--------- curling and I was like "No way." And I was like "We love that sport." And uh I said "I've always wanted to try it." Um I I just be pushing the disc that's it i don't want to be doing the scraping it's a lot harder than I've only done it one time it's hard you've done it yeah that's you got to bend down and hold a
big head it's like sketchy how is the council member seat up here tonight all right good evening guys thanks everyone for coming uh we will start our open uh public hearing oh I'm
sorry i'm really sorry i'm ahead of myself gas commission meeting it was the only reason why all this was is it's a carry over from the last council we were talking about it questioning the setup i had questions
they had questions and so by the time we were able to get this meeting together it happened after we have a new council so there might be some wonder the question that we had submitted and we got answers to last year um was stating that there was an
agreement they can enter into agreement with the city and so I was just asking well where is this agreement what is the agreement or the terms details and it seemed as if there wasn't one now one of them produces in the next couple sessions and that's great but I
An agreement just needs to be made with the city and the gas commission who does what for whom and how is it set up because we have new people now even more new people and the council at least last year had questions this council I'm not certain
if everybody does but that was kind of the premise of having a meeting jointly between the two there was just a lot of questions that were um left remained open that so I guess my question is what
is the agreement cuz I asked Bob he didn't know I asked Kyle he didn't have one didn't know so again it's back to the whole in 40 years I want somebody to be able to look at something and know
exactly what the setup is um for the city is that true yeah mayor can I add a little more flavor to that and we probably want to have just a discussion I think uh after that but so I'm still relatively new I'm going to get wrong how long I've been
the city attorney three years two and a half years I don't know something like that not not real long so but um you know from the first days that I came in um then Jill the clerk um passed along either her own questions she had
questions about the relationship between the city city council and the gas commission so she either has passed along her own questions or questions from council members and from other staff people anyway I got a bunch of questions from her and then since then Lisa has passed along some of her own
questions and questions from some of you and sort of if I summarized all of the questions they would be sort of uh is this set up right is the gas commission set up right uh can the gas commission do this can the city council do this uh
in relation to the gas commission uh is it right the way we pick gas commission board members um is it right the way we work with Kyle on what Kyle does for the city and how he's treated as an employee who's really in charge of Kyle um
etc etc you get you get kind of the flavor of the questions I've I've been asked and my answer on almost all of those has been and I want to kind of emphasize that now for everybody is I don't know it it because the question keeps getting put to me as though
because I'm a lawyer and because I'm the city attorney I should know how it all works as though state law the state statute about utility commissions or the city's code provision you have a provision in your city code about your gas commission as though the answers are
sort of hidden in there somewhere and if you're a lawyer you can tease out the answers to all those different questions and I'm here to tell you I just I can't and my answer has been now for two years three years however long I've been here I don't know what's the deal what what is the arrangement between the gas
commission and the city because most of those questions can be answered by just agreeing we can just agree that if and and again to summarize the questions fundamentally the question is I think is the gas commission just a department of
the city is it just a city department that's entirely under the city council or is it a totally separate almost like a separate business that has some connection to the city but it's really basically a separate business those are two totally different ends of the
spectrum right and the answer to that again is it is done a variety of different ways in different cities around the state there isn't just like this is the way it has to be done it can't be done this way it has to be done this way there i just can't give him that answer because that answer just
doesn't exist and so what I've really always wanted is just and I I asked Jill I've asked Kyle indirectly I've never you know asked you directly Kyle but indirectly and I've asked council members and the prior mayor and etc etc i've said why don't we just write down
the way we all think it's working right now who's doing what for who who's handling what let's make a complete list of everything like the entirety of the relationship as much of the detail as we can come up with collectively and then let's just decide if it's working or not
if some part of the way it's happening doesn't work let's just change it let's just change the way that works and almost everything that we could come up with could be changed you know there's a few things that the statute and your code say about for example selecting
board members it is correct that board members currently have to be from the city i don't think that's been changed i know that's been proposed to be changed but that could be changed right yeah not from the city you just have to be be a be a customer so that was the way it was and that did get changed okay so the
code on that got changed so that's an example of something that is addressed in the statute and the statute does say members of the board of the gas comm of any utility commission don't have to be from the city unless the city council says they have to be from the city so
that's an area where the city can decide whether you want to let and we did you changed apparently the the code language on that but that's an example of like one specific thing where the law addresses it but most of the other stuff you know I've had as an example Kyle I think you're on par i think you get
paraben is that right i can't go look at some law and say "Oh yeah the superintendent of a gas commission must be on a city's par there's no law that says that right?" So it can be done that way i mean it's being done that way right but does it
have to be done that way no could it be done a different way i think it could you know so but I mean so most of the questions just are not things that I I'm frustrated a little bit because I don't know the answers to most of the questions I keep getting i just want us to write down figure out what the way it's working now and decide if it works
for both parties because to some extent there are two parties here i mean I think that there is obviously a we're we're at least cousins if not more than cousins right the gas commission and the city council so there's clearly we're we're in the same family here so but how how close we are and all that stuff I mean that's just stuff we got to just
agree on uh and just work out so enough blathering by me but that's that's sort of the summary of my involvement i've had lots of emails back and forth former mayor and with Jill and with Lisa and with various folks but kind of the summary of my answer is I don't know let's just have an agreement about that
and work it out and just agree on it so I guess from from being on city council and being on the gas commission at separate times the understanding that that I keep seeing is I I'm glad you just said I don't know
because that's not saying that's that makes it easier but it's nice to hear that but it's also I agree with Lisa there's a lot of questions that happen and so I think if we can just everything's going between the two of us good right now right everything that I understand i mean it's all hunky dory
everything's working out fine you know we shake scratch each other's back and we're going fine so I guess as long as there's not a riff anywhere let's just keep things going as is yeah the re I was questioning because it because again
I hear you know I hear that Kyle doesn't work for the city but he does work for the city and the city owns it and then he doesn't and then it's like well why is he why is on his paycheck city you know then I not knowing what it was before I got here it was like why is
this happen a lot of the questions came from a a financial way the state sales tax for um gas social you know paying social security paying all of these things i didn't want it to
be like well somebody audited anymore why have you been paying it this whole time and he's not in I didn't want the city to get in trouble for doing so that's why I'm like Bob is this is this the way it's supposed to be and he's like well I don't know because the
agreement that you've had because I was asking questions so if if we didn't supply this for Kyle and who does so like right now like all the payroll and stuff you just do that but then the
gas commission reimbures the city for it so that's how it works right now so you don't work for the city you work for the gas yes and no so the that's a yes or no question so so and and and let's I guess can we take a step back yeah wayne can
you're you're how do I say you're the not mastermind you're the guy who knows a lot about the entity of the gas commission because you were with it from inception yes or near it so so can we get the synopsis and the history of the gas commission so I was on the city
council when XL Energy approached the city about being the developer to bring gas in to this community prior to that the city had
requested public utility companies to bring in gas but basically their answer was "Well at the time you just lay $300,000 on the table and we'll come because because of
our density." So they a public utility comes into good you and puts the infrastructure in and and supplies us with gas they have to treat us the same thing the same way as
they do people in metro area redwing or wherever they else and so you know it was a a money losing proposition so they never wanted to do it so when XL Energy said uh we have a new program uh you
know where we're going to be a developer and bring natural gas to small committees you know here's your opportunity so uh and I think there's only probably two other cities that that did that in the
state of Minnesota um so um at the time that happened we had only one employee and that was a part-time
bookkeeper there was three three um board members no manager or whatever i guess we kind of selfappointed you know being the manager or whatever u and
so it grew from no employees to what it is today um and so the the relationship okay originally when it was set up and this is what I was told that we were immune
to political okay so um there was one time the city council thought that oh we we want to we want to do this you want to do that and my reply
was if that's what you want to do then you you want to make one decision you make them all because we have a business to run here were regulated by uh the state of Minnesota and and Kyle can go through
all that because I'm sorry I hate to interrupt pardon so when you say we you're talking so when Excel came in here right correct so they said the gas commission was formed that's what you mean when you're saying we right oh okay
i'm sorry okay all right and so um there was when you mention that I kind of lost that train because you were talking to the council at that time about stuff that they didn't want well I just when she brought that up I thought
of something for a second they lost it but anyway yeah so because like I said we were told that we had a business to run and that you know we
We can't run a business if we have the city council overriding this or changing or doing this or whatever because um it's there's there's so many things that
are variables in in what we do and and our goal is not to be a burden on the taxpayer but number one is is sell gas to our to our our clients at the most
reasonable price that we can do it and and you know we can go through all that history if you want and uh but through the whole time we always sent an invitation to council members to attend
any meeting they want and that's still an open invitation and you know how many have attended in 30 years three or four you know yeah so I got a
question real quick when you say that they you were being told all all the time about information who is the who was telling you this no I guess you you said that you were being told that there was so many different
variables you know about in our business we just Are you hiding the state is telling you this or No no i mean variables of running the business as far as buying gas you know and doing everything we have to do you
know it's u that's why we're pretty adamant about the city um not developing any more lots right now
because I don't care what what business or what government you're in if you're not growing you are a burden on the taxpayer because all of our expenses increase automatically whether
we want it or not you know payroll maintenance you just goes on and on and if you if you rely on this same number of people to pay for a
new sewer plant down in Dodge County or county or southern Goodyu County you're going to put that burden on the same number of taxpayers um
yard people aren't going to want to move to this community and so I always say communities are in com in competition with one another and so anyway so I if uh I I I always
find that um there are lots of these detail things i tried to give a list of some of the questions that I've been asked that are kind of detailed questions you know Kyle Perah uh the city's oversight over the board you know these are all to me those are all detail i find a lot of times it
comes down to money right that the money at the end of the day is kind of an important right thing in the middle of the room and so I wonder if we we or we have a sense for um what the finances of the gas commission look like and what I mean by
that is I understand that Kyle for example does some stuff for the city you provide some some services of value to the city and clearly the city provides some stuff of value to the gas commission right we do some bookkeeping and we do you know PAR and the insurance
and so but I'm not sure that that's ever really been itemized like how much value you give to the city and the gas commission gives to the city the direct value as opposed to I appreciate Wayne's point that having gas service in this town is important obviously so but um so
do we have a sense for given the revenues of the gas commission and roughly speaking the expenses of running it is it is the city subsidizing this or is it subsidizing the city or what's the money like how's the money working
i guess for like just labor wise we try to you know keep it so it's a wash you know um I guess in since we started doing our own services and emergency response stuff it's more we haven't like
during the days if we have to do something we're not keeping track of each other's time because guess if we're sitting there staring at our watch every 15 minutes trying to save money for each other that's you know when mistakes can
happen and the natural gas stuff we don't want mistakes to be happening that especially with gas leaks and all that well I I think it's an important area I mean you you can appreciate that if the city found that it's subsidizing the gas commission to the tune of tens thousands
of dollars in staff time and staff work the city would have to take a look at does that make sense or is there a better way to do this i do have a rough estimate of what we do if you guys want me to get that yeah i mean you're not costing the city tens of thousands of dollars that's not No and like like when
Jill was out for a few months I was helping out as much i was helping out as much as I could and you know I told Wayne it's like we're not going to charge the city for that just because we're trying to work together that's the whole Yeah goal of everything well and I think that's always been the the the
scenario from everything from I've started um from you know the departure of the last city council where you know Kyle chose to not go on a trip and the the state back took care of the city and you know the gas commission reimbured
him for his his travel if I remember correctly um to you know I know if I remember right Kyle do you work the weekends with Todd and Jason aren't you on rotation or No yeah so like if I'm on call for gas then I'll do be on call for
the water and sewer yeah so so it does come out to be a wash also you guys own equipment that the city gets to use such as uh the folder right isn't there a machine that automatically folds yeah the billing and and stuff like that so there's you know and you guys own that
versus the city so again you're allowing the city to use it so it it's a give and take scenario again it's again scratching each other's back all in the name of fairness not one taking over the other but I understand on your point we have to look at it from a financial aspect of is one entity
scratching the other back more than the other so So I think I heard I think what I'm hearing is you guys kind of act independently right you're an independent business and I think what I'm hearing is you don't want you don't want city council involved in your
business okay that's I just want to make sure I hear you say none involved not not at all but but I just mean at a micro level right okay yeah that's what I thought and I guess uh from what I remember being on
council and from being on the gas commission when we discussed it is you guys have your own board and Wayne is the president and basically you you guys handle your day-to-day stuff wayne is Wayne is basically your manager to go to
to talk about day-to-day operations going on and stuff like that um if any decisions have to be made your board makes them and then if there's any large decisions they do have to come to council how do I say large i was going
to say the city correct like when would that ever happen we changed the ordinance um when I was on the ordinance was changed it stated that you had to live in the city to be on the gas commission oh so stuff like that i didn't feel that was right when I was on because you had members of the G
or own how was it customer previous members that okay so that's customers but not within the city limits they were removed from I get it when you said large I was like I'm digging up trenches or whatever okay I see what you're
saying I mean even for instance when you guys ran that extra line into town did that didn't go before council no but I also see that being day-to-day operations i mean you guys needed more supply tower and you had to do that if we were going to try to do that ourselves and
you know take up months of Jason and Todd's time which I mean we wouldn't do that anyways but then we would be coming to the city and talking about discussing things yeah so if I may say something you know through the years since Kyle's
been the manager we've had crisis in within the city employment and workers and Kyle's worked two jobs that pulled the city through and every one of those
i mean he wasn't he probably put in 80 hours a week instead of 40 hours a week did not ask for any more compensation and you know it's we're still a small town you know
and I your budget I don't I don't think you could handle the budget to be a big town you know so um that's the way it's been done uh and you have to understand how how this
thing grew from no employees to where we are today is that XL Energy in the beginning did certain tasks for us you know now we
do and and Excel Energy was very difficult to work with let me tell you oh boy yeah and what one person told you today was
not recalled tomorrow whatever your agreement was so finally uh we reached a point where we both agreed that we go our separate ways so when that happened
then now we had the responsibility of doing of finding um what would you say contractor's tile or whatever to do the things that we weren't capable of doing at the time and so we've grown through that and so
um for emergency response uh we work we work with the city of Austin you know um where we went through a period of time where XL Energy was our response people then it was Q3 but once
Q once we had um a major project moving our line and there was no pot at the end of no pot of gold at the end of the road then they start jacking the price up where we couldn't afford them so we kept
taking on more responsibility and they all fall on on his shoulders and you know and I'll say that I I say this numerous times when people say what is Kyle's job I said I tell them Kyle's
job is to keep this community safe you know and and we're regulated u not by the city council something bigger than what you are and that's the state of Minnesota the PBC mhm you know
so not your rates but your your rates aren't regulated but your quality of service and the safety standards we do everything people have to be qualified um fortunately the board members don't have to be qualified
right so well I I I I'm going to make my last pitch um I hear the the view that the gas commission is okay with the way it's working with the city the city's okay with the way it's working with the G i I
totally hear that you got to appreciate lawyers right uh a little bit appreciate lawyers the only time I get really called about things is when something really bad happens or we have a big disagreement right that's when you call a lawyer right something really bad
happened the gas line blew up or uh we have a big fight going with the gas commission and it's been my experience that the best time to just write stuff down is when everybody's happy with each other that's the easiest time right it's really hard to write it all down and we have a disagreement or something bad
happened uh and I would be totally fine if the agreement was a page and a half long and it just said to the extent Kyle is free and the city needs things done Kyle is going to help and to the extent the gas commission has some equipment
that the city needs to use and it's available the city can use it and to the extent the gas commission needs some help from office staff at the city the city's going to provide it i don't it doesn't have to be super complicated right i just would like it there to be a
piece of paper that says that's kind of because that's kind of what I'm hearing is if Kyle's available or a piece of equipment's available and the city needs it for some other utility problem that's not the gas line problem we can use it right and it's kind of the way it works
and vice versa and you know if Lisa can provide a little bit of back office help to the gas commission on something we kind of do it that's fine it's just having that piece of paper if something bad happens in three years right will be useful to the lawyers in the room right
it'll be like they weren't just winging and prayering it here they had a they had an agreement right so that's that's my last pitch on that i guess I have I have a question so at at one point and and I don't know
if I have this right you know the c the council made a decision that all city employees could not get overtime or or what was that called the personel policy on call oh yeah if
you're on call they couldn't get paid now that was a legal Minnesota chip not council thing was legal cities okay not a city council it's just the mayor it's
in the Minnesota okay so how does that affect what was in the template so wait I'm confused so confused so if you're a sal if you're a sal correct me if you're a salaried employee you don't you don't get on call pay correct that's what So
if you're an hourly if you're an hourly employee you get on call time right right so you're either exempt or not correct so that was the thing is when Kyle is on call he's not getting paid to be on call
because he's a salaried employee oh you are no he's not what his paycheck is based on no that's what it's been stated by him yeah that what I've always been salary that's how you guys set it up but it's
based on a 40hour week right okay so does that mean now that Kyle can't get paid for being Right well I think that's why we're here was that that was your question right
right yeah that Well this is this is a prime example of I mean one of the first questions I had from Jill back when I first came in was the city has personnel policies we have policies for employees of the city does that apply to Kyle and
of course I said I don't know that's my own policy so but the reason it came up with Jill was that there's there's some accounting and bookkeeping etc functions that the city provides to you as I understand it
and she wanted to know whether the city's personnel policies for calculating your pay applied to you or not because the city is doing that work right we're doing some of that accounting work so do I apply the city's personnel policies to him or not and I
again I said I don't know and ultimately I think the decision has been you're not subject to the city's personnel policies which then begs the question how does how do we calculate things if we calculate it for ourselves a certain way how do we calculate it for you we don't know we don't we don't have a policy on
that right so I mean this is just one example of just where cleaning it up would be i got to state my push i'm very protective of Kyle you know because without Kyle uh if if something happened to Kyle
tonight on his way home we're screwed you know because um you know we'd have to get that's qualified to meet all his qualifications just to run this gas business so so that's why I'm
always protective of Kyle and so can we clear that issue up can he get paid for because he's on call for the city too mhm you get paid
for that bill yes technically for the city and like a part employee for that stuff so that' be that's separate that over that on call that's a federal thing it's it's not us that's a federal law so
So if we're going to pay Kyle for being on call you have to make employee say that again you have to make him an hourly employee okay so you can either be an hourly employee and collect and be
paid over time right or you're a salary employee and you can work 10 hours a week 40 hours a week or 80 hours a week and that's just kind of that's I mean that's the way we've done it it was more like in it was 20 you can't be both it was 2009 when like Excel pulled out so
we were forced to do our own emergency response right so that's when like me and then the public works we have to be on a weekly rotation for that so then that's when we start to get
compensated for that so Wayne so it's pretty much sounds like I mean you guys don't have a backup plan if you would lose Kyle right there's there's phone calls it would it would be difficult and expensive but it Okay and I think the
other thing is as I'm as I'm listening to this and hearing like you had you talk about the two situations where he really had to put in a lot of time my question here to us cuz I wasn't here then
is or or Lisa um isn't there anything that we could do for him to at a time like that that is not frequent but it still exists um I think there should be some type of I don't want to use the word reward
because it's not I mean I mean I don't compens compensation for that few time because I I think it's only fair though i mean I know you're not asking for it but I mean when you do something like that it just seems I understand you're not an hourly employee but at the same
time I mean showing gratitude goes a long ways none of us was were here no I mean in the positions that that I don't know if you were I don't think any No I was here when he was working for
the city and because I came down here right and I mean it was like pandemonium and and that but that isn't the first time right right and so like but when the public works was gone they I got compensated for that just
because I had to do most of the gas stuff after hours okay got you so So what you're saying is this issue about paying Kyle for being on call we
have to solve that within our own no because that's kind of a federal thing well no well you think make an hour you can make him you can make him an hourly right and then you can pay him right well presum I mean presumably he gets to go on vacation once in a while
and that's the city doesn't dictate that i mean as I understand him the city's personnel policies don't apply to him so how much vacation he gets every year is up to the gas commission i don't know what the I don't know what the answer to that is in the past you've always just used the city's personal policy for
That's why the question with the on call stuff got brought up well all right so and and to the extent you like you being the board weighing you and your board to the extent you like the city's personnel policies or find them useful you can just use them that's fine when I say is
he subject to the city's personnel policies I'm saying does is ultimately the city his employer no right and I think the answer is no and I think that's what I've heard a couple of times so but you know because if literally the city's personnel policies applied to Kyle then he'd be reporting to the city
council at the end of the day and the city council would decide how much vacation he gets and because the city applies its personnel policies right so but you can use them i mean you can you can adopt them yourself and use them yourself but I my understanding is the board wants to be in a position to
decide how much vacation Kyle gets or when he goes on vacation or what what he has to tell you about be you know I presume he can't just come to you Wayne and say I'm going to be gone next week all week right you need to have a little time in advance to know that so you got some coverage and he he he has that he
knows what he has to arrange Yeah right but it's not the city's problem no as it stands now yeah I'm going to fill this point um our problems were never the city's problems and the city's problems
were never our problems um and so and I I understand where Lisa's coming from and so um we're in favor
of one page or 16 pages of stuff you know don't invite me to write 16 pages of stuff now i can do it god darn it so I guess what needs to happen is you
know who pays the par or you know does the gas manager get para yes that's question one just you two I mean work it out figure out what it is that you do for the city for yourself that the
city's involved in and then just like I said I wanted to make sure that I didn't want to come back to the city why are you paying somebody that is not the city and they're all the stuff on top of his paperwork says the city per I didn't
I was trying to protect the city to make sure we weren't going to get fined for doing something we weren't supposed to be doing do we do we feel like we know like on the question of who insures your property like I understand the league of cities insurance covers gas commission
stuff do you handle that or does who handles telling the league what the gas commission owes owens well he has he comes up with the inventory it's a it's an expense and a time are the only two big things aren't they that was what
Yeah with Jerry and that was the first time I had been through it i had no clue that he produced to them what the gas commission part all I did was at the check mark that said yes we have a gas see the Yeah
the expense stuff i wasn't This was the first year I gave that to Jerry otherwise the city was Yeah they take that number off the like the end of the year financials that give you guys they just do something that I guess but yeah the time allocation
part I send that to Jerry just because the more time I'm in the office the cheaper the insurance is so we break it down for that and you're covered by workers comp through the league yep um and all that's everybody understands all that stuff yeah we have been reimbursing
the city for that portion of it so I guess I don't know well and that was trying to get that number was a bit difficult uhhuh having a gas commission so I knew it was to charge yep that one I didn't believe how hard that was to
get that i think the biggest thing is just work together figure out who does what and then just come back with us with a list of things a while back or not specific task some while back I had a breakdown
kind of just a rough estimate of what we've done I can get that to you all i mean it's not I mean what's been working has been working just fine so what when this the city built this
building and and we have occupied it the city didn't ask for rent we offered a $500 month payment to the city for
rent based on nothing other than the city build a new building and we wanted to help out the swimming pool they heat their water with natural
gas they have the only source of income they have other than um membership or whatever is the shortfall through the city of Good through your general
fund we I think every year make sessions most years and then we have a big discount on what we charge that's what it's like we usually what that cost
yeah we've done the cost discount that it cost or something i think we've even donated there's been a few years we just donated a couple thousand dollar and and Kyle does a lot of good things around town i just want to say that this whole
thing is probably me because I came in and I'm like why is it set up this way why is it this way why is it this way i'm like "Bob is it?" And that because it was like "Wait a minute he pays rent nobody else." Lori doesn't pay rent in our office you know it was like "Is he part of it or is he not?" You know and
so I was asking a lot of questions because I was trying to protect the city my guess is when they set it up and only had one employee like if I read the state statute right like you can come to agreements between the city and the
utilities so the city would do the payroll and stuff as as far as I know that's just I kept asking him and he's like I don't know what's what's the setup and I I don't know what the setup is right and I can only speculate and I'm guessing it was
because it was one person so they didn't feel the need to you know the gas company for a payroll program and all that stuff right one person and I only and I only keep saying that I don't know the answer to these questions because and I think you know this better than I
do there are some municipal utilities uh uh Hibbing has a big one uh where the utility literally is completely separate right I mean they are separately insured by the league they are an entity unto themselves they
everything is separate the money is totally you know there's no crossover and so you know they can be done that way and there's others where it's just literally a department of the city right it's no different than Lisa's department or you know so I think yeah every city's different right right it can be set up like the water department in most towns
in Minnesota or can be set up like it so Wayne you talked about not having representation there at your gas commission meetings when when when do you have them when third Monday of every month third Monday
so what we do is we accommodate any new board member so that time does change you know from you know it might be the same for
six years or one year or whatever it's it's you know so all the board members are available on on that time every month otherwise you know we have to go through the same procedure you do for for your
meetings how many members do you have okay where do you meet do you meet here i assume so yeah your property that's good
i Lisa I think you know I appreciate the the effort that you put in you know when you were concerned about where everything laid you know because that is exactly what we need you for so I don't I don't think that it was too much to
ask you know i I appreciate it yeah but yeah so anything else no that's great well thanks for I think we're good especially you Kyle i'll try to get to one of your meetings
too yeah and if you want to Yeah anytime any of you want to stop in and learn some more well that's the only way to learn yeah you know it's it's good appreciate it no
I can take care of Yeah that Yeah yep i would appreciate that so everything worked out with the roundabout going in it was pretty easy right there there was one gas there was one gas line
conflict yeah we had to rerout yeah I hear you excel and also MIDI two entities that are tough to work with sometimes so they can be good but they can be tough right all right thanks guys appreciate it
thanks appreciate it appreciate you are we jumping right in okay okay that's my thought just shutting no that was different from start no yeah that was because of Sure
so yeah so the uh the council member I forgotten his name sounds terrible but Joel that I was going to find out if anyone had update apparently his wife stopped in he was doing all right okay good look at that i don't know if this will
help i did this fast right and I just kind of guessed on like I don't know what the city was like someone else hired Part: 2
All right. Good evening everybody. Thanks for coming. We'll start our uh open public hearing for our conditional use permit request. people here have y comments if you could go up there and
state your comments. Okay, we could start. Um well, I guess I had questions before comments, but I can throw the comments out there. Okay, just up there for your questions and comments and and you're okay. I'm uh Dean Stton. I live at 103 North Fourth Street. We've been
there probably close to 25 years. Um when we bought the place, you know, there was a church there. we knew what we were getting into with the church. Right now, there's a lot of uncertainties with uh with what we're looking at this becoming um a conditional use permit. I guess the
one where I have concern is I see u this turning into a commercial business and I see the loophole being donations. So, I just don't know what this could possibly become down the road. I mean, this could be this could
be uh this could be a three-day Comic-Con convention. That's what I don't know what this is all becoming. You know, I don't know what the occupancy could be. Parking, we know it's very limited with the one-bedroom apartment that's facing us now. The street is full with just a one-bedroom
apartment. So, that's why I have a lot of questions versus comments. So, I guess that's what I've got to say there. What's that? Anyway, but uh yeah, I just am concerned
going down the road. I also don't understand the the conditional use permit. Um say a year from now the property sells to a new owner, does that go with? Nope. That stays with that. Yep. Okay. And this conditional use permit can be revoked at any time. Yep.
Okay. So, the conditional use permit is only for the current people Sure. that own it. So if they sell it to Jon Snow down the street, all of those go away. Okay. And I think I guess I don't want
to speak for other people, but I'm just concerned that the necessity of a community center surrounded by houses. There's no I don't see to me this is a commercial business that's going to become and the loophole is donation.
That's the word that I'm seeing is if we use the word donation, we can run a business out of this place. So, and I guess I've said my point. That's what I've got to say. So, that's understandable. Thank you. And you can you can ask question. You're not done just because you're out of state. Just
so you know that you can ask questions. Oh, it's not that way. Just curious. Oh, okay. Does council have any questions of the applicants about the condition of
use? Well, I guess since you're here, I I think it's good that we respond to the concerns, you know. Were there any before we got here? I guess.
No, no, just that. Guys, I'm Britney. I don't know if you've met Mark yet. Okay, awesome. Um, so I guess the initial question was was the first one regarding the parking, I guess. Well, I
guess like occupancy, what could the possible occupancy of that event center be? The fire capacity? Yeah, currently I don't know if we can both be at the podium at the same time. So when we went to our architect said that based on its
current state, we could only have a certain amount of people in there at one time for the community space right now around that like 50 number. So when we have people in there um when we host our own, we would want to do like a once a month event like an open play for
children in the community under age six like zero to six years old. So, kids that don't have a space really at the school, um, local places like libraries and churches have these kinds of spaces, but kids aren't allowed to be like running around or really loud or
anything like that. So, we, um, current tenants and any future tenants would be aware like this is how we're using the space upstairs and then anybody else in the community could rent it. We just don't want it to be sitting unused. Um, so you could rent it for family
gathering or whatever, but obviously no excessive park key and it wouldn't be like a big wedding or big reunions or anything. They know need to know the limits. How many parking stalls do you have on your site? There's about 16. Y and we know that currently. Um, so
we've had tenants in for a couple months now and you should have only seen on that side anywhere from two to three spots. That's like what we allow. Um but in the last few weeks you definitely and for their own confidentiality and whatnot we can talk privately after but
um there is um one of them gone and so because he is currently on training military um we respected accommodations for them. Um so then if there were any concerns and whatnot we said we would bring any extra parking or whatnot
issues like that and bring those vehicles to our own property out in the country. Um, but we haven't heard that from anybody. Um, but if that is something that's bothering you guys, we can definitely change. And I guess for me it's not, you know, last night I think it was five vehicles. One on our
right in front of our house and then three or four and then the Winnebago around the corner. Yeah. Um, but the problem all of a sudden now there's an event and all of a sudden there's 35 more cars, you know. Yeah. And the one thing that we initially last
year when we purchased the property and brought it to the city council, obviously this is one of the very first things that came to our mind um and uh things we had kind of been told in the past is like well it's been a church for many years and neighborhood has been used to you know the parking
being like this once a week so we didn't foresee any obviously we should have asked neighbor by neighbor kind of thing. Um and that's what this is all about to hear hear these types of things. So, we would hope that it wouldn't become bothersome for you guys.
And if it was, um, we don't expect it to be rented many times a month, which would be great if the community was using it that often, but there's obviously other spaces like the Lion Center and um, other local community centers. Um, so it's more we want to
really gear it towards children and allowing that space for families to just let their kids come, but Does the occupancy include the apartments or is this strictly just occup heard was the loophole of the
donation word on there um which you know would affect what we are allowing also you know the word donation is nothing short of is a legal in my opinion. We've all been someplace where you try to get charged
something and they say it's a $25 donation because they don't have the license to do what they're trying you know what they're supposed to be doing. So yeah I mean so see one of my concerns was down the road three years they sell the property the new
owner he could turn into a mini storage as long as it's 148 donation only turn into anything as long as your donation is is there so this is becoming a forprofit venture I just want to um sorry I know this is
completely different and obviously don't know us on a personal level but um and I own a property in the country where we host fundraisers out in the country. Um got a big open barn and space and every fall we actually have fundraisers and we give literally 100% of the profits back
to local education foundations being like city my hometown school and good you um done that the last couple years and it's just that's something that's set on our heart and that's truly what we we just want to give back. Um, so I can see where intentions might seem
mixed and not believable or whatnot, but I I promise our intentions are um and then if uh with the donations um if we don't have the donation worded in there, then it needs to be full commercial and then does become a
commercial business at that point when then all bets would be off where it could be full rental all the time. So we were trying to avoid that. We don't want to go down that road. And that's why when originally we had said this cannot be a commercial
property. So therefore you know if you want to have this space for you know the community to come and play or whatever the only way you can do it is if it's donation and donations were not required. So I guess
you know donation you know the wording donation is in there and Britney uses the term rent you know and I think that's where it might get confusing is that you can't charge rent for upstairs to rent the space it has to
be a free will donation um and that donations are not mandatory you know recommended maybe but you know we all know where the money going to go. I mean, just like Britney said that, you know, they give it back. Um, you know,
and I believe what she's saying because I know what they do. But, you know, it's free will donation. Free will donation. You know, a lot of the stuff that's going to come in there, the not little trampolines, but like the little blocks and stuff like that is all going to be
donated from people that no longer have kids around. So, it's, you know, you don't have to believe, but it's one of those things where it's it's good to believe that this is something good for for the community. And, you know, I would just like to say don't use the
word rent as much as try to use the word donation, which is what we're going for here. I do really appreciate that they came in though because even Mark and I over the last couple weeks, we knew that the timing of our current situation with the
one-bedroom tenant in their um being gone right now and having extra family support in there for them. Um I said we said this last week like what is this going to look like to neighbors? like this is setting a crazy precedent that will not be. Um so if you could just not
think on these last two weeks and kind of think back to closer to February in the beginning where we should have only seen two three cars. Um and if that is another problem um throughout the month, we can always ask those tenants to be parking on the other side if there's
other things we can do, especially under a snow. The last two snows, all the snow came. Yeah. And obviously that was something we didn't communicate either and now we know for the future. Um that was one of the things just when I drive around
looking at things is is the um the sideways vehicle. The situation that you said you you've been in the last couple weeks seemed to be in the parking spots that all the cars could have been in. And when I was at that stop sign, the four cars, it was blocking a view of
somebody coming. You have to like inch out to see if somebody's coming cuz all four vehicles were all in a line parked. Okay. Close to the intersection. Yes. It was right at the intersection. And so if that if that vehicle was parked sideways, if that vehicle wasn't parked
sideways, would those cars be in there? Is that like the preferred parking? Yeah. And I think that's good to have this conversation to know what neighbors do prefer because obviously we didn't have that conversation until now. So yeah, and we can So is there someone
living in that camper right now? Not that we're aware of. There should not be. It's just supposed to be parked there for up to two and a half weeks. Um Jason called the other day and just inquired about it as well and kind of gave us the okay as long as nothing
concerning's going on. He was okay with it. Half weeks further or when from a couple honestly a couple more days. Okay. And the registration is current and the the tabs are current. I'm not so sure about that. I'm pretty
sure I'm pretty sure it was a regret sticker which means 2026. I can't speak for that. You guys know whose it is? The mother of the current tenant. Oh, okay. And you guys only have one tenant
kind of two separate apartments. One on the threebedroom side and then a couple on this one that we're talking about. Okay. You only have two spaces down there. I don't think I do. Are there other properties that So, this
is this is uh R2 property. Are there other R2 properties that do have propositional permits. Would this be the only one? Mayor, you want me to? Yeah, go ahead.
Yeah. So, mayor and council and so I'm I'm Bob Vos, the lawyer, but I haven't been the lawyer here for very long, but I've been here long enough to know where this code language came from. So, the city um adopted a whole new zoning code. This is part the the CUP language we're
talking about and the R2 restrictions we're talking about are part of the zoning code. So, that's all relatively new in the last year, year and a half. Um, and no, uh, the the language that would allow a conditional use permit to be issued so that in the R2 you could
have something like what's being proposed here, that's new language that wasn't language that was in the city's zoning before. So, I think the answer is that that there isn't another example of this. Um, I think this language is newly to allow this kind of a thing. So, that
that's my understanding. Of course, I haven't driven around and actually kind of audited the city, but that that's what the the former council the last council city council um led me to understand, Bob. And it's new for like small towns, but just wanted to say like in bigger
cities, we the buildings are utilized in this way. Yeah. So I help uh to some degree help draft the language and the again the prior prior prior council asked me about whether these kind of mixed uses where you've got residential
downstairs and then I don't know what you want to call the main floor recreational or sort of like commercial but not really commercial all in the same structure whether that's a thing in other communities or not the answer that is that it is I think you know from your
own experiences that That's a thing in Redwing. Of course, in the metro area, there's a lot of mixeduse properties like this. Um, so it's a it's a growing trend, I guess I would say, but I think it's new to a town like Could you, but there are
Well, yeah. I mean, there's other, if your question was, are there other conditional use permits throughout the city? Yes. but not necessarily the same way if that makes sense. Was that my focus was on
the R2? Okay. R2 and I don't think the second street ones not the same kind of thing. Mayor, can I I don't want to lose folks attention that that may have to leave at some point, but so and this is this is
me talking. I mean, this is up to you how you want to sort of process a cup under this new this is the first cup that has been requested under this this R2 code language. In my experience, the way we would typically do this is you've had the hearing, you'll close the
hearing probably in a minute here. Um, of course I think the council understands that if you as a council decided that this proposed recreational space was going to be too much of a nuisance to the neighbors or too much of an imposition on the neighbors, theoretically you could deny this. You
wouldn't have to grant the cup. If you were going to do that, you have to do that in writing, right? You have to write down that you're denying it. We have to give that writing to the applicant. if you're inclined as a council to want to move forward with this. Most cities would also do that in writing and you'd have some conditions.
In other words, the applicants here have set the way they see this going. You would typically adopt some of the restrictions that they're proposing for themselves, such as as council member points out donations and what donations mean. You
would typically make that condition of granting the cup. You would say we're granting the cup. You can have this recreational activities space on the main floor, but you can only collect donations for it. You can't charge rent. That would typically be a thing that a
city would do as a condition of granting a CUP like this. Other things, just while I'm blathering on, other things you might want to think about are, are there any hours? I mean, would you want the recreational space to be open to the community at 10 o'clock at night on a
Tuesday night or you want some hours uh hour limits on that? That would be a common thing. And then the last thing would be uh you know, I think we heard that the architect and maybe the the fire official has some limit on the number of human beings that can be in the space. Do you want to adopt any
restriction? Do you want to say it can't be more than 100 people, more than 50 people, more than 20 people? That would be another common uh common condition on something like this. So, I guess I would propose to you whether you want to deny this or whether you want to approve it.
Uh I think you ought to tonight close the hearing and then maybe if you want to approve it, I sort of suspect you might want to approve it. If you want to approve it, maybe you could tell the staff, tell us, the folks sitting in the room, what conditions you'd like to see, and then we can bring back the next meeting a piece of paper that will have
the cup, the the conditional use permit, and the conditions that you want to see that you can see and adopt. So, what you had mentioned hours before, what were what were those? Yeah. Um, we were thinking like 10 to 6, 10:00 a.m.
to 6:00 p p.m. No later than 6 pm and anybody can utilize it however long they want. And that's Sunday. Yeah. I don't not become a dayare. No. No. That's a busy. Yeah. We won't be
able to do that. So, no live entertainment. No. No alcohol. No. Well, I mean those are restrictions again if if if the council wants there to be no alcohol and presumably you would be talking about families bringing
in their own not selling it because selling it would require a license and a bunch of other stuff. So, but um if you're talking about not letting people bring that in that should be a condition because otherwise in theory people could do that right we also want that too. So
yeah I think 50 head was the number that was already given. Yeah, and we can definitely change hours, too. I don't foresee many people utilizing it during the week. Um, but we just wanted it to be available to people if somebody did. One other
concern, is the outside of the yard going to be used? I get concerned about kids running out on the street and things like that. No. And then, um, utilization is a good question. Um, we wouldn't see much like we probably wouldn't even host anything in the
summers. It' be primarily because we as a family want to get people outside utilizing the parks we already have in good use. So, this would be something we really want to be using more from September to, you know, March when it's when we need more places indoors to
be. So, I don't think we'd even put anything outside, keep everything well maintained. We do the maintenance and mowing and landscaping ourselves. Um, I know currently there's a few extra pieces because of the current parking situation, but we really hope to make it
a nice, beautiful looking space and hope to put more time into it this summer. When you had said about the hours, is that like a store people could come in or do they have to block it out between the hours of 10? Correct. We were
thinking that they'd either have to email or call and then we would provide a keypad code and then we change the code after somebody uses the space and there's only um there's only one door to get in. So then the other door um the flow they anybody using the upstairs
community space would not be able to interact with tenants because the tenants have their own entryways. So the entrance will be on the south side. Yep. Yes. Oh, I also want to point out um before
you might have seen the parking change a little bit to be on that side um that we have been discussing on that west side because those were handicap parking spaces. Um which we kind of hoped would stay that way. Um but then I think Jason had hoped he thought it would be a good
thing so he pulled them out. Um but then I think that maybe caused a little bit more of an issue here. Yeah. Yeah. Then they open it up and then Yeah. Okay. Wait a minute. So, doesn't that identify with the business though
to providing a handicap? Yeah. I don't He didn't really ask us before he did it. Um he just took them out. So, well, they were there for the church, right? But that's we're we're trying to avoid I guess even the picture of a
I guess so with that you had brought up you know the corner what can we do I guess to keep people from parking the end to at least keep the intersection yeah paint the curves yellow and I think it's like 25 I was going to say you got
you got to make sure you do it according to regulations follow question like is that something we do or do we you guys to do that for like let's go get some spray paints our paint curve or I think that it's just there's a lot of places in town that need it and there's just
not enough paint. This is an exaggeration, not enough paint in the world to to paint every intersection. So, it's not something that he goes out and everyone since that this would be something I'm saying that if you guys pass that we would keep that nonissue.
If you want to block that intersection off in accordance to the rest of the intersections, I would say get with Jason, find out where the distance is and ask if he has paint to do it and if he doesn't and he
says you can do it. Perfect. Yeah. Kind of deal. I mean, you'd be amazed at how how regulated it is to paint a curb basically or not. So So that's where the issue comes in. And so just follow up with Jason and go by
his guidance basically. That way you guys can keep the cars off the intersection. People can still see you. So I guess when we talk about the alcohol, I mean I I you did say it was going to be for some family events, you
know. Um, are you guys gonna require that not being allowed if somebody's gonna, you know, have a small party there with friends, you know, for, you know, less than 50 people. Is that going to be in your
gonna say rental agreement? Yeah. Space agreement, use agreement. Yep. And how will that be? No, because that was one of my concerns originally, not knowing what we were getting into. But I would when I made references to this could be run for
three days and you got a comic book convention there. You could have done a night show there and when somebody calls up and says I'm having a retirement party and next thing you know we've got strippers and live music there because it's actually a bachelor party. Um how much policing of it is actually happening? Yeah, I think we'll
definitely have like a limit of maybe max two or three hours because Yeah. for these concerns. And yeah, I think we'll have no al we didn't talk about it, but I think we both assumed that yeah, no alcohol. Um, also we haven't worked on
any type of like rules or regulations yet for it, but um, we will definitely include those things in it. Yeah. Anything else? and council Bob. Anything you guys have anything else to
add? I think I'm good. I think we've answered a lot of questions. Okay. Okay. Thank you. All right. Appreciate it. Thank you guys. Thank you. Yep. So, we'll close the public hearing then and we'll call the regular meeting to
order. So, when will the vote happen? the decision to be. Yeah, it'll be we have to do the minutes. We do have to do some normal things. It's
very Yeah. or the minutes. Well, it it will be a delay because you won't be approving these minutes until next month, but you can watch it online because we are streaming. So, you can later on tonight watch it.
Or go on YouTube and just type in city of Good and it'll it'll pop up. City of Good, City Council, anything like that. Thank you. We'll stand for the pledge of
allegiance. To the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. All right. So, approve or amend the
agenda. Oh, roll call. I'm sorry. Uh, Mayor Ernie Vanola, left to right. Uh, Bob, city attorney. All right. So, we'll approve for or amend the agenda. No amendments. No. It's probably
just blanket probably isn't going to happen. I'm not telling you guys what to do now, but we're going to need to have a regular. So, we don't need to agenda to approve the resolution to approve the cas is. That's what she was asking to
have that. So, we're not We're just getting a motion. Motion. Yeah. I'll make a motion to approve the agenda. I'll second. All in favor? Opposed? Okay. Motion approved.
Um request to approve minutes for April 9th, 2025 city council work session. Make a motion to approve. All in favor? Opposed? Motion approved.
Okay. Um approve consent agenda. Approve the opening of savings account and direct $10,000 per year to be deposited. Um reassign dance permit fee and add to fee
schedule. Approve space lease agreement form with goody county sheriff's office. So before we get into approving that real quick. Um I think I had sent it to both of you guys or just one. Um,
so we had received an email from the sheriff asking about the bathroom in the garage and it's disrepair kind of
um, and that they had people that needed to use a different bathroom. Well, there was really no explanation of why other than there was paperwork laying on the desk that they didn't want them to see. Um, the
sheriff's department also has a uh data privacy that they have to uphold to. So, they can't come in here, look at information, and go spread that throughout the community. Just like they can't say, "Well, hey, Ernie's license plate is this." And and Bob can correct
me if I'm wrong. They can't spew that information out into the public. So, that was the only real understanding of why they didn't want them in here. However, what I later found out was that they were leaving the bathroom a
mess, right? That was never told to me. I'm not sure if it was ever told to you guys, but that was the real reason or not the real reason, but that was a further reason why um what was going on. So, um either we have to
really focus on that bathroom out there in the garage that looks pretty nasty and disgusting from the outside or we have to either put our stuff away, allow them to use it with the understanding that they're cleaning up after themsel or something. But, you know, like the
email said is it it it appears that we're working against each other and not with each other. And that's the last thing that I want us to do and the last thing I want them to feel is that we are all working against each other over something as simple as a bath. So what's
And to Chris's point, I I was I was I was kind of disturbed when I saw the email that, you know, he's saying how upset he is. I I So the bathroom out in the garage, it looks like it's not the worst. It's not the worst, but it looks like it's a
pallet wall in a corner. I think it's fine, but I also understand that the space that you have to try to get body armor off to go to the bathroom because some people can go I mean, it's two different ways, sit or stand. Okay. And
for those of you guys that have never had to wear body armor and try to go to the bathroom in it, it can't imagine you move very well. You don't and you need space. And so that's where I understand that if they've got to go to the bathroom, if you've seen how big that
space is, there's not a whole lot of space to move around to utilize the facilities with that much weight on. So, I put a lot of thought into this because I'm I'm I'm probably lying with
you also, too. And and one of the things though, I think when I was reading the back and forth eS, I think I made that statement the last time about, hey, it seems like we're going in the wrong direction here. Um, and but I honestly
believe the reason why we're going in that wrong direction is communication. Um, and you know, we haven't had the sheriff here. We haven't had Marty here expressing these things in in person, only through emails. And one of his
things was though that he wanted a sit down with me and uh Lisa. So, I think Lisa is going to accommodate that so we can, you know, get this pasta so we can move on and not waste time with it. Now,
um I did take some responsibility that I had not went back and looked at the bathroom, and I was disappointed that I did not do that when I was when we were here uh the last time. And so, since I've went back there, I took a look at it. Yes, it was a little bit dirty, you
know, and it feels a little bit crowded. Um but there was a couple things that needed to be done. You know, we needed a a lock added onto it. We needed a hole cover that was there for I don't know what reason. There are hooks there to hang the duty belts up um
there. But after we even talked and we did talk about cleanliness when that bathroom was used, there was still hand towels left on the floor. Okay. So, I think I think we're in the right direction. I think not
charging anything. you know, to Chris's point, utilizing those extra hours at no cost. Um, and I think it is fair to ask that they continue to use that that uh facility out there with the understanding though that, you know, we
do our part to make sure that it it looks presentable, too. But then they leave it that way when they leave. You talking about the one inside here? In the garage. Out in the garage. one that you know has it does have sinks at the toilet. It does feel small in there, but
I think with the hooks that are there, it does allow them to hang their duty belt up instead of drop it on the floor like they were doing in the inside bathroom here, according to one of the female deputies that I spoke to. So, I
think it's a happy medium that we give and take and and they they do the same. Well, and I and that was the thing was that they were unhappy with having to use that bathroom in the garage because of the size and
the lack of cleanliness. Um, and you know, again, the tight space of having to take off belts and body armors to sit down for a 3se secondond break to have to turn around and put it back on. So, I
don't know if there's hooks in the inside bathroom here, but no, you know, that's again something that can be put on the back of the door or on the wall um to give them more space because I again I I do think that we are working
against each other if something is minor as a I have a tendency to I look at the same I look at this one though that's the same size bathroom I have to use every day at work. You want to know
something? Works just fine. And you know, I I don't want to sound ignorant, but I'm no expert, but there's a lot of bathrooms around this county. Yeah. So,
I I guess I look at it this way. If they they can't clean up after themselves, they don't have the decency to respect our building to come in here and I don't want to say trash it, but you know, have some respect for our
building, right? Then why why do we have to alter things in our building to accommodate for them? And I and I agree with that. You know, Jason and Todd have had that bathroom for how many years, right?
And uh quite literally Jason said that the little vanity that's on the wall with the mirror, they picked up on the side of the road and hung it up. The stool that holds the paper towels or
napkins or whatever you want to call them. They picked that up on the side of the road. So, we're doing more for deputies who are not our employees than we are for our own employees.
I don't think this is about this this is this is my personal opinion. I don't think this is about I I really don't. I think this is about something else and I think you guys need to get to what this is really about and because we cannot be sitting here talking about Yeah. And this is why
when I called Lisa, I said, "This is enough. I think let's give him what he's asked for, and that's the sit down." But I'm gonna be honest with everybody to I mean, this is a waste of our minutes, but my mind isn't going to change. I think giving them the bathroom that they
have out there, giving a free uh office, they can eat in there. I think we're providing them with what we should provide them with, you know, and I do appreciate the service they give. Don't get me wrong, I appreciate it. But at
the same time, I I you know, I that was a great point of view that you had, Michael. So, I just don't think it's about the bathroom. Maybe you can get to the Bahama, but yeah, I I just that was all I just wanted to explain that because we got the email, but nobody
else did. So um it's not so great. So I will make a motion to approve the consent agenda. I'll second that. Motion.
All in favor? I opposed. Consent approved. The agenda is approved. So do we have we move to the new business. All right. So, new business for um the CU request discussion and
decision and approve the lines amended lease agreement form. No, we go one at a time. Okay. Sorry. The CU request discussion and decision. Um that is either a
it's an approve it's a approve or deny. If we deny it, we have to give reason. Um if we approve it, we approve it based on um the any conditions conditions. That's what it was. Conditions. So um so my my
and you guys can add to it, but my I would like to approve it based on, you know, the the hours of operation like Britney had said, Sunday through Saturday, 10:00 a.m. to 6:00 pm. um donations only, the maximum of 50
people, and then obviously no drugs or alcohol on the proh. Um and then I have another thing. You know what the other thing I think I'd like to see on the building maybe um some place um is contact information um
so that they can be uh contacted immediately. Uh, I think if that would have been on there, um, probably some of the communication could have been handled prior to even to tonight. So,
I'm sorry, Chris. I was Sunday to Saturday, right? Yeah. Yeah. Yeah. What if Britney had talked about Sunday through Saturday or Monday through Saturday? Birthday seven days a week. Okay, I see. There you go.
just for people that took me took me a while to figure like no. Oh, okay. Okay. Loose in a day there. So, you know, like 10 a.m. to 6 p.m. hours or, you know, whatever it is. Something that is not too early but not too late to wake up
the neighbors that party the night before. Um, you know, donations only, maximum of 50. Uh, no alcohol or drugs on property. Um, and then like Ernie had said, I I agree. assigned with the contact information. So if a neighbor has something
concerning or you know whether it's a party that's going on there or even better or worse a broken window, they can reach out to them and say, "Hey, one question I did have for you guys, have you guys reached out to any of the neighbors in the area who live around it
next to it?" So I have actually met Doug um chat with him this summer and that was one of his concerns immediately was as long as it doesn't turn into the Madina ball for his exact words and I said correct I don't want it either. Um and then I kind of know or have talked to there's maybe one or two that have only met kind of in passing but
otherwise I have talked to everybody in the neighborhood. Okay kind of given the idea of what we'd like to do. So, got you did not exchange contact information that coupled though and everybody else kind of had a form of communication to get a hold of us. When we had these
extra vehicles come about over like a week and a half ago, a couple neighbors immediately reached out and we kind of just told them the situations whereas this couple unfortunately we didn't have they didn't have student as well as the winter stuff like we had no idea of what until tonight.
So, Gotcha. That's on us. We should probably do better at like say either posting something or exchanging them. I think you guys are doing wonderful. It's going to be so great for kids. I I guess I got a question for you, Bob.
Do we have to add anything in here that if any of these stipulations are broken, what consequences are after that? You you don't. uh in sort of inherent in a conditional use permit is that it can be revoked if your conditions get violated.
You don't have to say that. That's just the way it works. I guess the only other condition I would suggest because I heard it said was uh so a conditional use permit would stay with the property unless you actually put that condition into it. In other words, unless you say it goes with the current owners and if
somebody else bought it later, they'd have to come and get a new cup. And you might want to put that stipulation because I a CU goes to the building and I goes to the person. So that yes, if you want that stipulation and if this ends with us, if we would sell the building, we are fine with that. We'd
actually encourage that. Um and then this might be a duplicate question. Was it stated that a CUP is revulable at any point? If we deem, even though they may not have
broken any of their conditions, we say that they're towing the line with it or something like that and we want to revoke it, are we able to? No. No. Okay. Yeah. Well, I mean the the way you te that up maybe I guess is the answer. But no, the the statute that lets cities do
cups says the CU cups remain in force as long as the conditions are complied with. Gotcha. So you you know but if it's a close call you could it's your decision to make whether it's being violated or not. Right. Okay. It's a blingy violation
that okay perfect it. No. So, I've got the the hours um the hours, donations, max, no alcohol, drugs, sign with contact information. Uh cup ends with sale of
property. Anything else add to that? Sounds like All right. So I will make a motion to approve the cup request based on the conditions of the hours donation
only maximum of 50 people no drugs or alcohol on property. um signs on the property with the contact information for Britney and Mark and the COP would end with the sale of the
property owners. I will second motion. All in favor? Opposed? Motion passed. Thank you very much. We do have this part of the conditional use that we would this pass that would that
constitute that in writing if she fill this out or does it need to be I think we want to doctor it up a little bit more. So let's give it to them tonight. So we need the Yeah. No, they don't when you're when you're approving it, they don't need to get it. And also I mean
still want to go past that. No, no, it's good. I mean it's good but so just on that point just so we get our system worked out. So I see that their um application it looks like um is marked with a received it looks like it doesn't this say received on the 21st of March
of March. Yeah. So, we have 60 days. Yep. I just want to make sure. Yeah. So, we can go we could in theory go into May, you know, to your but they may want to get started so we can get done earlier than that, you know, but um but yeah, so uh no, we don't need to worry
about handing it to them right now. Okay. Questions for us? crying. Did you favor? Yeah. Yep. Yep. We
Oh, yeah. Sorry. You did it and nobody was all in favor. Thank you. Congratulations. Awesome things. Yeah. It's awesome. Thank Thank you very much. Happy happy cry. Not a sad cry, right? Yeah. Yeah.
There you go. We'll probably be the first ones in there. No parties. Nope. All right. You can have a party. Just know Yeah. There you go. All right. So, uh approve the lion's amended lease agreement form.
a recommendation. So after you approve it, I'll send it to them to sign it back for a signature and then it becomes And what was the change that they It was um was it a date? I
think it was the address. The address it just said and they said 105 Broadway North in it. Yes, that that was their their that was their change to our change the to the
lease, but the changes to the lease are just to change the way the insurance works to make clear that Oh, yeah. They have a copy of Yeah. Okay. So, you know what the changes are to Yeah. Yeah. I was just asking about their if it was anything. Yeah.
It was not. I'll make a motion to approve the Lion's amended lease agreement. I'll second that. All in favor? Opposed?
Motion passed. So, um, this is just a question. So, what happened with there were two items, this one and then the liquor license. What happened there? I I sent them the link, the form, and I said, "So,
And that was and you now have a point of contact. I I do. Um well, just for the agreement, I don't know if that's like from here on out, but I've been um Yeah. Okay. Yeah. I would say he's a
good contact. Okay. All right. So um approve EDA bylaws. Yes. So we actually changed um Michael based on your feedback about the terms. We actually found out that article three number two was actually not written for
a five member council or a five member EDA I'm sorry. So we have two three and four. So we have two twos, one three and a four.
So that kind of align. So we eliminated the one and that was the only change to the second. All in favor? Opposed? Motion
approved. All right. uh council comments. So, I um was at another meeting for the fire department and so I got some new information I will hand out. Um sorry I
was late and didn't get this in the packet. you want. I don't know who wants the other extras, but um so what we're looking at is I know my printing was not great. Um so
the first cuto off column would be total um and that is the estimated total of a levy of 150,000 that each township would pay. Um then the next column will be
buildings which we are assessing roughly or we are assessing 50% of the building cost and then we are looking at 50% of the population to make up our 100% levy. Um based upon those numbers uh city of
good you will be paying roughly $34,581. Um these are not concrete figures at this point. Um but it's it's what we're looking at
um to to go towards um hopefully for for continuing forward from here. Um looking at the numbers of calls that the city of Redwing or city of Goodyear, excuse me, receives um versus the rest
of the townships and other city that's within our fire district. Um Goodyear is receiving roughly half of the um ambulance calls of all of everyone of everyone. Half good you receive half. more than zero. Zro's not on. Well,
that's only a township. Oh, okay. Okay. So, so it's how do I state it? We were trying to figure out the fairest way to do it. And when you look
out at everything, um the city of Goodyu does take up a large majority of a lot of it. Um and and and so you know I I guess I I felt that this
was the fairest option of them all to go with. Um is that would we have workers comp above and beyond or workers comp? Nope. So we're looking Nope. We would look at actually taking on all that. Um we were
doing some behind the scenes work. Actually workers comp does not have to go through the city of Goodwill anymore. can go right on its own and and so we can pay that ourselves. Um so that one the I believe correct me if I'm wrong there's a there's a pot of money that comes from the state every year um and
that can directly come to us that doesn't have to go through the city anymore so we can eliminate that. Um the only thing that we are looking at is to hopefully continue to do um clerical work through the city clerk.
And what it would be for is for trainings and if so so trainings as far as um just facilitating the paperwork side of it and what would happen is we
would hope to the fire truck association hopes to repay that. Um so if there's an hourly rate that we can come upon and agree with um just the ones that are on that site but not the paying
initially and getting reversed. Correct. So if they're paying if they're if they're getting their own workers comp and paying it, they're paying that. We're not holding the correct. So we would pay so we get reimbured. Correct. The the truck association would be
paying that. We would just like to try to utilize our city clerk at the city of good you or they would like to use the city of good use clerk to help facilitate the clerical side of it submitting the submitting and everything. So we would be writing no
checks. Correct. Yeah. Okay. So if we could come to you know I don't even I have no idea to estimate what that time looks like if it's an hour half an hour whatever. Um, but maybe let's let's what we were hoping is maybe there's a thing
where every year it adds up to be three hours worth of work. And so maybe and and and that's just a number I pulled out of my head, but um if we could just maybe make a payment to the city once a year and then we could do that.
Obviously when firefighters, new firefighters are coming in, that number changes because there's more time involved. But if we could maybe look back at it and go, "Oh, on average you spend 5 hours per firefighter to facilitate things and we could then
again do an easy transfer from the truck association to pay the city of Goodyear ahead of time or reimburse or whatever we want to look at. But if we could move forward with an idea like that is what we're hoping to so well I'm not making
the decision but some So, um, the other big thing that that I looked at is I understand that in years prior we may not have had a
large payment for the the firetruck association. Um, but one thing is that we have to look at is we have never paid for a fire truck. We have never paid a fair share into the truck association on any vehicle that they bought. So, three
years ago when they bought one for $634,000, our cut of that would have been 116,000. We didn't pay that. We didn't have to pay that. I'll just say and and everybody knows that in the contract, correct? It was not in the contract for
us to pay it out of it. So, it's it's not that we dogged out of it, but it's one of those things that I'm not saying good didn't pull their fair share, but to continue this partnership, I feel like it is very crucial for the city of Good You to step
in as a budgeted member, as we're trying to do here, to continue everything to go forward. So would we have I guess a voice and
we already and you know we already do. We already have a voice. We already have we didn't have a vote before but we will be in this new understanding. That is correct. Yeah. Yeah. So we could always voice our opinion but we were never a
voting member of the association. So, we always attended their meetings which happened uh annually and stuff like that, but yes, we we were not a voting member and they're a big part of our community, you know. Yeah. You know, and
and and the biggest the biggest concern I see is um we were talking about last night if any of these townships were to leave, you can't make a new township within our fire district. So, it's the thing of as we all know
expenses keep getting more expensive and they just keep coming and so we have to keep the number of townships in our district to spread that out as much as we can so
that we don't start to burden because you look at some fire districts that are small in our area and it's a burden. It truly is a burden for and we don't want that to happen here. Right.
So where will we get the funding from? I budget it if it's well and and so I can ask not not to sound condescending, but I can ask the same question. Where are we going to get the funding for $27,000 for the roof this year? That's unbudgeted. Yeah. I mean, that was So,
so that's the thing that I look at is we have a $27,000 unbudgeted expense that's going to happen this year. Whereas, if we were doing this, it's always budgeted. It would be in 2026. Yep. And I'm
working on that right now. So, it's one of those things that we're trying to do all this now so that when it comes to 2026, it's not thrown in our face and wow, we got to figure this out quick.
Yeah. Yeah. So, so that's the whole reason that the truck association is starting this now. That's why we started to do this after our annual meeting in January is to get ahead of the curve and ahead of the ball so that it doesn't roll around roll us over.
I just have one on his way. So we have this works. Yeah. If you'd like to I'd like to be kicked out. Go have dinner. So appreciate it.
Thanks everybody. Sorry about that. I knew he was itching a week. Oh, did that come through? Yes. So, yeah. Um, you know, we've looked at so far four or five different
scenarios. Um, and it's looking at it, I think this is the the most fair one out of them all. Um, I I I you know, I don't know what else to say. I like that it's included and we're not
doing that plus workers. Correct. I like that that is included. Remove that off of our um insurance. They can be on their own. Um the not that I'm against us doing that, but just seems a little mushy to
have us doing the payments and they're paying their own and that part just seems a little gray. Um personally, I would like it to be if they're handling they're getting their insurance and they're paying for workers
and stuff and they're doing all the financials that it would be everything. But That's just my thought. And so I understand the the using our city the city clerk on the clerical stuff and her setting up
things so it won't get she'll have to set things up but never send a check for nothing. Correct. Okay. That's that's how I understand it too. Cuz when we get something and it says on there that she could submit it, not all
of them are to get reimbured. That's the part that's great where it would be okay. So then they're paying it and that was the whole issue of why first was is that we don't know if they're submitt. So that's why
it was at one time said that they were going to handle all of it. So then they could get that money, they could submit it, and they can write the check and we would have to guess. And that's where I believe about a month ago we talked about this where
where we would get we're hoping to have a representative from the truck association to come help kind of facilitate when those questions arise. Um excuse me. So, we're hoping to find
someone who can help with that when that comes. Excuse me. So, the rest of it, that part just seems a little Anything else from council?
So, uh, my only comment is, uh, first of all, thank you, Michael, for that information. Um, I continue to learn and I appreciate that. Um, and and the other thing is we'll get this, uh, sit down
done with the Sheriff Kelly. When is that? Well, it was going to be this week, but then we couldn't get it. So, so we're shooting for next week. I just haven't wait to see what they were. Okay.
Um so we'll get back to everybody and let you know but definitely to get it resolved. So all right. Uh one thing I Jason isn't here the public works report that
um he was able to get a low price of paper. the he's getting he's giving full information on that. He just um wanted to say to you maybe
take a look at the tower just so you can see the shape that it's in. I know we saw the pictures up on it last time. We just wanted people um in case you're asked you could say that must help you. Um he just wants to emphasize maybe be
helpful if you look at the state of the water tower and why would this understand? Yeah, that Yeah, cuz so I haven't heard back from him on my concern on that crosswalk by that church. Um so when I
went back and looked at it again, the yellow is only painted the same width as the crosswalk. So that means a vehicle can park up right next to that crosswalk at the at the corner. Yeah. Yep. And when you have a third, fourth, fifth
grader even trying to cross there and traffic coming even at, you know, a slow speed which not they they don't all follow it. That's a dangerous intersection for that that kid, especially if you got a truck parked right there. All I'm thinking is we need
to extend the yellow. Um, one other thing to give a CS office FSA. Yeah, I don't know what stand for. We would talk to them about the possibility
of getting grant help to help with the waterway issue and the silting of the pond and getting the issue of um back over here it is not right. It's it's not working
and so we're able to get we went over there two days ago and chatted with to see about possibly working together. He said, "You guys have to take care of the ponds. The ponds are still we have to do something. Their money won't be able to help with that." But the
drainage, he'll be able to um work with us so we can get some Well, it it it's it's it starts from all the way up by the new subdivision. It is. It's the whole back part. I mean, it it's the the two fields that are owned by the city.
Um, those trees probably need to come down or they need to regrade that because there's no real flowage. Yep. And then it comes down and sits behind the town homes. And that's exactly what I talked to him about last week was
all of the corn stock remnants come down there and then they just sit there and there's a cover behind the bench. I don't really know how to explain it, but like there's just so
much dirt there and it's all this the the the gravel and sand that goes on the roads that it's just pushed out there. So, it's all built up. So, it's like they have to start from right by the pond and go all the way down to Yep. He
had he had like three screens in his office and he had an aerial of it. week and they were talk him and Jason were talking more about what to be needed to be done but I told him that we had to lessen our lease agreement with the farmer because he couldn't plant as much
because there was water in part of his Scott but we had a lesson remember he he said no this is only how much you know because the farmers now can tell how much their plants and so we lessened his lease farm lease to accommodate for
because he can't plant So I told him, Bo, all of these things are happening as a result of this. So he he said, "We need to take care of the ponds, which that's going to be our expense, and I feel we we truly need to. We need to fix the ponds." So what is
what is that title? What is it's it's excavate. Okay. So that is an expensive have to do and that's what it that's what it whole purpose was was a silk pond. Yeah. So,
but it's so good. Yeah. So, just so you know that that discussion started this week with them, but like he said, we have to do he said he recommends us doing the pond first and then follow up with the part that they can help us with
with funding. In regards to that water tower painting, would that another bid be after the initial company comes and does the interior? That's the dilemma that Jason's having is that if they come, he
just says you come and do the warranty stuff that you got to come back and do. You have to empty and down it. The other company was much more attractive of a cost. We have to do it twice. So that's his dilemma is the timing. Yeah. Do we
do one this year? Wait till next year. I mean, quite honestly, it's rusty this year. It's still going to be rusty next year. So, maybe do the warranty first because you got to do testing, correct? After you turn it off and you got to go through that whole process. He just didn't want to do it. So, like one thing
that we have I've talked to uh to Jason about too is you could shut it off and basically you could schedule the contractor that we would hire to do the painting. you could schedule him and then tell that other company you're
coming on this date that's the date you got to show up. That'd be ideal. So he's working. So there there's several different scenarios going on that because they would be down for two weeks roughly and we don't have to do that testing and helping you know getting it back online
again once. So in light of having this different and much more attractive price for the exact same thing, Jason is working on the details on what is the cost to shut to retest it each time. I mean the cost to test is
minimal city probably charges 100 bucks or something. Oh, so that's the irrelevant. So that's the Yeah, that's a very irrelevant cost in the in the scheme of it's just the downtime and all that. It's the downtime and a lot of stress. The savings were very nice.
30 to 50 grand. Cool. Plus, it came with a warranty whereas the other company did not offer a one year warranty. So, it's advantageous for us to to do it. It's just the timing. as long as the quality of paint is equal to what the
first results say. Yeah. And there was the it seemed like the first company initially because of the words on it and the quotes and all that kind of stuff, it was a little higher. But the second company said they just make a template and they put it back on again. They don't process isn't as much maybe to do
it as the first company. And maybe that was a change. I don't know. It's just that Jason said you don't need how much those words cost to redo them. Yeah. All right. Anything else? All right. So, um motion to pay
the bills. Make a motion to pay the bills. I second that. All in favor? I oppose. Motion to pay the bills passed. Motion to adjurnn.
I'll make a motion to second. All in favored. Motion passed. Thanks for the pen. I'm a pencil kind of guy, sir.