right 9:00 in order for the flag to the flag of the United States of America and to the republic for which it stands one nation under God indivisible
with liberty and justice for all okay with that being said Doyle Spear the chairman called me this morning said he was sick so I'm the vice chair so I guess I'm sitting in the seat today um so uh call the meeting to order uh
we're looking for approval of the agenda so moved second okay we have a motion and a second uh to approve uh the agenda so all in favor say I i i opposed same sign okay approval of meeting
minutes i did have one change on the minutes is at the top it said April 18th that should state April 1st mine said April 1st mine said April then I got the right I wasn't here so you were going to have
to make the motions i'll I'll make that motion to approve the minutes second okay we have a motion to second uh all in favor say I i i opposed approved approval of the warrants
speaking of warrants what was that speaking of the warrants did I have a question on the one that we were going to research last from last meeting or did we get that answered someone got a better memory than I had a
question i think we had the answer before we left we I'm thinking yeah someone came in maybe the highway or something came in and answered it or I can't remember what it was obviously if I can't remember you can't do that in
got a question there there's Triek software that's shared correct insight mapping annual fees you know right uh Mr chair I I don't know i guess I would think it would be mapping where is that
it's district commissioner page 11 says fees for E911 program okay that's what that is okay rwb advertising advertising display
Miller Foods County what's a grant something so I'm going to go with the assumption it's the uh AIS and They got a thing up over like
display something okay i did not go and verify that but that was what I was under what I was operating under i'll make the motion to pay less mr chair here we have a motion do we have a second second have a motion a second to
approve the warrants all in favor I I oppose same sign um I also did include the first quarter uh spending that was part of you know for for all the departments
and also a listing of where our uh first quarter monthly balance cashbook was from the treasurer's office as well as long as they just walked in I'll ask you Pat you see they prove the bills but from Ziggler
$10,62 for gasandom labor yep what would that be uh we had a seal go out of one of our roaders on the cabs it was leaking all the way yeah it was for road well I guess you got to fix that yeah
you don't have much of a choice no I think that machine was out of learn yeah um the 200 17 model I believe it was the one be our second thank you
sarah did all the departments look pretty good as far as the percentage there um I yeah I kind of look through and it looks like it's all pretty good pretty good um like there's some other things it all depends on timing of when
takes out like the computer portion if we took that out in January or February and transferred it all over all our departments would be at 50% right now so it's all kind of about timing when you take some of those things out um for the most part it looks like everybody's kind
of in line i just thought it'd be good for the quarterly or at the end of first quarter because it kind of show you guys what's where we are for spending and kind of kind of where our balances sit in our accounts
this will all look a lot different here in about another month after first half taxes are are collected and then the end of June July when they make payments or first half payments out to the townships and the school
so it's es and flows it sure does so I can't find it now i had a question the remodel of the where the former sheriff's department was seemed like some of the furniture
and equipment some of them numbers are quite high did that that end up with where um the furniture and equipment I believe came out of each of our departments so it came out of the coordinator the HR so that was split kind of equally yes for
the desks um those other pieces i didn't look to see where Jeff had taken or put those into his budget um and I think in in the future we'll just need to create a
better I'll work with Tina and making sure that the budgets are kind of in a specific order kind of helping some of the departments get through their their their budgets make sure that they're put in the correct
line items so I think the the end number will be okay it's just that right now there's a little we need to work with some departments on how they they budget or how they build and some of the furniture expense will be offset i don't know if that showed it because we
sold the furniture down here yep and right now we're um we need to have a discussion about if we'd like to purchase tables out of this room and move them up to the other conference room too um
so I'll work with Tina because we're getting some some bills or some invoices on what these would be so we'll just kind of maybe talk about that at another building committee so you can do different arrangements up there well it would be these desks we
would just be there but we need to purchase these to bring them off there and these are for sale they have well they're not but Western Pur will sell us some i see yes we're not going to put them out on the
road with a sign that says no no but I mean I mean we got we got plenty here and what's the deal yes that's that's the reason that they're willing to Okay let go of a few and we're not talking taking a dozen we're talking like six a
week yeah okay and then that way that other room can be kind of modular um as a a meeting space back there what is that there's four back there but it's the same table as upstairs too okay
and there's there's probably more sitting like that upstairs than there is just this as well yeah why not with that we've already got
a a process for figuring that out we'll just use the same one we used for that furniture exactly yep path i see our 30 mph speed sign is down by Oak Lake
did that get run over or get over it did waiting on parts I do believe to get it fixed sure what are you doing out there i can't take credit for blame uh I think it was the last snowstorm it was icy and
somebody went off the road and took it over with that list we lose one once in a while we lost one in permanent and that same story
okay then we're ready to go now you guys got all the papers that you could imagine carl sent them to you all right so the first thing is the dust control um sent out for three bids again hen and
Log Care uh Fergus Power Pump Knife River and Hen and Lock Care was still the same price as last year so still 96 cents um a linear foot on that so I recommend that we go with them guys again this year we didn't have any real issues last
year so it all worked out pretty good those questions that you people have been notified and they contact and decide how many teeth they want or how how the So after we you guys approve who's going to do it I will put an ad in the paper it'll go on our
Facebook page and then they come in fill out an application and pay us we'll get them on the map and then the last week of May will get sprayed but do you find many that miss it and come in late and wish It's been pretty good no it's
pretty decent i mean you know maybe one or two right at the very end but then I have them guys contact you know kind of directly so yep and it apply it and Yep we Yeah we got to make sure we have it graded we got to make sure there's good material there on
the road you know so it's not loose little bit little loose so it soaks in a little bit you know so because after years of applying in the same spot it gets sort of muddy or slimy so we work it up and maybe put some new material with it so you guys do the staking
though right yep we do the staking yep make a motion we accept the bid for Hen 96 cents okay we got a bid for a motion to accept the bid for we have a
second we have a motion and a second to uh for in to do the uh application on the gravel any further discussion hearing none all in favor say
I i i oppos same sign motion carried then the second thing I got is I reached out for to get some classified this spring um I look to get some down in like the southeast corner of the county um we
have a pile from marks from last year up here on the north side of the county but I wanted something so a little closer for the south side of the county so I reached out to Central Specialties and Wagner's um and got two bids there uh Central Specialties came back at $6 a ton and WGN at
675 um so I'd recommend that we go with Central Specialties to purchase 14,000 ton of gravel is that 127 there west or uh No it'll be actually out of the bar that they're just on 55 sure east of the
river so that'd be handy yeah and they also told us if we need more that is available there so I'll make that motion Mr chair to accept the $6 per ton at $84,000 bid okay do we
have a second second we have a motion and a second uh to accept the uh central Specialty Bid or gravel um any further discussion hearing none all in favor say
I i oppos same sign motion carried thanks guys [Music] you're not supposed to get easier right i have four items on the agenda for you today
uh last Tuesday we received bids for County Road County Road 43 in Wendell uh we did get five biders on the project uh low bidder was Joe Riley Construction in the amount of $460,260 uh quite a bit lower than the
engineers estimate these types of projects are always hard to estimate since they're in towns re working around old infrastructure you never know what's going to be there so there's generally some unknowns when a contractor bids it so we did get surprisingly good bids on
this project so uh I'd recommend awarding it to Joe Riley Construction so move okay we have a motion do we have a second i'll second that okay we have a motion a second to accept Joe Riley construction bid uh for County Road 43
any further discussion hearing none all in favor say I i opposed same sign motion carried so Matt all the bids were estimate is
that a sign of the time not a lot of work or Well I can say I didn't estimate this one but or was the estimate high the estimate was probably a little high i would say it was higher than what I I
had budgeted for this project so it's an opinion I guess is what you would call it yeah uh the next item I had was an engineering service agreement with more engineering to do construction observation on county road
43 an hourly rate contract typically these end up being about 8% of the total construction cost so it'll probably be right around the 40 to $50,000 range when it's all said and done so I'd recommend awarding it to more engineering they are also the city
engineer up there so that provides some continuity with what goes on in the city so hey do we have a motion motion to approve Mr chair yeah we have a motion do we have a second second do we have a motion to second any further
discussion hearing none all in favor of the motion signal by by saying I i oppos same sign motion carried i think that was our last construction contract unless we get some money somewhere for this summer so we're all
full up on that in that respect okay uh the third item I have is the uh county board certificate of acceptance for the CASA 10 project uh what you have is the uh final
estimate for the project at $1,519,331.88 uh we have worked through just about every single thing we've had with uh Joe Riley Construction so the last thing to do is to final out the contract uh we won't
write the check this week but we will uh we are waiting for clearance from MIDOT's OCR office of civil rights to give us clearance to final the contract which could be any day that it comes so just getting this ready to uh be able to write the check when we our last piece
of paperwork we leave so just looking for uh accepting of the Cassad project motion i got a couple questions i mean what's the turnaround number on this the turnaround yeah is there turn around on
this as far as the state government's pay well right because it's a federal contract state contract office of Civil Rights has requirements of on contracts such as disadvantaged business minority all those things
so normally they just got to send in their paperwork and EOCR will get clearance i know Riley's has been working on that right now so we could see clearance this weekend well we're struggling with that with Rainbow
Rider building over in Alexander oh really yes that's why I asked this question i have contacts I can call them well and that's the preapproval that's preapprove that is it's not after the
fact like this is a certificate of final acceptance right so do we have a motion i'll make that motion Mr chair okay we have a motion do we have a second second we have a motion a second any further discussion on this certificate
of final acceptance on County Room 10 hearing none all in favor say I i oppos same sign motion carries the last item I have for you should be a pretty simple last board meeting uh we
awarded the contract or awarded the bids for the ditch 3 crossing on 54 and two to Joe Riley construction and before you have the contracts to do that work so we're just be looking for board approval
to sign the contracts make that motion we have a motion do we have a second i'll second i do have a question do we get So are we going to have Dwight sign them they need to be signed today they
don't need to be signed today okay good okay so we have a motion and a second any further discussion hearing none all in favor signify by saying I i i oppos same sign
motion carried thank you that's all I have for you thanks hold off and get a hold of Doyle when he better and then I'll bring them down to you or Yeah that's fine we're not going to get started for quite
a while well I got two items first one is basically similar to the last couple of them we've signed all those contracts are down at recycling for guys to come and do the hauling of all the different things this one is for the oil antifreeze and used oil filters
this was for whatever reason it took their people quite a long time to get it back they've had it for a while but they finally got it to us basically just looking for a motion so that I can have Doyle sign both their uh hauler license and then their contract as well so like
pretty straightforward very simple i see the signature page yeah it says you because when you were still chairman when it got sent out to them and they got revised copies and just never so I'll cross that part put Doyle's name and I'll just have Doyle sign out he's
better and I had that conversation yesterday it was the amount of time it took for them to get it back i wasn't going to try and wait to have the name and all that it just wasn't worth the make accept that contract
go ahead i'll second do we have a motion and a second to accept the contract for let's see it's East Side Oil right yep okay any further discussion hearing none all in favor of
said motion signify by saying I i i same sign motion carried and then the second item is so at the end of last year I came and said "Okay how often do you guys want these kind of updates on where we're at for solid waste?" You guys said quarterly so I
just got the all the info from Angry Bson and a couple others here the other day so here is the quarter one report for what we took in uh across the board i don't not quite sure why but all the numbers are a little lower than last year they're I don't have a good reason why i
don't people just are throwing less away or recycling i don't there's not a real good one there but they're on track uh the one thing that does look a little I don't know funky is if you look where it says that quarter one percentages compared to what the cities are contracted at that first quarter is
always way funky just because there's not enough numbers in there to get down close to what that percentage is actually so by the end it's usually pretty close pretty straightforward we are hopeful here that Pope Douglas will get their recycling floor up and going so
then we can see if we get a little better recovery on a couple things so but you guys have questions I can take them but others so it's just more FYI where we're at so So it appears that organic our
organics program is sprouted in Elbow and nowhere else currently Elbow is kind of the only place she works but I'm working with the city clerks here to try and get some more things going i'm hopefully going to be sending the city some stuff here this week to try and get some of them to meet with some of their businesses
and and if you look back the last couple years the beginning of the year basically Elbow was the only one by about mid year that summer time frame that's when the other cities kind of start getting stuff going which corresponds to all the different city days or city events or that kind of thing
so this FYI Mr chair or do you want to No yeah just it's just FYI it was more just you guys are in the loop on what's going like I said there well the the rolloffs that they got down here in in the sites and stuff like that that's a whole different world yeah they're much gonna
be way better and they're actually a decent bit size bigger than those trailers we had so they hold a bit more so I'm hoping that'll keep anything from getting too over full and stuff just kind of get laying next to the fences or thrown wherever and then there's been a couple of carts delivered too for some styrofoam or for some plastic bags to
try and keep those out that should help with that whole contamination deal like we talked last month with Douglas to try and cut down on that so and it seems to have worked they both the carts were full when I was stopped last night so What do you guys tell they've got to babysit them a little bit because you
get a big TV box and you know you can bust it up with it they took the cardboard dumpsters and put a metal bar across the big swinging doors in the front so you only can stuff it through the slots which is the hope to kind of cut down on people throwing non cardboard in there and make sure because you're supposed to flatten them and do
all these things so hopefully that can kind of help but we'll see and then Ken I did get the ash pit report so I can send that to you if you'd like to see it it's a light reading of 200 and some pages so just just pre-warned that it's a bit of
So would you like to report on what you read i haven't had a chance to look through it yet because it's 200 pages long but you're talking about Yeah they do what are they getting back out of the out of that draft are they getting anything that's you know what I mean it is affected but I mean they get Yeah
they get their four or their 4% recycle bolts out of the trash and they're hoping with their new MURF deal get close to eight but we'll see when that's up and running what we actually get you know you wouldn't send it to me that'd be fine yeah I'll afford it i just got it the other day here but I got a
question the organics yep like the Ashby school they're not They have West Central schools uh the guy I talked to the one of the people at West Central and Barrett he was kind of talking about it but I think they're worried that they wouldn't get enough help during the
school day to do it or have enough to make it worth it you know have somebody stand there and kind of teach kids do all these things so that's it's incredible the food that gets thrown away though i would agree at all i mean all the schools could pretty much do it
i see it i mean they they get rid of it you know like Stevens County hired a summer intern entirely to go to all their businesses all the different places it all we just aren't at that point yet and one guy city clicks the school's paper
products yep acceptable with the organics that I don't know they have to check that's something we need to figure out because if we're going to ask them Yep to take your tray and dump it into this organics whatever they use for napkins
or whatever has to work too yeah you're going to have to because I mean just the milk carton if it's I don't know what they use today but if it's the same that's going to have to come out you've got at some point it's got to we got to have that conversation yep
because getting one thing and then keeping silverware out of there is going to be enough right yeah it is i hope it's here to get rolling pretty quick but lots of items
so set it up on a bar screen like San Re might want to mention too we've been working with the Lions Clubs a little bit again that way it's always a good conversation piece last couple of months we've had some lines comes who are doing all the plastic bag collection stuff their
vendors where they've been bringing them have kind of dumped them left them out in the wind but they called asking me if we had any ideas and we called and had a conversation with Pope Douglas with their updated floor and all that um because the Lions Club had a company
reach out and said "Hey we'll do this but I need you to have somewhere to put a trailer somebody somewhere to put a bor somebody to run the BOR if you did all that we'll take and do a lot of the work and get you your benches and do all those things." Pope Douglas said "We don't have staff to run the BOR we don't
have a second BOR." So that was their big hiccup they're hoping maybe down the road once they get a little farther ahead on set up on their new recycling floor maybe but just like all these facilities they're basically designed every square inch to fit whatever they're using there is not you know
leftover space extra space so whether or not they get one is kind of up for debate but those plastic bags have kind of a no value no return they're not really a commodity to sell the benches are great and environmentally it's nice to get them
out of there but there's not a lot of good options for them so they were where they were taking them in Alec that it doesn't sound like a couple different places some in Fergus at service food there's some like at some of the cubs but it sounds like a lot of those places are having issues
with people stuffing all kinds of stuff in those bag deals or somebody's taking all the bags and then stuffing them in like the Pope Douglas recycling stuff which if you run bags through Pope Douglas's murf it wrecks all lots of things because all the bag basically
quiet and just wraps around everything you like you run a lawn more blade over rope it not good so so that's kind of their they would rather just see them in the garbage as well for now because there just isn't another option so and we talked to
Alliance Club we aren't big enough of a place where we can house and do any of that we our recycling site here in town doesn't have the staff doesn't have the space to be do anything it takes how much to get a bench thousand pounds,000 pounds to get basically so if Grant County were to find say "Hey we've got
space available." It's a 10-year commitment to get one vendor they wanted So basically the company that came in wanted you to take a 53 foot trailer park it and then have your balor and something to load the bales which are 700,000 somewhere to park a trailer fine but that's whole that's completely
different than having a BOR yeah they wanted like you to basically give them processed bales so they could then take the trailers swap them and then they'll go do their thing with them which I said we aren't that we can't accommodate that volume i said the amount of volume or the money everything up there just
doesn't compute for us i said if Pope Douglas can't do it as big as they are and as many avenues they have there's no way we can and they seem to understand that and they got that what's the the answer to them is put them in the trash that's that's the answer just right now
put them in trash but I thought you said that cause problems no because the trash goes to the incinerator no when they sort it go up the sorting bill not in the recycling yeah don't put it in the recycling because the plastic is not recyclable so at least there was a county in southern Minnesota that tried to jumpst
start this so I think the conversation was is the clubs locally around here might try to find a like a stock trailer or something and load everybody you know because you've seen that going in in Ashby there that clubs are doing a really good job of collecting stuff but
they don't have an outlet for it so now they're maybe considering take I think it's a Madison Minnesota or something so they might take all them bags that are in that old building next to the grocery store and haul them down there and then they're just going to take a time out
cease collecting those bags until we this evolves or matures a little more there may come a time when when we can deliver them to to Pope Douglas but right now there is nowhere for them to go so it's I mean environmentally it's not the greatest thing but that's just
the reality that's recycling is all about money it really is there's no market to get rid of that recycled material then you you just don't do it wife's bag we got bags in our garage we forgot to bring them during a meeting last
night bread bag keep them out of the trees well that the heritage is going up to that great we got We're late aren't we oh no we're on a question it's not on the agenda but
where are we at with patching and Steven shower and what's the other name so I it's not anywhere that I'm aware of it's just kind of on hold so raised the ball in someone else's court pretty much
yeah so it's not in ours right okay yeah we approved a conditional use permit yep they got it upheld and then so it's so permission is given to do what was proposed but if they want to do something different then we re back and start over
if they don't follow that conditional use permit as it's spelled out and was upheld then they have to go through the whole process of a new conditional use permit right and I've expressed and shared with Stevens County that we're will if you
want to do that we'll we're willing to it's not like so they're Yeah they're aware of it yeah so it's Yeah yeah thank you y for sure okay carl all right you have some bids
here for So I was asked to go through the the lawn care snoring and we cleaning contracts um and what I did is I kind of I took all of those contracts and and kind of I sent that out to you yesterday
afternoon and uh the things that I broke down were the employee costs um the employee loaded rate came from the the auditor's office of what the prior maintenance guy what what his rate was
and then what we went is we went through the the maintenance equipment um so that includes um like the the chemical it includes the lawn mower um the basic maintenance equipment that was used just
specifically for lawn maintenance and uh snow removal so it also included like when the brushes needed to be fixed from John Beer uh we did include that cost in there so I figured it out two different ways with the maintenance equipment and
without without it in there um and I calculated the the loaded rate with the maintenance equipment was 107,586 and excluding the maintenance equipment it was 95,763 so let me ask you a question
maintenance equipment 11,800 [Music] did that include like a depreciated value against the equipment we own or just direct cost the and then how much equipment did it that was just the
direct cost so we leased the lawn mower so it was the the lease amount of the lawn mower and do you know what that lease amount is uh $6,000 a year a year and how many years that is I have
stepped out somewhere um so I'm not Yeah I don't know how many years lease that lawn mower was um I don't I don't recall that whether it was a three or five year lease i'm not sure but it the the brush that was on the
lawnmower that did have $5,000 worth of maintenance done to it in the last year because we had we have two brushes and it always seemed like one was I was at the shop so I did include that in our cost so the cost is about 5,000 a year
for brushes for brushes yes they get a workout though yeah they're they're in the really necessary you know we need sweep and clean up and all that stuff we ain't dragging dirt in the buildings either right they kind of sweep that with the
snow and if they don't sand and salt or anything like that anybody who works in dirt brings plenty of dirt into the courthouse without walking through the right but when when the parking lots are grown through the brush they stay
cleaner so any any other questions on how I calculated the the yearly cost of employees so then the lawn care um and I I tried to create so that all of these
bids were comparing apples to apples because not all of the bids included the same items um so with John's Lawn Care uh fertilizer weed spray bagging Roundup irrigation none of that was included in
the cost and so what I did is that's why I had those numbers in red to show that those are fictitious numbers or those are numbers that I pulled from other bids um so I pulled those numbers directly from grow green and just kind of inserted
them in there but I wanted to differentiate them different because that's those would be things that Grant County would need to hire and that doesn't necessarily mean that would be the cost of those items because if that's all that those other companies it
might be more expensive than what Gro Green who's already there who's already doing the whole process gro Green might be able to do those things cheaper as long as you're doing the rest of it but it doesn't necessarily mean that that's what it would cost Grant County if we wanted those services but again I was
trying to compare apples to apples not necessarily apples to oranges to bananas so Mr chair I'd suggest that we suspend the meeting till we get our department head that relates to this discussion back in the room we know where he
went no not good hold the board invite you back in had to get some law enforcement up into the portic
so right back up what's going on in the courthouse law enforcement up in the courthouse attic they pulled him out of here so must be something he would have stayed he was here remember we talked yesterday about what did you serve quite a few at
the fish fry then for the fire uh I think it's like I think our final number is like 560 something is that kind of That's about average about average yeah last year a little better year we ran out of fish of course but this year we had 30 lb left maybe so what do you
order amount of fish uh 700 lb I think it is a walley place or what is it uh um pollic bread
that's good that's good yeah everybody likes we tried a new batter this year no it turned out okay some said it was a little too salty some said it wasn't salty enough so I don't know is what it is
you can please everybody let me know i've been trying to figure out how to but you're right wait the rope is going to come off i was just looking at that now it looks like the southern part of the state comes off tomorrow so I'm guessing Monday
that'll be a good thing but now the frost is starting to come through the gravel it is they're wet i was roaring around on them this weekend that coming back on 11 yeah it's not too bad but now we got a sinkhole just east
of that we must have a c separating underneath the road where's that just west of 11 on one right there as you get right to them there i can't think of the street so
everything holding the driving leg thanks for coming back jim they uh they put you to work up there they had to do some maintenance on the radios up in the attic sure more help than they need to get up there yeah
okay okay i guess we were just discussing the these bids and the the overall figures so So um again to get everything kind of
comparing apples to apples I did end up calling uh John's Lawn Care yesterday i called the grow green and I also talked to Chad Vansen about what everything was included in their bids to make sure that I understood what was going across
across all um and again I was trying my best make sure that we were comparing apples to apples and not you know and completely stripping out the fertilizer weed spray bag and all those other things out of like grow
greens i mean they're going to be almost $4,000 less than all the other bids if we just said none of these things are included so again it was trying to trying to make sure that
we were comparing them all equally so anything that's in red uh on your spreadsheet was me manipulating the numbers to try to equate fits so the the difference was is John's lawn
care would be you know after adding in the cost of the county outside cost would be 23,140 um and this is not in your sheet but uh it would be $16,000 per year
um just his cost but then the other cost we would have fertilizer and those other items um Chad Van Sadden's estim estimate was 17,415 as the courthouse currently sits um once the landscaping around the le is
complete his bid would be $24,97 and then grow green um would be $19,755 would you say the bag is a spring and fall cleanup it is a Yes because that's where they they thatch the lawn they they bag up everything um
and then in the fall it will be all the leaf removal everything else that's what they're begging and taking away that's what that reference that's what that references yes because that was one of the questions that I had of whether it was a weekly service or whether it was
you know how many times it occurred moving on to the snow removal um can you go back one more we didn't know the answer do you know you said the lease on the lawn was $6,000 do you know do you have how long
that lease is for at the time how five years something like that how many years are left on that lease or so at the end of that lease Jeff is what happens to the mower does it just go back or is it a purchase type deal or
least to purchase or uh option to purchase or you can lease again or trade if they offer correct and they still offer that currently yeah the leases okay so what size or like kind of what is that i
haven't seen it but I mean 1445 the size of the line like horsepower and deck size 25 horse diesel deck size is 60 in slot 60
it's a 7 iron deck you know it's heavy duty stuff it's commercial set very heavy duty yeah is heavy duty does at least have a set number of hours
or so it's a no generally they look at the hours but there's no like you don't get nicked on having excessive hours and we've never had excessive hours you know about how many hours it gets a year now
right now we're hovering around just over the 200 hour mark for the first year yeah first year or second year well since we got it i mean that's where we're at right now and I'm trying to
remember off the top of my head when we rotated Canada off the top of my head but it is a couple hundred hours a year so traditionally then you got you got that around the 800,000 mark I think when we traded off
the last that sort of they want them just under a thousand if they did that's when then they got something bigger material for our last one they sold right away they don't last
no you ever put tires on them yes we We have a spare set of regular tires and we have some winter tires that we put on them as well for obviously doing the parking lots in the winter
better traction it's a wonderful machine got all the visibility in the world and windows are clean and I mean you can see out of it when it's snowing and visibility is Do we lease or do we own all the
attachments we own the attachments yes and the Yeah not the deck and and the deck the deck came with the tractor when we traded off we traded the tractor and the old mower
deck for this mower deck contractor so that's part of the brushes in the blower we have i guess I got a question Jeff so say we go with these bids uh what happens to
that tractor i mean there's a part of we're gonna during winter time during the day still gonna need it i don't imagine wherever we get for snow removal is going to come three times a day no and
that's that's that's my concern on these bids is you know timeliness I guess and uh you know we still need that machine so we're still paying that $6,000 a
month or a year on that so because we we do need when it snows a little bit we need to brush the sidewalks off like you guys have been doing a good job on all the years so um and the plow trucks up there you know if we get a heavy snow
load during the day we need those we need that plow truck too mhm um because it's not just that building it's this one and other places so or a skid loader you had a skid loader up
there times just to move piles right so Carl I got a question for you when you guys did the lawnmids what did you guys all include for yards for what do you mean what areas are you all because I
got that phone call so we the the areas would be the courthouse and the lawn here so it did not include that the other site or pine park or pine ridge park okay so it's just strictly these two guys all
right well and this one is tied into Justin so that it's all mowed uniformally so that's a bigger discussion because we're not going back to having that mode at separate times and having so
just green so on green you pulled out because they do have social services and recycling in there you didn't conclude that i didn't include the recycling no or the social services social services i did that's the GCO
building so I I did include it with in the lawnm yes this here yes okay and each one of the the bids all had it broke out the only one that I grow green i did not include that part of their bid down
there because we had a conversation that with highway doing their ditch they would just jump across the next approach and do that other little area and they do have a an old lawn mower that's down at the
recycling center also that if they need to mow inside the fence they could also do that as well i I feel like that would be one of those things that they could handle but as long as your your summer help is already mowing I think they were saying
that's like 26 acres of of area down there so it's it's not a very large area and all this work we're talking about is a timing thing whether it be snow whether it be leaves whether it be mulching leaves whether it be cleaning things up but you know what I mean so
all in the big picture it's more of a timing thing so where I'm at is to replace Bradford that's what needs to happen here because you know something these numbers are going to come in somewhat affable and
you were all going to think that it's probably going to be cheaper and it's not going to stay there well and this is where with the the snow removal John's lawn care was 41,400 um Gro Green was her time and I
had asked them how many times they had gone out um because originally I I went through the calendar and counted 22 I believe snow events that occurred through the year so I just wrote 25 times um but after the building
committee met uh we agreed on 36 times so that they grow greens estimate would be about 16,200 assuming that it's going to snow more than this year or last year and then the cleaning
contract you know and I just kind of looked at that a few different ways um I assume that if it takes two people it's going to take two hours to do the courthouse and that was after talking with Jeff saying that it takes about three and a half hours to do the
cleaning as an individual i just kind of rounded it to four hours two hours per person um it'd be about $77 an hour and then the last page is the summary that I have and I just included
the employee cost with maintenance and then without maintenance and then I included the lowest bid of each one of the items um and then I totaled that so the total cost of lawn care removal cleaning
would be 13 113,955 would be would be the cost on that just to chime in here a little bit you know years back I used to run a crawl truck up you know around the blocks and when it was flowing for the city and and I've seen that courthouse parking lot
where you ain't going to take a Bobcat in there and go start blowing snow it's just overwhelming so we get snow big snow events and I I can't say that you know the contractors would probably do the job it
just said I think the convenience portion of it to make sure that the offices are open and and and do it in a timely fashion i think it'd be better if if it was employees spun taken care of by
employees and I I'm speaking here of a little history i remember 97 or 96 97 where behind the courthouse we couldn't get in sometimes because of the snow and
uh the city of Ela Lake County would come and open it up for us and uh and so I'm I'm kind of with Bill on this DLA it it's uh I just think that uh we should probably replace Radford there and uh
and then we have the personnel there then if it's snowing or whatever to get on it uh and keep uh the government functioning up there best we can that's just how I see it so I guess
uh my point of view Jeeoff I'd like to hear what what you think uh could happen because uh you know I you know we all getting older right Jeff but I I found that out when I was a sheriff i there was one day I had to retire and
I'm assuming that one day you're going to retire so what are we going to do what are we going to do then with the knowledge that you have on all these buildings um if somebody isn't in there learning a little bit of that that's that's where I'm at um it just concerns
me because like how many guys know how to get up in that attic of the of the of the courthouse i do but a lot of people don't know how to get up there and uh function up up there and it's just
things like that so I just wanted to know what your thoughts are um I don't know i would prefer to have an employee but I can also see why it'd be nice to subcontract out as
well um okay well looks to me like the dollar savings isn't really there though is it i mean and then then these contracts and I'm like Bill said these these
people are all capable of handling this stuff i know that because they're good at it but uh but you know is there a set in stone overage here where if the snow is so much they're going to charge us per hour more and things like that um do
we know that and and that would be their their highest rate on grow grains would be $75 an hour yeah so whether how many times a day or you know so many inches Yeah can I add a comment to this yes as
a county employee that takes county insurance we always talk about we need to build our group right so we hire all these contractors we're not building our group it's going smaller which increases our rates so that's just something to
think about not that maybe this person will even take it but if you don't give it a shot they never will one of the things brought up too was if you know is Jeff's time could he
focus on the the cleaning and the other maintenance stuff and then hire out the lawn care the snow removal and he would be the secondary for say uh cleaning up the the snow from the day around the doors and and whatnot or
would that be trying to think of this a couple of different ways if if you were looking at replacing could we do things to take some things out just like I got a question for Jeff how much time would
you say you're involved in this building as far as your weekly duties Um right now the building pretty much takes care of itself so it's really just to if somebody needs something they
send me an email and I check the boilers and just make sure everything's working in the building so pretty minimal right now and the yearly elevator maintenance yeah and all that standard stuff yep generator maintenance
boilers so there's always things that you never know just because it's new that don't mean something going to happen you stated that you figured the courthouse was four hours or four hours
what was that hour i So So Jeff had stated that it takes about three and a half hours to do like the cleaning so that would be the the bathrooms cleaning a common area and he also stated an office and taking picking up all the garbage and different things that ask
home three and a half over a day very basic cleaning for the very basic cleaning and so when I looked at the cleaning contract 20 hours a week well so I so yeah it would be about 20 hours a week so I looked at it and there
were 253 working days in 2025 excluding holidays or national holidays which equates to about 21 days per So so that would be 21 days times 4
hours that's approximately what it would take to clean up courthouse and that that rate is at 779 cents one of the
things looking at that cleaning contract is if you take a look at what they call their daily services first of all they they quoted in their contract that they're willing to additional work at $40 an hour
if you take $40 an hour and what you just said 20 hours a week that's $41,600 well they said they'd work at 40 if we apply the analytics at the time but they bid us at
78,000 telling you my friends that's way too high my thinking would be I think we should seriously look at a cleaning contract but something similar to what we have here which would be a similar rate of 40
or whatever and then have our own staff maybe doing some of those daily duties or supporting them in a sense likewise if we're spending $6,000 a year
on equipment forund and some hours we should be mowing the grass i I really think that um so where that leads us I I don't know um well I I
I thought we should go up for bids just to so we can know where where our numbers actually are you know it's good my concern is we don't change anything what changes and just in our bills here we have departments
buying where do I see it they're buying Shark vacuum solution pads so the departments are doing their own cleaning that if we don't change anything nothing changes is that break room did that self-leveling stuff get taken off the
walls it's not on the wall it's on the pipe coming down i was up and looked last week it's on the wall over in the corner as well which corner when you're standing in the door this corner over here that one so I mean that was from the remodel in the auditor's office how
long ago month ago so I mean if we don't change anything nothing's going to change so who would be responsible for if we contracted all this out who would we say would be
responsible for supervising the contract st contract mr point it would be a board decision on who's going to be in charge of that whether it's the coordinator whether it would be facilities maintenance um I
would I would venture that the lawn care the snow removal be the building and the ground the buildings and grounds or the facilities maintenance but that would be a board decision on who they want to to oversee
those contracts we got to have redundancy in the system and convenience i mean how many times you go down there and mulch selling leaves going to BC and grind that up that ain't just you go down there you can't go after they're all on the ground
you can't mulch leaves in so you guys periodically I mean it's it's a convenience thing to have an employee around to make sure that you stay on top of stuff that's what that needs to be in my opinion because it's a lot of work there's many duties there
you take the salaries and the insuranceances and the Medicare and appar 2025 budget for that department it's 194,542 would I Are you talking Kenny uh both employees
there that's what it's like yes yeah um if you had one employee which borrowed you know say it was
the with maintenance of 107,000 i guess I had a question for Jeff i mean the M I don't know how long it takes to mow the yard could you mow the yard yeah
have the equipment and we and that 107,000 includes the maintenance the cost of the lawnmowing and if we had a better cleaning bid I know snow was a little bit of an animal that's older
I got six months of winter here maybe that's a combination but to me I I think we could probably get by with Jeff and that piece of equipment doing what he's been doing get a less than a seven $78,000
bid for cleaning get a professional that can do it at 20 hours a week and if we can get it at $40 or similar to this cost very likely would save ourselves quite a bit of money but I don't know obviously we got
one bid for cleaning we got one bid for cleaning yeah but that bid is significantly higher than what's been done here but that's about $1,000 a week and very similar square feet [Music]
i think what we should do here is table this then until we get a full board here where there's different uh opinions i I'm I'm still not convinced that we shouldn't hire a man
and look into the future here a little bit um and uh I just think that's the way to go for me anyway well I think I think we should table
this until we get the chair here and then you know because we we know we're not happy with the cleaning so we've got a strategic planning meeting between now and then should we have them meet with Jeff too and see
what you Why don't we do that we got to we got to you know really look at this because uh you know I ain't saying when Jeff's going to retire but say five years from now we don't have them anymore well I'm not going to make five years no
I'm I'm I'm trying to help you out with your age Jeff you can't talk about them man yeah I know but uh just to if you took the 107,000 that the cost that Carl identified and if we did get a
contract at the $40 an hour and we did the rest of the work it's about $150,000 well that's that's like 60 $70,000 here less and we're going to have a lawnmower sitting in the shed that's paying $6,000
a year to putund and some hours to blow some snow around crazy if we don't mow our own grass i just it makes no sense and except the $78,000 cleaning contract would be just
as crazy so I agree that I think we have some options the other thing I think that's important and I don't know because I haven't been in the room but I think whatever we
decide on if if the if some of these cleaning for one thing if it hasn't met our expectations we we should not have any lower expectations for our own staff as we would for a contracted
staff and if if there's an issue then that needs to get handled because from what I understand there has been some issues and I know that's more in not in our wheelhouse maybe in personnel or building committee and I'm not on either one but at the end of the
day if that's a problem we need to fix that and whether it's fixed through a contract or fixed through an additional employee the expectations whether you're a private business a partnership or a corporation or a county should not be
any different from a supervisory and a leadership standpoint and I agree we should delay this until the strategic planning and but I think we have some options and I I don't think some of the what we see in
front of us are the best to accept today anybody else got anything else for today well I'll make a motion to table this until the May Do we have a date hold on may 29th or the May We don't have another May 6
may 6th yep hey we have a motion to table this discussion until the May 6th commissioner meeting uh do we have a second second we have a motion and a second to table our discussion uh until May 6th uh
any further discussion hearing none all in favor signify by saying I i oppos same sign motion carried make the motion to adjurnn at 10:20
a.m earl I'm going to leave this computer with you then okay so are they going to be here tomorrow yes okay