He would have been out there talking. Okay, it's 9:00. We'll call the meeting to order and stand for the flag. allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and
justice for all. Okay, we have one addition to the agenda with central initiatives here. Um, anything else? Anybody else? I'll entertain a motion to approve the agenda then with that addition. So move
I'll second it. Mr. Chair a motion in a second. All in favor of the motion signify by saying I. I post carried. Meeting minutes were sent out. Second. Motion in a second to approve the
minutes. Any more discussion? All in favor signify by saying I. I opposed. Carried. The warrants are also sent out. I'll make a motion to pay the bills. Motion and a second to pay the bill. Any
discussion? Yes, I got a question. Second group, Alex Glassing. $8,040 for pin code locks S O remodel the cost of $8,000 for the sheriff office remodel for locks.
I didn't see the quote I thought it was for the sheriff's office. It says sheriff's office then says remodel but first of all it seems like a lot of money. I'd like to know how many doors it is. There would be three three doors with glue locks installed on but I don't
know that can't be three grand a door. That must be sheetrock and the whole nine yards. Trailing glass and glazing went to flat. But I already I
don't I never saw the the total invoice on exactly how many provided or what they reset. if you wanted management. So you're saying Jeff approved that.
Jeff does that 110 dig deeper into it or what do you think? Well, I don't have a problem moving forward with the motion in the second. I think we should examine the bill, see if it makes things appropriate. It's a it it feels
like a lot of money. It's okay to ask the question, I believe. I don't know how to go about that there. Well, never wrong to ask the question. I mean, we searched the answer. So, really, you got two options. You can
approve paying it [Music] and you just move forward or you can pull it out, not pay it. My concern is I don't know when we got the bill and we've got timelines about paying our bills. Yep. No. And
that so I mean otherwise I would I can withdraw my motion and make a motion that we'll pay all the bills including the alle glass and glazing pending Ken Johnson and the coordinators okay with the bill once they review
it because they hold the checks till Friday anyway. So they they aren't going out immediately anyway. And and maybe just as an addition to this, can we would they be in Chad's office or can you get a hold of Jeff and say can you
get a copy of this? Chad would have a copy and maybe we should reach out to Chad. You can send Chad an email, too, just see if you I think in the interest of moving forward, we'll just have Yeah, I don't have a problem with that
motion. But my point was we may go get this done before we leave today. As long as it's within that 30-day window and we can we can question it. If it's out 60 days, we get a deal
with whatever that time frame is. Well, I think we can deal with it within an hour or two. Yeah. You know, we'll Well, I mean, I I made the motion that pending the okay from Commissioner Johnson and the coordinator that would
be paid with the rest of I'd second that motion. Okay, we have a motion in a second. Any more discussion? Okay. So, the second motion was Ken pay bills further investigation for this one
bill. Yep. All in favor of the motion signify by saying I carried. Jamie, good morning. Morning. Jamie Byer administer the boy to sue here to talk about bonding. So we have two ditch
projects that um all transferred to us. Ditch three and ditch 21. We um started working on on them in 2021. So here we are four years later looking at construction.
Um Grant County Ditch three has gone to bid. and we're just signing some final paperwork to get that going and then 21 will the bids will be opened here at the end of the month. So, we're anticipating summer construction, fall construction.
Pretty busy for those. They're a little asymmetrical in size. Um GCD3 is a repair within the confines of the the amount of their benefit level. So, a limited repair, still a big project,
$870,000 worth of bonding. And then ditch 21 is larger, 3.1 million, that is both a repair and improvement in areas. And then on that one, the boy sue is kicking in 900,000 of of clean water cost share and culvert
sizing. I have been in communication with your guys' bond company for many years now. sort of took an extra year to get through everything with both of these systems, which is what needed to happen. Um, and so I've had Heather
Caspersonson from PFM in constant communication and with um Chad and and some other Grant County folks just to let them know this is coming up. You guys back in, let's see, August of 2024 had passed a resolution that just said, "Yes, we know these projects are coming
up and as their development costs, you can tuck those into the bond when it comes." So, now we're to the point where at least one decision needs to be made by this board um as to the structure of the bond. Heather and I worked yesterday just to take a look at what assessments
would look like for land owners of both systems and um with a 10 or a 15-year term. On GCD number three, about half of those are less than
$10,000. So, I'm I'm just guessing that there likely would be quite a few lumpsum prepayments on that GCD3. The GCD21, those that's a that's a larger, more expensive project. And I think a 15-year term would benefit those
land owners, and if they choose to to pay it off before that time, they could do that, too. Um, and so Heather said we could do we could do both, right, Heather? um structure it so that a portion of it could mature earlier.
That's that's correct. We can we can have them of varying lengths, but maybe just understand what the board would like the maximum term to be. Yeah. So, the land owners um would likely get a letter in 2027 that would
say you can choose to make a lump sum payment without all the interest or we're going to um finance it over, you know, xterm 10 and 10 and 15 years and then it just gets added onto their their property tax assessment
automatically. Um kind of interest rates we look into. Uh Heather, do you want to give them the interest rate? Sure. Yeah. Right now the uh that the rates would vary with the amortization that you would approved for
the maximum term. Right now, if we were looking at a 15-year schedule, um the all-in cost is around 3.9%. And for something that would be shorter, the 10 years would be closer to
about 3.65%. Now understand that the the rates would change once the the county would go for bond sale. They would be the rates that would be active as of that day. But right now, this is the estimate of where the market would
be. So this is this is what administrators get when they work with bond people. So it's just kind of an estimate of what they expect the bids to be when you when you do a bond sale. Um and so you can I'll just pass this around. This is like a 10 and a 15-year
comparison, but on the second page, you kind of see how they they um but they structure different interest rates within that one bond issuance. So there there you guys have
issued we don't go through this, but um there there'll be some additional steps along the way that you'll need to approve and consider. This is just the very initial like what do you think for a a term length and then we'll kind of take it from there as far as the resolutions and
the is there a minimum on the call date on on you know paying off the bond at 10 years that is that is pretty standard to have the call dates in that place. Yes. And so if if there are prepayments received
prior to that time, they can be deposited into an escrow account and and that money will then be applied either at a maturity date or at the call date. So we have Wagner Company is was awarded the the Grant County ditch three
bid and then the 21 bid. We'll find out here pretty soon. That's a, you know, a larger project. This is, it'll be the largest stitch project we'll we'll have done. And got a question for Jimmy. And that 928 that you guys are going to dish out, is there any wershed dollars into
that or is there all LCCMR clean water funds out of Bowser? Where are they coming from now? So, it's it's boy to sue funds. We may supplement that with one wershed, one plant funds. We'll see. We're always trying to get rid of those funds. So,
okay. We've got um these two ditch projects this year and there's a Wilin County one next year that we could kind of mush around. But you know, like I'm a budget person. I need to know how much because we're bonding. I need to know how much those funds are going to be. And so one way or another, that'll be
the amount. And it kind of depends on construction, too. We're paying for like side inlets. So depending on what land owners want, they may want more or less culverts in their field. They they get to decide that. the improvement they got buffered but did the repair do they got to buffer that when it's done too uh we we will
Okay yeah yeah right Jim we didn't acquire any new rightway but we'll disturb what's there so we'll have to plant that back correct we did not acquire any 103e ditch buffer right away they're just still under the Minnesota buffer
Heather, apart from deciding the term, is there anything else the board should consider? Not at this time. Although I just would like to mention that we are exploring with the county's bond council for this
transaction if these projects might qualify for a credit enhancement program. If they do decide that a credit enhancement program is uh permissible for this project, we would come back to the county board and we would ask you to
adopt a resolution indicating that the county would participate in the program. That's just a procedural step which would provide for a higher bond rating which in turn would give lower interest rates for the bond. So that has not been decided yet but we may come back to you
with that if it is eligible. Did I hear right that you were saying you'd send a letter in like 27 saying asking land owners if they wanted to pay it all or why are we waiting two years to send that letter when we could give them time to have that capital on hand
when that payment time comes? So the land owners have been notified all along the way that this project is coming and they have received like estimates of what the cost is. So they they have they've got those numbers. I can't
certify the assessments until the project is closed and the land owners have demonstrated that they're satisfied with the project. So once the contract is is been deemed sufficiently complete, then we have to have a public hearing where the land owners are allowed to complain about any part of the project
and and then consider they're aware of what their estimated portion would be that they've got spreadsheets that have been mailed out for you guys. Yeah, we're pretty careful about um making sure land owners understand what the costs are. So, what is the range on per
acre? I knew you were going to ask and so I know said 26 bucks an answer for 21. So, um let's see. I broke it up into So, it can be I've got $50 an acre, $1,000
an acre, 1,200 an acre. I mean, this is a big this is a kind of a once in a-lifetime get it done project. Um, and so there there have been some, you know, considerable attention to make sure that this is what the land
owners really want to pursue. Oh, yeah. And they do as an investment. Yeah. And what you're proposing here is they're on board with that in a sense. Yeah. Yeah. We the past bonds that the counties have provided for us have all been 10 years
and then when interest rates started creeping up here I had said to land owners like well we'll we'll ask about the 15year because you know just to make sure that they can cash flow it and we have land owners that are renting you know and they might be into some farm contracts
that aren't as easy to wrigle around. Um I think so the I I already forgot what the interest rates were. They're pretty close for the 10 and the 15, right? 3 point 3.9 and 3.6. Yeah. Okay. So, we talk 15 year having a call date of like
10 years. Is that to me that seems awfully far into it for a cult. Can we get a call date of five years so that if we do have individuals paying the whole thing off, they're not we're not paying interest for those 10 years? We can we can certainly do some analysis
to discuss what the optimal placement of the call date is um to ensure the the flexibility that you need. So just if we're asking if anyone wants to pay it all right then to just sit on that. That's my opinion. I would I would
say 15 years and if we could get a fiveyear or something less than 10 that might happen on ditch three but I don't know 21 that such a big price tag they're probably going to want to run that out well you're giving them that option right there are a few you know likely
farmsteads that are less than $1,000 1400 200 yeah but I mean there's going to be want to pay it. So, you need from us a motion of just the the length we're looking at, right?
Yep. Yeah. I'd say I'll make a motion for the 15 years for both projects. Well, I would I guess my thought was for the 21. Okay. And we can
maybe deal with three afterwards. We have a motion and a second. Any more discussion? All in favor of the motion signify by saying I opposed. Now for get number three.
So what would you recommend on three? I guess. Yeah. So if they do it in two separate motions, Heather, is it two separate sort of bonds or are you going to lump them together anyway? You know, I I think thinking about it,
you know, it does not matter as far as how many bond issues. that does not need to be approved if you're approving the projects and the dollar amounts and we can certainly uh check to see if you know there might be a a placement at a local bank that might provide more flexibility with prepayment. So it we
can we can do a lot of investigating to decide whether to bring back to the county board one or two different series um and they may have different amortization periods but that's not something that you need to decide on today.
And so when I'm looking at the 870, um, like I said, half of them are under 10,000, the next third are under 30,000, but you have one individual with a 100,000. Well, not one individual, but one landowner with several parcels. So,
um, I my tenure maybe is I'll make the motion for a 10ear. I'll second motion, a second for a 10-year bond. Any more discussion? Yeah, Erin. So, in some of our meetings, there was
discussion on the west end, some of the elevations on the culvers and how it affected the east end. Is that all result in this? We we already have a project. We've already move from 54 to two. We have got
that approved construction on that starting. We have to do that. 54 for sure. Different project same so they can get the ditch profile set up again. That's right. Yeah.
Any more discussion? All in favor of motion signify by saying I. I post carried. Thank you. Thank you, West Central. I'm Rick Sher with West Central
Initiative. I've presented before many before as has Marsha. Uh thank you for having us. Um I don't know where it got mixed up, but we'll figure that out. Um first on the packet, I'm going to go through the packet a little bit. The um
the top is a check. We are celebrating our 40th anniversary next year. We were founded in the 1980s under the farm crisis uh by the Mcnite Foundation all the initiative funds in the state and since that time we've kept records of
grants loans uh financial impact in Grant County and since 1986 we've had impact over $3 million in your county. So that's just a
that's just to celebrate our 40th birthday coming up in 2026. Um as we presented before, you know, we used to have this pack folder full of a lot of flyers and we're kind of cut that down a little bit. Um, in your packet, uh, we have our current
annual report and I'm going to have Marsha kind of go through some of the things in it, but um, I want to just mention, um, there's a lot of information here about all of our programs. So, remember those packets had a lot of flyers for
different programs. They're all kind of highlighted in this annual report that came out a couple months ago for uh, last year. Uh there's also a one-pager uh in the cover and this one pager in the back page has also the our work at a
glance and there's what 15 different u categories in the work we do here. So that's just and there's some impacts that take six again total in our region. Uh and finally on the back side we had a almanac event and this is kind of
remember the old farmers almanac. This was kind of a snapshot of where we are in 2025 in West Central Minnesota. Um something we're gifted you'll find in your libraries and we're handing it out and and talking about what makes us
there's a lot of trivia in here. What makes us where we are, our sense of place is West Central Minnesota. Um and go back to our annual report. I'm going to have Marca talk about some of her uh and she's worked with a lot of you in early childhood and
the growing grant county and different things we've had going on here. So, I'll let Marca touch base on on those projects. Uh I just want to extend a a thank you to you all of just your investment already in Western Prairie uh
uh human services as fiscal host for the Grant County Family Services Collaborative. uh under Kari Craft um leadership, she has really blossomed into a wonderful, wonderful program, getting um involvement from young
children, their families, and she's truly highlighting the entire county of Grant County, trying to get those families connected, get them um involved with different activities, growing it truly from there's a in the um the
annual review, we have kind of a story on The changemakers is one of the grants. This is a program that ki has been reinventing um alongside longtime program of having young children and their parents learning together. She's
growing it into older children um request of the community of having more involvement from elementary age children and so she's growing it again. In addition, um I want to give a special thank you, Commissioner Walbutney,
Commissioner Lali, of just being involved. You know what's going on with the um young uh Grant County uh family services collaborative, the child child and youth council. Um you're very involved with it.
Um Commissioner Lavali, I want to give a special thank you to you. Um he's been very involved with the rural childcare innovation uh process with first children's finance um gave some uh closing remarks at our our kickoff event
um for the town hall meeting and it's one of those having involved child care is a really tough one. Um it's one of those that there's a lot of expertise, lots of uh what we could possibly do, but we do need your investment um at the county level
also. And then uh special thank you from Jill who I'm taking her place today. Uh Jill is extending um helping with the Senator Clolobashar's visit to Grant County. Yep. Yep. It was a very good
discussion. Wellrounded discussion like that meeting. So that about does it. I'm just want to make this short page 19 where you'll see the growing grant county article in our annual report on the back um you'll see
on page 26 where we list our cont contributors and we have all nine of our counties and many of our cities. As you know we are the economic development region uh entity. uh recognized by the federal government and because we're a
nonprofit, we t we don't have the levying authority. So, we do just ask for donations from our cities and counties for our work. And then um on the back page of grant recipients, we you'll see emergency preparedness, Ashby, Barrett, which was spelled wrong.
I just discovered Urban um and then uh the growing Grant County change makers under the the grant recipients in the back. And um we also have our our board members for here is is Carrie Krie
Carrie Ccraft. So and really thank you guys. I know appreciate your work. If you ever have any questions or needs, you know where we are and uh we love to sit down for coffee and see if there's anything that in particular we could
help with. Okay. Thank you. Thank you. Thanks for All right. There might be some discussion on food shelves and things like that, but God only knows where this government where we're headed at this time. Yeah,
we we'll talk. Thank uh I have an abatement for the work family revocable living trust um for Ken and Diane work. Um, after the valuation notices were sent out, it was noticed that the 2024
assessment was incorrect or there was a clerical error within the assessment. Um, on the pasture land, it was coded as a C, which is CP or U C driven versus a D, which means that it's table driven. Um so there was a recommendation for a
reduction in value which also changed tax for taxes payable 2025. So that's this year tax will be that's yes. Can you state what you need again? Uh I just need a a motion to approve the the
tax abatement. Second. Have a motion, a second for this tax abatement. Any more discussion? All in favor of the motion second by saying I. I carried.
All right. For 2025, uh, Ezri is a company that we use for our GIS software. Um they are having a conference out in San Diego, California from July 14th to the 28th. And what Reed and I are at or sorry 14th
to the 18th be a long conference otherwise I'll take going for two weeks short. Um the the cost to attend the conference is already included within our EZRI license. So that would cover two is
technically what we would have. Um so some of the things about the conference is that it's the the world's largest gathering of geospatial uh practitioners and experts. Uh the conference focuses on geospatial technology and how it's being used to analyze and understand
trends, risks, markets and competitive dynamics that impact our organization. Um over the five days there's going to be over 700 sessions um that are that involve like the dynamic environment and the technical
sessions and interactive workshops um within there. We will be allowed to meet one-on-one with Ezre's subject matter experts to ask questions, share ideas, and uncover ways to advance our work. Um they have a number of vendor
exhibits. um demonstrating innovative GI GIS solutions that will connect us with other GIS users and experts from our region and the industry. Um so some of the things that that Reed and I are we both kind of looked at this
and said well boy there's a lot in GIS that we have no idea that if we could even bring it back to Gray County or not. So we both were thinking, boy, we've had this Ezri conference for, you know, a while. Oh, I like 12 years here
in Gray County and we never knew we even had a couple of tickets included in that conference deal. And then we were on a call about a month ago and Carl and I got an email earlier reminding us of the conference and Carl's like, "Do we have tickets to this?" And and our consultant through them and Ezri were like, "Yeah,
you can pay for two a year and nobody's ever used them." So, we're like, "Oh, we're already paying for them. Maybe we should do some more digging here and kind of see if things line up or work or and the reason K I thought the both of us should go is because right now him and I are kind of tag teaming all the
GIS, Ezri, all those kind of things back and forth. We're kind of the two, I don't know, the heavy lifters for the offices that use it right now. And the hopes is that we can get some more offices on board to use it to really help, you know, streamline some things around the offices. And then our main vendor will
be there as well. Yep. Proest. Yep. What are we talking here? Airplane tickets and hotel. Yes. Yep. And food, I suppose. But Yep. So, we've kind of done some preliminary rough numbers. And flights are between 4 and 500 a person.
Hotel rooms are a little more expensive. They're 425 to 475 a night. Um, within walking distance of the conference center. Um, it's Southern California. It's it it is expensive. Um, you know, then that
way we wouldn't need a a rental car or anything like that to get to the conference. And you don't have two small country guys driving in San Diego either. I was stationed there. Yeah. Yeah. You'd be okay. Um, so I guess we're we're asking
permission to be allowed to either go to the conference um in our budgets. There would be latitude within the the GIS budget. Yes. And then because we use GIS so heavily in like the buffer stuff
and some of our AS stuff, there's some avenues there. Maybe pay for parts of it. I have to do a little digging to make sure we're not what we spend it on meets their requirements, but there's some help there, too. So, between the those two budgets. Yeah.
So, what are we looking at total estimate? Uh about $2,500 a person. So, about five grand. How do we get to a benefit to the taxpayer? What is our return that gets us over that
$5,000? What's the return? Um, it's the learning about the different products that are available to not only our offices, but to the reporter's office, to the highway. Um, there might be other things that Grant County could benefit that could help
lower like with GIS if it can do more of the heavy lifting. It takes off man hours. It takes off labor. It takes off sometimes equipment as well. So, so what's the service agreement yearly cost
once you once once we adopt all this much like GIS? We're we're paying you know for West to do flyovers and you know this it's just another layer right is what you're talking there. Yes. Okay. It's it's understanding those different layers like some of the things would be
like learning more about parcel change uh change finder so that you can if we could bring that since we don't have countywide zoning which we don't have countywide permitting.
Um that product would help us find new construction that's out there or differences in in land. So people are tearing out tree groves so that we people are treated more fairly and equity equitably since we don't have like a GIS person too. The more Carl and
I know how to do the less we have to then ask for West potentially to do. So now we don't have to they're not billing us for 25 hours. They're billing us for 20 because Carl and I were able to do a couple of these things and not or what we're asking them. We actually know what to ask them to achieve what we want.
We're not like, well, here's our idea, but we're not quite we'll know the steps to get to what we want, which again, the car said, saves time, saves Matt hours. And I guess that's kind of where I was headed is I would like to see before I would say yes for sure. I'm not saying no, but yes, for sure. Is what are the
two areas each one of you are going to really try to dig into? Because if we just go and try to learn what we don't know, how do we gauge at the end of the day that we learned what we don't I mean, how do we gauge what we got back? That make sense? The question, what is
this? July. July. Comfortable bringing this to us and wanting us to make a decision on our first notice. And and that's we and if you say no, we're fine with it. Yeah. you know, and that's where kind of Reed and I were
looking at this and as we kind of came, we said, "Well, at least we should bring it to the board to say, you know, and if you don't want to send both of us, that's fine, too. I'm totally fine letting Reed go and whatever." Any other neighboring counties doing any of this, you get you talk to from from what I
talked to Pro West is that they had um within their service district, they had probably have five other counties who are going to be going to the conference, right? And in years past who've never gone before. Yeah. I know in years past they've had people who've gone and come back and go and so this would enhance
some of the research abilities for like asset companies and things like that too. It could potentially. Okay. Like there's again sometimes if you don't know about a product or a service I mean we don't sit all day and
research. So the banks different GIS functions sometimes and sometimes if you don't know what other people are doing you like to create the new technology. It's not that it's impossible. It's just sometimes somebody might have already created half of a
solution and you can build on their half a solution to create a full solution that would work for Grant County and our residents. And that may be a question for your your contact is, you know, where should Grant knowing where Grant County is, where should we be
spending our time initially, you know, at the conference. Well, right. ask, you know, you were later on a call and you know where where do you get that return so that you can come back in two weeks and say here's where we're going to get our return and it's going to save 50 man hours a year an
hour a week you know because over a couple years that you've paid for that trip now right that's where I get that's where I'm I'm wrong. Well, I met I think it'd be a good deal for you guys to go because you're going
to learn something and we'll just see how it all pans out here. But I think it'd be a good deal for Grant County to send representatives to this deal. And you're going to learn some, you know, that there's no doubt about it. Well,
I'm not a proponent of going to conferences just to go to a conference. Usually I want to learn something when I go to a conference. Although that's I mean I lived in San Diego so it's not about going and seeing all the sites in San Diego. It's I mean I actually want
to learn GIS stuff here. So it's so knowing how you operate Carl are you recommending this? Yes. I I think it's a a benefit for you know if if the board doesn't want to send
both of us if at least we can send I I I think it is beneficial. Mr. Chair, I'll make a motion that we send both do that conference. We have a motion on the floor. Get a second.
I'll second that. Any more discussion? I guess that I'll go along with it. I'd still like to to know that information. Yeah, we can bring some back to Yeah. bring it to the next one and then agreements and what those costs are
going to be because sooner or later something's going to surface, right? And what was our last fly over in Pro West and everything like that was only like 30,000 bucks? Well, yearly we budget I believe it's $34,000 for the pictometry flyover.
Um, our service contract with Pro Westly is $54,000 a year. Um, we have our EZRI contract that's 11. And then, um, we also have we we budget in there for a server
replacement. Um, so that's replaced every five years as well. and remedial tours after the conference. Carl, I can come back to you and say, "Hey, here are the like top three that we think we could actually start using here." If I count two, that be very easy. Any more
discussion? All in favor of the motion signify by saying I I opposed. Justin morning. So with me today is Jonas Bubach. He is going to be a senior at
Pepperdine. Um reached out about a possibility of a internship. I thought it would be a good time. As you know, I'm still without an assistant. Um, have a murder trial this summer and
uh, you know, there's going to be lots to do with that. Um, but I would like to compensate him. Something, you know, the position hasn't been graded. I don't know that the highway interns positions are are
graded at all. Um my sense certainly in my budget without having an assistant um you know I think it would be fair given the responsibilities that he is going to undertake this summer to pay in $20 an hour. How many hours?
Uh no more than 40 a week. So, we have a motion and second. Any more discussion? All in favor of the motion signify by saying I. I. Both. Car. What was his name again? Jonas.
Good luck. Okay. Pleased to meet you. Nice to meet you, too. So, good luck. Come to Grant Con. Thank you. It's a good calling. But you're about to learn a lot from Justin Anderson. I know. I've learned a lot. I was with him
yesterday, too. And already, I mean, I see a lot that he does. Operate at his level, in your future, you'll be just fine. Visit a weekend, stay a lifetime. Well, he's got to get a degree first. That's true. That' be good, though.
Anything else for Thank you. Thank you. So, if I could go back to it, this Chad sent the bill with blocks and thought glass and glazing, but I
just Google slave seal 100 locks and they're from 400 to 700 some dollars and we paid760. 60. So we paid $4,000 more dollars the top end for those four locks plus $1,000
for installation. So I ask Jeff, mayor, you approve that. Would you please explain it? I had Alex BL do the the lock work at the courthouse. We needed the locks and asked them to order locks for us for
the courthouse. and install them. Did you do any price discovery? No, I did not. You've used them before though. What we had in the courthouse since Right. Well, the only thing I would say,
obviously they're installed, we have our staff that's made the decision, X of US, that maybe there's some learning in this that it's okay to do price discovery when you're
not talking about $8,000 for doors. It should be a really good lesson. And with that, based on the motion, I would guess we got to pay the bill. But let's learn something
here. We don't need a motion for that, do we? We've done our research. I guess I don't want to speak for our coordinator. I don't what your thoughts are. No, there was a motion. That was Carrie. You know, we've done the inquiry, so there's not a
difference in the motion. I don't know if you wanted to add anything since he he made the motion for you and I to do the research. Now, I voice my opinion. I don't know if you want to weigh in or not. This was before my time here, but yes, I think, you know, price checking is important,
especially going into the future when we're looking at how um budgets may be impacted. It's probably just a really good practice. I would agree with that. Okay, Dina. All
right, I wanted to share with the board that we got an additional lawn care estimate from uh Hennings and that was included in package. So you saw that and then I would like to avoid board direction on um the bids
for the cleaning lawn care and snow removal. That is yes sir. The recommendation from the strategic planning and I'll make that motion is that at this time we do not accept any of the bids. I'll second that. So, what you're saying is that we're
we're going to put this on hold again for another two weeks or 30 days or how long till we get some grass growing and clean up that property on the west side of the sheriff's. Well, that that's landscaping. This was not in that.
Well, I see landscaping here. Yeah, but my motion was just for the cleaning lawn care snow. Any more discussion on that? All in favor of the motion signify by saying I I carried.
Now we have landscaping goods. They closed last Friday again coming in mid- project. Um, Carl, please feel free to step in if I misspeak here. Um, learning about the the process and where
we're at. But we did receive three bids for the landscaping um project at the LEC. You guys received those in in the packet. And there's Hen Lawn Care, Brian's Lawn Care, and
Outdoor Renovations and Landscaping. Second care correct from what I'm seeing here. So I will make I will make that motion to accept and care
of 13,53520. Any more discussion? Could I are we concerned at all or has anyone examined the grade? What's as far as site? We're asking for a bid for
Carl I feel like you so the the the bid includes grading for appropriate drainage of the the entire site. Um, the thing about Hen's bid is it does not include, it just tells how
much per yard of black dirt. If we use the same that's used in Brian's lawn care service of 24 yards, it it increases Evan's estimate by [Music] $840 just to assume that there is going
to be, you know, approximately 24 yards of black dirt ride the health level. The differences between Henins and the other two companies is Henins is all hydro-seated versus the other companies are just grass and
mats there. If there's a perceived benefit for one versus the other, that would be up to the board's decision as well. And the hydro seeding the application is a lot better with drainage. It'll keep it'll keep the material there
in place for erosion and weaves. But they they do list Carl the step five the double netted straw erosion control blankets for $2,100. So is that an area
that's not hydro seated or my my actually my question was when I said the grading is not necessarily the finished grading. Is the site such that we can keep a lawn growing when it rains? Yeah. Yeah. If it's rain,
it's drought. We don't have an irrigation system. Are you talking about a washing? Yes. So, the hydro seating will take care of the washing. It It's possible to wash once you hydro seated it, but it's unlike
they take it down for that stuff. I if we got a foot of rain it might but yeah right I have some by window standing right now and it's covered in water so irrigation I mean we're not
water hydro seed also holds 10 times the water you take a thing of hydro seed squeeze it it's like cloth that holds a ton of water so you won't have to water like if it was just dry. That's why they do it in the ditches and all road projects and all
that stuff on slopes. This one ready to move. Yeah, I think you get the seed cuz you mix it all up and then can it out there, don't you? Yeah, you got a can. No, I would see first.
Okay, your question, Mr. Chair, and then put in mulch. Okay. So, this isn't the this related, but it is related to irrigation. Now, if if uh if that doesn't work back there, are we prepared
to look at an irrigation system for it? Because we want that to look really nice back there. So, but irrigation isn't that hard to put in a year from now, I wouldn't think. I mean, it'll mess it up a little bit, but I think we need to be
prepared to look at that because if it just turns all brown back there, that's that's not going to look too good. So, we're going to have to whole hog underneath the parking lot and get water service over there versus coming out of the sheriff's building. So, then we don't have to pay a sewer rate on the
water meter. Right, Jeff? Cuz that's what you did at the courthouse. There's two water meters up there. One is for the general service and one is for the sprinklers. So, you don't pay the sewer rate on the sprinkler system. Right. Right now, the law enforcement is strictly softening water. Correct.
Good. So, there's one spigot on the outside of the building, but that's still soft water. Correct. So, if we wanted to have an irrigation system, we'd have to put in manifold inside and then pipe it to the outside to feed the irrigation system from from
the new sheriff's office. Yeah. So, you wouldn't have to do anything under the parking lot then. Correct. Okay. Okay. Well, I I just think that uh we want it looking good back there. So, you don't want to water grass with soft water? No.
They're going to put some figs out anyway for now. Yeah. Yeah. So, is the other part of the courthouse irrigated? The whole thing? The courthouse is irrigated? Yeah. Yeah. That's why it looks so nicer. Yeah, I was going to
say. Well, if we're thinking about irrigation, wouldn't it make sense to do it prior to you don't want to leave that like it is, do I? You don't want to leave that sitting like it is for an extended period of time because then you're going
to have your wash issues. We're the weed control board for the county and we're going to have weeds. It's already started, but if they if they do it a year or two from now, it's it's a little invasive, but not bad. Okay. They I'm sure they just blow it in a little bit.
So you would excuse me, you would round that up when it when you start. It's a jungle. So Carl, you did a little bit of analytics. I guess this is Mr. Hennon, right? Yeah. You've done some analytics and comparative that it may take a
little more black dirt, right? the the bid doesn't include any black dirt. Basically, his his bid states that he's going to charge $35 for for black dirt. And I just kind
of said if it's comparable to Brian's, it's which is $24.25. That's about $840 of black dirt being brought in. So, it it's still the cheapest bit. It is with with the black dirt. That's what I was going to say. If you're going to approve the motion,
should we be You think you're going to need black dirt? Yeah. So, but it's not in your bid. It is per yard. I mean, once you get there and shape it and it's hard to say what you're going to need instead of surprising. I mean,
he's given us a rate for Austin. Would you uh use our black dirt if the county hauled it in a load or two? Wouldn't it make any difference to you? Doesn't matter. Black dirt's black dirt. I suppose long as it's not rock. There's a lot of clean up there before
you even start putting black. A lot of rubble laying around. Where would you get your black? I have a Okay. Or anybody? Yeah. Yeah. I got a motion on the floor, Mr. Sir,
we have a motion and a second. Haven't got a second yet, have we? I don't think so. Won't lose the motion again. Accept the bid to lawn care of 13,000. Well, you got to say accept the bid because we just discovered or just just
discussed that it's not including I mean dirt will be extra. So, if we put that price in there, we're kind of locking them in. So if you make it so that you accept a bid, I will second it. So move, Mr. Chair. Second.
Any more discussion? All in favor of the motion. Just to make sure I heard what I just heard. So that mean we're accepting the bid and if we need black dirt, we're not going to buy it or we going to supply it ourselves. We're accepting his bid of $35 a yard for dirt of what he needs to bring in.
Okay. Thanks. So that I mean the price he has doesn't include it includes one yard of dirt. So one minute he goes to two he's over on his bid. Then we you put a price in there. You give the number. Yes.
Any more discussion? All in favor of the motion second by saying I. I post carried. Okay. Next on the list is the newer conference room and the remodeled area of of the courthouse and sheriff's
office just to be used. We got a couple different bids from Morris Electronics as far as the equipment needed to make it a conference room with audio and and camera and those were
included in your packet. So, I would look for a motion from the board on on which package you would like to accept. Which package? Most electronics in there. Last one in the packet. Me.
So, um, what's Christine's recommendation? Well, because of the size of the room, again, a lot of this stuff happened before I I started, so I've been learning. Um, but um the size of that conference room, we
don't the field and Carl again, correct me if I'm wrong, might not need an actual owl down there, a regular camera. Audio had discussion with Sean and said, "What do we need for that space because it's smaller?" And these were the best options. He said any of them would work fine.
Uh Carl, do you have anything to add? Um the only thing I don't see is I don't see the owl um invoice, right? We we kind we took that off. Um and Jeff, I know you had done a little research, too. Again,
this was all prior to to me coming, but um it's my understanding that we just need audio and a camera. It doesn't have to be anything. So I think what's going on here is they gave a quote for speakers and a camera on the first
quote. The second is for a computer for that IT room. And that's going to be needed regardless of whether we go with an owl or whether we go with this audio system. And then it looks like cabling
to to operate. So, we'll utilize the existing TV that's in the room um for visually. Um do you have the the cost because I don't have that. No, I don't you got
that. Sorry. You should be able to spend $30 for that. Well, we and we bought furniture to make that room modular and the size was right. As long as that came the wide
angle, I don't It was quite a bit of price difference, I believe, from the owl to the same video camera $1,500 versus cameras can do just fine. It would be the same basically the same
camera that's in the existing conference room of the courthouse. It would be very similar to that and would pick up the Yes. Yes. I think the conference the newer conference room could operate just like the other conference room does. There
makes sense to me. They're all the same size. So that's your recommendation? Yes, that would be my recommendation. So that would be the 1309 plus. Well, it's all three of them. You got to have
all three of them. You can't pick and choose. You got to have all three. I thought Okay, so you need the 469 and then there's a 250 per cabling. That's why I didn't understand which package. You got to have all three of these. And the package. What's the
difference between the owl and the the standard? So, this is the package that's that's needed at a lesser cost. All three of them. Yep. Are we going to utilize this stuff? Would it get used? We've already
utilized that other conference room numerous times. Oh, I've had Yeah, I've been in four or five meetings in there. And my I've expressed this before. My intent would be going forward once we get that set up is the current conference room is not reservable
between 11 and 1 and it can be used for a break room for people to sit down and eat. I do believe now that you know every things have been moved around and all of the offices are are in the courthouse that there will definitely be use for
both of them. Oh yeah. So I'll make the motion based on Christina's recommendation. I'll second motion and second. Any more discussion? All in favor of the motion signify by
saying I. I post car. That is all I have. I would like to ask the board a question. Um as um board committees start meeting the budget and finance, the building
committee um things moving forward utilizing the board committees to to have discussion and um utilize this role as coordinator to kind of help start to streamline some things. I'm wondering if on the agenda
when it comes out, but the board would like to have a standing um list of board committees so we just remember to to give updates if there are updates and then you know when it's good information for the public to see what committees
they are and it could be a matter of 30 seconds because there might not be any updates from any or if there is um it would just be kind of that standing spot on the agenda where and give those updates as as committees
meet. Um, and if it's something you would like to do, if you'd like to see it at the beginning or at the end, a lot of times updates are at the end so we can get our guests and everybody in and on schedule right away. So, I would just like to ask if the board wants to think about that or
thinks that's okay and we can start with that moving forward in June with June meetings. I think I think they should be listed. I don't think there's anything wrong with that. We we're charged to go to a meeting. There's nothing wrong with
us to potentially get asked what we heard at the meeting. I think it used to be on the top of the sheet and then it looked to the bottom and now it's back up to the top. So, I don't know. Yeah. And it just says board committee updates, which is fine. I was just thinking if we list them out
again, it's just good information and transparency with the public for them to see what board committees there are and you know if we start utilizing them um the back of this sheet is empty you can list them all right there well I mean
you can't because you'll need that you'll need that rule right I mean I don't know that you main yeah there is main ones and again I don't foresee it I you know lengthening out the meeting we don't have to talk if there's there's no meeting there's no meeting right but I
can foresee in the future that um it's a platform that will be used for department heads and the board to be working and having you know good discussion and then again it's that good transparency so the public knows a what these committees are b that they're meeting and it helps us remember to give
good updates so we're sharing information I think it's a good idea and I would guess I would like to see them at the as you mentioned at the end of the meeting just so that we won't have people sitting here waiting because committee updates can wind up spiraling
out of control pretty easy. Yes. Well, if you have a good coordinator, hopefully that won't happen. But there's no promises. I have a question. I should know it. I was going to look through it, but now my my time. Is there a law enforcement
committee? Public safety. Yeah, public safety. That would that would be considered that. Okay. I can add that to the to the end of the um agenda. And again with the idea that doesn't need to be long and lengthy.
It's just a reminder. It's a good transparency method and it's a reminder that we're, you know, to make sure we share our updates and so everybody knows the left hand and the right hand both know what's going on on committees. And I don't mean to drag the meeting out any more than I have to, but on committees,
I've been asking for a number of years, are we ready to go? So when we start getting into our preliminary budgeting, if there's a standing committee that works with a department, let's use highway rather than having the budget committee review and work with highway to come up with that budget, we
have the highway committee, public safety with law enforcement. Are we going to do that or is it going to be and I don't I don't need an answer today but that's something I want you to think about maybe we can have that discussion decision next in two
weeks because as we get started that would be a good thing to know right so it's like if Bill and I met with highway and we went over that which we do we have yeah and then but then would we we would turn it back over to the budget committee Well, when it comes when it comes
budgeting time and there's a budget that's all put together through the coordinator, auditor, you know, they work to put it all together. The recommendation for the highways because the highways is always a bigger one, right? But the recommendation comes of
these amounts from Bill and Dwight rather than from Bill and Troy because Troy hasn't sat in the meetings all year and I don't necessarily know the full needs of the I mean No, that's fine. But the board is still the full Oh, absolutely. Yeah. No, I mean the board
is the only one that can approve That's right. a budget or a levy or a lot of recommendations coming out of committees. Well, in my mind, how I see it is, you know, we talk about accountability and accountability starts starts at the top, right, with the board
and and then it just not that there is an accountability there, but we just let's be very transparent with the public. These are the commi committees. These are the two commissioners that sit on it and and we bring it back to the full board and we just kind of have that communications plan. So, we've just got
a flow of communication to to make sure we always have the right people at the table at the right time talking about things and our subject matter experts and if there's two board members on a committee, you guys will have really good knowledge of it because you're meeting with with those people and then you can share it with the board and you
know change is is hard sometimes but it's just it's just a matter of of a process how how we're doing business and I think it'll just bring hopefully a lot of organization and I've always said it's better to try something And if we find out it doesn't work, we've learned something and we can try something new,
but we need to start somewhere. So, um, and not that anything bad has happened, it's just kind of trying to streamline things in that process though. And it helps me in understanding what my role is in assisting and supporting. So, I think I'm clear on this and let's use
highway. We have a highway committee here public safety. But let's say the departments where we don't car would then we the concept be the coordinator and the budget committee. So for the the
departments that don't have a committee that would be the how right you it still go to the the budget. Yeah. It would be the board's direction, right? Because the board is the one that makes those decisions and then you would tell the appropriate committees how you would
like that to work and then we would help assist make that happen. We want to ensure that everybody that needs to have a seat at the table that has a part in this or could be affected by something is sitting at the table. So we have really good discussion and a really good plan. So when we come to the official board meeting, we're making a good
decisions based on good information. Yeah, I think it's really important. Well, I think it gets better, you know, the especially the larger budget will get better attention this way and everybody's doing a great job. I
mean, it all the departments are doing a great job. Um, everybody's doing a great job. I'm I'm learning and so I'm I'm there's a lot of good things happening in Grand County. I just again the the process or the flow, the way we share information, I think we can just
organize it a little bit so everybody's on the same page. So with that, does anybody have any committee updates? Well, I was in city last Thursday this time, your honor. Yeah. Did you drive down? Yeah. Okay. How did
that go? I was there for like 15 minutes. Yeah. As I talked to Senator Ashmanson and Representative Backer and there are a lot of people that were still standing around waiting and I didn't have a problem talking to the one. Did they get anywhere? No, we won't catch agencies.
So with this special session now they call it that when they're going to hammer out all this stuff then well they better. Yeah, that's what I mean. They got till June 30th or the state well the state shuts down but I mean does it still people are starting to get
paid or are they going to go right into their special sess I don't know they're they're going back into committees well what I heard that's what I was told I heard this morning on the radio and on the radio was they may wait to see what
if they can get a read on the federal Right. Which is going to make people nervous. You and I and Dwight were down there the last time and you seen how long that, you know, it's just nothing but a bunch of lingering and a little bit of lip service and that's all you
get. Well, I mean, if you're going to have a four month session, but do all the work in the last month, why are you down there for four months, right? Exactly. No, I agree. But no, MRC pushed out. They were supposed to have a meeting yesterday, but they pushed that off because there's
not really anything to report. Anybody got anything else at 10:16? Thank you, Mr. Chair. Yeah, that emergency. She prepares
not qualify.