[Music] we have lots to accomplish today um first on the agenda is I put Mr n well I
put the representative but he's not here yet so let's talk to Mr n and see what information he gathered for us regarding Bond rates and borrowing you're up Mr n thank you I prepared a u handout for every
except I only have eight copies that was the number I was given that was the number you were given I'll share R upstairs really quick so as an update on the most recent information I have for our reoperating
rates for bonds is for January and depending on the bond with the uh credit rating Bond rating of our municipalities for commwell uh the average uh true interest cost of tic is typically between 3 and a half and 4 and a
half% now I don't know what the bond market has done this past February however for budgeting purposes I prepared a a chart here representing interest rates from 5 to 7% uh there's a couple of reasons for
that first of all we're not sure exactly uh currently our bond rating for the town is a a minus which is pretty good however uh I think they were due to be re uh calculated or rated uh probably within the time frame we would be
issuing a bond here here so that number off so I think to be conservative in terms of what the the interest rate might be on a bond like I said I did scenarios ranging from 5 to 7% based upon the information I P from
you folks uh the amount of the bond could be anywhere from $6 and half to 8 million uh so I prepared uh the analysis for 20-year issuance uh again between five and six 5 and 7% so I could calculate the approximate annual Debt
Service uh and that number ranges from 521 th000 up to 750 5,000 I think it's on the amount obviously in the interest rate um I was able to contact Mr Martin this morning to obtain the total Town
valuation currently is at 1 b50 mil 32134 we take that to calculate the tax rate uh the tax per 1,000 would be respectively in the columns 50 cents through 72 cents per thousand um I was
unable to get a median value for the average house in R each as of today uh so I constructed the chart from 150,000 all the way up through ph50 to give a grid range so the uh block diagram in the
bottom shows for example uh 65 million at 5% 20 years uh a house worth 150,000 the annual tax additional burden would be $744 uh contracts that to the uh um highest valuation they show
450,000 for house ping tax burden would be $223 46 uh in my view uh any of those ranges uh are very reasonable in terms of project or to well accomplish here uh likewise going all the way to the end uh
$8 million at 7% the maximum rate of $450,000 value for will be $323 53 and you're saying that would be the highest that would be the highest percentage uh 7% yeah I I think that
realistically what would happen is we would probably end up with a true insurance cost of around 4% is what I really think would happen um because there's no significant issues that I can think of that would reduce our bond rating uh the only thing we'll be subject to is the market rate and right
now municipal bonds are still pretty strong in terms of low interest rate but again the last thing you would want to do is underestimate what the cost might be and then get a whole bunch of people in have it I'm just looking at the um so the 8
million would be if we don't get free cash or money for the municipal building stabilization I think it would be I think it will be higher than that right right that's depending on the depending on the option um the the total
full in value of the program as we are now is somewhere north of 16 well if we've got 6.5 or 6.7 whatever already approved your difference would be closer to 10 million than a mov to eight
right right okay so we had how it was presented last week was uh option A is 15.6 million then you take out the 5.9 million and
then we plan on getting asking for a million from free cash and a million from stabilization which drops it to a total ask of 6.7 million so the only way you go higher than the 6.7 is if we don't get the free cash or the Municipal
stabilization right so I don't even think we're going to be a little higher than 8 million don't get bills but well we can extrapolate this CH on like but my understand based upon the presentation you made to the board of selectman last
week wasn't one of good things um that the amount of additional borrowing you'd have to do would be in the range of six and a half to8 million maybe I misunderstood but that's why yeah because it's the 14.4 plus the 1.2 is what how we reached the
15.6 right right right then we take out the 5.9 and the um 20 years is the normal I yeah if you go 25 years we could actually do 50
years but that would be insane um my recommendation certainly would be to do a 20-year Bond all right now if it came down to really really tight numbers consider a 25 now keep in mind that's the
treasurer's responsibility to determine the the length of Li of the bond um but it's always cheaper borrow for a shorter period of time okay and if we borrow and it gets paid off
sooner well it wouldn't be paid off sooner well yes we gr if we got a whole ton of money yeah we could pay it down certainly and then it would come but the process would be would not be I would go out to the bond market right now let's say the
number was 6 and a half million borrow $65 million do in a bond and have the money sitting around until you expend all those uh funds I would probably we would most likely use up the available cash first uh as the pro project goes on
towards uh probably at least halfway through perhaps 34s of the way through the project and start running out of money uh I would probably issue Bond anticipation notes which is a short-term borrowing basically um to make up that the cash flow requirements to complete
the project and once the is completed then go out to the bot one is typically with Stu so then you don't borrow any extra you borrow what CH I can't borrow extra right right but but if if we borrowed eight and we only cost us seven then we can't pay that back early but we
could the way you're doing it we would also that's not that's uh not the correct way of thinking about it no okay I would borrow money use up funds to pay the bill bills as they come in and then once I ran out of the available funds that we currently have whether it's free cash Flo or you know stabilization fund
or whatever I as we need it so let's say let's say the total project comes in I don't pick a number 10 million bucks all right and we currently have with all the other funding that we have currently that's subject to approval obviously but
let's say we get all the preash and building stabilization funds in all our business and let's say that we have to borrow $6 million okay but the $6 million can't can't borrow more than that only authorized by T meeting to borrow the maximum alone uh but if the
project comes in lower I wouldn't borrow as much right that's what I was TR to say I don't think I worded it the way you just did but that's what I'm saying so if we said we needed to eat and we didn't at the end we we only had seven then you Bond seven this number would be even less than what
people so this is the outside this is the worst case scenario scenario thank you for that okay thank you Mr n that was very helpful okay it's very informative again you know to the the
advantages of uh delaying the issuance of a bar uh it's likely in my view um that interest rates are probably going to drop over the long term uh you know year two years from now so you know do you have an idea when this project is
currently completed um we're pushing for March of 25 6 no 266 March of 26 25 we all just stressed out there for a second
I would expect that the bond market would drop in in one year's time uh the other thing too is we could use the fact of not waiting or waiting until the project is at completion or near completion uh and use short-term financing to do this
uh I probably could negotiate with the bank you know a three or 4% short-term financing uh up until that year so we'd even save more so my point is I just want to make sure that you understand this is the worst case scenario gentleman pointed out and
it's better to be conservative and look great at the end than having to go back to Tel meeting toate additional funds that is not going to happen I don't think great so at any R if if you refine your numbers and you need me to
recalculate this I can also have more current information because the uh reoffering reports will be available shortly in other words indicating what the market been uh last month uh we can further refine this but I would caution you not to say that even though we might
get a 4% Bond I would not budget that way but to five or higher yeah all right maybe even if we could project this out a couple hundred thousand more you know 550 and 650 you think the median house 50 mean the price of house house
yeah these evaluations so so the evaluations would go up and the the uh the 72 cents the amount per thousand would go down because the the amount per thousand changes only by the percent of the MTH
okay the the rate is based upon what the valuation of the house is I understand that but if but if you're you're you're using a number of 150,000 right I these these numbers are what's are what
you're getting at that rate that rate that rate that amount that rate and that ter so so if the median rate is 450 or 400 which it could very well be here right the the the price per per year
would stay the same the percentage would go down no yes yeah if so so if this number ends up being 750 all right so add those two numbers
together is what you get the cost Ann correct so which means that that actually goes down a little bit no this number is based upon this number and that number yeah so that number won't
change the 72 cents the 72 cents will change 50 cents won change because that number is based upon the annual Debt Service borrowed interest in principle obviously together with the interest rate or the um yeah interest rate so
that number doesn't change the only thing that changes down here is if you pick 750 as your example it would be 750 times that um divided by a th000 so in your example here 350 uh well it doesn't come up 7 the
debt rate annually is here no yes that number that doesn't change that doesn't change that doesn't change percent doesn't change this number is based upon these numbers up here okay so if you say that the median
value is let's let's use 700 uh $800,000 to make it simple um I hope my meeting is not 800,000 but who knows uh then simply put it would be the total of 25164 together with 3235 Tre to get to
$800,000 home [Music] B okay so so so Chief what you're saying is build these out a little further so people can look at their taxes yeah and see what their valuation is and they they'll then have a real number to know
that their taxes are going to be increased if we're borrowing 6.5 our bond every month look at all my house I know isth $600,000 I wasn't may break these down monthly okay you do you can say that after the
fact is you know it's less less what 323 is less than 30 bucks a month so I already did it was 27 for the for the um 8 8 million at the 7% it's actually 27 a
month and then for the 5% at $450 is $18 a month well I think then you should do it per day cheap the Starbucks it's just it's visualizing that scary number is a lot of money it is but it's really
when you break it down in this way it's much more manageable in my view it's it's a very feasible reasonable price uh to to have a new building you know I think that renovated building well it's going to be new when it's done right well new to you I think
that NE agrees with that I don't think that the numbers should really um be a detriment to funding this project because if if somebody is in a situation where using the other end of the stick here uh let's say my house my
house is 250 124 bucks a year in a heartbeat that's going to get a community center in a m exactly building I understand so you know just let me know I can extend this chart whenever way you want if you want to do it monthly or
daily or whatever we can do that too I age with your marketing campaign let's say um and again I was not able to get medium value yet but hopefully that not than great that was very helpful thank you so
much thank you is there else I what is there anything else I can no but I think we'll reach out when we're ready to get us you know where I live yes yes thank you very much lot of
information how thank you Mr n thank you thank you yes it will be Mr I know I know it's so hard good Lu thank you very much how are you good to know the treasure have a good night
you too thanks D thank you hello representative wom nice to meet you this is our West Street Building committee um and we invited you to today's meeting to give you an update of what we're doing in our town and um
unfortunately what we thought was going to be 5.9 million two and a half years ago has escalated um due to varying circumstances to an additional 6.9 million and that's with help from
our Municipal stabilization fund and free cash and it's still a large number and we're now hoping to find some help from you perhaps um grants obviously we're looking at but um so we wanted to invite you to our meeting and explain to
you what what this vision is of this municip so what we're doing is we are we have we have an old building in town the West Street School building building which has been vacated for 6 years now and so about 2 and a half years ago maybe 3 years ago some
citizens came to the select board and said this building sitting here it's empty we're heating it we're maintaining it can we revisit using that building and um several years ago a committee was put
together to look at raising the building renovating the building and building new any of those options and years ago it was suggested to um raise it and build two new smaller buildings to push municipal offices into one and a COA
into the other and back then it was approximately 10 million to do that in 2018 original so U the select board um charged a new
committee to look at that again so we could start start getting our municipal offices into one building CU right now we're split into two buildings and this is the current COA that you're sitting in and so our committee um did some due diligence had uh various subc
subcontractors come in and give us some quotes as to what it would cost to renovate the building versus raise the building in the in the long run um it turned out that uh we thought we could renovate the whole building for 5.9 million
and that was s of adding contingency numbers in there for things that we didn't get quotes for like hbac or um so the select board allowed us to bring a town meeting town meeting agreed um to the 5.9 million and then from that point
on we've hired an OPM and an architect to do the schematics and the due diligence at that point and here we are at the end of that and um a little a little shocked or surprised or maybe not because it's been 2 years it takes a
long time to do all these in-depth studies that it's now um in total for half the building like we were going to do the whole building but now we're down to half the building um 11.5 million to just do half the
building and and you said that you guys are using stabilization stabilization account and well we have so so so when we brought these new numbers to the select board last week and said okay so here's what happened after we did our um schematic design after we did our
buildings condition reports um we've come up with three options 11.5 which is doing everything that we want to do 9.9 which is a value engineering type take some things out um use um lower
quality items but still up to par and then um taking away the COA taking away the gym taking away the cafeteria bringing it down to 8.1 and then we'd go to the town and ask them we know we have a a million in the
stabilization fund so will you allow us to take out a million to drop this number and then we know we have 2 million and well we don't know that yet hasn't been certified cash yeah but we would ask for a million in free cash to lower these numbers so we the lowest we
can get these numbers without going up to bid yet um um because that's starting in the next eight weeks few months y um beginning of May essentially and then there's another six week process for the bids to come in
um we can lower these prices by approximately 6 million uh um with with the free cash and the stabilization fund and hopefully the bids will come in lower than what you canu yeah knock on wood they could
come in higher too sure is happening right so that's where we are um anybody want to jump in before anyone jump in anyone talk to then before uh I get elected and the other
question you guys talk to mindi I will talk to her so so we did page yes so originally uh we walked to the building with um Mindy wasn't there who uh Dan Dan Cary and Jake Ola Jak yes yeah and
um but that was the very beginning of the project we told them our vision and they were all for it and said when you need the money give us a call sure here we are you came I know right um uh Mindy couldn't come tonight she said I just want to
sure that she said that yeah that you the two of you would coordinate um I don't know about Senator oh yeah oh well well we we sent him an oh you will talk to him oh yeah so um like we know there's other towns in the area well
there I I know specifically one town who um was able to procure not only a rural development Grant which we are going to apply for but also some federal funding who was it um comington comington it is comington but it's not
it's not rich Neil it's regardless so they got some big money from over yes so they got big money federally um and their project isn't
even started okay they're not even at their schematics yet they're not at anything they're literally just starting to hire an OPM and we're Beyond and we've done all this work and we are so gung-ho to get it done and now you know now it's up the
town to decide and and anything we can do to lower this cost for the town will'll get it to pass um more heartily and the other piece of it is too we're not just doing this for a luxury course we've got departments
spread out in lease space that the lease is running up on um we've got this space that is we don't have adequate space to to house our offices so it's it's not a it's not a luxury it's a necessity right that doesn't go through
when we have a special town meeting and a couple and what the about the new building I mean so the fix and everything what you what is the vision there who's going to be there so all the municipal offices will be there
safy all the town hall function in functions the Town Administrator yep Town Administrator uh town clerk um building department planning Conservation Commission for like a town hall kind of basically it's going to be
the town including the COA yes yes okay yes because currently we're spread out and and eventually we hope to open up the other half of the building and make it more of a community center we want to have our town meetings in that building we want to
have a teen center in that building and even possible spaces for business incubators to rent out so lacking is where we hold our elections we're holding in our schools right now
this would give us the opportunity to do our elections there through the the early election and all the others our schools are locked down 180 well 175 days a year because when we
have Town elections or you know if the schools aren't aware of the timing they have school and puts a burden on at least the Department trying to make sure that we get safe and you know and thinking as a um for shelters
for like warm days and cooling days um also as you saying used for that too yeah that's the and a community kitchen for like somebody needs a Serve Safe area to do a project for their organization this would be a safe location for them to do it so it's a
huge Community thing not just I'm asking what is the about the the whole being who's going to be there and what is going to be the purpose for the community as a whole yeah so in the beginning um it'll be M all the municipal offices moving in and the COA
and then um the community kitchen that we're hoping for would be part of the rural development Grant and question what's going to happen with this building let's sell it so we go back on the tax Ru Y and then the other building that we use we're renting and we're going to
lose that rental 30th in June yeah good well again if we can use that those funds and Steve says we do a shortterm loan maybe we know this whatever we get for this again knocks that Bond number down right you know everything every little bit helps to lower that monthly
payment for the taxpayers we all get it but it's hard you have to go you have to go to town meeting with a number and we don't have a hard we have a high number which but you're right when we sell this building it'll be deducted and so
may you don't have to convince me to do a some is going through this similar process not to bring all the Departments but then new COA it's really bad and and read all the the building the sign are using um where's that Eon oh
representing s um I would say that I me right that this is for me and and I can send you whatever information you need um you send me everything you have that will can be helpful so that way I
can sit down with Jake and Mindy all three together and try to get funds for for this that would be wonderful do you feel there are funds out there that are available to it has to be grants um but U with the effort of of mindi and and
Senator um Oliva we we can be creative we can say down with with leadership uh sell this project um it is a good project for the community and to see if we can get some money from from the budget or ear marks
or something that we can put in part of the budget um again I'm not promising anything it's going to be start a conversation with with Jake and and me and all three will would be working hard to to get some money we can certainly
send you everything that you uh more information is it would it be helpful if someone from the KY comes to sit with the three of you together that will be if we can schedule meeting we all three together be in the same page I me we we we hope for that tonight
but it's obviously you guys are very busy so it's hard to get all three of you together especially what today Wednesday Tuesday yes so it's it's tough Like Mondays and Fridays I told Mondays and Friday is the easiest for us oh huh good
to know every Monday so I'm sorry noad so what would our time frame be they have some sort of a confidence of funding before we go to town meeting so that the town people would know I mean the I think the first
thing that we TR do is sit down with Jake and and Mii all three together and they can start that if you want okay I I can create a group and figure it out when it's going to be the best time for all three to sit down together that'd be great um it's a zoom meeting option just
in case is what oh absolutely okay it would be gramby gry Z right when it be we can create that too yeah they canate okay but I'm just asking everybody feel okay oh yeah in case the
senator meeting going be way but I think that's the best thing that we can do or we can start with that with that meeting first that'd be great yeah okay Friday should be I know this Friday but I as soon I get out here I will text both and
to to SK with something as soon as possible sure and and I'll get you some information um other than the letter that we wrote sure uh tomorrow I'll send it to your office your email do you have it yeah we have your email someone had it oh yeah I'll take it again though just to
confirm totally get your cell phone out and open the camera and scan the yeah touch the screen that way don't go I'm too far away sorry at the other end of the table okay so we just have that's our
Treasurer was here for that was it Treasurer yes we wanted to find out what the bond rates were what the how long we would borrow for and what it would actually cost people because they hear a big number and they get nervous been hearing a lot
of Nay saying and do a down boing you can have to do two over two and a half override yes so we have to ask the town first and then go to uh dead exclusion vote so it's two hurdles so hopefully we pass the first
one at time meeting and then the second one okay now send me that as soon as possible uh you see tomorrow it'll be great I'm going to be in Boston tomorrow I'm going to contact Jake and am to schle meeting as soon as possible exp that meeting can happen this week
perfect try again I'm going try to Monday or Friday they free Tuesday I do Tuesday put toally always easier for us M Friday right most of the time from Tuesday and Thursday we have to be in
Boston to 20 you have to actually work I have to what time is it I'm here I will do that uh I and I'll send you stuff tomorrow and who want to be in that meeting everybody sub commmittee I you
need everybody do you uh we we'll probably do the sub subcommittee sure sure sounds good we'll do that too great perfect thank you so much see you you have a good evening all right 20 things
down that's I think that's very promising yeah okay I yes because youve heard it before I've heard it before yeah I let's hope this we very we very seldom
get grant money we have to be H which is true at this point we have to stay off right sure no I agree I agree I agree the timeline is tough yeah before we have to go tell that's the
yeah in terms of question I sent you an email and I sent you the text um I don't have your p number it's speculated it hasn't been confirmed well hasn't been published I guess that March 31st is the town
meeting okay it's either March 31st or April 7th these it could have been the 31st it could have been the 7th it could have been April 14th if we want to piggyback on Cathy's um voting March 19th the the annual
meeting May 19th I'm sorry May 19th the annual um town meeting of officers the voting for officers so in order to get on that election so we don't have to spend money for our own election it has to
be the 7th the 31st or the 14th and the 14th's really rough for Kathy that gives her one extra day to get everything done that she needs to do with um so I think they that then first so we
have March so 20 yes days although it has the warrant hasn't been signed I haven't seen any warrant articles but that is the email that I saw that went around that um it's the
31st currently all right um so I have a next on the agenda that we need to co um create a subcommittee for the pre-qualification of biders um we already have our subcommittee for
um that we did for for for the RF cues for the OPM and The Architects so I would um suggest that we keep that subcommittee in place to do the pre-qualification of biders agree any any no okay we also need a our would
like to create a subcommittee for town meeting information I need someone to volunteer to put together a flyer like we did last time um a pamphlet I'll work on that with someone yeah with
it with information with um to do a nice flyer so yeah people walk in they can get handed that and have facts instead of f fic yeah no I agree with that well that's why I'd like to see this expand tax are so yes so I like a subcommittee put
together to work on that because we have 20 days okay so who who volunteers for that subcommittee and of course I'll look over everything but I I um I'll help you so we have Steve Dale I was hoping Jen would be
here um Micheline you want to do it you sure and of course you do fire so it's of course you can you can this this very good ideas okay thank
you um so when do you want like a first yeah rough copy or fire as soon as you guys can get together and get it done okay what I mean I can't imagine you need more than one draft okay we all look at it as a committee and a lot of
it's already done actually put it together correct and have the have It informative yes Monday the 10th what time whatever I'm free see Mondays are bad home
okay working we'll discuss it you pick yeah I pick that day afterwards Tim are you able to get us a rendering for town meeting of what the a big so you sent me that PDF and that and unfortunately she never used it of the
[Music] plan anyways are you able to get a big one that we can put up the plan is that what you're yes well the plan after we talked today about what we're taking out and putting in a final rendition of what it's going to
look like so what do you I I guess the question is if we're talking a rendering what does the rendering want to be if we do like an actual view because unfortunately given the nature of the project there's not really like a money
shot what what what what about what you what you sent me what well we can certainly do the plan isn't that what it what what else would it be what's what's a money shot so like the pretty picture the one that the view the view of the building
so to speak do you do you need or want something like that we want something that's going to sell the project right well and then that's where I I think honestly the reality of the matter is in terms of the way the building is and the nature of the project we're
doing to your point doing a update of that plan maybe we need to simplify it a little bit so that it is more legible um because that was just cleaning up the copy I had that's really a 24x 36 print as opposed to something
that could be presentable both on a poster and maybe on a flyer um and some sort of diagrammatic ways of doing that is that more what you looking for because a plan and understanding the plan I think is
probably what you're looking for right I think from a marketing standpoint um what we've been looking at but cleaned up yeah here's where the um town clerk goes here's the TA goes here's um conference room yep uh yeah
boil boil it down to more digestible parts okay cuz you guys know the minutia right other people won't but they don't really need to know the minutia they just need to know where everything's going and what the and what what we're accommodating yeah yeah it's more by
department and then shared space right right and then a rendering and then a a rendering of the front of the building showing more modern doors that are going to be installed more modern looking Windows yeah what the windows were going to look like with the spaces and everything that we we discussed so they
have an night area nail your quiet um in agree okay front door front tree well and that's kind of what I was thinking that's really the only thing we can do is yeah take the building modify
the doors modify the windows clean it in terms of the look because that's really what we're doing right maybe um an interior rending rendering of the COA um multi-purpose room not
necessarily gym but the the other large space the cafeteria cafeteria because it is the seniors that are going to be looking at this a lot so like yeah yeah they want to know what they're going to get so
okay okay thank you um next on the agenda is discuss value engineering measures to include design with alternates and prioritization I've got a
list so one of them I have a topic to discuss just before we get into the potential option um So based on the numbers you sent me uh Dale and Natalie regards parking
here working with the civil engineer it looks like generally speaking we're subar in the realm of 45 to 50 average on the high end for use
for parking for COA use if we add on to that the employees and 5 to 10 visitors which maybe on the low end maybe on the high end or the town hall use were somewhere more in the vicinity of plus or minus
70 uh Vehicles potentially needing to be used or needing to park on a average day does that number generally make sense to everybody because if we do
that then we can essentially have the remainder of the parking which would be your really outside event so to speak in terms of major events like potentially town meeting or voting where you might have a lot more than that um it's
essentially overflow parking at that um and they're not consistent so if that number though around 70 to 80 makes sense then or if it is a slightly different number we can we add a little
bit more Paving on the west side of the school so where the current the new entry is going cuz to prioritize that for accessibility for Access for senior center use as well as for daytoday Town
Hall then it starts to make sense and we can potentially look at three options essentially related to the parking lot that you currently have on the east side one of which is to literally leave it as it is and do nothing wait we're talking
about the circle what's the which one's so the the back side back side oh and and the East Spot like where the pickup was back the pickup yeah the pickup in the dir okay yep so that whole side would stay as is could stay as is is one
option so you do nothing just leave it as it is another would be to do minimum Improvement I.E you do some crack ceiling and maybe a top coat and then the last would be to do more or less what we currently have in
there which is a resurface um we could also ask at some point Town Administrator if we could have a highway department doing yeah that's what ibly of Fortune Dave is one of the best in the state and he is all right I know they saved the they got a quote for the
cemetery and I know Dave did it for much less than is he retiring soon no he years he's got three years all right we can get this done then um if you keep it as is is it safe yeah
like the cracks aren't going to trip anybody up not that I'm aware of oh like no like out here you're right you're right just and we can obviously and it really wouldn't be used but for overflow exactly that's the intent is it would be for overflow for budgeting purposes do we do
the mid-grade and then do some crack seal and to the minimum improv minimum I would improve it and then at some later date do discussing okay with the line you know which that's still going to be it's a
very large amount of square footage so that's still going to be a decent savings to do um so that was kind of the first one it was a bit more involved because we needed to confirm numbers seemed okay
with everyone um on an approach um some cost savings that I would recommend just from the standpoint of them just making sense um to move forward based on our Co previous conversations um one is just move the
gym from a gym floor to a BCT y y we which we had talked about before y um reduce the total window area which we'll look at uh right now we're looking at an option 30% reduction um because as you
know in the classrooms in particular essentially it's about 100% of the wall is class right now um remove the Landscaping because you're going to do that yourselves Pathfinders talked about helping us out that yep um
and that was it in terms of things I just figured you should we should do and pursue in terms of alternat so this I'll give you a list first and then we can talk about one which one you
think we should include and then two try to figure out at least a preliminary prioritization um because a public bid hopefully you all know this but if not I will lay it out you have to accept them
in order um you cannot choose 135 you have to do one then two then three in order that you have them laid out so that's why it's critical to think about alternates when we get to the
prioritization phase one in terms of what are the things where if you have the money absolutely want to do it and two from the standpoint of if you think the number may be close where it might absorb it um then maybe you put the
smaller items first so there are a couple of different ways to approach it and different angles to approach it from so but it's it needs to be somewhat strategic so when the bidding goes out you put out a document that says a
alternate A1 alternate A2 yep and then all those bids come in and and you're besides we didn't like the we didn't like the bid so we're going to go to bid alternate one so essentially the we it will work and I'll give you an example from my list of possible alternates this
is maybe the easiest one to kind of peel out as a base cuz the way it would go out is you are posing a base bid and then alternate so typically you're going to do it one of two ways one is to do an additive so an add alt which would be to
say base bid is don't do this alternate is add this in so one of the examples I have in here is the unoccupied portion of the building to Abate that part of the building and to replace the
windows base bid potentially can be don't do anything you just leave it all as is the add alt so that would be the value to add that to the project is to Abate and to do the windows as well so
that's one alternate that I think just makes sense um the second would be the clear story windows in the gym which could potentially be something we move into the category of
let's just do it uh do we replace those windows with a cowall system which is a translucent window system because you don't want if that's to be used as a gem you don't want clear glazing there for glare so the base bid if we do all of
these as adults which essentially means that if you accept them you add the cost in so it means your base bid number is going to be the lowest number that you can possibly get then your base bit potentially would be in this case what I
would recommend is we just pull the windows that are there because we need to for abatement and infill the wall with wall and then your alternate would be to put in the window system which the cowall on its own uh in
terms of the the differential between the cow wall and just wall it's about 60 Grand because there's a lot of square footage up in those windows and cowall is the um that's the glass that's so it's it's a translucent
system the N glaring yeah yeah it's uh so it's the it's it's the glass that's yeah okay yeah it's what you want it's like frosted yeah yeah white yeah you could it would look very similar to what's up there now except what's up
there now looks like someone kind of cobbled it together themselves out of multiple layers of material possibility I don't know how exactly cuz it it's not a window it's basically they took corrugated translucent looks like fiberglass and
just put it over the opening and then there's acrylic on the inside I doubt you get any thermal value whatsoever from it right now but it sounded good 50 years ago yeah it it it it functions from a glare standpoint might be the only function
gives you all right so those are so so that's two so far that's two so the first one's the abat first one the abatement which I know the select board said how soon do we have to make these decisions I almost feel like I need to read these and then I can send you this list and we can talk about it I would
say talk about it afterwards not right no and we can talk about it in more detail and I honestly think from a prioritization Point that's going to be likely more of a conversation that's going to develop as time goes on this was extremely decisive no and I don't
think we need to NE decide these things today right we likely do need to have a decision in a couple weeks at the latest but not today so you're going to provide us S A yeah
I'll cuz some some of them we may we may want to group right you may want to group them together you may also like I said what does that mean as a singular like that cowl thing she was talking about and uh and the abatement of the
unoccupied space no no the abatement of the unoccupied space I think he's saying that should be all I think that wants to be on its own say the windows in the gym oh and the VCT yeah something like that right may want to be grouped together okay and go ahead what is the existing
flooring gym it's no know it's it very likely is asbest tile correctly they're 9 by9 I know the cafeteria definitely is so
I so it's got to come out regardless um folding partitions in your multi-purpose room and meeting room and that's a question of you can kind of approach that one of two
ways my recommendation to you would be that if you were to make this an alternate I think you still want the structural support reinforcement to be part of the base project so that you have it so you can
do it in the future the partitions on their own though and it's a question of do we put both of them in the alternate or we could have have them be two separate alternates potentially say that
again so you have folding partitions part of that is we've got structural reinforcement because they hang so we've got to reinforce above my recommendation to you would be if you ever think that you're going to put them in in the
future that it makes sense we can this is kind of the two ways you can approach it you can either put in the cost and have the cost carried to do base bid the structural reinforcement or you can just have the structural reinforcement and the folding
partition be part part of the alternate that way you're either in or you're out and and and um that's just for the meeting rooms or is that also for the common areas it's for the meeting rooms and it's for the cafeteria and that all together if we
include the structure is almost $80,000 so it's a about the structure just the structure is 80 no the structure and the partition is together okay and um the structure itself is only about 8,000 that's all
what about breaking it out though between partitions in the cafeteria and partitions in the that's why I'm saying potentially you could if you want them to be alternates or one of them maybe is an alternate and the other one isn't I see that's something we can talk about
or one of them is one alter alate and one of them is another alternate and you prioritize them so that if you have money this one's prioritized higher than the other so this is where to Kevin's point this likely makes
sense as let's lay it all out there and see what makes the most sense and how we want to parse it out okay um tile in the bathrooms and how we approach the wall finish there
that was a huge chunk of money granted I talked with our interior designer she said the numbers in there aren't completely insane but they are High um that could also be something where we just adopt a different approach
and put that in our base anyways so that's something T um but if we pull that out on its own from the estimate that was about 100,000 on its own which I agree is a huge amount just for tile
um one of the items that I got from the abatement consultant was that there is um ASB bestus piping in the tunnel areas there are areas which we are not
actually doing work I.E more so on the unoccupied 1941 portion of the building where it would be just as they put it sealed and isolated and we don't obate it which there would be a savings
associated with doing that and that's different than yes it's a it's a whole other animal we taking all that pip out though on the side we're renovating yes but there's areas on the other side of
the building that we're not into so it's another way to peel it back I don't know if we want to get into that cuz what information they gave me it sounds like it's a hard to
quantify number so you're saying that if we decide to aate and do the windows in the unoccupied portion this obesus piping is different it's an addition to a baiting I don't think so cuz we carry
this when I reviewed that total number the 1.2 so this would have to be coordinated with the other one to peel it out and have a separate piece so it's already included that tunnel with the piping in it yes if we
AIT a whole building yeah for 1.2 million which is what the select board said they wanted to go I ICL but that I I am a you do it get it over with
because you don't know what's going to come down the road at you I you just never know I agree but tend to agree but but 1.2 million if a number of 1.2 million is going to if you can get it past that town
meeting at um take taking out that 1.2 million which drops the number down to five million that you're asking for that that's a huge amount yeah I agree but you're right are we ever going to then Abate that part of the building
toally down the road exactly which why we're in the position we're in now I know that yeah and then you're talking about sealing It Off from potential employees right are we talking about you know how he says this is an alternate so
we we made once we get all the alternates before us and we have ideas of what they're going to cost that then we'll then we'll prioritize them yeah that we would probably agree that that would probably be one of the the first things we want to prioritize getting it done versus
putting in right right in time yeah no and I would agree with you because I've seen it and I know Neil you've likely seen it as much as I have anytime you Kick the Can
particularly on something like that it doesn't get done yes it doesn't get done it doesn't get done or it gets done peace meal well exactly let's let's take another piece of the building and do something else with it we got we got to spend another million
so as much building or a quarter of the what's left versus right so as much as they've given this as an option to help partition that off and split that 1.2 up into smaller chunks I don't think it makes sense
because to your point and as we've discussed before doing it as part of this project doing it now is probably the cheapest you're ever going to be able to do it as opposed to its own individual independent project it's just if our
numbers come in less hopefully a lot less we got some money to to uh to put towards it then that may be a priority then I would agree that's probably a higher priority yeah yeah and you said we could reduce POS probably reduce that 1.2 million by less Windows as well well
and the other approach we can take is if you want with that piece that alternate we can develop that further to say we want to when you do this alternate we want you to replace the
windows in this way IE that same 30% reduction which we could get this lower by doing that we're just try to clear this is we're talking about the the addition second half right y the one we're talking about and you're talking about
this would be um to say I agree with like doing the whole thing like you guys said but he's he's suggesting that the option would be on that section of subtracting subtracting okay that's what you're talking about that section right it definitely has to be the section we're
occupying that's not in question we're ating and we're doing windows on our portion all the renovated fully renovated let's call it of the building there's no way we can approach that as an alternate you don't have a project if
you don't do it okay you have any other alternates or that's what I've got and I I'll send this through to you Len and then you can distribute I've got rough values associated with it which are just the trade costs pulled from the estimate and
then that gives you an order mag dude so if we go to town meeting and you're doing your bid documents your regardless of what's happening in the next four weeks you are doing your work and you are doing your work we so you won't have the bid documents
out on March by March 31st they're going to go out March 31st is roughly when they're going to the estimator for the next round okay so for I I thought you um I thought you told June something that the bids are going to actually go out so
yeah no bids yes so essentially time frame wise to lay all the steps out there we're going to have going to the estimator again end of March we'll get numbers back from them likely mid
April documents are done end of April go out to bid essentially beginning of may we have our numbers and bid numbers essenti two weeks into June roughly six weeks
yeah so back that schedule up again what was the F the first task was to First task I have is we're we're developing the documents further into construction documents those are going to the cost estimator
why are we doing that so that's part of normal process that we currently have built into the project to refine the numbers and it's usually what happens is unfortunately
and granted we a lot of the time it goes up because of more detail but hopefully we're able to keep it within where we currently have it and M and it's meant as a double check of all the assumptions we're making that from a numerical
standpoint the same person who did the first round of ES meting will be doing this one they'll have all the notes and all of the things we've discussed so far and it's a way to just as a check of where we headed so March 31st comes
and it passes that town meeting and then May 19th we have the dead exclusion vote you are in the um sending your bids out at the same time we're going to have our dead exclusion vote yeah dead exclusion vote says doesn't pass MH we still get
those bid numbers at that point would we cancel it oh so we never actually get numbers to see how close or how lower or how much higher would have gone they're going to know vs are going to know yeah they'll
likely run and okay so what if you're doing your project and on March 31st doesn't pass town meeting we don't go out to bed that's why why we why are we wasting time with estimating why don't we get this out in the street quicker it's not gonna it's
not it's not gonna save anytime they're going to put their fence down yeah we're still working while it's with the estimator pardon we're still working while it's with the estimator we're not pausing we're just P You're just yeah we're getting them as far as we can get
by the end of May and then we're still working while it's with them when we talked when we talked last week we we were we were under the impression that we were going to have updated numbers to go to town meetings and now
it sounds like we not we won't unless town meeting is in uh we did this the June town meeting which would be the second Tuesday second Monday in June I would wait then unfortunately well no we uh um I don't think that's the way it's
going I don't think obviously I think it's going March 31st but we're not going to have that's that was part of the conversation with the select board we're not going to have exact numbers bids aren't going out for another 12 weeks because that's how the project goes that's not our project that's how every project goes it takes time it
takes six weeks for the bids to come back so on and so forth well and that was part of Chris stood up at the town meeting and said I think that we need to come in high and deduct right as opposed to I think one
of the select board saying go low and add right yeah so my my experience with that having run an estimating division for a general contractor is that when you do deductive
alternance you are likely to get less back than if require the contractor to add in
the right so in other words if I was if I was biding the job right I'm going to look at it and say okay I've got 16 months of overhead in the job or 10 months or nine months or whatever the
whatever the duration is if I take out a little bit of work still going to be there nine months so I'm not going to put any overhead more profit on the deduction I'm just going to give you the deduct of what the actual cost is and that's probably being generous because
I'm also going to look at it and go yeah you're going to give 75 cents on the dollar and think we're giving them a better deal than our competition right alternatively if you look at an additive alternate they're like okay what I had
in there I'm going to add to it maybe just the difference in cost maybe I'm going to add the whole cost but not provide a credit it but it's very unlikely that I'm going to add overhead and profit to
an additive alternate I've been in the unfortunate situation and followed the direction of others when doing so to put overhead and profit on an alter and lost and joy because of
an and I I swore I would never make a mistake again so just different perspectives different you know different thought processes and I don't think we have to make that decision right away that in in deference to Tim we need to give him
clear Direction on whether they may be additive or deductive because he has to structure his documents supportingly but I don't think that's a decision we have to make now no there's at least a couple weeks before we get to a point I need have at least an indication of which
ones you want to pursue and then the ad deduct question is maybe a few more weeks beyond that where we kind of have to lock it in they still have to be accepted the same way though yes yes yes that's State one all
right thank you ktim so um any other business I have been approached by Dennis f with a suggestion that our committee should be doing some sort of public
hearing or public um information session not a public hearing but a public information informational session before town meeting to quell some of the rumors and speculation that's going on in town
um I think that's a great idea I think I don't think it can hurt I don't think it can hurt either but have the opportunity to watch these or come to these meetings as well but to hold it hold one specifically I I don't see where it could Hur we did that in the beginning
we did that yeah we did do it we did that in the beginning to explain what we are doing I I I don't know I don't know if there's any qualifications if it's not a it's not a public hearing it'd be an informational session so I don't think there's any time frames that we notice has to be out
there for seven days I I don't know I can talk to Kathy tomorrow um it's just it's just finding a date to do it place it won't
be you never know who's going to show up either a bunch of people going to show up probably at least have to be here like last time it was I didn't realize I'm going be show up last time it was full it
was well I guess until I know for sure the town meeting is going to be 31st um Dale have you heard anything on that I have not so I'll come in tomorrow Ira going to be in tomorrow I believe so so I'll find out about that when's
the nextboard meeting Monday I think they're doing the 10th and 17th yep I believe you're right I think that's what I heard y definitely the 10th but I thought I thought back to that so um technically do as long as you're not having they have to sign they have to sign a warrant the 10th the 17 um have
to sign it next week to have a meeting on the 31st so what saying informational wise maybe we do Monday the 24th if they're not having a selectboard meeting that day oh I see in between the you know like a week before people come check out what we have okay
yeah doesn't have to be it doesn't have to be Monday either yeah but that week but yeah yeah preferably does a lot of meetings what's that there's a lot of meetings on Monday mhm Tuesday or Wednesday whatever we
just have to so the week of week of March 24th okay I'll talk to um what do we want here right is add another one where you want the OPM and the designer here at that informational session I
think it would make sense it's possible yeah just that' be an ideal scenario also would be a night meeting yeah so is there a particular night that you guys are available of that week fully knowing that you might
be coming back on Monday wa if Monday the 31st for town meeting and the end of the month the meting is typically much more forgiving than the beginning usually the first two weeks of the month I W with King means
to get invoices approved El if it's the third or fourth week in a month it's us and that's the fourth week 24th 28th is the fourth week so you're pretty flexible any day yeah pretty much the only day that I typically shoose our
Mondays okay so as long as we avoid that well and I would probably say Tuesday Wednesday Thursday not a Friday obviously yeah and probably a Tuesday or Wednesday gu I can tell you that I set every Tuesday afternoon aside for the rest of them at the bunch just
because I think we're oh yes Tuesday we could do it on a Tuesday like I already got blocked off yeah if not I can well we probably meet as a committee on Tuesday and then have the meeting session
yeah that' be a long one the 25th so we're looking at the 25th 25 wanted Steve to be here and yeah that would be a good idea day in a drill site and it comes up no it's Tuesday 24th on Monday
yeah yes um be good idea and also I I I need to know um and I to talk to Ira about this we need to get the fans Committee involved some point that just popped in my head as well thinking the same thing for the finance that who
know didn't invite on until the meeting should we have a meeting with them prior to mhm at some point we need to invite him to a meeting and let him know what we're doing [Music] um well I think they're aware of what we're
doing I mean we if they show up at this meeting that we're having formally invite them somebody if they don't I'll show at least somebody can take the message back
okay want to meet with them prior to the big meeting well I'll talk to them I'll I'll call the um chair and see how he wants the hand it yeah so we have a better understanding of their stance M because they have to agree or exactly okay but it would be
good too if we could have that brochure kind of ready maybe for the 20 that was the same thing that's one yeah that way it's up there that be good um can we approve the two 24 minutes you have in front of you make a
motion to approve these minutes I all in favor all right and the last bit of business is the um any update on the rural development Grant One Stop application anything what's going on with that nothing nothing um I started
filling out the paperwork so I can show it to Crystal so she sees what it looks like because she has to sign it as or a select board person has to sign it yes okay and then I went out on calls okay okay but you're working on it yes okay I mean doesn't have to be in until
mid is it March March which we're in March end of the month it's at the end of the month okay okay well let me know if you need help on that I'll help you and then um update on the COA
assessment did you talk to Mitch yep and he said he would come out do it and that's CBR royalty no what I think of some it's a separate it's a separate okay so Mitch what's his last
name okay um and I did have a brief conversation with theum ta let him asked if it was okay and he was had no problem with it so so at some point he'll come out prob yeah he wants wants me here so
Thursday or Friday oh great which which would be great if we could have a number before the informational session right I think I can read my writing I was one internet we figure it out by the time I get so what he'll provide us with
is a market assessment a a bank right bra it right okay
perfect anything else no motion adjer second all in favor thank you guys you oh wait we didn't do our when are we meeting next oh that's well I know the subcommitte is meeting tomorrow um y great um obviously we should probably
meet at least Tuesday I know the 11th yeah I will be here March 11th we'll meet here or there uh um are we inviting anybody to the meeting you mean like like out stunned I
I'm thinking um an GOI for the Royal Grant can ask if she wants to come or she sends a rep I mean I don't know I guess depends
on how much we have to get done okay and and how much of the alts why don't you see what develop may she can zoom in okay if you want for the March 11th meeting or maybe maybe we invite her after the Grant's been submitted and say hey we get it I I
don't know I don't know I don't know if there's any question you may want her involved ahead of time we're submitting is just we're not submitting a grant we're just submitting interest well still I mean there's nothing to write on honestly you click
here click there click there I need a name and a signature and then a story of why we're applying like okay for the building and what we're doing for the building and and we've talk to her about that already yeah and we've already got a we've already got something that you
could submit 500 Words yes so it said 500 500 Words yeah or less but yeah that's basically what it is that's why I just need permission before I do everything that's why I'm [Music]
waiting down the street for me come on over we'll go walk over okay we can knock on our door we um the safety complex is booked so we'll have it here okay if you want 4:30 you could have it at safety complex but oh well what time do we normally have these at 4:30 or 4
4:30 if in person for me or 4:00 if you do it virtually 4:30 430 so it's more a question of do you want to see me in person 4:30 for sure safety complex on the AL safety complex are here I thought you said here
no it can be here he said at 4 if we do it at 4:30 we can we can have it at safety H but Bo what's coming out of my mouth I don't know I wa I'm sorry on the 11th yes yes Tuesday March 11th again you're on oh
okay and um and and you'll have you'll have more solidified numbers for those adults or D duct I will I will have this to you I'll probably email it to you tomorrow so then we can disc we can discuss it at
the next meeting yes and then we can discuss whatever pamphlet you guys put together yep yes and by the 11 yep all righty then then that's why I ask going on the 10th anything else we need to
discuss tomorrow night's meting is still virtual right tomorrow is virtual virtual and that is the um Engine with Engineers just to review Building Systems okay sounds fascinating I'm actually excited about that part
all right so now we actually our journ thank you very much great and I do think one more item um doesn't have to be anytime soon um it may want to fall two or three weeks out um I whether
I'm bringing finishes but I think I may want to try to bring our interior designer with me so we can talk finishes okay at some point I mean that could be a subcommittee but I mean our committee is small the whole committee yeah whether that's a subcommittee or that's a full committee should be quick it
should be fairly quick which what you say said resil yeah we don't have a ton of finishes so she may just say here you go and then I'll present it to you guys okay um but I do want to make sure you know we'll be able to have a little bit
of fun at some point with that sounds good all right thank you thank you thank you thank you