okay I was just thinking when on my way here this is my last indicator report for title as I transition over to East and Jen shine will be taking over title so ask lots of questions as you know our our title
program um does connect to our district strategic directions all of them for a number of reasons both East West and Bigfork are all schoolwide title so all students benefit from our title funding which is nice because we meet
the threshold of the number of students that qualify for free and reduce lunch at those locations and we choose to put most of our funding um for title one part A at those schools and here are the specific stack that we have we have A5 FTE at Big Fork
we do have a full full time interventionist there so the other half of that person is funded through AIS we have two title FTE at East we have 2.2 FTE at West um two of these staff members a portion of their time they do
provide intervention services to students at St Joe's they do one group there and they have a couple different groups over at Lighthouse so part of what we have to do is we do have to service non-public and both like Lighthouse and
St job's do choose to receive the services and we have to provide those for those students at their school this year we had 229 students across the district in elementary that received interventions by a licensed title teacher at Big Fork there were
24 East had 108 students and West had 97 and then St Joe's there's that one group of four that is service and then Lighthouse has 10 students that are serviced so with title we receive um title on part A as I said and the
purpose of those funds are to raise the achievement academic achievement of students so with that money we use it to pay for intervention teachers and those are the ones that were listed before the purpose of title two we get funds for that as well is to improve the
academic achievement of students of course by either um professional development we can do some Recruitment and Retention of um teachers or we could do class size reduction and in 318 we choose to use that those funds for professional development for our
staff and then we also reive title four um with that and part A is to improve access to that holistic education so they want students you know enrichment um that well rounded safety and
technology and so with that post funds we purchase nav 360 that's a software that we use for all of our crisis management we have technology training for teachers we bought headphones for students you believe how those go missing each year we have every year we
buy a number of headphones to ensure that all students can access the information online um and for our testing and then for fifth grade they get to go to Starbase and we pay for most of that Transportation prod that and that is a really great opportunity for our fifth grade students to go to
duth and they get to do science technology engineering activities and um it's just an amazing experience for them and then also math Masters is funded through title so we had a successful year in our title program just some Snippets of
evidence that show that in our earliest grades in K1 which are a really important grades for literacy and having students get proficient um 7.2% of the students in title that were receiving title intervention went from high risk to some risk which is
huge and 31 students that were entitled went from high risk to low risk and that's what we want the kids as low risk in our grades two and three 16 students on the fluency assessment they were no longer at
risk um 9 99.4% of students went from the high risk to the low risk which is where we want them seven of the students this is really interesting this was one of the first years we actually had students we had seven of them move into the advanced category they also take a broad reading
assessment in second and third grade um that's pretty incredible um 10.4% of students went from high risk to low risk in those grades also something to mention when students get to two and three especially four and five it's really hard to see
that that huge growth so really when we're looking at that by the end of first grade we really want our students to be proficient already in first grade if we're starting way behind it is incredibly difficult to catch up so we really really want that strong Proficiency in
K1 and then we do have students in grades four or five that do receive title intervention um nine students moved to the high category which again is incredible and one student went to Advanced and I think this attributes to this year the interventionists really
worked on some more comprehension um work in some different programs for the fourth and fifth graders so there was more engagement some more interesting things they were reading and a really strong focus on reading comprehension um eight of these students moved to low risk and
99.4% um went from high risk to some risk so incredible um data very proud of the title intervention teachers for this some barriers to success are some things that we need to work on in the title program we have found that a large
amount of students we don't have an exact number this is tricky to track because we have students moving in in and out all the time at the elementary schools but a large amount of them moving into our district you notice they have not received tier two or three
interventions at their previous school so they may come in behind they haven't had intervention um many of them are fourth graders fifth graders and it's really challenging to see that growth so that we're trying to figure out how um
how to overcome this barrier and how we can get these students to succeed with this piece um again the students in grade 3 to five are not making as much growth in intervention as our K2 students we know this that's why that tier one is so important and getting
those students really reading in K1 two and they're ready for 3 five um and again say it again is imperative is the word that the reading proficiently by the end of first grade some changes for next year that we're already thinking as um Mrs shine
takes title programming over we're going to continue to have expectations about progress monitoring in the intervention in tier two and three always looking at that screener data in the produ monitoring data um we do that during our school meetings our weekly early out
time we have monthly mtss meetings as at each school so we're going to continue to do that have expectations that people are looking at that data and using that to make instructional decisions for their students um the intervention schedule continuing to refine it and perfect it
at each it says K5 building but really know it's k235 and um coass Big Fork to reduce disruptions to that core those kids that are getting intervention need to ensure that they're there for their poor and then they're getting that added intervention
intervention time we weren't perfect here but I think this year everyone's really dialed into making sure that this happens um title teachers are attending a onee course in morphology and this will help with um more those four or
five Learners and the third grade teachers will be third grade if they have third grade students those teachers will still be able to use that information for them but really great for our four or five Learners we'll continue to provide training and resources for Progress monitoring and like I said we did some
stuff of comprehension next year we'll continue that that strengthening that that piece for the teachers uh our parent involvement activities we have Title One advisory committee at East Big Fork and west east and west need to strengthen theirs a little bit so I'm excited to be the
principal at East I will know the pieces that we need to strengthen we have involvement um we just need to do a little more communication around um our achievement levels and our bows and things that we're working on at the schools U we're adopting a new
diagnostic screener it's called the PPS this will be given to all students that fall below our threshold um it's just to ensure that the intervention and instruction that students are receiving is right to their need a little more targeted Mrs shadine did pilot this a little bit last year
with a few students that Cass it so I'm excited we'll have it because it gave really great information for the teacher and then of course our goal always is to increase the percentage of students that we exit from Title One services and if you remember from my presentation last year in part
of our mtss process we have very strict High bar uh criteria for exiting from title one which is a good thing to ensure that the kids um are strong enough and don't fall back when they leave their intervention groups and that is
it what questions do you have for me very impressive evidence that you demonstrate success I think that's really telling about how well the program is targeting their eight kids yes Mr chair yeah thank
you Joe reporter two questions and my first question is I see you had numbers up there for St Joe's there was four students yes in an at Lighthouse how do we provide table services to those org question so it's um all done at the
state level they provide our businessman our accountant with a certain number of um time for the teacher and allocation to work with them and so and it's also based on their number for reduced at their school so between those two pieces
the principal and I and the intervention to work together to figure out the amount of time and then the number of students okay thank you then my next question you mentioned about the students coming and going um first question in regards to that is do we know where they're coming
from are they coming within the boundaries of itasa County other school districts within I'm G to say I ask or are they coming outside of the IAS boundaries and if they're coming from I ask is there anything we can do in IAS to make sure that we're all kind of on
the same page with the uh title services so that when he come to us we're not they're not behind and we're not trying to play catchup for him is there any maybe the first question is there any discussion that I asked in relation to ttle Services they they come from all
over out of state from the metro area other school districts and from ASAS the tricky part is we all don't use the same platforms to house student information so if they're coming sometimes it's on paper there seems to be sometimes a gap
or a leg in paperwork getting sent to the school and even if we do get those pieces a lot our system is so strong in our district a lot of other districts don't have mtss like we have they're titled programming their assess isn't as strong so the kids the districts may
know that they're struggling but they don't have the tier 2 and tier three support or um system in place to catch them or the screeners and we're we're very very dialed in here and it's incredible okay for northern Minnesota District I would say I answer your
question yes yes uh Jill thank you uh for your years of service in this program you've done uh extraordinary work and it's uh deeply appreciated can you reflect uh on your tenure on what's changed and how it's
grown or developed over the years yes um I think the addition of Adis has created another collaboration we have more more staff um they reive training and the addition of Jen shadine being mtss coordinator GI coordinator she can do a
little more Hands-On having been title coordinator and principal sometimes it was harder to and now and not having access it was harder to train them develop that be Hands-On we've got another person another layer to help support that's been huge um the the
training opportunities that they've had and and the staff that we have serving those capacities they're incredible they they're um a lot of them are veteran staff they have high training and they're very U motivated to do to do the intervention work with the with the kids
so a number of things deeply appreciated uh and please uh share my appreciation with uh um staff that's been doing all this work I have more of a basic question and mine's more for because we're you'll be
on TV and part of this is so what's the difference between like title one two three four just in a real kind of layman's terms like what what does that mean yeah so title program is just like title the generic form the title one part A has to be used for staff so
that's where it can pay for esps it can pay for teachers there's a small portion that goes to um has to go to a parent so that's why we have our parent nights it'll pay a certain portion has to go for food for families and books or some sort of activity there that has to be it's part of the statute and then we have to have our parent plan and that
whole parent piece um also part of that could be resources for teachers but we use most of our title of part A funds for staff because we have such qualified staff that use up their funds quickly which is a good thing though because then we have the data and the students
are are growing um title two you get those funds those are like I said for professional development or retention um so that's a separate um amount of money we don't receive title three in our district okay we'd have to have a number of more um El students for that and then
title four there's a couple part also was Title One I forgot to mention an overseas the neglected and delinquent part so that would help with our our homeless um stuff with IEC our um officer security officer at the high school social worker those pieces and
then with title four that's that well-rounded so they want they get provide funds for things that school districts can't and the state can't so um like our math Masters is a great thing this year in the Grant I wrote for knowledgeable for high school um things
like opportunities star base field trips to the ri things that aren't paid for just on a daily basis here thank you that's helpful and then I have more of a fun question like what is morphology because it sounds like a cool course what it's morphology like what what is
it what is that about so um it's like how words work so it might be like Greek and Latin roots suffixes prefixes and kids learn how words work then it helps them when they're reading because they can look kind of like rip themselves in that knowledge and then they can figure
out if they're reading a bigger word that has three four five six syllables they can use those pieces and strategies to figure that out very cool because you you know like I GG says I right so you wouldn't sound that out yeah phenetically like they would learn in the younger grades yeah it's incredible
cool thank you any other comments or questions well I would just add one of the things that Jill's been having to manage the last couple years is um some
more um specifics from mde about funding allocation uh it used to be a lot more um um we used to have a lot more discretion about where funds were spent and that's changed a lot in the last few
years so MD's gotten a lot more prescriptive and that's made Staffing challenging because all of a sudden we're required to provide title services at IEC well those students are
um but like transi by the just by the definition of the program they're in and out of their so establishing Baseline data and having someone there that can assess and respond and do that in that timing is really tricky um to say the
least and provide interventions so yes I don't know there's more to say about that but lots more paperwork and detail and yes thank you Joe okay thank you thank you Andy we still have about uh 12
minutes do you want to move your presentation up to the workshop or I thought we Che man be here for an audience but be happy to I canly go good evening chair schroer board
members superintendent gr Andy forbo happy to be here representing the area Learning Center to give an update uh this spring to recap um we did have 68 graduates come through the alc uh 57 of those graduates for from ISC
318 uh one thing also this spring we celebrated the retirement of Mr Dan elard was nice little retirement celebration with a small group that joined us um some previous teachers and family um was really great event summer school is going on right now hard to believe a year ago we weren't even in
this building yet from where it's at now but uh we have we had 28 students registered for summer school 77% which were from isd318 or Rapids um we currently have two teachers that are serving students in Bigfork uh this year we had two teachers from Bigfork wanting
to do that so happy to see it no one's having to do all the traveling so um we have two onsite there serving up to 20 students we have 4 five teachers serving students here on Tuesdays Wednesdays and Thursdays in this building LC Wing we have two teachers here on Mondays um
dealing with our super seniors that missed their graduation um so again we have one program Mondays with two teachers and then we have four to five here Tuesday Wednesday Thursday um not all 208 students that registered are attending we have some no call no shows and when some families that called and said sorry
they're not going to attend after all um so we made some staff adjustments to be the most efficient we could be with Staffing U right now no programming on Fridays due the structure schedule change past summers um last summer we had programming five days um one big
change we made this summer um due to most student being refer to summer school needed two classes um we changed it from three classes being offered today Tuesday Wednesday Thursday Friday to four classes being out for day Tuesday Wednesday Thursday um so students attend two classes either come
in the morning or afternoon and um it's much cleaner we do have one teacher that is coaching baseball um so he's done after the third block each day so any student that just needs one block where be able to place there um staff did a great job with that change and um
overall we're impacting more kids in short more time as far as teacher time so it's costing less um summer school will end the week of July 29th through August 1 for most students um we do have a makeup day that we scheduled for August 7th um that's for students that
missed any day during their scheduled period throughout the summer and also to accommodate those students that were scheduled to attend on June 19th and July 4th when we did not have school at this point for summer school we've had 19 graduates complete their requirements um from the super seniors
from last spring 13 of those students were from ISD 318 so very happy to see that those students were in diplomas coming up for fall planning and programming uh we are going to shift the super senior day back to Fridays um students in that that situation
generally only need a few days so remember last year we talked about Mondays or Fridays because those are the days that we both often have off on our school calendar this year we did Mondays we're going back to Fridays because it seemed like most of our nons super seniors on Fridays that's when families would call in and say hey we're taking a vacation we're leaving we're Tak making
a long weekend um so it seemed like it was more destructive for those students that were nons super seniors that have normal undergrad students on Fridays so we're go back to Mondays for super seniors or excuse me
Fridays I'm very excited about this something I've been working on for three years can't believe it's already the fourth year being affiliated with ALC but um one thing I've been facing questions about from colleagues through the district is why are students not attending the alc when the school year starts um most people don't know how the
programming works with enrollment meetings and this and that does take time but in past students were not attending uh school until the third week of school compared to other students in the district starting that first Tuesday we're going to have students in the
building here um and that's thanks to the alc staff this spring for their exit meetings um they interviewed parents and students to kind of tally who's returning this fall they plugged them into a schedule and they got all that work they normally did the first couple weeks of school
done this spring so really excited to be able to say on day one here when students are back F the rest of the district they will be here as well continue to have students um at ALC part-time had a lot of inquiries this spring about hey they want to take welding they want to take Auto but
unlike an LC structure and the small numbers um so still commentating that which excites me um it seem like it wasn't quite that way when I first got involved and if you ever walk up and down the alc butson Wing you'll see the career Pathways banners Mr patro has
been here two three times a year the last year and a half meeting with staff at LC about getting career Pathways to be kind of thought of mind and an opportunity for students as well that's all I have for the update unless you have any questions for
me any the other students that you mention you said ex owner from 318 where are the other students coming from uh generally both are from IAS um Nash loock Greenway um both summer school and normal school year we do sometimes get
some from brainer um but mostly we're serving I ask thank you I just had a question Andy yeah did you say there's 208 students registered or there that's how many registered at the beginning but not stay in it correct
208 registered at the start of summer so we plugged in a schedule and then once the first two weeks went by we had students that would no call no shows we had students that parents called back and said no we're not coming with other plans can't commit to it so that's why we redu Staffing um so Tuesday Wednesday Thursday I said four to five teachers
based on the DAT um because we were able to absorb students into blocks because uh State statud requires a maximum of 5 to1 student staff ratio for our LC program which is tough to explain right now for a lot of teachers other buildings but um it's the way it is and
how were able to be in ALC um independent study program so how many students were then in ALC during the year so I total in our building here 183 thank you plus 20 day
for and Mr deer took care of Staffing and he's overseeing that in big for I did ask him this morning you're here for a meeting I how's it going it's going good okay that's what I got for for big Park anybody else just happy to see it being offered on site there
so being involved thanks Andy thank you thank youy thanks at this point we're going to adjourn the workshop and we'll come back into session at 6:30 for the main board [Music]
meeting e e e e e e e e oh we call the meeting order please stand
for the pledge pledge Alle to the flag of the United States of America and to the Republic for which it stands one nation under God invisible with liy and justice for all
first item on the agenda is approval of the agenda do I have a motion move byat second by David discussion hearing none all in favor say I opposed agenda is approved next item
on the agenda we have Jaden haison and Faith Meers here to talk to us about J silver School of Distinction award I'm Jenis and I'm Faith Myers and we are one of or we are two of the 10 that attended
the J Renaissance Global conference okay so what is J's Renaissance Jon's focus is on three main things and it's about boosting educator morale and academic achievement and character development they really strive to make
school a fun place for people to come to and their main goal is to make Mondays worth wanting to come [Music] to they the six RS of Renaissance are respect recognition reward reinforcement
relationship and the results so they figure out what values they want to respect and then from there it's like a math problem they add recognition inward to see what they can do and then they'll reinforce the values
and they'll reinforce the ADV and traditions and this will build strong relationships and through all this you'll see a big result so the past school year we implemented a few things just like get it off we wanted to start somewhere and didn't just want to start from scrap
this year um we hosted our region Allin conference so people bust in from all over B Brainard um over 500 students to come attend this rally at the r Center
we had PC talking he's a great speaker we saw him at the conference too the man knows how to talk uh we work to find ways to recognize and reward students and staffulty um we did these in quite a few ways some were these monthly challenges that we
did a big thing that we started was the tireless teacher weekly recognition teachers love that just get a shout out get kids get to say good things they like about them um and then just a bunch more things that we implemented started
just to help kick off and help our school be a better place oh and that's just like a picture of all of us just I then Phil Campbell's the speaker and yeah it was a great time so we are actually luy enough to
win one of the monthly challenges in April it was the honorary diplomas so students got to pick a teacher from the high school any of the elementary schools Middle School anything like that they felt they wanted to recognize for helping them just through their school
year and school like career at Rapids and so we received a $500 uh check for this which we can use then to help with more monthly challenges through the next years and other things to help boost our climate and culture at
Rapids along with the monthly award we also won the silver School of Distinction award which only 84 schools across the country received the school of Distinction award and there's silver gold and
platinum so this is to celebrate schools that are making a positive impact on the school just like going above and beyond make we did this by completing all the monthly challenges we show data that it actually improved attendance and it approved torties and just made students
want to to school more so that was a big thing just to know that we are making a difference and even though one year we' started doing it we can already see results and this makes us all super excited to keep doing it and J's is actually a Minnesota
company and we were the first Minnesota school to receive this award so it's kind of a big accomplishment for us we feel pretty proud of it and we just can't wait to see what we can do the next couple years and hopefully get that plat forward that's just a little picture of
us at the awards Gall at the conference receiving it fun moment for all of us um so the global conference there's about 2,000 kids there it was a heck of a time it was really fun and we've
learned a lot of stuff we got to hear from a lot of different types of pe oh my go types of speakers um we got to hear from students that have receiv received Platinum Awards just stuff like that they've done in their schools that just really like
took off with all the kids um breakout sessions keynote speakers the rally um we went to Disney World and then the gala um there was probably about 15 or 20 breakout sessions and then three
really big key up speakers and they were just all great so yeah it was really fun to see everyone there wants to be there so there's 2,000 people in a room and we're all so excited the line to the line to
get into these stores start two hours in advance and you get in and the energy in there and the music's blasting and everyone's sitting on on top of their chair and we're all sting and dancing and we're just so excited for this JY to begin and we don't even know what it is it was super fun it was like our first
year students but some of the staff had been there and they were like this is going to be amazing like you're going to love it so we're like okay like it'll be fun like I like pet Fest like it would be fun it was nothing like a pet Fest like it was truly incredible and just knowing that everybody in there like
wants to be there and you know that your energy being matched and you just everyone that wants to be there and it makes you feel happy and seeing it makes you find your [Music] people so overall our goals to like help our students and Staff feel seen heard
and loved the three things that was like main that PC was implementing is you are seeing you are heard and you are loved just everyone we see that everyone's going through a hard time we hear everything that everyone's saying but we're making an effort to get out there
and show that they are loved and we want to make it difference and we want to make school more fun and an interesting place all right there's a end picture of us at the rally that's why we look a little you know dressed up and they're in costumes um is there any questions I
don't know you guys have about the conference who's got questions I don't know questions it look like a lot of fun I was watching some of your social media posts yeah yeah yeah it was it was a lot of fun there was a lot of people there it's just great to feel the energy of
people just wanting to learn more and caring about stuff that happens in your school because usually uh one thing that like we realized was like usually it's like a lot of the girls like leading like the student council and stuff and but there were so many guys there that
were just so excited to help out like just so many good people that we heard from and it was great so did you guys get more ideas for it this coming year so many like pages of notes and we took like an hour trying to convince them all
like into one dock that we could all add on to but there's still a lot more to write on that thing because there was a lot there's a lot of debriefs that need to still happen and it's just so exciting that we'll get together this August with like our whole student counsil we can share all of our ideas
with them and get their input and Implement of a big thing coming this year that's awesome thank you so much for coming tonight and thanks for your contributions if I can like to add a little bit more about the history of how
this came about um our administrative assistant at the high school Christine Grover who works direct with our J's rep Lucas pickle out of Brainard um they started conversing about this Luke is connected with resources to get Christin GG Peterson Amy Brainard to go to this
two two years ago um and they came back all like oh my gosh this is exactly what we need this is going to be and really excited people to be in our buildings um last summer genetic zenzen myself Gigi went to this in Dallas um that was my
first experience I was like oh my gosh this is right right up my alley um and so definitely excited to see students there that was a piece and we adults were there like we can see the benefit but getting students there that was unfortunate able to attend this year but um you see this excitement know what they're going to do with it is
incredible but I really want to acknowledge um the students for all they took on really the risk but then also the staff members that we got going with Christine Grover and then our student Cil for Jan ZZ and she hit the ground run and um talk about tireless teacher um she's doing incredible with it and
she's revitalized a lot of spirit and our ability so thank you I would say that's true that you see more Spirit at Grand rap High School than you have three or four years ago as kids as I've watched my kids come
through and so much more exciting Stu happening that they want to be involved in nice job yeah nice job uh next item on the agenda approve the minutes of the June 17 24 regular school board meeting move to approve
move by David sorry second by Mindy discussion hearing none all in favor say I I post minutes are approved uh next item on the agenda is to approve the June 2024 claims in the
amount of 17 M82 94276 so move mve by Melissa second second by David discussion caring none all in favor say I
opposed the June claims are approved next item on the agenda is the consent agenda Holly Christensen welcome hi thank you good evening so tonight we have Heidi aarts
Big Fork music teacher 8 replacement hire Heidi a cart's big forth Aid teacher2 replacement hire Ashley blinker student support specialist resignation Brenda broberg social
studies teacher replacement hire Adrien Carston Big Fork fourth grade teacher replacement H Katie Christensen ESP resignation Ryan Christensen special education teacher replacement hire
Caitlyn Co Robert jingon middle school science teacher replacement hire Mitchell DRS Grand Rapids High School science teacher replacement transfer hire Nicholas Barber Girls JV soccer coach resignation
Brenda Fox ESP resignation Britney funnel West Rapids 9 month Administrative Assistant replacement hire Wendy gray special education teacher hire Zulan Hemsworth bus driver resignation Kaden kalinin coach
resignation Gary Coster custodian replacement H Cassandra kosa ESP resignation Matthew Keel science teacher resignation Maddie Magner student support specialist teacher replacement
hire Cassandra michl ESP resignation Holly Mary ESP resignation Holly Olen big pork volleyball coach resignation Kyle Ray special education routing specialist dispatcher
replacement hire Bailey Seer Big Fork grade six teacher replacement hire Lauren still Community Education marketing and communication specialist replacement hire Karen surfus Administrative Assistant replacement
transfer hire glena tolud ESP resignation relle V Hugo assistant superintendent retirement and she's been on on P since 20 2020 Simon Wilson special education teacher replacement
hire I recommend approval of the consent agenda so move by P second second by Melissa reminder there's no discussion on the consent agenda all in favor say I I I opposed consent agenda is approved you
been buy yes next item on the agenda approved memorandum of understanding regarding District HSA contributions with individual contracts for 2425 good evening um at when we moved to
an HSA plan um two years ago ago there were a group of people that started their negotiations early and since we didn't have a [Music] um consistent way of putting Insurance
out we just said we will pay 50% or excuse me we'll pay $153,000 towards a single and family um deductible excuse me towards the HSA which was 50% of the deductible um the
IRS raised the deductible amount to $3,216 um for the upcoming year uh and these six individuals still have the $153,000 HSA contribution we're just asking the board to um approve this memorandum which would
bring these six individuals up to be consistent with the remainder the district's um insurance plans looking for a motion to approve some by Pat second second by David discussion Mr chair again car I
appreciate the continuity and consistency here so that we're all the same throughout the whole district and that HSA contribution and again uh just going back to the whole Insurance piece this was a big task for the district to move in
this direction so I think it behooves us to make sure that we have that continuity and consistency going forward as we move forward so appreciate the work on this any further discussion Mr chair I would just add that since this is an a memorandum This only affects one
year and after that year it'll go back to the language that is there the old language so if it's something that's going to take effect long term it'll have to get negotiated as part of the regular contracts any further
discussion hearing none all in favor say I I I post theou is approved next item on the agenda year-to date financial report Cara um I have a very very tentative
estimated um financial report for the year end of June 30th 2024 um it we do have a surplus we budgeted a surplus we have a surplus um but take this with a grain of Sal um
it's here for you to review if you have any questions please me know um so I think I'll just say that any questions or discussion this an informational only item um next item on the agenda approve
a 10e long-term facility maintenance plan care um before you you have the lcfm plan um it's just basically some Excel documents on the state um put together and I've inputed
um that out there are some assumptions there's a lot of assumptions in there especially when it comes to expenditures um for 10 years we don't know what we're going to spend and because we have a couple a few older buildings um we know that um surprise expenses can pop up
with older um equipment and um infrastructure the revenue that we receive is based on the average um age of our square footage so um when we added East and West our average age of
our square footage went down when we um sold Forest Lake it went down when we sold Murphy it went down which all means less revenue for us um when we sell the admin building it will go down again um so hopefully that will be the last of
the big changes of the decreases for us um we receive this money through a and ly and we use a portion of it to pay our um Bond obligations for our IND air quality in our app looking for a motion to approve the
long-term facility maintenance plan moved by Mindy second second by Pat discussion Mr chair Cara uh once admin building is sold What's the total dollar amount from where we were at prior to
the building of the elementaries to getting rid of the admin building is there a Dollar figure that we won't be able to recoup so to speak until our buildings get old yeah um I don't know that exact amount because
it's also dependent on the number of kids we have so there's quite a few factors that go into it the biggest factor that affects it is our bond Bond payments and we hadn't borrowed against our ltfm money prior to
2018 I believe um so that really affects us the most um the revenue can range anywhere you know the variance could be you know between 400 and $600,000 based
on what building we're removing um or adding and this money actually comes from part Levy special Levy and is there State money tied to that as well yes and if we don't Levy the max we're not going to get any state a related to it so it's
important that we do that thank you other questions or discussion I think just along with that you know this is one of those things again we talk about the complexities of school finance and what bucket Things
Are and in the absence of Revenue like this uh we would be forced to use funds that we can currently spend on people um funds that we can currently spend on education in order to take care of the kinds of brick and mortar things that this will pay for so this this funding
is really important very specific we have a motion in a second um any further discussion hearing none all in favor say I I opposed the 10year long-term facility maintenance plan is approved next item
on the agenda is schedule canvasing meeting for the November 5th 2024 election and appoint two school board members to the canvasing board era um Julie does an amazing job putting this all together so I'm just here to talk
about it the brains behind it um we have three board members up for election in November um Mr Mader Miss ning and Mr hockins um the election is November 5th and we need to certify those results to
the um County by November 8 um so we are proposing um are we proposing a date yes Andy meeting on the 12 I'm sorry j um to meet and go over those results the
board meeting is on the 15th and that's when we would present them to you do we have a motion to uh proposed November 12th 2024 for the canvasing meeting so move
by P second by Melissa discussion about the date all in favor say I poos uh the date is set at November 12th 2024 at 3 p.m. uh we need two school
board members we named D we volunteer y I can I can volunteer okay that would be good David Mark will do it thank
you next item on the agenda accept the second reading and approve policy 589 cell phones and other personal electronic devices superintendent gross thank you Mr chair this is a topic that we've been discussing for a number of
months dating back to the spring uh it's a policy that you've seen officially Three this is the third time uh it's been reviewed probably two dozen times in its uh Evolution uh a lot of work's gone into this we had as we've talked
about before had a a committee that was comprised of uh teachers and administrators looking at how this could work should work balancing all of the you know competing or conflicting sometimes interests or needs of uh grade
level buildings and um developmental needs of kids and uh the needs of high school students and parents and uh the ability to enforce and administer a policy uh we've gotten just a little feedback from from parents and I think
important to note even tonight that there are uh there's language in here that provides for medical exemptions for students that we know have a medical need for a personal device if they have a 504 that kind of expands on that if
there's an IEP um directive that requires that we've got that incorporated in we'll still continue to provide opportunities for parents to communicate with their kids through office phones and uh in between times when kids may have access
uh during passing time or lunch at the high school and at the elementary a little bit different of course but a lot of different considerations went into this I you know the law was changed as we've talked about before introduced the requires policy we're ahead of that um
some information just came out recently with sort of some implementation guidance but we knew we needed to get on this early so that we could have this done in July so we can start communic ating and inform our handbooks um try to have that balance of continuity from
building to building but also again recognize the uniqueness that exists at each different developmental grade level and ability to enforce the policy so um the root of this is about um improving
kids experience uh improving their mental health experience improving their education by removing distractions and uh we've got some principles in the audience today they can speak to the change that they've observed even in their jobs as the prevalence of cell
phones has affected schools and the the amount of time they spend dealing with cell phone related issues this is an issue that again and also it's it's prevalent across our country I think every day I see another uh Tickler on
the feed that's like cell phones been banned in this school district this District's considering this the state is considering this so it's something that's happening everywhere and more and more data is coming out about the effect of of these devices on kids their ability to focus and the anxiety
actually that they're that they're causing so um I would uh I'd recommend this policy for for approval uh we review policies every year I'm guessing this won't be any different we're going to need to come back and make some adjustments as
we learn um but we do that with all of our policies as we learn so I'm not pretending I don't think anybody's expecting this to be um tendering right in the middle the first time we roll it out but I I really do appreciate the leadership and work that went into this
from staff it really was driven a lot by um some really invested invested people so I would recommend approval looking for a motion to accept the second reading to approve policy 589 cell phones move to approve D move by David second second by
Melissa this Mr chair I know this came out on legislature is there anything that we need to report any place that we have our policy completed um the legislator legislature I should say I haven't seen anything yet
in terms of accountability I think because we're out early uh kind of ahead of the requirement but we'll keep our eyes peeled for that I just want to thank the staff that worked on this I know a lot of time and energy went into it but I also want to thank the community members that reached out to us
individually as board members as well as staff that had some input into this I think we all realize that this is probably going to be a some hard a at the start of school it's going to be new for students it's going to be new for parents it's going to be new for staff and and again I just appreciate if
there's a hiccup let's get to it right away and see if there's a resolution to it so it doesn't linger further into the school year appreciate the work further discussion hearing none all in favor say I I
opposed policies approved next item on the agenda approve the following policies in a single reading pursuant to policy 208 revisions reflect 2024 statutory changes superintendent gross thank you Mr chair
as you indicated policy 208 uh gives the board the ability to approve policies with one viewing that are a direct uh reflection of statutory changes for which the board has no you know legal
authority to uh work against so the three that in front of you tonight 506 student discipline uh you'll see in there that this one and the next one actually have to do with physical restraint in some way shape or form the first one having to do with prone
restraint um it also strikes the word imminent which is a significant thing as we deal with situations having that word immin and there really created a new level of um restriction and so I think that was a really good change and the
result of feedback that legislators received so appreciate that move by them 507 corporal punishment and prone restraint similarly uh you can see in there that that's specifically uh lays out the uh
restrictions on prone restraint uh describes For Whom the policy applies and and uh there's there's sort of a a reference to school resource officers in there that ends up getting dealt with in a separate policy so that's 507 uh and
then 514 uh that bullying uh the bullying policy get specific about school days which was an important change for us we're talking about business days kind of now not just calendar days so that
was a really important clarification and change um also clarified how we go about posting and what training and education requirements uh look like so these are again driven by state policy changes Law
changes and u under policy 208 of our school district you the board has ability to to take action on these with one uh one reading but I'd recommend that the board do that looking for a motion to approve move moved by Melissa
second D second by David discussion all in favor say I I oppos policies are approved next item on the agenda approv policy 412 expense reimbursement in a single reading recently the the board took
action on policy um 412 expense reimbursement there was a really small um a small change that needed to be a part of that and that was striking the word or in Andor in order for this policy or the
intent of the original change to take effect and so this is a a clerical change again under policy 208 there's a provision that allows that uh because it doesn't change the substance of the policy and I'm recommending that the
board uh approve that policy with that clerical change looking for a motion David move by David second second by Mindy discussion all in favor say I I
opposed policy is approved next item on the agenda accept the first reading of policy 302 superintendent with revised organizational chart thank you Mr chair this is first reading as you referenced I would
encourage you to to flip the the majority of that policy has to do with um the superintendent and duties thereof and and respons possibilities but the the other part of this is the organizational chart for the school
district that's part of the uh of that and there were many changes that were made for a variety of reasons and I'll just start on the left and sort of describe these from left to right uh a number of changes were made to the lead principal column that was uh it used to
have Elementary and secondary Broken Out In order to to be more concise with the the diagram um we looked at the places where there was continuity between the positions and combined those in a way that laid them out in this way so um
that was a significant change going from two columns to one lead principles that then would supervise assistant principles if those exist in their building the buildings um also a change that was made is esps were moved from director of special services to lead
principles um and I've shared this with the principles my belief is that principles responsible for all the staff in their building and if uh if if the prin if the ESP has an issue with the Lead Teacher or with how the building is running it makes the most sense for that
ESP to be speaking directly with their building supervisor knowing full well that if there's a special education specific issue we're going to pull that special that special director into that conversation um but in terms of uh supervision and uh that also um the
involvement in principles and hiring and who's in their building you know as much as we can given the realignment that we have in our building so change those are changes in the lead principal column Human Resources Director column changed as a result of the restructuring that we did in our business offices um Human
Resources Director now responsible for four positions the coordinator Holly as you saw tonight and then the assistant that uh uh we previously had payroll we previously had and then that benefits coordinator that we added when we took
on the additional two school districts business services and HR services so change there uh with HR now overseeing both HR and payroll that was a change Community Ed stayed largely the same
couple changes in the business manager column uh controller was added again with the the uh with bringing on two additional districts that position was added uh with respect to that also Transportation director used to be
um a direct report to the business manager that's shifted to be a direct report to me um for two reasons one just recognizing the additional responsibilities of overseeing two additional school districts with IAS and
nashwa Kat for that business manager but also many of the transportation issues that we run into generally come to my they end up with me very very quick if there's a student behavior um that's escalated or a decision um I usually end up being
involved in you know 98% of those issues anyway so um that responsibility will move to me teaching and learning Department obviously there's nobody in a teaching and learning director job that was eliminated as part of our cuts and so those responsibilities will uh fall
in my labp now um some change there with the administrative assistant we don't have a teach and learning director anymore so that position title has been changed to um to recognize the work that she is doing with student data and
Technology um and so that that change has been made as well otherwise those uh people in that list are similar you'll see K5 teaching and learning coordinator and 612 teaching and learning coordinator are listed there those aren't independent positions those are
assignments that we made to the um R GM's assistant principal and to um Joe weok at East so they're not additional positions but additional responsibilities uh also Indian education director in that column
now uh director of technology that used to fall under the director of teaching and learning so that's also fall falling into my responsibility and then that director overseas technicians and then um director of speci profal Services uh largely the
same um with the exception of that ESP change I think you know as we look at this it's important this isn't a reflection of job duties this is a reflection of personnel um so I think that distinction sometimes
uh can be lost by by some people um this is a reflection of direct reports direction of people responsibilities uh obviously all these all of these people in these roles have lots of job duties that if we were going to list all of that it would be too much
and not part of what this policy T was so a lot of changes to this this is a first reading yeah any questions Mr chair Matt uh with the changes that are coming how are we going to communicate this out to staff so they know who they're supposed to go to
versus who they used to go to yeah so um once we kind of L landed on a firm and adopted this this will need to be communicated out with names in there so people know who those names are there's already a document that's been created
as a shell that's sort of a little bit simplified version of this um that's specific to things that people uh do the most so for most of our staff they're reaching out to they have specific HR needs for instance so it would be not
not all of our staff maybe need to know every single one of these that can still get this but um a little bit more descriptive lens of like what is that benefits coordinator person doing if you have questions about these things then
you're calling uh you know you're calling Rachel or Michelle um if you have questions about these things that's really an Isaac question um so that's in the works I would offer one other thought suggestion is that maybe passing
us on to the respective Association presidents as well as a union president so they're in Loop and with they a director member to further discussion reminder there's no action uh
required on the first reading of the policy uh next item on the agenda accept the first reading of policy 507.00 uh this was a policy that I referred to early earlier that was uh kind
of connected to the prone restraint and uh bullying and corporate punishment policies this was a uh this is a new policy drafted based on msba model this again came out of legislative work it
goes into uh specifics around who a school resource officer is what training they specifically need in order to qualify for that position and uh to some degree the duties that they should be spending their time doing and not doing
so first reading do you know how this align oh go ahead my question kind of goes back to that communication piece we have two school resource officers have they had any chance to look at this and bring some input to it if need me I believe we
sent this to uh grpd okay thank youa well I know we did a job description a couple years ago with the rsos how does this align with that current job description Tom I'll have to pull that out and do that yeah I'll give
more information on and then are we responsible for tracking the training that's required or is that the PD's job to track that training if it's a requirement in order to be an RSL yeah I think it would be it's their
responsibility to provide a school resource officer that meets the qualifications of the service that providing us yeah no actions required on the first reading of the policy next item on the agenda is board
reports Pat do you want to start sure uh just we had a facilities meeting and focus was around Grand Rapid state high school and that seems to be going and on track and hope everything will be in place by the time the school starts and there was a couple of uh additional
items that are happening up there because we needed attention so going forward and at ardc meeting last week uh the executive director Amy Hubley resigned uh for medical reasons and Christie Kane
if you know chrisy she's a local Gil here she's the intern director as uh for right now and hopefully as that moves along she'll end up with it as a permanent Director soad D uh I had a chance to uh policy
committee uh met and uh Matt has referred to that in depth uh and I've had the opportunity to uh interview some uh Community uh people uh uh about thoughts concerning a referendum
and recorded that information it uh we had an I ask board meeting last week I think uh last week I would just encourage folks there will be in August a celebration and I was just looking at
my calendar to find do you know what the exact date is for that the August 73 just to celebrate all that's happened with I ask in relation to all the work that they've done and then there'll be a presentation around like what are they
going to be in the future as funding shifts but also as needs in the community have shifted they've done a lot of work on getting some needs assessments on behalf of communities families and businesses and so you'll see some significant change as they move into a more sustainable model of
delivery um so stay tuned for that but please join us for the celebration in August and I'll make sure uh to get out the dates if you guys hav't seen that and then I would just say uh K Gman throughout the first pitch at the
Minnesota Twins game for FFA day and it was kind of fun to see her I actually saw her on TV before I saw her in social media a little later I'm like oh there she well that's friend Rapids it was really good they had they had a big group there and it was it was pretty fun for them so really
neat I attended a right board meeting nothing too exciting there the new executive director is getting settled and they're getting their New Year going and they have new dance instructor though which is a kind big deal for R dance um that starts this fall and she
is a prior dancer at R so they're excited with that that's it I uh I attended Big Fork advisory had a couple interesting topics there um uh solar project was discussed and uh Big Fork is
very enthusiastic about that um also KY Grier kind of led the group through a little bit of a goal setting process and a priority setting process and that was very good uh the other thing I attended was a Civic Center
advisory meeting and kind of interesting graa is um fundraising to refrigerate The Pavilion so be a a third eye sheet that they could use for turn
I'm sure this Friday's golf will be a big big fundra yes superintendent gross you have a report I do just a few things uh had a great day today with the the principal team leaders from uh Grand's
area schools here and uh just a a great opportunity to be together and learn lead uh realignment last week with our ESP unit uh went as well as it could um always challenging of course and uh as people
try to figure out what roles are going to be in but appreciate our HR department's leadership in that uh gearing up for a busy August we have a lot of training uh August is busy we have training on reading we have training uh with our leadership teams we have more training with our principles
we have special education training we have training unconscious discipline and due day training there that's about our you know our roles as adults and student beh behavior and uh there's a lot going on in August you know a month from now will'll be just uh a few days away from
Workshop week so it's coming up quick uh moving is is done uh we finished ahead of schedule the kind of our Target date was to be able to turn people loose August 1 and we're way ahead of that everybody's moved and so
our buildings and grounds our maintenance staff did an amazing job uh getting that done a lot of goes into that and it's coordinating moving trucks and lifts and uh our staff did a great job of course so proud of them for
that um we're still Staffing as many as much as we had a long consent agenda tonight we're still we still have a few few minor spots to work out there um and so look for more on that uh chair schroer mentioned that big fork School
advisory committee and some things we worked on there uh just I think we haven't talked about it yet that edge Grant is continuing to move forward which is going to be great it's going to put all new lighting and equipment in that facility it's going to be really great um new projector new Audio new
video so and new lighting that we order kind of scratching our heads trying to figure out how to do it so a lot of hustle up there to make that happen um we also talked to the Big Fork School advisory committee about Communications and naming and things like that um our need as a school district to unify
around a name so we talked about the name Grand Rapids uh area schools um and uh you know we're a unique we are a unique District I'm not sure there's another District in the state like us that has uh school so spread out that
covers 2,000 square miles that uh does what we do so it's there's no perfect perfect example of of who we are but knowing that we need to land on something there so we we had a discussion about that um
and I can't read this last word here so we're going to cut it out at seven yeah um reminder that upcoming Schoolboard committee meeting dates are posted on each agenda school board meeting agendas can be found on the
district website and on the designated posting site at the is38 Educational Services Center is there any other business to come before the board Julie has anyone signed up for
public input no one excuse me no one has signed up meetings adjourn [Music]