##VIDEO ID:EqcCmKj2lBE## sounds good all right so this week we have essentially run through um couple of different options based on trying to find additional ways to get the number lower um overall just to kind of recap where we were falling with the reconciled estimate was 11.4 with value engineering um we landed at 9.98 um that incorporates the uh reduction in Windows um red uh removing the windows in the gym reduction in walls and doors removing the movable par um limiting camic tile and limiting how much work we're doing on the site and parking um outside of where we absolutely need to for accessibility um as well as removing the Landscaping so that being said as we all know um based on the original budget we know there's a hole here that we need to look at where can we um potentially rework our scope um to best suit um the funding available as well as to see where we ultimately need to land so we looked at three um options essentially um as well as three different uh ways of approaching this one of which was one we briefly talked about last week which was to remove the Town Administrator uh square footage that's off here and shift it to the North Wing um I'll go into more depth on that another is looking at various options related to the center on Aging um offices or Council on Aging rather offices and then another looking at the cafeteria and gym scope and what potential reductions can be made there okay the first one we looked at relates to the town administrator's office and and initially looking at it there isn't there was not a way to move that space into the north Wing as it was and as the plan was um one of the things that going through this process with you we were able to Value engineering to pull out exist the walls and doors we were providing based on doing a plan that was optimized around having more enclosed offic spes since we've already gone through the effort we're talking about reducing the uh the cost um and pulling out those walls so that you have a more open Office environment there are ways that we can approach this if we're accepting we're going to have open offices we can optimize the plan to an open Office layout which then allows all of these spaces to be that much tighter the benefit of that is we're able to then fit the Town Administrator within that space the negative as you probably can guess is that each of the individual departments is smaller and you potentially have less of an ability in the future to put enclosed offices in should you ever desire to or to grow um so those are things to keep in mind if we develop this further however we are able to do assumed in each of these is still maintaining a meeting room for each individual Department as well as the transaction counter that then separates the public and private spaces um so it's maintaining a lot of the functionality we're looking for but it doesn't necessarily have that same uh freedom in terms of the future um enclosed office space as well as for potential future that being said if we don't have the scope here that equates to a savings of approximately 300 Grand and we're in doing and calculating this number we're primarily pulling out the floor the ceiling the lighting and the windows in that area and assuming that a lot of What walls doors and other elements that we had accommodated in that space isn't necessarily cut instead it's going to be shifted over to the north Wing so we're being a little bit conservative in that number and okay any questions at this point I don't think so okay second options we looked at were related to our option b are all related to the center on Council on Aging um offices I didn't cat that SE uh so first is to minimize the office scope what that means is what we would be doing is the abatement the demolition new finishes limited walls in the bathrooms and I'll show you a diagram of that but essentially what's the minimum we have to do to give them those two classrooms and two toilet rooms in that area based on that if we only do that much we have a savings potential of about 45 Grand if we take a step further and we pull out those two single user bathrooms we had located there those bathrooms account for an additional 80,000 now as we've discussed before from um my meeting with the building official we can kind of gear uh the building use towards the total number of fixtures we have available um I did a quick calculation earlier today to verify if we remove those two restrooms if you have the business use meaning the north wing and the assembly use happening at the same time you can have 190 people in the building maximum if you only have assembly use meaning you have a town meeting or something like that going on you can have maximum of 400 people in that building based on your plumbing TOS then the last number here the 428 is if you don't do any work whatsoever in those two classrooms um which were set aside for the COA offices so just to kind of backtrack through here what you see in blue and orange you would do as part of the first option which would be to minimize it you would pull out the orange which are the two restrooms and only do essentially the abatement and the rework in the windows if we took the the sort of intermediate option and then the last option is you just lose that entire space there okay and we have a summary at the end so you don't need to remember any of these numbers um option C we did the same exercise essentially related to the gym and the cafeteria the first is basically to just go through the abatement exercise go through the lighting exercise the windows and only do that related to the gym and the cafeteria essentially that's primarily pulling out your additional storage and the partition between uh the two potential multi-purpose spaces in the cafeteria that gives you a potential Savings of 77 Grand on top of that if for we ever decided that we wanted to pull that space all together it's approximately 1.7 we went to that degree in part because there's another 44 Grand that we can potentially save on the site side we don't have the um occupancy related to that because it will reduce the amount of Paving and the amount of parking that needs to be provided so again just illustrating that we're pulling out primarily this one there's not that much change but it's primarily pulling out the walls and the closets along this side in the multi-purpose room okay so circling back and kind of looking that at this in total and we took this between Sean and I in terms of the order in which we thought this was more likely that you would approach this and more likely want to accept any of this so the first was if we lose or relocate rather the town administrator's office that brings the number down to one uh 9.6 if we reduce the COA offices to minimum we're still at 9.6 but we're at the low end if we reduce the gym in the cafeteria to minimum we're at 9.56 and then if we reduce Again by pulling out the bathrooms we're at 9.48 and then thinking these are less likely that you're going to want to accept if we pulled the COA offices entirely down at 9 and then if you pull the COA offices Jim and Cath entirely you're at 7.3 is the the 2.6 million reflective of eliminating the COA in its entirety from the building so if we were just to do if we were just to do a town hall or municipal offices if you will it would be 7.3 million correct okay that's that's what this number reflects okay I don't think that the ad offices $300,000 is it it 99 96 well and that's the question is is there savings there yes but what you end up losing like I said is space all of your Spaces end up being smaller to accommodate that and the other piece to that is like I like I discussed it it's really kind of coming down to a question of can you live with people essentially being granted its by department and individual departments are separate from each other but with the exception of the town administrator where I've maintained them in an enclosed office because that seemed necessary um everybody else is essentially in an open work station and like I said there's potential to fit one small office in most of these um departments in the future but you're not going to be able to fit much more than one and they're going to be tiny if you were to choose to do that in the we go back to what he was saying and if we kept the Town Administrator office is the same so you have to add 300 uh 300,000 to the seven 7.3 that we have so it come up basically so if we were keep it would be 3.6 did youjust the H well if you if 7.6 7.6 so if we did if we kept the town administrative office as is so put back the three uh 300,000 to the 7.3 it comes up to 7.6 yep so M what you're thinking is to eliminate cafeteria it Curr is yeah the reason the reason yeah the reason why I was thinking that is because the work that we're doing now with the Gren trying to get that for the kitchen so I trying to think if that would be able to incorporate all that in there and that would be another future at least all the hazards would have been removed right they said all the hazards still would be removed and the windows and that's something we can approach with that later well no because essentially to get the number as low as we're going we're essentially we're keeping your windows in place in those areas if we don't do any work at all yeah in the COA and and the cafeteria and the gy to get the number as low as we've got it we're doing nothing there essentially and that's kind of the question is do we start inching back up if we want to take some of that on because what we were looking at is how can we maximize what you're able to do and potentially maximize what savings we could potentially try to keep out in this scheme I know my thought is because one of the things is try to remove the hazards that's the whole point if we couldn't if we weren't able to do the whole thing at least try to get a a good foundation for the future to continue on afterwards at least that was my thought process with this I anybody else here same thing while we're talking Sean could you look at if we were to keep so essentially working from the 7.6 can we throw the window REM back in removal and replacement I think we kept the Hazardous in regardless or if we didn't can we put that back in so I'll have him work on getting that number as we talk because then to your point Micheline I think that makes sense of get you as close to an ideal position as you can be right so then it's a matter essentially at that point it's almost like a tenant fit up yeah project or something coming in to do the COA portion anything I understand word he just said not coming through L I couldn't hear I couldn't hear Sean at all hear me can't hear you I don't we can hear you Lynn can you hear us can hear you yeah we can hear you here fine I'm sorry can you repeat that Sean's got some kind of an echo going on every time he comes on can you hear me better now yeah yeah okay uh Tim can you hear me what' you say Mich I was just trying to make sure whatever number we come up to has to go with the OPM and the architect that number supposed to be added in there so that's what I was just trying to keep in mind as well we can we can do estimated budgets based on whatever Concepts you would like to have presented so we can have you know option one at 7.3 million it will affect contingency as well um and recalculate based on that budget number for constru instuction we can do the same thing for other iterations as is needed it's pretty simple just changing a couple numbers Tim can you hear now I can hear you okay Tim so do you want you want me to include the abatement number that we pulled out for that percentage of the building square footage as well as the demo all of the demo or just the window window selection okay and essentially that'll give them then a clean slate to come in and essentially do a tenant fit up sort of approach later or that portion of the building okay but so if we're taking the windows out then we have to put something in their place yes you would include the new windows okay so it's the it's the bait remove the Windows put new windows in all right bear with me sorry about that my headphones apparently decided to kick the bucket well Sean's doing that GA said there was some good conversation with Gomez yeah um I wasn't expect him to see him on Monday and because he was at the senior center and I ran into him and he was actually very excited of what we're doing here and he he can't wait for our letter so he can help us with the grant he uh his assistant with him is also Grant wer for him but she usually does Federal she says she can work on uh help us with the estate but she is a grant Rider is this an additional from the commercial kitchen Grant well well be uh this would have to be additional to that because we know uh was Anna I was only thinking of the kitchen but if we're applying for the overall Grant the initial one that we have to be uh that Chris says we're already in so that means we're we are um eligible for other grants and so if they know what we're looking for and where we're at and what stages uh she can assist us in that area as well this is going as his assistant so I kind of want to keep that in the background here in Our Minds when we're cutting things thinking perhaps we might not need to cut them soic well that's why I wanted to go back and look at the hazards because in my head I'm like if we can least do the hazards and if we get other approaches from other grants but um that's what I wanted to look back at yeah so if we go back joh I may need you to point me towards where the previous presentation was where we had called out what the kind of minimum scope value was uh the presentation from last week or the very first I'm trying to remember which one it would be I think it might be this one I think it was the last one where we had a number in it that was essentially what Mich Michelin is saying which is all of the um essentially if we do the abatement we do the ventilation we do the windows we do the I just want to pull that number I think I've found it if you're yes so this the critical scope is what we called it yep the ha fire protection the window V ability ventilation all right so Tim just confirm for me so that make sure I give you an accurate number I'm including demolition for the existing windows Yep the abatement repointing of window sills I can take that out if you want to blocking at Windows um see at the exterior wall and then the wall panels because we're not filling that whole wall in with Windows correct okay so just give me one more second so we keep this night all right so for the the gym and cafeteria and the corridor M what I have calculated so not including the Council of agent because I will do that next um including the different things that I read off to you that gets us to a number of 225,000 that's just for the windows the and theat so not including the fles and all that stuff yeah what's needs to be evaded would be in the floor but we wouldn't put a new one in right yeah ex I will give you a number on the other thing so 225 is ating the floor in the window area yes oh okay we'd be replacing the windows but wouldn't replace the floor okay so so far I have 7846 956 just prish just yeah he's doing the other one now well I just want to make sure we took out the gym and the cafeteria and I didn't know that's both together okay that's he's got them in two separate spreadsheets that's why he had to do them separate no no I just want to make sure that 225 was the gym and the cafeteria or okay yes actually that's even better than I thought all right uh one more comment do you want me to include the sort of Entry exit storefront I would say yes that'll Beed okay so I'm going to have to update your number for the gym cafeteria area but the C uh the Council on Aging is getting me at 90 9,000 and you can just give me the value on its own Sean for the um aluminum storefront if you can find that if it's isolated I think it is yes it is that's 10 another 10,900 325,000 all be cleaned up we just have to so we're just shy of seven or just shy eight yeah I got 7.9 47 and 50 yeah that's where we land and just clarify what that actually is so that would be doing the entirety of the Town Hall component where we would be keeping essentially the old plan where we've already done the value engineering out of it but it allows then for future infill As You Wish um it would also include of the gym the cafeteria and the COA space removal of the window windows and replacement of the windows in that space as well as the exterior doors in that space but it would not be sprinkled it would not be that number no it you'd have the capacity in it because we're still designing your fire protection system for full capacity but we wouldn't be extending the sprink flares to that space you wouldn't be providing the ventilation to that space yet either so essentially you're kind of creating a blank slate yeah that side of and if we're just prepping the COA in the gym in the C that's going to um affect our our numbers the amount of people assembly yeah because potentially if you want to hold off on it you could um you could reduce your overall Paving by that additional 40 Grand is if you're assuming that you're not going to take on or move into or ultimately do renovation in that portion at this time it's not a it's not a huge number but it's it's additional I think we got to bring this back to the group and then uh yeah present it to the select board right yep I think we got to decide as a committee what we want to bring back to the group I probably bring back three options yeah get them and then U present them to the committee and then present it to the S board and let them decide if they want to ask for 9.9 million you know minus the that 9.9 obviously is a little under because designer fees or the 7.9 I don't think the 7.3 is anything I would present I think no and and that's why we ordered it the way we did because we we talking about it internally like just doesn't make sense for many of our conversations fully back out construction standpoint be 9.9 million or9 what do you guys think I agree I we probably should get together with a group and discuss it but probably the two options 7.9 or 9.9 yeah because the ones in between for the couple hundred thousand doesn't make sense to cut out no because then all we're doing is kicking a can down the road again right well and very likely the issue I I like the way you're approaching it because very likely the danger as I'm sure you're aware is if you do a half measure that half measure will never be f bu later it'll just persist I think if you I think if we were to present this in in an envelope and say you'll never be able to buy a COA for $2 million down the road like if you kind of look at it like glass half full as opposed to glass half empty yeah you'll you'll never get a Council of Aging fit out or anything else for 2 million down the road which it won't happen it'll be higher than that if you go further so for what it's worth I I understand that it's it's more money driven than anything else but yeah what weting so we have can I I'm going to ask Tim to to double check his numbers and then if if we have a if we have a budget of 7.95 million at the low end and 9982 I will probably go at 7.95 and 10 million even and I'll just give you two options for the budget based on a construction number at at those price points if everyone's okay with that that's what I'll do I'm okay with that okay Jim yeah Jim's not here so just I think so yeah yeah okay yeah so we'll double check our numbers um I'm very sensitive Sean and very appreciative that he went through the exercise that he did but let's just double Che it no I definitely would want to I agree because that was a very quick number just so we could illustrate where we were sitting but we'll verify that we'll get it to you and we'll essentially put together uh just a brief sort of overview of how we arrived at these numbers just as a a summary for the rest of the group as well as then you can use it for um the select board moving forward this is really helpful to see you know you think you're eliminating something but you're not really elting eliminating enough for money right and unfortunately it's pretty incremental all right I think I got enough information I do but I have a question for Tim um I had a question for Tim because it was brought up do you know the desk that you said that uh we've been receiving would have to Pi up yes the question is do you have a time frame when that would be let me Circle back on that I'm actually meeting with the client that's we're doing that with okay tomorrow so I can bring it up and just find out where that all stands and because did we ever get on your side who am I coordinating with or who they're coordinating with yeah I sent you an email I'll see if I can find it it it's just Jeremy okay I got Jeremy's contact yeah he was just concerned cuz he doesn't have anything enclosed so he's worried for snow salt and everything from the roads can you put you can't put it up in wet building Transportation yeah how he's going to get it over there can I I just is it not covered it's it's an open trailer I just wanted to ask Tim with with the elimination of all the interior petitions and elimination of all the interior offices are are we confident that within the design contingency we can drop power and data where we need it in the absence of having walls I'm assuming at some point someone's desk is going to wind up in the middle of the room Sean let Sean and I do that's a good point let Sean and I do a quick overview because I think we have room and I think most of the spaces were such that we can get everyone on a perimeter but let's to your point let's do a double check as a safety I think it's probably worthwhile I I don't think I definitely agree you said that I'm like we didn't really look at that yet so so um so Tim if you go back to the um first page of what you saidil estimate of 11 million even pres that I don't know that we have to at this point I think that's more for our own sake in terms of unless you want to show that we've made an effort already is that's kind of the question this is ly I don't I don't think there's any I don't think there's any reason not to show it right right because I think if anything this shows you're approaching in abundant good faith that hey this is where we were we've dropped it already to this just by making some uh choices in terms of how we're approaching the renovation all right so we start at the 11 which is really a little higher because right and then our then we're going to end up at our high end at 9 at 10 million versus 7.9 so so as I as I see it we're going to run we're going to run three budget analyses one with construction at 11 Tim what was the number eight 11 I already forgot 11.4 11 115 I'm going to say 115 yeah and then 10 million even and even and then 7.95 yeah okay and we'll run through our numbers on our end to make sure those numbers aren't going to shift around too much just sure we're we're in the fitting distance so then for next week's meeting which is Tuesday at uh 4:30 will all be around the table no um zooming in yep unless we want Sean to join oh sorry Sean I don't think he's going to drive up but I will be there and I imagine at that point if um if we don't need to run in numbers on the Fly um and Sean you could you could potentially skip that meeting unless you want to come with me I don't think that we're going have to be doing numbers on the Fly we're to we've got yeah so I I think that work should work fine all right and and Lynn that's going to be a 430 meeting regular full committee yeah that's what they said last week or the week before when we met last is that is that okay that works on my end I don't know about you NE I think we tried to set our meeting oh maybe we push it to 43 said we pushed it to30 well I know I said that if we did 4:30 I could actually come in person if we went early I wouldn't be able to 4:30 at Town Hall uh no I think it's actually here at the public safety complex same better all right we'll see see you everybody next week sounds good L enjoy your vacation hey thanks you'll send us an e e e e