You know guys that works a lot better. 9:00. We call the meeting to order and stand for the pledge to the flag of the United States of America and to the republic for which it stands. One nation under God,
indivisible, with liberty and justice for all. Is there anything to add to the agenda? I'll entertain a motion to approve the agenda. Second. Motion agenda. All in favor? Opposed?
Carried. 80 minutes were sent out. I'll make a motion to approve the minutes. I have a motion. Do we have a second? Mile seconded. Any more discussion on the minutes? All in favor of the motion signify by saying I. I.
Opposed. Carried. Warrants are also sent out. question that maybe highway related but person electric for highway lighting 4181 for what which one it's Parson's electric we consult some new highway
lighting or repairs or if you look in there somewhere else there's lighting that was hit by a plow. I'm betting it's part of that but I don't page eight. That should be done on code number 54
and 25 because there was I think a bill for like six grand for a new pole. So I'm betting that's the wiring part of it. Then the other one was the 211,000 some
tow master. Is that repairs or purchases or that's a part for a for a truck parts? It's a part. It's the tow master part of the the trucks that we're buying. It's the box and that's that's
what a tow build the the plow the wing. But there's two. We bought two sets that I don't know. It's the same amount twice. That kind of caught my Yeah, they're for the It's It's for the love truck.
I see it on the side of the physical master. Yeah, there's also the return for parts is identical and and then 11,000 is identical. So, it's it might be I I don't know.
I ask probably two different trucks. I'll make a motion. Okay, we have a motion. We have a second. Second. All in favor of paying the bill. Any any more questions?
All in favor paying the bill signify by saying I. I oppose carried. Can I ask Tina? Did you what did you find out about Zoom last week? Aaron has not been able to get a hold of
anybody at Zoom. Okay. Um so he's going to continue to work on that. So some of the discussion was um to just cancel al together and start a new account. But before we do that, we want he still wants to talk to somebody at
Zoom to make sure that the emails that get put back in for the licenses still work. Well, so I mean we know Western Prairie went to Teams and my question is can we record? So we're standardizing across
can we record this and do all the things with teams and should we just be going to that rather than having separate because eventually we're going to wind up with that subscription for Microsoft for everybody anyway. Right.
Teams can record because I mean that so for Western Prairie it kind of equals out the cost of the Microsoft package and what we were paying for for Zoom.
Yeah. Yes and no. It it does I mean our current email server is a lot cheaper than going with $22 a month per user. We have about 65 users in Craig County. So when I look at that $22 a month times
12, it's it's a pretty big number. Versus our email server is a big hit initially, but over the long like after five or six years, we don't spend nearly as much on an email server as we would those $22 a month per server
per email we have. We don't have to upgrade. I don't want to sign into into a contract with Zoom and then six months down the road have to go to that Microsoft anyway and now we're paying for both.
I think that's a bigger picture we need to have with Sean. Yep. Yeah. I mean, I don't I don't expect an answer today, but let's Yeah, we So, we were talking about there the other day. We did go through all the different teams licensing and that we what we could get.
Um, and under there the the equal to Zoom is about the same cost for teams. Um, but I'm not quite sure if that's the rope we're fully ready to go get. Wasn't Zoom part of the package?
The whole package were Zoom. I thought that was the case way back when. We're paying for five Zoom accounts through the county. The other 25 would be from Western Prairie. Okay. So, and Western Prairie doesn't use Zoom
anymore. So, they handed it all off to the county. And we're not having 30. So, we got a bill for 30 accounts. We don't need we need five, right? And that's, you know, do we have to
have that upgraded Microsoft package? Can we do those five now and not do the Zoom? And I don't know what the costs are, but I don't want to be stuck with one and then have to upgrade anyway. So, that's kind of where I was at. I think
we need to have a bigger conversation with Sean just to figure out how long we continue to use the current server, how like what what the transition over to teams would look like. Okay. Good morning. Morning. Cecilia, regional
director and I have enemy I'm the great county center educator. Thank you for um having us on the agenda this morning. We just thought it would be a good idea to share updates about what we've been doing and what our goals are for the remaining of the year. Um and also give you opportunity to ask us
questions and see what else we could be doing in your community. So I'll let Emily go ahead and share what she's prepared for you this morning. Start with my pro program goals for this year. So I developed them with my our program leader for the Northwest and then our
quality program specialist. Um we do three goals every year. A program goal, a retention goal, and the growth goal. Um my program goal for this year is to strengthen and organize the community club program. Um just cuz when I stepped in, there was not a lot of systems in
place within um the 4 world in Grant County. And um when it's more organized and there's more systems in place, it's easier to retain kids cuz they know what to expect and um it doesn't really change. So that's um a big part of my
goal this year is to just get systems in place for county fair, state fair, um and other events that we have going on. Um as well as get a lot of things organized cuz there was no rhyme or reason in there of where anything was located. So, a big thing I've been doing
is reorganizing the office and our online system and files. Um, my growth goal for this year is to grow the cloverbird program. I think right now I have well, when I checked this morning, I was up to 20 clover buds. Clover buds are grades K through two.
Um, so I've been putting together um a better cloverbutt experience to draw in more of that age demographic. Um, and the goal is to increase the cloverbut enrollment rate by 50%. So up to 30 kids would be the goal by the end of this
year. Um and then my retention is to just increase my first year retention rate. It's actually pretty good and it's on par for the rest of the state in Grant County. Um right now it's at 60% but I would love that to go up to 75% or 100%. But we'll stick with 75%. Um and
then just some highlights from this last year 2024 um had 55 youth who exhibited at the county fair through 531 projects. Um we had 68 youth enrolled in the program. Um we retained 85% of eligible
youth from the previous year and 13 um first year members and six new youth from four four families that had never been in or had family in a 4 program before. That's pretty cool. um for this next year. Some of my
program plans um I've started to reestablish some of the after school programs that had been in place. The last time that they were happening was 2022, I believe. Um so I currently have one after school clever program at the
library that we meet on Tuesdays. Um but have plans to bring those back in additional communities and a couple of the schools. And then my other big goal for this year or program planning is continuing to grow um our county ambassador program um to increase learn
and lead opportunities for our older youth. So that's grades 7 plus or 7 through 13. Um this is like one of the first things I took on when I started my role. Um and it's something that I really like and I'm super passionate about. I was a county ambassador when I was growing up and a 4 state ambassador.
Um, and I really enjoy that and um, the kids have all jumped right in and they have lots and lots and lots and lots of ideas. So, and then just about my first year and like everything I did in the last year, um, I did a lot of getting to know
the county. I'm not from around here or this area of the state. I'm from southern Minnesota. Um, so I did a lot of getting to know the county and developing relationships. Um, I have, I think, a pretty good rapport with the youth and the parents and volunteers. One thing that I think is super cool that I hadn't really seen when I was
growing up or even in other counties is I have youth that stop in nearly every day. They come to do their homework in my office. They just sit there and work. That's really cool. Um, engaged in my first county fair showcase and I had 18 youth that I supported that went down to the state
fair, both general and livestock projects. Um, one thing I got to do is I work the dorms at the state fair. So, I took some of my PTO, but I went down to the state fair. So, I got to watch all the kids exhibit. Um, and for a lot of them, it was their first fair, so that
was really cool. Um, I went to several club meetings for both of our community clubs and did um hands-on learning activities and um just like general like administrative support for them and help them get um like club
rules and things set. And I reestablished the accounting youth ambassador program which I had mentioned earlier and started an afterchool program with the library in a link. And I just want to take um just highlight um the impact that Emily just
shared um that 55 youth showcasing at um the county fair with that 535 what that really means for your community. That means you're getting you 55 youth in your community that are gaining life skills that in the future may be sitting in your seat or be serving in the
community in a meaningful way. Um, and that 68 youth enrolled in the program. Meaning that we're getting we're expanding the program and reaching out to people that typically were not involved in 4 or um that first generation members that maybe don't have
a lifestyle but they're doing different activity and being engaged in that way. um all of that will impact um youth that maybe are I don't have the specific numbers but thinking about out of home placement and how much that cost the county to have a youth engage in that
specific of their life. Um, we're taking youth out of that place and putting them in an environment that is fostering their learning and giving them leadership opportunity. And Emily just shared the ambassador program that's really fostering youth um leadership there traveling to Washington DC and
getting to see what that work is like or how what does it look like to be in that um space. So, um, we really, um, encourage you to continue supporting our program because we are, um, saving company a lot of money and we're giving them, um, skills that they need for the
future to keep the work that you all are doing, um, going in the future. So, yeah, I just wanted to highlight what that means for your community. Any questions for us? I got a question. I see we're budgeting
$4,000 for rent. Do you feel, and I haven't been there, do you feel our office or where your headquarter is conducive to building the program and
in a good setting for what what rent is is it a good situation? Well, good question. um one that we've actually explored the opportunity. Um obviously there's more traffic in in this building and other community facing building. Um
ideally with our storage and um having office space for like what Emily said people just coming in and visiting with her. We would like a bigger space but I mean we also understand budget constraint. So we're okay with what we have but we'll be if the magic one was
to pick whatever you want. for want a bigger space with more storage for sure cuz right now I'm having to share this space with the youth coming in and also the summer intern um coming in um soon here so it'll be pretty tight um by the
time we have all those people in place and with Lucy being on the board you know that after school program that you you're starting at at the you know at the library you know what I mean you're right there you know what I mean so you it's it's handy for both offices Right.
Including the, you know, including the library. Yeah. I think so. Lucy's an integral part of the board as well. I think it's it's very nice location for all of my after school stuff at the library.
Makes life very easy. Yes. Convenient. So, I should probably know this, but I got to ask. So looking at the budget, it looks like did we share the coordinator because the salary went from 60,000 to 100 in the budget or what was there a
material change for 25? Yeah. So there was a new negotiation contract um for from last year that increased the pricing. Um and then prior to that we were sharing county support staff with Travis County and that relationship also
ended. So we actually said save money by ending that contract or not the the difference is the lack of sharing. The lack of sharing and then and then we made it up by last year's new contract negotiation by bringing it
from 80,000 to 100,000 for the one FTE. It's touched a lot of lives and kids are where it's at. We need we need to expound on any kind of youth programs that you know give give kids something to do and be involved with other kids and the interaction and things like
that. I think it's a huge step for them growing up because they got some place to go, you know, that and they got and when they're part of something, you know, a group or anything like that, you know, livestock, there ain't much livestock in this county, right? So, we're we're limited
on that, right? Otherwise, there would be more. Some of these other different counties have got a lot of, you know, family farms that got goats and sheeps and, you know what I mean, and all that stuff, but it's we're somewhat limited here. So, it's we do what we can, right? That's the unique thing about our
program is that it's not just farmers can be anybody who's interested in any aspect of their interest or growth can. I mean, from photography all the way to showing livestock and whatever the county um needs is what we tailor our
program to meet that need. And we work with our CEC to make sure that we're advocating for what the community needs are. And um thank you for serving on that committee. We got any questions? Okay, thank you. Thank you so much.
Morning. Wait seven minutes. Go ahead. Well, good morning, commissioners. Morning. I have uh two items for you today on the agenda. Neither one of them is what I would call new. Uh the first item we have is the
contract for County Road 43 project up in Wendell. Last board meeting we uh awarded bids to uh Joe Riley Construction. Uh this is just a formality of signing the contract and authorizing the chair to enter into the contract with Joe Riley Construction
County 1.3. Second. We have a motion and a second to for the contract of counter rule 43. Right. Yep. Any more discussion? All in favor of the motion
signal by saying I I carried. Okay. Good. The second uh item I have is uh from an old project from back in 2021. It would be the Cassaw 25 and 54 project.
It's kind of been languishing out there with some unresolved issues for quite some time, but working with Central Specialties, we pretty much got everything nailed down and what you have in front of you is a final payment for that project. Uh I think the la final payment
on it is down to $50,000 out of what was it? $4.7 million project. So we got that done. Uh now in front of you, you have the resolution to uh resolve that the project is completed
and you accept the project. After uh this resolution, I would probably put it in the bills next week to be paid and be completely done with this project. Was looking for a resolution to accept the final. So everything is done is
Yep. Once this is done and this is what the 1% Yep. So Mr. Sure. We have a motion. We get a second. Second. All in favor of the motion signify by
saying I. I. Opposed. That is all I have for you today. Okay. I have a question built from master 11,000 some that for truck it's
not it's two exactly same amounts that would be it's if it's two of the exact same thing I'm assuming it's the can for the asphalt patching if bears to because right now we typically use have to use two skid
steers out on the road. This would be a conveyor that the back of the box and then asphalt comes out goes down a conveyor place it that way. So, we've hit two trucks with that. I mentioned um Senator Rasmus had sent an email to
asking what our progress was on road five that we received. Help me out. L Thank you, L. Matt, I had it to Matt. He responded, but it was kind of nice to see that our senator was Yeah. keeping in tabs with
us. Yep. And Matt responded appropriately. And uh one more thing that also came up with that um we're planning to do the project in 2027 and I got a letter from MDOT's rail division and they were planning to
they're planning to replace the exact same intersection in 2027 that railroad crossing in 2027 that we were going to have to replace. So, I put a call into them to see if we can um work together so the county doesn't have to pick up
the cost for that rail crossing. They would be with me. So, they haven't responded to me yet, but if they do, that'd be roughly close probably half a million dollars of savings for us. So, but if you're we just will take it off of our schedule.
Yeah. Not gonna let let him get away with that. Needs to get done. just who's going to pay for it and hopefully not us ins. All right. Well, thank you the furniture thing. Yep. If we could do the furniture the bids
under the furniture bids. I know where I want to be on that. And the reason why I would prefer to buy from Western Prairie, it's a little more expensive, but I would rather not accumulate more stuff. So, I said where I'm at.
So, with Western Prairie's bid, they included the roller chair chairs like you guys are sitting on. Um, the other cheaper bid, it was like these chairs here that have just the metal runners. Um, that's kind of the difference,
but essentially the same table still modular. They fold down. do the same thing. But again, if we have extra chairs and tables here, my work through everything purchasing.
We'd be buying stuff like right there. We'd be buying this table. Well, not this particular these table one. What? Six of these tables. Six of these tables and 12 of these chairs. Everybody from Western. They're in this
building somewhere. Yeah. Yeah. But it's more expensive than buying from you next door. They're currently not being used, right? They're just stored. How much more expensive? But we're still keeping for Yes. How much?
How much more? 1,500 bucks. Something like that. Yes. and and it would be these type of chairs. So instead of those be rollers, it would be these chairs rather. The other option is that is listed as sliders. It's not those it's not those
chairs. It's similar to them. When I priced out the bid with looking at roller chairs like this, the bids for the Western Prairie versus Uline was probably about 200 times difference. We'll make the motion to plan for
Western. I'll second it. We have a motion and a second. Any more discussion? All in favor of the motion signify by saying I I opposed. Cares and then we'll do the credit card
for the coordinator. Do you need more than $1,000? How much more? My recommendation was a $5,000 limit. No, maybe first. I have a second.
Any more discussion? All in favor of the motion signal by saying I opposed. Ashley. All right. So, I don't know if this is just more of a FYI just so you are aware or if it needs a motion, but um we work
with Integrity Benefits. They do all of our supplemental benefits. um so our life long-term disability um dental and vision and they have a website that we use it's called HR connect and so employees can go and see and get forms if they want to they can see what the
benefit is um the benefit that they offer that I'd like to try is an online enrollment tool and so employees for this is just they will also include the health insurance in their portal and so the employee can go in to this portal they can select
their health insurance plan they want. They can select their vision, their dental, all of that. And they can see the cost of what it'll be. So they can see the total costs and then everything is done online. So they don't have to do a paper copy of anything. They have set that enrollment um by doing it this way.
There has been an increase of enrollments because they're not using the paper and trying to figure out what the cost will be. It's all going to be there. So you can see what their monthly totals will be. Um it doesn't change anything on my end. Um, it's more of a benefit for the employee because I would
still get all the enrollment forms at the end of it. I still would input all of the enrollments online or I'd send them to the to the broker. So, this is more of a benefit for the employee to be able to see what their monthly costs are going to be or what if I if I choose this plan, then this will be my monthly
cost and if I add dental, you know, so they can have a more a better idea of what their costs will be. So, it's a tool I'd like to try. Um, I do have funds in my budget to do it. Um, a yearly would be um $1,200 if we were to
change AFLAC, which I don't believe will probably change. Um, but it'd be 2,000 a year um to to have this portal to be able to utilize this portal. And then this would be information that they can access any time of the year to look at
um their benefits. they can access it but they can't you know they can't change anything only during open enrollment but they can look at the benefits they can look at while that's there we already approved this for western prairie so I don't know if it needs approval
means it's in my I have the funds in the budget or if I don't know what you want to do but I make motion to approve it then but does it need a motion because it's under 5,000
It wasn't necessarily needed. I mean, she could have went ahead and done it. She got the money in her budget and but she's I just want you to be informed. Yeah. I'll say that. You're here. Might as well make it official.
Works for me. Any more discussion? All in favor of the motion sign by saying I I carried. all our staff have adequate access or time to access computers or can they do this?
How does that work if they don't have an office setting? Sure. Yep. So, uh, every out shop has now um computers. They don't have tablets anymore. They actually have computers there. So, they can go into they'll get emails because they have their email set up. What I'll send out email with the link. So,
they're able to do it. Everybody has access to a computer now at all out shops. Um, I have to find out if there's a if there is a sign in during open enrollment. Certain times that they can only sign in to look, I have to find that part out. But, um, if there's a
sign and then they'd be able to to access it anywhere. Any other questions? I'll just talk about that right away. Sure. It was in your the packet. The and well, Bill wasn't at the meeting on Friday, but you seen the budget impact
from the proposed cost shift just from human services. I think we need to inform our voters, taxpayers in next week's paper. My opinion is we should have a quarter page ad that is showing what each one of
those, the House, the Senate, and the governor's budget impacts will do to levies and have email contact information for all three of those. our representative senator and an email for
the governor to let our taxpayers voice their concerns because I don't think most people know what's coming. So what would you do something more about? So in there it shows you like so
Grant County under the house, Grant County's share and what that means for dollar figures and levy percentage increase. And then under that we would have our representatives email. Then list the senates and our senator's email
and then the govern and I don't know what the email for the governor. I'm assuming there's one we can get to put in there. I would say we need to run an ad in the paper with that and then we need to run like on social media with above it. You
just have a little thing that says, you know, here are the proposed budget impacts and what they're going to mean to your property taxes for next year. The acronym is kind of got to be spelled out though. You know what I mean? You know, MSOP, they ain't going to even know what that what we're talking about
there. So, I think it's Yeah, I'm fine with spelling that out. Yes. They got to kind of understand it. Yep. You know, we're the only ones that look at some of this stuff, but they ain't going to even understand it. They're going to ask questions the minute they
see you. I'm fine with that. I think they need to know though because otherwise come budgeting time, there's going to be some sticker shock. And I agree. So, and I agree with
Troy. Since this is proposed, has there been do we know any changes that since we got this information at Western Prairie to So, our our communication piece is most
current. And the other piece is from what I understand and help me if I'm wrong because our representative backer is the co-chair of the health numerous services and he sponsored some of this legislation that is really not good and
if I'm speaking off incorrectly someone please correct and I don't know if that's important to let our people know but well at this point. I'm
not I wouldn't go down that road. This is You need to contact them. We're almost out of time. By the time this gets in the paper, there's only going to be a week left of this session. I think we need to inform, you know, contact your representative,
senator, and no to cost shifts. We can and I did email both of our representative and sen senator on Friday and told them I'd asked this to be on the agenda and that my intent was to run
an ad in the paper stating what's going on and they both replied. So they both acknowledge that they've seen it. So right they've seen it. So Stacy and and through Stacy, I've been reaching out to backer on on certain things that he's
co-authored and things like that that that actually that he's he's kind of off off track even with his own people. Okay. And House File 2434 shifts 33% of the states 50% of the waiver rate
exceptions to the counties. That costs counties 154.6 6 million in the upcoming bianium and 279 million in the next. It also opposes a county cost share for the competency
restoration that saves the state 16.76 million in the next benium. We can't get in that deep though in our our message to our tax. We just need to no cost shifts is what we need to communicate
because that's right. No, they ain't going to understand that. Yeah. So, and and if we one I mean I'm assuming if we ask Stacy or Tracy on well Stacy on like Thursday about the dollar figure, she'll confirm whether those have changed or not. Well, they're subject to change
every Well, right. But I mean, we'll give to provide the most current information we have at the time. Right. Right. Waiver cost shifts of any kind or non-starter. We need to be firm on that is what Stacy tells. And then whether it's a rate
exception, which we don't have the control over, they think we do. We're shifting the total cost of the placements. The system needs to be reformed, not cost shifts to the county tax. And then that backer's gotten all that information. So he tells me, I send
it to him. I'm going to ask Carl Tina, do you want a motion to get something put in the paper to this or is the board consensus enough? more consensus about this because I I
want I want you guys to be comfortable putting something together for that and but I didn't know if we wanted a motion or anybody on the board think we needed to have a motion to do it. So, are we buying an ad that's got
narrative in it or bullet points or how's our Well, I would have a narrative that the Grant County is asking you to contact your representative, senators, and tell them no cost shifts to the county and then we would list the
dollar figures and the levy impacts and then their emails. Troy, would you would you say that it would be the Grant County Board, right? I'm I'm fine with that. Grant County, Grant County Board, however. Yeah, I think it should say the board.
This can cost potentially 6 point something% of our Well, right. So, that's a huge amount because each one of them are different. I think the houses is Yeah, it's 400 some,000 6.6% levy increase. We haven't talked about wages, no insurance. We haven't talked about
anything. This is just the program cost for human services. Yeah. And usually usually our levies, you know, the increases are for the wages and stuff and it's usually two or 3%. So you throw that on then you're 10% and it's a negotiating year. So we have no idea,
right? So the intent is just to inform. It's to inform the that our taxpayers understand what some of this legislation will do to them. Mhm. I mean, wait a minute. We're looking at five,
six% just in one depart county department because there's going to be there's AIS money that's going away. You know, there'll be some score increase, but it's only one time. There's and this is for the next bianium. It gets worse
after that. So if what they're proposing goes through, what we're looking at is for the next bianium. If that nothing changes and it goes into the next bianium beyond that, it gets even worse. I mean it so it's
twofold. It's contact ask your representatives to not the cost shift. So the state legislature, they got to make a decision here by the end of May, right? They're gonna be voting. They're
going to be voting end. Well, so constitutionally mandated end of session is 11:59 May 19th. But I believe the fiscal year starts July 1st. So they have until June 30th
to actually get a budget. If they don't, then the state shuts down, which means like four people don't go to work. What do you think Backer is going to change his direction on this? I don't know. I mean, it's kind of Yeah. How many
people can you get to email? I don't know. I know I can control one. And if you have Facebook, I went yesterday AMC put out a good thing, go and share that and get as many
people as you can to read it because it goes through the exact same thing that what the state is doing is cost shifting on the back of the counties. At MRC meeting yesterday, our lobbyist said essentially it boiling down to the fact that the senators and representatives
are looking at well counties can afford it. So they're saying the taxpayers can afford to pay twice. They're already paying to the state. They're not reducing that.
They're just adding. They're not touching county program aid, but doesn't matter. But if you're getting 700,000 and you're increasing 450, you could just as well cut the county program aid. If they wanted to take that away, then then the cost
shifts don't stay. You know what I mean? Would not come full circle then. Is that what you're saying? I Well, I'm saying if you get 750,000 in state aid and they say, "Well, we haven't touched it." But human services, we're adding $450,000 to your bill. It's the same
thing. Yeah, it's just a slight. But isn't this the reaction to spending the seven almost $18 billion surplus and the $6 million unfunded mandates? Isn't this the reaction to it? You would agree they should have put
more in the reserve, but there was 7.5 billion dollars of federal ARPA funds that they had to exhaust. So they had 10 and a half billion to spend. But ARPA funds are onetime money. If they're budgeting based on that, they they that's exactly what they did.
They went from 27 billion to 36 billion. But where was the budget at 5 years ago compared to today? I bet you they put $30 billion on it. Well, and I think it's important that we and I know we
understand it, but maybe we talk about that. We're not far away from looking at our 2026 budget. And if we don't keep the potential for this kind of situation in our mind, then we haven't done our part either. What were they talking at
Westerners? You guys, that some counties they figure they got to the preliminary has to be 20%. Well, that's what Larry Linder saying is that he thinks it should be the preliminary should be 20%. because this is what we know for one county
department. So, we know there's going to be a cut in ANIS money. We know there's going to be some other cuts that we don't know exactly yet. But this is the state government. We don't know what's going to happen in a new budget that supposed
to be done by October 1st at the federal level. This could be peanuts. We we don't know. So that is where I think you get some that are are very ner I mean and honestly when we look at it six seven% we're pretty lucky there's counties that
are talking the state cuts are going to be 12 15%. So, but it's yes, it's as Tina expressed, it's it's anformational here's what is proposed to happen and to try to prevent that, we need you to contact
your representative, senator, and say no. On the federal level, too, you're talking Well, this is the state. Yeah, but I they got to talk to the feds too because it's Let's worry about the eminent one that is going to be closing in the next week or so and then if we
want to do something for the feds. Okay. But let's let's deal with the the first one. Do you have any more questions on what we're thinking? I think I have a good idea where we're going to go. We'll cross reference with Stacy on the final numbers. Yeah, we'll
get the the contact information for the legislators, senators, and the governor. Um, just do email. I'll put anybody's phone number. No, then if you could you can email it out to the commissioners. My intention was to send it out to Troy
and Bill just kind of before we send this out so that they can read it um and kind of review it and then we'll send it out to the entire board once we have our final version. Some of this is talked about when Amy Glover was telling me so
you were there. You understood it. Everybody did finalized. You can get it on Facebook, right? But then understanding that the paper with their deadlines. I've been talking like to the senior group. So they
basically I don't think they comprehend it, you know, and but but they are there's concern there when I tell them this is this is what we're looking at. So when they open their tax statement, yeah, then then you know who they look at. Not the state, I'll tell you that.
The timing is really tight. Is it too tight for us since it directly or this affects western prairie that we actually are communications actually be including county and the western prairie piece?
Well, that decision would have had to have been made last Friday unless we're going to get everybody back together. But we can't we can't do a western prairie decision like that without Poke County in the room. Right. I I like that. I guess we'll focus on the grand portionities.
Yeah, I'm sure they're thinking the same way down there. Well, and I at the meeting I expressed that this was what I intended to bring up today and ask for, but that is our I mean I can email them every
day and it just get sick of seeing my email. But if we can get 30 people, it doesn't sound like a whole lot of people, but if there's 30 additional emails from Grand County citizens there, that's going to weigh on their decision.
or if there's 100 or 150. Hey, if there's a thousand that would be better, but even 30 is and I think it's important whatever we put out that it does give them the information that needs to be
because not a lot of people maybe are as informed as we are because we're in the room. And so if we can give them the needed information to respond to their respective elected is helpful. One thing about the the no cost shift to
counties both of them are going to know what that means. Yeah. This going to be a motion or not or the consensus seem to be good enough. Yeah, good work, Joy Johnson. I'm just asking the
question. Thank you for bringing the question. get worse if we are good. Good. Good. I don't think you're supposed to fly that. I'm just going to turn it off.
fly out unless you guys want me to. We can go a bargain one. You got good enough to run it in here or Well, I don't want to crash it. Kind of expensive. Not as high as What's that? Landed on the carpet. I
could. Okay. for the last three years. It's it's been a long time coming, but um I had a lot of conversations with Mark McCabe about drones and how we would like to do some type of scenario based training, get a
couple local groups together and fly. And so approximately three, well, three years ago, um we finally made it happen. And our first we call it a flyin was up at the Andy Anderson's farm um just in
the Ottertale County and we had about 40 about 40 people there or so. So a drone team is pilot and then also um the visual observer and um since
then we've expanded dramatically. Um there was a tremendous amount of interest the first year we did it and we turned away a lot of people because it was our first year. We didn't know how this was going to turn out and what was going to happen next. So last year um
I'm part of the planning committee. One of the members on the planning committee is uh Shane Richards. He's the chief deputy up in Becker and he had reached out to Sass Ranch and Sass Ranch said we'd love to host you and for free. So that gave us about 550 acres to play
with buildings, main stage, all sorts of different stuff. So last year, um, we made a pretty big expansion to our training and we ended up having to go to our backup date because of rain. Um, so we ended up with probably around 80
flyers or so and probably about 20 observers. And this year we're expecting somewhere between 130 and 150. So, we're just constantly getting bigger and bigger and bigger. Um, this year we're expecting three legislators to come. Um, I have one judge that said it for
calendar clear. She's going to be there to check everything out. Um, we have people from all over the state coming. We got St. Louis County uh rescue is going to be putting on a talk at the end of the training. Since they're so far
away, they're just going to be doing it in virtually. But we have Mr. Harry Davis. He's with the FAA and he's going to be given um presentation right away in the morning. So the rest of it's all scenario based. We have hazmat um lost duck hunter
missing person. Uh we're doing a crash recon. State patrol is putting that on along with BCA is going to be doing a um grid search pattern search because you can set these things up to just fly certain grids and take pictures. So, a lot of times what state patrol will do
is their unit, they'll put it up and they have it all set up where it just flies autonomously over the top of the accident scene and they download all those images into the computer and then they can basically build like a almost kind of like a 3D model of what the
accident actually look like. We're also doing a indoor um scenario this year. Um the indoor stuff Like Doyle and I were just kind of discussing a little bit. I could fly
this one indoors, but it's not made to fly indoors. So, it'll drift and go like this because it can't lock in the GPS very well. Um, the indoor drone, one of the most popular ones is called
a big around and you can crash it in the walls and do all sorts of different stuff. and it's very very robust. So, we're going to be doing that one as well. Um, we also have an obstacle course set up again this year. Um, our
obstacle course is going to be right next to the main stage at Sue Pass Ranch. So, there's all sorts of different stuff. There's a little tunnel that they have to fly through. We have these trees, we call them, that have little buckets in them. and we'll have certain items or um a number that they
have to maneuver their drone just right to see it. Um so yeah, it's it's an all day training. I'm I'm letting you guys know um if you could come up that would be fantastic um to see what we're doing um up there.
So this is our drone and so just don't push any button. So, that is what I look at, what I see when I'm flying this thing. I can take pictures, videos. Um, it's amazingly
still. This unit also has thermal, so I can toggle through those different screens and get thermal images as well. Um, we fly two to five times a year depending on what happened, what's going on. Um, I
have used this unit uh for people search uh search and rescue. Last year I went up to the Dalton rest area and flew looking for a gentleman that was wanted for murder charges out of Minneapolis
who had ran from the cops up there. Um, I did not locate him with the drone, but um, they did find him eventually. And so while I was flying the area looking for him, I found him in this real thick
area. And so I flew my drone over there right away and was able to keep an eye from the sky, if you will, and watch the arrest unite on my monitor. The really nice thing about that is if I could see
him or if there was something going goofy like, you know, maybe he popped out of the thicket and the guys didn't see him, but I could see him and if he had a gun, I could get on the radar right away and say, "Hey, he's over here. I see a gun." Um, I just flew this unit a couple of weeks ago over the top
of a really bad traffic crash we had just west of town involving a motorcycle. Um, she had very, very serious brain injuries. She is recovering, expecting to recover. But I was able to pop this baby up and even if
you go up even 40 feet, it changes your the whole view of it. You can look right down. You can see all the skid marks, final rest of the motorcycle. And I took a whole bunch of pictures and then lined it up on the roadway, hit record, and just slowly flew right over the top of
it. Recorded the entire scene right there. So all that data then goes over to state patrol who did come down um about a week afterwards and did did a crash reconstruction on it and did all the measurements and they also flew their drone over it and stuff like that.
So they're a handy tool. Um and I hope that you guys can come up. Um it's like I said it's going to be an all day event. So any questions for me at all? Yeah. Yeah.
don't understand it. I don't know a lot about it. I don't understand agriculture is getting is in the drone world getting more into the training or the the linkage between what
EMS you're doing and what someone up in this guy is doing. Talk about that. So, so basic. So, okay. So for for us, for law enforcement, I'm using this primarily for search and rescue. I'd flown it over the top of grass fires
before. Um that was many it was several years ago. The one that I'm thinking of Dwight may have been sheriff. He hadn't yet. I can't recall. I was out by uh Ren's place. It was uh down in the river bottom there and the fire was going through between his house and um dips in
the mountains. And I I flew our old drone over the top of that one, but I stood right next to the fire chief and he could look right down on top of it and see where all his guys were at, where all his assets were at, where the fire was moving, and where it was heading to. And it just happened to be heading to to the natural choke point,
but no one else could see. So he's on the radio, guys. Move up over here by this big tree, etc., etc., and we can put the fire line there and boom, knocked it right out. with agriculture. Um, obviously we don't spray crocs. Um,
those the the egg sprayers are much larger than this one. Flight times are typically about the same just because they're carrying such a bigger payload. Um, you do have to be licensed. It's called a part 107 license. So, I carry a 107 license. And for business, you'd have to also carry a 107 license. For
spraying, you'd probably have to have the applicator license as well. Um, but for recreation, you don't need a 107 license. Um, and there that test is no joke. It's hard. But the reason I ask
is if if the FAP is involved, are we missing a training opportunity very based on something that's for the agricultural community or for us? No, for the egg community. If we
got the training module and we got it feels like we're going down a path and we like to leave with a partner out. EA well I have contact with the FAA be more than happy I'm sure to come down and talk get you know there's if there's
guys that want to learn more about it. I know Frickman's are going into it right now, my neighbors. Um, and I don't know exactly where to wrap up the process with licensing and all that type of stuff, but anyone has any questions. I don't know the answer, I'll find. I know
someone that bought one for a purpose, you may have to go to the city. Okay. Yeah. When I when I did my part of seven test, um, I went up to Fargo to the Jet Center and took it there. But my recurrent test is every two years and I can do that online. your first one you
have to go to actual testing site and you got to do human education much like this uh similar um so it's through the FAA it's called their drone zone so you go there and and read and study up for the test and then take your
test it's not like um post credits for law enforcement right that's what I would refer to so you got to you stay under 500 ft you don't have to fly ahead of the flight plan you don't have register. Nope, I don't have to register. No. So,
my my ceiling is 400 AGL. I can't go above 400, right? Um there's certain circumstances that I could if I had to fly over top of say a really tall tower or something like that. Um but basically, you can go above 400 AGL and then you have to drop back down. And
from what I've found, I you know, I've took it to ceiling. I went to 400 and it's kind of worthless. My sweet spots have been 50 to 150 feet up in the air. You know, that's that's where I get the best images. Um, you know, the thing has
fantastic zoom. It's like 32 time zoom, but my my sweet spot has been that 50 to 150. You don't need to go way up in the air is what I've been. And I think too another important part is it's an asset outside of just because independent
recovery. I know we went out and took pictures for a disaster declaration. So it's a resource for other departments too that can help the county with you know funding reimbursements after things happen in natural disaster like a
tornado or a flood. So it's been used that way too. Yeah. I forgot about that went for a drive there several years ago. We had a bunch of flooding in the county in the spring and there was a bunch of FEMA money that was available and he and I were talking like, "Hey man, I got to drone. We can
take awesome pictures of everything." So, we were bouncing from spot to spot to spot, pop up the drone, take a bunch of pictures, take some videos and all that data went to her and so better documentation we can have, the more length we can get.
Y have one that can go indoors or do we just have exterior ones? We just have this one. Okay. Go into a building or structure before somebody else does to know it's safe. Yep. So Ottertale has twoas. Um Mab has
drone for sure. So they'll use the Abadas a lot in like search warrants like a a SWAT warrant maybe barricaded suspect. Send the drone in there. He gets off the ground and it's a lot better than a person. Ken, do you have
a backup for you or a mutual? Yes. So, I'm a I'm a um pilot along with Andy Rude, so we can both fly it, but um we get to have pilots here easily. Douglas County has pilots. Ottertale has
pilots. Hope County has pilots. Stevens may be in the works for it. Travers doesn't. And Wil, but and there's also other drones we have access through through Made through the Central EMS. So, we could we
could have all sorts of drones real quickly. And a neat thing about this training is there's two big vendors that are coming this year, Veritch and Sky Deal. Um, and they bring all the latest and the greatest toys. Last year I they brought one in that was six. It was
$60,000 drone. You sure you guys want me to fly this thing? Yeah, we're done insurance. What's that one cost? This one was 7,000. So, like I said, this one has your just your regular optics camera along with thermal and then I've got
four different batteries for it. um depending on the environment, 20 minutes, half hour depending on the wind. The wind is the big one. Um I have a couple of different accessories for it. So this is a little speaker and it just mounts right here
and it actually works decent. I mean it's loud enough. Um so it's a speaker where you can Yep. give orders through. Yep. I can I can talk into this thing and it'll send the signal to that and then send the recording on. Swift just
did that with their last duck or bird hunter. I mean they slowly they they call them all going they show them away. That was in That's right. That was last year. Three
months ago. Yep. So, anytime that I take a photograph or a video, it'll take it both regular optic and thermal. I have them both at the same time. Red or gray? You can change all sorts of different color palettes. Right now, I have it set for just gray and black. For me, that
works better, but Andy might prefer something different. You can just make that change on the controller and do it. So, it also has little spotlights, which is actually pretty darn bright. And then so at night, this is just
another strobe and this goes on the top. So at night it has to have three nautical miles of visibility. So this thing will be blinking and then there's also another one on the bottom that'll be blinking. So you can see the reds
here and the greens here. Um all that is right now it's telling me it doesn't like me right now because it's not talking to GPS correctly. But when it's operational, I'll have red here, green here. So at night, I'll I can say, "Oh, well, if red's pointing at me, I know
it's pointing directly at me. Green, I know it's pointing directly behind me." And then at night, there is um a light on the bottom of it. So you can turn that on when you're flying around if you'd like. Otherwise, when you're landing, you just pop it on and it's
actually very, very bright. Night is something different or new at first. When I first got in the drone stuff, you couldn't fly at night, but laws have changed now that allow us to fly at night. This particular drone, I'd have to have a certificate of waiver to fly
it over the top of people, directly over the top of people. Um, and that comes through the FAA. What I have found, especially in in our area, really don't need to fly directly over a group of people. I can fly quite a ways off to
the side if I need to and and see in. So, you know, maybe bigger agencies like Minneapolis Fargo, they may have that waiver um for crowd control and stuff like that or riots, etc. But luckily, no no riots here in
Lake. I don't I don't I don't have that labor. You don't have a little canister that you can put in there. It's got hairspray. Yeah. Right. Right. That would be beneficial. Right. So, and then um this unit I can also
charge right from my squad car. A little cigarette plug in um a little bank charger and I can charge right there in my car. um downloading images and stuff like that. I just hook it up to my computer, dump all the images onto my computer and
then I can put them on a USB drive. I can upload them to the case file. Um the Hoffman grain elevator explosion. Um I flew that scene before the fire marshall got there and then right on scene I dumped everything on my hard drive, popped that onto a USB. In fact, I keep
extra USBs in my kit and gave them all that data right there. Yeah, they they'll like that on fire and stuff. Yeah, definitely get there first. You can document over the top what that looks like. You can figure out it's a game changer. How about like winter
time? Do the optics still stay fairly clear? Does Yeah, it'll it'll still stay fairly clear, but my flight time will drop dramatically just because so darn, you know, it it will warm the batteries, which of course takes more electricity. All
right. He didn't bring that. That's a different ility business going to take care of that. Well, as a strategic planning man, some of the things we've come up with is, you know, we have well, number
one, can cleaning be done during the day? You'd say can that can that I'm I'm asking the question. Okay. What would what was your right? So like cleaning in the courthouse, can that be done during the day? That does my opinion is it doesn't have to be done after before or
after business hours? It can be done during the day. That's a question for this board. I don't see why it can't. So maybe is it not being done during day now? Is that why we're addressing the
question? Well, when we met you you had said you're doing your cleaning before and after the day. It can be done during the day is my but I'm one of five. I mean I I don't know why it can't be done during the day. I I agree with that. I don't see why
not. I've seen it done during the day. Okay. So, you got thoughts on that? You want to weigh in on that? Yeah. For what you're When I first started here, why did I mean during the day and I heard
complaints and when he retired and I he was working, eat clean during the day, too. And I heard complaints. It's a lot easier for the cleaner to clean when nobody's in the office
instead of trying to swallow them through and and not be a nuisance in my opinion. If everyone's cool with having somebody come into their office and clean during business
hours, fine. Then we can do it. But then everyone's got to understand that's going to happen. So don't complain about somebody being in your office in your way. So maybe I hear that. So if we focus the discussion on a
desired outcome and probably our desired outcome would be that we want the courthouse clean. Would that be fair, Mr. Chair? No. Then if we back up and talk about the process that we
would do to reach our outcome the question part of it then during the day but I guess a question is there's a lot of some of that process that isn't even in the an office. So and I don't know what the percentage I haven't analyzed this at
all. I'm just kind of rambling here and asking you a question. And then if you address the process to reach the outcome, could you do it without huge interruption to Carl while he's on his
computer? Ask that question again. Well, I mean, are you running a vacuum so he couldn't get on the phone? Are you what? Are you grabbing the waste basket and going in and kind of explain your interruption
process? Well, if someone was to clean that office, if it's a hard surface office, do you just sweep or do you sweep and mop? If you mop, the floor is wet, right? If you vacuum, it's loud in a
carpeted office. So then you're sort of relegated to what can I get done without the biggest interruption. If they want their counters wiped and cleaned and disinfected, that takes
time and you're in the way. And then we got six months of winter. So then you're out moving snow, right? Okay. I think let's just stay on cleaning and not go to outside. No, but I'm just Yeah. Yeah. Just just for just to kind of help bring this whole circle.
So, is there a list of things that you do in every office every day? Like for every office, is it garbages, wipe counters, sweep floors, or is it kind do you have a what I'm doing right now or what a cleaner would need to do is two
different things. Okay. So, and that's what I was referring to because you're probably moving snow and blowing snow and things like that and then you clean at the end of the day when everybody's gone. Right. Right. And you only do it once. Right. Right. Instead of all day long, right? Right.
But I I'm not cleaning every But could I stop you right there to make sure I at the end of the day let's not list the outcome because when you said what I'm doing and what a cleaner would doing is not the same and I don't know how that fits into a desired outcome. Help me
with that. So we don't we're not I just think there's three things, right? There's outdoor work and then there's the inside the facility cleaning. and what is happening inside the facility cleaning, you know, what what does that look like? Um, I think we need like a
hardline list. This is what happens in the public areas and the frequency. This is what happens in offices, private offices and the frequency. So there's so there's something to look at and measure if outcome is happening. Um, and so I I
guess that would be a question, right? instead of trying to hammer this out here. You know, I don't know if that's necessarily the right thing to do, but in order to have an outcome, we have to have a task list, right? What's happening, how often, where it's happening. Then you add in outside work
to that, you know, to try to see where where things are getting done or aren't getting done or however that works. It would be easier to see that on the right. So that was one of the things that came out of strategic planning is a job duty list. Not a job
description, a duty list. All the things that are being done, whether it's daily, weekly, monthly, quarterly, whatever that is. All of those things listed out that need to be done. That's one of the things strategic planning thought should be worked with building personnel
committee. Both of them would be my opinion. So that we have that list of things that need to be done because we've changed a lot since I got here. We no longer have the public health building, older building needed a lot of attention. The social services building,
older building need a lot of attention. We had the old hospital, that storage shed behind there, that's enough on that building. We had out buildings in Northcross and Barrett. I mean, we we've gotten rid of a lot of older buildings that needed a lot of
attention. So what are those job duty lists and re-evaluate things? Could we move that? We asked strategic planning to take a look at it. And is that a fair statement of what came out of there?
But I I kind of interrupted Jeff. I apologize, but I just had to make sure I was clear. So, maybe I should let you finish on your thoughts when you going down that narrative. I completely forgot what we were Well, you were saying what I'm doing and what
a contract sir cleaner would do is is different. I And I I went back to outcome based thinking, but go ahead. What you planned on telling us there? Well, right now I'm doing bare necessity. Uh the public restrooms got
to get done daily and then the garbages got to get done daily, right? Then with what's left over, I can either do a hard surface office or a carpeted
office for their floors. Hey, that was singular. Are you talking one office? Yeah. And then if one of the hallways, one of the hallway levels is bad, and generally that's always going to be the ground
floor because of uh uh license bureau and people tracking on the ground floor. You give up an office to do the hallway. So going back to this list talking about where how do
we how do we proceed? Well, we got to have a list of, you know, what is done on a daily basis, let's say in the courthouse, weekly, quarterly, you know, what is going on in
this building. I mean, what are the the duties that need to be done? Because I can't sit here today and tell you, okay, we got to do X, Y, and Z. Well, how do you prioritize? we we need that list. So then you can go and work
with the personnel building building committee help establish that list and then go through personnel of here's the list of things that need to be done because we don't know do we need clean we need a second person we don't what is this list we a job
description is like a brief overview of all the tasks that compile right we need that list of those tasks and this is not My opinion is this is not just a facility. We're starting with facility maintenance, but we need that task list for all positions in the
county. So, Heather presented a scope of service from I do have a one for everybody if you guys would like them. Um, I didn't want to jump in and get the the service that was on your um what was called RFB. Yeah.
Y that I think that there needs to be some adjustments made to that. Um, just as far as frequency of the vacuuming and the dusting and things like that, I that definitely needs to be done more than an orderly basis. Um, but I just wanted to put that in there for you guys. That's
what was requested for the bid. One other thing that the strategic planning did, I don't know if we touched on that, was having a list of all the the vendors and any
backups of that we utilize. So like last week you know we had a lot being changed and do we have that formulated in a list of for this service we would call these you know that that
vendor list. So that was my understanding from the strategic planning that was that this would go to the personnel building and we would comprise that list and ask for the next step from there.
So would it be fair then to say that you know our coordinator then should lead this through the various department committee or the committee structure and and bring this thing to some recommendation whether it goes to
strategic planning or building or this board and in the interim that we have these desired outcomes we just kind of laid over and not something Right. I mean, we got to operate. So, the building committee has asked for a list
of basically items that need to be completed within the courthouse and kind of like a schedule. So, that's been requested through several other committees. Um, and that's currently being worked through right now.
I think once we get the list, that's when it's come back to the committees to identify if there's other things that may have been missed. Then that way there's some more consensious consensus on what needs to occur and
when. So Heather, would it be fair to say your handout here has pictures of things that maybe have taken place over a period of time that haven't been addressed. Correct. So, one
could possibly say in your handout that once they were addressed that the scope wouldn't change significantly or not. No, I think it's something because it's a historic building. it needs to be maintained at
that level or you're just going to acrue cost down the road like taking care of the rod iron and and those sort of things. the marble. There's it. You're saving money by keeping
it clean. So what you were saying there Carl that there this process has kind of started and we then let the process and work their magic. Yes. Yes. I would say
that we're attempting to do like get that since we could one assume because we haven't accepted we had the RFP and we haven't accepted any of the bids that we can assume that the work that
potentially was out on bids is going to get done or does that need to be addressed? Well, those what's in the bid items are currently in the current job description. So, we can assume Jeff is going to or do whatever is in his job
description, right? And you would agree there's no question to that? No. No, you wouldn't agree or I would agree. You would Okay. Wait till Mr. Chair till a meeting that we hear from our
coordinator whatever. Yeah, if I would say you okay with that, Tina? Yeah, I mean I'm just your seventh day here, so I'm just kind of But yeah, obviously, you know, we don't want to keep the can down the
road any longer than we have to because we need to get things done and everybody needs to be informed and the direction the board wants to go. Um, so yeah, I'll have to connect with the personnel committee and facility maintenance committee and kind of see where we're at in the process and and go go through
some of this stuff so we can get to a resolution for sure. Um, now I know Heather, did you have questions of the board or as long as everybody's in the room, let's let's So, the reason that I came today was that um
I had watched the previous meetings um the last two and Jeff had said that it takes three hours or four hours to do the clean, but he has a lot on his plate. He's managing
100 different things. His the cleaning was part of somebody else's job is what I I'm as I understand it. Um that he's retired now. Um basically Jeff needs
help, you know, like he's one person. Can't mow the lawn, clean the building, do all of that. You know what I'm saying? Um and in that 4hour aotment. He's doing the basic take out
the trash, those sort of things. Then you had broken it down into saying that that would be a $77 hour an hour pay for that job. Well, that's really not even cleaning the courthouse.
Um, I filled in for for Jeff when he was on vacation and it took me and my husband or me and my daughter, two of us cleaning four sometimes 5 hours
um just to get the bathrooms scrubbed down. Um, and we didn't even go into any offices. I came on a Wednesday to to take out the trash for the offices. Um,
so to get it back to a higher level of clean, I mean, I don't know when the last time the grass was cleaned or polished. There's that stuff just gets kind of pushed aside when you have to cut the grass and move the snow
and you know that sort of thing. Um, but the courthouse is your the icon of your whole city and or county, excuse me. Um, your whole county and she needs some love. She's she needs
some love. So, I just wanted to say it would probably take me two months to get it back to, you know, the walls are cleaned and everything is back to a a good baseline.
There's things that I don't feel comfortable doing as far as like the stripping of the floors. I don't know how to do that, but I'm definitely willing to learn and work with you to to learn that skill. Um, the bathroom
grout, it's it's not good. I mean, it's hard to you guys go into the courthouse and you just walk through and you go to the office and but when you're actually in there like looking for those specific items and and putting your hands on
surfaces, I mean, there's coffee spilled on that pink Tennessee marble wings coating in the the lobby that you can't see unless you're up on it. You know what I mean? And and that's going to stain and that's
needs to be taken care of. So, my bid for the courthouse at the 1500 is actually way below um industry standard. It's about 17 cents per square foot. And for a historic building, it's
usually about 30 to 40 cents per square foot. So, with a contract, you're not having to pay for my benefits, my insurance, that sort of thing. Um, and it's not just my hourly,
it's my name and whoever is there to help me as well under my company. It's a service fee, not an hourly. I got a question on your scope of service. You address the daily, weekly, twice weekly, and quarterly. You don't
really address probably what your pictures depict and what you just said. So would that be in addition to in addition to the to this this really doesn't address bringing this thing up to what I'm
hearing, right? But would there be an extra charge to bring the historic building to a level that what you're what I'm hearing? The scope that's in there is the one that is is right off of your go your um request. Um the only thing that I would feel comfortable
charging the extra like the $40 an hour is for the stripping of the floor and the the grout and the tile. The rest of it was is in that bid amount. Yeah. just because the tile, they're penny
tiles and that is a significant amount of grout cleaning. Um because they're only one inch tiles, you know, and I don't know if you guys have records of when those things were done
last. I don't know how that works. Um, but I would I would like to start a basically a spreadsheet of when those things get done so that if I don't continue doing it, the next person has a
list of okay, the the tile was stripped this month of this year and that sort of thing. Just keep it a little more organized. Heather, when you talk about the grout and cleaning it, is the color that the grout is now, is that the original color
or what's the Absolutely not. It's black right now. Um, the color of the grout is tan. There is a picture in there that you can see the picture's printed out darker. Um, if you look on the right hand picture at the top of the tile, you
can kind of see a better coloration of the original. The grout is very similar to the color of the tile. I Mr. Chair, I think we should thank Heather for information and what we've heard and and
then let Tina and the committees go to work. Yeah, I think that's all we can do for now. Okay. The only other uh thing that we were going to inform the board was um Chad Van Satin removed his bid for lawn
care. He withdrew that. Um so, uh along the same lines of lawn care and and snow removal, just just so you're aware that that bid has been withdrawn. So, it's two that are like green and John's lawn
chair that they you've already seen. Correct. We've already But you just going back to what we talked earlier. I and you kind of agreed that our level of expectation and outcome
would be no different with Jeff and our lawnmower than it would be for a contract. Do we agree on that? Well, the the desired outcome goal should be changed depending on in that should be the same no matter what
and you agree to that to mowing it done. Yeah. The desired outcome is no different whether we have contracted it out or whether it's in your job description. Do we agree on that? So that the fertilizing would need to be get done in the spring would need to get
done. The trimming would need to get done. The mowing would need to get done. The irrigation would need to be brought into at the correct season because until we if some of this process does her work, we haven't accepted it, but we have someone with it
in their job description. What I'm saying is is there's no difference in expectation or desired outcome. Yes or no? And you said there's no different. We should be good there, too, Mr. Chair. And if it snows, we're in trouble.
I just think it's three different things, right? That's kind of what I'm getting. There's the cleaning and then there's the grass mowing and there's the snow removal. And so I think we just got to kind of break it down and come up with a plan for each one and see how it all comes together.
Yep. Anything else? Any more on any of that as as long-term planning here? Um, in the event that, you know, Jeff will take a vacation again at some point, I think long-term, he also needs to look at, do we have a backup
for lawn care? Do we have a backup for the courthouse? Do we have backup for um because as right now he's a department one. So, I think that's the other piece that needs to be.
the committees to to figure these things out. It sounds as if there's a list being worked on of vendors that are used already. We could just be added to that, correct? Backup vendors and stuff with contact information kind of build that
list with the schedule, you know? So, like, you know, this is who you call for this first. If they're not available, they're backup. This is who you call for this, they're not available, they're backup. Well, I think building committee didn't there wasn't there some discussion that the highway had couple of summer intern
or whatever they call them that does some of that down there that they could cover the lawn mo in his absence that we've embedded that through with the highway I say that's not a building that's a highway the line that's a highway that's
not a building they're calling we said high our building committ have a building. No, no, I meant highway committee. Excuse me. Thank you. But there's county staff and if they're they're more than capable, I would guess to cover if he is
gone. So, did the question come up about us? Do you have to retain a boiler license to operate the county buildings HVAC and you know, you don't you don't need one of them. So what licenses do you need? You
know, two. Okay. And that's what every two, three years. You got to renew that. You renew it every year. Okay. Did that talk you talked about it just for our geothermal system? There's still boilers there that are
backup boilers in case the geothermal goes down in the courthouse. Yep. And are you building are you subbing a little bit? I know in the beginning you subbed and helped the school out a little bit till they got something there. They've taken care of that. You
don't do any of that. Correct. Okay. Do you get AMC updates? I still do. Yes. Okay. Anything else with the lawn care? I just got one thing, Mr. Chair. Are we still exploring the option of hiring
a second man in that department or is that out the window? I don't know that anybody's closed any doors yet. I was just thinking that we we need to, you know, take a good look at all of this. to find all the cleaning
and all that go. Okay, I'm going to move on to the coordinator the They made a recommendation to bring these back to the committees to continue. I was just asking Carl what happened at the last meeting. I wasn't
there. It was tabled. Do we need to have any kind of motion to table at this meeting or is it just good? So there's two types of table. So if we tabled it a specific date, it automatically shows up on that agenda. If it's just tabled
indefinitely, okay, essentially it's going to just die because you have to have a date tied to it. It's just going to the committees when they're ready. They'll come back. Okay. Just want to make sure because obviously we don't want to keep this can any longer down than we need to. We need
to come up with some solutions. So, okay. the morphs electronics contract noted that horse hadn't updated their contract yet and so what they were doing is
renewing our contract information. Um they've also included the invoice and there is uh it's the same rate as last year. So they did not do a rate increase for 2025, but we still have to approve it.
Yes, we're still bringing to the board. It's over the $5,000. This is It's an annual contract, but it should still be approved. What is that like? 104,000 104,000
34 same. It's the same as last year. So, I will make a motion to approve it and then afterwards I have comfort on that. But second, any more discussion? All in favor of the motion signify by
saying I opposed. Carried. So on that I think we should look at a policy that like the contract even though it's over the $5,000 we budgeted for it and none of
the key terms of it have changed. I think we should have a policy that the coordinator can just approve that as long as, you know, long as the hours didn't change, the hourly rate, you know, all those things didn't change from one year to the next. My opinion, I
don't know what the rest of the board thinks, but I mean, we budgeted it, so we know that it's there. It's going to happen and nothing in it changed. To me, that's just a coordinator approving it. Now, if something would have changed, the hours of service change, the rate change,
anything like that, then it would come back here. But I'm not sure I agree with Troy Johnson because I think circumstances change. And I agree wholeheartedly the contract and the hours change, but things change. And so having them come
back if it takes us two minutes to approve it, I think it's part of our due diligence to at least If we just if we just say you can approve $104,000, it should be on the agenda. But we've disagreed before. Oh, yeah.
And we will again. Yeah. My thinking on it is if we're concerned about that, the coordinator should already be aware and would say, you know, there's been concern about this contract. I need to go to the board before. That's my
opinion. the way we referenced the budget and my concern is and when all that's coming together all those line items and then to be forecasting what may happen 110 days later I just feel
they need to come before I but like I say is there consensus with the remainder board it should come in front of us in my opinion anytime we're spending and moving forward. And you're right, there's contracts to change hours of
operation and maybe amendments or addendums or something like that could added into it and it should come in front of the board. Well, that would change that kind of that would change the terms. Yeah, I I get that. But it should be anytime you're spending money,
it should come in front of us. The other thing along that my thought is that maybe our needs change. Maybe we want the contract to change, right? And and so by bringing it back up, it permits us to say, "Well, you know, we've done something different. Maybe we need to
check with this vendor about this." I we got to have something on our agenda, right? This isn't even a hill, so I'm not dying. I know you are. I I think we should see it. We'll bring We'll bring the contracts or
Tina will bring the contracts here. You could tell. Okay, enough of that. Civic Plus. Civic Plus. So, Civic Plus, uh, this is the contract again renewal for Civic
Plus. This is our website. Um, and this is just another bid or another contract that be recommending this. We would recommend that. Well, without our website's going to go down, I think. Yeah, this is everything we
have. So, I'll make a motion we approve. I have a motion. We have a second. Second. Any more discussion? All in favor of the motion signify by saying I. I.
Opposed. Puri. cannabis ordinance. So, as Carl's been training me on everything, the cannabis ordinance that's kind of floated to the top is something that we're really working towards finalizing. Um, and so in an
effort to get there, uh, we feel like we should have a temporary committee that involves everybody that has um an appropriate place as a part of in the ordinance come to the table that to come to that final the final draft. Um
our list came up with environmental services, Horizon Public Health, Grant County Sheriff's Office, County Coordinator, and um by Carl's suggestion, Ken Johnson and Dwight Walatney because he said historically you guys have had a lot of feedback towards the ordinance. Um, but
really try to work hard to try to push to the end line to to finish up that ordinance. And um, as I'm getting emails, I notice that they're the state's frequently reaching out to see, you know, people are starting to submit them and stuff. So, just forming this
temporary committee. Did you ask the state if they have their plan done yet? I wasn't going to bring that up, but and and my suggestion for commissioners would just kind of Dwight, you you've worked on the enforcement side. You've had some
interaction with it and and Ken, you've been very vocal about your dealings with cannabis and working with it. If that's not the board's choice, I would border with that as well. I think it's a great idea. They're both kind of old weed smokers
anyway. not been around. This would be kind of like a working group in a sense. Yeah. So, so other counties around us now have they they've kind of adopted ordinances, right? So, that would be something that,
you know, we could look at, too. I think the city of Fergus just approved to, you know, and I'll be honest, I haven't read through it yet. It's on my to-do list and so I need to do that. But I think if we could get back to the meet, it shouldn't be extensive. you know, a couple handful of times to kind of get
some a document, an ordinance that we feel good about that we can bring to the 4. Well, you give a debate. The past board recommendations are already included in the updated version.
No, that would be good. We need to get get that done. It's the board wishes. I haven't had a problem. Yeah, I think it's a good idea. And do we need a motion for a temporary committee like that or is that something
that the board can just say? I think we need a motion. The chair I think the chair can appoint. Yeah, that sounds good. Anybody got anything else? I I I was just I want to go back to the bids just for one second.
Yeah, I know. But I what I meant to say was if if we look at the option for the second man, those three bids go away in my mind. That That's what I wanted to say. I just want to interrupt you there. You
said ma'am person. Yeah. Yeah. Yeah. Whoever if if we did go that route in my mind, those three bids would go out the door. That would be the only cost, you
know, saving there if that person and Jeff did all all of those things. So, right. I don't know if you heard that, but I just wanted to bring up the bid stuff again. Uh, in my mind, if if we
did hire a second guy person, then these these bids would go away. Otherwise, it would get awful expensive. So, that's just my thoughts. But, I'm I'm open-minded. We'll we'll see how it goes. And just to be clear, and I'm not sure
where this is at, but I have to believe that I've heard it before, and I'm sure it's out there, that you got to work underneath a man with a boiler license for a couple of years before you can even take the test. So unless they have one when they
come and I think that process should be vetted out through the personnel to be the other thing and I have not a clue on that bill is that if if this is for
backup it is possible that we could contract that service also and so we shouldn't just lock in that we Perhaps we need a staff member that's licensed at that level to be
okay. I think we'd be remiss if Would you agree, Carl? I would agree that but I don't know. You do that, don't you, Bill? Weekends. No. The question would be whether or not those boilers are up there if you got to have
somebody with knowledge on frontto, you know. I don't know. Anything else? Few hours ago. I'll adjourn at 10:58. There you go. Thank you,
Do I get corn plant girl by the house this morning at like 7? Yeah, I said a few. It's 11. I said a few late. I know. I am.