[Music] Well, welcome back everybody to the next phase of our West Street
School building project. Um Neil did send us a new budget, but we're not going to talk about that first because that we don't have copies of that here. So what um I first want to say is the committee needs to be
reappointed at the end of the month. Does everybody still want to be on the committee? Is there a choice? Sure. Well, there is. They can they can replace you with other people, but if you want to still be on it, I'll let Perfect Dime know. silence.
Now when it's going to start getting I know. Well, you know, you never know what people's time frames are. I'm going to assume they're all still in it. Yeah. Okay. We showed up today. I know. We've been we hard work so far into this project. I'd like to see it through. I
agree. We're not getting any people on it. See it through. Okay. Okay. Okay, since she's not here, I'll go on to number three, which is we started looking at we being Tammy and I grants
to see what we could find. And um we did find an ADA grant and since Tim ADA is really the key here with what we're spending money on, but unfortunately we we don't qualify currently because we don't have a
grievance procedure a grievance procedure that's been approved by the town. So, we're going to get that approved on Monday and then be able to submit for the grant next year. And it's 250. So, that would have been great.
Legislators, haven't heard anything from any of our legislators since we last contacted them. What do you want to do? Want to contact them again and say, "This project's still going." I'd like to say, but they haven't done anything for the tongue
since God knows when. I can't. Well, they've done some things for the the schools have gotten money and Right. That was that that thing that I thought you got. Yeah. Yeah. I think I think that they need to be re we need to reintroduce
the circumstances to them. Let them choose if they want to do something for us or not. That's how my my view of that is. Um I I I don't recall any of them ever doing anything for this town that I mean maybe a few little things but not like
you see it you know with the rest of the towns you know you go into grant here grant there this and that and I think that we need to turn around and put some pressure on them a little bit. Well is there a particular time where the grants dry up? Are we done? Are they done for the year?
I don't think they're actually done. I think you can Yeah. you. It depends on which ones you chase because they have different deadlines. Oh, I didn't mean I didn't Sorry, I didn't mean grants. I mean legislator the legislators. If we contact them, is it too late to to get money from them again? I mean, we've
contacted them twice already. I don't think it's too late. No, I I think that that I was told to always contact always call them always be basically a pain in their butt. I was told by somebody once we start actually working over there. Yes. Because right now we're not there's
nothing for them to to say look I'm part of this project or whatever you know kind of thing there's nothing there for because we haven't started anything except now we know we're going forward correct with a certain amount of money. Yes and that is it. So we are going forward. Yes. Well
then I'll put I'll put out the letters again. I'll send them to Mindy and Jake and Gomez. Yes. NC see I think I think the committee and and the select board should be also be involved in having their name put on
there and say we are for this project we are going forward and that indeed we need to to meet uh or what what can you do guide us in a direction that's going to
lend us some credence you know what I'm saying I mean it you want them to say, "Well, this is what we're going to do. This is what you need to do. This is how it should be done." They they need to guide this town or guide us. Guide they
being the reps legislators, the reps, they need to guide us if they're interested. Well, that was we were supposed to meet with them and they never got back to us. So, I I feel like they felt like this wasn't a solid project from the focus of it. Really? Mhm.
H I didn't get that from No, I got it from homework. But now now that we are going forward because they said until you guys know what you're doing then. Well, that was original. Mhm. Yes. But now that's what I'm saying. Reaching out is a good idea because that's what
they're I believe that was their thought process. I'll just I'll just write a letter then say I'm this is a go. I'm coming back asking how you can help us if you want to meet with our committee. All right. Okay, because this is a building,
not up in the air. And then ask for grants. What are we going to do? Just keep on looking. Go Mezz's assistant. She's very knowledgeable on grants. Even though it's federal grants, he mostly knows, but we should get a federal grant. I'm just I'm just letting you know, it's not
state. Um, but she says reach out to her. Who's this? Gomez's assistant. I forgot her name. That's all right. Yeah, for federal. Federal federal. Yeah. Okay. Yeah. Good. Richie say Richie come through with
something too. Yeah. The the other thing I explored the other day and I already talked to Tammy about is that I was I was just online going through stuff and I'm saying to myself masssave.gov and what and they do have a commercials.
I don't know if you had look at it. you did look at it and I believe some of it I don't know maybe I'm I'm wrong but it's applicable to what we're doing right now. I did see the commercial on the commercial side and checked it out. Yeah. Did a little bit today but okay
mass save massave.com I think I went on there um that's just like if you nature that might be able to be uh beneficial if because we are a green community. Yeah, we are green community. So, I mean, if
they want, you know, us to insulate a different way or get, you know, the windows, we might be able to get, you know, some money for the windows. So, Steve, you're looking into that? I did look into that and I already discussed it with Tammy. Um, and she
said she was going to look into it also. So I don't know exactly where we're at at this particular point, but I certainly do see my my object my my thought process is is somebody going to somebody there instead of us, you
know, we need these guys over here, but we also I'm thinking needing somebody maybe from that company if they're going to be removing the uh whatchamacallit downstairs, the transformer. Okay. uh
who who can we talk to there that'll be beneficial for mass because they I mean national grid is going to be removing that putting it outside but the the thing is they they have all the contacts and they
know the people to talk to and it's one of those things you need to say hey guys who who do I who do we need to talk to in order to move this project forward in a posit positive way that's going to be beneficial for you know
mass save and the whole bit with insulation with windows uh you know taking the speestus out and all that so I mean there are programs out there that mass save has that I was looking I still
might be wrong but I believe it's it's applicable it might it might be doesn't hurt to look yeah doesn't it also doesn't you know contact just going to get the phone call for at least for your house. They come and they'll do an audit, you know, and maybe we just have to walk somebody around the building.
Mhm. Okay. So, what's the action here? I'll look into it more and I'll see if I can get a contact on that call. Um, and then lastly, Tim, I know I sent you months ago now.
We had this company called Innabus that had given us some proposals for Hback as well as lights and um I sent you one of them. I didn't send you both of them. Um what do you want to do with that? Do you want to just hold it aside because or h
how can you work with them knowing I mean I can send you the proposals and you can tell me what you think. Yeah, you can if you can send them to me again just so they're at the top. I'm sure I can find them if I rumage deep
enough. But the reality is there there's kind of two issues with that. One is depending on how you do it, um public procurement laws and how that kind of works or doesn't work. Um
that's kind of kind of the thorniest piece of that. All right. Well, I mean, who they'd have to bid. Yes. Well, unless unless it's something, right? I'm sorry. What' you say? How it
was working for I didn't hear what you said. They they were providing or proposing on a certain set of equipment, right? Yeah. So that's kind of the the question is and Neil maybe you know better than I of
whether or not we'd be able to do something like that um with the mechanical system or how that would work or could that work in any form for
public work because normally you have to have um either um or equals or three equal products or you do um performance specs, but you can't
typically do a proprietary which is if I remember and granted it's been long enough like you said this sounds like it would be which I know we can at certain times if it's in the best interest and I think it's the process
where you have to the town map issue have data for it. Um, you can do some proprietary work in an instance like I had a case with an elevator um, refurbishment where it was because the
town had a pre-existing contract um, service contract. They were able to go with something specific and proprietary. Um, but I don't know if this falls under that or not. Okay. Well, I'll forward you it and take a
glance at it and let me know what you think. All right, Neil, are you there? Yep. Lyn, do you need to hear me? Yep, we can hear you. So, we um Excellent. Now, I'll have a copy of your budget
that you put together, your proposed your proposed budget. Um Okay. if you want to chat about it or or do you want us just ask questions? So, yeah. So, I mean I I essentially what I
did was I I left um our contract and Tim's contract unchanged, right? So, that that is that is what we have so far. And then I I looked at a greatly reduced FFN and
technology scope and sort of reduced contingency and backed into a construction number for the overall project. So if our if our project is limited to 5.7 million which was what we
had talked about last week Lynn and there are no no changes to my or Tim Tim's contract agreement you will have us under contract for CA services for 9 months
and the resultant construction contract would be worth just under $4 million. And we can, you know, there's there's certainly some space within the budget to sort of move buckets around, but
generally speaking, right, the largest uh the largest buckets of money that there are are for the OPM, the designer, and the construction number. And again, maintaining the 10% contingency that we
had maintained before, you're roughly looking at about 400,000 in construction contingency and another $100,000 in soft cost. So that's kind of that was kind of where the numbers settled out and they
can certainly be massaged one way or the other, but um I'm certainly open to any questions the committee may have relative to um where we stand or how the numbers were derived.
Neil, the construction the construction portion Is the is the infrastructure piece, the heating it, is it still going to accommodate the the original area or has that been downsized just to that
footprint? The well, not the well, but the the uh so the electrical service. So that's that's a that's a that's a good question. And right now it's not a question that I can answer because the
as I said I I sort of backed into the $4 million number based on what our commitments were to all of the other parties. Um so I don't really know the answer to that right now. Um
it it would again long-term it would behoove the town to put in an electrical service that will support the whole building. I don't believe that Enrid
will allow you to put a second service into the same building at a later date. Um, I think it's one building, one address, one account. So, you know, shortterm you don't need a
12,200 amp service cuz you're you're not powering it. Long term, if you fill the building, you're going to need it and you're going to wind up whether that cost gets deferred and pushed off until later. Um that's a decision that this
committee will have to make sort of once we look at the schematic design and what we think we're looking at for construction cost. The same would hold true for the the heating and the and the fire support. Are we going to build it
to do the whole the whole school like we originally or are we just going to hold back? So those those are the three key heating, electrical electrical and and uh suppression suppression effect
and and I think I think you can extend that also to the fire suppression system. Yes. Right. Right. We would be Yeah. would be required. Again, the prudent mind would say buy a fire pump
and a service and storage that's big enough for the entire building and leave the piping and the capacity to a future contract. But, uh, that may not be in the cards for where we are. Just may not
be viable. less than 5.2. On the other piece on top of that, which I spoke a little bit about with Lynn this morning, is with us only doing that north wing, we're talking about an occupancy load that's
far lower where do we cut our bathrooms in half now that we no longer have the additional assembly use from the COA? It makes again similar conversation as what Neil brought up with the other
comments. It makes your future use have that cost. It's difficult cost for that where you have to do it, but then you're able to get into the building easier at this point. I would love to say prep it for future
use, but I don't think we have the money to do that. And that's going to have to be a a later ask down the road. Even though it's prudent to do it otherwise,
we don't have a choice. I I think I think that there are I think that there are some things that we should look at like what are what are the things that absolutely cannot be redone later
without significant cost right your electric service certainly um your sprinkler service is right there and then if that's if those are the only two things that you did to 100% and the
rest of what you did was limited to the north wing of the building. You know, you might you might get there. We might get to the finish line, but I think it requires some study. I really do. I think we got to look at it objectively
with a with cost in mind and and look and see what we can really afford to do. Would those be add-ons when we go out to bid? Alternate. would be an add-on doing a full fire suppression. No, I
think I I I think um well, the fire suppression might be able to, but I I think that the electric service is really going to be either you have to do it or you don't have to do it. I think
that's going to be rather binary. Yeah, I would tend to agree with you on that. Whereas the the fire protection system, to your point, we could kind of approach it with a base fit and an alternate whereby we could size what the
pump would be and what the storage would be for just the north wing and then make sure that our structure that we put it in is big enough to provide for a future larger pump. and then have an alternate
for if you put the larger pump in, what would the upcharge be? And at this point, you could also take the approach of do we only put the storage needed, water storage needed in that we need for the north wing with room to expand and
add additional tanks in time. And again, that could be an alternate situation where you look to see, well, can we absorb that cost to do them now? But I think to Neil's point, the electrical service, you're going to want
to bite that bullet now if we have to. Are we still Is the timeline to get a bigger service still out of control going to slow us down? I think it depends. I think it depends on how big a service
you need. So 1,200's not a major concern if that's the biggest we need. Say say that again, Lyn. I'm sorry. So, if we go with a bigger
amp system 1,200, is that not a concern? Because didn't we have this concern that the electrical components were the ones that were going to that have been taking a long time? Yeah, it's going to depend on what the
size of the SER, right? What's that size? Do you know I think we lost lead time associated with the equipment. All I heard was need time associated with equipment. So in other words, we
don't know yet. That's what you're saying. To be to be determined. Okay. We don't know. That's it. Well, I think I think what's to be determined is the size that we need. Yeah. And then well, what the future
might Well, I I think they can still come in with the 1200 amp service and then and then only put a panel in for the the 400 or whatever amps we're going to need. And then in the future, we can put sub panels.
Do you hear that? Nope. Yeah. put in the larger surface but only put in a 400 band panel and then subtle panels in the future. That's logical. That would certainly
make the most sense. Two things. I know. Are you an expert? I know. Let me check it out. So So what are we doing next? Oh, okay. But before you ask the next question, Dale, um Neil, can you explain
to Dale why you went to the 5.686 million as opposed to what we actually had, which was 5.3 million left, the numbers the numbers that we talked about the other night y were 5.686
million. Yep. And the the commitment that you had told me was expended was $30,000 for the tank removal. Yes. So that so that's what I created the budget to represent the numbers
we've already paid. That was already the numbers already in Yeah. Yeah. He's included the cost in this whole so far that we've expended. Yeah. These are paid. Okay. Cost of eight.
All right. Um, does that make sense? Yeah. What do you ask? What's next? What's the next steps? Well, I think the first thing is um, couple things. One is I'll go back
to the engineers, get them re-engaged and going on this because they've been paused, wrap their brains around some of these questions in terms of what makes the most sense and is going to be the most cost effective um in terms of sizing the electrical
system, the the uh fire protection and the HBAC and kind of what the approach is so that we can talk about that further with you. Um, I think one of the things that I'd like to do working with Sean a little bit is
just to kind of get a better handle on parsing the numbers, but with like what you and I talked about earlier today, um, Lynn, of starting with option C, how we trim option C back further
um, to get to the number um, because we know there are certain things that we have to do which are the HVAC, the abatement, the windows, the uh fire protection, the electrical um are kind of our baseline and the
accessibility. So then it's just a question of do we have any real wiggle room beyond that to achieve more. And so that's kind of the first exercise that I want to do on our side is just to
try to figure out what is that additional money that we can put towards some of the asks that came out of the programming exercise um as opposed to just making the
building habitable if you will and putting people inside. Well, I I think we still it's going to make it a little bit more difficult on your part, but I think we should be bidding this out
bare bones, but with alternates to bring us back to level C because if if we get any grants, we're not going to know where to where to place them. So, why? So if it goes out to bid, we want to know what bare
bones is, but we also want to know in alternates what C is what what what C's going to have to this. So if we end up with a million dollar grant, a multiple of grants that equate to a million dollars
and it brings us back to C to the to the C option, then we should know what that is right now rather than start the process all over. Think so. That's three. What? Keeping track of his good ideas.
No. And I I would agree that that makes the most sense because even if you don't get the grants immediately, you're still going to want a cost associated with those elements, which often times when you go for a grant, they want to see those numbers anyways. Especially
when these these grants might be specific to energy or windows or whatever. Yeah. Yeah. Makes sense. You may not have a choice when you apply for it. A certain grant is earmarked for certain things.
So what's our timeline looking like then? I haven't really had a chance to look at that yet just because I just got back last night, but um I'm going to reach out to our engineers um get them going.
I'm going to try to get a meeting scheduled with them ASAP so we can talk and get them going on kind of figuring out um the balancing act of what makes the most sense here and sizing the
equipment we have. Um I think to some degree since the desire is there to continue down the option C path it's really just a matter of kind of backing into if we had to reduce it down to the absolute bare bones. We have the desired
piece already. It's just what is that small bare bones version um and developing that piece. Um, so let me work on getting them uh pulled back together, re-engaged,
um, remobilized. And the same thing on our side between Sean and I um so that then we can um kind of pull those that information together because we'll need to do at least some like initial lab
work to see where the numbers fall to kind of give you that list of here's the musthaves, here's where the number appears to be falling and then on top of that kind of go through and and
get a better handle. on prioritizing what are those things that okay if we do have the funds whether it's because it fits within the budget or it fits within a future grant what are those additional things that we
do then beyond that point which some of the things that Lyn and I spoke about earlier today have to do with like the bathrooms do we don't we end up with any partitions within uh the classroom spaces that currently exist to
create more private offices do separation public and private in terms of having transaction counters or things of that nature. And in some departments that may be something that you must have and in others it may be more optional.
And those are the types of things that we should really drill down and figure out where we have that flex space to allow the budget to reach where it needs to reach. You had you had Dale nervous there wasn't going to be any partitions
in the restroom. Got a funny look here when you first started talking. and make me sweat a little. Yeah. So, let me have that uh reconvene my design team and then I can get back to
Len and Neil um in terms of a time frame because I'm sure on my side we can probably get going quicker than they can, but I want to figure out kind of key people back into the project.
So, Can we meet next week with anything? Um, I don't I don't know that we're going to have a lot at that point where we'll be able to. Um, we could if we want to hold
it and just present whatever we are able to get to at that point. Might as well keep it rolling. I would say keep it rolling and keep the progress moving forward because It keeps us talking and makes sure we don't go down a rabbit hole that you
don't want us to. So, well, what we'll do is we'll schedule it and then if you don't have anything, then we'll cancel it. I think that's the most prudent 4:00. So, June 24th. Yes. 4:00 work.
If we do it virtually. Yeah, that's fine. What if we did it later in the week? Give them a little bit more time for next week. Thursday or I'm out Thursday. You are too. They think they know how to hit the little white ball around. Yeah, I know.
We know what you're talking about. Maybe not. Um the 25th would just be I mean you know Friday, but you know it have to be earlier in the day. We don't want you later today. Um, just leave it at the 27 24th 24 4
o'clock. Okay, Neil. Yeah, it should be okay. Yeah. All right. And we can just plan on for now like we were when we were in a a good rhythm of
just plan on that and then ideally plan on the first as well the following week and just start rolling through it. Try to get this Yep. We'll just plan locked in. We'll just plan Tuesdays at four o'clock
like we were before from here on out. Yep. Um, and eventually we'll see you guys again in person. Yes. Anything else, guys? Anything else from you guys?
No, I'll I'll update you once I have a chance to talk through everything with the design team. confirm whether or not we're as uh Neil said keeping our number where it is. Um because I need to ask that
question of everyone on the team and then uh schedule wise I'll get an update on that and then we'll work towards getting updates that we can talk through in our subsequent meetings. Perfect. Tammy, do you have any questions? No.
Oh, you know what? Did you guys meet Tammy? She's our new TA. I I forgot that you guys haven't met her yet. Hi, Tammy. Hi. So, that's Tim and that's his sidekick, Sean. I don't think anyone's called you that
anymore. I mean that in a loving way. [Music] All right. Well, thanks for coming. Yeah. Thank you. Yeah. And we'll see you guys next week. I'm glad that it's still alive
certainly in some capacity. Yeah. Yeah. Yeah. Um went to the town meeting. He can tell you about it later. Yeah. I'll have to I'll have to give him a call. It's uh it's it's amazing how smoothly a vote can go when the town
gets up and supports its own project. Yeah. It was a very different day from the other one. It sounds like Yeah. Yeah. It's the right thing to do. Period. So, well, thank you. Thank you. We'll
see you guys next week. Thank you. Talk to you later. Okay. Bye. All right. It's uh 510. Motion to journ. Second. Second. later. Bye.