the tech tickets that staff put in um and of course with testing season like I said is always season but you know with with fast Bridge testing and stuff in the elementaries with MCAS um that can also add additional um commitments of time and and work that happens when technology is great when it works not so much when it doesn't right
so thanks for the response of your staff um to the to the the tech staff's response to the regular staff in the classrooms when it comes time to respond to it's not working and I need it right now which is all the time right all the time yep so thank you for that I appreciate that thank you just an interesting conversation we're having we're we're looking at trying to take technology away but then we're trying to create more it's like chasing cats you know
I when I used to call Lori at Lakeside just to get information I just cut dialed on the phone that was Lori Facebook right there right Y no it time to change and that's kind of where I'm at that that no I I don't need Facebook whatever I'm good I get it I get it I agree with you guys and I think the funny part about it or the serious part about it is and I think you made mention of it you know it's a tool I think everyone in the room agrees that technology is a tool and it's just
once again educating the public of all ages how to use it appropriately correct and and I think that that's where I mean that's the direction technology what we currently have and of course where we're going and what we don't even know we don't know but whatever it is out there in the unknown of the future with regard to technology it's once again educating individuals to use it for good not evil and that's where I go back
to saying it's a good thing that that question came up and that we're talking about CU it affords us the opportunity timely being the website is already being migrated over now is the time to go through and make sure that information creating that Facebook now is that time to rethink it and do it in a different way than we've been doing it before so once the appeal and Chris is okay then we're okay plus Kayla you're doing it you're volunteering there see yes love volunteers
all right any more questions for Mr Mr Jensen I have one more stop asking one more so we do remove cellones I just go Mr fos from the school building for students are we going to implement uh kind of like a radio system have multiple radios in the school for students to use in case there is an emergency in the area I me God forbid you know K Falls breaks arm or something happens
phone in every classroom desktop see there again that's how schools have changed that used to not be a thing now we do have the communication in each and every one of our classrooms so Game Changer all right are you sure good one more thank you guys thank you thank you well Trisha you've had all this time now
to sit in I have I know right um uh we'll go to uh reports and presentations a Director of Finance report administrator and committee reports oh okay admin yeah well administrating committee reports thank you um yes as Jason said I'm just starting um about a month now so right now I just been doing um trainings and sessions with masbo MP meeting with Michelle um weekly and then also St in communication and meeting with Chris so just trying to make sure
I'm learning everything um that I can do but Chris did give me a couple things since he's not here um just a couple reminders that the next community in the schools is April 11th and this will be a career fa career fair day that will be set up in the purple gym um looking ahead to the school calendar there's no school next Monday February 17th because of President's Day and then also March 3rd there is no school for Teacher Workshop day um and then currently there is
a meeting set up for the lctn on May 12th but he not sure if that will be happening or not any questions for me all right here none we'll move on to principal reports Mr Butler good evening thank you Trisha thank you Jason joy and I will um tag team this um I'll highlight some of the items on here um if you if you look
at the top you see um a little summary of our teachers work um with letters and the science of reading um something I want to share we had a live session on February 5th and and just you know lots of teachers coming to me after that talking about two teaching tools we've we've learned about you can see them there um youly in Integrity what I really want to share though is what um some kids are saying about those
two tools they're fun they're catchy they're the best we especially love word chops and roller coasters so credit to our teachers um for diving into this applying what we're learning um about the science of reading through letters so um Joy will cover curriculum and assessment I want to jump down to the bottom our two applications for Minnesota reading Corps have been submitted and um we we
currently have one tutor at link Brian who would like to come back next year and we have Wendy over at Lakeside again we have a full-time member at link with grades K through two and then a halftime at Lakeside for third grade um I've got nothing new on title we're awaiting the um the allocation which which you know we're hoping to receive before um before May and then you can look you can
look at the list there the SCH School Community Partnership um all those activities going on getting families into the buildings um Outreach to families I do want to acknowledge Lorie hadle stead for our readathon and our three sponsors bumps Subway and unhinged what uh what questions do you have all right thank you good
evening I get to present the um requested science curriculum for kindergarten through fifth grade which we are requesting that we could purchase Mystery Science which is known as kind of a a open and go curriculum it's something that follows our standards from the state of Minnesota um the new uh generation science standards that we've all been told to follow with
the new science curriculum I have given all of you an updated curriculum review cycle that's a colored piece of paper and then I've also given you what the cost of the program is um this is a very reasonable program compared to some of the other quotes that we've gotten um one that I had actually spoken with a couple people about over the summer was over $100,000 so this one is much more reasonable with this curriculum um you purchase it for seven years which is
what we've requested and then with it we're going to purchase hope to purchase mystery packs one pack for each teacher each classroom teacher and this would include all of the supplies that they're going to need for one year for 60 students so with that we would have to replenish it every year so Michelle would call that a curriculum with a tail but that would be something that we'd work through some of those replacement pieces would be cotton balls or Q-tips things
that we can often buy on our own with school money but through like like a Walmart or an Amazon or something where we buy them in bulk uh but that is usually a very reasonable thing that we can do as in the schools but you can see over on the Le hand side each of it's broken down by grade level and then it's also broken down by the mystery packs and then each year um it's about $2,099 per School uh and then we get a discount because we're purchasing it for two
schools and then we also get a discount because we're purchasing it over seven years and then on the bottom right you can see that the grand total is $32,900 So as I was saying this curriculum is definitely known as an open and go curriculum that is is does not have um any consumables it doesn't have a book that comes with it it's something that uh teachers open the curriculum and then they start teaching it they have access to it currently and
we can see the usage of the curricul as it's going um we are not keeping stem for next year as it stands at this moment so stem would be embedded within this program um the the rep Steve Miller has sent me the analytics of how it crosses over where we can see where stem is embedded within it how classroom teachers can do it um he said that on average it's about a 30 to 35 minute
lesson uh for grades three four and five for a little younger it's about 20 minute lesson they look to have about two times a week for the lesson and it depends on how the teacher or the grade level decides to roam the program and how they're going to do it any other highlights that I can answer for you the PD itself for the actual program it's so easy that they give us about an hour that we'll do during Workshop week where he just teaches everybody how to open the program
up and make sure that they can get to where they need to get how to navigate everything um other districts in our area actually use a curriculum SI East is one um there are a couple others that I have written down on a piece of paper in my office if you'd like those I can certainly send them to you but do you have any questions about the curriculum itself Joy are there any technology um license licenses or apps
or anything needed that are not included in this price there are not no we've had a couple teachers who have used it on their own for the last couple of years just by trying it out to see um what the program looks like and heard wonderful reviews from those teachers who have used it they're excited
about the opportunity of having something that's consistent and literally open and go and this will be on the agenda when next in March in March yes we'll do it in March any other questions sorry go ahead just to give you a little update then too with the curriculum review cycle every year that I've been in
this position we have adjusted the curriculum review cycle uh when I started in this position 10 years ago you could get a curriculum for K through 12 for just over 100,000 I just got a quote for the 7 through 12 English curriculum um and that was pretty minimal of what they've requested at $160,000 so things have really changed and evolved um I'm working with Mr fos as well as the the 712 English Department Mr hilner on what they
exactly want out of that but they're looking right now at going with mcra Hill so that if it was um hoped to be purchased we would present to you later this spring and then hope that that would be purchased after July 1st and that would leave the k6 um teachers to look for their Ela curriculum to be purchased the following year after July 1st so that we can implement it we if we were going to land at a at a good
time with the redac we landed at a a great time um with our curriculum where we were at the review process um all of the knowledge that our teachers are gaining with the react everything that they're learning and they're doing um as Mr Butler had talked about the enjoyment that the K2 teachers are having with Hagerty and youly U Mrs immerman actually has a little animal in her classroom a little stuffed animal that she calls Hagerty because the kids wanted to name it hegerty like the
is just is so enjoyable to watch what they're learning and how they're doing it our third grade teachers are doing it and our fourth grade teachers are also with these intervention programs it's like there has been a um just light bulbs going off in many different directions and it's cool to see Joy can you repeat just one more time the the um layout of the adoption that you just said with regard to the read act I think
I followed it for the elementary but didn't you say that the ELA for secondary that they're zeroing in on what they're wanting and when would that purchase be that would be after July 1st of this year would be the Hope yep and react is not they've not come out with recommendations for the 712 level okay and nor have I heard that they're going to come up with recommendations their focus is solely on the K through
three and then um Upper Elementary okay so just in kind of chicken or egg and laying out the the timeline for that if we're zeroing in at the secondary on an Ela but they haven't gone through the read act training yet and there haven't been recommendations coming out at this point does it behoove us as a district to do that purchase with some of those unknowns from the state but also with the training having not
been done by the secondary as opposed to what I'm hearing for the elementary which is that they are currently going through the training and the adoption for the ELA curriculum for them sounds to me like that's lining up well like you're saying but it sounds a little and my word clumsy for the secondary with some unknowns being out there I think it's an excellent point I think we have some time however to decide that and the state will probably offer
a bit of guidance but I was just with um I was just at mespa which is the elementary principal Association and there is not a recommendation that's coming out of the state at this point so maybe in two years maybe three years maybe even next year right with this mde they kind of just come up with things uh however right now they don't have a consistent curriculum at 7 through 12 so if it's something that we choose to wait on
I I'd like it to be a very purposeful decision but I do think it's good that they're looking so we have knowledge of what's available to us right now um and I will tell you that whatever curriculum we purchase it's only as good as professional development and I think we've had that conversation a couple of times Jamie and when the 712 teachers came along with mcra Hill I felt pretty confident with that k6 had an excellent experience with our mcra Hill and Mrs Sherman and Mr T would you agree and
Mrs Kester um the PD that we've gotten with mcra Hill has been Second To None um however again we want to make sure that we're spending our money wisely so we have time I just wanted to give you a little bit of an update on kind of where we're at that they want ahead and they're starting to look for what's available and what the options are thanks Joy anybody have any other questions we'll move on to principal Foss
all right all right I have a number of things here but I will try and make it quick um we are entering testing season for MCA testing um we have several different tests that we go through districtwide but at the ones that we're going to be doing Junior High Senior High we have our access for elll testing that window opens earliest which would be um it's actually already open it opened at the end of January and ends end of March um but the ones that people are probably more accustomed to hearing about
or MCAS and MCAS in math reading and science uh windows open at the beginning of March and then end uh pretty much beginning of May one of the things that I wanted to talk to you as a board today about is kind of adjusting how we go about testing our students I know about a year ago I talked to you about changing how we had done testing over the previous six years that i' had been here and talking to you about our MCA scores not necessarily being reflective of ability but being reflective of
effort and we changed how we approached it as opposed to pulling them multiple times from Individual classes at 30 to 40 minutes a time and having them take that test in three to four sessions which was very disruptive to the classroom teachers who were still trying to get through lessons um but also didn't allow the students an extended period of time to actually give an effort on that test when we changed that our test scores last year um improved and
I I still stand by I think that that had a lot to do with students gave a much better effort during that time because it was a concerted time they could take that test and what I would like to talk to you about today is adjusting how we go about testing again and taking it a little bit even further so due to react like we had just talked about we have several half days in our calendar where um we're in school students are in school from basically 8:00 to noon they go home and then from noon till the end of the day those
that are enrolled in redak training have r um trainings that they have to log into at the 712 level that shortened schedule really does disrupt the learning of students they go from a 49 minute class period to a 23 minute class period And if we're being very honest and real with you by the time a kid gets into the classroom set down settled and then instruction takes place and then packs up to get ready to go to the next lesson we're looking at a solid 15
to 16 minutes of actual instruction that's taking place on a shortened day so I've talked to uh my assistant principal Beckman we've talked at leadership and what we would like to do is offer our testing our main testing on two of our shortened school days which would be April 2nd and April 17th um what we would do on those days is we would do basically all the reading testing on the first half day that's all our junior high students would do uh as well as our 10th graders would come
in and then 11th graders would take math they would take that test during that day our 9th and 12th graders would not come to school and there's a couple reasons why they wouldn't come to school number one it would reduce the disruptions that we have throughout the day because 9th and 12th graders don't take MCA tests number two um it frees up test monitors if we don't have all of our staff working with students that day they can go in and we can offer testing sessions in smaller groups as opposed to
25 to 30 in testing uh classrooms number three it keeps the n9th and 12th graders off of our Wi-Fi system which is a big thing because when we have that many people accessing something as important as our MCAS that we are going to be judged upon um we have had issues in the past where at legs or we've had to have the IT department come in and fix those things it just takes those students off of the system during that day um and then it would free up some of our PA professionals to help be escorts help monitor small group sessions so that's
a whole bunch for you that you're not looking at right in front of you right now because I didn't want this information to get out if it's not going to happen because I I live in a world where sometimes when I hand sheets of paper out and we don't move forward with it they end up in people's hands and then that's what they think we're doing so this is me using a lot of words to explain to you that I would like to do the vast majority of our testing at the 712 level on April 2nd and April 17th and we wouldn't have our 9th and 12th graders come on those days they're both shortened days were're done at noon I'm going to pause there for a second and
see if you guys have any questions for me speaking from a student standpoint they can't stand those shorten days anyway so they don't get anything out of it speaking from an administrator standpoint I don't like them either so I'm I'm trying I'm trying to make the best of what what we need to do I understand the why we have shortened days I think this is utilizing that day to the best of our ability and it's something that we have to do anyways MCA testing is something we do every year I think it fits in well to the half
day but I want the board to be understanding of that and an approval of that before I move forward with talking to the community and the students and the whole staff about it so Matt you know location location location is kind of real estate world but the the 9th and 11th graders would not be here on N and 12th nth yeah would not be here on site but the expectation
for them would that be still a syn learning you not using technology because I understand what you're saying as far as weighing down the system and stuff but I just worry about how we're going to phrase it and what our expectations are as a district for the students that are not on site here at our location but what are they sort of what is the expectation for them with regard to learning even though location doesn't put them here on campus and that's
a conversation I can have at leadership that's more in depth um to be honest with you I I didn't want to go super far with the plan beyond what we had just talked about if I came to the board and you as a board said absolutely not because then it would have been planning for something that we didn't need to have those discussions I think you know the the conversations could go we do have Google Classroom we do have access to technology that we're using and if those students are offsite they could access something at the 9th and 12th grade level that they could be doing from home much like a digital learning
day um and I think those are the conversations that we would have pending and I'm not looking obviously not a vote or anything here but if the consensus seems like that's a reasonable thing to do with our testing then I can have my conversation with my leadership here in the next week or two to kind of have more of an in-depth conversation about that I'm going to move
on then all right um I want to talk also some of the the testing that we do we fast screen students and the reason that I'm going to bring this up is because I'm going to segue it into our adsis conversation that I've had now for almost a full year um we give aast testing for all of our students in 7th 8th n9th and 10th grade this gives us data on where they are with their math and their reading abilities um we do it at the beginning of the year we also do it at the end of the year to see which progress they've made uh we do use it in our child find process um to identify anybody that
may have special education needs uh anybody that needs interventions or something of the sort to help keep them out of special education which brings me into adsys so I have been speaking about adsys for about a year at the board level adsys is funding through the state which in a nutshell is provides funding to districts to help prevent the the basically misrepresentation of individuals identified as having a special education disability so what it boils
down to and it could be many many many things with this funding but what it would boil down to at my level is an interventionist we don't have an interventionist at the 712 level we have a 0. five title teacher at the seventh eth grade level um but they go from having quite a few supports K through six which they should have then they get to 78 where they have a 0.5 title teacher that does what he can do and then they get to the 912 level where we don't have those supports of those those students um the Adis window is currently
open for applications it ends March 7th um I have started it I actually was emailing with Trisha today and Michelle of I would like to sit with you to go over my budget plan to go over my Lea description um next week um I want to make sure that I have all my questions kind of in a row so I don't waste either of their times um and I do plan on having that submitted well before the March 7th deadline um they do award recipients of that funding um I think the
second week in April so we will know uh if we were awarded that funding and then my my plan at that point in time would be to come to you and say we have this funding from the state I would like to come up with an interventionist job description and I would like to post this to hire um an interventionist for probably grades 7 8 N9 and 10 um students in grades 11 and 12 uh probably wouldn't qualify for interventions to keep them out of special education at that point in time do you have any questions on the adsis process
and where I'm at with that I want to compliment you I know you and I have had conversations about this the last couple years and um like I said we have interventionists in the you know K through6 area and um I I applaud you for going after this again I know this is what the third year or your second it's so if you've ever seen the movie The shash Shank Redemption where you just
keep sending letters until they get sick of getting letters from you and then they just give you what you're asking that's kind of what I'm doing um I applied last year for a uh mtss Grant which is different than adsys okay um I was denied the mtss Grant and I was quite frustrated um because I did ask where that money went and I'm not going to get on a soap box here but it went to very big districts um there weren't districts our size that received that adsis is different there is a much
bigger bucket of money in adsis um I've had conversations with individuals that work within the adsis I don't want to say department but are very understanding of adsis at the MD level um and from what I've understood is as long as your requests are reasonable as long as they make sense to to help um stop students from being identified as a special education disability when they don't have that disability that money is awarded so um identifying how much we can access and then identifying how we're going to utilize it is kind of the biggest part of this process and putting into
a budget it is on a 2-year fiscal year cycle um but once you're in on Adis it's pretty much renewed each year so I know there are districts around us that have been in adsis for a while and there is paperwork there are evaluations that you have to do at the beginning middle and end of each year um but it's no different much smaller scale than what I would say we've done in the past uh with like our lift grants through uh The Cooperative we've had to do those evaluation reports the beginning middle and
end as well and it's it's benefited our students and it's benefited our programs this is just a bigger scale through the Department of Education well thank you very much for pursuing us and looking into it I appreciate it m Matt you said that the it's a grant it's it's it's money that is for a certain amount of time right correct so can you just repeat how it's it's one
year at a time re ongoing renewal for it's two fiscal years okay um and it's confusing because from mde they wouldn't even tell you that it's a grant but you find the information under their grants page so I don't I don't know how to word it other than calling it a grant but again basically what I've been told is if things are reasonable and your budget makes sense and it affects students directly this can't be an administrative position it can't be professional development
it needs to be to to work directly with students to help intervene from special education um I have been told that once you're in it it's basically recurring you just renew it so yes it's a grant um but I don't know that that would be the correct terminology of it I just don't have a better term for it right now with that ongoing renewal is there a cap or does it eventually run out is is the expectation of mde that that this is through mde
right is the expectation of mde with granting this money and awarding this that you're building into a budget the maintaining of it when the funding from them stops yeah um so there is a cap on it uh the cap is like it's over a million dollars so that's per request not like in the bucket of money so we're not we're not even close to hitting what that cap would be in in a 2-year fiscal year
window um um I think the the overall bucket of money on it they they did post it in one of the things that I read it's it's very very high um when we had a meeting I think it was last summer they didn't run out of adsys funding which is why they're saying request it this money is here we want to give it to you we need applications there's a lot of districts that are not accessing it um and that was a a meeting we had with Sonia Sia
um probably back back in June um so yeah I think there is a finite dollar amount but they haven't exceeded that in the past and I'm not saying that that wouldn't happen they're just what we've been told is they haven't hit that before okay I I too applaud you for pursuing this the only caveat that I would mention is just the caution of if we're adding an FTE that would become
something that would be part of our ongoing maintaining of it um with smaller class sizes making their way toward the junior high and the senior high as you're aware of I just caution everyone to be cautious of the fact that um with the smaller class size is coming adding an FTE to where the classes are going to be getting smaller is on its way just to be aware of that thanks moving on from adsis this is a
lot all at once I'm not going to start by saying this is going to be quick for every time I do it it's like 30 minutes long um we have act coming up it's planned for April 8th uh Britney Schmid and I met with all of our Juniors last week to go over act um we are going to host it this year at the gleno city center we have changed this a couple times in the seven years I've been here from hosting it here to hosting at the city center um I believe there'll just be less distractions there than there have been here not that this has been egregious in that at all but there are still Bells happening there is
still passing time with 700 kids at the junior high level um Junior High Senior High level um I think it'll be a better way to focus for our kids that are there um registration process is completed um thanks to Britney Schmid and Whitney Peters they put a ton of effort into this to get all all of our uh eth nth 10th and 11th graders registered and we are working on putting together the master grid for the Junior High Senior High for next year already which is a process but um this is kind of the time that we start with February March um
prom is going to happen on April 26th Grand March will be at GSL and the dinner and the dance will be at the Crow River Winery Alpha Highway 7 um the one thing I do want to add with prom uh we are hosting our mock crash this year this is something that Chris would have spoken about if he was here tonight um as he is one of the representatives um from McLoud towards zero deaths that's who who helps uh put this on um the mck crash is a three-year cycle that goes around to Area Schools uh the last time
we hosted it was in 2022 so we'll be back here again uh that is going to happen on April 24th so it'll happen right before prom hopefully encourage students to make Positive Choices when they go to prom and have fun um in a healthy way uh we have uh I have contacted Brad Bigler to come and speak again he was a speaker that we had here in 2022 uh he did lose a child to a drunk driver uh years and years ago and did a did a wonderful job when he was here three years ago uh we'll
be back here to present and um the last thing I have is that our blood drive is going to be on April 11th any more questions from the board thanks mat hopefully we'll get more blood units thank you all right any committee reports we had an
operations and Facilities meeting um some projects that are scheduled to be completed that are coming up the um upper level and Lobby painting of the Fieldhouse is scheduled for June resurfacing of the tennis courts will be taking place weather pending and so forth in May we're looking at the lakeside fuse panel um the auditorium air handler valves have been completed and we're looking at Lakeside cafeteria
Windows scheduled for over Easter thank you any other committee reports no all right we'll move on to approve the consent agenda this an action item do I have a motion I'll make that motion motion by Leisa do have a second second by John to approve the consent agenda all in favor indicate by saying I I post same
sign motion carries new business um item a tral presentation uh we have Brandon and Jake here they're going to talk about the initial bids that went out before we get to approval
hello hello everyone uh I'm Jake Atkins tremco Roofing with Brandon clal uh
we're here present on the bid results for the upcoming project um so we've got our project summary this is everything that was included um in the base bid uh that we've received numbers back for now um this is just written out I've got a A visual representation that you can see later on um so roof Replacements these are
all occurring at the GSL camp uh listed here I'll show you a visual we've got our facade scope um sealant replacement tuck pointing brick replacement lentil replacement chimney repair and some through wall flashing replacement uh third item is our HVAC New Life scope so that's our Pure Air um HVAC restoration sculpt that's going to be occurring um on the air
handlers listed there um primarily servicing kind of the the East portion of the school and our mechanical and electrical that that really ties into our HVAC scope there so on this page you can see the areas that we're looking at replacing um areas in yellow here will be occurring in the
first phase so summer 2025 in the areas in blue will be occurring in the second phase summer of 2026 I can a little bit so I mean this is kind of a large breakdown of all of the work Scopes we looked at for the projects included in the referendum so the items that we bid out this first round does not necessarily include everything
that we're going to be doing um it doesn't have anything at the uh Lakeside Elementary yet um and we're missing some of the alternates that we have on the HVAC budget so there's some air conditioning we're looking to add to some of those seven ahus here on this campus um that's something we were not able to get pricing on just yet the mechanical engineer still working on drawing up those drawings and we will work with uh hopefully the selected mechanical contractor to develop pricing for that
portion of it um but this kind of gives a rough breakdown of everything we have in there um if you add up the cost of what we bid out in this first round of of bidding it's 7,491 th000 and some change for what our estimated budgets were for that portion of the work um if you go to the next slide um so this is the bid results what we got it's it's pretty dang small um but if you look at it we had two biders McDow company John A doson and son
um their base bid number McDow was low by roughly 600,000 or so um and they were about $147,000 over our estimated budget um so it's actually fairly close this large of a bid it's within less than 2% from what we projected um the alternate bids there's an alternate one for um replacing some rtus on
the Fieldhouse then alternate number two is additional facade scope for some through all flashing that we discovered was failed um during our project development um so at this point in time I believe we have our recommendation handed out is to select the base bid and altered it number two with McDow company um and so I think all you have that in front of you if you have any questions please feel free to ask
reason EXC and the reason some of the one of the maybe not the main reason but there was a there is going to be a construction road construction going to be happening up in Silver Lake for the next couple years around the school the school building so this year we're not interfering or we're not going to be conflicted either with the with that construction going on um with the way how everything is GNA be phased out correct correct we won't be doing anything over there this year and I think if I remember right the work
that's happening this year if if we were to do a project next year I think we'd be okay but we could either do next year or the year after um for that site and there's three phases total so we bid out the first two phases this go around correct okay thank you have you worked with either of these two biders either of these two companies with other projects yes I've worked um with both of these companies for the
last 12 years years um on various different projects throughout the state um both are very good uh I've worked with McDow quite a bit and they're I'd say they're one of the best roofing contractors in the state so I'm I'd be very happy with them getting awarded and confident in their abilities so at this time you're recommending your recommendation would be the
base bid with Al number two correct yep that's a total of seven 7,6 7,400 that we have yes yep that's correct so alternate bid number one was to add to replace the three rtus on the Fieldhouse um by not going with alternate bid number one what happens to
the rtus that would have been added or replaced on the Fieldhouse so as of now we're holding off on that alternate until we get pricing back for the other um air handle or excuse me the other air conditioning that work that we're looking at for the ahus for the there's seven ahus that we're going to basically are in development right now for a um AC design and once we get that pricing back we'll see what those numbers are and if all the numbers work within the
budget then we could potentially select that alternate again but we just wanted to keep it off the table for now until we know what the pricing is going to be right anybody else have any other questions
how do you feel about the BS were they not what you were expecting yeah I mean they're really close to what we were expecting we had a few different things from a design standpoint that came up during development that caused some increases in cost um but they really actually came in better than I was thinking based on what we found um I mean just for instance um the if you go back to that drawing yeah I can kind of explain a little bit of it uh so the Blue Area um essentially all of the roof
drains on that blue area are going to have to get replaced as part of the project they're an old detail that um is problematic uh that usually will start leaking and if it doesn't now it'll leak after roofing project it's it's called a lead nokom detail so if that drain starts getting jostled and moved around um the only thing that's keeping water from entering through is some some lead that's packed in there with oakum and then lead and if that breaks the seal then it's going to have water come through so typically anytime we come across that detail we we have to replace
it and so that added I would say roughly 50 to $75,000 just off the shoot there so um considering that and then some some other structural concerns that we had to look into on those blue areas that we had to address with our uh roof design to make sure that we're within what we have to be structurally um that added some cost too so considering that the way they came in is I'm pretty happy with it area
that's our oldest part it's 59 is maybe 69 69 okay well and the the yellow is two yellow is two yeah not the field not the field yeah but the other yellow that's all part of the 69 except for the yellow in the lower leftand corner right yep that's 63 y That's the Lincoln part Brandon do you want
to touch on the the roof yes so uh there's a mixture of two different roof types that we're utilizing one is a what's called a key single ply membrane and then the other one is a builtup roof and so they're two very different roof types and we selected the way we did it based on what structure would allow so for instance we have the Fieldhouse roof here that is getting um some new doz units and essentially that roof right now is over
capacity from a a load standpoint the way it sits um and so our roofing project we're going to remove basically 10 pounds per square foot and we're still right at the limit so whenever it was done structurally initially uh it wasn't quite to where it needed to be by I mean by quite a bit and so for instance that roof is going to be a single ply these roofs through here um as I was talking earlier structurally um a typical builtup roof is going
to weigh let's say 6 7 8 lounds a square foot uh the the roof system that we're utilizing and still being able to built up is going to be more than like the two to three pounds per square foot because we had to reduce that load and it cost a little more money to do that type of system to reduce that load instead of using aggregate Rock you're using like marble chips and so that costs just a little bit more money um but you're still able to get that builtup roof with a 30-year warranty so that's kind of what we
were looking at and fighting through during the design phase with this project are there um also um I I guess is it is it being asked or is it documented that we're having walkways on the roof so that if there's um any reason to be on the roof to be walking from point A to point
B that there's a an actual kind of like walkway designated so that it doesn't lead to people just walking anywhere on the roof causing damage in in different areas that we don't want them walking whether it be for repairs or for maintenance or for other needs of people that are going onto the rooftops typically there is walkways and so forth is that already designated in the plans so sometimes
there's walkway sometimes there's not so for instance on builtup roofs we typically don't put walkway on um because there's it's a rock surfacing it's not slippery um usually if you build walkway pads into it what happens is you end up ponding water along those walkway pads which isn't isn't what you want so on a builtup roof we really don't typically have that on single ply roofs it varies um what we'll do is we'll have walkway around all of the units and then at any access points
so that way if someone's working around a unit their the roof is going to be protected in some way with that walkway so they can walk around it and then if they're expected to you know come out of a hatch or a ladder that you have walkway at that point too yep well especially around the unit especially if you're carrying tools you know you're dropping a screwdriver you know just stuff like that is important to have those um pads around the units because you know it does happen yes it does happen i' I've had it happen to myself included so and you're correct about the
modified Built Well I call it a modified builtup roof but the ballasted roof that there's no walkways needed yeah for there yeah is correct were you expecting more biders than two uh nope we were expecting two um based on this type of project it's it's a lot of workload um so the two contractors that showed up um to our initial pre-bid meeting I I've worked with both of them and I I trusted both of them to do good work so um I think I was happy to have two
good bids um looking at it pretty hardly just like you mentioned um the scope of the work and how much work is going to be done in relatively a short amount of time they you feel comfortable with the the Manpower I know I've I've haven't dealt with McDonald but I've heard of them and I've seen them around there from what w w Park if I'm not mistaken um and um but I believe the other one company I my wife's company is familiar with them um but you feel comfortable they're going to have enough manpower to get the job done in a short
amount of time yes I I've talked to them um after the bids came in do an interview um just to make sure they're good with everything so with them it's they have their roofing division and a mechanical division so this whole project scope for the most part is going to be housed within the same mcdonal company so they're going to be able to communicate with one another pretty well I mean as well as you could even hope for I'd hope and so I know from a labor standpoint they have enough capacity to do
the yellow area is this year and mechanically uh I had been in conversations with them you know through the bid process to ensure that they had room and they assured me that they had room to do it this summer so so the um percent over budget is just under 2% right with the bid that came in correct and then also with going um with alternate bid number two which is an
alternate so it's not part of the budgeted amount that's another 38,700 so in a sense with this approval we would be over right now over the 2% um yes yep you're reading that correctly so that that alternate two wasn't in our initial work scope so it's just a straight ad um but as we were walking the project we learned of some that
were long so I believe it's is it right through here the Y blue right through there okay um that there's leaks along that wall and so we looked at it if you look at a through wall flashing essentially water gets into a masonry wall it comes down and it should Wick out through your through walls so depending on how the wall is constructed this one's constructed to do that and with the water out if you're having issues with your through wall flashing the water gets in it's not able to
Wick out that flashing and just runs right into the building so really the only long-term solution is to replace that and put new through wall on there you could try to coat the wall do some things and it'll last for maybe a few years if you're lucky but eventually it's going to start leaking again so um we just thought that we should really add that as an alternate to keep water out that's kind of the whole goal of what we're trying to do here so just a follow-up question to that um I understand the importance because I've I've seen it in a
building where the water doesn't Wick away and it just does damage within the building and and even interior as well as exterior and that was Oak Point intermediate um so you're familiar with that Jake um with that being said why was it put in as an alternate because of the importance being very very important um I put it as an alternate because it wasn't in our original work scope and I just wanted to see what that number was so that the district could
kind of see what was getting added to the budget that wasn't initially accounted for I guess was the main thought so we could see the number okay any more questions or comments I'm on
all right thanks gentlemen you so we'll move on to uh Item B approved roof project bids action item and I'm going to uh just put their recommendations in the wording here um based on the results of the roof bids trco along with superintendent Sanju and consulted sander it is a recommendation to accept the bid from mdow company for
phase one of the roof project at cost is 7,677 400 is it just phase one or is it phase one and two technically phase one and two phase one and it is okay so I could I should be saying phase one and two of the r project okay phase one and two okay all right with that motion do I
have do I have a motion so motion from John do I have a second I'll second second from from Alicia to accept the bid from mdow company for phase one and two of the rof project you said a cost of what 7,666 77,4 any other questions before
I ask for the uh the vote all right we have a motion by John second by Alicia to accept the bid uh all in favor please indicate by saying I I oppos same sign motion carries thanks for your time gentlemen thank you item C adopt the 2026 school calendar action item enclosure number two
two during the meet and confer meetings uh for the 2020 the 2026 2027 calendar was prepared it is the meet and confers recommendation that the board adopt the 2627 school calendar some of the highlights were school starts September uh Tuesday September 8th for uh grade 7 through 12 and Wednesday September 9th 2026 for grades K through 6 winter break is Wednesday December 23rd through
January 1st 2027 the last day of school for students is Wednesday June 2nd 27 and the last day of school for staff is Thursday June 3rd 27 with graduation being on June 4th 20127 superintendent Sanji recommends adopting the 2627 school calendar as proposed do you have a motion I'll make that motion do I have a second second second by
Randy any questions I think there's a few members of the committee here people that were there anybody have any questions or comments about the 26 27 calendar Prett painless it was a pretty quick okay meeting okay for new this is for not this coming here next year is set you know we were
two years out so was always kind of fun to try to forecast or plan or something see so so with the Wednesday September 9th 2026 for grades K through 6 are the checkin days prior to that date yes so the checkin days will be wedes the Wednesday before and then the Tuesday so that's why 7th through 12th grade I always start Tuesday the
September 8th yeah and then checkin and then September 8th will also be the checkin day for K through 6 and then K through 6 start Wednesday so it's not a week in ADV it's not a week prior to September 9th for the check-in days it's the day before no it's the Wednesday before so the September 2nd whatever date because it's the 9th is the first day so so yes so every year it's always during Workshop week the Wednesday during Workshop week and then the Tuesday after um
Labor Day gotcha thank you all right uh I have a motion by Alicia second by Randy to adopt the 2627 school calendar revisions um all in favor please indicate by saying I I post same sign motion carries item D approved teacher overloads action item High School principal F uh requests uh approval of overload for trimester 3 during the 2425 school year for
E sui kley Ashley Brown for Spanish and Kayla Sansbury for Elder BR do I have a motion I'll make that motion do I have a second second second by John any questions for anyone I think we discussed this quite a bit last last meeting yep okay all right I have a motion by Jason second by John to approve Tri three overloads all in favor
please indicate by saying I I oppose same sign motion carries item e first reading of policies action item is a recommendation of the policy committee to bring back the following policies for adoption uh 519 interviews of students by outside agencies 542 restrictive procedures 606 textbook and instructional materials 66.5 Library
materials 6 13 graduation requirements 614 school district testing plan and procedure 615 testing accommodations modifications and exemptions for IEPs Section 504 plans and LEP students 701 establishment of adoption of School District budget 714 fund policies 721 Uniform Grand guidance policy regarding Federal Reserve review sources do have a motion I'll make that
motion motion by Alicia do I have a second second second Kayla by Kayla second by Kayla two bring back policies listed above for adoption for the next school board meeting any questions or comments hearing none all in favor please indicate by saying I I oppose same sign item e carries F any miscellaneous at this time um can can I
hop in for one thing super quick so the consent agenda um and I know I missed this earlier but Ann Le plant is listed under hirings and she's listed under as a special education teacher multicategorical DCd and if you were watching that that is not correct um she is Junior High English long-term sub so my English teacher can have some anxiety go away and so can Shannon or sorry Ann
thanks for the clarification Matt all right do I have a motion to adjourn motion by John have a second second by Randy to adjourn at 75 7:45 p.m. all in favor please indicate by saying I I we jour