Algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. John call.
>> Yes. >> Jimmy >> present. >> Randy >> present. >> Kayla >> present. >> Myself present. Jason >> present. >> Alicia >> present. >> Thank you. Uh first item on the business approve the agenda. Do you have a motion? >> So moved.
>> Motion by J. Do you have a second? >> Second. Second by Randy to approve the agenda. All in favor, please indicate by saying I. >> I. >> Post same sign. Motion carries. Uh announcements. The next regular schoolboard meeting will be on Monday, August 10th, 2026 at 6 p.m. at the GSL
schools community room 44344. Next up, we have acknowledgements. Do we have any acknowledgements at this time? >> Yes. I would like to first of all start off by acknowledging our custodial staff once again. It's a very busy summer and it's worth toh have a shout out to them
because of their work ethic just from from even from last month when we did the with that as well. Uh also want to acknowledge our state track team, our coach who's here. They represented GSL at the state trap shooting contest here a few weeks ago and did a great job. Uh
and also would like to uh just send our sympathies have some sad news. um sent our sympathies to the family of Leverne Garac who was a longtime bus driver and um uh person that would do the fields and mow the lawns and just do a lot of
lot of things and and spent a lot of years at at GSL. So our sympathies to the family of Lever and then also um to the family of Nenna Martinez who is our par professional who who unexpectedly died on July 1st. Um, we're going to
have a a kind of a tribute for her tomorrow at 3 o'clock. I've worked with the family and uh that's going to take place right outside of on on the Lincoln parking lot. So, want to send our sympathies to the family of Na and um everyone that's involved with her
family. >> Thank you, Chris. Any other acknowledgements? >> All right, we'll move on the public input relating to the agenda. First call. Second call, public input relating to the agenda. And third call, public input relating to the agenda.
Reports and presentations. We don't have any at this time. Uh we'll move on to administrators and committee reports. Uh Director Bax. >> Thanks, Jason. Um just a couple updates on projects. Um auditorium is finishing up. Um the seats are all installed.
There is a couple parts that they're waiting for. They'll be delivered on the 15th and then they'll be back here either the 15th or the next day to finish those seats. The carpet is about 50% done. Um the upper carpet's left in a couple other areas. The auditorium
curtain um will be replaced on August 3rd or 4th. Um they're not for sure on the date of delivery, so they just kind of put that in. Um and then the dressing rooms, they've got new flooring. Um they're going to be getting painted. Um Kevin Lamont has built new cabinets for
there. So the only that's left is um a new counter. Um we are taking out the sinks. Um so it's just going to be a flat countertop. Um and the boosters um have given some donations to help pay for that. Um lakeside update. Um boilers are being demoed. One boiler is totally
gone. Nothing's left of it. Second one is about 50% gone. Um so they've been working on that. Um there is I think 8 to 10 rooms that have to be abated because of asbestous with the flooring. So that should be hopefully done next week. He figured it'd take a couple
days. Um and then all the cabinets are already ripped out. Um so once the abatement process is done, then they can start going in there and finishing up the rest of the flooring, put in the new cabinets, painting. Um so they do have a deadline and know that they need to be
done by August 21st. It's a very tight deadline, but with their schedules and trying to make sure that we have everything done correctly, it'll be a little tight, but they'll get it done. Um, a couple things in the district office. Um, audit time. So, we always do
the year- end audit that will be um, August 10th. We'll start besides um, the year- end audit. We had a sped audit that started in December. We just had the exit review. Everything looked good. There's just a couple tweaks we have to make. Um, so Hannah from the co-op, the
special ed director there, um, is working with me to help Bill and I make those little adjustments. And then not just this bed, we have a Mars audit. So last Wednesday we had a lady from MDE come out and look at our reporting from
2425. Um so Heidi and I have been working on that and getting everything sent to her and answering her questions and stuff. Um so it's all audits at one time. >> Any questions for me? >> Trisha on the uh the lakeside the extra
abatement that we're doing over there. Is that going to be something we can bill extra for? Is that insurance kind of still open on that or is that >> So they will only cover um the tearing of the flooring. So it's about half of our bill. So we will have to pay the asbestous part of it because that's in
it. But the tearing of the floor they will cover and it won't be on our bill from the flooring company. So I think it's 15,000 we have to pay for it. >> Okay. >> For the the abatement part.
>> Yes. >> 15,000. >> Yep. >> But they are covering the baitment of the boiler part >> cuz that we knew they'd probably have to have it anyway. >> Y >> Trisha, how often do we have like a sped
audit and a Mars audit? I mean, >> I've been there nine years and this is the first one. Is it a scheduled or is it a surprise? >> Surprise. >> Yep. So, I uh was talking to the MDE lady. We were talking and stuff kind of
a phone interview first and how it all goes and stuff. And I said I've been here almost 9 years that and I was the MRS coordinator and this is the first time we've ever had one that I know of. And she said she just got done with the district that the business manager was there for 30 years and that was their
first one. Um, I had asked Michelle like, "Hey, don't you know like what should we be worried about?" She's like, "Oh, don't be worried about it." She's like, "Last time was when Becky Doll was here and that was I don't know how many." >> The lady gave me a phone call and just said, "You've been randomly selected." >> Yep.
>> She said with the Mars that they they weren't fully staffed enough. And so now that they have staff, they can do more of these. Um, I think that with all the stuff that's going on in Minnesota with the state, I think we'll get audited on a lot more things. And we do, we get
audited on the migrant stuff. Like they request that. That's nothing new. Um, I don't know the last time we had a spend audit, not when I was here. Um, but >> right, good feedback. >> She she told me she was going to be here between 3 to four, maybe 5 hours.
>> She was here an hour and a half. >> And she was here an hour and a half because they had everything so set. So >> yeah, >> good job. >> Okay. >> Anything else? >> Any other questions for Mrs. All right. Principal reports. Uh Matt, you're here. Do you want to give us No.
Okay. We none for July. Superintendent report. >> Just a couple of things. Um still continuing to work on the workshop schedule and finalizing that. Uh reminder that uh school does start on the 31st of August, which is next month.
Um, and then that's for grades 7 through 12th grade. And then grades uh K through six will be on September 1st. Um, our workshop schedule, we have an open house on that Wednesday, the week before, which would be August 26th. Um, I'm also
continuing to work on our training and with the the crisis plan and we're going to the I love you guys uh model. And so we'll be training our staff during August during that particular time on on all the different things. and then how that all looks in terms of what
different activities you go to that you could be training some people during that. You're training your students. Um I've gone through the training a couple of different times and I think it's going to be something that's going to be really good for our staff and our students uh to be able to to do. It
comes highly recommended. Um there's a lot of schools that have done the I love you training. Um and so we're we're we're jumping into that. So that's going to be happening here in a little bit. Um, and then let's see here. You went
through all the different things. Oh, um, we had a policy meeting here to today, but we didn't get a chance to talk about it. But one of the things that's coming up is the AI policy, um, with artificial intelligence and how we're doing that. So, I've been getting some information and that's going to be
something that you guys will be seeing. MSBA has helped us, but then there's also other schools that have been doing things about how to, you know, not only educate our students, but educate our staff with artificial intelligence and how to utilize that and things like that. So, uh, we'll be bringing that
forth to you probably here next month, uh, and getting that ready to go so our students know exactly kind of how to go about, uh, and utilize that and, you know, where that balance is, right, uh, of of understanding of how to use it. and then at the same time making sure
that your work is authentic and all that kind of stuff that goes along with it. There's a lot to it, but obviously it's it's here and it's it's something that uh I don't think it's going to be away. >> Is chat GPT can you currently get on that website in the school right now?
>> I believe so. >> Yes. >> Yes, I think you can. >> So, is that will that be allowed as part of the policy? >> Those are things that we're looking at on where and how that goes about and that. So I I don't know exactly um all the different websites that there can be
because there's got to be how many different places besides just chat GPT there's >> right >> there there is and a lot of companies have gone to using Microsofts um because chat GPT
once you submit something is no longer proprietary where Microsoft you can kind of safeguard within your firewalls per se. So, I don't know what MSPA is recommending. Um, but some of the more popular ones are you have to be very
very careful with. >> Sounds good. >> So, is MSBA we're relying on them for the policy? >> Well, that's they they've got us their their standard startup >> and then you have to kind of take it from there. So, then I've been looking at other schools and saying what are you
guys doing? How are you >> going from it? So, that's where I'm I'm at. I've got it kind of started. Um, we're going to be meeting with our cabinet in the next couple of weeks to first take that first step. Obviously, Jeff and uh technology is going to be a part of that to make sure that they understand
tweets. I'll give you an update next month. >> Any other questions for Superintendent Sanjio? All right. Any committee reports? All right. Hearing none, we'll move on to approve the consent agenda. Do I have a motion?
>> So move. >> Motion by Lisa. Have a second. >> Second by John to approve the consent agenda. All in favor, please indicate by saying I. >> I. Same sign. Motion carries. There's no old business at this time. So we'll move
on the new business. Uh item A, donations received. Information only. The following donations were accepted with appreciation. Plate Alliance Club, $200 for PAND. GSL trap shooting, $500 for the STEM trail. Thank you to those two organizations.
And then B, meal prices for 2627. Information only. Minnesota free school meals program u began July 1st, 2023. This is a permanently funded program with written into state law. This legislation provides reimbursement for
one free breakfast and lunch. Applications for educational benefits uh will still need to be filled out uh by families for free or reduced benefits. Prices for the 2627 school year are as follows. Meal 50 cents K through 6 265 7
through 12 285 and after school snacks are free. >> Can you just please verify that it says entree in seconds? There's a difference. What >> can you just just to make sure to clarify that it's a second milk and then
K through six second entree just because the first meals are free and so just so that way people understand that those are just for that second ser through 6 second entree 7 through 12 second entree after school snack free
pardon me uh kindergarten milk break $24 per year Uh, grades 1 through six, milk break, $35 per year or $70 for the full year, 35 for a half a year or 70 for a full year. Uh, snack cart break, uh, grades K through six, $40 for a happy
year or $80 for a full year. Adult breakfast 325. Adult lunch 575. The adult prices are subject to change based on state and federal guidelines. There is no additional charge for all There is an additional charge for all cart items.
Any questions or comments? >> Just a reminder that our summer meal program is happening right now. So we we have that for the next couple of weeks yet month of July. Free breakfast, free lunch.
>> Summer school started started today. >> No, it was last week. >> It was last. Item C, dash management services updated agreement action item. It is the recommendations assume Kaji and directors of finance I check that the board approve the updated management
services agreement with national management. >> Do I have a motion? >> Motion by Kayla. Do we have a second? >> Second. >> Second by Jamie uh to approve the updated agreement with Dasher Management. Any comments or questions about the agreement?
>> We have Mr. Nelson with us here today. So, thank you for driving up if you have any questions and work this out. This was part of our budget process of saving a little bit. We kind of downsizing a little bit and going to dasher to to get this done. So, >> you guys are fully staffed, I think,
right now. >> And Mike is going to fill in as needed here and there. >> Officially retired, but he comes up. Okay. >> All right. Um, we have a motion by Kayla, second by Jamie to approve the update agreement with Dash for Management. All in favor, please
indicate by saying I. >> I post same sign. Motion carries. Thanks, Mike. >> Thank you. >> Item D, fieldhouse community education pay scale for 26 through 28. Action item included number two. Superintendent San recommends approval of the revised pay
scale rates for the fieldhouse community education workers for 26 through 28. Do I have a motion? >> Motion by John. Do I have a second? >> Second. >> Second by Randy. to approve the revised pay rates for
community education staff as listed uh from 26 through 28. Any comments or questions? >> All right, hearing none. I have a motion by John, second by Randy to approve the pay rates uh for the community education staff from 26 through 28. All in favor of this motion, please indicate by
saying I. >> I post same sign. Motion carries. Item E, Central Lakes Comm Lakes College in the school contract action item. Superintendent Sanji recommends approval of the CIS contract with Central Lakes
College for the 2627 academic year. Do I have a motion? >> So move. >> Motion by Jamie. Do I have a second? >> Second. >> Second by Alicia to approve the CIS contract with Central Lakes College for the 2627 academic year. Any comments or questions?
This is the college that primarily works with our band and choir kids giving the college credit for that. >> All right. I have a motion by Jamie, second by Alicia. All in favor of this motion, please indicate by saying I. >> I. Post sign. Motion carries. Item F,
Crown College PSO contract action item. Superintendent Sun, you recommend approval of the post-secondary enrollment options contract with Crown College for the 2627 academic year. Do I have a motion? >> So move. >> Motion by Alicia Do. Second.
>> Second by Kayla to approve the postsecondary educa enrollment option PSO contract with Crown College for the 2627 academic year. Any comments or questions? Hearing none. Uh I have a motion by Alicia, second by Kayla to approve the
postsecondary enrollment option PSO contract with Tron College for the 2627 academic year. All in favor, please indicate by saying I. >> I. Same sign. Motion carries. Item G, approved long-term facilities maintenance plan action item closures
number three and four. A 10-year long-term facilities maintenance plan must be approved by the board by July 31st, 2026. The LTFM plan needs to be approved yearly and submitted to MD for approval before it can be included with the preliminary levy. Plan has been
reviewed. The advisor facilities committee directors also lend super director finance. Do they recommend approval of the plan? Do I have a motion? >> Motion by Jamie. Do I have a second? >> Second. Second
>> by John. Any uh comments or questions? Hearing none. John, will you please take a roll call vote? >> Please signify for or against as your name is called. John four. >> Alicia >> four. >> Jamie >> four. >> Randy >> four. >> Kayla >> four. >> Jason
>> four. Thank you John. Motion carries. Item H, designation of official newspaper. Action item closed number five. encloses the bid from the Herald Gerald publishing from the Cloud County Chronicle to serve as the school district's official newspaper from July
126 through June 30th 27th. Harold published uh quotes is 766 per column inch for legal business publishing who has brought out has bought out Mloud Mloud Publishing is currently providing legal newspaper
services for the school district. The quote last year was 744 per county for legal business. Do I have a motion? I'll make a motion. Do I have a second? >> Second. >> Second by Alicia to accept a bid from the Arrow Journal Publishing
Incorporated uh the Mloud County uh Mloud County Chronicle through June 30th, 2027. My only question is I I did see in the paper is they're going to be going to it every other or twice a month publication. Now, obviously the price
won't change. >> Printed, >> huh? >> Print. >> Printed edition. Yeah. But the outline will still just have everything in there. Okay. So if we got to run something for there's some things we have to run for 2 or 3 weeks ahead of time or something like that. So they just run in that capacity.
>> Yep. >> Okay. All right. So a motion by Jason, second by Alicia to accept a bid from Herald Journal Publishing Incorporated for the Club County Chronicle through June 30th, 2027. All in favor of this motion, please indicate by saying I. I.
>> Same sign. Motion carries. Item I uh resolution relating to revoking existing referendum revenue authorization of the school district approving a new authorization and calling a special election there on discussion possible action and motion number six.
The school board of independent uh school district number 2859 has proposed to revoke the school district existing referendum revenue authorization of $616 $61.98 per pupil and replace that authorization
with a new per pupil cost. The proposed referendum revenue authorization would be applicable for 10 years commencing with taxes payable in 2027 and increase each year by the rate of inflation beginning with taxes payable in 2028
unless otherwise revoked or reduced as provided by law. I think we're going to treat this as a discussion item at this point. If we're not going to vote, we don't need,
>> right? >> Everything stays in place if nothing happens, right? Um, everything is current, stays in place. Um, a vote here would ultimately, you know, move the the the the process forward where we would
go and revoke and replace depending on the dollar amount that we would choose. of where that would be. We've we've talked about this for, you know, a few months and and things like that. And, um, I think that from a timeline
standpoint, um, we still have until the August board meeting to meet all the requirements for the election process. So, if you don't make a decision tonight from a standpoint of of that timeline, we're still fine. a week before the
schoolboard meetings or the school board meeting. >> We have to have a special meeting. >> We cannot do >> ahead. >> No, because it's due the next day. >> I said that last meeting. It's due >> August 11th. So, we would want to do it
at least a week prior to our regular school. >> So, you could do a special board meeting if you needed to. >> Okay. >> Got a question. When we say revoke, we're going to be revoked for this. we go ahead with a new referendum. >> So if it passes. Yep. So
>> if it doesn't pass, >> it stays in place. >> It stays in place. That's why I want to make sure everybody um understand the existing one still stays in place if it doesn't pass. Right. >> But it expires >> in 3 years 2029.
Okay. So we got 3.9. >> Correct. Well, looking at the numbers that Tyler's provided, if you go through it, I know Chrissy provided per people and I didn't bring that with me, so hopefully you have that, but um comparison to other
schools. >> And what I did, sorry to interrupt, just to give you those comparisons, if you remember from Aaylor's presentation, he had his a year old. Yeah. >> So, this is about as they're a little different than from that slideshow presentation that we had. So, trying to
give you as current numbers as possible. >> I think the biggest thing when you look at these numbers that no matter the dollar amount um you know by because of our declining enrollment for one
by 2829 we're dipping well beyond our fund balance. um you know even at 1.2 million by 2728 we're at 15% and it just declines really fast. That's a concern for me. I know we've talked about
there's going to be natural reductions but I mean 800,000 was thrown around at one point but that's basically to keep the lights on and then you're still cutting. And if we're going to vote for this, I
don't know what our marketing plan or communication plan is going to be to the public. But, you know, we've always talked about we don't want to cut programs. We want to honor and be able to make sure the kids are getting the best education that they can. We don't want to shortside ourselves
because this is also, you know, whatever are we picking, seven years or 10 years, however long. this is the monies that we're getting. On top of it, stuff is only getting more expensive. So, that's just my two cents on what I
saw. I've kind of gone through and really digested these numbers. And again, I know we've talked about natural reductions, but even if you punch in, pick a number of how many teachers, it's because of the state, you know, we don't know what our state funding is going to
do either. That's that's the biggest >> right >> question mark unfortunately. >> Well and when we say natural reductions part of the what we said by that or what we meant by that is when they're natural when they're retirements when somebody
leaves those types of things. Um, but if you had to ultimately make reductions where you are cutting staff, cutting programs, and we don't want to do those, but some of those things, um, you may have to do some of those things as you
stay within your budget. So, I just want to clarify that that's what we mean by natural reductions because you don't know about the n, you know, the the retirements that's from year to year. And obviously, you have contracts, you have um cost of
living, you have all those things that are going to be a part of it as well. Um but that is something that we work with every year with our school planning process and and that's part of the whole piece. And when we brought this to you guys in the spring, we talked about how
trying to find that balance. Um and we went through that process of saying, let's make reductions, which we made about 420,000 or so um this year. And um but we didn't take that next level because we we kind of wanted to move
forward with this process of finding the these dollars. >> Um >> I don't think our natural reductions of retirements though are on pace with >> correct >> class sizes right
which is ultimately why we're saying hey we probably need to get an election. And but even if you look at it, even with an election, you're still not at that 20% fund balance
without doing some cuts. That's why I mean this is tricky, right? Because we have to be honest, but when you look at the numbers, the lers the numbers don't lie. So >> right >> unless all of a sudden our enrollment
starts increasing but it's it's not >> will we be able to know more in next year you know when we graduate another large class out to see what 2027's
enrollment would be. Would we know more? I I think it's inevitable we're going to have there's going to be some more cuts >> and even no matter where we go with this number because we want it to be as fair to the public as possible with the number and we always have been. Um but I think in
in reality with lower class sizes there will be some reductions in and they always seem to start in the lower classes. So I mean, we we did a growth levy, right? It was a levy, not a
referendum for 1.3 million. >> Yeah. If you look at I mean this the largest number that we have is 1.2 2 million. So the average household increases by
200. A $300,000 house increases by $233. You go for 1.2 million. I mean, still by 2030 it shows, you know, 3% fund balance. So you're
potentially an SOP the next year. So reality is you're still going to have to cut, but and I don't know, maybe you go for more. I 1.2 is the largest that we have. >> That's Yeah, the largest >> that they provided on these sheets that
no one can see out there, but um I don't I mean we have to do something. I mean, even if we talk about as a board or as, you know, using some of the fund balance, if we're not replacing it, it's going to continue to be used up. They say we go down to 17%. If we don't
replace, it's going to go back down to another four or 5% the next year. So, it'll be 11%. And we're not gaining anything that way. We know we have to go to the voters and decide when and where. you know, if we just decide to
do it this year, do we want aers to run a higher number and just see where we would come out? I'm sure they would do that for us by, you know, we can have a second meeting in that fourth week of uh July if we need to. >> If you're look just looking if you're
looking just at the spreadsheet that I enter in those, I can just enter in a number. So, I can enter in 1.5 and be like, "All right, this is where we would be at." One thing you need to know about this spreadsheet is
it's using the same exact expenses and revenues as this year. So, if something changes anywhere, that's not included in this. What's included though is an increase of salaries. So, I did put that in. Um, you know, what other expenses
did we have this year? So, it's kind of using some of the expenses that were I don't think I had a budget in. As long as I didn't have a budget in. So, I'm trying to think of like the lakeside flood. I didn't have a budget in there. It didn't put any expense in
here or revenue in here. So, it's taken from our budgets. So, when you look at some of these pages and you're looking at, you know, LTFM revenue at 117,000, then OPA drops down to 15,000. that's not accurate because we don't
know how much money we're going to have left over after um projects that we do. And so that's I kind of tried to go down and change them, but all this stuff is an unknown. That's the same thing with any expenses
and revenue. You know, compensatory revenue can go up, that would change this. E revenue can go up, that can change this. So any type of state revenue changes or lower expenses, they're going to change this. >> Since we know one of our revenue
generators obviously is student enrollment, when you're feeding in the numbers and projecting it forward, you're using the projected enrollment numbers that we have that you're playing out in those scenarios in outward years.
>> Yep. We say a percent is about a million, right? Every percent is a million dollars off of our fund balance roughly. >> Thousand,000 150. Okay. cuz I think when I was first doing
the budget I was at 12% and when I put in 1.5 it got me to 20%. I believe it was when I was just playing around like what would we need if we need to do reductions like putting like this is how much 500,000 this is how much a million
this is what we're 1.5 I want to say it was like roughly 1.3 to 1.5 the question whether or not we are going to vote this fall is that on the table and then the dollar amount Is that what we're >> So the dollar amount has to be per
pupil. So not 1 million. So if you're someone So if you're going to say just for it, for instance, if you're going to say um that you want to do the 1 million um the per pupil,
the new authorization of 100 or $1,35. So it always goes by per pupil. So say you want to do 1.1. I have the calculation on how to figure what that per pupil is. So I guess with this too, what would be
our marketing plan or our communication plan for getting this to people? I know there's a vote yes campaign group ready. Um but Chris, I guess what what have you guys done in the past or what can we do? Well, we we hold public meetings at
every community is what we've done in the past. I've gone to all kinds of civic organizations. I've gone to lunchons. I've gone to um anywhere and everywhere to tell people things. Um you do have to send something out to
each taxpayer. Um I >> mailings. We do have the Panther newsletter that comes out here um that's going to be coming out. So, if something would be passed tonight, um we'll put an
article right on the front page of it so that way it's not hidden in the middle, not hidden in, you know, anywhere. We would put that right on the front page. We're not sure if that counts as our notification to taxpayers. Um so, I'm still waiting to find that out. So, if
it would be, we could use that. If it's not, then it's in there and they'll get another one. >> What about a video or presentation that we can >> record and send out whether it's you or you or whoever
um rather than town halls. I just think I mean you guys have even all those things are things that we can do. >> Yeah, absolutely. I think one one thing to just sort of clarify is that the district in communicating it to the
public is just communicating the facts and the information, but it's not it's not saying in support or against. Obviously, as a district and as a board, we would be in favor of and we want it to pass and we would want people to vote
yes. However, with that being said, any of our information that's coming from the district is just factual information and data as to how we're arriving at the amount and what we're asking the public. But it's not it's not a in a sense vote
yes or vote no. So if there is um a committee or a group out in the community that were to form a vote yes, they can get data and information from us, the factual information that we would be sharing with the public. Um and
they could say please vote yes and so forth. >> Yeah. Um but also with that being said, um as staff members of the district, um they
once again kind of walk that fine line. Of course, the staff would be in favor of it as well, but they cannot come across as telling the public to vote yes for it. It would just be that the staff once again in the staff capacity >> would be providing the factual data and
information that we as a district are what they do on their own time as individuals, as parents, as community members and so forth that once again they can go and and say vote yes or whatever their
inclination is to do. There was been some conversation this last year down at this capital about changing the verbiage, you know, where when you come to the vote, you know, they it always says that this will increase your taxes, you know, it states
that in front. Did that get changed at all? I just >> No. >> So that's still going to be on there. So when Tom Dicker Harry comes to receive their ballot, they're going to see that the first thing is this will increase your taxes. So, >> yes, it says we are voting,
>> right? And if we and if we go through uh the vote this fall, obviously there's other elections that are on there. Um there's the Minnesota Permanent Trust Fund that we talked about before that's on there as well. Um but obviously it's our job to make sure that we educate our
community so that they understand exactly what they're going on. >> In 27 there is no official elections, correct? even like how many or do we we don't know that for sure, right? >> Yeah. Typically those odd years it's it's pretty
>> pretty blank as much are election then and obviously that would be something that's a little bit more of an expense, but that would be something that uh we have a little more control over as opposed to being a part of the ballot that is going
to be a part of 2026. We do that resolution every year that we could actually we could have the polling place done. We would have it at the either the high school or the city. I think it's a civic center, isn't it? >> It's the city center. >> City center. >> City center. >> Yep.
>> And that's what we did in 2019. >> What year was it? >> What? >> 18. >> 2019. >> 19 it was. Okay. >> Cuz it was a 10 year and this one will be expiring in 2029. >> Correct. Um if if this one would be revoked,
is it does it have to be the new ask 10 years? >> No. No, you can pick them up. >> So we could revoke this 10 year and we
could ask for a new one with whatever duration of time we would want. >> Correct. Right now the resolution just says 10 year um but um we can have the if you do would go to a vote as a board right now
um they will just redo the resolution and then I'll just have them come in and sign. So y >> what's our guy's name? >> Ellers Jeff. >> Jeff didn't he say he recommended at least like five to seven for sure.
And just so you guys know too that the dollar amount that you're generating is additional revenue per year, >> right? >> Right. So make sure that that's clarified. >> When was it added to the conversation
um that the board has the right to revoke? That was that always the case or was that something that was added by legislature? >> No, the board can always revoke and replace. The new thing is is you if in
2029 if our um referendum if we go for vote and we go for vote, it doesn't pass and it comes to be 2030, you guys can automatically approve a one-time thing to just continue >> for another 10 years. 10 years
>> or whatever. It's >> But you have to do the three times first, I assume. Perhaps it fail. >> No, you can. It can >> you can do it. >> You can do it right now if you want. >> Got it. >> Yeah, you can do that any time. >> I saw that. >> But yes, only one time you can renew.
You can't change anything. You can just renew it. inflationary factor hasn't kept up with inflation. >> And that language would still be in this as well. The inflationary factor >> again
whatever the state gives you Well, I think something that we seriously have to look at obviously and it it is obvious that we just have to look at revenues coming in and the revenues coming in would be via referendum would be via
um enrollment and legislation from state and head and and once again tapping every one of those buckets and looking at every one of those revenue uh buckets seriously and kind of goes to Kayla's comment
earlier about what marketing plan and um I think and and correct me if I'm wrong but I think in marketing we're talking about the enrollment aspect um and and marketing the district and trying to get enrollment increasing with
the students that are out there um that are making other options or other selections of options with their families. Um obviously too it's not marketing but it's letting the legislature know like
Jason was saying that um expenditures you know revenue is not keeping up with the expenditures that we have as a district that we're needing to make. um the expenditures that we sometimes don't have a choice over. Um
so I think you know when it comes to the referendum it's it's coming up with an amount that is going to serve the district into the future as far as we can view into the future knowing that there may need to be
another revoke and renew before that 10 years is up. if if 10 years is what we're going to be asking for with the dollar amount that we arrive at. Um but then I think on the other side of the ledger too, just expenditures and I know
that we always continue to look as a district at the expenditures that that we have. um whether it be contracts, whether it be um other things that that come up as expenditures each and every year,
staffing included, um programming included. We want to maintain what we have and we want to grow what we have. But in order to do that, we need to increase the revenues with enrollment
um or we need to increase it with um referendum dollars. So, like I said, I think I'm just kind of stating the obvious, but it it it can't just go unsaid. It it needs to be where we we take a serious look at this
as we are and and go after some enrollment and stuff that we know are out there that are making other choices. >> Um I'm not hearing a definite from any of us and I'm one of them that I don't know if we're ready for a number and
ready for a vote. Um, is there anything that anybody can think of that we need to instruct superintendent Sanjio or the side check to do more maybe contacters? Is there any more information we need if we're going to possibly do this in say
two weeks at the second meeting in July so we have it done prior to the the deadline? Um, is there anything you can think of right now that you want to instruct um them to any numbers that you want them to get? Well, I'd like to see it, you know, number that will get us to
that 5 to seven year range and having to go back in, you know, 3 years have to do this again. If we get the dollar amount close to that 5% range, I think they give us a better idea. >> So, he's saying just the higher spreadsheets like we talked about. So, beyond one point 1.2 is the largest we
have. >> Yep. See what what number can get us to that 5 to sevenyear range. >> You're saying to be the fund balance to be balanced. >> Yep. up to five to seven years. Right now we don't Yeah, we don't have an option
that shows that. And then I guess my question would be is I know you have a lot of unknowns in here. So you don't have to tell me now, but what is the inflationary factor you have figured in? Can we get that to a percentage?
>> What inflationary factor? like the dollar amounts of guesses that we have in here per se are the fluff. How much fluff is in these numbers? Like you said, you know, we have $15,000 balance for LTFM revenue. Um, we know we
typically have ended higher than what we projected. So, what is it? Is it 2% that is kind of fluff in here? You know, what are we where are we at with the actuals? I think also toward the bottom of the
spreadsheets, the unassigned fund balance planning goal and as as those are shown with each of the options. um playing out those scenarios and I think it I think that will happen on the
spreadsheets as we get some more dollar amount and get some more options on there. But um once again, you know, what is the goal of the referendum dollar amount and years that we're asking for?
Is it maintaining the fund balance of 20% and maintaining programming and staffing and class size? Kind of what what is the goal that we're aiming for as we project out into the future? I think is is something that's really
important in the generating of any of these numbers. What what is the focus? What is the goal? What is the priority of the communities of GSL and of the board? I know that Alicia, you said that second one or fourth Monday doesn't work well
for you at all. Would anybody be open to >> I'll be flying home that day? >> That day too. So like that Tuesday, I mean we're kind of wide open at that point what days we can do of we can do
>> Jeff just said to at least give about five days cuz of getting that to MDE and doing this and that. So that's why he's like don't do it at um the August board meeting. So I would say anytime by
I mean July 31st by July 31st would be the best just in case >> if we could do the Tuesday the 28th that would work for people at least pencil it in. >> I'm good. >> I could do the 29th. >> 29th.
>> I can do the 29th. >> I can do the 29th. >> I can do the 29th. 29th. We'll cancel the 29th, then we'll talk about uh through emails and we want to do six o'clock again. Um I think that's we'll just get more information
and we'll decide at that point. We'll have >> a board meeting. >> We have a board meeting. Yep. July 29th. >> I would say make it a board meeting just in case if we have contracts done. >> Yep. Okay.
Is there any other information or any other thoughts that we have right now that we can instruct Trisha and Chris to generate and get for us so we can arrive at a decision because obviously we're going to have to arrive at something on the 29th going forward or not. That's
going to be a decision time. >> No matter what you come up with, you're still throwing darts at the wall and place spike and we could still be in another hole. >> Enrollments can go off and then all of a sudden now we have too much. There's just >> I mean
>> the price of gas price of oil is the same as it was 6 years ago. We have dollars or more by >> inflation. So how much how many options are we going to want them to run for us so that we have them so that we can look at them and that we can make a decision.
I mean right now we've got 1 million, we've got 1.2. Are we wanting 1.1, 1.3, 1.4, 1.5? I mean once again this is our time to tell them >> what information we want so that we can be productive and manage >> I guess it is but you really can't base
off hey go I think you're going to go just the like a three or four year average what we've been having because I don't see any numbers increasing >> she has that built in >> right I don't see know how families moving into the area anytime soon have
to start growing >> I mean I think Kayla said do what what does it take to balance? So I think that you know and then some options in between like okay what what's the highest what does it take to balance >> for five or seven years are we looking
to go out to 10? >> So if you look at if you look at the percentages so if you look at 2728 so if we go if you go for vote in 2027 you don't get the revenue till 2728. So every 200,000 is going up one almost a
little over 1%. >> So 800,000 14.52%. Add another 200,000 for 1 million is 15.36%. Add another 200,000 it goes to 16.21%. He said it's not that hard to get his numbers from 1.1 to 1.5.
>> I'll just bring my bring my laptop and we can but yes I can >> place some numbers >> plug some stuff in. I think we're going to have to see some some numbers and if has any ideas too talk to them a little bit there exists
>> and it is a little bit of a dark game >> right >> like went from 80 kids to 100 kids year but that would change >> yes um another thing I'll kind of do because I believe I'm kind of done we're done mostly with all our expenses
so I can won't be a quote it's an unodit Ed, but I can just change the expense number to see where we actually are. Um, there will be some little changes with interest and stuff, but that just
goes off by fund balances and this and that. So, I'll try to see if I can just do a little bit cuz I know this number our expenses are lower than what this number truly is just because of like um Kayla has
requested like the fluff like the little that we put in. So, >> and our enrollment numbers, I know we've seen them and so on, but for kindergarten, we used to always kind of bank on 100 to 110.
What is our new >> assumption? >> 80 >> 80 for how long? >> I mean, we were always kind of going 100 to 110 and we were kind of doing that almost every year.
>> 80 to 90 average. >> Is it up to 90? >> I'm just saying it's probably where you at the base. Is it between 80 90 >> right now? Our budget for the next five years with these numbers are 80 kids in kindergarten. >> So then that goes
>> a ceiling. >> Yep. >> Yeah. Because we haven't hit that for this year, right? >> So it isn't 80 to 90. 90 being a ceiling. 80. So 70 to 80 is kind of what you're thinking. >> I just had 80. So then next year it will go kindergarten 80, first grade 80. And
then the second grade 80. And it keeps going 80 like that. >> Great. And we might have a year that's you know this last year we had >> 91. Yeah. Correct.
>> So that's where those little things of hey we got some extra kids. You know I know there has been some more registrations people moving in. Um so that keeps continuing to go. Um in the numbers enrollment numbers it does include partial of the first students.
So when they're done at 8th grade, they go someplace ninth grade. We don't count all of them. Um we kind of do like three4s of them just so because we know that they're all not going to come here. So we kind of just look to see like what's the best number for us. So
>> do they report their numbers to us? >> Yep. They have to because they get textbook aid through the public schools. We that's how their money is kind of funded for textbooks. So they have to give us their enrollment numbers so that way we can project on how much money
they have for textbooks. >> Yep. >> And those lower elementary numbers are now hitting the junior high and the secondary the senior high. >> Correct. We're still over 110. Next year I think we're going to do a
105 and then ninth grade first Lutheran and I think that that's a good point that the First Lutheran numbers um we have to continue to keep an eye on
those um because just as we looked at the kindergarten numbers and we were always kind of banking on 100 to 110 as we looked at the First Lutheran numbers coming in. I think we have to continue to maintain a vigilant eye on those
numbers to make sure that um that those numbers that we've maybe had in the past continue to be those numbers into the future. >> Those numbers that we have gotten have declined every year. >> Well, with their enrollment.
>> Yeah. and and so is their enrollment. I think that's a good point to note, but I think that they also are having some more options that they also didn't have in the past as far as um options when
they're shopping around. Um I think that they've I think >> I would say the percentage of kids coming here is the same. >> It's just fewer because there's fewer kids attending school. You have to remember they're just because they might be coming they they might come in sixth
grade or sixth grade. They just they don't a lot of times kids don't stay all the way to eighth grade >> and we've actually seen that more in the last couple years. They're actually coming more in fifth grade now. >> Yes. >> So when we when you see those numbers, you know, their elementary numbers are a
little, you know, are probably one class. I mean, not as big as one of our classes. Um, but I noticed it last year too already that a lot more coming um because of like the band, the choir, they're in sports, so now they want to
be with their friends their sports right away um and stuff. So yeah, >> that's part of the reason we used to do a nth grade orientation and we've changed that two years ago um to a seventh grade orientation slash new student because we started to see that
that transition from first week and over wasn't ninth grade. It was very very few ninth graders. So we opened it up to seventh graders because they were all coming in anyways. And if there are any new families that moved in or ninth graders in first season or did wait, they also had kind of a separate
orientation with it. >> So I guess one of my concerns is that the students that are coming from First Lutheran and they need to make a decision or choice at whatever grade level. um
the ones that are not choosing GSL, where are they going >> and going to a nonpublic school? >> And so therefore, I'm wondering if it's a Mayor Lutheran. I know that Mayor Lutheran is getting very aggressive in what they're doing with their
programming, which we may or may not be able to compete with, but I think that it's something that we need to keep an eye on what they're doing and why some families are maybe choosing that. I know that they've been getting more aggressive at that fifth and sixth grade level um in
some of their programming and some of their grade level delivery and and models that they have such as I think Mayor Lutheran added sort of a middle school concept. And I think that that was really targeting fifth and sixth grade students from all over the area.
Just something to kind of keep in mind as far as once again those First Lutheran students and when those families are making their decisions at various grade levels. Is it something that we can compete with or is it something not the prochial
choice? Obviously not. But if if they're choosing it for other reasons, I think it's something that once again via marketing, via awareness, via just being vigil. Um and that's just one example. I think I would say out of all the First
Lutheran kids, none of them go to another public school besides GSL. They're all going to another non-public Lutheran school because that's what they choose. >> They're choosing it, but we don't know exactly why. >> I can't hear you, John. Sorry, Jason. >> And or home school.
>> Or home school. Yes, >> they're going there because they want us here. >> We don't know. I mean, >> why you losing school is because being >> I think that that's a big reason, but I don't think that's the only reason.
>> All right. At this time, we'll have to table item I. Um, if you guys, you know, thanks to everybody for the discussion um until June 29th or excuse me, July 29th, 6 p.m. If you have any other things that you want uh Trisha or Chris to work on, please don't, you know, let
them know or not don't let them know, please let them know if you think of anything. Um, so at this time, I think I'll move on to item J. All right. MJ first reading and policies action item is the recommendation of policy committee to bring back the following
policies for adoption at the next schoolboard meeting. 211 criminal and civil action against school district schoolboard members employee or student 404 employment background checks. 405 veterans preference 418 drug-free
workplace drug-free school 420 students and employee with sexual transmitted infections and disease. 427 workload limits for sped teachers. 506 student discipline um 506 students 520 student surveys 604
instructional curriculum 613 graduation requirements. Do I have a motion? >> Motion by Randy. Do you have a second? >> Second. >> Second. >> Second by Alicia to bring back policies listed above for adoption the next school board meeting. All in favor of
this please indicate by saying I. I >> oppose. Same sign. Motion carries. Item K, second reading policies action item. The following policies received their first reading at the June 10th board meeting. It is the recommendation of policy committee, directors Gordes and Luckard and the superintendent of
schools to adopt these policies. Do I have a motion? >> Motion by John. Do I have a second? >> Second by Randy to adopt the policies listed above. All in favor of this motion, please indicate by saying I. >> I. I. post same sign. We have no
miscellaneous at this time. >> I would like to say one thing just because it was not mentioned and I just want to make sure um what the public um starting tomorrow till July 28th, the candidacy for school board um is open. The district office is open Monday
through Thursday from 7 to 4 uh or 7:30 to 4 Friday till noon. Um the 28th, July 28th, um we will be open till 5 um because that's what you have to do is stay open till 5:00 on the last day. Um you just come in the district office door number 14 and the ladies will help
you. >> I also just completed the the presentation schedule. Um we typically have our directors show up at least one time and then we also have our subcontracting. Is there anybody else that you guys think and if you do that
you would like to have present um just let me know and we'll get them on >> schedule. All right. Any other miscellaneous hearing? None. Do I have a motion to adjourn? So moved. >> Motion by John, second by Alicia
to adjourn at 7:04 p.m. All in favor, please indicate by saying I. I.