Um we will start the meeting for the Grand Rabbits Public School Board Finance Committee for Monday, July 28th, 2025. And our first thing is uh public comment. No public comment. Um our items
of business is uh finance um for action is the purchasing agenda. Are there any questions regarding the purchasing agenda, colleagues? Uh yes. Uh can for uh I'm just wondering for habit for maybe the next six months
if we can go do kind of what you did with like the Q&A. Uh you like gave an overview of what each item was. I'm mostly interested in the general fund. So can you like describe it and then um just describe it because I think we
What do you mean describe it? Des what are you asking to be described? The general fund items. Oh, you want the items. So, you want a I guess what exact So, let's give an example for item one. What type of description are you looking for? Um,
and you might not be the right person to ask. So, I am also totally understand. I totally also understand. So, I'm just like love to understand what this uh for item A what it is. And then for B uh because it was for the 2024 2025 I was
like what at one point what's the like boundary or help me understand like the timeline of why it's coming in uh at the end of July. Okay. And so really quick too, I would just like to remind my colleagues if you can send these questions as soon as we get these purchasing agendas out. That
way we can try to get you answers and that the staff is able to forecast what your needs are so that they can come with the answers versus us um here when we know we're going to be voting on it or considering it. We want to try to get you the advant items the the questions
answered in advance so that we can move on the agenda or if we already know that there is um some uh answers but we can't get back to you in time we can also share that as well. So if we could try our best to do that that would be helpful so that the right people are
here to answer the questions as well as we can get you exactly what you're looking for. So, Miss Cribs, uh, also for future reference, we're asking um um I'm assuming you're supporting that. I saw your head shaking in affirmative that you are looking for a description
of what it is, and then also why are we purchasing it, please? Thank you. Okay. some of them and I apologize that you know it's like we'll work our way
through navigate through what this looks like. So obviously if you have questions we want to make sure that you're getting the answers you need. So um the digital assessment library is a tool that our special ed department has used for for several years and I'm not exactly sure of the details but I do
have Mr. Walsh here from special ed. If we want to have him come forward and give a little description of that please that'd be helpful. Thank you for being here. Hello. Um I I have a write up too, but along with the description, what would you There was a couple of questions there,
so I just want to make sure I'm answering. I think just the description might answer all the questions. Okay. So, uh this was something we implemented about 10 years ago. We went from all paper kind of diagnostic um into this software with by Pearson.
Um it started with our psychologist and now it's grown to all our related service providers. So it's a software system that holds a various number of assessments. Um when it first started um still today we have two iPads. The the scholar would have an iPad and then the
the related service provider psychologist would and it's a it kind of works that way. Um it it's open to um like I said a various amount of assessments. I don't know them all. I'm teacher by trade. So that's what I had.
Um and so what that allows us is to stay compliant not with uh not only MARS but IDA. Um we can't just have one or two assessments. We need to have a variety. It's it's right in the law. So that that allows us to do that as well. That's very helpful. Yep.
Uh reason being we just wanted to have a good write up uh for the finance committee which we did that to then have the approval to come here. So, it did it was in the works for quite a while. I think we missed uh nearing the end of the school year. We missed the deadline for finance committee. So, that's why
it's pushed out a little bit further. Okay. Thank you so much. Yep. So, this one is going forward for 2526. So, um thank you. Nothing out. Okay. Y um so then for the trune and I know this is one we've adopt um adjusted the last
few months. We've got some additional invoices that have come over the last few years. So, this is bringing the total for the um 2425 year to the 150,000 and should cover all of the invoices that we've received through
June 30th. Um and that's kind of on the the mix of it is if it's service before June 30th, it goes back to or materials received before June 30th goes back to 2425.
And then if it's July 1st or later, it will be recorded in 2526. So just starting to look at some preliminary things. We're still closing out fiscal year 2425. But there may be some things that we thought were going to come in before June 30th, but didn't
actually get here by June 30th. So we might have some budget variances just due to timing. Um, and you never know what's going to throw off the timing of when it's coming. So just kind of keep that in mind. June 30th is the magic. Mhm. If it's before, it's in 2425. If it's
after, it's 2526. So, I'm wondering if just if there's a way to like tag that in I would imagine it's only specific to this moment in time or these kind of two months where it's just a little funky and we like put a little asterk or
something to be like, hey, this is that's where we're trying to get into the descriptions, too, just to tell you what fiscal year it's going to go that it's pointing towards. I love it. Thank you. Yep. Um then moving down under special funds at still grants. So it's um under our
21st century learning community and section 31A. Um we did have a loop after school provider that withdrew. Um so our other afterchool provider has stepped up and done some additional services. So their invoices are higher than we had
anticipated when we did the original. So trying to um get that all and the loop summer program again um it's a requirement of the 21st century grant. So it does start in June, ends in July. So there might be some adjustments there
as well. But um International's Network for Public Schools. So, this is a a program that we've started at Union High School for our newcomer pro um program and working with is it it's internationals. I was going
to say I've got Aaron here that Aaron Resley from the principal union that works with it. So, it's kind of a new program that we started. I know last year they were thought it was very successful and very helpful um and looking as we look to transform that
program to a new model. So that one is a 2526 and I believe and yep and the rest of it is all bond related items. So if there's additional questions,
comments. Okay. Okay. And so that is our only action item. Is there a motion to move forward the purchasing agenda to the full board? So moved. Seconded. All righty. All in favor, please say I. I. Any oppose? Same sign.
All right. Wonderful. We will move that over to the full board. And Miss Crips, that's what I was gonna say. I I guess I don't have a lot on my side. you know, you had some we had some longer finance committees for May and June. So July, a lot of the activity that we're working
through actually posts back to 2425. So we've kind of got a pause here on activity that's going through. Um I talked to Miss Williams a little bit. We will be picking up some of our training type items probably into August and September sessions of what those look
like. So, if you've got items that you want to see, definitely communicate with Miss Williams and we'll work on trying to help you integrate into school K12 finance. Um, it's complicated, it's messy, and it frequently changes. So,
um, I haven't heard anything on the budget front on the the only one that I did hear that was really good news. if you'd heard um at one point they had frozen the federal funds that impacted several of our title programs um that they will be released um we get
them through the state have not got any updates from the state obviously I think it was coming through late Friday night um so they're probably still processing through so hopefully we'll get our allocations on those title programs in the next upcoming weeks um so we can
continue our plans for what those look like I was starting to get a little nervous But yeah, so nervous question. One question. Do um Rhonda, do we and again I'm always asking for ballpark figures, so I'm not going to hold you to do we have a sense of how much money in
the in federal uh funds and title grants that represents in terms of dollars. Again, I don't off I know it's it's it's a few million dollars, but we'll put it ballpark it that way. And that Yeah. So, a lot of big important programs for us.
It was it was big and and we have staff that are funded with those as well. So, that's what I was getting nervous. Yeah, some of them we maybe could have looked at alternative funding sources. There are other ones I'm like, I just don't know where else where else that would go.
Um, so huge relief that they're going to be coming forward. Um, and the other just quick update as I talk about year end, our auditors were in last week and did some preliminary work. um that went fine and they'll be back in September to
do finalize the rest of the audit. So um and I just will share that I did um talk with Miss Cribs about putting together some in the training going forward kind of a past report of our audits and what our find what their findings were so that you can come in
and understand um multiple year perspective of the audits what they find and if there's any material errors that they find it's noted in the audit. So then that way you all can also see a history of where we have landed in these audits for your knowledge as well.
So she's going to put something together for us with regards to that. Thank you. Okay. Anything else from either of you? Um I know you guys are working diligently through what an amendment might look like as we're waiting on state funding and some other items. Any anticipation, I mean without going
to the state, but any anticipation of timeline and whatnot? Not at this point. We'll see um once we get more information from the state how drastically different it is from our assumptions that we made to in the original budget. And as you know, we continue to work with our um on our negotiations and what
those may look like. So those would be the big two. Um also once we'll have the fall count. Yep. I want to see where the fall count is. So I don't want to go through a lot of adjusting because that could be another big Okay. thing. So the earliest may be November.
By the time we get um fall count day is usually end of September now. Um November for the amendment. That would be the earliest um because we don't actually finalize fall count actually into November. So it'll depend
on how we're doing on fall count, what we've gotten out of the state, where we are in negotiations. Those are kind of my three big big ones that I'm kind of watching for amendment and looking at timing. If it starts to trip much later, it's going to be pretty close to what we would normally do and bring it in
January. So, um they are a lot of work. So, kind of try to balance that out of what that looks like. So, okay. Thank you. There's nothing else. This meeting is a journ. Thank you. Thank you.