call this meeting of the finance committee to order. Um we do have a quorum and so um our first uh item is our public comment. Are there any public comments?
No public comment. Next we have our uh finance action items which is the p purchasing agenda. Miss Cribs, well actually actually college you've reviewed this. Do you have any concerns or questions for Miss Cribs with regards to the purchasing agenda? um just for the
just for the first just the general fund ones. I'm sorry, one second. The meeting is in order. Thank you. Um I really appreciated uh the document Dr. Roby shared with us over the weekend that had like a Q&A section um and it just kind
of broke down a little bit deeper like what each of them are. And so my only questions are for those four and the general fund. Could you take a second to explain them? That we're on the purchasing agenda though. So that that's in a different area. So we're looking at the
specifically the purchasing agenda. Yeah. Yeah. And specifically for the general fund one. So for example like that first one my school at Kent 1A. Okay. So the tuition from my school at Kent um the ISD runs a secondary program
and we receive still the foundation allowance for those students because they are our students attending that program. So at the end of the year the ISD bills us for the students and the hours that they attended that program. So it's one that traditionally comes
through late in the year um because they bill us for actual students and actual days. Okay. Um the next item down is a renewal of our Discovery Ed science textbook. That's a science curriculum for us
that we've had for several years. And then the Miller Johnson and the Trune are additional um items have come up again for legal services. So increasing those um blanket purchase orders again. Thank you.
Did you have another question? No. Do you have a question? Yes. Um yes thank you Rhonda um with the support materials and services with those just to clarify so the to so let's use Millering Johnson as the example right now the total
amount after this would be $126,000 correct okay so originally it was a $75,000 and now we're coming back to review a $26,000 increase right okay we did a a modification earlier in May and
that needed to put a we weren't as as good at predicting in May as we should have been. Okay. And these are just um I mean the billable hours that the law firm is charging. Okay. Thank you. M any
questions? No questions. No questions. All righty. If there are no other questions, is there a motion to move forward the purchasing agenda to the full board? So moved. Seconded. All in favor, please say I. Any oppose? same sign. All right. Next, we have our
donation for Idaho Hills High School Athletic Boosters Club. Yeah, that's exciting. Yeah, I say it is exciting. If you remember last um finance committee, some of the boosters were actually here to to discuss it and bring it bring it forward. So, we've dotted our eyes and
cross our tees. So, we've are bringing the donation forward. Um exciting that they've been out there working so hard. Um Meyer is donating the scoreboards. Consumers Credit Union has made a sign significant donation as well for the
installation and as well as other smaller donors but to make this project happen. So wonderful. We're excited. Any questions with regards to the donation? So agree. Is there a question? I just want to say I've said this before but I think it bears repeating. Um, I'm really
appreciative of everybody involved in making this happen and I think this is a good example of the things we should be uplifting and encouraging and you're the, you know, you're the professional and you have the expertise. Rhonda, if there's ever at any point you see an area where we can streamline or simplify the process that way we can uplift these
sort of things to move through faster. Um, you know, I just want to voice my support for that. So, thank you so much for your hard work on it. Well, that's part of if you notice that we're doing kind of a non-traditional. They're going straight to the board tonight so we can stay on track and and try to keep these because that fall athletic season will
be here before we know it. So, anything else? Is there a motion to approve the donation for Ottawa Hills High School Athletic Boosters Club? So, moved. Second. Is there support? Support. All in favor, please say I. I. Any oppose? Same sign. All right. Next,
our donation for safe routes to school mini grant. So, this is one that for our museum high school, they worked with um the teacher and some of the students actually wrote a grant to the Michigan fitness foundation for the safe routes
to school to kind of um fund some of their museum school bike shop and and some of the non route there. So we just received notification that they have been awarded this small mini grant. Questions? No, I just want to uplift
that as well. They I mean museum one of the things they do really well is uh skateboards, bikes, it doesn't really matter. They make a place for them in the building. Most schools that is not the case for you cannot take them. You can't bring them in school and this is just a very um open community towards things that are really um helpful for
our environment. Yeah, I support it. Wonderful. Is there a motion to take the safe routes to school mini grant forward to the full board? So moved. Support. Support. All in favor, please say I. I.
Any oppose? Same sign. Next we have our donation from the group model school conference. So, this is when um some of our staff over the last several years have been able to attend the model school conference. Um with it being out of
state, the group board, they have their own separate board and their own fundraising as well has agreed to sponsor um some of our staff from groupa to attend the mile school conference this summer. Okay. Questions, concerns? I did want to ask I
should have asked this in advance. Do we know how many uh staff members from the district will be able to attend? It's okay if we don't. I'm just curious. I believe it's three. Three. Cool. Awesome. Thank you. Again, we'll support this idea. Learning for our staff is great.
Is there a motion to move forth a group of model school conference to the full board? So moved. Support. Support. All in favor, please say I. I. Any oppose? Same sign. All right. Next we have our reports, updates and
discussion with regards to our May 25 financial statements. Mr. Cribs. So our May financial statements are presented. Um don't have any significant major concerns. We've talked about the ones that I do ongoing as food service. So
you'll see that um on special revenue as well. Um general fund is tracking as expected. These are the last monthly financial statements that we prepare um because going into June in the next several weeks through August um the
business office will be switching from the cash basis financials that we do monthly to the full acral well modified acral basis that government entities like Grand Rapids public schools use and start to record accounts payable. Make sure we've
got all our accounts receivable recorded. do payroll acrals for some of the payroll because we've got the time lag. So some of our payroll that relates to June prior to June 30 actually gets paid out in July. So there's a lot of work that will go on in the next several
weeks like I said into August. Um so we just kind of like okay we don't do monthly financial statements because for June just because there's so much and we don't want to put a statement out there that's different than what our annual audit is as well. And then typically we
don't do a July statement because much of the activity that goes through in July actually relates to the prior fiscal year. So the first we'll do a July and August combined monthly financial statement. So that will come to you at your September finance
committee meeting. So just wanted to kind of rehighlight that for you as well. It's not that we're not doing work because we'll be doing a tremendous a lot of work in the next few weeks to close out this fiscal year, get the next fiscal year up and running as well. So, any questions on the financial
statements? You said that the statement will look different. You called it something else. Um, will you do like a training on that? Our annual financial statements. Yeah. Yeah. Um, only because I'm assuming it looks a lot different than this version.
Yeah. Yes, if you've seen it, it's like the 100 page. Oh, okay. Okay. I don't want a training on 100 page. Okay. Okay. I can take a look posted on our website. Okay. I'll just speak at that. So, if you want to take a peek through that, it does offer a lot of good information. I know like some of the information, the
questions that were coming through um that information is like in in our footnotes that are related to there. Um so, it does have a lot of good information, but it's a lot to digest in one setting. They might want to take it in bite-sized pieces. And Trusty
Williams, are we uh maybe you don't know this, but getting that at a work session next month as opposed to a formal board meeting? Meeting what? The 100page document. Oh, no. That's our annual final statement. Right. But it will come in after the audit's complete. So, our
auditors will be here in September to do the annual audit. You're right. Yep. And as we finalize it, then it usually comes to like an October work session. Yeah. And that's I guess what I would suggest, but maybe I'll talk to Miss Davis about that is just having it at a work session. Yeah. Versus a formal presentation. So we can ask questions.
Great. All right. Okay. Is there anything else, Miss Graves? No, that's all I have. All righty. We do not have any policy, so this meeting is adjourned.