[Music] I'll start off with um construction documents. Tim, what's going on with construction documents?
We're continuing forward. I have a list of things to run through with all of you with questions to run through how we want to approach a number of items. If you want me to dig in there. Yeah, sure.
Perfect. Um so the first item we I think we touched on it very briefly when we did the rendering um for when we were doing the town meetings but one question I had is how we want to approach or do we want to
approach signage on the building. So when we have done Neil, if you can turn um sharing on just fine. Oh, sorry. You're all set. Thank you. And
Dale, is Tammy coming? No. See off. How do I get in the middle? Is that better? See, look there. [Music]
Okay, you're always on it. So Tim has a question about signage. How we're going to approach signage on the West Street building. [Music] Can you see my screen? Y Yep. So, when we've done the rendering, we
were just looking at do we put some kind of like pin letters or something like that on the face of the building. So, there's kind of two parts to this. One is this was the natural location when this
was our primary entrance off to the side of the cafeteria. And now that our primary entrance is off of the north end of the building, would we want to put signage somewhere out here and and how we envision doing
that? That's a good question. Or is that something that we just table in terms of this project and as the town hall, if you will, gets established, it's done later. I think
it's done later because on the front of the building on West Street, it already says Graanby. There's there's there's the lettering Grampby is on the face of the building on West Street. Mhm. I don't know. I think that sign right there is going to think people were going to try to go in that door.
Well, correct. And I think that's one of the their concerns is is where do we put the sign so people know to enter? If you put it there, like you said, I think people are going to enter into that entry. Right. And and even if we if we were to simply replicate this, a part of me is
thinking what you could do, let's see if this works as I intended to. Nope. Um would be to shift it over potentially onto what clarity this is. So let's see what this does. Oh.
Oh, see right where your cursor is where you saw or the Yeah. where there's no more windows. Yeah. like to go over there or even to put a smaller sign over here. I personally think we need a sign that so people know this is now where we're established as town offices. Not though
where we had it, but either where you're suggesting or a standalone sign as they drive in. Right. I could see doing like a pylon or something like this here with an arrow pointing them beyond. Right. Right. I also like it on the window. I also
like it on that. Tim, we we no longer have that uh secondary entrance in the middle of that corridor, right? This one here, we do it, but it's not being used as an entry. It's essentially just going to be an emergency exit.
Okay. what the door and has the location of that solid panel in reference to the glass changed at all with the with the current layout of the offices? So really the only thing that's changed
in terms of the solid panel is that the top panel of windows is now solid as well. Okay. Okay. But otherwise we have a large solid here because this is where the storage vault is for bio storage.
Well, I think I would either put it on the panel where you um are showing or do it by the grass which I don't know where right where your cursor is right now at the end where the door entrance is. I do believe you have to put somewhere something there is saying
entrance because people are just gonna look at this gigantic building and not realize where to go where to go. So where the cursor was you kind of like the entrance sign out front that nobody pays attention like an entrance sign here and then if you did an actual town hall sign
potentially something like that. Yeah, cuz I wouldn't it be cheaper to put it on the wall instead of putting a pillar on the ground or does it really matter? Especially if you light it, you can light it directly off of the building
then too. That does help. But um it would depend on if you chose to light it. If town hall isn't open that often where you want to light it at night, then that's not as much of a concern. Yeah, because I figured the bigger circle you could put Grammy town
offices or however you want to put it, but at the far end entrance. Yep, I agree with that. Did you already talk about that other door here that used to be the main entrance about that's just going to be emergency exit? Even that one there too is Yes. for right now currently.
Oh, right. Because that whole other that side of the school is being closed off. Closed off. So, you're not going in that way. Okay. Right. Yeah. You wouldn't put the sign here cuz we don't want to make this look like it's the primary entry. We want to
try to direct people over this way, right? Okay. Yeah. Do you guys agree? Mhm. Sure. Next question. Next question. Um, for bathrooms,
um, one of the questions we had is baby changing stations. So, what I'm sorry, I'm assuming you would at least one. And kind of what I was thinking is, is there a need to put them
in both sets of bathrooms down here, the the multi-user, or do we just set this one up at the end with a baby changing station and treat it like a family bathroom? I thought that's what we were doing. Yeah, I thought we may have talked about
it and then I misplaced that. No, but if that's if we're in agreement, that's how we're planning for the moment. So, that first bathroom as you walk in is going to be a family bathroom. Yep.
Don't worry, anybody can use it. I'm my own family. Me, it other question was related to bathroom accessories. Does the town have any kind of um agreement or supplier in terms of how
you're dealing with uh paper towel or toilet paper soap or anything like that? We do have a company that you So, it's probably best if uh we talked to building maintenance on that. Yeah. So, if you can get information on that. Okay.
What you just want to know who we use? What do you want to know? Generally, what I'm going to want to know is specifics on like if you use roll or paper towel or if you use seepole. So, the type of
We use We use rolled paper towels. I can answer that. Yeah, rolled paper towels. You should probably take that right out of scope. Take it out. Take it out of scope. Why don't you make an order furnished contractor installed? Usually they they'll install them for free if you're using their product.
Jeremy should probably verify that, but I would take it right out of scope. Well, we were buying from Richmond. Just let you know if there are any accessories in particular that they wouldn't cover. I'm assuming that um if
you have a supplier doing like the paper towel, toilet paper, the soap that they probably would provide it, then the others will include in our package. [Music] Okay.
Okay. That's easy. You have me that. Um in the basement. Um we have the fire pump room going in here. We're talking about the tanks and such for the water would go in the
spaces adjacent. Mhm. One of the things I wanted to confirm with you as a group is to what degree we want to do anything along the pathway that the sprinkler pipe is going to
take. We're going to have this area here is open to structure essentially, but you have drop 2x4 suspended ceiling tile in these two spaces here. My thought is if we have enough clearance to put the
sprinkler piping in that all we're doing is removing the tile, replace the tile. Once the t the sprinkler pipe is in, done deal. If we don't have clearance, we would leave the majority of the
ceiling in place, but put in a sopet as needed to accommodate the sprinkler pipe. But essentially the concept in my mind is for this zone here where we're getting from point A to point B, we're really just doing the minimum
needed to create the path. [Music] Correct. What's the the least expensive? Okay. which which was I wanted to just confirm because the other option is you could pull out. I don't know if you want
to get into abatement in those areas since we're not really doing anything else um in terms of the floor or anything like that. We would be doing these areas where we actually are renovating, but it doesn't in my mind
really make sense in this zone here where the only thing is we're doing point A to point B. Okay. Okay. Um, I'm just thinking
more of a question for you can always sidebar this um at some point is how do you want to uh go through division zero and one for the specs?
Is that something you're preparing on your end? Are we tag teaming it or I I don't understand the question for the specifications for for you talking about for the sprinkler. Tim, I assume they were coming from you
and they would be reviewed by town council before we put them up to bid. [Music] Dale, that's when you go down the stairs. Oh, that's the at the end of the hall when you go down the stairs.
Yep. where the uh water tanks currently are. Y is that room at the end. Okay. Which is going to be abated because they're putting in a new water pump. Gotcha. Thank you. Um Lynn, do you to that point, Tim, let
me just ask a followup. Uh, Lyn, do you know if the town of Graanby has um general conditions, supplementary general conditions, or anything uh precooked, if you will, for uh municipal
construction projects? I do not know that answer. Uh I can ask the TA. Do you know from working on municipal projects? My suspicion is that they may have done this when you guys did the school
project a couple years ago. Um, and that would be a good first step for him to have boiler plate stuff for the Yeah, boilerplate like contract information. I know a lot of towns, some
of some of them will just use an AIA, but I know a lot of them will have their own that they've used in the past. So, you want to find Brian probably does that. You want us to find the general specifications for the construction documents that basically don't don't
change from project to project. Correct. Your contract information that you would want from your general contractor. Well, look at you win. That was impressive. I don't know where it came from.
I like it. Um for the site plan review in terms of how that's submitted. Do you want it submitted through you meaning the building committee or
should that be coming from the design team? [Music] Does it matter? The town is the applicant though. I can hear right. So via the town uh the building
planning basically he's saying for the planning board to go to the site plan review. Does it want to come from us or the from EDM design? Probably us. No EDM. Mhm. It's their design. They're saying to the
planning board, will this work for you? So the planning board then shoots it out and says uh everyone looks at it and comes back with their changes if any and that goes back to you. Okay. And then at least certain individuals
and based on what I'm seeing in terms of just doing some research on it, you need the site plans. It looked like there wasn't an explicit requirement for building plans or elevations, but I think it's permitted to include. Um,
anything else that we should package into that, Jim? More is better just in case. More is better. Perfect. Um, reduces delays. So, Tim, just make sure that you send me
a copy of that application. Yep. I'll do that for both you and me. [Music] Do they really need it the eight part copies, Jim, or can we do it digitally?
We prefer it digitally. We'll need we'll need something to view at at the uh the meeting and the president. Well, then I can do one hard copy that I can send off to you. Um, if that works and then the rest digital cuz the way the application
is right now, it wants eight hard copies. Probably the code department. Yeah. Is there like seven as correct? But those can be submitted electronically. Everybody's got Yeah. Tim, do we have a date for that hearing
yet? It's not a hearing. It's not a hearing. A date for that presentation. Not yet. No. I've been poking the civil engineer. So, I'm kind of stepping in to
ask questions. I know he has to try to push it forward. But I know when I spoke with him end of last week, he said he was close. He was just working on a narrative description of the work. How How often?
But it's not it's not necessarily a presentation. It's just a package of material that's going to be given materials for review. Yeah. Given to the planning board to then farm out to the appropriate department heads. There will be there will be a a presentation by them to the planning
board. Oh. By the EDM. Yeah. Just to explain what they're what's going on and if there's any qu then that way there can be probably put to bed a lot quicker instead of waiting. And then if they had that's why that's why when you said more is better it delay it prevents the delay
because everything will be there and everything could be asked that night. So once you get that in order Jim will get a date. Okay. Um
well let so when you when you put the application in um it it it requires it I think it's two weeks it's got to be posted and then um and if we have to we we won't wait until
our regular scheduled meeting. We'll we'll hold a meeting specifically for for this cuz it's a large project. No, just so that Oh, okay. So, we can move forward. We only meet every two weeks if we need to get this done sooner.
So, this is a it's a 14-day requirement just like a hearing, but it's not really any changes because it's a municipal building which doesn't have to follow doesn't have to follow zoning. Zoning. It's just a site plan review. Okay. Perfect. So, it's a public hearing, but it's
presentation. We're going to get some um lenency on the durations that are identified for site plan review. I can't speak for the I can't speak for the board.
[Music] Um, the other questions I had are more basic and soon at least they're going to likely be on your list, Lynn, as well.
One is, um, the I sent you the PCB testing proposal on Friday. Yeah, I had that on my Okay. And then I I have sent a note to um Atlas just to ask them what their I
haven't heard back yet, but find out what their ear availability is. Push that forward. And then the other thing I wanted to make sure we touch base on is any updates on the water well.
Yep. I have all that on my list of stuff. Okay. So, um, one more thing about the construction documents update. I did put a formal request in, a work order to remove the ceiling tiles, the 12 x 12 tiles.
Yep. And the, um, drywall drywall. And I told them had it done within the next two weeks. It was a priority. So, you could get your guy in there. So, um, that I haven't heard anything yet. Um, our TA was on vacation, so she
just came back today. So, I'm hoping that she farms that out in the next week to Jeremy to get done. Yeah, just let me know when it happens and either myself or someone else from the team will swing by. Okay.
All right. Um drain pipe and water in the courtyard and West Street building. So, we um we haven't gotten an estimate yet to replace the pipe, but what we did do was we asked our um DPW
Dave D. Roger if he come in and fix at least the part of the pipe that was broken and he came in the next day and he fixed that part of the piping. So, now there's it's supposedly going to flow easily from one pipe to the other pipe, one
drain. Um, but what I think we need to do is flood the ceiling, the drain pipes on the roof again because we haven't had any hard rain since we fixed it and we want to make sure that is the problem. Depending how fast fire could do it
though, they're talking pretty good rain Friday and Saturday. So, worst case. Yeah, they're talking. Right. Right. I'm just saying. I think that last week, too. But I don't know if fire is going to have time between now and Friday. That's all. Will fire have time between now and Friday to to flood? No, they're 36, so
I'll let you know. Okay. Um, you have to do it with a different truck, though. [Music] You want the bigger one? Yeah, because what we're getting is a deluge. A lot of
water sitting up on that roof. Yeah. Going through that one drain. Well, all pumps run the same. Doesn't matter what size. The difference is is that the volume of water. I need the bigger truck for the volume. Right. That way we could if it just pushes right into that drain, but we need to have, like you say, some good
water going down that drain and going over the side, right? Wasn't that Well, not necessarily going over the side, right? Let's just do the drain first and see if water flows like it's supposed to. And we don't I just got to figure out what we have for trucks. I don't know if two came back yet. I don't.
So, I don't know cuz one truck went out for repair. So, I don't know when it's back. So, that'll delay what we could do for water. that I can get you back on tomorrow. I can let you know. Okay. All right. But I just wanted everyone to
know that Dave D. Roer stepped forward for us and fixed that problem for the time being. Toby can get the rest of the pipe fixed. Yeah, he was he was pretty responsive when we called him. like the next day he took himself. Um, and also Jeremy has started I put a
formal request in for the drywall in the basement to be pulled three uh 3 ft up. So he has started to pull all the damaged walls in the basement um to combat any mildew that may be started may be growing
or potential potential doesn't have to be started right just to get the damaged wall out. Um [Music]
before we start talking about the PCBs, um Mark forwarded an email [Music] uh to me and it was basically did you guys know about this and it's massive which I told them we knew about that but
can can someone um [Music] do we apply through the OPM for the mass save stuff or does RTA TA apply for that is my question. Normally, normally the application goes
in with um as soon as as soon as the scope of the project is nailed down, we can get into their queue for um incentives and then we just need the load letters and the permanent um service request to get all
that going. So he does it. So um when you say permanent service request, do you mean like uh the request that the request that Tim put in um last week for the national grid? Yes. All right. So we started that that's
been that's done. Yep. um separate path will be um the incentives that's usually farmed out to a third party and we should provide them with a copy of I don't know Tim what's the most
recent set the DD set with 60% yes and even we could potentially let me take a look at it because we could potentially just do a pencil down set for where we are now
[Music] just cuz I know a lot of things have moved in the last week or so. Okay. So, what do you need from me if anything? Uh, let me reach out to
um Ingred and find out usually just an application and the application will get signed and we'll begin to transfer information. Okay. Um, I I would say at this point, Lane, they have they have three different pathways
for incentives, right? There's lighting. Given limited given the given the limited scope of this project, I think we're probably only going to be eligible for path three, heating and cooling,
which is probably just the um uh the um HVAC equipment most likely. Okay. So, lighting design would be no. Water and heating upgrades would be no.
We can we can try, but again, it'll it's just going to vary on what their incentives will will allow. Okay. So, you're thinking the heating and cooling and not retrocommissioning. Say that again. And not what? Retro commissioning. The process of
fine-tuning building systems to ensure a building is running at its optimal performance. That wouldn't apply. M no, we can No, we can still we can still do the commissioning piece of it, but there's so much of so much of the building that we're not touching.
Okay. I'm not sure that we're going to be eligible to get that incentive point. Okay. So, you'll but you'll start the process and we let me know when you need something. Yep. Okay. Perfect.
And it's end grid, right? Yes. National Grid. Oh, yeah. Like, no, it's Tammy. All right. Um, [Music]
PCB, we um you guys have a copy of a proposal that came from Atlas. You want this? Telling us what they're going to do and the cost. Um, my only concern with this,
and I know I I sent it to you, Neil saying, isn't isn't and I know it's not set in stone, but isn't 60 excessive the testing samples? Yeah. I I honestly I can't I I can't comment on that. I would defer to Tim and his
consultant to advise what's an appropriate sampling number. Yeah. And I know their comment on it was that they've told me before there's two parts to it. One is they deemed the number of samples that they thought was
the worst case scenario and that they would only charge you for the number of samples they actually take. So that number could go down from that point. The other thing that they've uh mentioned before is depending on the
results of the samples that they take. Sounded like in particular if they get negative samples in terms of negative reads that that sometimes will trigger you going back to get additional to confirm. So that the total is 60 but we might
have less. It's not to it's like a not to exceed number. Oh, okay. I guess that's what you Okay. Yes. [Music] All right. Well, um, [Music]
what do you what do you need us to sign this? Our TA to sign this? Yes. Yeah. And I already have a note out to them I sent this morning just saying I'm assuming if they choose to go with this they're going to want to go quickly. So let me know what your
availability is so we can schedule ASAP. Okay. I'll get Tammy to sign this tomorrow unless anybody else has a question regarding it. Nope. Do you need a vote?
[Music] Oh, I'm sorry. Um, I uh make a motion to Thank you. I forgot the word. Make a motion to accept a contract for Atlas as listed. As presented.
Presented. Second. Second the motion. All those in favor? I. All right. Right. So, it's unanimous that we're going to allow Atlas to do the PCB testing. I'll get you the contract tomorrow or the next day, Tim. Perfect. I'm going to in the meantime
let them know verbally if you're okay with that and that way we can get the schedule moving. I am okay with that. Okay. [Music] All right. Planning. And then lastly, the public supply uh public water supply
reactivation. I was hoping Tammy would be here. Um, she has not talked to them. She said they've been playing phone tag, so she has nothing right now. So, the DB has called us. We just has called Tammy. It's just that they've missed each other a few times. So, um, and I said, as I said last
meeting, if they were to reactivate the consent order that they gave us back in 2023, it would cost us about $50,000 to make it a public water supply to do the testing.
So, I don't know how much is it for a new well. A new well would be well over 100,000. Okay, just asking. Just verify. So, um, so Tim, I I we still are playing Phone Tag. Yeah. With And that's that's fine cuz I I as I've
talked with my designing team, the way that they're designing things, it's really we're working under the assumption that it will happen, that it'll be public water supply again. And if for some reason that changes, it's really just
going to be a matter of what plugs into what. All right. Um, the last thing I have that I have is approval of the minutes from last meeting which you all read before the
meeting and they're there too. Uh, so can I have a motion to approve the meetings? Make a motion to approve the August I'm sorry the minutes. Okay. Make a motion to approve the August 19th minutes as presented. Second. Second. All those in favor? I.
Thank you. read faster. No, I was looking No, she read it earlier. I read it earlier. I was just reading the names on the um that's all I have unless someone else has other questions. Do you think um we
need to meet in two weeks again? I think it wouldn't hurt to at least pencil it in the 16th. Yeah. Oh, it's a 16th. I did I did have one other question for Tim and it was only
to inquire. We had a change in the building official in town and I wondered if it was worth um trying to set up just a virtual meeting with him to walk him through the project and get any feedback that he may have prior to us going to
bid. No, that's already on my I haven't set it up yet, but that's on my radar where I want to do that. just to make sure and confirm that they don't have any different thoughts on it than what we had preview
with Dian Tom. Oh yeah. Yeah, it's the building inspector's Tom. Yeah. [Music] Actually don't know his last name that meeting was that Quinland. Uh to to the to the extent
that I'm available to do so, yes, I would like to. [Music] At some point we should do a walk through with them. Well, that's that's what they're saying. Well, no, you said a Zoom meeting. Oh, no. I thought you said a walk
through. One or the other I can be flexible for our works, but I'm not I'm not telling I'm just saying at some point we meaning this committee or somebody should walk them through the building. Well, I'm not
saying something different than what you're saying. I'm just saying at some point. Yeah. But it could be one and the same. If that's that's what you're that's going to be part of it is what level of familiarity he has with the building. Well, he's he's familiar with the
drainage issue cuz he actually helped come take a look at it with us. So, Oh, that's right, too. I forgot he was Yeah. So, it just be a matter of going over scope, right? All right. Well, um,
do you want me to get get him get you his email? Yes, please. You and I were just like, "Hang on." Ramby building inspector. Yes. I was just something like that. Yeah. Just ask is it just the same official one?
Yes. Okay. You checking [Music] Graanby building. It's building inspector at graby-m.gov [Music]
ma.gov. Correct. Okay. Building inspector fully spelled out. No periods or anything like that. Correct. Perfect. Okay. Numbers in here as well. So, one way or
another, I'll be able to find them. Yeah. And I can I'll text you as uh Miss Town cell afterwards. Perfect. So we can pencil in the 16th for our next meeting at 4
[Music] via Zoom for you guys. [Music] And that should be our last meeting, I think, before construction documents go out. Look at this. We may have a quick one or an informal one and it may only just be
me on but there may be some others as we scramble with the final push to get things out the door but I would say final official one. Yes. So, and we're so we're still looking at the week of October 6 to get our construction documents out.
Yes. [Music] Okay. Any questions, guys? What motion? Motion to adjourn. Second. All those in favor? I I
Tim, you should have just got that cell phone number, too. Yeah. I count it. Thank you. You're welcome. All right. Cool. All right. All right, we'll see you guys on the uh 16th. Sounds good. Thank you. Thank you.