##VIDEO ID:CpTZebDn4CI## you good we're good all right we'll call this meeting the library uh for trustees to order here o' um we are missing Sarah but everybody else is present um and first thing up is do our oath of office often recommended we do an around but sometimes it's difficult we can do it in unison I I would say let's do it in if everybody's okay with that in then we should just do that so they all of office i s constition of the United States and of this state tocharge Faithfully the duties of this office to the best of my judgment and ability to represent the Public Library to the people and to governing officials to see that adequate funds are obtained for good Library service and to promote the best possible use of all Library resources in the area to encourage Cooperative activities between different types of libraries and to extend Library service to those nice now everybody office forms the form is inside that you sign and there's like a little notary thing yeah I think I get to do that thank you put in the pile there we go all right who would like to be president any come on what I thought I thought that was threee turn yeah it's one I mean it's been a few but yeah else I mean I I can keep doing it but like to do it you're good at it you are good you are good at it can we nominate you and you could but somebody else could do it too where's Sarah maybe Sarah wants to that's why you that's why you show don't that's why you show up meeting when that's right I Nom sah we just voted her in and while she approaches um I just want to all in favor for Sarah I nominate Sarah for president thank you I want to thank Nancy and Sue um also for uh continuing their service with us and um David and Mike are both here today too so yay yeah I had we're not thanking youo justay we're happy no it's inal well you should make me president yeah if you don't like if you don't like me you you should make me president that's right we'll Nom you be president I'm gonna nominate Sarah to be president okay okay yes that was B do we need to vote or can we just do it by information or what I think we well selection of and vice one yeah I think we do both agre once we've nominated then we have to vote yeah you could do it all at once you don't have to do it individually okay unless there's a a contest okay got it does any Kevin you want to keep going as Vice I can okay who's are you secretary yeah but I think maybe en know could step that Ro excellent you're like Secretary of State sure okay great all right I think we have our nominations so all those in favor passes new president okay leaders Your Leader oh do your all of office yes do you want to do both of us here you are thank you make it official so you're officially officially the minutes they've done theirs already off doing I get to do mine secetary get to yeah yeah just just making sure I do swear to uphold the Constitution of the United States and of this state to discharge Faithfully the duties of this office to the best of my judgment and ability to represent the grand marray Public Library both to the people and to governing officials to see that adequate funds are obtained for good Library service to promote the best possible use of all Library resources in the area to encourage Cooperative activities between different types of libraries and to extend Library service to those not previously served thank you all right we're just signing the two pages and I can do this as we um we can move on to the consent agenda um any changes or additions to the agenda I would make a motion to improve the consent agenda as presented and second any further discussion all those in favor any opposed motion passes unanimously and do we have aa's honor report tonight not today but I can say that they are going to try to meet quarterly starting in February and they're looking forward to coming and seeing H okay Wonder like in February February at our meeting okay all right then we move on to Amanda's report okay so in terms of our building we we have oneir more of the air source heat pumps completed um the team so there's one in this room on this wall and in the back of the library here with the unit being outside our emergency exit here and the heat performance has been really exciting even in the Colder Weather um I come in to uh see the thermostats at 71 degrees um which means I think that the propane is turned off because I've got that set lower um this section will be done next I have the work scheduled for the 27th and 28th and I do have um the outdoor unit is going to be mounted to the wall we think that that will protect our investment from the snowfall damage and also make it possible to do an emergency exit over there if we're able to proceed in that direction um for staff uh we have a library clerk here whose name is Evelyn coffin and she creates monthly displays um of books for everyone to check out and her displays last year performed so well they succeeded in circulating over 500 books um and so that is tremendous and exciting uh for everyone our newest library clerk Katherine Maggie took a position as the executive director of historic Cook County and um the first review of applications for the opening is starting now we do excellent thank you programs um I need to pause and back up because we had a changing of guards I have invited our librarian Ryan Lang to come work as your secretary and um he is responsible for our adult programs I'd love to hear a few words about what he's working on Okay so we've got a lot of exciting stuff that's been happening this month and in the next and just yeah where do I start we have ongoing programs The Dungeons and Dragons Group which course da is part of very him and uh just a good way for him to connect with his son and in the group and as we meet first and third Thursdays there's a smaller little kids group that meets on Tuesdays that I run very exciting and then I have a monthly poetry Workshop that happen on a steady Wednesday night kind of where I can fit it in with all the other stuff we got going on um we have a beginner niit class that's ongoing it's a six week run although we're it's going to span seven weeks um but there won't be a meeting on the 13th of February because of fber week in North house she just can't make it that week but um so we've been getting about 14 people for that uh the two weeks uh 10 o'clock in the mornings on Thursdays um we've got our story time that's going which is uh Erica's domain with a youth and that's always pretty well attended and that's been going well and uh it's sort of all fits in a little bit we're trying to really bring the programming out a little bit with the winner re winner reading as well uh we had uh a pretty good program last night from 6: to 8 there was a sort of a geology of Cook County and um the North Shore and about 87 people mostly adults uh so we packed them in here last night it was a lot of fun and it was sort of like and there was like a rock identification thing uh uh at the end so that went really well and uh next Wednesday we've got an ongoing series writer and residence series um Brian Malloy who's award-winning novelist of after Franchesco and year of ice title I can't remember off the top of my head but he uh got a grant um to do a uh 12 month long program um so he's coming not every month but uh he'll be here twice a month in February um so he's doing some writing workshops as well and he's sort of broken it down by topic he's also going to be involved Silver Bay and the T Harbors Library doing some stuff for that too so he is a part resident go down the road and really uh fantastic teacher and uh we had him come and do a couple classes uh in November 2023 really liked it we had about 20 people in each so he's going to be starting off with place and setting and then some you know there'll just be different subtopics of writing as well including he'll do a a presentation in June for Pride uh and it's going to be actually on a Saturday instead of a Wednesday but it'll be writing your coming out story which which I think will be really powerful um yeah and then we've got uh Carrie Griffith coming early next month uh he wrote the Gunflint fallowing he's also writes non uh he writes fiction books too like Mysteries and uh so I got him on the line coming in with ALS kind of reached out to him said hey you should do a program all libraries in the air Library System uh so I expect that'll be pretty well attended as well so hey if you see these things up on our Facebook page share it on your wall uh get the the hype going show up be great so yeah we got a lot of fun stuff happening here and I really appreciate all your support I just like I just like to get kudos to Ryan too because he is doing a great job publicizing everything on Facebook and in papers and so on so I mean that's it's a job to do that yeah it's a lot of fun and it's you know you like what you do you never work a day in your life right right but you do a good job I appreciate it I just I also really appreciate Ryan's work like he was talking about how Carrie Griffith he actually got this to go throughout the whole Arrowhead library system by his networking with Carrie and was a personal friend that brought us the rock hounding program um last night and as well I think that Ryan is incredibly good at matching the interests of our community to the programming that he's selecting dungeons and Dragons has brought in a really different demographic of individuals to our programming and I'm really excited to see that yeah I really appreciate that program and um it's almost like therapy really it's really fun and yeah just the relationship building whether it's whether it's with my son or just with the other yeah other people there it's it's just really great Community Building yeah I in this kind of era of AI generating ideas for us it's sort of like the anti AI you have to think of a story as you go on your feet and it just works a part of your brain that maybe doesn't get as much work anymore I was a little resistant initially just because oh man how can I prioritize you know playing a game but then kind of thinking more about the value of the relationship it's easily justifiable in my mind great yeah so yeah we're having a good time and uh that should continue that's good for now thanks okay any other questions for Amanda all right and we've got statements and old business the director's review so we've got some documents in the packet um the old tool kind of modified by a few of us a fresh new tool put together by Nancy and then another put together by Amanda do you want to go over yeah I can just um recap on the the note that I sent out which is so we have um Michael Gary and Sue Mone uh offered suggestions that were incorporated into the existing tool that we had been working on at the last meeting and there were some lines Struck from the working draft there's an overall scoring component and that would help us integrate this tool into the city's process um and then there was an emphasis on the metrics where trustees could absolutely know or feel confident that they know rather than perceive uh the director's actions so I think those are some fantastic contributions um Nancy shar's draft is presented as a New Concept it has different themes and metrics that align with what she observes that I uh have been doing in the last year um and then I had talked last time when we were asking you know what do I think could be helpful and I had this different view of perhaps looking at the organization's performance which is an indirect look at the director as well but I think that it focuses more on the collaboration aspect between the board and the director and and our success together in actualizing strategic goals so I'm just offering that as a a thought piece or um it I think it also could work in in in Tanda with the other two tools noce that that one looks a lot like what Rina was was using is is that like similar to what she was using no no and is that is the one that the city is using is that you've obviously seen it would do you think that would be useful for us at all or it's just totally other I'm not quite sure how to answer your question okay but I'll give you then you'll tell me if I got it or I didn't um the question that is asked on the review relevant to the board is do I successfully collaborate with Library board trustees and so is that like the only that's it that's really okay that's it yeah and and so then I provide my feedback oh I did these things with my board this year that I thought were very successful we installed this you know all the new lighting we installed the air source heat pumps we're looking at these kind of initiatives together it provided a list of improvement opportunities that they could use as a start you know it's this sort of thing um but it's lacking your input and feedback uh and your perspective of how the library is performing or how I am depending on which angle you want to take so any tool that we use any way that we do this I think is going to provide the administrator feedback and what that collaboration looks like from your view um I do think it could be helpful for the administrator to have at at least one score re where you show whether I am um I am or the library performances um exceeding meeting not meeting or completely not demonstrating your expectations are being met that seems like something we can add to oh yeah I think so did it so did that work for did that yeah yeah I was just thinking like you know it's not yeah okay and I think we're evaluating in a different in a different way than yes the city is yeah should yeah because oh yeah and I guess we were talking about that it was here but just I did check in with Mike just like so what are we anyway what kind of entity are we relative to Li at a time like we could have been you know not to The Advisory board but the decision was made back in the day that we will just be in Advisory Board okay really that is what our role and task is what I know I mean I was like but Mike and he's like yeah this was decision made you know yeah when the library started they decided like why this is we're double doing our work you know so they decided not so we're an Advisory board we're an Advisory Board I mean is that the perspective of the County as well good question isn't it um the the county I guess hasn't discussed it um but they I don't know the city has always done the reviews yeah largely I mean it's managed by the city right um administered by the city um I think the the County's role is largely in trying to represent the broader population as well as just the financial aspect of it um and then you know governance but I think it's more like advisory um when we get down to it yeah but it hasn't been discussed we're kind of a weird hybrid almost yeah well a little bit of research that I've done and um and I can't say that this is for all of Minnesota or everywhere but it tends to be in cities and this I know is true in for example in St Paul which is the city I know the best the um the city council is the board of the library because they hire fire administer and so on now there's the friends of the library which plays a huge huge role and kind of advice and so on but we don't fire or higher uh we read about Library budget cuts in the newspaper so I don't think I think we're an Advisory Board yeah and I think that makes sense because we can look at how the library Works which is and how Amanda Works which is kind of why I did what I did and I'm not trying to say this is what we should do and I didn't put a metric in here because I figured you can add metrics um but I was just thinking of all the things that we discuss when we come to so we discuss financial management we discuss well we don't exactly discuss the collection but we do discuss technology I'd like to know a little bit more about the collection not because I think it's not happening I think it is happening this seems to be a a very good you know up-to-date library but it would be nice if we had a way of kind of confirming that and putting that in our review because there are libraries that aren't up to date we talk about building and grounds um we talked about marketing the library Amanda talks about her professional development and comes back and tells us what and all of that I mean that is work plus there's the relationship with the trustees which you know I kind of teased it out this is actually all part of it though and the certainly what the city uses doesn't really touch a lot of the in any of those things and I think it I think it's important you know so whatever we do I mean we may not use this form but we might but we should touch I think on at least some of these things maybe most of them yeah I liked your tool a lot Nancy I thought oh thank you really well I started out with yours I stole some stuff right from you that's it looks familiar really more well you know I always say that I I I am a person who has good ideas and it's usually because somebody has thought them before I did best videos are always ones do we want to adopt a review tool to use next fall to provide feedback to the city do you want more time with these review tools do we want a hybrid of them with I if everybody's liking NY I mean we could suppose and and just add a m so that we can send that on to the Mike and Council because I you know I also think that for Mike and the council they are probably not aware of all of these things you know they have other fish to PR that yours Amanda um got these lined up right it says one two three strategic go three strategic goals four budget Effectiveness six closing I must I'm just wondering if I'm miss a page here one of the things that um this tool so let's go back to our conversation a little bit okay from last month about the logistics of managing um a review of the director the there are laws that allow for a closed meeting but seeing how the city council manages the Personnel we do not have the authority to close our meeting a closed meeting would happen at city council so our board will need to I will need to find a logistical pathway for you to do a review of the director one so one of the strengths or counterpoints or different way we can talk about the tool that I'm performing uh providing to talk about the library performance is that all of this content um it stays above the level of personnel review and it looks at the library performance review and all of the content can be discussed at a public meeting comfortably um as well as well as I think meet your goal of wanting to have open ongoing dialogue in a structure way that allows us to provide really great service is there a way perhaps I mean I'd have to think about it or maybe somebody else has a thought about it that we could use your tool which is an evaluation of the library performance but then include some of these things that I put in what I did as part of it part of the library performance rather spe than specifically necessarily the I don't know does that make sense am I making sense sometimes wonder well so when I respond to that and I'm looking at relationship with the trustees I might um edit it to be something like trustees receive reg uh in initial orientation and opportunities for ongoing education is that what we're thinking yeah and the trustees are kept informed and so on I um are the so over here it would be like are are Tres kept our trustees kept informed prized when we talk about the T resource or let say libraries key initiatives or resources I kind of think it's important to talk about new and current technology when we talk about resources I think that's really really really important and I think that comes from living when I lived in the city living in a neighborhood where um a lot of people really came to the library depended on the library email for example they did not necessarily have computers at home uh and you know kids came in to maybe use Google to do papers or or whatever so without maybe getting into a real you know de super detail but I think we do need to point out that we do um keep up to date technologically our resources are effectively allocated for that as well as other priorities but to me that's increasingly important for people what if we had like a programs and services category well that's a great idea yeah um Amanda can I clarify so is your objection to using what Nancy has put forward is because you feel it would be too personal and and that's why you I'm not opposed to it I'm not opposed to it I'm just letting you know that there are going to be uh logistical differences okay yeah no I I'm comfortable with what would be but I'm I'm wondering about differences because I feel like as I was reading over this last week that um um I'm not sure that anything is falling outside of things we haven't already discussed in meeting I'm not feeling like we're going to tread outside of those lines um so I'm just questioning questioning wondering whether we would be needing to do something yeah my my interpretation of what you're saying is that it really does fall into when we're giving a director review that really does fall into HR and privacy just rights and and so since we don't have the authority to close the meeting and um privacy rights um um allow or or I mean the the default is a closed meeting then there's a conflict logistically on how how that could work um but I really like some of that if we can meld the two um somehow but they're very they don't seem meltable well I don't know if they're not meld because uh when we talk about strategic goals and priorities um collection and Technology falls into that yeah um building in grounds falls into that absolutely you're right um what else hold maybe it's just the font that was font they do kind of clash is true we can do it in comic Sands yeah you know that I not no maybe it's I've seen it I've heard it but I can't oh no it's it's the font DET detested by all graphic designers um I want suggest that maybe we take these two and do another run edit next time I take these two see where and uh people can play with it and send their suggestions again to Amanda and she can take them and we can have a present presentation next time I like that idea then we can sit and work on it quietly individually and uh process a little better um with the understanding that this is not a HR review this is uh as we said this is a more of a oriented I like it I do like the idea of the library performance because it that's not personal yeah well that's what we but it's also that's our perview that's right but it also is maybe then I I kind of see it in here a little bit that it's also review of us yeah that we are reviewing oursel as well and open to feedback of um you guys have been dragging this on for three years you know uh you know I would like I would like a little more uh deadlines and and and on-task behavior from you folk you know when I was thinking about this and I was thinking in terms of of a man who I think does everything really well yes you know we could be reviewing someone who wasn't succeeding as well right and then this might get and same as what I did I when I thought about it later may get a little awkward in a public meting if the person wasn't excelling in this position yeah this might be a little safer no I think you're right to I mean I can imagine you know provides the trustees with adequate information on the need for repairs well the place is falling apart she's not doing anything you know that sort of thing yeah I think you're absolutely right she we set a deadline for when we have to do get our homework yes February 18 Mark a calendar February she just rattled that off while I'm oblivious that's why he asked me at least you didn't think I was texting that what are you doing just can't get their act okay so you aren't asking anything from me about trying to put together anything different you're going to provide your feedback of how you see this working together um and then come back with your Brilliance the next week yes our Brilliance will be okay but I I think for us that we should still have that overall number like however we end this up yeah we should have that overall performance thing like we could say yes no kind of not at all but that would be that would be the evaluation of the library rather than the librarian however well it's going to be our report to the administrator so yeah we do need some kind of metric I assume makes a great point and so if we evaluate the overall what performance of the library or the we are in a sense evaluating the director yeah yeah and I think that that'll I think that'll work fine for Mike's purposes so so yeah and functionally how this would work I just give you more information so you can as you digest right functionally how this would work yes if you're talking about the libraryies performance you are also talking about the library director's performance and and so when this information gets passed on to the administrator he's wondering given the review tool that he has is my director collaborating effectively with the board is my director meeting the other uh criteria on here here's all this evidence that she is isn't he is isn't in these areas then he would develop the expectations for change and then he would be responsible for executing or managing those or expecting the performance to change um if you let's put aside that and only look at a a true Personnel review um like logistically speaking there are a couple of things that could happen here you all could do the um silent you the silent review like you do your own review of the director and that all gets passed to the D to the administrator and you never see what each other writes and then he that gets compiled for him as a comp delivered as a composite and then the expectations are still set by that person by the administrator um or we can have a process where you all do a thing and we have a process in place where someone else creates a summary or a composite or however we want that feedback to be redistributed to you so that you can all hear each other's voice somehow or at least the collective voice if not individually I don't know if that's going to help you but I I think that it could as you think more about it and just call me in between meetings if you want to talk through that again new business okay safety improvements [Music] discussion I've changed my vision several times on how like what I'm what I'm um trying to do with this and so we're just going to take a first pass at some information and um get some initial feedback from me if you have any for me and then we'll keep working on so I shared a memo with everyone here that in 2024 the Grand Murray Public Library faced several Public Safety incidents that tested our staff and alarmed our community and they challenged our Collective sense of security and among among these were incidents of patrons behaving unpredictably inside of our building um an anonymous bomb threat seeking to end our support of a specific community group and as well as a social media video of a local man threatening to harm our staff and in the face of these unsettling events we did our best to protect ourselves and our community members our neighbors and their children and however those experiences made it clear that our library is not adequately equipped with the long-term strategies and resources needed to provide the sense of safety that we're known for as a respected public facility in Cook County I feel that we have a pressing need for a more comprehensive and proactive approach to situations involving violence threats and other security risks and I'm intending tonight to discuss some of the agency feedback that I've gathered and to show how it informs changes I feel would better position us to protect our staff and community in the future and so here's where I go off script and hopefully stay focused so if I could put a group hug around agency feedback um when we when I was working with the violence prevention center especially in regard to having a threatening person in the library they wanted us to take an approach where we could increase our chances of surviving of coming out unharmed the Cook County Sheriff's Office was giving us feedback on how to stay out of Arms Reach of a person who would be threatening in the environment so for example run hiide fight BTR Architects was consulted um to talk to us more about facility improvements how we might modify our facility to improve safety in particular with this area over here at the front of the library including the children's um desk the circulation desk here and this space in the children's room and the fo year um we have a number of thoughts about this space in terms of just how the public use it in general that we were curious to see if we could actually improve those at the same time as addressing safety concerns and so BTR Architects gave us some feedback for discussion and they wanted us to focus on increasing the amount of time that staff have to respond the Department of Homeland Security provided a vulnerability assessment of our facility and they found that uh what would benefit us most is keeping the threat out of the building alog together so these are very different ways of thinking about very different and not so different ways can we increase the chances that we come out unharmed can we stay out of Arms Reach and do we know how to do that can we increase the amount of time that we have to respond and can we keep the threat out of the building altogether so the tools that are available for doing these jobs are plans policies procedures and practices they are staff training and regular assessments and facility uh modifications while the agency feedback really was looking at how do you address a threat and sought to help us with that they left out the key pieces needing to be considered of communication internal communication during an incident internal communication throughout the incident how do we want to respond once a press release goes out how do we respond to the public and so on so communication and staff recovery um so in the board packet I provided you with documents from BTR Architects and also from the sisa vulnerability feed um sisa is a is a um an acronym for cyber security and infrastructure Security Agency something like this but it's a part of the Department of Homeland Security so I'm using those words interchangeably uh could I talk to you more about these yeah documents okay so the first one that I have I don't have a a slide I don't have a um you know a virtual viad here to like put up the in the in the video this is a document that is looking at our floor plan and the gray areas that can I do this these gray areas are sight lines interesting thank you um so this is a floor plan of the library the Little Red Dot um is quote unquote a threat it's a person who has come to the building that we feel is threatening or intending to harm someone and in this view um what we're looking to do just a second here I just realized I have I'll start I'll start over BTR Architects wanted us to know that it's really hard to be an expert about how to modify a facility to to reduce risk and that there are tradeoffs and risks to talk about for any of the changes that we could make there's no right answer and nobody's going to give us the magic pill right okay um we're trying to help people get out and to have the time to do that they wanted us to know that safe rooms constructing safe rooms have become a very popular um method for small businesses so that instead of escaping the building you can get yourself quickly into a room where you can close yourself in um they wanted to talk to us about ways to obscure the reference desk over here that person um for example the opaque film that I have placed up already um as well as the kids and program participants that would be in this space here using Technologies and cameras to expand our view of the person coming in um and or just to deter excitement from happening um and so in so I'm flipping back in this diagram what they're doing is looking to give us more time they're recommending that we put signage where the little yellow is a hexagon r that would post Nancy coming back to you that would post uh code of conduct expectations for behavior in the library um the green triangles they were recommending that we Implement um silent alarms and just a question you don't have any silent alarm now right these are all these are all add-ins um my building is equipped with silent alarms oh okay so these exist I do now okay okay I got it I got it okay um then there's triangles where they felt a triangle in this diagram where they felt that having a closed caption TV system just a a surveillance camera would be um advised so that we could see into the foyer there m and so that you can see may maybe you can see that they have removed our circulation desk from the front of the library and they've put it behind the wall in the staff room and staff would be servicing the public through the window in that model the pink lines around the number three there's two spaces those were opportunities to build a safe room so if we so you see opaque window film in the Foy to the foyer side as you walk in through the door you would encounter a wall enclosing in that space and that could become a safe room here in the children's reference desk area behind you there's a little kitchenet right in there and that would be like if we closed that off with a wall and created a safe room that would serve this area that room is only large enough really to help the staff person at the desk and maybe a person or two in the vicinity it's not going to serve an entire um programming if we have a children's story time or something going on here um there were conversations there's another number three referring to this room here that this room could be restructured as a safety room as well for example if we walled off the glass um or even if we do keep the glass just preparing it differently um getting that door to lock and creating some kind of exit from within or not because the concept behind the safety room is that you can't you can't exit you can just close yourself in so there are concept here is think about ways Amanda and library and Library trustees think about ways that you could increase safety and give yourselves more time to respond to a threat in your building and this is one of the concepts that they provided the number twos with arrows pointing here or there they dropped in these pink lines to indicate um the potential of emergency exits so then you'd have an emergency exit in one of your safe rooms yes and very close to an existing door yeah okay so these aren't recommend ations they're not saying hey guys go do this thing they're like think about it this way think about if you were to put up more walls put up more barricades limit visibility you know wall this off wall that off make it so that it's not as easy to see in if you could pause for a moment and visualize what this Library would look like Opa walled off safe roomed that's not the library that we Built For This Community MH and so there again risks tradeoff H how does this impact the service that we're delivering how does it change the experience of the library does it Foster a sense of safety um okay so then I'd like to just pick up the second architectural rendering and it looks like this try to help try to help recording here there we go every makeup tutorial I've ever seen on YouTube the the girls are always like trying to get the camera to focus but there you go okay so in this concept the architect is providing us something that they called the her approach concept and her approach suggests that if everybody in the room can see what is going on they will respond and come to your Aid and and so in this case if you look at the number two um the reference desk has been completely removed and we just have created um a space of chairs that if it had a wall at all it would be low and so you can see over the top of that the little blue triangles continue to represent cameras and the yellow hexagons continue to represent signage the green um diamonds are representing silent alarms again you can see that we now have cameras at each of the um entrances to the building as well as inside the foyer doors and one on this back wall over here as you come in the staff desk has been modified it's larger in this rendering to um make space for the children's librarian or our librarian want or reference staff like however we want to do that we're we're conceptualizing them group together now and they've also changed the direction of how we enter the desk by closing off what we currently use and trying to have us enter and exit from The Far Side so in this concept what they're saying is well we'll lower the walls we'll we'll re reduce barriers we'll open everything up so that everybody body can see anything that's happening and they're just going to come to our Aid um our very thorough staff discussion um we were very uncomfortable with this idea and in particular we are concerned that the demographic that we serve we primarily see elderly and children or families with children and I'm not confident that this is the group that we want to ask to come try to help our staff yeah that's the immediate thought 5-year-olds are not going to save you so and if we're thinking about something like an emergency aress window as opposed to other um you know if you know are we going to do a a safety room are we going to do uh an eer an Eris window or we going to do an emergency exit the perspective of BTR Architects was first of all um given the size of the window that we have the little guys are not going to be big enough for code so we'd have to cut the wall anyway and then um when we're thinking again about our demographics can you get your legs up and over can you actually physically climb out of a window if you're going to modify the building wall you might as well put in a door so you can see see that surveillance and alarm systems and exits are are in thought here they not too worried about the bathrooms are they I don't see a lot of attention but um to be fair I was looking at I gave them a specific parameter to look at and it didn't include the restrooms so uh the surveillance cameras again like when I was asking you to visualize what this Library would look like if we totally closed it down with walls and opaque paper if we did all of that to the 10th degree 9th degree however you say that um we're going to have a similar Community response to having a lot of cameras our patrons value their privacy many people are sensitive to being surveyed and um surveillanced and and um we also have a professional ethic to uphold that people can come in here and feel like they can check out a material and they're not being watched so um privacy is a very strong value for us and it's an uncomfortable conversation to open up to have cameras at all um and so I'm going to come back to this thought a little bit later I'm going to pause I'm hopefully providing you information that's useful and interesting um do to have questions for me just off the cuff I think like you said the locking it down that doesn't sound too much fun wide open also yeah get something else I agree about the camera is a tricky one people are kind of used to become accustomed to having cameras in more places but but probably not I mean I would think you know maybe like in front you know in the foyer or something like that but probably not internally you know where they could be seen like what they're checking out I get that trying to give them the opportunity to come in and check things out without giving that way to and functionally speaking like what are we wanting these cameras to do they have a purpose and their purpose is to increase our chances of coming out unharmed staying out of Arms Reach giving us time to respond and keeping the threat out of the building all together and um the like it's not PR practical to imagine staff are constantly monitoring thing like a security guard um and so to be thoughtful about um how we're intending to use the cameras is definitely part of the conversation can't like yeah you're saying like that I'm like yeah yeah right yeah no it's too small I mean we're right here they're they're already here by the time I looked at the screen and they would only be useful out to the fact yeah that's how ours are bare skin I if if somebody's in there weirdly at night or something we can pick it up afterwards it's not possible for us to be sitting and looking at the cameras all the time it's it's maybe more useful after the fact and maybe that could affect how you decide on that what I don't know the cameras in all these places are going to prevent anything maybe they would pick up details what happened later which we don't want to talk about that yeah our church has we we installed a a blink system and we have a blink system it's it's called link it's uh but it's security it's a wireless we have wireless cameras around okay with one module um we have three outside to three inside you know and not Church gets used every day but yeah we're we get like on average on slow days we get 400 I get 400 I have my thing on oh the canvas turns up I get 400 to 700 hits you know so I so when we were first starting that and we were like okay I'm going to be out of town so so the moderator you gotta you got to have this on your you know this is after a while it's like there's no way I mean can't you can't this you can set it up to see you know me o DET somebody and it may you know but it's yeah that that's from this door here can be covered in under two seconds you're not going to save anybody with the camera but but you might see something going on outside the building that would alert you but there's a lot of activity up there just generally too um the silent alarm so that's just Comm sense got them to me I think that but like the arms length interesting like well maybe we have a deeper desk or something a little bit further away like a mile away you know just so that you can keep a little distance and definitely the Sheriff's Office was working with us with um in regard to two very specific individuals and having knowledge of those individuals provided that feedback that's helpful let's see on a my my uh mind this browsing um that there they do have like fold out State rooms so it's like it's built into a corner you can pull it out and it'll pull into a 4x4 Square H that's fascinating I didn't know about that how many not couldn't hold very many people but well um I mean if if it was 10 ft out that way 10 ft out that way and I mean that's yeah that's 100 square fet of space I could come a lot of families into there it must have materials cuz otherwise why would they put them in I could see myself struggling with you know getting it out and how to get it together and all that practiced it exct that's training I mean it's it it might not be a good option but no I mean rather than closing everything off here we put it in one of the corners and people could get to that corner and P you know um and and St P it out it's better than falling all that whole part off and and the additional exits I think Mak sense yeah could you tell me more about that please about the additional exit yeah I like them I think they're a good idea there's more ways to get out I mean if you know people know how toor get is it more ways to get in no unless you're really unless you really know what you're doing and even then I mean if they swing out I mean not I was up at the school delivering a check a couple months ago and I had to stand by the window so that the secretary could come and get get the check and talk to me and somebody was cleaning a window inside the one of the the uh cleaning people and somebody walked in from outside and walked right in which was not supposed to happen and uh you know so you put a sign up so you don't do that well they don't care I have to get this in so they you know it's the the uh Texas incident within the school somebody left the door open so yes there was a way to get in even though yeah I mean I guess I was thinking of like the emergency exits where it's just like you're push and well that was what that door was supposed to be I think but oh okay it was left unlocked maybe we don't we have better step we're not going to do that level of responsibility that will be yeah I mean yeah I suppose anything you would ask so to go back to our opening uh risks and benefits with each option and right now this building has three emergency exits if you will one being the main entrance where we're assuming a thread is coming in one back here which most people don't know exists and the one in the staff room which most people do not have access to I have a children's librarian who works at this desk whom I've relocated because of the danger of having her there now that we're looking at this work this desk hooks around and it traps her in that space and if we had any programming going on in this room especially with our little children here if we have a threat coming in this way this room is not the easiest to get out of my staff and I feel strongly that an emergency exit is going to be the way that we move forward and it's going to be over here somewhere but I'd like to talk to you more about that but as I'm as I'm talking to you about these pieces I'm hoping that I'm hoping that you're getting the broad sense of the level of work that is being done to come to the conclusions that I'm going to bring to you and um also I I value your contributions um so before I ramble on anymore why don't we move into the sisa to the cyber security and infrastructure Security Agency now that I've got it in front of me document had a member of the Department of Homeland Security come and provide a vulnerability assessment of our building and what that means is that Glenn Sanders came and walked around the outside of my building the inside of my building and used what he knows about increasing Security in government agencies and then provided us an assessment Glenn's assessment wanted to commend to the library that we are proactively working to enhance overall SEC security and that we're willing to connect with external resources like siso like bpc they didn't mention that but uh like law enforcement um they also wanted to acknowledge that uh we had implemented a training program that provided staff with uh topics related to security and preparedness and that appropriate plans with supporting training and exercises conducted on a routine basis is a best pra practice and it ensures the facility and staff are best positioned to respond to threats and Hazards like we're talking about when I look through what the Department of Homeland Security provided I'm coming up with these things one the strategy is to slow down or delay the threat from entering the building they are recommending written documents like the plans policies and procedures that I had talked about they want us to participate in the campaign see something say something they want us to develop procedures for inspe suspicious packages they want us to create written security and Emergency Operations plans assessment and training is another area that kept coming up in the report they want us to practice the emergency action plans they want us to practice using our places as safe rooms or navigating our building um in reaction in response to a perceived threat um they wanted us to make sure that our safe places are stocked with um SEC like um first aid kits and things like that and are the intercoms working if that's a part of the room plan and they also had some tabletop exercise packages that they recommended we could try facility improvements was a large part of what they were recommending too they talked about entry controls which I'll talk to you about that that in a minute egis Windows versus the emergency exit um I'll come back to that again um Glenn is fond of window cling come up a few times it did it did so there's window cling that um helps reduce visibility to the threat to the person who wants to do something harmful like this when we inst all the opaque film that obscures my staff person from being seen right away so now we can't Target a person because that's in the way another aspect of window clean that he wants us to consider is that if we put a cling on the windows that makes it shatterproof it can delay the threat from coming in so if we were to follow Glenn's recommendations we would prioritize putting this type of cling on the Boyer and then secondarily all throughout the building and if we could stop people from being able to look directly into the building that would be ideal for him too so that could be something that looks like what I have already installed on our staff entrance which is a two-way film oneway film how we see that or you can see out but they can't see in the challenge is can we find of film that works at nighttime and controls shatter okay so these are these are the different kinds of facility improvements that we're discussing to go back to egis window versus the emergency exit from Department of Homeland Security's perspective egis window would be probably good it would be less expensive than the emergency exit there's no consideration in this report of who would be climbing through the window or the size or um you know the existing infrastructure of my building being appropriate as a match he feels that the emergency exit would be cost prohibitive and therefore we should scrap the idea and look at keeping the person out of the building in the first place rather than helping people in the building escape from a threat and get out I hope I said that correctly um the door would be expensive we're looking at a $35,000 price tag and that is before I consult again on um engineering for snowfall off the roof now I want to come back to entry controls because whereas we are talking in the BTR architecture plan about investing in an emergency exit to help people get out and the way from a threat um sisa is talking to us about keeping people out and what is recommended here is to install controlled access doors on the inside of the foyer which means we Buzz people in from the front desk kind of no kind of than Library could you say more about that how would you decide who gets to come in and who doesn't yeah you yeah you that security guards then you have someone who you don't want to come in but you have a mom with two kids they're standing side by side or they're going out and yeah yeah no it's in this small town in this small space no it's goog it's it it's it's over and I I don't think that's that can be our goal I can see why they'd like it because it definitely gives you a level of control that would be the most helpful but this is a public building a public space yeah I agree I don't think the buzz in is is a good option but I do think a push button lock down would be yep that's a similar similar tool technology there but that's just kind of emergency use um yeah an outside camera oh here he comes would you almost never know that yeah you don't think the people in Nashville the other night knew anything somebody walked in and started shooting up the place yeah the it's the lockdown is not it's it's surprising if you you start looking at this how can somebody under all this scrutiny get a gun inside there what they do all the time one way or another and they seem to have plan for a long time I'm a little bit concerned that no one has given the bathrooms consideration [Music] um I mean I could see somebody coming in and you know how shall I say pulling out their gun in the bathroom let's say or um I don't know bathrooms can be problematic um you can't put a camera in the bathroom no this is true there would be some public reaction to that um so you know I don't know I don't know about that uh I do know my old old old librarian in my neighborhood the bathrooms while they were down in the basement and sadly they had to be kept locked because there was absolutely no way that anybody could you know see them but even here they're kind of out of the way and so I beyond saying I'm concerned I don't have any particular fabulous idea all there's little corner mirrors so that people at the front desk could look up at the corner mirror and I think it's have a better view of who's coming in out of the bathroom well that's that's a problem you know those BS or whatever that in one of these documents there is is a silent alarm it's just the standard door alarm that's shown in the bathroom there that is not the bathroom that is the that is that's it and it has a camera on it I it's saw too much very yes upon like further thought I'm trying to imagine a situation where that push button lock down would be helpful um like if someone is known to be outside that's dangerous but how would a uh a staff member know that unless somebody may call you I was in in Franklin when middle school when they knew that there was a guy with a gun running down the street and they were able yeah they no they weren't able to lock all the doors actually ran right through the building but theoretically right yeah they could have yeah if if if you had four warning yeah fast being able to lock it without having to run around and somebody seeing a post and saying hey yes so as we faced our incidents during the summertime we were in a situation where we were observing the door very closely we were very familiar with the vehicles and par of individuals and my staff at least once if not twice went out through my Foye doors to the outdoor to try to use a key to lock that door to come back in and deal with a lockdown there's no visibility from in here all the way out to anywhere in the front of our library um there's some like like there's a little bit of an angle where you can see to the street and notice a person's truck drive by so if the threat is known if the individual is trespassed those are situations where that can come into come into play our staff also as we are leaving the building or coming in we're very observant we're situationally aware as a group which I think is phenomenal um and they're we're very communicative and so it's very possible one of us is outside returning from the mail run or lunch break and is already communicating to staff I can think of ideas where that button would be of value I don't know what the cost benefit tradeoff I don't know what they run yeah I don't think think that should I guess it's important to know but I don't think that should be a deciding factor costus safety if it is a tool that can assist I was just trying to imagine like how would that work and I was and just knowing the security systems we have the courthouse and the malun and just you know it can also be a heada but safety is I'd say Paramount so I'd like to talk to you more about whatever that is well and I'm not there enough to experience it okay but but talking with Roland Watkins would be R he's the current um he's the interim administrator but he's also the IT director and um or the Mis director okay is very familiar with the security system then we just got a new system there oh is there a sub basement or is there no basement no basement and we're in the ground so we're not talking about emergency exits to the back wall which could have been a consideration um thank you for sharing the ideas for how that could be beneficial during the pandemic as well it would have been really fantastic to have those internal doors lockable m because we could have provided people access to the foyer in the colder days or let them pick up when they're comfortable or were limited because those doors don't close or lock in in any way lock in particular um yeah and I was looking for tools I know that there are these tools that look like a fork and you can just like drop them onto the handlebars and they they they create a lock when you need it and then it wouldn't require us to go all the way out but they don't work with the doors that we have okay that was egis Windows versus emergency exit from the Department of Homeland Security perspective and also entry controls of the the locking doors of the foyer surveillance and visibility was the other piece that came up in this report and again you're seeing a recommendation for Clos caption TV prioritizing the exterior main entrance employee entrance with a monitor near the employee entrance we'll talk about that and at this existing emergency exit secondarily considering the foyer and the the lounge not the lunge um the the um other recommendation that he made was that there should be another light outside on this street on Second Avenue um it can help to reduce slip trips falls and can be a deterrent for safety concerns security concerns so when we start opening this conversation um my staff it's dark outside now and I'm going to be walking to my car as our you we have uh Friday night reels that go until 8:30 sometimes 9:00 at night in the winter time there's um not very good lighting out here and we're trying to walk to our cars on Ice uh there are often idling cars outside when my employees are leaving and trying to get to their vehicles and we have great concern here for their safety um so if we were in a position to have a camera on the staff door as well as a monitor inside okay sorry back up the emergency exit has a narrow window so you can kind of do this and like push your face and try to see around but you don't have a very um wide scope to be able to see what's going on outside before you open the door this is uh an instance where a security camera and a monitor on the inside of the building would allow us to preview before we exit the building whether it's safe to be out there in the first place and I've already spoken with the city about the city admin administrator about um the lighting on this street and we are he is pursuing some installation out here that I need to get more information on but that's already being taken care of oh that's good nice yeah it you know the light needs to function from the library's perspective during our operational hours and does not need to go on all night long just yeah 9 o00 at night on a late night and and it would be extremely helpful okay I'd like to pause there and just see how you're digesting this in addition to the comments that are already shared it's really complicated so much I think there's good suggestions and um but I think I'm going to get the most benefit from is just what you and staff have discussed because you're dealing with it always and know just the functionality and and the risks that that you all perceive um it's one thing for uh you know an expert to come in and talk about standard procedures and all that kind of thing but just the just knowing the community and knowing the flow and integrating those standard procedures I think is really real I appreciate that thank you almost thinking um other than obscuring taking that and flipping it side that up yeah there's more openness not that people come to help but then it gives people more opportunity to delete or hide or get to say safy rather than rather than try to have everything blocked up so people start fighting it you know someone comes in I'm not going to use a gun but someone comes in and starts yelling I mean kids are there they can see that they can see who is yelling and if they have a any kind of weapons are not hearing some hearing some scuffle or hearing some uh engagement some argument and and and wondering okay what what are who's arguing and what weap do they have you know that's I think that would be I think the more information is better I mean in having those exits it would be would be better than than trying to obscure everything so you don't have staff onun your ground and saying okay now now you got to go here now you got to go there you know finding the people okay everybody H over here or you know everybody here um you know I mean you know in a Les Panic Voice Amanda can you say something about what is it the see something say something program what is it and how would that work or perhaps not work yeah here see something say something is a national campaign where you engage Community neighbors and your staff in um situational awareness like noticing if somebody is carrying a suspicious package and Reporting it so this would look like um staff are all trained to see something and say something and I'm knocking on neighbors doors and I'm talking to um Dairy Queen and I'm talking to uh Vis County and um our neighbors over here in this building and we are agreeing to work together to see something say something if something's suspicious if something's uncomfortable then we're going to be having conversations about that and looking after each other so it's extending our ability to care for ourselves putting eyes outside of the building not cameras that are um a community action towards uh being safe in our community uh to in the library is that helpful it is helpful what do you think about that if you were to Institute that how would you or the staff or anyone feel about that does that make sense do you think I think it's definitely good to be raising awareness of safety in the community um staff were introduced to the see something say something campaign at our um training day that I had where I closed the library for staff training focused on um safety when the threat is a person and um and I think there's more work to be done yeah what what is your perception and I I like the idea in general I'm wondering how do the has has anyone per chance talk to any of the like the Dairy Queen and uh visit Cook County and so on or has that not perhaps yet been pursued it has not yet been pursued okay yeah I just wondered what if it had been what their response might be okay okay so excuse me safe rooms and egis windows and emergency exits and control doors are seeking to provide people access to a safe place and we're trying to balance that with maintaining the comfortable environment that we're known for as well as the risks that might be involved um and then we've been talking about surveillance and all of these different things that applied alog together and applied in certain patterns are going to affect the experience that people have when they enter our library um our staff are as sensitive if not more um and in alignment with board discussion that I'm hearing tonight in terms of wanting to preserve um our welcoming environment and our um value of uh patent privacy and also to feel like our sense of safety is being addressed prop properly appropriately so two so how should I put a group hug on this I get to make really smart decisions for all of you and for the library I'm not asking you to go home and um be an expert in this I'm just wanting you to um see some of the work that I have been doing I'm wanting you to hear some of the conversation that's going on because I do intend to move forward with an emergency exit installation in this room preferably right over there and I also am wanting to move forward with surveillance on the exterior of the building and the way that I want that surveillance on the exterior of the building to function for us is first and foremost can my staff see outside before they exit this door over here and secondly at the main entrance this is a very significant blind spot for staff when we are inside of the building I think there are times when we can use that camera a while the library is operational when we hear a commotion outside and rather than rushing out there with our physical person we can take a peek on the camera if we were in a lockdown situation or trying to determine from a safe room in the library whether it's time to escape in which building we have a pathway for doing that also PS we've become a Dumping Ground for People's Furniture and bicycles out here and I think that could give us a little bit of a help too now with this we're going to have to I feel um we have a responsibility to create some transparency with the public about what we're doing and why and you all are going to be able to help me with that through establishing a policy that talks about what we're using the cameras for um whether we're intending to um back up the data which I think we should um and that's going to create an impact on our budget if we're storing data we're going to have an annual fee associated with the installation of these cameras in addition to the cost the cost I've heard as an early guess from other departments is like 10,000 to $2,000 depending on the system to get us started and then there will be the recurring fee depending on how much data we're going to be using um all the things um and how to request information because this uh I think really when we're talking about Patron privacy and in the balance of Safety and Security in this building um it is one thing to have a camera available the the the content of what that camera is recording and perceiving is protected by law and it has to be subpoena to be accessed right how what is the or perhaps I don't know have you looked into what the general policy is about how long that data is maintained or kept is it you know six months a year five years 10 years doesn't seem like it would have to be very long I don't I don't think so either but might even be less two or three days pardon two or three days maybe two or three days well maybe you want more than that because if if you want to look back and say hm something's been going on for a few days you always have the you always have the option of keeping something yeah but maybe for research purposes a little longer than two or three days but you sure don't need you don't need it for years and years I think but it would be interesting to know if there's a I don't know maybe a general policy or our church we don't have a subscription so I I have everything on a little thumbnail I don't clear it off every week no that's doing then I have to then it then it stops then it stops recording or saving it so having it like that might be have subscription just like download it on something and I'm and I am looking at that as well having a local copy and I already have some ideas of um I have ideas about how long to keep um the data and can provide that as a package to what I'm thinking of um these are not the only modifications that I intend to do they are however the the most significant they will um be an expense and they will also be um a change to the experience of our library but I feel that they are important um um one other thing to go back to and that is the uh re what rehearsal or practice on the part of staff and maybe you could even you know recruit libraries some volunteer Library patrons who might want to I'm thinking of back in the day when I was in a small College as a student they had disaster drills every once in a while and um so perhaps not nothing quite that elaborate still that might be useful to do those every I don't know year six months something like that and it might be interesting uh um to somehow get you know people in town or in the county to participate thank you yeah I receive that and I'm on board um we have a willing participant at Cook County Sheriff's Office and are looking forward to being in a space where we're ready to rehearse uh practice what we learned at our all day staff training with rhide fight I think that would be great but also as I say eventually getting local people involved because then then it won't be what what the heck are they doing at the library they'll know what we're doing doing at the library I think there is value too in um wrapping our head around the experience of try of dealing with having not only staff trying to figure out to exit but having a patron to escort out or something yes exactly yeah I I hear you just an op op topic suggestion of what we're talked about the oneway shatter graph or shatter proof yeah just have a putting clear Shad approv GES on there then it does give a little protection on those windows y thank you okay I want to pursue safety improvements further and I feel that this is a priority over strategic planning can I have your support yes yes yes okay do you have any requirements or expectations of me for the next meeting in particular um budget wise our um or is this in your perview or do you need our permission especially with that especially with a new exit door to take funds from this P or that P that's a really good question I believe I would be presenting you with quotes Okay um before moving forward on the purchases okay so um emergency exit exterior cameras is that the gist of it those are the most significant and the most Visible impactful Changes uh the policies and procedures are going to be invisible to most of the public in many cases um the S the signage of our um expectations of Patron Behavior will be something that would go up um I will be installing more window cing you remember the Saturday night more cowbells more window cling um but I'm I'm GNA get an idea of what I want where um one ask I GNA have well as far as the cameras are concerned I really hope you get in touch with Rowan um because it is Super Fresh there yeah I need help a lot of uh options were explored um and it's integrated the camera system is integrated with the push button durus alarm um so when you push the button the camera goes to where the button was pushed interesting specifically and and they have all the retention policies in the Sheriff's Office and I thought the school was working on a system too but I'm not pry to that but the other thing I was going to ask is just to try our Daris to maintain the the feel um I got to believe I mean there's the aspect of the site right right and and looking in the windows there's a risk there there's a lot of windows so maybe that's a lot of risk but I got to believe there there can be a door a oneway door an emergency exit door installed that still um capture some of that light if if we want that maybe it's a half glass maybe it's light coming into the building are you talking about light coming into the building light coming into the building ah David so like so the the best location for the door is anybody's guess right oh but I'm the more the more I assess my building I'm interested in that Center place okay and if you stood at that window and it had if a door was there and had glass shatterproof glass you can see into the foyer giving you an opportunity to verify whether it is safer to exit like where is the threat if the person is over here it's time to go yeah yeah that way and you could see yeah you guys are going to know better wise I I was think I I was thinking the first one just based on the diagrams but I don't feel that is like yeah I don't feel like that's necessarily where it needs to go but whatever you guys as far as what you think and the flow and what going to be in the way or not and and you could still keep seating or you know that was just one of the concerns I had and the impact might be minimal as far as um disruption to the experience and and still have that emergency exit viability thank you um yeah we had uh the so the architect has no opinion on where the door should go they're just kind of giving us options and I preferred originally that location as well because of theity because of the proximity to the wall as a barrier it it hides it obstructs visibility more but um anyway I can work on this problem for us um the other question I had though last I think was just about the longterm thought amongst you and staff regarding the children's desk um it's preferable that that goes away or I see a lot of value in it just having that proximity to the to the children's section and I don't know this desk comes up in conversation regularly as ah you know it's a frustration and a good thing and a weird thing for example people come into the building and they don't know should I turn left or right where should I go to take my books yeah and um and the the children's collections are you know on opposite sides of the building and um I see it takes up quite a large footprint and we've talked about you know you've mentioned um David maker space things or like having a teen area where that's just their area like if we closed it in with the if we had a similar field of this but it was a teen video gaming space or um we've talked about turning the um the Little Kitchen up there into a lactation room for mothers for children um okay in my view I don't need to know anything now but just well I mean hear it hear it there's there's a lot of thought and conversation going into it and um there's no perfect answer I feel that with some of the changes we've already made and with an emergency exit we could continue to use the desk as it is but unless we make changes that desk is that NK is not going to be used yeah and and would need to be removed anyway and yeah it sounds like it it's not just a question of security it's a question of practicality as well yeah thank you thanks so I'm going to go do some more good work I'm hearing a lot of support and to continue prioritizing this is good I thank you so much for listening and for your time and for your input and I'm here if you have more because this is a it's dense and it's important work and I'm sure you're going to have more thoughts about it well I would like to make a motion yeah that we support the director in her and her priority to create a safe environment safe and effective environment over the Strategic plans at this time so that when we do so that when we do reviews later we can say well you worked you know and and this probably could take three to five months you know and I mean so it's like okay well you had all these goals and you only accomplish half of them why so I would like to make a motion that we we have a priority of putting of creating the safety plan U building um emergency plans and all other areas over the Strategic plan until those things are accomplished I'll second that motion motion a second any further discussion no all those in favor any oppose motion passes unanimously okay I just then what may I may I simply ask to um now that we passed that Mo can the Strategic plan at some point be modified so that this becomes strategic priority and part of the plan that's something we can look at that's your that's your perview yeah so it isn't a case of we kind of dropped the plan in favor of this but rather we've amended the plan and this is now part of it this so how would you like to structure that though do you just want to come to the next meeting and we'll all sit and read it together do you want to have does everybody want to do homework and bring your ideas I think so I'm kind of running out of ideas do you want to give it a pause and do it at in March like where where you Landing possibly I may not be here in March but you all can you all can march on without me we put reviewing the Strategic plan on the March agenda okay thank you yeah thank you for accumulating all this information that we don't know anything about it's it's a lot yeah you've really done a great job thank you okay anything further we are adjourned thank you thank you for becoming Christmas