Welcome. Good morning. Um, so I'm just I'll lead in with the summary. Um, and I'm going to turn it over to Daniel and, uh, Pete here. So, uh, Good Hugh County held a kickoff meeting with Klein McCarthy Architects on November 19th, 2024 for
the LEC, ADC, and Justice Center facility assessments and facility master planning process. Uh, representatives of county departments from each facility were in attendance. they put was incorporated in the planning process administration information technology
finance facilities uh were also included in the meetings. Uh the priority of the assessment was to document current conditions provide a facility master plan with estimates of probable causes or probable costs um for ident identified improvements.
Improvements are prioritized as immediate, intermediate, and long-term. Um, and we'll discuss those today. And categories were based on staff input, industry standards, um, and then expected useful life. U master plan is intended to be comprehensive list of
needed improvements as well as a tool for prioritization, planning, project planning, and long-term budgeting. Uh this plan will also assist in identifying projects that can be combined for economy of scale. Uh contractor availability availability will continue to be an issue. Uh and
bundling some projects together may make more reasonable for contractors to purs pursue those projects as well. Uh the projects within each facility or each within each priority category are subject to move based on changing needs, conditions, and funding sources. Um, and
I I will just say I know there's a lot of big numbers here. Um, but this is an overall assessment of the facility. So, it's really um a good planning tool. Little bit eye opening for some of the things that we we did go over. So, I will turn it over to Danielle and Pete.
Thank you. Good morning. Um, my name is Danielle Reid and as Tim mentioned, um, I'm with Klein McCarthy Architects and along with the engineering team, um, we put together the assessment report and let me scroll through. I just wanted to
note that, um, uh, Klein McCarthy has been, uh, in business since, uh, 1977 and we've done a, um, a bit of business focused on government, uh, projects and done several assessments. um over our
career. And um with that, I'll introduce Pete with Integrity. Good morning, Mr. Chair, members of the board. Pete Philippi with Integrity Group. We're a construction management firm based out of Little Falls, Minnesota. Uh very heavy in the county government work. About 90% of our workload is dealing with county
government. So, uh welcome to be here. So, um, since this is our first time in front of you, I just wanted to highlight and reiterate the goals. As Tim introduced the the presentation here, um, I just wanted to note that we were
hired to evaluate the facility um, and then determine those priorities. As you mentioned that we listed in our assessment, there's immediate, intermediate, and long-term. And so we categorize those in um years between 0 and four years, 5 and 10 years, and 10
um or 10 to 20 years. So I just wanted to reiterate that, you know, we we prioritized those. We met with the facility um and then handed off the report to Integrity um who put together the cost assessments that were also
reviewed. Um, and then really ultimately the goal is to have that long-term plan. And so that information has been given to Tim and the facilities um, folks to be able to analyze and help determine what those projects ultimately might be
um, coming up. Um, and so how we did that was um, touring the facility. As I mentioned, the team of engineers um went through um each of the spaces with the facilities folks um reviewed conditions from
exterior um roof uh interior finishes um mechanical and electrical um conditions um as well as reviewing some of the needs of the departments. And so,
um, we wanted to acknowledge that not only is there existing, um, conditions, but there might be some improvements that the building might need as people have lived and worked in the building for the last 25 years. So, a bit of history just as a reminder.
Um, the facility uh, was designed in 1997 and construction was completed in 2000. And so, um, although it seems, I think, like a relatively new building, um, the building does age and the fact that the facility, especially on the
jail side, um, is well, in the law enforcement as well, is truly a 247 uh, facility. And so, buildings of this nature, although it's only been 25 years, tend to age a little bit faster than your average government building.
And so I think that's something to keep in mind as we go through the assessment and review some of the costs moving forward. Um so a little bit of information just to note here. Uh the um areas are listed here, but just to remember that the building is quite
significant and so in total um it's just over 170,000 square feet. All right. So, I just wanted to highlight um as I mentioned, we issued the assessment report which has uh quite a long list of of items that were
observed. Um but I just wanted to highlight um for time sake a few of the the items that we wanted to highlight today. Um so on the left you can see there's a couple of photos of uh brick and um as you can see in some cases the
mortar joints are are left open and so this is just something that comes with time. Um, and so the repair ultimately is that there it's called tuck pointing. And so it's removing the mortar and replacing it. And so that process um I think is is is due to happen. Um there's
evidence throughout the building um of of that tuck pointing need. The photos in the middle um identify in the LEC garage um the drainage unfortunately wasn't uh sufficient and so over time
there's salt and water buildup occurring um within the floor slab and so the slab itself is deteriorating as well as the masonry wall. You can see on the bottom photo there. So there's some salt buildup there. Um, and so really the
ultimate fix for that is removing the slab and reddraining and adding some drain in there. And so just wanted to note that on the right side uh we have um you can see there's a a quite small garage door um that's going into the
vehicle sally port which is the jail intake um for arrestes um bringing um in the inmates. it although it functions sufficiently for the jail needs um the door unfortunately doesn't is not big enough
for emergency services. So, an ambulance uh can't come through the building. And so, in reviewing some of the needs of the the um sheriff's office, um it was a request to have emergency services come
through here. And so, that's one of the reasons why we priced out an option to enlarge that overhead door um to be able to provide that much needed service. All right. So, coming through into the jail, and you can see some of the
interior photos here. Um there's evidence of um the shower uh frames are rusting. Um again, it happens with time. Um and so the fix is either to replace that frame um or open it up and and just
change how that access point is um coming through. Um the middle photo you can see is a porcelain style fixture. Um although I it was um indicative of of the time that the facility was designed.
Um there are some issues mechanically and logistically um for for the staff and the county's liability. And so on the right side it's showing a combination unit which is a stainless steel steel unit um which is
designed specifically for uh anti- ligature and so it's reducing any of those tie offs points um improving the safety of the inmates and reducing county liability. All right. So, getting into the
mechanics and the electrical. Although I'm not an engineer, I just wanted to highlight that the engineers did note and go through with facilities significant um items uh of note. Um one of which was um isolation valves need to
be replaced, you know, and so it's important that for the facility maintenance team to be able to change fixtures out and um do the work that they need to, those valves need to be um replaced. Um there's aging piping that needs to be replaced as well. Um the
building automation system is aging and also needs to be replaced as well as uh throughout the um pneumatic system for the um fire smoke dampers um should be changed from pneumatic to motorized um
fire smoke dampers. All right. So um flooring throughout um carpet ages it um gets um rund down. So that's just something that I think everyone can see um and easily understand. Um the central chiller plant
needs some work. Um I guess Pete I don't know if or Tim you can explain more about that. Yeah. Yeah. Just as it reaches its end of useful life. So it's it is scheduled. I mean, some of these things we do currently have scheduled in our capital
plan. Um, they took a look at everything, you know, and we can probably shift what we have in our capital plan um to kind of match up with the facility master plan. Um, but again, it's a overall big picture. So, we're trying to include those things that we did have in our capital plan as well as
um some new things that were identified. Um I think um like on the previous slide the motor controllers um just again over time relays um you know just age of age of equipment age of electric equipment um it does have a useful life and so the
recommendation of course would be to replace those things as as we can. So so those changes to the pneumatic and fire and smoke dampeners that's not a code issue. It's just a uh changing out
existing equipment for new equipment. That is correct. That is correct. Y okay. So um the issue with the pneumatics again are not the only issue but some of it I mean it's age um all those damper controllers need to be replaced one way or the other but um we're basing or re
relying on pneumatics that were put in in 25 or 20 26 years ago. So there are some line leaks things like that. that if that air compressor fails, then our smoke dampers close, the air handlers shut down. Um, so just on an operational basis, then we need to locate. Um, so I
I you know, the new systems would all be electric. We wouldn't we wouldn't put pneumatics in. Get rid of that. Okay. Okay. So, as I mentioned there, those were the highlighted items. Um, and of course we've got more in our report, but um, with this portion of the
presentation, we just wanted to touch on um, as we put the the cost together, we want to acknowledge that there's inflation. And so moving forward, um, Pete, I don't know if you want to touch on this one regarding the cost index. Sure. Sure. Ken, uh, the graph you see up in front of you is the construction
cost index. And this is one we tag into as a company quite often just to kind of track of where the the trend has been. And uh you know prior to co you can kind of see that line has kind of escalated up at that oh it bounced anywhere from a couple percent up to four or 5% but it
stayed fairly flat. Uh once we hit that postco you can see there's quite a been quite a jump in the industry. Uh at the same time now in the last couple years it has kind of leveled off even though that they're tracking a four to 5% for 2025 currently going into coming up
third quarter here. Uh with that being said, construction costs, maintenance costs do continue to grow uh roughly a little over 4% 4 and a.5% uh annually. So it's just a good baseline average to
understand that uh as you forward budget some of these things, inflation, which we encompassed in some of these mid and long-term items have been accounted for. So, just wanted to show that uh the estimates that were put together um as
we talked about were identified in those immediate um categories, intermediate and then the long-term and that those each had that inflationary increase on them. All right, so getting into the numbers here. Um so, we wanted to give you um or
introduce some of the categories. And so um looking at the shared systems plan maintenance. So this is going to be across the board for for all the law enforcement center, the adult um detention center and the justice center. And so some of those immediate needs as
we mentioned was the tuck pointing throughout. Um there's window sealants that we touched on the fire alarm system. Um light fixtures and control. I think that's going to be a long-term energy saver as well. um and then replace some of the exit
signs. And so as you can see in the graph uh the exteriors in purple um is showing um a m well less than a majority but uh the mechanical systems and then the electrical in green is showing about
half of these immediate um shared systems maintenance costs. Um the intermediate is the building automation systems. that's going to be um the bulk of of the need there. And then long-term, again, just looking at um the
life of the building, replacing the roof, and keeping those dollars budgeted for window replacements as they as they come up. Anything else, Pete, you can think of on that one? All right. So, then breaking out just the law enforcement center needs. Um, as
you can see, a majority of the inter or the immediate needs are in the interiors category. So, as I mentioned, the garage uh slab, the draining, um, the overhead door widening there, as I mentioned, the sallyport door, there's also a door in
the law enforcement garage, and that's why it's in this particular category. Um, we talked about the dampers and then there's um server room uh in um replacing the um sprinkler system with a
dry system to protect the county's information so it doesn't get um um destroyed if the fire sprinkler system went off. Um intermediate needs. Um as you can see a majority of these are mechanical. Um
we didn't touch on the card access system but that's something that is um the um technology is always ever increasing and um those systems always need um replacement every you know 10 to
15 years. Um as we we touched on the chiller um there's controllers there's a water softener system that needs upgrading. um as well as the carpet we noted. Um
long term again, uh looking at the age of the building, it's um the switch switch gear and the generator is something that always should be budgeted in that long-term um category, especially for this um
type of building. Um, VAVs is something that's a long-term maintenance item that should be budgeted to be replaced as well as security cameras. Again, that technology changes um over time and then flooring throughout. Anything else?
I think you had that pretty well covered as well. Okay. All right. So, the ADC um as you know the um immediate needs of the jail is in the housing um railings.
I know that's already been budgeted and so you can see the um housing guards are noted in that first category. Um, we noted the Sallyport doors. Um, little bit of mechanical like we mentioned the the
valves. Um, and then some of the light fixtures and then the housing improvements including MVP that was capturing um, a lot of the things that we observed throughout. There's flooring, there's case work that's chipping. Um, it covers those shower
finishes that need to be replaced. um as well as those uh mechanical um plumbing uh fixtures that we talked about. Um intermediate um video visitation um isolation valves we
mentioned um heat recovery unit intercom system and um lighting inverter batteries. So you can see there's handful of things. Is there anything else there that you can think of? Uh the big thing to note on on the cell blocks
and I think Daniel touched on that earlier is the fact that a jail gets three times the use over your typical county government office buildings and the fact it's 24/7 365 and uh pretty traditional what we've seen in this compared to other counties we have
worked in where that portion of the the county facilities does take much more abuse and subject to more wear and tear um plumbing systems etc. Um, we can talk a little bit more when we get into the numbers, but we kind of segueed some of that into more of a project related just
from the standpoint. If you're going to close down a a cell block, it would be most efficient to go in and not just take care of the plumbing, but maybe take care of some of this light fixtures and some of these other ancillary things that come about with a project like that. So, you're most efficient with staff moving in mates, safety for all,
going in and surgically attacking one cell block at a time. And then to touch on the long-term um some of these items we we'd mentioned earlier um for the LEC
justice center um similar in immediate needs the tuck pointing the window sealants um the dampers and then the building automation system and intermediate there were um restrooms
that needed to be updated just aging um toilet partition s um uh ceramic tile um sidewalk replacement. Uh the discussion about a snow melt system. There's a specific area of um the campus that's um shade or yeah
that's shaded and it gets pretty icy um as is a concern. So that's was priced out as a as an opportunity. Um light fixtures and control and the electrical panel boards. um long-term as we noted uh roof replacements, window
replacements, flooring, um the VIVVS and uh unit heaters and then the air handlers as well. Sure. Last page, uh project costs. Uh like Danielle mentioned, uh we put an overall spreadsheet together colored uh
immediate 0 to 4, intermediate, then long-term. Um with that being said, there's a lot of line items and a lot of numbers there. And we use this more as a tool to actually get some framework put together for Tim and his staff to kind of analyze and break down kind of what
we see typically. Uh, at the same time, there's nothing here that's alerting to me as far as comparison. I think the upkeep in these facilities is good. It's just that you basically got a car with 130,000 miles on it, and the decision needs to be made whether we're going to upgrade some service on it and maybe go
a little bit further if we're going to keep this for the long run. Uh, with that being said, we came up with 10.4 million uh in the 0 to four year range. Uh, a lot of that can be done in-house if some of the maintenance budgets were
potentially increased enough where Tim could tackle some of these projects, a fair share of it. Uh, maybe outside of the cell block upgrades. Uh, the total intermediate 5 to 10. We came up with an additional 9.2 million. We did throw a factor on there with 5% across the
board. So, we took at the low end of five years. We inflated that out to between five and 10 to seven and a half years. So, kind of gives you a little bit of uh uh wiggle room with that. And same time with the 10 and 20 years, that's always hard for somebody to kind of wrap your head around. But at the
same time, too, especially with roof replacements, etc., if the ability is there, it's nice to start putting money away in that account just so when the time comes, you don't hit with a overall larger scale expense. Uh once again, I would use this full report more of a
tool. Tim does have a breakdown. and so did Lucas of all the individual line items and how those numbers all pull together and what gets done when can all be massaged through. Uh I do know we're currently working with 15 counties and right now spending money on maintenance
is probably the last thing on your mind especially with what's coming down from the state fully understand but at the same time too it's nice to have a a a framework from which to work from. So, uh, the other thing that drives a little bit these components and we touched on a little bit too is the jail. Uh, not only
some of the wear and tear on the mechanical systems, a lot of those things are not seen with the normal eye. Meaning, if you walk into these cell blocks currently, uh, they look in fairly decent shape. They really do, but your inmate population has changed since
this thing has been built. You did see the porcelain fixtures uh back in the day in the late uh 1990s 2000. Worked on a project with Scott when he was up in Aken County in a former position and back then porcelain toilets and wood
doors and a little bit softer atmosphere was a means to handle the behavior. Those days are gone. uh right now the inmates uh with the mental health challenges with some of the addictions they come in with right now it becomes a safety issue and managing that facility
as such. Therefore, we're starting to see more of everybody going back to the stainless steel uh anti- liature uh is a big deal. Uh if you look at the number of suicides that are attempted and or succeeded in county jails across the state and the potential civil law lawsuits that come with it, it gets to
be pretty expensive uh uh venture. So we look at it not only from the maintenance standpoint of rotten pipes and things of that nature. It's also that the inmate population has changes overall. At the same time, like I said, we tried to group some of these projects together.
If you look at like the LEC floor drains, etc. Yes, it probably makes sense to uh tear that floor out, redo these drains. At that same point, it would make sense if you're going to disrupt that space to widen these doors so the equipment can come in and out, the vehicles can come in as efficiently
as possible. Uh does not make sense one year to tear out the slab and then wait four years and then go widen the garage doors, especially if you have to get back down the structure. So, we looked at it from a little bit of a common sense approach from the construction side of things, how best to handle those items. So, with that being said, uh can
answer any questions. questions. When you when you see that uh salt lined up along the wall and you're saying that's from the floor, is it not enough slope? Is that is that part of the reason? Is that there's nothing coming
up from the groundwater? Is there I mean, is this I believe it was from surface water. It's a very slow draining floor. Uh I think for the most part, I think it was pitched at maybe an eighth per foot or so. And that's always a tough one to pour uh to begin with. At the same time
too, if I would tear that floor out, there's two things I would definitely do. I would increase the pitch on that floor in itself. And the true barrier uh with concrete or masonry is an epoxy type finish. Uh with that being said, I would turn around and I would epoxy the
floor and then I would go up the wall at least 8 in around the entire border so that salt etc. splashing up on it over time uh would prevent that deterioration from happening. Isn't that something that could be done right now just to the epoxy?
You know, some of that could potentially be looked at as far as pressure washing off, at least keeping that salt off. It's the same thing I recommend and I understand uh sidewalks, etc. And it's it gets to be an added task. But each spring is go pressure wash these buildings, especially around the
entrances of these buildings where the salt accumulates with foot traffic, uh snow melt, and then occasionally every couple three years going back and resealing some of that. Uh in this case, there are some instances walking around where you can see some of that limestone and stuff and probably at the point
where it needs to be replaced at probably beyond its useful life of what you currently have. Anybody else? Go ahead, Scott. I just had a question on the roof. I see it in the 10 to 20 years. Is it typically that you'd replace them before
the warranties up? Um, we we look at it in a couple ways, and I don't mean to speak, but uh depending on the type of roof, a lot of them you have here are built up roofs, which a great roof to have. Some are the EPDMs. Uh nowadays, you can get a
thicker EPDM. The EPDMs of old, the rubber roofs were uh subject to sunlight and stretching which would pull on the on the parapit walls, etc. Uh with that being said, uh you can get 30-year warranty roofs. And in the case of
builtup roofs, you can even extend it a little bit further past with some thicker membranes or in the builtup. you know, you've got the layers of asphalt, rock, and uh building felt, which is by far the the best roof for long term that we've kind of shied away from in industry, even though it's uh one of the
top roofs out there. So, uh you'd have to look at it case by case. So, if you start to see a lot of tears and things coming on it at that point, yes, if you still own that hold that warranty, by all means, keep the warranty work up. Uh but there is a point in its time and I
don't know uh if there's a map of actually when those warranties expire but once you soon approach that and you continue to have problems uh at that point you would want to schedule 2050 is when it so if there's warranty issues before if you if we're saying it's going to need to be replaced we
should be calling warranty work in you you would typically if it's yes if it is something that falls within the conditions of that warranty. body else and go ahead Susan wondered if you'd worked with counties who've done the protective guard rails
and if so how that's worked out we just put them in at Rice County uh neighboring county as well uh so far so good uh like I said they've had a few place the hanging is the big thing and you know you do the best you can with
what you have I know the Department of Corrections has increased their standards now. Uh they're encouraging these full height guard rails uh on the balconies. Uh at the same time, we used to just do a threeline picket rail and they had jumpers. Does it present
prevent everything? Absolutely not. But it does show uh an effort, good faith effort to keep uh people safer. Uh, believe it or not, we've had people that have tried to hang themselves off of a toilet. Therefore, they do now make an
anti-ligure toilet. So, they wrap a sheet around the seat or the bowl of the thing and actually try to decompress or compress their airway to strangle themselves off. So, if there's a will, there's a way. You can't 100% pre
prevent it at all, but we are seeing common theme. uh Bel Tramy County Danielle and I are currently working on as well. A standard procedure now is to actually enclose these things completely off. I was going to add to Winona County
opted to have full height railings as well in their original design. In their original design. Yeah. But how about the retrofitting? Rice County is the county you worked with with that. Anybody else?
You said some of the things are in our our master plan already are our our capital plan, correct? So, are are you going to put together a report that shows what's either what's in there and what's not in there and
Yes. And I've been working with with Lucas, too. We've been kind of working through those different scenarios and kind of um moving things around basically is kind of what we've been doing. But a lot of that stuff, you know, if we have some immediate needs, we still need to address those um with this capital or
the upcoming capital budget. Go ahead, Andy. Yeah. And that that will be part of the discussion at our budget workshop. Okay. All right. Because I think that, you know, kind of plays into it that, you know, if a third of that 10.4 for is
already accounted for in there then that makes that number look different and longer term stuff might also be in there. I think that checkpointing and that's you know those are things that
you can't really put off too dang long or you're going to start losing brick face and then you're start having to cut out bricks and replace them and that's really expensive. Um, and I did, and Pete, you can jump in if you'd like, but I did ask Pete just, you know, what is the value kind of our
of our buildings if we were to build them again at this point. So, I think he kind of shared that based on our square footage and those three facilities, we're over a hundred million worth of infrastructure there. So, um, I think, you know, when it was built, I think
we're probably in the 40ish range. Um, 40 million for those three facilities. I we looked we we did find some numbers but I think that was kind of generally what we thought it would be. So there's just a lot of infrastructure there and a lot of lot of building um to recreate
that again. Um so and we keep maintenance cost in mind or in perspective. It's it seems like a lot but in the long run over a 20-year period we're kind of trying to level that off a little bit. So more to come on that. Any other
questions for our presenters? A lot of information. I look forward to seeing it laid out cuz I couldn't get those sheets to blow up so I could see them at all. They just were blurry.
And sometimes blurry is okay. But um anybody else with that? Thank you. and we continue to work with you on this. All right, that ends our committee of the hall
and then do we need a vote now to go into close session or double check attorney. Okay, take five minutes. Got it. the other I don't know if we're going to move to I
guess we'd move to the other room. Yep. So we can shut this down here. I think so. That door down for negotiations with me. That door was too small like a