All right. Calling to order our West building meeting. We haven't met for a while. Um, so basically what we're going to talk about today is how the renovation is going and the budget and I will hand it over to our OPM to discuss
and you guys all have with you or in front of you a copy of the latest progress report on the building. >> Thanks Lynn. Um, we'll just go through a quick overview of where we are in terms of progress today. Um, so all of the
interior abatement and demolition work has been completed. All the spaces have been cleaned out. All of the underslab utilities have been put in. So all the floors have been saw cut. Uh, utilities were run underneath. Waste, electric, etc. Uh, floors were brought back up and
filled in. So we're dealing with sort of a clean slate from a floor perspective as well as um all the metal studs are in up to the roof. All of the roof joists that we found were that were damaged or um had failed over the course of time
have all been repaired and or replaced. Uh so all that work was done. Um mechanical, electrical, fire suppression and plumbing uh roughins have all been completed. Uh building inspector was
through today and signed off on the um rough electrical. We'll have a a full building inspection next week. Uh which will sign off on all of the rough framing. They're in the process of doing blocking. Uh they're starting just to
put drywall on one side on selected partitions. So things are really uh coming together. Insulation on the exterior wall supposed to begin next week. Um drywall will progress probably for the next six or eight
weeks. um we'll be into say September time frame and then we'll begin the finishing process, ceiling grid, um uh painting, taping, uh repairing the wall surfaces, etc., etc. Um so things
are pretty much right where they should be. Um based on what our original schedule was and where we intended to be at this point in time, we're doing a very good job of maintaining that. terms of work outside the building. Um the relatively limited scope of site work we
have the uh primary electric trench has been excavated uh back to the pole and grid was in last week and set the new pole on West Street um for the new electric service. Uh next steps will be to backfill that uh set the transformer
pad in place and then have the transformer come in. They'll pull the primaries into the transformer which is on the utilities group and then the secondaries will get pulled in from the building which is by the electrical contractor and terminated in the um switch gear. >> So if you've driven by lately you'll
notice that the middle of the parking lot where that garden not garden but the trees were all been plowed down. Yeah. >> Yep. Um we are one of the longer lead time items on the project is the uh storage
tanks for the fire suppression system. After much uh review, consideration, reconsideration, re-review, um that submitt is almost complete and we'll be releasing that for production. that
right now is scheduled to come in uh late in the fall. So, it'll be one of the later um arriving items. Um what am I missing? Anything else? Any questions on >> ceiling insulation? Um
>> the roof ination. >> We uh brought to the committee, I believe the last time we were here, a change proposal to spray an additional 2 in of rigid foam insulation on the underside of the ceiling. that work has been completed. The ignition barrier has
been installed. Um, and if you went in today, you would see the full infrastructure and skeleton of all the mechanical and electrical uh systems throughout the building. >> So, >> so we've had five change orders. >> We have
>> and um some of them saved money for us. Uh the one that hit us was the floor the flooring. um we didn't anticipate having to put carpeting in. So that is a change order that
brought us into actual spending some money. >> Anybody have any questions on work completed to date or what the upcoming schedule is throughout the summit and into the fall? So in terms of budget, um
there's been uh progress payments to both CMS and to EDM uh through our our normal draw downs uh for monthly CA services. Um construction is roughly 34%
build. They build 1.7 million have 3.4 million left to to bill out for the remainder of the project. Uh we've had very few uh miscellaneous project expenses that have been incurred. Uh furniture and technology, we're still
moving forward with uh purchasing agreements with various vendors, but expect to have those vendors in place by the end of the month. And in terms of uh contingency expendited, as Lynn said, we've had five change orders to date. Total of those change orders is just
under $160,000. So that number deducted from the $460,000 um in original owner's contingency, it leaves us about 300,000 left in uncommitted contingency. So in terms of
tracking both construction progress as a percent complete and contingency expended as a percent complete, they are tracking together which is which is a great position. Obviously, we like the contingency to be well behind
construction, but if it goes the other way, you're spending your contingency faster than you're working through construction, which is also an equally less desirable place to be in. So, um, total expenditures for the record, uh,
just over 2.4 million with, uh, 4.28 million left, uh, to expend through the completion of the project. Uh, this no questions on the budget. >> I'd like I'd like to just say kudos to
the whole team. Um, owners, project manager, the architect, and especially the contractor. They've been looking for, we've all been working pretty hard at looking for ways to save throughout to help offset some of the
change orders. So, I was going to remark in my closing that I I think Roy has been an outstanding partner to work with. Um, the team has been very attentive, very responsive, um, and and truly understand the
limitations that the town has from a budget perspective and have been very forthcoming with opportunities to save money or different ways to approach a problem. um which I think to their credit has been a tremendous attribute
for the community. So kudos to them as well. Thank you for your comments as well. >> I also say kudos to Jim because he's finding us more furniture in addition to the furniture that Tim has gotten us
already. So we are getting um way more furniture than we anticipated that we would get. That's better than what we have. and we're not paying for it. So >> um >> so uh purchasing I I had mentioned
earlier we were working with outside vendors um through state contract for purchasing of uh data cabling um wireless internet and um switches and whatnot for the head end as well as
access control security and cameras. So, those five systems, um, as I said, we've gotten initial quotes. We're doing a little bit of scope leveling. Um, making sure everybody's got complete
packages and and then obtaining final pricing from them. We're expecting to have those proposals back uh by the middle of next week and then we'll be moving forward with the award of those projects to the uh most advantageous vendor. Um one other item I don't think
from a scope perspective we had in place at the previous meeting of the full um committee was uh with regards to the well um we received design information from Mccclure in terms of D and what
their requirements were those have then gone through with the engineer and been updated in the drawings and then reissued to Maroy um so that they can coordinate and get that going And then Mccclure has also sent that on to DP for
their final sign off on the design piece. And then ultimately D will be back when the project is complete to essentially certify the well. >> We're also in the pro process of moving that hoop structure that tent that
Jeremy was storing stuff under >> that would require to move. >> We have to move it because >> where is it going? >> It's going to go behind the highway department. >> Also over the DPW. Yeah. And uh we're hopeful that highway can move it themselves >> and they put them up before. >> Yeah.
>> So >> got to save money there by moving highway, >> right? You got a quote to move it. It was very expensive. >> I was going to say it's going to be expensive if we have to pay to move it. >> Yeah. >> Almost $40,000. It's not. >> Yeah. Just take it apart piece by piece. That's probably have to rent some
equipment, but other than that, Dave says he can handle it. Oh, >> what else? >> I'm thinking hold on because he put he said the hoop structure. Oh, naming of the building. Um, each
letter costs money. So, we tried to come up with a name that was cost conscious. So, it's just going to be Graanby Town Hall. Fair. I mean, it could have been Gramby municipal offices. That's a lot more letters, right? So, it's going to be Grahamby Town Hall.
Um, yeah. So, we're on target. >> Yeah. One, um, one last item. Uh, we got some, uh, community feedback, um, for, uh, potentially
uh, restoring the front elevation of the building facing West Street. That, if you all recall, originally >> that was within the project. that portion of the project was not financially supported by the town. So, we backed it out. Um, and now we've gotten a couple of different questions
like we're going to leave it looking the way that it does. >> What can we do to make it look better? >> What can we do to make it look better? So, we're going to um we're going to put a proposal request out to the contractor while we have everybody engaged. uh get a proposal to replace the windows uh
complete the abatement work along the front elevation of West Street and then essentially leave it in a uh rough condition for future buildup later on. We'll see what that proposal looks like relative to our remaining contingency
within the project and see if we can leave that space in a better place than it is now. So depending on how that number comes in, we'll revisit that with the select board and try to have something queued up for later in the project.
>> And if it goes forward, then we'll end up with shelf space, >> right? >> So So to be built out, >> right? >> Yeah. >> At a later date. >> Yeah. Maybe even at that point we can use Pathfinder for things, you know, they build out the the COA offices or something and
>> Right. And again, that would just be as money and budget and time allows. >> Yeah. >> So, other than that, I would say we're in a good spot. We'll continue to keep our heads down and keep moving forward.
Um, and probably reconvene in another six or eight weeks. >> Sure. Um, want to say two more things. We did get a freedom of information request couple weeks ago um from a union,
somebody who worked at our union uh that was completed by Neil for us. So that was sent out. And then grants, the last thing I want to talk about, um chief and I months ago put in, if you remember, a grant, a federal grant, congressional
spending funds. Um, we received a letter a couple weeks ago saying there wasn't enough money for the amount of people that requested money. Um, so therefore, we were one of the towns that one of the projects that they were not going forward with. So, we didn't get that federal grant. And then as for the ADA
grants, um when I looked into it some more to get it done for this year, our town isn't um eligible for the updates to the building because we are missing pieces in other parts of town. So, um, a
after talking to the subboard and the TA, we can still get a grant to fix what we're missing in town, which is a transition plan and a um, what's the second one? >> A um there's a
I don't, for lack of a better word, an evaluation, right, >> for all the buildings in town that are public facing. Um, you work with a company to to they'll tell you what needs to be done each building and each park, anything that's public facing. >> Yeah. You'll be doing an accessibility audit is what that sounds like.
>> Yes. And then once you get the audit done, you have to put a plan, a transition plan together. And then that is sent to the um state and the state will give you money for doing that. And once you do that,
then you can go for all these other ADA grants. But until you get the transition plan and the evaluation done, you can't get any grants for ADA. So that's we sent that in. We sent that request in for money. We do have
somebody lined up to do that for us. And I didn't even get a chance to tell you yet. The TA got a phone call yesterday um from Lind's office asking about any projects that we have some kind of a um
bond that bond grant or grant bond or something like that. She called it for um any projects that if if the governor signed off on some kind of was some kind of a project, what would you be interested in? And he suggested the upgrade that Neil was talking about. So,
don't know. It's just it's a quick number here. Um, so there's another potential. >> So, there's a potential that uh the state will give us money if the governor releases it for >> for whatever project,
>> some kind of a bond that some kind of a borrowing bond that the >> that the state signs off on. >> So, >> so >> well, we should >> maybe another avenue again. It was a I believe Ron got a phone call at like 1:00 and he had to give her something by
5. So we talked about why don't you just do this? >> Yeah. >> Say, "Hey, >> perfect." So um I know that Tim you said since you're you're putting together the request for >> to do the window work. >> Yep. >> Atlas for the demolition.
>> Yes. Atlas for the abatement work. I do have a proposal from Atlas for add services on that. I'm pushing back on them. I haven't heard back yet cuz I don't in my mind I thought they had already tested those areas. So I don't
see I don't see the need for them to do further testing. >> I thought they building was tested. >> Exactly. So that's where I'm going to poke him hard before I send anything your way. Um and then the other thing is similar to I think another ad service we
had before. I know we had some reimburseable line items that we haven't built against that I'd likely just pulled from there like we did with some I think it was further estimating we put in there. Um so it shouldn't in the end
um be an additional cost to you. It's already built into our budget. It's just we didn't end up doing one thing. We'll just put this towards that. >> So for Maroy you have it done. We have our drawings on the architectural side.
I'd say they're maybe about 80% done. Um I think we're waiting on some details back from Cow Wall for the gym. Um other than that, we're most of the way there and then I just need to close the loop with Atlas. So, I would say at worst,
assuming Atlas takes a while and getting their pieces together, I would think we're probably about a week or so out from getting that to Maroy. All right, that's everything I have. So, you guys have any questions? We we meet weekly
at at the at the job site. Um, they close it by 3:30. That's why we can't walk you through it to show you what's going on because no one's there and it's a construction site. I mean, you're welcome to come to our
meeting at 2 if you can get there. I'm sorry. 1:00. >> Yeah. If you want to see what's happening, but it's not open to the public. >> All right. Or if you have an odd time, we can track our project around. >> Yeah. >> Right. >> Just give me a holler. If I'm around, I
can go with you. >> I see the outside of the building. >> You see what's going on? >> Yeah. >> My phone that I will I can show you right now of what's going on. Um we did do a walk through with
>> um Gcam just to have some some record >> to memorialize it. Right. >> Right. Of the progression. um that eventually that will be released. >> Was that every Tuesday or >> Tuesday? >> Every Tuesday at 1:00. >> Yeah, we shift to two when we have a
building committee meeting afterwards. So like today we met at 2. >> Okay. So I don't anticipate having another building meeting until another as Neil said 6 to 8 weeks cuz it's really not much to I mean it's just going along and
along. Is there anything left that could push our move in date back? Like is there anything major that we are still up against? >> The two major things are the fire
protection tank and we have the electrical equipment, right? That's >> I think that was >> but I'm not sure that we have the >> I think I want to say that was the other thing that was coming pretty late. So those are the two major things from a
time frame standpoint. Pretty much everything else. >> Yeah, pretty much everything else is accounted for. >> We still have the we still have the interface with national grid and transformers which can also be challenging. >> Yeah, >> at times um like to think they have
everything that we've ordered and paid for but not always the case. So, but other than that, I mean that like I said that was the fire suppression tanks >> like the fire suppression tanks they said 14 weeks. >> Yeah. >> From when it's ordered.
>> But it should happen. >> Yeah. It's essentially going to be right now we were tracking towards about late October to early November. >> Okay. >> Is what we discussed last week. >> Yep. >> And our contacts in national disorder. Thank you too. They jumped right on when
they did. Maroy was asking for some help trying to get that that planned and our local garage and uh our sources uh jumped right on it for us. So >> good. >> Everybody's been good performers so far. >> Yeah, they've uh they really helped out
with getting that done. >> I mean, and then even again downstream the the tin the sheet metal contractor had all the duck pre-fabricated and everything was in trailers here on site when they came in and mobilized. So, it truly has it's come together very
quickly, which is great. I mean, it's hopefully everybody's been profitable and hopefully it's a good job, you know, at the end of the day for the town. So, it's it's really been a a cast of very good and willing characters to work. So, I think it's been a good team effort so far.
>> Oh, I should also tell everybody that we did fix the basement leak. There's no more water leaking in the basement. That's all been >> fixed to the committee. Even though that wasn't part part of the project, but we figured we might as well get it done,
right? >> So, that is done. >> All right. Nothing else. >> Motion to adjurnn. I Thank you. Thank you. Thank you.