[Music] B all right well maybe we should just do the easy stuff first while we're waiting for
make to join us and um Jen so why don't we approve the minutes from March 4th I'll make a mo to approve for the building committee meeting minutes oh look at that March 44th you know who's going to say
whoops I'll fix that I send you a copy March 4th I second all in favor I ni okay all right thank you um so we're going to skip number one
until Tim gets here and so we're looking at this brochure that we would like to hand up at the informational meeting so the informational meeting is going to be on the 25th which is March 25th and um we're gonna I I'm the 90%
positive is going to be in the COA and what um was discussed last night select board meeting is although it would be great to have it in West Street building so people can see the building and and and uh because of our interim ta
and our incoming ta both walked the building a couple days ago and were very pleasantly surprised when they got into the building cuz the outside of the building does not reflect the inside the the the the size of the rooms and the
condition of the building and so they were a little Blown Away apparently and they said oh maybe you can have your info meeting in here but I think for liability reasons um we're not going to do that but instead we're going to have sheam who I invited to the meeting go
through the building and videotape it and then have somebody on the committee narrate that videotape as to um a simple narration like this is a here and this is going to go there and then we'll present that at the informational meeting and have that
also available beforehand and at to I that's a great idea if we can't actually get them in that building um well I got the impression last night selectboard it was done topic um I'm not really sure they I
think the liability issue of because that building still has stuff in it you don't want people walking through the rooms that would be my guess so um what I mean what do you guys think do you think videotaping it is a good alternative absolutely so they can see what's
inside so it's not like kept a secret I think a great idea well it's probably doing a physical watch this you have to do in groups people tend the chat they don't hear what what's being discussed is that all want here on the same thing true
um so with that being said I might gam to discuss what their thoughts are on that absolutely yeah s think the director of G Count um that
most of you but um the big thing we would need is someone who knows what's going on who can tell us about the building and sort of walk us through what you actually want this video to look like in the end
um what you want to convey um other than that I'd say if this is something we could do in a little breakout group and get set up in a couple weeks well a couple weeks the meeting is the 25 so have to be set up
relatively quickly I would imagine so do you want it by the meeting or do you want it before meeting before so we can review it yes before so you can review it well yeah before the meeting so but we'd also probably post it on the website um it
could be a d for me as long as it's out there as long as it's out there um I would I would say poost it after the meeting okay I get
it so have it at the informational meeting but then post it online afterwards okay so then it would need to be done by the 25th so buy the 25 but we'd also want time so you'll to review it and someone
needs to narrative unless somebody walks around with you and narrates it I don't know I will not if it's next week I will not be here to do that so someone else has to volunteer to narrate it okay what would be easier for you to have someone with you when you're walking through the building I mean besides showing you how
to walk through the building MH that would be easier for me having someone there to narrate each room and go here's what's going on here um that'll make the production process a lot quicker um there's a lot less to contend with the plan for it's just sort
of cutting together what it is that you all uh have to say um it also be really helpful just as a like okay this is definitely getting across what what y'all want um and it's not just like us sitting in a room going
well I think this is the thing they want you know all right so who think would be best to that would be better to have the architect of the building and N that or
one of us who's going to talk who's going to present the project at Town VI understanding that it's not you Chief probably so oh I I don't know I don't know I don't know I don't I don't ever
like she will discuss it yeah but I don't know who on the selectboard if they're going to present it other than presenting the motion I don't know if they're going to have anything so so I would just say that from a continuity standpoint it may be it may make sense for whoever is going to introduce and or
present the project to town meeting would be the same voice on the video for continuity sake Jim you going to say something I don't think we need to make that decision tonight we schedule it and one of us will do so
so when when do you think what's a good time for you because we also need time to get into the building and clean it up a little bit Yeah meaning because there's storage in some of the rooms that would have to just early or midnight week could be good for me um
I'm not getting internet in here so I can't check my sh schedu but um gener I think Wednesday would be the best day for me to do it which would be the 19th the 19th yeah um and then
that's let's see so the 25th that's Monday when the the 25th Tuesday Tuesday great okay so that gives us a little under a week to add it maybe half a week um oh oh it's a it's a schedule um
there's a Wi-Fi here there's a Wii Wi-Fi oh I'm on expin oh you know there's a Wi-Fi Public Safety complex I knew I'd seen that somewhere um just m just got
um not working no hold on one sec 259 gas okay yeah there we go okay okay so next week um
Tuesday Tuesday I could do the afternoon do like anytime no to3 uh Wednesday I could do anytime like 11:00 a.m. to 4 p.m. um it would be better to do while there's like more
light light yeah um I could do later I I I don't think I could do past th day I'm sure that'll work yeah cool um so we will get back to you with who's going to meet you
there and and and narrate that yeah know for for the informational meeting we're going to have a video okay of the building okay and someone narrating it cool so I can get an idea is
person walking around with somebody perfect who's going to be narrating so I can get an idea of format of this video um do youall want to display statistics metrics I don't know photos of
uh 3D models things like that or is this just some no I think it' just be somebody walking through the building saying this is going to be the cafeteria where we're going to be sharing it with the CA and for Town elections great um this this
hall right there will be all the municipal offices over here will be the TA I don't think anything more detail we could give you a copy of the floor plan right yeah and you could kind of make a still shot of it and keep inserting it
with through the space then when we talk about the exterior the building and the improvements the parking lot areas we can show you the exterior rendering of the front entrance as it me these two
things yep y yeah that's totally go okay um if yall could get these to me before we shoot yeah great do you want them at would you prefer them as a image format or a PDF or an image would be good image format right now I one's a
PDF PF yeah so I couldn't afford one of them do giving email so um so if you just send me both as images are forwarded yeah could you render the floor plan in like a really high
resolution like fo or something yeah essentially what this is is we can since it's a vector format we can we can essentially take the PDF and as long as we save it to a PNG or a tip it should
be lossless then at that point perfect Okay cool so let that that's a whole another language nope I could tell he knew yes perfect then you have KY mail yeah
perfect all right okay yeah you all set set perfect thank you so much you all right so um um so now going back to the um Wier that's in in in in draft form still
just to get the committe input [Music] um so the first page is pretty much the history what we you know how we got here what we got originally no okay the second page
is what we've done as a committee since then um so this number here this 15.6 million is going to change I imagine when we go through today's ultimates ends value engineering decisions so I'm
going to need to get well I think the intent is you still use this number because the intent is everything that we're doing from a cost saving standpoint as well as alternates
is to make sure hopefully knock on wood the numbers come in well below anyways but part of the reasoning for doing alternates and any cost savings right now is to make absolutely sure
they follow over that number okay that's the goal all right so that's why I would recommend for now we stick to that number because we're holding that as our high water mark so the 15.9 number is the full scope with the um 2.6 is the
full scope for 1.2 the alternate and that's the question is in terms of the 1 point2 on the other side if that wants to be finagled a little bit could but I think again I would hold to the 156 as
your high water so that it's understood that this is the highest it'll ever me we're working to make sure it's below that number okay as opposed to risking that we drop it
now right um after writing a second paragraph here about what the cost in cludes kind of like what you wrote in the RQ um but if you guys think that that's it like it's kind of hard to write when we
don't know if we can do a baiting entire building so a bating the entire building if you place it Windows required fire suppression is that how do you write that when it's going to be definitely done in the occupied section what do you call the upstairs section that capacity for future experience which
capacity for yeah cuz that's essentially how I mean literally what we're doing okay required accessibility in ventilation okay to use
or do I to say mechanical whatever and electrical services upgrades space for Community Heating scholing Center and town lections cuz I believe that everything else after that meaning everything else that I didn't say like town meeting that'll eventually
be held there upstairs in a meeting room right we can't hold town meeting I don't think in that c in the I don't think hold people I don't know though um hence why I said it is intended to eventually have space for
Town meetings a commercial Community Kitchen for food security I mean if we get a grant before we finish the building then it'll be right but right and a recreation center for the town so the 9.9 million then is the 15.6 million minus what we
got already from the special town meeting so really we're we're going to town meeting asking for approximately 9.9 million and then there's going to be varying
funds um cash reserves mun uh Municipal bill of stabilization and borrowing I have not seen the warrant hasn't been drafted yet so I don't know what it actually says when you were talking about the warrant don't you want to have it like three different
ones well I was thinking about I was thinking about our special town meeting when we got the Five Point whatever approved it was written as one big article and spiked out where it was coming from I think that's the way it might be and then if somebody
doesn't want it to come out at Municipal Building civilization then they're going to there will be an amendment on that to delete that it's and added to the de exclusion I up to interim ta and the
lawyer T lawyer how it's going to be drafted but I haven't seen it yet but I'm assuming it's going to be all one that's going to say 9.9 million from these sources 6.5 borrowing 1 million from
municipal building and 1 million from free uh cash from reserves free cash but we have to have that certified before the meeting it's not certified yet so that might not even be available he's working on it but it might
be all right moving forward to what um Dimension and valuing I'm not really sure what that heading meant but I kept it because that's what you guys sent so Neil's suggestion was great that your municipal offices want 60 million but that doesn't make
sense are we only giving the COA 6,000 square ft I wish I paper had all those M then we know that this no I want to say if I remember correctly I want to say this portion here was
around yeah somewhere around there I can verify that number so does anyone have m's u s yeah yeah very um I mean this I mean I guess I don't
know I mean the municipal office space currently requires approximately 16,000 square feet I guess the point of this paragraph Was to show how West Street is plenty big for everything and current Annex and
Carnegie Li library is not enough square footage for our offices right I think that was the point of this column but if you guys don't think it's necessary this Dimensions
anding but the Carnegie doesn't Rive enough now adequate space nothing really like that building right there or you West Street is the adequate amount space to
do what we're doing the beginning have expansion everybody wants everybody wants a space in the whole town it be whatever but we have the room at this particular time to
expand with with this building here the other buildings so that's your point here that's your point with this column yes that's the point okay I mean you you you're you're looking at growth well not
only growth but bright sizing because the spaces you're in particularly in the annex are not to suit at all what they're used for MH they're crammed in there like sardines yes
not that you want to use that the question going to come on why can't we do this why why can't we use the carnegy why can't we buy the building it's not suitable now precisely that discussion was last night too at this meaning and there we
came into the ability to purchase it purchase it but it's not going to solve our problem right precisely do you want do you want to add a bullet that says something to that effect that's that uh these buildings are not the correct sizing for the
function it's it's in adquate space based on the survey we did with each dep dep don't yeah and I can pull up the program numbers as so Town Hall I have 12,900 and for Senior Center or Council
on Aging um 9400 as a square feet so so so that the Miss space required as approximately 16,000 Square ft so it should be approximately 12 I'd say approximately 13 there's a
difference between what they need and what they're getting so right so hang on let me go back to the brok I can tell you we're using storage downstairs additional yeah so some of
the hi hi oh it'll be a while okay okay got yeah I think just adding a says with even less parking fees are inadequate for and we did a needs doesn't right which if you wanted
to even say combined needs assessment for COA and municipal offices we need 21,000 that's where we landed with the program versus what do we have now what are we
Opera yeah and we add Carnegie Hall to it is that what do we even approach well it's going to come up Carnegie Hall is 12200 Square fet don't what's what's the COA
now that's not here I don't know where Mich got these numbers I have 1405 ft for the annex and 12200 ft for the Carnegie I don't know what the current COA is let me look to see if it's on the
access so so this first this first buet should be changed to the the municipal office space and [Music] COA space requirements yes are greater
than 20,000 something I'm just saying the question comes up if we buy the annex and we use the Carnegie Hall you still have a big deficit we're we're still shy on x amount of square
feet that's present never mind teacher gross that's where we'll have that space at the West Street Building yeah so whatever's not in this BR short can be part of the presentation which is going to be sweet and
short because they have everything I think but all right so you're looking up the dimensions of the current yeah I'm trying to see if I can find it if it's online it might be might not be since it's public
building you [Music] imagine somewhere around 4 or 5,000 square ft I think that sounds for the anex sounds sounds and the annex can't be
more than 1400 1400 and then another 12200 so we're not even half of what was required on the needs assessment okay build and the needs of assessment did not it wasn't
a we pushed back on a lot of what they wanted they wanted we did We Shrunk them from what they wanted were conservative building area I think that's what this is yes building area uh
7728 according to the uh GIS and that's for the ca yeah it's not much yeah seems higher than I would have thought two two floors it's two
FL has that little oh yeah that's right okay okay so we can add that to this glass bu is still still 7,000 plus 26,000 so we currently have
10,000 square feet of space for all the Mes in COA versus 22,000 and it does not but by doing this it will not address meeting space that's used by by all of the Departments
M yeah if they share these spaces or security concerns or accessibility because you got issues in various buildings granted some at least the Annex in particular there are areas of that that are not accessible at all I
don't know about Carnegie but we're but even still we're his planning uh conservation everybody where do they meet where's all that well they what all precisely I mean
there's when you talk about space that is adequate for the needs of the Town that's what we have to work on not you're buying some building that is already inadequate and that we didn't
buy three years ago or four years ago for a variety of reasons M that the town came up with this building is not sufficient for our needs precisely but now it is because cuz we're in a rock hard place so and then we're back to the
question what do we do with West stream if if they think they could put everything in these other buildings what you do it what street it's got to come down right just which means you got to spend x amount for the abatement I was going to say just total
it just destroy it what would it cost you any idea what it would cost approximately to tear it down I know that was included in one of the original studies there was another I think that I remember I remember talking about
the we haven't paid for the roof yet which still that's still at the bottom it cost it cost the bit change yeah it should be about the same the all the building together are sh million well your our study done 23
it was about 1.3 so you're you're probably you're probably hitting your head against close to 2 million by the time you're all done s down um all right let's so addend that to that
page well somebody will um okay next page I guess the point of this was just to show what's going into it yes I think if we had to we could just do something else here if we need
something else because this is just rering what's in the first paragraph and First Column to the second column if we need space for more information but for example the column over here how
much will my taxes go up will they go up we need so that's going to be a different sheet because we asked Steve too to make it more definitive to more information on how much it would go I
don't know it depends on what he gives us for information you could always attach you could say the attachment X number of dollars per thousand div or thousand valuation C
attached T do your table analysis we get four or five different values for be homes and so that being said uh we have and gry the average value of a single family home is
$400,000 7 31 the median value is 35 7,700 did you say 350 yeah the median is 357 700 and the average is
Steve's chart which was a rough chart obviously and it was um even at 5% when she said when to get lower than that if you if you're 350 it's 173 a year if you're 450 it's 223 a year
that's still less than 50 cents a day MH but that's at if we're borrowing 6.5 I don't you know that that's the that's so maybe he needs to give us a this chart with um an update he needs no he'll update
this I'm sure well doesn't he have eight on there too he does have 8 million yeah but that number is even a little off cuz we're asking for whatever what I say 9 9.6 I think yes so 9.6 is the number if we don't get
Municipal funds and if we don't get some so this has this number should be the worst case scenario if we have to borrow 9.6 that's what this number should be so it' be a little higher than see 450 comes to 32 5% rate
275 and at 350 it's 213 still as he said a great value for what you're getting um all right so so okay so we can we can add
chart to pamphlet and then you might want to make that how much will my taxes go up make that the whole slide make that what it's whole slide one whole image yeah just based on the finances and the project
right but attachment well yeah just like not with anything else on the page right yeah oh so take take this away from here and make it own P it's going to be the fal it's going to be the only thing they see on the page
wherever it goes as opposed to keeping us in here and saying be attached okay okay so a lot of questions have been been asked asked about why didn't we do this in 2018 should have been done so
that's why this isn't here just like does doesn't matter why it wasn't done we don't know why it wasn't done it just wasn't done Mo on we can't do anything about it and on the last page talks about why the project has increased and what we've done in West Street Building
since December of 23 so that's the easier side uh remve the underground oil tank should we put there no problems so people know it didn't leak yeah I think you could say just
successful removal and then someone can ask what does that mean okay talking maintenance of grounds to reduce water damage that's both inside and outside the building right we pull those bushes
yep storage for Town and venting and cleaning for air quality that's what's been done inside the building other than what this committee has done all right and then
um before I go to why projects increased we don't have to add these renderings to the pamplet you can't we can going to be a have to or these can just be bigger
and posted as you walk in like poster boards I realize that but I rather have those here because somebody can't didn't it I'd rather just have that added to
this that's maybe we shrink this to a smaller size just because this is going to be a six-page pamplet do we have a budget board has a budget for all this I don't know I'm coming out of the building I I think this needs to be in there is
that size cuz when you flip through it someone wants to go back and reference something okay so we'll add so the thing about this so you have the senior center over here the senior center offices Y what we calling the orange gym and multi-purpose
is what we were doing but to your point maybe we want to change this think could have would go back to when we did the programming what we've done is we've done it as a a strike and
we could call it out shared space instead for those two spaces the gym and multipose Gathering space so so you think offices all one color shaded area for mixed
use color for well do you want the Departments called out I guess it's a question call them out but I just keep not color code you just keep it all off so Town Offices you were saying public space or
public yeah but then but then you can't tell where the space ends where the town collect in and these three committees come in if you're not do a coder I think this is easier to read for people who don't know how to read well and that's what we were really trying to
do is make it so it was graphic so that someone who it's just this area this looks like oh they're getting hit and they're not because this all this area is theirs also yep well and what I what we had done back in programming is we can literally stripe this with the
orange and the green so that that way it kind of splices the two together yeah I would almost argue that you should do the same for the meeting yes I agree any meeting space that's going to
be public or publicly used municipal offices should read that way Shar space and then maybe something different for rooms shared space yeah and then mechanical electrical y
like that's not public space so maybe that get sh differently yep yes those are all gray and and um can you tag the cafeteria the kitchen you mean yeah
that's I saw you pointing in it what comes out of my mouth what's in my head two different things I understand all right so then we'll attach these as um so this one's the pay
file yes I had to shrink it to get it on the page can can you send a file that has a of what this is outdoor I don't know what you call this what is this entrance BR entry so it's kind of obvious I know but
do you want you want it like I guess my question is do you want it formatted for a specific size CU we can save it down to a size for specifically what you want it would be I mean this isn't going to be folded it's going to come out like this I
I I mean I anticipated this that actually a in the yeah yeah I did to but it's not and it's okay but because the way it's the way it is it's like way slay out it's actually good I appreciate so I think I know you changing changing
up theils what's the rectangle here trans the chimney Thea see yeah anymore yeah justy
Clos I'm going to take one celebrated so um all right so you'll send something that's going to look good in an 8 by 11 stapled MH do you want this does it
matter if this is formatted where you if you're holding it like this do you want it formatted or do you pair no I think I think it as big as it can and as for this one I think it's okay as is but I don't know what do you think well you're going to change it anyways but what7 is
going to be yeah five yeah we'll just have them both formatted I'll save you one version that's going to be specific for this which will be sized to propriately for 8 and half by 11 and then I'll do a high quality which will be the one that you send for the
video okay yep yep yep should be marked this calling the entry on this one otherwise people trying to figure out what should in addition to this in the pamphlet do we need a big rendering of this we need it for town
meeting for sure a big post Bo yeah but for the information meeting no that's adequate so you're saying for the town meeting the 31st the one no so so okay I'll go to that before we go to this
section okay town meeting is now April 8th April 8th okay we can't meet 31st because that means the w't had to be signed yesterday and it hasn't been drafted so it's a Tuesday night April
8th and then we're doing the public info session March 25th 25th 25th it's Tuesday sorry I have dates are all over so we're g to have that publicize on the website and in the paper or
wherever else we normally publicize things we'll talk to Kathy about that so Tuesday March 25th and Tuesday y so 6:30 I imagine will be both I'm not positive about the town meeting that's proba
s all right so now going back to the pamplets why has the project cost increase so our lovely OPM sent some bullet points as to what changed from when we
did our cost analysis without money and had our biders come in and Tim has volunteered to put together a chart for us to show people or or maybe maybe it's a talking point I don't know yet till I see what yeah we'll see what I come up with what we estimated what it actually
came out to be which is well is looking at what's in the estimate and the hole on the other side is the idea which we can always edit it out for it to read but the idea being you have all of the scope that we have ultimately in the
estimate it's going to be absent in certain areas on your original estimate and then filled in on the other column right so for example we did not have electrical in here if
uh I wouldn't go so far to say we have have certain well what we what we we had sprinkler Windows hbac which was off asbest removal PCB removal miscellaneous
that's where we put our electrical we we didn't get a it was L yeah it was L to this contingency under miscellaneous our water system and then we had our fees yeah and it all made sense with what we had until we had a hire two
you no it's our fault and um yeah thanks guys all right so so so the question is um do you want something that directly correlates life the line
what was in versus what was out or do you want to deal with it in large that's something we're not going to we're not going to spend the night time I personally would like to see what looks like lying for ly and then I don't think it's going to be
printed and put to the pamphlet it's there for us to understand so we can talk about it more internal information for the committee bring yeah it's just um I just don't want to for for our purpose fine
to be dwelling on it at the meetings is a waste of everybody's time except that's that's a big problem right with people thinking that we knew this was wrong people think that we lied to them in December I don't know why they would
think that because we are getting nothing out of this building that they're not getting it's you know whatever we're getting you're getting and we're getting no financial interest or nothing so ites doesn't make any sense but that's the perception out there that we could win
to people to get this through and we knew down the line we'd be coming back for more money and a Deb exclusion and I personally have issue with that because that is not how I operate that's how nobody on this committee operates on so but that is the biggest thing that
people are saying right now well they can think that but that's not what took place we know that and we didn't spend all this time we after a week multiple meetings to be wasting our time either the the the the fact is is
that numbers increase for the for the reasons that we've got listed and we weren't going to go any further if the oil tank wasn't going to wasn't going to come out as as uh clean clean as it did right right that kind
blown the whole project right there yep agreed so it's that that perception is wrong it is wrong but somehow we got to get that across so if we have that information internally Hey listen what
we budgeted for sprinkler was pretty much correct even though that was two and a half years ago we're good there but there's other things that happened so going to why the project costs increase so the square footage increased very true so when we went to the town it was
1,700 Square F feet I'm sorry 17,000 sare feet and now it's 22,000 sare feet which is 30% of an increase and the 22,000 square fet is driven by the program that was after reduction
seed by the design team and the OPM and the yes musing best practice oh yeah do the updating standard again updating programming industry standards however however you want to phrase it the idea
is it's not a in the sky number it's a number that was derived from programming and then further refined and reduced to best match what was available in the building okay w handwriting okay number two
building upgrades required to meet current building code requirements for accessibility so because we trigger 30% of the apprais value the entire facility has to be upgraded now uh to meet current codes for accessibility so that includes door
sizes and Hardware things that we didn't really think about door door sizes and Hardware accessible sidewalks which we kind of knew all building entries and building egresses unfortunately I think that when we started this this project we were told that um accessibility
wasn't going to be an option right didn't be issue wasn't issue didn't be issu so so that was a new yeah the only way that would have happened is if you stayed below 30% and
the reality of the matter is because your entries aren't applying right now you would had to stay below 100,000 which would never Happ so what in the building is assess that Val assessed at about a million I think if I remember
correctly so that was a big cost upgrades required to meet current energy codes there's no way that we would have known that as a committee right right so that was a big cost and you can further tell them that
there'll be a new code that goes into effect on July 1st and if they if we don't get this building permitted under the is it right July 1st or is January for January pass
so no I think you're right I think it's Jan I think it was Janu I think last July it was pushed to January but I think now we're in 10th edition on energy I think we are building code is still lagging
that's so you can verify that because I I would like if that's not the case Tim I would like to put in another bullet point that says if you don't AC this your energy code compliance cost will increase with the new updated building
code in June you July 1 2025 whatever won be grandfather in if we start no job has to be permanent okay just let me know yeah um okay number four I know you said to me check so I wrote in here anyways in a way that I thought made
sense emergency General we're installing two distinct and separate generators one for fire suppression which is one on the fire pum mm and one for the building oh I just I said one for fire C but that doesn't make sense like I about to be easier for them to understand we need it FS the
pump itself because we're doing a diesel pump it doesn't have a generator because it essentially is a generator okay so I don't know how you wna or if you want it's not two it's just one
generator and I don't know if we wanna how we want to work because the pump is a generator it's generating its own yeah so then yeah yeah the issue was the electrical is a lot more complicated if we actually
put in a generator for it yeah you could change you could change that bullet point I think to the requirement for the SNS and the separate structure yeah for the fire pump right you guys had a you guys had a
quote from the sprinkler contractor to put sprinkl sprinkle heads and piping inside the building but you did not necessarily have an extra fire infrastructure and raised area for sistern installation out in the
fields okay back to the energy code yep that's changing July 20 double check he's going to double check that what does that what does that mean what's changing the last thing I I want the last thing I would want to he is that
we're going to get this building we we got to get it permitted so that we may today but once we get started we're not even going to meet Coke energy Coke so we need to know that is if ifs right what if it
doesn't mean anything to us come a few whatever that we don't even talk about it we're going to meet the energy energy codes do you know that the energ yeah we knew that we accounted for right that's what we need that's the yeah the timing what what does it mean what what
what's changing in the energy code it's it's um I think some of the some of the new things are um like lighting controls the requirement for building commissioning
um there there has to be a requirement that I don't know if it's triggered by occupancy or whether it's just triggered by nonoccupied times that half of the electrical elets become inoperable under periods of low
energy use so there's there's a there's a couple of different things that trigger making a wide overlaying change to the way the alits are all wired with distributed mins sound like it's going
to be a major we yeah we should a little bit more surgical but I'm going to be digging miss it looks like the latest stretch at least that's what I'm finding I'm going to double check it because I'm just doing a quick this is on M so I
trust it pretty close so we we just want to make a statement that said to meet current building codes which would be the 10th edition yeah now can you shoot me something easy about the sisters and the pump and I'll massage it again thank
you she said massage so trying to be funny right now a [Music] little all right so we'll find how and then market conditions number five so um markets constantly changing
construction prices estimated between 4 to 6% per year year over year since the pandemic labor shortages have reduced the numbers of potential biders leading to less competition and higher and
yeah next one the easiest way of stating why the costs have increased you guys good with that all right so so the B will be the two pictures I don't where's the picture
of right okay and um then we're going to add shark from Steve or I don't know we can do that sh but we'll get a CH financing for the financing so this will be massaged a little bit more and changed a little bit
but it'll be ready for the 25th 25th so for the um informational meeting we're also going to have a video of the building for the informational meeting that's going to be narrated probably by Chief he GNA walk
around Chief okay okay by Chief doesn't no Buton have if anybody if anybody wants to do it but step forward please do I will not
be here next week so I cannot do it well okay be there as well perfect whether I do it or he does it better if he does it all but um worst case all right okay perfect thank you Ellen the
special town meeting date is April 8th okay okay so now was what day 25th March 25th okay good now let's go back so we number two the documentation why don't we go back to number one Tim has made it
talk about value engineering measures to include which uh that's in your stuff yeah oh no no it's not what's the next
thing in in this paperwork is the um option A or option b for the TA so it's the PDF yes it's actually new business um and P is yeah sorry what's a p um you
everybody was sent it okay so 2A um so go ahead Tam you so essentially what that is showing is reworking the town Administration way just to make sure that we
that General corner is where we want to bring in the line for the sprinkler uh the Riser um from an efficiency standpoint so that we aren't tearing up too much of the fabric of the existing building it wants to be through and
directly through an exterior wall um we got the size from the engineer um so essentially what we've done with massaging that floor plan is fit that in kind of reshuffled the rooms a little
bit um seems to fit fairly well um the only question and I don't have it in front of me so I'm going to go over your shoulder sure here you have oh have an extra yeah thank you um all right so the first one is what we
started with without the uh sprinkler riser room and then the second and the third one are basically variations on the theme um which the question is would you want or need the meeting room to be
accessed via the sweet that is the town administration offices or it could be access on the corridor and then it's more of a shared space so I see I first thought I like to first because it was accessed by the but then I just realized
on our plan that's not intended to be public space it wasn't original right they're supposed to be a meeting with him and privacy right in which case then then You' be the r also the Privacy so I mean I think it'd be kind
of funny for the TA to come out of their office into the hallway get yep well and the other option that we had thrown out and between Sean and is you could also and this is a question
of do you want that to be a truly private office and make sure it's somewhat access controlled or you could potentially have doors in from the corridor and from the TA side I I would do both I was thinking the same thing when you mentioned that that way they
can use it too okay and and um if it needs to be used at night you can lock the rest of the the rest of that way yep okay so MO forward with three we'll add that door in um so where's the door going you Lo
so going to put another one okay which probably should never unless no one really ever needs to use this meeting room but the TA or the veterans well and that's the question is if that's the case then why bother putting the extra door in putting the
extra door in the only reason to do it and the only reason we were thinking and considering option two is if that meeting space wants to potentially serve double duty and draw other uses in in terms of being more of
a shared meeting space I think the door I think the door from the hallway makes sense from a Personnel control and also from a public control because the receptionist could let somebody in from the quor SE them in the conference room and say you know until they get in as
opposed to going all down to the office and then get mhm you're saying doing three with an extra door I would do I would do two and make the TA come out down the office all way to get to his
meeting okay I think this is his office here 184 no right 185 so TX here so this he just goes right to the meeting room well and this right he comes out to the hallway to go do yeah that don't pay attention to that
I need to update that with Sean to me it's kind of kind straight she got off to quarter and a quarter mhm so basically increases the sprinkler room area for the Riser if you do it
that way take the door out is that you're trying to say J why extend a Bor redesign why is there a h passage way here I guess that's what you're saying and either the even in the first one you catch it well the issue is more we had
it more connected in the first one where you could potentially enter although the space for reception was very tight so you probably wouldn't want to enter through there but the part of the issue and question is do we want to just have
these spaces the off of The Bard which is something that we did toy with it's just they're larger but then at least it's part of someone's office it's less distinct in the sense of this being a
department um know what I would do I believe any one of these run being B it that way yeah but when the the administrator gets on board talk it through with them I could see how they how they want it to operate yeah that
makes sense they may want to flipflop this and they may not want to be as isolated they may want to be closer to the reception and the I don't know I I like I think I like this option the best the first option yeah but I would
move door and flip-flop the door for the meeting room and this door mov it further down the hallway so the receptionist has access to the meeting room somebody comes in can let them in but there's no sprink that's the issue this is the
original okay so it has to be two or three it doesn't have to be but two or three is but I see what you're saying that would have been nice because it would have been bigger to the wall yeah because we really made this work by rotating meeting room and fit it in here because it doesn't need Windows cuz
you're probably going to just have light and you may turn on or want a control light anyways for any kind of presentation so the whole I understand we have a new ta now but the whole purpose of having the office way down here was for privacy yeah because of the
confidentiality of the conversations that doesn't happen now so for me the question would be does anybody intend in using that meeting with event the TA that's the question we don't need it we have meeting rooms here
right and if adding an extra door from the hallway is going to cost us more money it will then I would say that door and go for C what do you think
or do what Jim said well if you either one it's just one door one door you still have to create that wall here still have to create the wall there so if we say like Jim wait till the TA decides which they want it shouldn't make that much of a
difference on price because it's either a wall here or a wall there and a door there or a door there right yeah we can shift the rooms around at that point with as long as we aren't completely blasting open so speak
as far as the PA's office off will be more confidential than each other true why don't we just get rid of the passage and just make those rooms all the way to the hallway so if we do that
do we want to go back to a similar situation where you have right now and you end the admin office through the admin system CU that was part of the discussion is that role not wanting to be wanting
to have their own space have to walk through another office the no I didn't know that you couldn't have a yeah cuz the stair the stairwell is there I just saw that okay that's the issue at least on that corner the other spaces you definitely could do
that but that one in particular okay so we're gonna say build that sprinkler room but just wait to see how we're going to we're going to open a door yeah so it's going to be a two or three okay or it could be three two Lo yeah
keep in mind too that's forar there's going to be maintenance in there brance is going to be in and out of here right for testing for for whatever reason multiple times could you bump everything up move
the sprinkler room down to past the admin office so it's not bothering everybody every time they go in and out no there's no access to that Ro from the hallway oh now to your point what we could do is
if we want to make sure that stays out of it you move towards option two and you do this bring the sprinkler erer down yeah bring the door out into the corridor and make the door come into the corridor instead from the
hallway say that again so this will be closed off here and the door come out here instead so the person comes in from the hallway ACC I we need to spend a lot of time on straight now it's it's point the whole this can get
big something that want may turn everything around maybe the conference rles here they may want space in [Music] between yeah but if you're G to ask the TA what he wants you can ask the new what she
wants administrator different position so there hold up I don't I think it's just I think it's just alarm on the other side be well that was part of the reason why we want it two reasons why we didn't
want it on this side of the I'm sorry I missed that's okay everybody's the whole committee four five and people [Music] thank you all right so we're going to table that for now yep so we'll run with one
of these that point I think this we across the hallway so the boilers are some so part of that is driven by pip where the
pipe wants to enter the building which is driven by yeah it's coming where it's coming in so I in an Ideal
World it wants to come in so we talked originally about potentially putting it in the unoccupied portion over here then there's two things that are concerned here one is well three one is we have a
fire rating right here that it's not insurmountable but we have to go through it right now one is this space while it's condition is not necessarily as much as the rest of the build so want to
risk war and then the other ke to that is going flors so this area and granted we can try to see if we can get it into the corner maybe somewhere else but coming in on
this exterior wall is where it wants to come from you don't want get concern about I think don't CU I the conversation I miss remember you asked for dry for the dry system if there's
one um I believe it was supposed to be when we do extend it's supposed to be still wet it will be because for future but I thought it was just alarm my my concern was as you know dry sprinkler systems have a pressure yes they keep
the pressure up and from the water air they well they're not quiet and they're not conducive to being put in an area where offices correct confidentiality and whatnot are needed correct not that the compressor is going to hear anything it also turns on yes when the
pressure starts to decrease it throughout the dry system that's when the compressor runs it's not timed it's not it's it's completely random yeah it does it whenever the pressure drops in yeah up okay so just pick one for now we'll deal
with it later one we're planning Sean and I to come out to the building on Friday this week so we can look as well in the basement to see if we can find a path in Jason and make that work so so to move
this then move it essentially to the other side of the admin office that's what I was wondering if to put it at the end in yeah yeah the only reason we weren't looking at that is into um what we can do is we'll just
potentially have to add a little bit more heat in that space just to make sure it's safe because that was the one of the concerns and then also just from the scpo of Simplicity of it may cost a little bit more there just CU you're coming up from the basement through
another floor and through a fire rate not you're going to have to come in that way below frost right so you're coming in the B well there's no basement underneath the TA space there's no basement there you're
still going below bronze you're not coming up through another floor but isn't this a wall right here and then it's upstairs so you're going to move the sprinkler up room upstairs you're going to your sprinkler room is going to be downstairs but the Riser is going to come up and then out through the wall
through the wall all right moving on to now you all have the email of the um potential Alternatives alternates and then cost
savings I was start talking about last week no we had paper final so so today we have to do that we have to prioritize and get that done so is it either the cost savings first or the alternates I don't think
mat I think the idea is the alternates the budget numbers for the alternate should help guide your discussion on prioritizing the alternates right the recommended car savings moving forward are really independent of the alter okay two discussions all right so let's talk
about the alterat first unocc so the 1.2 abatement of the unoccupied side of the building including the replacement of the windows right oh you know what I'll let you yor so so the first one 1 point two
is the abatement of the unoccupied portion of the building removal and replacement of the window um I put the note in here about the tunnels Below based on the discussion last week it sounds like that's part ing it apart too much um but
I just wanted to make it sure that was noted um ultimately this savings is likely going to be less than 1.2 based on us doing granted it's more from the standpoint of your total number is going
to be less than the 1.2 in terms of cost just because um we are going to apply the same reduction in window area here so that'll at least there will be some value associated with that which will help drive that number
down so 1.2 is high 1.2 is high both from the standpoint of if this were accepted as a cost as well as where um the second one is the clear story high windows in the gym um whether
you do those as a cow wall system which is a translucent uh glazing system versus just infilling the wall which is roughly about a value of 60,000 to go up from the wall and buil
to the cow wall okay but we don't have the savings not doing it a if you do the call it's going to be 60,000 if you do solid infill what's the savings so the savings
is if you do solid infill mm you save 60 yeah cuz I already worked the cost of the infill into because the cowall value if I remember correctly was about 90 grand Al together okay and so I took out
the wall and built which 60 so I'm thinking about it from a bidder's perspective so the base bid is to remove the Windows entirely and fill it with the wall exterior wall assembly correct that's Bas bid that's base bid okay and
then if we wanted to eliminate the wall assembly but replace it with Cal wall it's a $6,000 Ahad correct yep all got which is more or less how I was thinking through all um folding
partitions so this may or may not be broken out further um as we had discussed so total in all is 71,000 for the partitions plus an additional 7500 for the structure to hold those
partitions CU they're hung um and you can separate that between the meeting rooms which are part of the office area um at 24 Grand versus the multi-purpose room at approximately
50 Grand if you were to try to peel that um and then the last one noted here is the tile walls in the bathroom which is an approximate value of 108,000
um I was talking with uh my interior designer today and she was saying that FRP in the long run isn't it's going to save you only a marginal amount comparative to KY but what she was
suggesting we do is right now what the estimator carried was all four walls of the bathroom let's only do the wet wall which is going to cut this down to 25% of its value okay which will bring it
down to in the vicinity of 30k that's that's really more a I don't want right and that was kind of the question based on that discussion of do you just want to move it down to the second bundle
yeah well I say yes what do you guys think sorry the purpose of moving it down so essentially instead of having it be an alternate you're literally saying we want it all but we want to see what the cost is fall back position instead
do we want to just say yeah let's just do it yeah just do the wet wall yeah so it low we're save save about 70 grand that's huge yeah yeah so then you're left with the unoccupied build portion of the building abatement
and windows the gym clear story windows and the buing partions so we have to prioritize those now yes yes you guys because we move at 4:30 but it doesn't
seem for Trav well for traveling 4:30 okay 430 so Tuesday the 18th at 4:30 like I've said before if you want to do it virtual then 4 o' is fine but why we've done before depends
virtual depends on what we're talking about so I I I may I may have to do a like be in for a little while and then duck out and then back in end of another meeting at 5 that night but I think it's
going to be well so um what would next week be making sure that you have you got your date with the fire making sure that you have your Vault answer a lot of it is just talk or I think incarnational going to the pamphlet again which which I can send out to
everybody body or you guys can send out to everybody to finalize it to have have it finalized till then get printed because right now we're making changes to it is our number still 16 yes even with
our yes because we are we're we're banking on making sure the numberers below that okay but we want to ask for that so that we are covered so we need a meeting next week is that is that the question I think we need a
meeting because we need to the pamphlet needs to be finalized by the group and then I think we need to be organized and be prepared for the next meeting for the information right oh which is the following week yeah yeah does anybody in particular want to
be the speaker at the informational meeting that informational me you're not gonna do that no I'm be you do a great job Lyn maybe we can okay well being the I think that I think that
it's more than me giving a Spiel because I have everything they need in that pamplet I believe it's going to be more of what are your questions right we not here we we are not here to yeah set it up more like a panel yeah
like we did last time but last time I had a a Spiel well because nobody was aware of anything people should be way more informed now because what they're talking about and everyone knows it's on gcam and people are trying to get all the and we have a lot of supporters who
are putting it out there too say Watch the gcam watch what they're doing see what's going on make yourself informed that's not going up until after the meeting the walkth through the walk through yeah but she's saying in general
people have say watching things on gcam and trying to clarify for other people who don't watch gcam what we've done what we're doing so that way we don't need the big speech and do whatever we're like okay you guys know what's there but there's still some people who will be coming no information always I don't think you should hold back on
anything I think we should give a full overview of the project soon to nuts yeahum they know not think just what the pamphlet is but okay and and that way where well in that case we I would not want to be in a position two weeks from now that they're going well we
haven't heard about this we were at the information all night that none of this was discussed I see this is our last shot to get it out yeah right yeah okay so I I don't think we should cut Corners in what we're presenting okay
all right where is that going to be H I think it's going to be uh the COA the ca again we ran out of room last time what we ran out of room last time mhm I don't know I don't know if we to
anticipate or just we didn't run out of room but you can fit I think 300 people in that room okay we'll do prepare for it got it anybody entertain a motion to adjourn at 710 entertain a motion to
adjourn a date for next week oh yeah you said 4:30 40:00 I mean um well did we finalize if we want that to be virtual or iners that's that's I'm trying yeah um so at that meeting we're
GNA but you'll have it beforehand to look at so you guys can just pretty much say this needs to have period i you need for so you guys be virtual yeah yeah okay okay so we changing the
kind yeah you want to do that that makes it better I think four o' would be fine o' it is four o'cl Tuesday um March 18
at oh um here we'll do it here because um okay makes it easier to do with okay sa conf great so I can call in in the morning make sure that it's available
okay yeah cuz usually the chief looks yeah yeah and well um send reminder you know if it's not available I'll let you guys know no it doesn't matter cuz you're foll in yeah it's just us yeah all
right Mo to motion to all in favor thank you thank you