Okay. So, we wanted to meet as a whole committee to let you guys know that we met for our pre-construction meeting last week and and Roger was also there and everything went great. Um,
met met the GC and Quinton. Who is is Quinton the project manager? Because I came in, you guys had already introduced each other. Is Quinton the project manager? He I my understanding was he was going to be the project manager and the boots on the ground.
>> Okay, that's that's >> and I I imagine he's going to be like the dayto-day person who's going to be, for lack of a better term, the um the office manager from the standpoint of who's kind of on first with email and
communication on a day-to-day basis and filing the information and so on and so forth. >> Yep. That was my that's what I thought also. Um the bottom line with that meeting is we got permits all set. Um
>> and then I know the GC and his subcontract >> permits all set. >> Well, meaning that we we we >> well we >> got the information. >> Yeah. No, the permits aren't all set yet, but the information uh Tim gathered, >> all the documents have been sent to
Carl. >> We are sending them to the printer, which we confirmed with Tom. He was okay with us following up with that to follow Tomland, >> but he did give us permission to proceed with at least the abatement part of it.
I didn't put this the D on notice, >> right? Forward. So then when the construction people all met on Friday on site, chief went to that meeting and um we gave our 10-day notice to the D for the abatement to start. So it will start
in 10 days. >> Yep. We also addressed Jeremy had an issue with well not the issue but concerns about getting in to check the boiler while that's still running. >> Oh yeah. >> Um and so they're going to set up they're going to start on that kindergarten classroom that that that wing there but right past the boiler
room they're going to set up their their contamination restriction area. >> Okay. >> So, he'll be able to get into the boiler room. >> He said the the gentleman from the bike said it's going to be a few weeks to get all of that cleaned up anyway.
So, but then hopefully the furnaces are off. >> Oh, I see. So, the abatement is going to take about two weeks >> at least for that for that area. Then they still have to do the other areas. Well, and I talked with Carl earlier
this afternoon as we had talked to um on site when we walked after that meeting um regarding the chalk boards and the uh tack boards. Um essentially, just to
confirm the plan is where top boards are broken, we'll essentially remove them edge to edge of where are intact to keep them as opposed to pulling them and then needing to patch. And then I did receive
confirmation from the hazmat consultant that as long as we aren't pulling the tack boards that we can keep them and continue to use them as ts. >> Okay. >> Um and as we had discussed on site with
the fire chief, um we'll just need to make sure that in the We're going to need to provide a cover for them so that the paper just isn't directly in the hallway. >> Yes. If I ask, right? >> Okay. So, the tack boards in the hallway
will be covered. >> So, I told Carl based on that where we were headed with that meeting on site that essentially where there's damage to because he needed to run this through with the abatement contractor. He's
going to mark up a plan um that where they're damaged, he's going to remove basically from corner to corner. So, the full stretch of wall where they're damaged. And then um for the T boards, he's going to remove the essentially
that picture frame molding. And then we'll replace that with our new system, whatever whatever we end up with or the doorway or whatever we put over the base of it. Perfect.
And that should cut down on plaster costs. >> Yep. Um plumber plumbing company and um >> you're talking now about the Friday meeting. No, I'm talking about I was there today because there was concerns
about people in the building and went over there in Le Pan and um >> I think somebody from the uh the HBAC company was there today and they're trying to shut water off to certain areas so that they could start doing their work and removing those
baseboard heater things that uh >> oh in the classroom >> in the classroom so that they can do the abatement. So, there's a few people on site today. >> So, they're removing what they need to remove. >> The text and I think call with Quinton
that they had a couple of their home folks on site setting up and moving storage things in. >> Yep. The gates were put up today and tomorrow set up fencing and stuff. So, um I plan on being there tomorrow
>> for the whole day. Probably not if they're just setting things up, but we'll see how it goes. >> Okay. >> Actually doing any any demo or stuff. >> You were question.
Um, speaking of that, so if anybody is on the site, they need to have a hard hat. Yes. >> Yes. >> So, we need to get hard hats. So, when we So, we're meeting in the cafeteria on
Thursday mornings for the job site. >> Tuesdays at >> I'm sorry, Tuesday morning. Tuesday afternoon. >> Tuesday afternoons at one o'clock. So, um, we'll need to have hard hats for that. >> I I would I would suggest if you are
coming into the door and into the office, you probably don't need a hot hat, but if you're going to walk around the job site after the meeting, you will definitely need a hot hat. I I can put I can put a half a dozen CMS
hot hats with Roger in the in the office and just leave them there. >> Perfect. >> Did you say something? >> They're all They're all going to be gray. I can't get any pink ones or anything. >> I was say need a special request. >> I was thinking blue. Actually, I have my
own blue. Um, I didn't realize that hard hats have to go through like like I I was going to take my dad's, but I was told >> 1973. >> No, no, but I was told that they they have to go through >> certification. >> Yeah. And it's probably not certified.
So, but Okay. So, you'll provide that. We don't have to buy them. >> Yep. >> Okay. >> Just just yet another service that CMS provides >> above and beyond. What about do we need yellow vests?
>> I'll throw a half a dozen of those in as well. >> So, does that mean yes if you're walking around the construction site, you need to put a yellow vest on, even if it's indoors, >> that's that's at the general contractor's recommendation. This might be a little different because everything is interior,
>> right? >> You don't have to worry about heavy machinery moving around the site for the most part. But, um, I'll I'll give Roger half a dozen of them anyways, just so we got you covered. >> Perfect. >> Those will be the one with the bullseye
on the back. Thank you. >> Perfect. >> Wall buster. >> All right. >> I was trying to come up with something nice to put on there as a safety glasses. >> Yeah. What about safety glasses? >> Uh, I don't know. have to ask the
contractor what their insurance requires. >> So, do you want me to ask um Maroy is that or do you guys >> Okay, Lyn's going to need a pair of boots, too.
You guys keep laughing. >> I'll give her one of my >> The job's going to be done. Um, I'll find some boots. >> I'll come looking better better than any of you and more fashionable. >> Bubble wrap. >> Bubble wrap. >> No, no open toed shoot. No open toed
boots, just to be clear. >> Did you hear that, Chief? >> Yeah. Well, those are only on certain days. >> Okay. >> All right. So, that was one of my questions. Um, you know, I was asked to have the construction meeting not in the
building, but since it's in the cafeteria, that's not really under construction, so we're okay with that. Yes. >> Should be fine. I mean, we can we can have it elsewhere if you prefer. That's just >> because it's right there for us if
there's any questions, right? >> Yeah. if um abatement will be done by then >> or no? Like how do we go in the building that's being abated? >> They block off certain areas >> and it's okay.
>> We're not we're not abating the C, >> right? >> Okay. >> Essentially everything that's going to be sealed off and it's going to be under
positive pressure. I think no >> negative pressure. >> We don't want no negative. It's going to be sucking the air in, so nothing's blowing out from it. Right. >> All right. Um I think I think Chief
answered this, but I'll just bring it up. Um all our subcontractors are going to be OSHA 10 certified. They by state law, any employee on this on the site needs to be OSHA 10 certified and they'll they have to
provide proof of uh certification with the they'll they'll provide it with their first payroll is what was agreed to. >> Say Carl asked everybody on Friday for >> so you'll get the proof Neil since
you're I think that you're coordinating the payroll. Yep. We'll hang on to the payrolls and everything should be submitted with the payroll reports. >> Okay. I was also brought to my attention about Corey checks. >> What about Corey checks?
>> If we're requiring them or not. >> It's not It's not an occupied building. >> Why would Why would we? >> Um I was just asked that. I I think the thought process was if there's a felon, how do we make sure that that um that
that person is stealing things, >> right? The GC's will sit there and secure their stuff and we'll investigate if there's an issue. >> Right. >> The only time that the only time that becomes a requirement is when when the the building is occupied with students,
>> right? That's more that's more a source of it. Yeah, it's it's students, it's nonprofits, it's vulnerable environments like prisons, things of that nature. >> Okay. Um,
builders risk insurance. I was asked about that and who is insuring the equipment that's going to be left on sites and I thought we were. That was the point of the builder's risk questionnaire that we gave you guys to
fill out. I I didn't think in our I thought we didn't tell I thought we told the OPM that they were not carrying it. We were not the OPM. I'm sorry. The GC. I again I got I want to just double check the documents. Tim can Tim might
have the information off the top of his head, but I know that we're preparing the application and and gathering all of the information that BA has requested. Um, you're to answer your question directly, it's a little bit tricky
because the the builder's risk is set up for the building itself. the equipment and anything else that comes into the building, as in newly furnished, is covered by the
contractor's general liability until such time as it's turned over to the owner for beneficial use and occupancy. So, it's it's sort of a loaded question. >> Well, so so the bottom line is we take care of the building,
>> right? and that the GC takes care of the equipment and >> materials >> materials. >> Yeah. Essentially the way it typically works is that's something that they are responsible for and under their insurance until such time as they sign
it over to you, which is usually when you end up with your certificate of occupancy if it's a new a new building or in this case like your CFI or certificate of inspection. Uh um uh and then
there's absolutely no doubt in my mind that if something goes wrong, the insurance companies are going to fight about who's responsible for it. No doubt in my mind >> always. >> All right. So, >> so Neil, we have builder risk insurance
uh property insurance by the owner. So, >> okay. >> So, Now you still have that information there to send. >> Yes. >> Okay. >> We'll we'll get it put together and send it over. >> Okay. >> Most I think Lynn most of the
outstanding information is stuff that we're waiting for from Maroy like their schedule and their security plan and all that other stuff that was looking for. >> Okay. We did discuss, just so you know, we did
discuss the alarm system that's there staying intact while they're doing the construction. So, >> y >> So, I was going to um wait for Mich. >> Oh, all right. Well, then um Well, that I don't know if we
can do this. There's four of us. I guess we can because seven. Um I was going to ask the whole committee for permission to allow Jim or chief or me the ability to grant permission um when it comes to change orders without coming back to the
committee and to make those decisions. >> So you need to make a motion. >> Yeah, I need a motion. >> Make a motion that Jim or chief can make a decision on behalf of the committee for >> what? >> For Jim Orin or chief to make decisions
regarding change orders. change order approvals. >> Yeah, >> I'll second it. >> All in favor? >> I >> But while we're doing this, we should also just get permission to pay the bills when
>> we already we already ones. Okay, we're good >> with the Mar ones. >> What you said? >> Yeah. >> We'll pay them and then have to pay now. >> Perfect. Glenn, is there is there any is there
any desire of the building committee to have uh CMS and or Tim have any authorization for minor changes in the work if if for some reason one of the three
of you are not available? >> I I don't know why we wouldn't be available, one of the three of us, but I don't know. Was that typical? I don't know what what what would what would be the threshold? >> It could be whatever you're comfortable
giving us the authority to make a decision on. We've done it at at $5,000, $10,000, $25,000. Depends on what your appetite is. If it's zero, it's not it's not offensive.
I just want to know what the rules of engagement are as we move forward with the project. That's all. >> Well, do you do you make these decisions at these weekly meetings? >> Often times, yes. Sometimes they just come up in the middle of the week.
>> So then I would say you'll be able to get a hold of one of us for sure um to make that decision with you. >> What do you think? >> Yeah.
Yeah. Um, back in January, Pathfinder agreed to do all of our transaction desks, but they requested um blueprints as to what we need.
Um, and they also have a form that we need to fill out for for fall. Um, >> right on their website that like sooner the better, I would imagine. >> Right. To get them ready. So So I don't know, Tim, is that from you? Um, we need
to know. >> So the documents, we can definitely get to that. We just need to peel it out larger set. >> Okay. So then I will ask you to do that um sooner than later
>> so we can get the um application filled out. >> Does it have to be uploaded at the same time or can you just put the application in and then upload? >> No, I pick it up. They know we're coming. Yeah, >> they know we're coming. So I I put them all together. >> Yeah. >> So um >> and then if you have anything you need
from me to fill in on the application, just let me know. But otherwise, I'll give you plans. >> I think they just asked for blueprints, which I imagine is what you're saying doc plans are. >> Yes. >> Yes. Document. I started saying
documents changing plans, but yes. >> Perfect. So, uh, wait for that and then we'll fill out the application and send that in >> the, um, while we >> just out of curiosity, how does the purchase of the material work for that?
Do they handle all of that internally or >> I didn't get that. >> And then hand us a bill. Is that how it's going to work? >> That's a good question. I don't know. >> Okay. >> I They probably do that and bill us. I don't know. Is that >> If I remember with the Sally Port, I think that's exactly what they did. They
they they they they ordered the materials and then put a you know the Tom Gramby as the invoice, but that was 16 years ago, 15 years ago, but I'm pretty sure that's how it happened. I'm pretty sure.
>> Okay. >> Do you want us to find out for sure, Neil? >> I would just be I would just be curious because we obviously want to um be in a position that we can facilitate that request as well as correctly
documented in the budget when the cost is incurred. >> Okay. Um, speaking of materials, so I've been asked a question by the senior center about what, you know, what
we're taking with us into the building. And I basically said, "Well, all the furniture that we use now, we'll take with us." We do have some new desks and chairs that Tim was able to find for us. What about conference tables? >> Oh, yeah. >> By the way, I potentially have more from
Berkshire Paint if you're interested. >> Yes. >> Yes. >> Yeah, absolutely. >> Okay. I'll I'll let Peter know >> that. And do you happen to have conference tables? Uh I think there's one in the space that
he and I spoke about last week. >> So um because the senior center asked me if they could keep the tables that are downstairs that we use currently for our select board meetings and I said that's not my choice. That would be a select
board choice. However, um if if Tim or Jim could find something with Mass Mutual, we'd be more than happy to leave those tables behind. >> Let me uh see if I've got a photo of
one. It's only one, but let me see if I can pull up a photo of it. >> No, they're big heavy. >> Big heavy wood tables. Yeah. >> Do we have what's our what's do we have any furniture budget?
>> Yes, but minimal. Hold on. I'll pull it up. Can you see that? >> Yeah, >> we'll take it. >> Perfect. >> Chairs, too. >> I believe so, but I'll verify with
>> filing cabinet. Everything. Everything in that room. A carpet. Carpet. >> I'm pretty sure >> that all of this is going, but I'll verify with Peter and Courtney >> because it's all in relatively good condition.
just not >> it's better than what we have now. >> So, >> let me talk to Peter and see the same deal that we did last time where essentially you guys would just be
responsible for how you ship it over and get it to you. >> Okay. >> But other than that, um >> so I'll I'll connect you again and we can get that all the link. >> Perfect. >> This is probably I know we're he wants to be in this
space with it renovated by September. So likely this is all going to want to move out in the next couple months. >> Okay. >> Just so you have an idea on that. >> Well, better whether they can use a trailer. >> Yeah,
>> perfect. That's a problem. >> Lynn, can you see the screen? >> I can't furniture. 30,000. >> $30,000 in furniture. >> That doesn't go very far.
>> Well, I don't know what we need for furniture, >> you know. I think um >> well the problem is some of this stuff is all these contact board stuff that as soon as you try to move it's going to disintegrate. Oh, the furniture that we have >> some you know like there's you know you
screw them together >> once but if you try to unscrew forget about it you know. >> Yeah. >> But >> all right well >> we'll have to wait and see. I mean if we can find So that conf that conference room that we have is actually two conferences conference rooms right
>> in the new space. Yes. >> Yeah. So um I guess we would need two tables. Yeah, >> they use two tables. No, I probably need three. >> Unless the table's bigger. >> I mean, there there was six chairs, big chairs on that table or eight.
>> Yeah, this one. Yeah, this one. It has seven, eight potentially that you can fit around it. >> I may have something. Okay. >> And then this is um would be I think
four four um desk setups. >> Awesome. >> I think we already have four. >> I'll at least Yeah. So you get another report. >> Yeah. So I >> we'll hear from the bank and I'll I'll
have that I'll start that conversation going. >> Great. >> And we can go from there. >> Awesome. because I'm sure he'd rather donate it than chuck it, which is likely what would happen otherwise. >> So, so Tim, can you send me a contact
person to send a letter to for the previous desks furniture that we got? I'll I'll send a thank you letter to them and then >> Yep. >> preferably a different person to send the second letter to. >> I can have you send one to Peter and one
to Al. Al is Peter's So they both can use some. >> So the first one to help >> I can find more. I I can I can pull in. We can start sending letters to the regional heads.
>> No, thank you. >> Those letters help them. >> Okay. Um engineering I haven't heard anything about since I last talked to him on January 27th. But I'm not too worried
because he said it takes usually four weeks for the um uh water quality report to to be tested and come back. So, it's just about four weeks. So, I'll I'll stop knocking on his door
in maybe next two weeks if I haven't heard anything from him >> because I went out on the 27th supposedly. Um, and then we do have this ADA grant that we started to work on last year, uh, which we we couldn't do because we
didn't have >> No, it wasn't that. It was >> somebody assigned to it. >> We needed to have um paperwork. Oh, what was this all about? saying that someone had to be in charge, remember? And Tammy couldn't do it. >> If you have a complaint, it was if you
have a complaint, one of the procedures and that wasn't put into place. So, um, we're going to definitely go for this again, but it's not open yet. I looked. >> Um, I'll look I'll look at that again. Does somebody Well, there's not a big
group of people here. I was going to ask somebody to take care of finding grants for the committee. I'm going to nominate Micheline, but she's not here. So, I'll have to ask her. Um, or maybe Jen can do it or Steve. So, I guess that that'll be for the next
meeting. >> Well, I can ask Melissa in our office, RP. Um, she does this sort of thing. What she's aware of as well, >> okay, >> that she can potentially pass along or
make connections for you. That'd be good. Thank you. >> Okay. And I'll see if we can get a committee representative to start looking at that. And then the last thing I had on my agenda was groundbreaking ceremony.
So, we need to find a date to do that. Um I was told basically to have um our select board, our committee, you guys, and um
>> our legislators invited. >> They wanted it later in the afternoon, too. >> Um well, yeah, they did want it later in the afternoon, but I think it is, you know, I I want to do it on a day that Tim was already coming down and Neil and
Well, Roger will be there any day, so um so I was thinking a Tuesday And we were actually thinking the third, but that's too close because I won't be able to get an invite out to the I'm sure the legislator will say they're not available because that's next week.
>> So, is there a time or a date? >> Well, we're already meeting every Tuesday. >> Every Tuesday. >> Every Tuesday at at one. >> So, maybe do it at two. Do it soon. You can just shovel snow
instead of dirt. I was I was going to say like what is what is your what is the desire? Is this just a photo op and the press release? Is it is it something that is urgent
given the weather conditions outside or is it something that could wait? It's totally up to you. We can do it any way you want. I would just like recommend you ask DPW to drop a little bit of sand outside the building and you
can do a ceremonial groundbreaking in the pile of sand, right? >> Well, I don't think it's a rush, but it's just to it's just to create excitement that the project's finally starting. I mean,
>> you want to wait. I would I would think to some degree there's a certain amount of sense in waiting in my mind at least until abatement is done because granted it's still going to be moving into further demolition but things are going
to be more visible at that point especially if for instance if you do get legislator legis to come. They may want to walk the building of the patient.
>> True. Okay, I'm okay with that. Um, so you want to push it into um early April. >> I think it makes some level of sense to do that. Be a little better, too. and the weather will be better and the ground won't be that'll be wet but it
won't be snowy hopefully. >> I mean otherwise we wait till the end of March and >> that's not bad either. >> Why so why don't we wait to see so um we're not meeting so next Tuesday we meet we can ask the abatement guy how
long he thinks the whole building will take to abate you know just the portion that we're abating. Yeah. And if he says three to four weeks, that's going to put us in April anyways, >> right? >> And then my request would be that we have it on a Tuesday after our meeting. I guess we
can have it before or after, but um yeah, I don't I don't have I don't have any issue if it's before or after. Do you would you rather have it in the afternoon? >> Tim, Neil, Roger, any >> afternoon is fine with me. either before
or after the meeting, >> right? >> I mean, if we have it at if we have it at noon, then we it won't be an hour. >> Contractors have lunch and stuff. So, >> oh, I forgot about that.
>> You forget about lunch. >> I know cuz I don't, you know, I eat what I want. >> Does it say one o'clock or two o'clock? >> Will our meetings be only an hour? >> We'll cut them short and we can always read >> read the Okay. So, we'll make it at 2 o'clock on
one of those Tuesdays >> once we find out when a baitment's going to end. >> Um, and Neil, you said you have shovels or do I have to order shovels? >> We got shovels. >> They say CMS, >> I think.
>> No, they don't. They just chrome. I think they're probably I think we have either 10 or 12. >> Perfect. >> At the office. Okay. >> Just just tell me what how many you think we'll need and I'll bring them out. >> Well, >> Rogers used to to them around in his
car. >> I mean, who how many? I don't know how I've never been in a groundbreaking, so I don't know what that really entails. Who's who's has a shovel? >> It depends on how you want to do it, Lynn, because I've done it a number of ways. Um I've been to them where we
literally try to get a shovel for everyone we think will shovel, which usually entails pretty much the full committee, the select board, us. So, it can it can potentially grow. I've also
been to some where you do it more as a photo op sort of situation where you have say the select board does one shovel pull where they're kind of posed together, then you do it with the building committee, then you do it with the design team. So, so you can kind of
do it however you want to do it. Okay. We'll figure it out in the next couple weeks. And um so Moroy would also have their representatives there. >> Yes. >> As a GC. >> Yeah. >> Okay. Okay. Do I um
we don't need refreshments, do we? Is that typical? >> If you if you do it at 12:00, we should probably have something. >> Well, we're doing at two. >> How's your tummy at 2? We just do water or whatever. Whatever
you want. >> We can talk about that. >> Okay. >> Figure it out. >> We'll talk about that. All right. Um, that's all I have. Do you guys have anything? >> Uh, not from my end. I like I said, I I think did we I think we talked about
first requisition and they were going to submit for bonds and insurance at the end of the month. So, I'm I'm expecting to see something from Maroy and we'll forward that along once I get a bill from Tim and ourselves put together.
>> Yeah, we got the draw down schedule. You saw that, right? >> Yes, I think I did. >> So, we'll we'll put that together with our costs and Tim's Tim, I assume you'll build somewhat level each month. Yeah,
I'm more or less going to take our nine months and just kind of project more or less. >> Okay. So, we'll assume for this cash flow purposes that it'll be level build.
It'll build the same amount each month for nine months and we'll do the same and then we'll go from there. Just just you just >> I think I mean >> good say just you're aware uh bills wise it's the 2nd the 16th and the 30th next month
so that's why we'll be submitting them. So that's fine. >> Yeah I I think the only difference will be this first month deal I'll likely do a smaller bill and then take the remainder and divide that by nine.
>> That's really the only is kind of kind of how I'm anticipating >> it shouldn't make a difference because >> you're a relatively small piece of the pie moving forward. >> So, >> yep. >> Uh Neil, I had in my notes from our last
meeting that you would be receiving the bonding insurance stuff by 220 >> for we did we did get a copy of the bond. >> Yes, we have that, but we just He's talking about a bill for it. They're going to be billing us for it.
Yeah, we got that. It was emailed to all of us last week. >> Right. Right. >> All right then. >> All set. >> Very good. >> Thank you. >> Motion to end the meeting. >> Motion to journ. Second. Thank you.
>> Thank you guys.