he works for County only started last that's it a and his wife kind of rebound like I said of the improvements in this to yeah yeah that's huge I don't know that's hundreds of
hundreds of millions he kind of went downhill after that so once the bonds come the taxes should level off I would say they go down but he had problems you know they need
to get to Jeffrey was Mother fromc I think know they asked got stand 9 o' we call the meeting in order and stand for the pledge I pled Ali to the flag of the United
States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all okay is there anything to add to the agenda um I do have one addition and
that is the two Sheriff Office donations two additions I'll make the motion to accept the agenda I have a motion we get a second second a motion in second all in favor signify by say and I all poos
car the minutes were sent out e go to approve the minutes I have a motion to approve the minutes we get a second I'll second I'll second Mr chair any more discussion on any of the
minutes not all in favor the motion signify by say I I oppos cared warrants were sent out as well a question on the second batch on C four roomstone the recycling center internet
and telephone like $213 this $23 a lot for internet and telephone compared to the rest of the bill seems
like you sure don't pay that at home I mean we be using a cell phone in a Hotpot or I I don't know do they have a TV there KY I don't know that television that's about what I P with par region a
month with TV and Hardline and internet yeah lot of money didn't have to get anything done or anything did they I I didn't I didn't follow up with anyone I just looking through the build and
it that might be one of the P Greg would be on I would just I I don't know if they did any updates to the internet down there or if that's the regular internet fee GRE re follow up on it
just Electronics your green button that's a couple thousand bucks a year to maintain that system e e thing that I did start working on yesterday was uh which department
and you guys just see the builds you have an idea of the fun number and then which office it belongs to so there' be kind of a cheat sheet so that I would yesterday I started on that and
it didn't save right otherwise I'd be able to send it to here today so just because I was curious about a few of these as well so instead of memorizing every Department's Fone number I like creating a cheat sheet and
sharing it with you guys beneficial we approve the warrants with the follow up on that roomstone t than I have a motion and second any more discussion on any of the bills do all in favor of the motion
signify by say i i oppos period good morning Commissioners well the first item I have for you gentlemen today is the interpreted kiosk panelist on our favorite project which is cassant
and I was una aware of this port portion of the project when I started here but I got a call from I think it's mot's historical group asking if we completed this work that was in the memorandum so I was managed to find the memorandum
of agreement that we entered or the county entered into back in 2021 and that was for uh the development of these interpretive cultural kiosks in the cultural sensitive areas I believe it's like two or three that we're going to end up
doing and in order to do that we need to hire a consultant that's certified with a secretary of interior to do this type of work so that limits the amount that we can lot of lot
cons at can draw from so I did speak with a Bol bank and Angie Smith down there and she's qualified to do this work and it would involve designing the kiosk doing the research to what goes on to the
panels uh creating a design of well then soliciting all the various tribes in the area for their approval on these kiosks and then hopefully in the next year we'll get them installed and be done with
this there uh it was for 14 $394 to do the work with bton May to complete this task that we agreed that we were going to do so I'm just here looking for approval of a contract with
Holdman make to complete this work was that part of the Federal grant that we received safety Grant which just all safety but this is part of it it's a essentially anytime there's federal funds in there we have to do a more
depth cultural review I guess you would say and this from what I can understand seems like kind of a mitigating effort for the work that we did out there so I make a motion to approve that agreement I'll second it Mr chair we
have a motion and a second to to approve this with interpretive yep interpretive panels okay uh any more discussion yeah I do um is it any more than the 14 what
394 the install and are we doing the install or we'll end up doing the install but I'll I'll have to wait I've never been through this process before so I'm kind of new to it too but I'm assuming they'll design it come up with plans and everything that needs to be on
them and then we'll build them and install I see they were talking about some fencing in their map possibly too did you see that in the no they didn't request that okay I thought I seen where they were talking
about maybe fencing if you know no I think that was when they identified an area within the area of work they fenced it off okay so that you would minimize that's why there was orange fence all over during
construction during construction we would have done that so we know pretty much where these are going to go yep well one of them go right by the bike trail where the second one goes I'm not exactly sure yet but I'm assuming we'll put them by the bike trail so people can
actually see them I know one time there was talk of one going out was it right where 47 comes in there's that fishing Wildlife parking lot yeah I see something could be a
possibility I don't know that that I I know that was mentioned at one time that that was a potential sight for one they might even tell you where they're going they might then again you got to have them there's no point of putting in an interpretive kiosk if it's not by where
people are going to be to read them so by the bike trails Mak sense because there's probably lower speed there yeah where if there's Park cars and stuff like that looking at things like that yeah and most people don't stop to look at the little way
historical monuments when they're driving anyways any more discussion all in favor motion signify by saying I I oppos carried the next two items are with more
engineering uh the first one the first one is the County ditch 21 project that's going to be happening as part of that is the Crossing on casat 8 uh when they do that project that'll have to be upsized to most likely uh
over probably a 10 foot by six foot box culbert at that location and this was in the transportation plan and budgeted to move forward with this so right now we're just trying to get going and get somebody on board to design this work so
we can fulfill our end of the ditch project that they're going to do in total it was $39,600 to design the plans for this project and the reason we decided to go with more on this was
because it's hitting that 10 foot with wise we would be able to qualify for bridge bonding on this and that's the goal going in is that hopefully we'll qualify for bridge B and get half this paid for otherwise it's a pretty big cost for the county if we don't hit that
threshold so goal would be to have this more complete this design and plans and hopefully next summer get this installed so we're doing our part on the ditch project did more not do that study as part of the
ditch wouldn't it essenti just be here what size you need because we did the hydraulic study for the ditch well there there's two parts to that there is the hydraulic part which they did do and right now it's sized to be about I think it was 60 square feet is what's needed so
that would be that but other issue is it's a casar route there's they can't do the plans or the ditch won't do the plans they have it's not a casar route we got to follow State a rules for everything that we do so then we have to jump through the additional hoops and
submitting hydraulic analysis and a risk assessment with the bridge so that's where the extra hoops come in so we would look for more to do this work for us on this project and I would presume MO is the engineer for digit 21 and it is an
improvement so that means it's going to add more water yep which you know the hydrology is you know the reasoning for the hydrology testing and the right sizing of that pipe makes sense to do you know and all those all the pipes are getting bigger and bigger these days so
we're seeing a lot more of them B pushed into that 10 foot size or Bridge size it's kind of come to a head I think at the state at some point with this 10 foot with all these ditches getting enlarged or improved now all there
adding a lot more bridges to the system you know overall I would say so they're starting to look harder at those and Diving more into the anal hydraulic analysis to on their end to make sure and somebody's not just
flopping numbers to callif for State funding so what's currently existing there 36 I think it's bigger than that I think it's closer to maybe a 48 or a 60
okay but it's just wrong RCP yeah so you're talking box yeah do we have a motion to approve that yet no all right so move second any more discussion all in favor the motion sign
by by I I per and the last one is with more and this is uh engineering service agreement for I think it was $7,400 um this is on County Road
34 and as you're aware they're going to be doing the ditch 3 project this summer and we're also going to be replacing the box culbert under Highway 54 as part of that project well when I was out there looking at
it ditch three ends pretty much right when it crosses County Road or CA 54 then it turns and Crosses County Road 34 well that's not part of the ditch and those pipes I it's a 48 inch pipe there and we're
going to be putting in a 7 foot x 5 foot box covert on your 54 so we're going to end up creating a pool right there water before it can get to the for service or or fish and wildlife service property across the
street so we're just trying to get ahead of it knowing that this is going to be an issue and have more do the hydraulic analysis on it to see what size it needs to be then we'll prepare all the plans and B it accordingly when it's budgeted so this is want to just try to get ahead
of the issue for behind it and you're talking about the pipe that's Downstream from the control structure that's in our County Road there correct the one you're talking all 54 The Crossing south of there further south that we're going to replace as part of the county road or
ditch three project right then that's where ditch three ends right at the end of that yep and this would be the next culbert down stream from it okay which turns North and Crosses County Ro 34 okay it isn't you know and then it goes into that control structure on the wild
life yeah comes out of there and then there's a bigger pipe douge ol has always brought up that Downstream pipe yep wonder if there could be an apron or something or a dressed at some point I don't know yeah make the motion Mr chair that
we do the hydraulic study for County 34 I have a motion for a second second any more discussion all in favor motion saying I I
Carri that's all I have okay thank you thanks m all right so the first thing I have is um our as you are aware we're we have one facility um maintenance employee right now that employee is going to be
going on vacation here in the coming up and so we are we need someone to clean the courthouse um during that time and so we talked to the individual that claims a sheriff's office currently and asked if she'd be willing to clean it
would be a Thursday Friday Monday Tuesday Wednesday so a week um so she did a walkthrough and she presented us with a quote of $1,500 to do the week um it's going to be not the full you know clean that um is regularly done but you
know bathrooms and common areas things like that just to get us through the week until um he is back for from vacation so I'm here looking to get approval for that uh $1,500 to move forward with her to fill in during that time
motion second I have a motion and a second to for this clean contract any more discussion all in favor to motion secondy by saying I I oose
all right the next um request I have is um we are requesting to um hire an additional full-time Deputy Treasurer uh the Personnel committee has been presented um some circumstances that justify the hiring of the additional
full-time um Deputy Treasurer so I'm here asking uh for approval for that I will make a motion to hire a full-time Deputy treasurer s good any more
discussion all in favor of the motion sign faor saying I oppos per all right and the last thing I have is uh the Personnel committee is talking was been talking with the highway department um we're having obviously struggle with hiring an engineer Tech um
and so uh eron and Matt have met with us I've had conversations back and forth um the position has been open since April 26 second and 24 um have had no applications and if we've had an application it's been zero experience so we talked about reclassifying that and
we talked about reclassifying it to a senior Tech position um to see if we would get any additional uh applications doing it that way uh as we reclassified it it came back at grade 10 So currently it's a grade um nine and so it went up
um a grade uh per DDA us the baker Tilly uh safe system that they use um so I am here to get approval for that reclassification and to hire to go out and hire for a senior Tech senior engineering
Tech was there going to be any other fine tuning to that job description there was and there was no change okay I will make that motion to approve changing from uh T to a senior
Tech I'll second Mr chair CH we're creating the position any more discussion all in favor motion signify by saying I I oppos
Carri that's all I got thank you you we got talk for 11 minutes m still here no that thank you it is I watched the West Central girls you know they took care of business well they really did especially it's good you
at number one team that was yeah and then that U that second game too or the third championship game they they didn't back down no they turn the ball over maybe once in a while and then they go right down the court it
was F to be there in person and see yeah were you there y yeah yeah I mean I I I didn't watch them you know at all during the year I didn't really know I watched all three of those games on TV Carl do you want to do some of your
coordinator first I had the uh agreement for law enforcement with the sheriff's office for the city of Hopman and this would be right in line with the other contracts County second have a motion second to accept
the sheriff's contract to City of hofman I got some discussion on this Mr chair the language in it I don't believe is conclusive enough unless I'm missing something here and you can correct me if
I'm wrong I'm going to get to it that states that when you're talking licensing of vehicles that are presently probably not being used and they're sitting around in backyards the responsibility of the Shariff department
is to make sure those vehicles are licensed or they need to be removed that's an ordinance enforcement and we don't cover that particular instance in the sheriff's contract that's enforcement of ordinances and
they're in charge of the ordinances so it is in their cloak of responsibility so Dwight can correct me if I'm wrong but how ordinances are enforced in enforcement of laws in general are not covered by this board that is by the
elected official of the sheriff or the County Attorney that's right but like when I was there we did do that I mean uh let's just say that it is a u it's a little time consuming because there's a lot of that but it's it's the
ordinances are there the unsightly premise and the unlicensed Vehicles so you know yeah that's it's covered in there I think it takes a badge yeah to go up and do the enforcement though yeah yeah it does so when you get people that
you know there's there's Vehicles sitting around that they're not being currently used and they're sitting in backyards and things like that we can't let that we can't let that happen no they need it needs to be addressed in my opinion that that's an aable light yeah
well it's it's an unsightly premised plus there's ordinances there that say you know the vehicles uh need to be licensed if they're sitting on your property you know correct that's fits all in there if you read through them things the ordinances
it was sitting with flat tires on it and but you get you still currently license it and you go to buy a license for it you can't stop that but things that are just sitting around backyard but I think if the you know if if there's current registration on it but it's it's not
drivable you know if they're flat tires and stuff I think that's an unsightly premise okay so I guess the comment I'd have is if we're going to communicate the office of the sheriff's
department with the city councils the intent to be involved in ordinance enforcement then the contract should be subsequently the same and what I read it's not so you can't really have it
both ways because at some point the two May Collide in other words if someone they can stand on we don't do enforcement of ordinances and they they could say well you told us you do for that reason I have a problem with it all
s what doesn't it say in there that they enforce the ordinances that's I read it this morning it says in there included here in is traffic ordinance and other criminal statutes but shall exclude such license ing or other ordinance
requirements which are essentially a civil in nature since building and code and zoning and I get that part that is that isn't their role but when you're talking licensing that isn't conclusive enough that's that has
to that has to be addressed because there's I've seen I've driven around town and I've seen a lot of vehicles set back so correct me if I'm wrong but this is often and they didn't bring those concerns here no and I talked to hofman and they did
not have concern with it however I would say Mr chair that had we had the full document at the last meeting which I brought up we may have addressed it at the last meeting we weren't privileged with that but if you go look at a it
says Service contemplated here in under shall include the enforc of State statutes Municipal ordinances of the city which are primarily criminal in nature so IT addresses ordinance that are primary primarily criminal in nature
so do with your experience how would you view that when it it depends on you know the violation if it's a petty misdemeanor that's basically noncriminal but if it's a misdemeanor category and
that's that's that's a criminal offense so without uh without looking at that specific ordinance I I wouldn't know but if it's a misdemeanor then there's some bite in
it so Mr chair I would say I believe didn't we address that this was going to get looked B in total and for the future that yeah and so maybe we work on this for the future and because this is already yeah signed in
hofman does not have trouble problem with it but maybe when we do when we we can't change the contract I don't know we are Grand County Commissioner so we have to protect the people in other District as well regardless of it if it
pertains to our voting so here's my question is let's say that we come to the conclusion that ordinances are not being enforced Dwight how would you feel about a board coming to you as sheriff and saying you're going to go do this no
it's it's so I I don't know what I mean what I see it Troy is that if if there's a problem in the city would get a hold of the sheriff and say you know can you can you do this and do that right but as far as us to tell him what to do that that uh you know that
contract spells it out you know so for us to go tell the sheriff you got to go do this or that that's uh you know that's that's not the way to do it it's waiting in territory I don't want to wait into my role of this board function
is that yes for this amount of income we will ensure that you have these positions to do this now if that's not being done that's between the city and the sheriff because I can't go to the city and tell them you have to do this I
can't go to the sheriff and say you have to do this we're saying these two entities have come to an agreement for this amount of money they will get this this service and we're saying that yes for that amount of money we will ensure these positions if there's a dispute between
whether or not the ordinances are being enforced that is not this board's role what I think what I said is if the sheriff addresses the county or city council and says we will enforce the ordinances but the
contract that we're responsible for doesn't say that that we have a a gap and that is our responsibility thank you commissioner John well and one of the things talked about yesterday with the clerks negotiating contracts going forward
is the ordinance complaint process being spelled out in a new contract so it doesn't just say we will enforce ordinance it gives an example of how what the agreement is between the cities and the sheriff's office about
you know the initial report needs to go here and then here's the process for that and if they don't like the contract they should or in the process of changing it they need to have an input in it or they have an input in it they need to say
what they want or don't want in this contract but I understand there's one city left that hasn't signed it is this part of the issue yes I don't know I went to a city council meeting and I heard nothing I didn't
have any questions when I talked to the city court yesterday they have issues and they want them addressed so if Hoffman is fine with this I'm okay but I would have to
believe the city lake is not going to be just to be clear my suggestion Mr chair is that we do look forward that what Troy just said that we work towards a new contract in the future that's going to address this
situation the fact that all the other cities have signed it that we try to work with elake to get that completed BAS on the current language and the trust of our sherff I I I think we have to rely on
that trust like our other cities have but to redo the contract for 2025 I'm not too sure that that's that's already water under the bridge yes that's kind of what I'm saying and maybe
we got to just move forward with trust but we started yesterday with the clerks and then we'll be meeting with the Mayors and that's that's how we're going to go about it any more discussion on the Hoffman
City sheriff contract okay all in favor of the motion signify by saying I oppos Carri read I got a couple of things for you but Greg wanted me to tell you he's meeting with Logan on some stuff this morning
and Ruben's up and cl doing sewer school so busy week of stuff but so the first deal on there is so back in January remember we talked about with anger bre and updating our contracts and getting them lined up here for the next till
about 10 years for 2035 so they have now been kind of worked out and we've had a couple meetings back and forth with J Breton and the solid waste committee about kind of solid waste and recycling here as a whole and some things we'd like to change but they're
more things are going to take quite a bit of time or take a process they're not just flip a switch things because if you flip a switch it causes a a lot of issues so we talked RS and leaving the contracts basically the same all we did was update dates and money and left
basically the rest of it the same for now with the idea that over the next however long it's going to take we're going to pick away at some of the things that other Commissioners have brought up or IG Bron has brought up or Greg and I have notice that need to get addressed so all this is is mostly just the FYI
but also so now you guys see the whole thing and I'll have Doyle after have you signed that a couple of spots but I left those in the car but so I don't know if I really need any board action but that's up to you guys well we got to approve the contracts we'll get to that
that other stuff is listed though yeah so so I asked you that question is it related to the fuel sarch charge did you find an answer on that Troy and Chris are both were gone yesterday so I'm working on figuring out what the heck that was so Ken asked about that when these contracts are done there was a
fuel search charge deal that was based on a percentage of the contract but that was kind of skewing what it actually costs so Troy iner britson did a whole bunch of work on saying well this is what it actually costs per mile and all these things so somewhere in there we got to make sure that's either added later or just a
separate mandom or there was an attachment or anything yeah somewhere it wasn't in any of the old ones that I could find either so I'm going to work with Troy and do some digging on in my storage boxes that I got at the office and see if I can figure it out but it's
one of those I think it should be part of this so it doesn't get 10 years in the P loss no so the recycling Solid Waste contract that's already approved right yeah I mean so you approved extending the terms we would now need to approve the
contract contract itself yeah so it's kind of a weird deal but it was mostly just so we could in wson could secure that yep we are agreeing to do these things so he could have backing to go purchase all those recycling trailer or containers that have now started showing up all over the place so that was kind
of the idea of the January approval I will make a motion to approve the recycling Solid Waste contracts I'll second Mr have a motion and a second any more discussion all in favor the motion
signify by saying I I poos perod the second option on there is problem materials to gwinner so problem materials is a fancy was in so we take all of our Solid Waste goes to Pope Douglas everything goes there that's what our contract says that's what we do
there is a list of things Pope Douglas does not like because it causes them all kinds of issues and they don't want it so what Troy is looking for is he already has to send things out to gwinner which is another demo another Solid Waste landfill out there that they got to grind during the do all their
stuff out there and they'll take basically anything other than scrap metal so try asked if in the contract there's language that says they can't take anything out of state or anywhere else unless we tell them they can't so he sent me a list of a couple things so would be things like egg uh rubber mats
or seed bags or like those big kids plastic toys that end up in the garbage or things that just don't go well at Pope Douglas and that they either get dinged for or just flat out reject the load entirely so just looking for the board to approve me to tell Troy yes you can take this
list of things anything else G basically this list of stuff with some theway it's not going to be all inclusive but it's all these things that pop dougas will not take and it won't be like household garbage that or mssw none of that will go there that all will still go to pop Douglas recycling stuff will still go to
moud all that is normal it's just really like mattresses furniture that all that kind of stuff so it was just so you guys to approve me to tell him to send out and he won't charge us any additional money or anything like that he has already going out there a couple times a week with other counties stuff so
there's that if there's a liability thing there we are already taking on that same liability no matter where we go out would be such a any school amount that are we still responsible for the for the stuff that goes out there go out of state yeah you're still responsible no matter what regardless where you send
it you're still responsible correct and if we send it up there since it's just these kind of limited items it would be such a small percentage that so takes so it isn't monthly it's probably it's it well he's every couple months maybe no it's a a couple times a
week he goes out there with well yeah and then so there's some stuff out like in the western part of the counties too that he does business with that they don't send it to Pope Douglas they all send everything out that way like Travers and bigstone I believe both send it all the winner they don't send it to
PO so well you just need a motion for that yes I'll make that motion Mr chair second motion a second for these so um they G to send something out for a list or anything or um do we need to
send something out well I'll so I'll I'll send so Troy has kind of a I don't know if you'll call it quick email list it's not like so it's un official like here is the only available items you can send but I'm GNA send Troy a letter with
those items and then spell out that you like no mssw no not only like those things that are rejected by Pope Douglas right so this is not a public list because we don't want these things yeah people should get rid of their own
mattresses and Furniture not provide it to the County garbage I mean that the list he's talking about is stuff that Pope Douglas doesn't want we don't have any other way of getting rid of but we're not going to be publishing a list saying we can now get rid of these things because we don't want those
things no it's in it's his responsibility yeah no I'm just going to say that they can't go in the garbage but oh well yeah yeah there's already things that aren't supposed to go on the garbage but if it fits in the lid and the lid closes people assume it can go
well and that that that right there kind of leads us into the a under solid committee update in that currently our rural routes pay a set amount per year which I mean okay
that's but the goal from the committee for this year is to analyze if that amount is appropriate because then there's like five different fee schedules of how they pay or what they pay not how what they pay do we need five should that list be
narrowed down and then the mandatory rural routes are not volume based if you backed a semi up and dumped it there engelson is required to pick it up that is not fair to anybody else that's on volume based or that's
paying that same fee and not doing that so those are the two objectives for this year is we need to analyze the fee structure for mandatory rural routes and get away from volume Bay or get to volume Bay
so we're going to have to have meetings with all of those be a pile of those meetings which is good they can come and tell us what they think why it should be what it is right cash it out yep and with the cities doing their own
spring and fall cleanups you know what I mean this is an allowable process y yep if they need to take it to gitter Y and they pay the bill on that anyway so paying expans correct it's no there's no
additional cost to send things to it's the same money it's the same well assuming that so the city has to pay yes they do for their city the city pays their own special deal for that dumpster which is listed out in that contract with under City rates they pay for that
dumpster whatever size is how but this now allows if it's plum full of nonb burnable stuff it allows it to go to gter correct but we' got be to $3 mile not for this no you will not be not for this we don't no I confirmed that with Troy that nope because the only way we
get buil for that three bucks a mile is if say Pope Douglas says we are not taking waste at all we're not taking nothing and now that household garbage has to go somewhere else and ninger Bron has to take it farther than they really had to take it to Pope Douglas or has to go somewhere special to take it because
the place we said they could take it won't take it then we're on the hook but right now we are not we would not be on the hook did you feel that was out in the contract clear yep and so of Troy got that part too and when I asked him about it that was his understanding as well
okay we approve that authorization no not yet Billy made the motion but I think you're kind of waiting on a second bill made the motion try second then we had disc no any more discuss no voluntar motion second fav saying I I oppos Carri
you know you guys prove that I'll probably just type up a on the letter head with some words there and have Greg sign the bottom that says e or what you can do not household garbage so uh the next two items are from Solid Waste committee so we met last week or the week before and had
a whole bunch of things we talked about but this is a meeting where we invited Troy and wetson to come kind of talk through our whole system with us because Grant County again is a unique situation how we handle garbage and the way we do things so we're trying to see if there's ways we can either make it more
prospective make it fair and like Ro was saying we're first thing we're going to look at are those rural routes because of the issues we know where either people aren't on routes or are out on the lake you can back your truck box up dump it next to the end of the road and they got to take
everything but in town if I pile a bag on top of my garbage can it would sit there they're not supposed to take that so to try and even some of that stuff out that's what we want to try to look at first which is going to require meeting with people meeting with think and meeting with the cities so it's not
a you know flip the switch and you're done it's going to take some time there was a couple more items on there looking at what to do with kind of systems a whole how we build what we build what the county should be billing or shouldn't be so and to look at all
that as a whole but Step One is those R routs they're the the not low hang fruit but to go after well let's equalize get everybody onto the same volume based
system before we change anything else I think that's we need everybody to be equalized and then we can look at where is our next opportunity you want to address the the longer term strategy that was talked about um I
think there's so many details on that that it's we're not to a point where it's going to be a great discussion that you just get a that we're trying to look so Stevens County is goes where in Bron basically builds everything the county just gets reports on the tonnages and
they still have their taxes on their uh Recycling and solid waste fees on taxes to cover the admin and all these other things that the solid waste program does we talked about doing something similar but there's a lot of like Troy was saying there's a lot of things we need to do before we can get to anywhere
close to that so we're going to start with these Ro RS and get them to where they're fair and volume based and everybody pays the same for the same service and then kind of slow step our way up that direction if the board sees that but it's kind
of we're GNA probably have Troy in Breton do some checking on how he would charge some of the stuff out to see if we went that rout what that cost but I got to give him some data and should be pretty straightforward but it's a longterm deal
um the other deal I had on there is that C andd Grant so that construction and demo deal that I had you approved the last meeting that we could sign that letter of support for Otter tale last week on Tuesday or Wednesday they submitted that uh Grant application to go for 300ish th000 bucks do that big
huge study the whole nine County area and then one tribe two I think so just the FYI that that got signed I had Stant do a work and it was like 185
grandish they figured to start plus all that extra money to do rest so it'll be we'll find out with all the grant stuff how the state still has the money if not how that goes here not too long
so that those are just the things I had unless any of you had anything else anybody else got anything thank thank you contract the computer Replacements um so I was talking with
Stephanie and Darren here last week about the computer replacements for Commissioners um all of the Commissioners computers are over 5 years old so uh right now I do have a quote in with Kora from Electronics so I'm just
waiting on that to see what put the B on that the be or replacement of all of your computers um is there like the computers that she's going to be quoting are basically um understand with the understanding
that your computers are mostly used for emails versus uh you know this computer or my assessor computer that are you know actually doing quite a few uh functions and and using a little more horsepower behind him so
um if if we get a quote is there you know a certain model or would you like me to approve those or purchase those or how would you like me to go forward or we'll wait until we get a bill back or a hold back so we get a
quote and then brands at the same time like anovas are you going to do lovas again you think they will most likely be Lenova again um Lenova have been very consistent um leaving with the rest of the Departments pretty much everybody's
using lovos um moris Electronics is used to working on them they're they're very consistent um with you guys being outside of is is there a replacement time period
that you guys would like to get out to and right now you're over the 5 years would you like to continue that or are you guys part of the the replacement process as well I got input on that Mr
chair personally an an amount that me as a county commissioner uses my computer there is ABS no reason to spend County money replacing now I remember when I got elected I remember commissioner Troy Johnson said
my computer's fine now that's different you didn't get one when I got one would that be accurate yeah I just gotten one a year or so before so but what I probably would suggest is that maybe we have them and I don't I'll
use the word clean up is there some things that they can do on the computer to I'll just say clean up and I don't if that's the right word enhan because I don't need a new computer
works fine so now if it quits working fine well then I would say we need to get canic computer but I don't think I need to be on no schedule but that's count so my view on that
is it becomes hard to to say because I think we need a replacement schedule and I brought that up before I'm not going to sit here and say it has to be three years four years five years we've talked about mcit after three years they're not worth anything but
to have staffs you must follow this fiveyear schedule that we're going to lay out but we're not going to I mean you know we want to replace we replacing it five years now we can budget because we know how many machines we're going to have and we can so it kind of goes into
the we're going to be following the policy that I think we should be laying out and that if we're going to say you need to place your computer at 5 years we shouldn't be going well accept us we're not going to follow our own because then you could
have the scenario where we're doing five years we're buying one laptop a year and maybe we start now and say because I brought I got this all started because mine's getting terribly slow and maybe that's how we do this as we say okay we're going to go to five years but
we're not going to buy all the Commissioners right now if somebody needs one we're going to go ahead and do that but then next year like it or not somebody's computer here is being replaced but so I'll disagree with you because whether it's us or a staff
member computers aren't shot in five years and we've gotten into our idea that because of mcit doesn't warranty it but if you take this out of commission you got zero dollar for it who had 100%
expense it's not about insurance and coverage it's about whether working and we're going to come into a time I believe in this County where maybe financially 5 years isn't okay and if somebody needs a computer 6 months
from now buy the computer call up Mor Electronics we need a computer what happens so I disagree with you what happens if nobody upgrades their computer and I know it's a doomsday scenario but nobody's upgraded their
computer and now all a sudden we got 30 40 50% that need computers and computers aren't available we WE Post 2020 we go through shortages of things and if we all of a
sudden need in a six month or a year window we need to replace half of our computers and we can't get computers we unfortunately live in a society we can't do anything without so how many computers do we have in the county 16 in the in the county that we
talking about countywide and this is just a ballpark figure I would estimate that there's probably 120 computers so the five into 120 is 25 a
year so that's we got on a natural we're ring 25 computer year so what you were saying if we skip pretty soon we might need to buy 35 well say you need to buy 50 it's like the middle of 2020 and you go to order a computer and yeah we'll
get that to you in nine months so part of the other issue is that with updates to to Microsoft and all those different things like Troy's computer is at the point where it's Stephanie doesn't almost want to work on it anymore that that's what I asked was
can you clean this up and make it faster and Morris electronic come back and said no get a new one I don't have a problem with with your what I was talking about mine not yours I think you should get a new computer I don't know that but so let's talk about this one or the rest of ours
because they all were bought at the same time right the forward yes yeah so is there a reason that four of us should get spend four or $5,000 I don't know maybe I I I'm guessing they're going to be under $2,000 a piece and is that
price going to stay there five years so no okay so we got a budget moving forward you know so they're two grand now five years from now are they going to be three and I don't think they're going to be two grand would be the high two grand would
be something where you're looking at a docking station we don't need a we don't need a $2,000 no like these these are not like I'm just saying this is a $2,000 computer those are you know probably $5 or $1,800
computers but they've they have gone up over time too or they kind of since Co they they are SL slightly creeping upwards they know that's that's the other side of it let's say we budget for 25 new computers every year but we don't
replace until absolutely needed well when that time comes if you got to do 50 all of a sudden you've actually budgeted less than what you're going to need exactly because it's more expensive now than it was a year and a half ago that's the methodology there and I
agree rotation but I mean after five years that's where the the programming starts they don't they no longer maintain that program because I don't believe any of you are on Windows 11 yet believe you're
still on Windows or been fighting as long as I can but I would imagine a new computer is going to come with that new computers come with Windows 11 and and that's just pretty soon that if you're going to open up different things your computers won't open them well October
it's not that your computer won't work computer will work it's just that it's unable to open programs well I just got an email today Windows 10 is unsupported after October something of this year so then you have to be because you have to
have something supported because otherwise all your virus protections that are coming from Windows is gone so maybe the discussion should be that we're okay with buying 20 I'll just round it so it's easy math 25 computers
a year irregardless of who that is and somebody department heads or somebody the coordinator or somebody's determined all of a sudden they come say can we need to rep your computer you're on schedule home it's not our computer it's 25 a year it's the
same thing but does that make sense yes that your computer's up for replacement so we would be in now the the rotation of the 25 which someone just determined and that's that's the
question is so like and there's some computers that do need to be replaced well the the old method was three years is when they were replaced um the assessor computer like my computer I I am on a fiveyear rotation because it
takes a year to get all my program bugs worked out of them so I I like to make sure my computer is used as long as possible before I replace it because it's going to be a year full of headaches just getting it back I think a lot of departments are
pushing that you know four four and a half into five years before they have to replace just because it is it is not an easy process with programs becoming more and more complex um you know so here here's a scenario for
you can we say we're going to replace 20% of our computers annually but of that we designate 20% so let's just say 20 computers we designate 20% so four of them are going to get
replaced in December if we still have that many slots open so we have slots open throughout the year that if somebody's crashes Burns whatever we're still in our replacement schedule but um you know in this scenario we're going to say okay we're
going to do 20 this year and all five of ours are up but we've got four that say well I don't need them well come December if we still have those four slots that's what we're going to do and then then obviously becomes January you
have new ones and I don't have a problem with that concept I like you say when it's time it's time so what happens to these it'll be just decommissioned the hard drives will be taken out and
destroyed you know the other side of that is we touched on it briefly we can say okay we're going to go with a 20% 5year replacement plan starting today and the Commissioners are just one a year so it'll be five years before we're
on that but we're going to get on it to and a lot of times what the Departments do is like for our desk computers or the public computers they'll take a a staff computer basically wipe it clean and then create it just as a counter computer so that
it's not being we're not going to go buy a brand new computer just for a counter machine but it's we're going to wipe something that we already have and and just kind of rotate some of those other nonessential computers though so this would be a good example of what you
would use before you would destroy it depends on what what's on these computers yeah emails so I mean there's no well like during the during the Cyber event we have a stock file of computers that were
able to pull out I mean we had to take some from we got some from Western Prairie but we had to have additional computers for people to work on because there were some that were just destroyed so we have a budget right comp line that it that we approve every
Department don't they have a budget line for computers computer fund is very complicated so the the computer fund the way that it's kind of broken out is that the program the programs like CPT is broke out to the assessor's office has
so much of that the Auditors has so much the treasure has so much and then the individual basic users pay a certain amount into that and that all goes into the computer fun so like every department or office is p just a little bit different amount so when computer
placements are not actually part of the computer fund I found out that the assessor's office was the only one who was putting extra money into the computer fund or a new computer for like computer Replacements um no other department is doing that so it's not taken out of that
area of their their budget um so the the other part of what people pay into the computer fund is what our portion that basically each one of the Departments for each computer pays into the computer
line item and that's what pays moris electronics for more than just Computer Service besides yes so it's for the service of of what's there I don't remember what that number is right off the top of my
head it's $3,000 a unit for a computer per year moving forward the less Tech help we need commissioner can you know the cheaper it is you know what I mean as far as updates and things like that we got issues with these computers so the
more that we stay with the the newer systems it actually would be cheaper because you wouldn't have any any service issues correct as many hands on corre like because in the last three months all of your computers just all got updated but Troy needed to be
updated again here or Stephanie worked on it again so again every time that they work on it and you know currently we have two days of service uh a week and and I can't
imagine that anybody would say that we need less we we we need what we have so and there we're we're fully utilizing them you're right that we are there's only one Department that's budgeting for what
we're talking about so where is that money coming from it it should be coming from supplies it should be coming from some other part of your budget and that's that's something that I'm going to have
a conversation with with Tina with um going forward is is how to capture that that computer replacement for offices um that that that needs to be a further discussion um the other things that the budgeting committee is talking about is
having uh a computer Department basically that would pay everything so that's a little more discussion that'll be had down the road and so then it wouldn't be part of everybody's budget but it would be its own department so we
got 15,000 under contor Commissioners for computers budgeted this year that $3,000 per computer is what you pay for service of the computer so that is not the replacement of the computer that is
just that portions for servicing for more selectronics for all those other techch so the it needs so not necessarily the hardware it can be software more electronic little misleading in other words I always
thought that was for what we were talking about but so that is not for computer replacement learn something today will you remember it well I'm very old good question Mr chair
um so what are you I mean we we're we might as well get on this I mean we're on the schedule so we're going to yeah I I find if it's part of the schu I and if you want to just start off and replace Troy's computer and then we
can talk about this again for next year if and then if there's an emergency one breaks down we can be replaced at that time but then we can talk about this for next year and then ensure that it's in the budget or
replaces replacement so let's go up that thought so then if we're going to 20% Then if if we were due for the 20% replacement now is somebody else
then that wasn't ready going to get moved up and we get moved back or how how do how does it work so right now if somebody needs a replacement they're going to take it out of their individual Department budget so if the auditor needs a new computer he's going to take it out of
whatever line item you SE fit or budgeted for the computer replacement same thing with the recorder if they need a new computer they should be budgeting for a replacement of a computer you know one thing we haven't talked about either is if we know let's
say we set the policy we're going to replace 20% every year and we let Morris Electronics know that are there models of computers that they would recommend that go up on January 1 so they're actually bought in December so that you're actually saving
those are the sort of things that you you would hope that having that policy would do maybe you can get a B disc I don't know and replacing multiple yes the the more you order you're going to get a
cheap discount yeah you said one Department planned for this I'm the only one who I know like when I was reviewing all the budgets the Assessor's offic was the only one put Replacements in for computers that doesn't mean like when I
was discussing with other departments they might have misunderstood me or um but that's that's the way I understood it can we put this back on for next meeting and everybody can think more about it and it's not mine's going
to make it we'll be okay well I think we should get yours rolling that's a foregone conclusion choice I think and we can look at the rest of Mars in the future don't be shy Troy no I think you're right
on then figure out prices and just see where these prices are going toe and then it'll give us of a snapshot in time of you know where we can Budget moving forward you know what I mean and everybody can budget but at least we know what these true prices are moving
forward so do we need a motion on something no we're not doing anything well I make we put Troy up front we put which I think we should do we meeting after
research whatever car res after you do what you do after you do what you do so what did you do K there what did you say he said I made a motion that we should proceed to update choice and having issues and then we proceed to
readdress this in the near future after you do what you do I'll second with the discussion to get prices um the next item on my list is the US service
sorry any more discussion all inor all in favor of the motion signify by saying I I oppos carried okay fish and wildlife um the US fish and wildlife he uh he gave me a call and he stated that
he'd like to do a walk through basically to drive around with the commissioners and the date he was thinking was June 17th at 1M so that would be after the commissioner's meeting and he just stated that he'd like to go out
andw a few different projects that they have going on here in Grant County um unless you have any specific property Properties or projects that they've been working on um if you'd like to drive by any of those you're talking about NE Powers yes
okay I don't know I I think the project were were the easement that was up there in the old schoolhouse you know there was an easement that was established there I think that's something that would i' like I don't know it's just food for thought which old schoolhouse the P yeah
there was an easan on schaer property up there stuff going on by all school well that was something that that come to this board to be approved Y is there some of this that would be communicated that they could be on the
agenda and that we' finish our meeting and proceed to to do the drive-thru rather than finish our meeting and have them the afternoon we end up with this two-hour Gap or is that what you were thinking well that's where his time
frame that he was kind of looking at was just he said it should take you know two or three hours of a drive-thru you know stopping and looking at some of their different projects um he wasn't talking about being on for the commissioner's meeting it would just
be he wanted to do it in conjunction we did this what two years ago years ago yeah which was informational it was very good he comes in my place and walk through Stu so does he you let him TR pick some rocks
no I did some stuff that he didn't like so so I'm going to tell him I'm not going so he was just inquiring whether the 17 were the next item that I had was for the West Central Initiative for the economic development District board
nomination um what I can see is that is that Udo you know that was on there I I was on the WCI and the Eda that's a different uh that's a different uh AG yeah well it's a different group
okay um the uh the Ed board makes it possible for communities to in West Central Minnesota to qualify for federal assistance then they report back to the West Central initiative uh which is they the E
Economic Development uh District desert so this there two things here that we need to do today I got informed last uh um week that I I can't serve on that
board because I'm over my six years now I think there's two different there's two different here two different deals here this is the this is to the Ed board nomination well I suppose that I don't know we should clarify that
because I think it's two different group I'm on the west central initiative and I'm not on the Ed board what's your understanding of it and that's where I was a little confused about that he said that you were no
longer able to to serve on yeah because I think and then he sent the the Ed nomination form with who the board was going to appoint to the so that's where I wasn't sure how this tied into the the
WCI yeah it's two different boards and I'm on the WCI so I just thought that when I got appointed to that you know there was no nomination form or anything it was just a committee appointment I'll make that motion Mr
Jared for the WCI Ed board appointment or do I W need to pick up those rules he can no but this is different what you are well I I don't know what that is I don't I I think we should call him and
find out what that's all about and do it the next meeting or what well I think so yeah because we don't they've got many different boards up there if we don't know we're not going to do it because the but but I I think for the West Central initiative board you know that
that'll be if your term is run out then yeah my term run out but I think I'm a little confused by that by the the nomination that was with yeah I'll my motion so I think we should I
think we should get old him and clarify that because I think it's just one of us on to be nominated to that WCI board no but you understand what's going on and the mechanisms and you know so for somebody to walk in blind into it it' be
better for if that would be a possibility you would want to do it well yeah if there if there's if there's two different boards there but I I know there's two different boards but I I just the WCI I'm at my turn turn limit
on that but I I I got confused when I looked at that the other day so now if that if that's a nomination form for the WCI well then one of somebody one of the four will have to do
that if that's what that is okay so but Greg Wagner he's a good guy you just call him up and he'll he'll be able to clarify that for you that is being table until the April first meeting so it's a table otherwise
I'd offer a motion Mr chair that if the move that Dwight would be the person if he camp that bill La Valley would be the next well let's find out what's going on yeah there'll be plenty of got there'll
be plenty of people want bill on there next time good well Bill he'd be pretty good on the WC would' be good if you can serve on that board from St Paul or not can you oh in the modern Zoom age it'll be
okay we'll table that till next meeting Logan Township arpa application can I can I go back so Ken made a motion to appoint away um for the WCI board but if you can't build a valley is that you going to resend that I guess in light of
the the discussion prior to the second I will withdraw my motion he never got a second so died for a lack a second oh he'll get one next time keep it handy sounds like we got that
fig I didn't know we were going to have a chess game today um so then uh Logan Township they submitted a application for ARA funds finally but that time period to the designate ARA funds was the end
of the year the design had till the end of 27 to spend him 26 I think I might be wrong oh it might be 20 oh yeah no 25 I thought it was 26 never mind so we said that by
September 1 we will not hold them any longer we may spend them somewhere we haven't spent it anywhere else I'm fine with them having it I'll make a motion to approve it is there a narrative there with it so tells you what what they're going to do with it this was all I
was they're not paying off debt and they're not putting in retirement so Z have a motion a second any more discussion all in favor the motion signify by saying I I oppos Carri
and then yesterday I received a the Sheriff's Office brought over a donation for $75 and $100 and from my understanding is that they were not ear marked for anything other than the sheriff's
office I will make a motion to accept those donations I'll second that Mr chair any more discussion all in favor of accepting the donation signify saying
all right I oppos carried before you adjourn Mr chair committee thing I just kind of remembered as I talked to Chad a month ago something we're going to have proceeds for the bond for the law enforcement
center left over we're we're not done paying yet we but when we are I know the board is intended we would reimburse ourselves from some of our expenses out of those proceeds the soft
cost you're talking yeah architect and right but before we you know we do that we can say okay here's the amount we would be reclaiming but Chad's idea that the more I thought about it the more I like it is we would take what is actually
there invest that and use the interest to pay down the mortgage you know to pay down what we're paying for levy on the building until our first call date at which point in time that board whoever that is will
make the determination of do we just take that full amount even though we've got a right we can make a claim but buy down the principal at that call date is that 10 years TR we didn't know at that we were just talking about concept we don't know what
that typically that's what it is sending your time frame but it it'll be what it is right we can't do anything until that point but I mean between now and then if there is a financial situation where we would
need it it's invested we could pull it back out and claim our share but we're kind of just saying we're going to use all of that to get as much interest as we can and when that call date comes that board can make the decision at that time of we're going to
claim back what we can or we're just going to use the whole thing to buy down the principle sounds like a good idea to me yep so I mean we're not there's nothing here presented to look at I mean I just wanted to see if the board was good with that concept because then we can do more
we can have a date of when all that stuff I'm okay with it right we still got some costs I mean we got right so we can't do anything right now anyway we don't know what that amount is right I mean there's there's some dressing up of I mean you know possibly
maybe doing something on that concrete wall on the west side I mean you're talking maybe trees and you know what I mean kind of you know some Landscaping it's probably going to cost us some money so it's but that we can do some more of the the foundational work of
that concept so that when we do know what that final am we can invest in idea that really all I had I just one more thing speak back to the Logan Township
we we need the inem indemnification whole Harless agreement that goes with that and if that needs to be signed before the that's the second part of the application yes the the auditor should not release that check until that that's
been our policy yeah else got anything you done feels like thanks for ask you're in a meeting at 10:28 oh I didn't know so Carl