Okay, folks. It is 5:30. I'd like to call the meeting to order. Will you please join us in the pledge of allegiance? Pledge allegiance to the flag of the United States of America and to the republic for which it stands one nation
under God indivisible with liberty and justice for all. >> I think it shows off my bald spot. >> It's not really a spot. I don't. Okay, we do have at 5:35 a public hearing.
So, a couple of minutes. You want me to tell jokes? You can if you like. >> I'm just kidding. I've been trying telling all day and my kids don't think they're funny. So, I think they're not going to fly here. >> Okay. >> Can I read this early?
Okay. So, uh, Tunnel Graham legal notice notice is hereby given under the under chapter 138 of Mass General Laws that the select board would will hold a public hearing on Monday, June 15, 2026 at 5:35 p.m. NB West Street, West State
Street to consider the application for a wine and malt beverage package store license by Casefitits LLC doing business as Stack Cart. Premises described as follows. Business
is a,200 square foot commercial retail space known as unit 5 in a singlestory commercial building with one entrance and two exits. Shared parking located at
77 West State Street in Graanby, Mass. >> I say, Mr. Sher, if you would want, since it is a public hearing, we should start it at 5:35, but we might be able to take 5A or 5B. Those should be relatively quick.
>> Uh, yes, we could take 5A. Yep, let's do that. Affirm appointments for the finance committee. >> I'll make a motion to affirm the appointment of John Leber Jr. and Rosemary Rosen to the finance committee. >> Discussion. Second it.
>> Any discussion? >> I'm enthusiastic. >> I'm in favor of it. I think it's a great great pick. >> Okay. >> Then I will. All in favor? >> I >> I We do have one common Vic license. We
could probably squeeze that one in for Mr. Be's kettle hog. That's not money. Was that here last week? I hope right now. >> Make a motion to approve common Vic
number 26-57. Brian uh dance row doing business as Mr. Be's Kettle Corn 75 Harrington Street, Chickabbe, Mass. Um expiring December 31st of 2026. >> Second.
>> Second. >> Any You made the motion. Second. Any discussion? No discussion. All in favor? >> I >> I may have some discussion on the radar.
Sure. Sorry for the silence, folks. We're >> playing with a minute here. >> I was going to say what I can kind of bring you up to speed for uh new business 5F, the police contract. We will not be
signing. The ratification vote um or discussion was held uh last week and there are still a couple outstanding questions. I think we're still very very close but not quite ready to ratify inside. >> So So we'll have to wait on that one.
>> Yep. And frankly, we're pretty much in the same boat with fire as well. We're right around the 5 yard line, >> which would then put our executive session off to probably our next meeting. Correct. >> Okay. Thank you. Okay. It is now 5:35,
so we can start the public hearing. If you'd like to come up and sit in front of us. >> Thank you, Mr. Spe. >> Good evening. >> Good evening, members of the board. I'm Rich Maynard. I'm an attorney in Belchuretown
and I represent the applicant on the matter you have before you for the hearing this evening. Uh, as you are aware, the town has a license available, beer, wine license available
um for the applicant and we recently submitted this application for your consideration. Um I've handed in the uh the list for the notification of a Butters 50 some odd butters. Uh was a financial
commitment just to get that certified mail uh out. Um I think that uh all of you are at least somewhat familiar with the store if not Mr. Chararma individually. Um he's born in
Graanby or Springfield but raised in Graanby went through the Graanby schools, has a business here. His parents um have lived here for since the 1960s. Have also had a business for 20 some odd years in the same location uh or at
least since that building, that structure was put together. Uh he's run, I think, a a very nice uh um convenience store for the town over the time he's been there. it's uh I think provides a service to the town and obviously the
idea of this particular application is to expand the scope of his business to further provide you know a um that service for the town and the convenience of the town. Um the that intersection is
uh as you are all certainly more aware than I has gone through some pretty significant changes over the last number of years for the very purpose of it being somewhat of a commercial center there and and uh I think the traffic flow is tremendous there now compared to
what things used to be there. Um uh the parking lot uh that's uh servicing that those couple of units of business there. It's really a uh you know a nice parking lot extends quite a ways out actually on the side of of uh the the building that
um Mr. Chararma's business is on. Um, so we we uh we think based on his character, his business, I you know, not that it's necessarily, you know, relevant to your consideration tonight, but the, you know, the the if you've seen any of the sort of the postings on
social media, there's been some significant outpouring of support for this particular um uh endeavor that Mr. Chararma is proposing. Um, we think it would be great for the town and and certainly here to answer questions or provide any other additional information
that you have, but think it's pretty straightforward and will be great for the town. >> Okay. Um, so I do have a couple of questions, I guess. Um, I see here in the schematic that you're going to add a row of coolers on one side.
Um, how many coolers will that be? What? Um I guess more so what are you going to stock throughout those coolers? >> So currently we have seven on the right side and then we have four gondas that
we're going to replace with all coolers. So about four more coolers after. >> Okay. And it'll all be beer and wine. >> The back section will be Yes. >> And so some of it will be soft drinks. >> Yeah. Things of that nature which you already have there. >> Yeah.
>> Okay. Um, and I imagine there'll be uh several domestics and maybe some micro brews as >> Yeah, nothing crazy. Just the basics most part the popular bike fertilizer. >> Okay. Um, how busy
are you currently during the day? I mean, I know that the parking lot is there, the building is there. Um, you have a regular flow of people. We do especially there's a lottery and tobacco sales. >> Okay. >> So pretty randomly throughout. >> So you've had So you're pretty busy
throughout the day >> and until closing. >> So um do you think that this is going to increase your business dramatically? >> I think it'll help be >> only because you know we would have
possible concerns of extra traffic flow. >> Yeah. Um, but as I said, there's the parking lot is there and we have that already. So, I imagine if people are there, they stop in the store. >> Yeah.
>> To buy anything else. If they want to grab beer and leave, then I guess >> our existing customers that come in already and they're >> shopping daily just to give them a wider selection of products. >> Okay.
I think the interesting part about the traffic flow for that location is obviously the Dunkin Donuts is sort of a a morning oriented kind of business and and takes the the blunt the brunt of the traffic at that point and then the afternoon not nearly as busy. So it kind of offsets
>> it sort of nicely. >> Chief, did you have do you have any concerns with uh traffic or >> I don't think so. as long as the traffic the pattern is the biggest traffic the problem is on the street you know but um
>> I you know like you said there's going to be a limited selection and >> I don't think it's going to >> I hope it adds some business for you but I don't see it uh being a crazy traffic flow where >> and if it becomes something we'll have a conversation we can come down and you know I mean um we're already trying to
Mark and I have already had a conversation with the state about the the roadway and the entrance and that all of that. Um but um like they said, like Mr. Maynard said, his family's had a business there. If we've had any issues, we just go and
have a quick conversation. Not that there have been, but we know we can go have a a conversation and >> we'll figure it out. >> Um >> so, no, I don't have any concerns. It's the long-winded answer, but yeah, I think I'm good with it. >> It's okay. >> Um I'm in favor of it. I think it's
good. If you look at a town like Belchuretown, you walk into any of their convenience stores and they sell beer and wine and it's not really an issue. And they actually have a beer and wine shop in Belchuretown across the street from a liquor store. So, I'm in favor. Um, the only question I have those
gondilas, are you removing some products and replacing it with alcohol? And do you is is it your goal to eventually transition into more of the alcohol side of the business or kind of keep it as a convenience store that sells alcohol? kind of want to keep it even. Right now, we have a lot of household products,
>> right? >> And they don't tend to move as much as we would like them to. >> Okay. >> So, downsize on those things a little bit. >> Okay. >> Since it's the laundry and >> so malt beverage um when we say it's wine and beer, that's not really true because malt beverages include like hard
sellers like what Mike's hard lemonade, whatever those are, those are also considered. So, those products you'll be stocking also. >> Yes. >> Okay. All right. Thank you. Mark, any questions? >> Got to hear from Butters or >> Yes. Okay. Okay. So, we will open the
floor now to anybody with concerns. Rich, will you come up, please? And >> or >> I guess we can hear you. >> Yeah. Come on up, Rich. >> Yeah. Rich Taraki, Bachelor Street. I just had
a question. I never heard of this place before. Where is it exactly? >> It's uh on the opposite end of the small strip mall at Five Corners from Dunkin Donuts. >> The old bike shop. >> Oh, it's the old bike shop. >> Yeah, correct. And the store has been there. How long have we been there? Couple of years.
>> Year. About a year. Okay. A year. A little over a year. >> Okay. and the police have looked at it or >> Well, we haven't gone in to look at it per se, but I I know this the business has been there and um there hasn't been any concerns. Traffic flow has been the
traffic flow I don't um him having a few more customers hopefully for his sake is I don't see causing any major traffic concerns at this point that aren't already concerns from traffic on 202. It's not going to be his business is not going to cause issues on,
>> right? I just hope it doesn't turn into a liquor store. >> Well, it can't. First of all, it's a beer and wine bald license. It's not a liquor license. So, the other stores in town that have liquor licenses are the stores that are going to have that. >> Okay. All right. Thank you. >> I don't believe that there's another
liquor license available in town. >> I don't believe so. There's the two. There's Grampby Liquors and Brussos. >> Right. So, it would only be Perol, >> right? Thank you. >> Thank you, Rich. Anybody else? Glenn Glenn.
>> Uh Glenn Ston, 53 Ammer Street. Um I just want to speak in um in favor of this. Um I think it, you know, we've always talked about Grand being small businesses coming to town. This was a a family that that a little over a year ago took a chance to open up a little
convenience store and it's grown that, you know, with the lottery and stuff like this. He's now looking at an opportunity to kind of I think increase his foot traffic with uh malt liquor and and wine sales. Uh maybe help help him survive as having a business there. So I
think it's you know it's it's I think I'm in favor of it. I don't see a really too many um reasons not to uh regardless of traffic. I mean the convenience store is just entitled to as many parking spaces as the Dunkin Donuts. >> Agreed. So
>> agreed. And what was your name again? Thank you, Blake. Thank you. >> Anybody else? >> George? >> Yeah, I' I'd like to speak in favor of it. Um I I've watched um I've watched this young man grow up in the in his
mom's store and take a hell of a gamble uh at the end of the building in his own store. I've been in there many times. uh many times I've uh he's had what I've what I've needed and uh I personally I
think he runs a real nice business and I think he will not have a whole lot of issues or problems with the with the town and I would ask the board to consider a a favorable uh um vote on on his uh license.
>> Very good. Thank you. >> Understand that I have no skin in the game here. >> Absolutely. >> Speaking speaking from myself. Absolutely. >> I can speak for my wife's behalf. She does stop in on occasion. >> Yep. And uh does purchase some things
here and there, so it is a good little store. Okay. >> Is there any other >> Yeah. Mr. Chair, um if I could ask a question of the applicant? >> Absolutely. >> Uh are you going to going to tip certify your servers or are you tip certified? What's the gains now with regards to >> for the cashiers?
>> Yes. Oh, wait. No, for tipping >> chips. It's it's um it's it's for serving of alcohol rich actually has a scanner for the IP. So, anything like
tobacco they buy, you have to scan IP, but tipping only if we do like deliveries. >> Okay. Yeah. And tips isn't tipping as in you would tip a a server at a restaurant. It's a It's an acronym and I don't know Rich if if you have a
certification for for I don't share what it's >> got. It it basically has to do with over serving. >> Yes. >> Oh, okay. >> So, if you have like an intoxicated person come into in the store, >> you can't serve. >> You don't you don't sell them sell it to them. A lot of restaurants have that.
>> Yeah. Not a problem. >> Good question. Who? >> Yes, sir. My wife and I frequent all four of the stores in that line and we've had no issues at all with
respect to traffic. Sometimes the parking places are a little tricky around the edges, but all you have to do is go around the corner and there's plenty. So, I do hope you approve because it it really would be an
addition to the town. >> Okay. >> Thank you. If there's no other comments, I will entertain a motion. >> You got to close the comments. >> Oh, close those. >> I'm sorry. We now are going to close the
public comment section of our >> close the hearing. >> Close the close the hearing. Thank you. >> I'll make a motion. >> And we will take a motion. I'll make a motion to approve the wine and malt beverage license
um to Case Fitz LLC doing business as Stack Cart. >> Second motion. >> No more discussion. >> Um just I think it's nice testimony that people came out just to say what a good job you're doing and how much you deserve a license. So
>> thank you so much. >> All in favor? I >> I you have a B and P replacements. Congratulations. All right. Thank you. >> Now it's up to ABC. >> Well, he needs character witnesses. He's
got a room full of them right here. So, good luck. >> Good luck. >> Is that you? >> Yeah. >> Okay. Is that Is that your brother? >> Yeah. >> Okay. I think he went to school. I think I went to school with my daughters. >> Thank you so much. >> Thank you guys. >> All right. Reach out to the select board
office and in a couple next couple of days they'll have the license drawn up and then like this >> this building upstairs. But just give a call first because we're kind of short staff right now, but we will get that. >> Yeah, I say by the by the end of this.
>> Oh, thanks. >> Good luck. Take care. You're brand new in Chinese, aren't you? >> No. Well, it's my third year, but new in China is embarrassing. >> Well, then I'm mistaking you for somebody else. >> I'm new in Chinese.
>> Actually, I'm the same. Yes. >> Well, you're sorry. >> Yes. Um >> I will speak in generalities here and >> at some point recently you received a letter
>> from David Kenny. Me. >> Okay. So >> and it was a thank you letter. >> Oh I appreciate that letter. >> Do you remember? >> Yes sir. >> Yes. I'm sorry I was talking to the wrong person. >> I appreciate that letter. Yes. Really? >> I just want I still I'm keeping that letter. I appreciate that. That was very nice.
>> Do you have any memory at all? >> I absolutely have memory of it. Yes, I do. >> Well, that's one. >> Thank you. >> No, thank you so much. I'm glad you brought that up. >> Thanks for that reminder, >> Chief. >> Why we're here, right? >> Yeah.
>> I did this for nine years before I still didn't get any of the hearings right here. >> You're good. You're good at organizing this. >> There's only a couple of us left now. Um, John Edwards is not here that I see, but we have to wait until
>> six for him. We got about 9 minutes. >> Um, would that give us the accident? >> One of those little ding-dong ditch things. >> Sierra might go over a couple of those
contracts. >> Yeah, I was going to say you want to tag Fedar. We got >> I was We have enough time for that. You've got eight minutes. >> Yeah, I think so. >> Okay. So, we will now look at agenda item um Vadar systems financial
management software contract to be approved and signed. >> You want me to I can give you a quick review? >> If you could, Ron, that'd be great. >> Uh Vadar is our existing accounting software package. Um the contract in front of us is really a contract renewal
in amount of three years. If you notice in the I'll call it the tech support um section, the tech support uh expenses are going to stay consistent over the these next three years as they have uh
in the previous years. Um, it's a very popular software program throughout the state of Massachusetts. Uh, we we we do have at least one uh user in town who's not exactly thrilled with it, but uh he's he's learning to
make do. >> And can you just give us a brief synopsis of I find this a little bit difficult to read. So, it's going to be a three-year contract, >> correct? Yes. >> From fiscal year 27 to 29.
>> Correct. >> And am I reading this correct? The total of payments in the back page for six-year plan. >> Correct. Yeah. It's been spread out over
several years obviously the uh the acquis you can see under year one the acquisition cost obviously was much higher but then the once again I'll kind of refer to as as tech support charges
and upwork and maintenance charges have stayed consistent uh through the initial contract and the uh renewal portion of the contract. Okay, I see that. >> Just to add, I think Chris had these numbers when he was doing the button.
So, >> so we're all covered in I assume. So, >> and this is a pretty common uh financial management software for um >> this is what this is Steve and Chris brought to you guys probably almost a year and a half, two
years ago now. Yeah. >> Um he they they were originally going to do ADP and this Vadar for ADP for payroll, Vadar for accounting. ADP just couldn't match what we needed to do. So that switched to Harpers, but Vadar has been the consistent one that they
thought they wanted >> right from the go. >> So it's working out well for them. >> Yeah. Harpers and Vader are very intertwined. Okay. >> Chief, do we use this at all at the station? Do you integrate into that at all? >> No, nothing at all. They um
they give me a well there the accounting does usually give a a report once in a while so you can keep your um keep an eye on what our spendings are but uh that's being addressed. We we didn't get a lot of reports last year so
>> great. Yeah. >> Yeah. Absolutely. Has the ability to perform all kinds of very granular type reporting if required. >> Great. Okay. Any other comments or questions, guys? >> I'll make a motion to make a motion.
>> I'll make a motion to approve the three-year contract for Vader Systems. >> So, we need to authorize somebody to sign it. >> Yeah. Hold on. >> Yeah, I believe it's chair. >> So, I'll >> So, it is a three-year contract dating from July 1st, 2026 through June 30th,
2029. >> You got a second? >> Um, yeah. Do we want to add to the motion that we authorize the chair to do it or >> we can we can add that in, right? Yeah. >> As a separate motion. >> Okay. And I'll sec um just make the same part of the same motion. >> Okay.
>> Okay. Part of the same motion will be we approve the chair to um sign the contract. >> I'll second it. >> Okay. Any other discussion? >> All in favor? I That's correct. Okay, we're locked in the radar for the
next two All right, we have about three minutes. Let's see. We might be able to do D as well. >> Uh, cabit risk strate, excuse me, strategies, police and fire insurance proposal.
>> Commonly referred to as IOD insurance and this is through Maya and Cap at risk is their insurance arm for for Maya. This is once again a renewal. It's been a slight increase, a couple thousand dollars over last year. >> Okay.
>> Uh so it's it's literally similar to previous years. >> Now Ron, we had talked about me having to recuse myself. This only covers police officers and fire. Um do you think it I'm being a dispatcher or
>> Well, actually a question for the chief here. >> I would just I would air on the side of caution. >> I agree. I think even if in a case where you were injured on duty, if it was, you know, even through dispatch, it still might fall under this.
>> Okay. So, a procedural question. Can I still make a motion even though I recuseed myself from the vote? >> I would not. >> No, I wouldn't >> I wouldn't even discuss it. I mean, like your questions are fine, but I mean I wouldn't even be involved in deliberations. >> Okay. >> Thank you. >> So, with the ethics, it's always better
say, that's fine. Okay. That's for sure. So, I will entertain a motion for meeting. >> Okay. I move that we um approve the um proposal for the police and fire
accident uh insurance and that we authorize the chair to sign it and the effective date would be 712026 to 71 2027. >> I will second the motion. If there's no
more discussion, all in favor? >> I >> I do have paper. There's there's the uh turbine engine up for some air. >> Yeah, >> thank good.
>> Okay, it is now 6 o'clock. I'd like to welcome John Edwards up to the table. Good evening. >> And this is in regards to Drain Park timber contract. >> Correct. >> Hi John. How are you? >> I am well now. You?
>> I'm good, thank you. Okay. So, I see that there's been some changes to the contract. Is that correct? >> I'm not sure the substance of the contract has changed. The more detail >> the detail of the harvesting. Yeah.
>> Right. Um can you give us some detail on that and why it has changed? >> Sure. Um I think that when the first um iteration of this agreement was drafted um there were some mistakes. There was some there was some information carried
over from the other contract cut and pasted in that referred to the amount of timber that was going to be harvested which was the wrong amount. Um the dollar amount I believe was correct. Um >> the other thing that was um
um changed actually uh was the payment structure. Um the payment structure um at the last time I think was an initial down payment and then there were seven payments oh two weeks apart I'm guessing something on that order.
>> Yeah that's that's what I recall. >> Okay. So, um, the feedback I got from the log, the the the buyer in this case was that that was kind of clumsy for him and that he'd prefer to do a 15% down,
which was the part of the original agreement, and then 35% when he starts, 35% of the total amount when he actually shows up on site, and then another 50% 30 days after he starts. Mhm. >> And so
structurally that's typical of what I do with private clients rather than municipalities. Um and you get your money quicker. >> Okay. >> So I do have a question uh in regards to
the board fee, the net volume. >> Yes. >> Um originally it looks like it was 229,279 uh71 board feet. Yep. >> And 31 cords of wood. >> Yep. >> And now in
article one, section A, you have it as 559,225 board feet and 70 corn of wood. >> Correct. >> Can you give us an explanation of that? >> Yes. I think I have pulled the 2022 >> the original
>> original contract. I bet if I open this up and read the n the volume numbers, >> is it going to be that's what they're going to be? >> Okay. And that's where that number came from. >> All right. >> So, it was incorrect. If you look at the bid document, the bid document suggests the amount that's in the contract. So,
the person who drafted the the agreement this time, >> do you happen to have that one or >> lifted that I'm looking for volume amount? I believe that I don't know where else she could have got.
Do you recall how many cords were taken the last time? >> Um, >> no. Let me let me look at this and I can >> Yep. We'll give you a minute through that. >> Yeah. 229,000 board feet and 31 cords of wood on 30 acres is what it says in the
bid documents from um 2022. So it was a tit if you read the bid documents from 2026 which is what we produced and submitted
to for Of course, I can't find it. Let's try again. Yes. If you look at um under pre-bid uh conference walkthrough section two um
>> article two um I'm not sure if it's actually article but it's number two. It says purchase description/cope scope of services. It's on page three. >> This is in the 26 contract. >> Correct.
And if you look under purchase description/cop scope of service, it says uh a sale consists of 537,000 thousand board feet MBF and 70 courts of 40 acres. >> Did you see that?
>> I haven't found it yet, but I don't know if we have a paperwork that he's >> I can share this with you if you'd like. Uh this is page three um of the uh bid 12601-1
>> 12601 is >> yeah 126-1 >> page three >> two3 then >> uh is there a letter near yours? Yes. Two. Well, two two uh Roman numerals.
Are we looking at something different? >> Yeah, we're looking at something different. This is what I have here. >> Yeah, that's not the same. >> It's not the same. >> That's what we'll see. >> That's why we can't find it. >> Okay. >> Can you show that to Ron, please? Ch. Are you still looking?
>> I don't have it in this. You don't file. >> You do. You might if you don't mind. >> Yep. Sure. Good. That's 122 though. >> Yeah. >> Yeah. And that's what this is. >> Oh, that said 126. >> 12601. >> 126. >> All right. So, for whatever reason
legally >> that'll make Okay. >> Do we not? >> That That's what was happening. >> We should have at least a copy. If we can keep a copy, that'd be great. >> Yep. You know what? That show me back. >> Absolutely. We'll do. It's all yours. Okay. That way shows the bid went out
one way and it was a couple days before somebody left the office and uh shows the typo. >> Okay. So >> I actually have a my working copy once we started working through I I'm surprised that >> so I have a I have a quick breakdown
here. Okay. >> From email is what I have. Do you guys have that also? >> So in article one section A it uh references the board feet and the cords that would be taken. >> Article one section C references the
amount of time. So it >> they want to go from 10 months to two years. >> I don't know how the 10 months got in there. >> That is that is in the original article I'm looking but again I don't know if we're looking at the same paperwork here. So >> well in looking at the the bid document
the >> Mr. Ed is correct as far as the board fee and the cords >> mentioning the uh the the figures that uh he had indicated in his email and it's also the duration of the agree
agreement will be for two years. >> So I think that is another residual typo. >> Okay that mean >> so so this is what we're agreeing to then. >> Yes. >> Okay. Very good. All right. Is there any other >> discussions?
>> I I just want to make sure I'm clear about this. Just I'm new coming into this. Um and first time putting eyes on this. What jumped out on me, and I think he just explained it, but we were going from selling you 30 cords of wood for 75 and
change to selling you or excuse me, 30 cords of wood for $75,000 to 70 cords of wood for the same $75,000. That that's what jumped out at me. >> Well, >> the board fee, >> it's the devil's in the details. The board footage is really the the meat and
potatoes. The court is is really by Joel. >> Yeah. >> But what I'm saying is we're selling you 559,000 worth of board feet for the same price as 229. >> It would appear that way. >> Right. Right. That's what I'm bringing up. Yeah. >> And and just keep in mind you're not I'm
helping you sell it. I'm not buying. >> Right. Right. I think I think what the problem is is the bid document went out and the and the the winner was bidding that the numbers where the numbers got construed when Holly drew this contract up. I think she took the stuff took took
the board feet and all of that stuff from that 122 bid and should have been taking it from 126. So 126 went out. 122 was the old contract. 126 is the new bid. >> And those numbers that Mr. Edwards is explaining >> is what should have been written in the
contract for for that money for that 707,000. >> It just it jumped out at me that oh we just gave him a 60% discount. I'm >> right. No, that's that's so he the the gentleman bid that money because he thought he was getting 500,000 >> got board fee. >> All right. Thank you. Thank you. Y
>> thank you. I >> I can see why you would have been crosseyed over the whole thing. >> Good. >> That's why I suggested you come to >> I think it was a great idea. >> Okay. So I will take a motion I guess if there's no more discussion foration.
>> Yeah. You have the contract there. will be in the one in the new business. She let >> I will suggest to the board, do you want me to >> Yeah, cuz I I'll be the changes. >> Yeah. Maybe authorize the chair to um
you know, at the chair's discretion once the updates have been put into the contract. >> I would agree with that. >> Rather than signing now, >> right? Yeah. >> We'll table it. >> We'll make the changes to it. >> Mhm. But >> but we can approve it at this point with
the changes as amended. >> Yep. And at the chair's discretion. So this way, you know, obviously I can look at and say, "Yep, that looks good." But then also the final the final check will be the chair saying, "Yeah, that's what we agree to. I'll sign." >> Agreed.
>> Okay. So, I'll make a >> Yep. >> Okay. I'll make a motion to um allow the chair to approve the contract um when amended. And um are you going to re be reviewing it? You said, Ron, or no? >> Well, I'll be reviewing it to make sure
it's updated with the correct numbers. As soon as I'm confident that they're included in there, I will give the chair a call and Dave can sign it at his discretion. >> Okay. Stop by way home and take care of that. Um, >> can I get a second?
>> Second. >> All in favor? >> I >> I >> Okay. Thank you, John, for your explanation and your time. Yeah, >> you will. >> Appreciate it. >> You can't rush the assess, you know that. >> At least >> at least we were able to figure out the questions. >> Yep. Good questions. >> That was a little cross.
>> It was a little cross >> in the weeds. >> Yeah. When I looked at it originally, I'm like, "Wow, why did that number number double plus?" >> Yeah. >> Very good. >> Very good. Thank you. >> Welcome aboard. >> My dad gets the big money. Joint members. >> They were all over the place now. So,
>> yeah, I think we're >> minutes. I think we can go to minutes. >> Yep. We have minutes 5E. That was the May 19th minutes. >> Yes. I'll make a mot. I'll make a motion to approve the May 19th, 2026 minutes.
>> Second >> for select board. >> For select board. >> You second that, Mark. >> I do. Any questions? >> No questions. >> All in favor? >> I only Okay. Uh 5G Mark Bale website
discussion. >> All right. All right. So, it came to my attention that um our website is not up to date. Um and because we've had changes in our office over the course of the last year, they were things were not did not progress as
we would like them to progress and um so came to my attention somebody was frustrated with the website this week, but I had um people on the communications committee had reviewed the website and were a little um disappointed in how how little progress
we'd made. So, um, I wanted us to talk with Ron about whether or not we could hire somebody. I do have somebody in mind, but, um, hire somebody to get the website cleaned up and brought up to speed. Um, the person I want to suggest is Jenny Hijamoit. So, she did a nice job with, um, Grim Public Schools
website. Um the other thing is our the website is I mean there's a lot of work involved but it may be easier to even work on with um than I don't the Grand Public School site. Um so that's what I
want to bring up anyway. I don't know if we need if we have that in our select more budget. I don't this is the kind of thing I don't have an answer to. So >> right I think we got to have a consult with uh >> Chris and see what's in there. There may be some. I guess we'd have to figure out
what >> what we're talking, you know, how much? >> Yeah. >> Overall, you know, I mean, hourly is one thing, but do you think it's going to take 10 hours? Do you think it's going to take >> That's what I'd be 50 hours. >> How much time does she think she might put into it? >> Yeah. And I know >> based on what we have currently,
>> and I don't know at what rate. I think um I'd like us to authorize Ron to look into that and um kind of figure out the details. She works in the superintendent's office. >> Okay. Because I believe if if she's a hireer then we probably
would have to name her as a special municipal employee for the simple fact she already has a job with a mun with the town. >> Okay. >> So you once again with regards to the ethics you can't have two jobs in the same town unless you're designated or actually it's not even the person but
the positions are designated as special municipal employees. So, we could do it as a as a hire, if you will, or we could do it maybe as a consultant. >> Um, if it's consultant, >> whatever makes sense. >> Subcontractor. Can you do it as a
subcontract? >> She's not full-time, though. Correct. >> The part-time um she's a superintendent secretary, >> right? That'll be a little easier, too, just because it's not >> Yeah. >> You put 40our there and then all of a sudden she's not an overtime there, >> you know. So, >> we had a paramedic who was on was um on
the board of health. So, we had to like um designate that position as a >> Okay. >> Thanks so familiar with it. >> Some of the nuances that can bite you down the road. >> Yeah. So, anyway, if you can look into that and Okay. um
>> she's willing to do the maintenance and just keep in >> um well just getting things up in terms of the maintenance and stuff like that when um originally spoke with um the people from UNIT. It's largely they will
do stuff um and a decent amount of it say for example the treasur's office they get their own web page and they can update it themselves. It's it's very it's tech, but it's not high tech, >> right? Right. >> Um there's a lot of click and drag stuff, so they can update it. The whole
one of the goals was that we didn't have the bottleneck of everything going through our office if you were the treasurer, the collector, or the tenant um top clerk. So, >> I know that part is set up because I know at one point everybody had access to everything. So, they had to they had to buckle that down. Um
>> but each department head is supposed to have access to >> their their section. >> Yeah. And one of the things that um I don't know how well that the expectations were communicated to those departments and um I don't know
how well >> there was a lot of last minute emails sent before >> and emails are not the same as following up with phone calls. >> No, absolutely. So, um, so there's definitely some clean up to do and so I yeah, I'll leave you you're you're an IT
expert and, uh, >> been there, done that. >> Maybe maybe in the meantime, too, you can kind of get a rough idea hours wise so we can give Chris a real idea what we're looking for. >> I don't couldn't >> Could we tell you? >> I'm just saying with your >> Maybe I'm sorry. Maybe if Jenny has an
idea say, "Oh, I think somewhere between 20 and 40 hours I should be able to do it." and at what kind of rate? So, we can say, "Okay, do you have a couple thousand? Do you have, you know, I I don't know. >> Yeah, I would I think that'd probably be best for Ron >> and may maybe she would be willing to
because of your background in it, knowing where that's >> going to go could get very convoluted and >> yeah, >> maybe you can have a conversation with her and see what direction she wants to go in. Do you have any ideas of >> like I mean you're you're looking at the
site regularly so you must be getting a grip on it now where >> content is the key to any website. I mean sure the look and feel and how easy is to find stuff but you that's obviously much bigger and frankly even if it was the best design website in the
world if the content's out of date right >> then it's no good for you. So I kind of see it as almost two steps or two things to consider. One is the catchup. Obviously, a lot of the information is dated, incorrect. So, that's almost kind of like task one. What does it take to
kind of bring us up to okay, website is now accurate and up to date. But then two, which we were just alluding to, is how do we keep it up to date? And certainly preferred if department heads could kind of maintain their own web uh
their their own presence on the website, >> that's best. They're the ones closest to them. to the issues. They're the ones that know the timing and so on and so forth. Well, the second half of that is training >> and they Mun bit offers training and stuff, but it's up to them.
I shouldn't say it's up to them to pursue it. It was left up to them to pursue it. Um, and I don't think there was a lot of facilitating in that regard. >> Yeah. I don't know. Like I said, there was an email I recall, but again, because the PD has their own web page due to um different grants and things
like that, we just have a reference page. Basically, if you click on the police department, there's a link to the gravity pd.org. Got it. >> And ours is updated regularly, but you know, >> that's what I wanted to ask. So, the town website, Mark, or maybe wrong, it's
it's going to link to say the PD website um through the town website. Then chief, you're responsible for our website, >> correct? >> All right. So once it links it to the departments, it's up to each department to have their own their own knowhow. >> I think just so you know, police and fire are a little different because
>> we have grabbypd.org. Fire has gramby fire.org. This is graby-m.gov. >> The town website. >> The town website. So I believe Chief Bryant did the same thing I did. We just asked them to put a link to go to grabyd.org to go to grabyfire.org
because our stuff is current, right? >> But it's like Mark is saying, the select board office, the treasurer, the um assessor's office, all the other staff all go to that Graanby and each department head >> does or or elected official does have access to their
>> So the Graanby town website's basically the hub. They go there and then they click on what they're looking for and it shoots them off to the appropriate other website. Gotcha. >> Right. There's little There's little subdivisions for each of the departments except the police and fire because we have our own. >> Okay. >> I I would assume schools probably the
same. >> Yeah. School probably too. Exactly. Sorry. But but everybody else and that's when people are looking for agendas and things like that. It's >> of of the other boards >> of the other boards. It's hard to locate, you know. >> Yeah. And um >> because my question was in regards to the fire department. So you're you guys
maintain that? >> We maintain our own. Correct. >> Um yeah. And it's I mean it's not anything any any of us would have if we were had a department we would have no problem keeping it up to date or making changes of it's pretty simple but um and
munits on hand so there are things that they can do they can populate things that are not there um and you might want to call um the guy's name is Walton Schilling um at MUN bit and
because I met with him and uh with the communications chair Tobias Wilson, but I tech stuff goes in one ear and not the other with me. Um, it's like, well, it does this and you do this and that. It's like, okay, I've never had tech training that actually uh
ever stuck with me. But I think given your experience in particular, you should. >> Yeah, I I can certainly reach out because the other thing is I would probably ask them with regards to department head training. I mean, two things that have to happen there. One, make sure it's available.
be it a web-based or a video-based training session that you know that's something that's that's very doable but then also how do we I mean do we put that into literally performance appraisals and that becomes one of their
objectives is thou shalt learn and thou shall update your portion of the website. Yeah, >> I would think that would be a good idea so that it's they know that it's on their plate. >> So if we fast forward six months and department head X
>> still hasn't touched it does has no idea what to do with it. So >> that was something ever had a web page and is that something we should consider or no? >> Um we do have a page I believe. >> Um but it all comes here to the chief's
point that's that's the.gov site, >> right? We don't have a link that goes to like Graanby selectboard. >> Um I believe >> I think you I think you have your own page within >> within the Graanby town site. >> Exactly. >> But it's not Okay. It's not an external site like the fire.
>> No, no, no. Yeah. And Yeah. So I mean >> Yeah. I mean the biggest um issues will be with the people who are not um >> Yeah. >> who are elected rather than appointed. So, and not to say that they won't keep up with things, but um
I think once it's everything's set up, they know what to do and everything. I think it's just a good portion of just facilitation that didn't happen previously that should have. Um which has prevented things from getting as developed as we would like. >> And I guess the other ask I would have
if you could send me Jenny's Yep. contact information as well. And it might be the type of thing where well we we have an arrangement with her and I don't know the the planning board's like I don't know how to do this. I don't
want to Yeah. Genie can you you know work with these guys and help help them out. >> Help to get them through the process and then let them pick it up from there. >> Okay. >> Okay. So, I guess we need to figure out if there's if we can find money in the budget,
>> what what she would want >> exactly >> and then what we're going to actually do to this. >> Well, we'll ask Chris for his magic. >> Yeah. To work. >> Is there any other discussion or
do we need a motion on any of that or are you just going to reach out? >> Consensus. >> So, just open for discussion right now with them. I kind of got some marching orders here and I'll report back, you know, maybe as soon as our our next meeting. >> Okay, very good. Thank you, Mark. Thank
you, Ron. >> Okay, we have any correspondents? We have believe this our correspondents here. Let's see if guys need any of those.
>> I think we have I think they're on our packet. Yeah, I was going to say they are >> ever source. >> Yeah. Um, yeah. I don't know if you want to look at that or not. >> Just read through. Well, should we read
through them or >> I wouldn't. But >> just back on that subject for one second. I did send you what was sent out back in March from Holly to department heads. So, you have an idea >> good >> of what was sent. was very little. But
>> okay, but you use that as a jumping off point. >> Yep. Yep. It it does have something about the immune bit training like Mark was talking about at the bottom. My phone's a little hard to see, but I did forward that to Ron so he has an idea of what what department heads were sent end of March. >> Okay. >> Yeah, I would defin I would advocate
against reading anything out loud. Just >> Yeah. No, I'm It's not because it's a secret, but >> not a secret, but here's something. um your progress reports. Uh Chief, you might be able to That's on um West Village.
>> Yep. >> So, is this something that we should just um >> so the town's people are up to date with the progress report? Could we just actually scan this and put it on the website? >> Yeah, I don't see anything. Uh
>> it's a good idea. >> Yeah. That way we don't have to read through it all. People would be confused. They can read it for themselves. >> Exactly. see what the progression of the project is. >> Just so everybody's aware, the uh the project manager gives a a monthly update to the the West Street building and
absolutely if you guys want to share that, we can uh >> there's public information, >> right? And I'm sure that people are going to have questions and I'd like the information to be out there rather than being bombarded with >> a million questions. >> Right now, most
>> back to the start of the project. They can kind of keep up to it that way maybe. Right. >> Yep. And what is it? Once a month, you said >> once a month they give it. Yep. And then uh >> just so everybody's aware, right now most of the demolition is done in the building. >> Um they're starting to put up stud walls and uh
>> and I saw that they're doing a bunch of spray foam insulation throughout the roof areas and walls and >> Yep. And uh I think 90% of the windows are probably in by now. they were working on. >> So everything was removed and put back in and >> and if I recall it seemed like
everything was um budget was were on budget so far. >> So supportive to this it is. Yep. So >> most major surprise was the uh the uh flooring. What they hoped to do was um polish a lot of areas with the polish
the concrete. It wasn't as in good of shape and it was kind of weird how they did things. It's like some of the cabinets in those smaller classrooms They were like put built in and then they poured the floor. So now there's this all over the place. So >> over basically it's going to be filled
in and now the entire place will be carpeted. >> Okay. >> And that's because of the condition of the >> because of the condition of the concrete, right? >> Okay. I see that electrical work is ongoing. >> Yep. >> Excavation for utilities underground,
plumbing roughins in the bathrooms and so on and so forth. So that's a that's a good report. I like that. >> Yeah, it's it is a great idea to give that to to the folks. Uh this one I think we should let them know.
Um dated 51926. We have um notification letter being sent to property owners in Gravity who reside on or adjacent to the Evers Source Transmission right of way where upcoming
vegetation work will occur. >> I think that's our copy. I believe anybody that is in a butter also received that. >> That's correct. >> Y and that's their their model. I think that's the uh Yeah, they're um some consternation and amorous because
they're t they're widening the uh >> halfways. >> Yeah, about like 30 ft or something. >> Yeah. >> And just so everybody else in town is aware, it's just to maintain the vegetation underneath their power lines so we can get to them and have power. >> Yep.
>> I'm all in favor of power. >> Okay, >> that there looks like one of the change orders and that may be the floor. That was uh safe. So that's the installation company. Yep. >> Yes, >> which I I read through that. So, >> and that's covered already anyway. So,
very good. >> Okay, moving on. >> Uh departmental reports. >> Make a motion that we approve the police uh departmental reports. >> Second. >> Any discussion? >> Well, there's a few there, right? Oh,
there's a few make a mo. Yeah, in the same same motion, uh, Council on Aging, uh, departmental report, mainted supervisor departmental report, building commissioner report, and high department report. >> Correct. >> Second. >> Okay.
>> No discussion. >> I was just about to say that and I didn't. So, >> all in favor? I I >> Okay. Uh, warrants. 5J once.
Do you want me to pull out the payroll ones and let you guys deal with those two? >> Yeah. Yeah. Safest. Yeah. >> Yep. You want to shoot them all down here? I'll just do them. That'll just be more
um more streamlined or whatever. >> You want to do them all? >> I'll just do them all. >> Done. You're off the hook. >> I didn't know there was 40,000. I would have >> You got break volunteer. >> That's it. >> I was like, okay.
>> I practiced that whole time. I hate reading the big numbers. It's like >> you always think you're going to get something wrong. Half the time I do. >> You think I'm joking? I'm not. >> Okay. Mr. Chair, I move that we approve warrant 00007 CORR
post date 7 or 731 2025 paid to each of the entities listed previously in this warrant. The sums said against their respective names mounting the total $10,635.36 and charge the same to the accounts indicated.
same motion. Um the warrant 0074 post date June 5th 2026 paid to each of the entities previously listed in this warrant. the sum set against their respective names amounting to in total to $118,21.38. to charge the same to the accounts
indicated and that we for warrant 0074S post date is June 5th 2026 paid each of the entities listed previously in this warrant the sum set against their respective names amounting in total to
$251,91148 and charged the same to the accounts indicated same motion warrant D075 post date uh June 5th 2026 6 paid each of the entities listed previously in this warrant. The sum set against the respective names amounting in total to
$1,128.39 cents and charge the same to the accounts indicated. Same motion 0076S posted June 12th, 2026 paid to each of the entities listed previously in this warrant. the sum set against the
respective names mounting in total to $240,8669 and charge the same to the accounts indicated. Same motion warrant 0076 post date uh June 12th, 2026 and paid to the entities listed previously in this warrant. The
sum set against their respective names mounting in total to 1 million. >> Yes. >> Yes. 1,357,44418 and charge the same to the accounts indicated. >> I would stop there. >> I second it because you got payroll. >> Okay.
>> Well, I can't. >> No, you can there cuz that was not pay. >> None of those were payroll. That's why I asked Mark to stop. >> Yep. >> Um I'll second the uh motion. >> Any discussion on those? >> All in favor? >> I I >> Okay,
Mr. Uh, chair, I mo move that we pay the warrant PR000071, post date May 22nd, 2026. Pay to each of the entities listed previously in this warrant the sum set against the respective names amounting in total to $110,19053
and charge the same to the accounts indicated and same motion warrant PR0071S post date May 19th, 2026. paid to each of the entities listed previously in this warrant. The sum set against their respective names amounting in total to
$228,217.40 to charge the same the accounts indicated. >> And I will second that motion. Any discussion? >> Nope. All in favor? >> I. >> All right. >> Very good. >> Well, I did pretty well the numbers, huh? Got to give myself some credit
there. >> Yeah, especially with those glasses. >> You wouldn't have been able to hand those to me. Yeah, >> just the big blob glasses. Help me use the larger font for next time. >> Well, I'm good with the glasses. It's if I don't have them. I had to wear my
sunglasses at one meeting because that's all I had in the truck. >> Wow. >> But they're scripts. So, I was able to read at least. >> But he als he also set up like a set the level for uh for fashion >> and made it on the select board member
calendar of the year. It was back. >> There you go. >> Back to you. Meeting limits. You have to say >> Oh, yeah. Yeah, I do. >> These are the ones we just approved. >> Yeah. >> Actually, we all sign them.
>> We do both. >> Yeah. We just initial usually reports. >> Yeah. And then just um I'll just remind you to keep the payroll separate for Jeff. I don't know which ones are in there. I think they're probably at the bottom bucket.
Take a lot of paper or something there. All right, we got them all mixed up now. >> I got them messed up. >> We got them all mixed up. >> All right. Um, >> payroll or start with PR, I think. >> Yeah. No, I'm just trying to keep
>> Is there a double? >> Oh, I'm sorry. Hold on. >> Did you say >> Is there a second page that >> Oh, I'm probably I probably missed the second page if there's a sec. There might be a separate second. >> What's the number on that one? >> 74s. >> 74s. This is 74 and 74.
>> Okay. So, that's all one. Here's 74s. >> Okay. Okay. So, we can keep them all together for now. >> I lost the paper clip on this one. Oh, you know what, Jeff? I missed the second.
>> I might Yeah, check. I might have missed the second page, too. I was so excited about getting out as soon as 7 o'clock when I spread things out. Are you sure? Thank you.
>> I don't see us. I don't see a spot of it. Might be separated. It might be in this pile. So, I'm going send them all back more because you missed every second page. >> So, what happens? I'm Yeah, I'm not used to starting off, but one meeting at a time. This time I didn't call the
question once, so that's progress. >> I got these here. Okay, these these look like they're all set. You're good. That's the second of this one, right? I'll just deliver these to Jeff.
>> Did I get up? >> I don't know if it's dignified when I'm getting out of my seat. >> Yeah, these are just >> This one goes with that one, Jeff. >> Both sir. just made these split them up. >> Thanks.
>> You want this on the latest pin here too? >> That's fine. Yeah. So, they're together at least. >> Paperclip, pin, whatever we call it. Got another one coming back your way. >> Yeah, I almost never miss those. I
usually separate them for everybody so like they don't miss them themselves. >> My my signature has gotten so bad. I think this is what happens when you get old. >> Mine is awful. You have to practice that when I get home. Baby must >> Yeah, like cuz if I ever get famous and I have to sign autographs or something,
it's going to be really bad. Well, they just scribble anyway. >> Yeah, but I'd like to like scribble like the same thing every time. Not like have to correct the spelling of my own name. >> Oh, damn. I forgot that. >> Yeah, you know, it's f we're like, who
signed that? That's me. >> Yeah, the worst is when you have to do the electronic ones with your finger. >> Oh god, >> that looked like nothing like the signature. >> Or even worse, like if you have to do it like um >> with a computer, a mouse. >> Oh, that's terrible. Yeah. >> Okay. Can you type payroll on that? I
can type it. >> Well, because you have the payroll over here, Jeff. >> Here's a payroll, >> right? >> Yep. And so finally someone smartened up and said this is ridiculous. This isn't even close to any old signature. >> Exactly. If you're trying to hang that
as we go, give me a break. >> Yeah, exactly. >> Here you go, Mark. Got another one. All right. Thank you. >> Kathy watches it. She's going to say, "How did you miss all these tabs? This one is payroll. So Jeff doesn't sign what I got. >> Yeah, I think there's there's two
payroll ones. >> This one. Yeah, the important one not to miss is payroll. >> Yeah, please don't miss out on this one. table that was good. >> Here's the other training Friday. >> Did you?
>> Oh, what? >> That was last Friday. >> Yeah. So, so you can just put in pile. >> Why didn't you do the online one? >> I had to do the webinar. >> Oh. Oh my gosh. And this one because I'm working full time right now,
so I had to like I wanted to do one that was already on just initial. >> I would be glad to slap. I just found my initial there. >> Yep. >> Ron, should I turn this back into you to the town? It's got confidential information. And it's from the uh um
liquor license. It's got all this. I don't want to >> I'll walk out of here with >> Yeah. Yeah. I'll I'll take that upstairs and I'll I'll walk into my office. >> Give it to C. I'll give it to Kathy each tomorrow morning. >> That's the comment. But >> yeah, there was a little bit like I figured out a couple things from the
training. But like basically you have the video on, they're not watching you. >> Oh, and they kind of like read things to you. So it's not the most uh not the most that I can >> stimulating to be mind go back.
>> Yeah, that's fine. Yeah, Kathy, I'll go through a file. >> I would put that with the license stuff, right? That was the I think that came that was all part of the uh the the green one >> right here. This is the licensing. >> I think that I think that was the stuff from attorney majority
>> butter stuff. >> It was. So, put the license with this, right? >> I see why they use auto pen. >> Yeah, put the license here. >> Yeah, like I've always done like signature with like the What's this? Is
the V. >> Oh, I'm sorry. >> Like that and like now it's >> all Yeah, it's the >> Okay. Um, anything else from town administrator report? Um yeah, I just and you know I can definitely work with
you guys. What I've what I did is I just put down some kind of highlights if you will in butt bulleted format and if you want I can email it off to to you guys. But just kind of going through them um submitted applications, grant applications for the ADA self assessment
and transition plan. Uh also for hazard mitigation uh grants. So, those been sent off uh particip to participate in the police and fire union contract negotiations. >> We're about that close. Um reviewed and discuss USA's trash hauling
implementation plans, which they're right in the middle of right now. Um created an implement implementation plan regarding the expenditures of the $10,000 earmark for the uh food. Yep.
Specifically here at the senior center, uh like I was just mark earlier, we've spent a little over half. Uh so we're probably right around that $6,000 mark. So I have tasked Natalie and Council on Aging in the next couple days come up
with some other creative ideas on how to spend the remaining $4,000 or so. If not, then we're just going to double down on the gift certificates. Yes. Certificates that we've received so far, none of them have expirations. So, we could spread out over a couple years if if we want.
>> And that allows the elderly to buy food. >> Correct. >> Yep. Because in in speaking with the grant manager at in Boston, she had indicated that as long as we we are invoice by June 30, she doesn't care if
it's a gift certificate that we don't spend until 2030. We've uh we fulfilled our obligation. So, they're they're okay with that, >> right? >> Uh did file the open meeting law complaint response with the attorney general's office as well as with the
complaintants. Uh helped prep for and attended the annual town meeting last week. Met with the school department uh the interim uh superintendent and finance director went over some of their hot topics and and issues.
um submitted an insurance claim uh to Maya regarding a workrelated incident that happened at the school. A child bit a paraprofessional. >> Um so at this point appear to be serious, but I said, you know what, let's file everything, get Maya on board
just in case something does happen. Um also filed the appropriate employee FMLA documentation and uh so we should be okay there. that employee we're hoping is back by July 1. >> Discussed scheduling a fincom meeting
before June 30 with Mr. Libera because we do have at this point at least three. We might have another a fourth one that just popped up over the weekend where uh it's specifically in the maintenance department. Jeremy's out. Um
Chris uh when I asked Chris whether or not we could do a municipal transfer to uh cover the the overages in Jeremy's budget, he gave me a look like, "Please don't make me do that." Because frankly, and he's right, it would probably take
him a day or two just to try to get accounts to be accurate enough so that he can say, "Yes, we can pull $5,000 from this account." Uh he had also indicated, Mr. Liber agreed. We have plenty in the reserve funds. So that's that's the the option that I'm going to
choose. And Mr. Liber doesn't think it's going to be an issue at all. >> So that's to finish out to close out the current fiscal year. >> Correct. Yeah. I believe they're in the neighbor of $80,000. And even if we have those four, we're probably talking 20,000 or less. So we still have plenty
of elbow room in case something goes sideways in the next couple weeks. Um, so that u met with the building inspector Quinnland and a resident regarding a potential zoning issue could potentially be a neighborhood
squabble, but it I felt it's it's worth Mr. Quinn looking into it to see if there is in fact a zoning issue there. Uh, so so Tom's going to be uh doing that over the next few days. uh school department um had a question about
builder's risk insurance uh tied to the generator that they're going to be updating. Uh so I did check with Maya and yeah they >> that should be on the subcontractor installment. >> Exactly. Yeah. It's that's pretty much what I thought, but I said, "Well, let me talk to to Maya. It was a good opportunity to actually interact with
them." And yeah, they said, "No, no, you're right. That's that's on the sub. That's not >> the shelves. They have to carry it out for installations." Um uh next one is the um I this is part of the implementation plan with USA is
currently right now we have a very large inventory of blue bags sitting with waist zero. uh specifically 61 cases of the small bags, >> 14 cases of the large bags that are awkward. We have the town has already
paid for those and she said they are all yours and needless to say, West Zero doesn't want to store them there. I've reached out to Dave and to Jeremy to say one of you guys have a place to put these. Two, do you have a use for them?
Uh Dave saying I could help you take the pallets and store them somewhere, but I have nowhere to store them. So I haven't heard back from Jeremy yet, but Jeremy might have bags from now until 2050. So uh yeah, that >> these are these are the additional bag
for >> these were these were already ordered and paid for. Yeah. >> Great. >> Yeah. >> Why so many? >> Cuz somebody ordered too many. >> I mean >> somebody somebody messed up. That's crazy. >> Especially when you know the contract is
done at the end of the fiscal year, >> right? To have inventory. >> No longer employed here. >> Yeah. >> It's like got it. >> Okay. Yeah. I I The funny thing is when I was talking to our rep at Way Zero, she actually felt bad for us. >> Yeah.
Yeah. Cuz now they're going to go to waste. >> Yeah. >> Well, as long as donate them to somebody >> or just use them use them around town. use them to >> that's I'm figs at the >> right I mean >> wherever there's public
>> put them put them in receptacles at the different department at the small I don't know how small the small ones are small >> yeah and I >> they're going out to a dumpster there might >> as well might as well use them >> yeah yeah instead of buying more maybe we can utilize them that way
>> else we have so we oh then the other one was just based upon the issues we ran into last week or for our last meeting um not having a quorum with Jeff having to recuse himself. I did check um the rule of necessity
>> and I did confirm it with town council and he agreed with me. Uh so I actually have a process and procedure that you know well Mark if you're absent or uh Dave you're absent we we have a way in which then Jeff can actually sign. We
just have to declare it as a rule of necessity explain. we don't have a quorum and then he can do that >> as far as payroll and warrants. >> Payroll correct. Yep. So, so we're covered for that. So, you guys can actually take vacations now. >> Excellent. >> Uh so, we have that um also and you know
very timely uh touch base with Tobias and the communications committee regarding uh certain I guess issues or initiatives is probably a better word that that they have that they'd like to bounce off of me. And it was revolving around things like the website. They had indicated that.
>> Yeah. I talked to them about a charge and did he forward that to you? >> Yeah. >> Okay. >> Yeah. So, what I'm going to do is I'm going to gather and and you know discuss any issues with them. What what are they thinking? Uh some of the things I'm thinking is obviously website bringing that up to date making it current come
up with a process so we can keep it current but also social media and with just find out what their expertise is in in social media and the type of thing where you know maybe we can put some some meat on those bones and then bring it before the board then you guys can
>> Yeah. The biggest question for us was um archiving the social media >> and paying for it. >> Yeah. And and that's the big key. But from what I understand, communications committee, they're IT folks. So that's something they're >> devices software against PhD.
>> Yeah. So that's, you know, certainly something they've probably thought about themselves. So now it's just a matter of coming up with something that that works. Um, so that and then I also met with Ken Kia from PVPC
uh PVPC uh regarding the planning tasks. One, he was concerned that we didn't have anything in the budget, but I did confirm with Chris we do have money set aside for that. Uh so we probably will see a contract from EVPC for for next
meeting to to cover that. uh but also to go over some what Ken's initiatives are, what he sees as ways to improve uh with the planning board. So, obviously bring that to to you guys or give you a heads up and then also probably get on the planning board's agenda
>> and they're still currently working on the bylaws, updating the bylaws, correct? >> Yeah, there's actually a public information meeting Wednesday >> on what they've done. It's um very basic right now like table of
contents updated descriptions things like that. There's no major bylaw >> change at during during this first phase >> through the grant. >> Yeah, I think they were it was mostly like seeing what was missing and then >> right kind of cleaning it up more than Exactly.
>> Um >> but there is anformational meeting here six o'clock on Wednesday. Couple these are just for discussion not um I probably forgot. So timeline for USA's implementation they're is it first of
the fiscal year? >> Yes. >> Yes. >> Okay. And will they notify people by mail or are they just going to drop cans off? >> Um the when they drop cans off they're going to have anformational flyer. >> Okay. >> Uh they did send us some stuff. I don't think either of us had a chance to
review it yet. >> I reviewed it. I let them know that it looked good to me. It was, you know, had the pertinent questions and information and they did confirm this is something they've utilized several times with other towns. >> If it's all set, then forward it to me. I'll push it out on Facebook and
>> Yeah. Yeah, you could do that. >> Uh, so they and we did work with the schools. They needed there there's going when this happens there's going to be like six tractor trailers full of barrels or carts >> and um Todd told us we could use the uh
like the teacher parking right now between the two schools >> um because I guess USA doesn't even do it. They subcontract somebody to come out and distribute. >> So that'll be the week of the 2 or whatever they said. >> Right. Exactly. So,
>> and they think they they were talking within two or three days they blanket the entire towns. >> It's funny now that we signed with them. I'm noticing their products everywhere in all kind of towns. I'm like, "Okay, they really are." >> I I was dreading trash
since before I was elected. I mean, I just cuz the last time was horrible. I mean, of course, we're losing the uh transfer station, right? I mean, it was a lot of stuff, but I mean, it was just really that was probably the most unpleasant
>> thing I had to do through that in like 90 years. >> I remember that. You were the tip of the spear on that one. I have to leave. >> Yeah. I mean, I remember having a hearing here with 60 angry people on a Saturday. I was just like, um, and this is like, oh, we're going to have single stream recycling. Oh, we're going to
have bigger cans. And there, I mean, people really are pretty happy. Um, I'm sure we'll get some complaints eventually, but >> So, as far as distribution goes, they'll distribute them. I assume they would just leave them at the end of our driveways like a trash barrel. >> That's what it sounds like.
>> Pull them up. Okay. >> Um, second thing, again, this is I just popped into my head. Um, Lou Barry and I had talked last summer about harassment training or something cuz I'm
not even I don't really quite remember even what the training was, but it's something we needed to do that we had not done in an appropriate >> he produced one last time. So, I don't know if that still exists or we're going to have to >> I would think hire a company to >> Wouldn't Would Ma provide that? Well,
actually, it's funny you mentioned that because um probably for our next meeting as well of the Maya contract or the renewal and part of one of the things that that Maya offers to their their clients are all these different training
seminars and things like that. And actually, if you attend it or you know have something along these lines, you can save like 1% off your premium and no, that's that's real money. So, >> okay. So yeah, something we could look into. And the last thing is just it's a
question mark discussion thing. Um, so we're going to be appointing people for committees in the next couple weeks. >> Yeah. Whenever we get the list. >> Yep. And Kathy actually is probably about 95% of the way there with coming up with that list. >> Um,
because there was a question and I looked in both fire contract and the police contract. We have the perfect person to ask right here. Um, the appointments, are they annual for fire and police? No. Or are they three year? >> They're three years. >> Three year. Okay. >> They're three years, >> which is
>> except for part- timerrs and then part- timerrs are like a year. >> Um, but part-time officers, if they meet certain criteria, they get a three-year appointment. So, >> okay. >> Um, >> I can go over with Kathy, but, uh, usually basically with the
police and fire usually kind of runs with contracts, contract year. So, um, fire I'm assuming probably got appointed last year cuz their contract is expired and police is expiring at the end of June here. So, I'd assume all of them
need the three-year appointment, but we can go over it. But, yeah, that's usually how it goes. And then there's some uh like park police, which gives us some authority at the due frames. There's there's a bunch of different ones. >> And of course, the rest of the boards will come through with that, >> right? So
>> the boards both boards are one year. >> Yeah. I mean I kind of wanted the board to have more input. I don't want to kick anybody off of committee, but like vacancies and stuff like that. I really want the board to be able to review those to see. Last year I think I
recruited 10 people who were previously uninvolved in any town government to committees. Um I would like to see if we can do that again. Um I it's sure I know there's at least one person on the zoning board of appeals that was interested in full-time position and two
people one person who definitely no longer wants to be on the ZBA and one person who may or may not want to be who needs confirm um what his desires are. Um and then I had I had like I don't know I'll have to present at the next meeting. They may not get appointed in
time but I had like two or three committees that I was interested in presenting to you guys to a point. One was wanted to do a grants committee because people keep talking about, you know, we need a grant writer and all this kind of stuff. >> Um, what I think we could easily start with is creating a committee to look for
grants, understand the grant landscape, see what's out there, see I'm more skeptical of grants. I've been living, you know, since at least for 25 years. People believe in the Grand Ferry. the grand fair is going to come and you know solve
your budget problems and that's not been my experience. Um so but I that's what I want to do is like basically get some people appointed who would become sort of experts in that. Um I think I have a couple others but I'll forward them to you for the next meeting just um I don't
even have people in mind just um committees that uh might be advantageous for us. An important thing to keep in mind with grants is most people just focus on the application and being awarded the grant not realizing well there's generally
well that many administrative tasks associated with it. >> Um now that we're talking grants has there been any um more movement on the forge pond dam with the Kestrel fund or the Kestrel land trust? >> There was a discussion I believe last
week with Concom. I have not heard how that conversation went. >> Okay. >> Uh I think obviously we're very preliminary, but I I can reach out to Tom and see get at least your feelings. >> Yeah, I was just curious. Yeah, that'd
be great. Thank you. >> I saw we did get that school grant, right? Um that technical grant. I think I saw that online. >> Yeah, that's good. Yeah, I >> think they're getting a new server and something else. consent.
>> Motion to journ. >> Hang on. >> Oh, you got Yes. With the chair's permission, I guess under other business, we have Well, it's two contracts, but one vendor. Uh vendors
known as FFR. And what they're the collection agency, if you will, for uh Comar, who obviously uh uh collects our receipts, our ambulance receipts. Evidently, I'm I believe just based upon
the little bit of research that I was able to do this afternoon that it hit somewhere in in town offices and it's probably sitting at the bottom of some inbox somewhere. Um, but bottom line is I believe it's a one-year contract and
it runs calendar year. So, here we are nearly halfway through. We've reached the point where they are no longer they're no longer doing collections for us. Um, so I believe it is quite urgent to uh to sign the contract for for here.
Uh, I guess some of the the highlights this particular contract is really just saying it's okay for them to to see and work with HIPPA uh data. So, that's kind of prefuncter. And this one right here is the actual contract. And some of the
highlights here is um this just I'll use an example. Let's say there's a $1,000 balance that that's owed. com comstar says, "Okay, we've tried. It's not going to happen." They then
hand it off to FFR. FFR per contract would be able to take 333 Yeah. $333 out of that thousand, which is obviously, you know, to to compensate them. >> Mhm. >> My theory on that is if Commar has tried
and they throw their hands up in the air and say, "We're not going to collect this." even if their hit rate is 10%, you know, using my example, that's $667 in the town's pocket that frankly probably would have had to write off. So, it in that regards it's it's
certainly good. Um, I guess it Chief and and Chief Bryant are, you know, they're they're aware of this or, you know, heard of it. So, it's not like they're an unknown company. Uh Chris Martin also gave us a little bit of background information. So he's comfortable with
the uh I guess previous contracts and the the company in general. So I guess at this point I would encourage the the board to uh consider signing the contracts and it is a uh chair chair.
>> All right. >> Yeah, that's the one. And Chris made made it sound like this is a basically a standard rate. Even if we use the local attorney, they're going to do basically charge the same thing a third, you know. So, >> no, it's worth trying to collect the debt that
>> Yeah, these people work with the comstar all the time, it sounds like. And >> so what they just need permission for >> pretty much we're allowing them to access and utilize HIPPA or um
>> Okay. They call it I move >> project health information. >> I move well actually well I guess I move the contracts first. All right. I move that we sign the collective services working agreement for 2026 with first financial resources.
Furthermore that we authorize the chair David Labonte to sign on behalf of the town. >> Second. All >> in favor? All right. >> Bye. >> And we literally got this this afternoon. >> Yeah. Well, that's a good thing at least
we got it in, >> but too late, obviously. Um, in the interest of time, I'll move that we sign a business associate agreement for 2026 with first financial resources, which allows them to um, basically
gives them permission to work with um, protected health information and electronic protected health information. I move we sign authorize the chair to sign that on behalf of the town. >> Second. All >> in favor? I
>> if we can. >> Now I can make a motion to adjourn. Thank you. >> See, we missed 7:00 a.m. >> Yeah, that's good enough. >> Did was the motion made? I'm sorry. >> I made it. >> Oh, second. >> I know we're doing a lot of things at once here, but
>> all all in favor? All right. All right. >> It was funny.