Allegian to America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Okay. There's uh one item for the agenda. It'll be under the personnel
which can be a close session. Is there any other additions? Not I'll entertain a motion to approve the agenda. So there's a motion and we need a second.
Second. Any more discussion? All in favor of the motion signify by saying I. Opposed. Carried. And the meeting minutes were sent out. There's one on the 20th and one on the
30th. We'll approve them separately. Mr. Chair, I'll make a motion for the 520 meeting minutes. I have a motion. We get a second. Second. Motion, second for the May 20th meeting. Any
discussion? If not, all in favor signify by saying I. I. Expose carried and now for May 30th. I'll make that motion, Mr. Chair, for the May 30th meeting meeting minute.
I have a motion. We need a second. Second. Any discussion? All in favor of the motion sign by saying I. I. and oppose carried. The warrants were sent out. Ken asked me before the meeting
started about the arch key bill and that's kind of a budget committee update. So that bill will be coming out of monies collected to make the building payment.
What US Bank did was they closed the construction account and they put that money into a separate account so that we can't pay construction bills out of it, but they're going to take the bond payment out of that amount of money until it's gone. So rather than having
them go back through all the paperwork of putting it back into the construction account, what money we have, we'll just keep for the first bond payment. We'll just keep and pay those bills rather than going through all that paperwork. That what the building committee agreed
or the budget committee agreed to bill. Yep. So that why Arch Key sent the bill now and not nine months ago. I can't can't answer that. But that's why that came here rather than through the bond
proceeds like the rest of the building. Does anyone sign what a thin directional anchor for 38 $114 would be? Bill, would you know that? No, that wasn't right in front of me. It
could be that, you know, those panels that they're going to anchor on road 10, but I do not know that. Well, it tells what's here and there. Well, they've got the, you know, Bolton and Minkx put bills
in or you know what I mean for this classic or whatever you want to call it kiosk or let me get back to the bills here. I'm sure it's really it's interpretive panel is what it's listed at. Yeah. Yes. I I think that's the anchorage form. I
have no idea what it would be otherwise. I don't know. Well, they're going to have to concrete something. So, I would guess that would be it. Nobody said anything to me. Mr. Chair, I'll make a motion to pay the bills. Okay, we have a motion to pay the
bills. Second. Second. Any more discussion on any of the bills? Not. All in favor signify by saying I. I oppos. Carried. Okay. Horizon public
health. Morning. Good morning. My name is Jessica Peterson. I'm with Horizon Public Health. Um for those of you that might not know, um Horizon Public Health is responsible for processing all tobacco retailer applications in Grant County.
And so you'll find in your packet an application um for a change in ownership that we recently had at 117 Main Street in Ashb. And so we did receive an application from Ashb Market and Meats um to sell tobacco products and our
office has reviewed this application for completeness and also has process the appropriate payment. Um, uh, the retailer does meet all of the requirements in the Grant County tobacco ordinance and so I'm here today to get approval to move forward to issue a
tobacco retailer license to Ashby Market in Beats. So move, Mr. Chair. Second. I have a motion, a second to approve this for Ashb Market and meets a bag of license. Any more
discussion? All in favor of motion signify by saying I. I opposed. Question for you, Jessica. So, the lady now, she asked me, will she be able to sell put them back on the shelf today? Exactly. Yes. It will take us a little
bit of time, just a couple of days to get signatures uh from our administrator and then get this in the mail to them. But um we will give a call to them and let them know they can sell immediately. Okay. So, yep. I'll leave that up to you that she she asked me that. So, Okay. I'll give her a call. Okay. Great. Thank
you. Thank you. All right. Do you want to go over some of this uh on the bottom board committee update? Sure. So um all I in my training I I've looked through those board committee
appointments um for all the different committees and I see that some of the terms on those committees are coming up in 2025. So I'm just looking for direction from the board um on on the appropriate way to uh fill those
positions when terms are up. Um, not to say that somebody already serving on a board, they can, you know, reapply, but I know I just wasn't clear exactly on the on the way the board wants that to be handled. Um, I know in past some of
the committees have advertised um, you know, for the area they're looking for representation to make sure it's available to all the public of Grand County who would like to sit on boards. Um, and I just wanted to get direction from the board how you would like that to happen for all the committees so
there's consistency so I can make sure that I'm doing my job and getting those, you know, notices out to the public. But I wanted to make sure that was the direction and if not, what direction would the board like me to take to make sure all those board committee
positions, you know, are are full um and that the public is aware when there's an opening when term is up. So Tina, you're talking where the general public is sitting on the committee, right? So like the planning and zoning planning commission um the
board of adjustment um the document that comes out in January that lists all the board committees and who's on it. There's term limits on them um listed on there. And when I was looking through there was a couple committees that had term limits that were up in 2025. And so
I just, you know, wanted to get organized and get on my calendar exactly how that how the board wants that addressed. So we make sure that we, you know, not having any laps of times if there's somebody who has a term and it ends in 2025 that they know that they
have the option to to reapply it. I don't know if that's the correct terminology or not, but how how does that work to keep those boards full and operating? Wasn't it, am I totally wrong or weren't
these committees kind of at the pleasure of the chair and approved by the board? Not these committees. We're talking like the planning and zoning committee where we got the representation from not us. Not these committees at least. No, no, no.
Sorry about that. No, I I think there should be an application period where let's say that the seat get, you know, that gets set on July 1st. We should go out three months and run an application for two weeks in the paper. Anyone
interested would uh let the coordinator know and we would go from there once we have interest and we just handle them all the same. Yes. Much like the boy wershed. Yeah. Just that's an example of one that when
their terms are up three months out we advertise we've got an opening if you're interested contact your coordinator and then you could work with that government a governing agency in that case you to sue and put together an
application you know a little more guidance of what it all entails and so right just a formality yeah but that way somebody doesn't think it's one thing and it's they get appointed and it's actually something else.
Would you also say that let's say the planning I mean whatever you called it planning zone thank you the chair represents the board but wouldn't you agree that the coordinator should work in this case with Gregor Reid because
they work very closely with that so they're part of that yeah it's just it's just the the process not the deciding who's on the committee it's just how do we want to advertise So the public is aware that there is an opportunity to serve on a board if they
have the interest and then for consistency and transparency purposes to be able to, you know, have a process that's followed for all of those committees. That'd be a good idea. And we're we' be doing that even for people that want to reapply, right? Yes. They'd
have to I mean they have no problem getting reappointed. They they would just have to tell you that yeah, I'm interested in the position. Then if you get another one applying, you'd have to sort that out. And that would lead me to my next question then. If if a form is
developed that we use it with just gathering the general information, if there's more than one, then I bring those to to the board and then the board decides is that the next step in that process if that's the process you would like to use.
But yeah, and I think uh I know like in the past like take H for instance, some of the people on there, they have when their terms are up, if they don't want to do it again, they sometimes they find somebody if they find somebody that's interested in them, which is totally
okay. Then we would communicate with all of those committee the agencies responsible for those committees and just say, "Hey, can we put their information on the form?" And then we have just a file of the board. um uh committees who the members of
those board committees and it's just a it's just a formal this kind of process to make sure it's consistent and transparent across the board. Um, and then it would be advertised just for that awareness piece. And then what we've talked about is
having work sessions. And I think that would be if we had more than one or two, that would be a good time, a work session to go over. If you had five or six applicants, that would be a good time to go over them. Okay. All right. I will take that
forward then. I there's not a tremendous amount of board committees, but I'll go back and um make a list of those and I think there's just one or two for 2025. Um, so it shouldn't be a big deal for this year, but just moving forward, you
know, we'll have that that process and I'll I'll reach out to all the agencies, you know, that work closely with these boards and let them know that this is the direction that the county board would like to go in following this process.
Okay. WCMCA group care stamp Ken. Yes. So, at our last meeting, uh, we heard more about the CARES camp that's coming up and I think I maybe dropped the ball on this
or made an assumption, but we had heard a presentation from two of the staff members actions few months ago and from my what I understand and Douglas County is contributing $5,000
and uh, I think The intent was that we were going to do the same help uh uh by building materials. There's about 200 50ish cute 100 Yeah, there's over 200 kids coming to Ashby. They're going to
host this year and there's about 49 or [Music] 50. Most of them are in Grant County and from what I understand the the leaders that has to do with the group care stamp that they really like what happens in
Gran and uh so it's a good deal and uh and our I believe in the past we have contributed to the process and it's mostly elderly people or someone that qualifies the repairs um and they do
large repairs and so it's intended and they do buy all the the materials locally either from the lungard here or in Ashby and so they were seeking our contribution which I believe we've done in the past and I guess I thought we'd already
approved it but Missy said no we haven't. So with that, I made a motion that we contribute $5,000 to the group cares camp that's coming up now in few weeks for building materials. I'll second that.
We have a motion in a second. Any more discussion? All in favor of the motion signify by saying I. I oppose. Yeah, there's like 250. They're going to be They're sleeping the Yeah, my wife cooking for them. Yeah, it's a good day. I know they
needed like 40 50 ladders that they could donate. It's a huge effort. So, when do they when do they start showing up or It's in July. Yeah, it's in It's in July. Yeah, I might be wrong there. Might be end of June, too. It's It's soon. Yeah.
Yeah. So, emergency man emergency management Maya I don't know if I can fill an extra six minutes but here goes I'll give you that I don't know if you guys remember my predecessor but she started a process of getting some EOP um
updates taken care of bunch of annexes that go through you should have the digital copy of just kind of a summary of each annex and um which entities sign each annex. So um you know for instance the first one is you know notifications
and warnings. This the sheriff is in charge of majority of those types of things and that comes from the sheriff's office most often. And so that um annex goes through the sheriff looked at all the ones the sheriff signs. He said yep
these all look good. Um, and the same with everybody else that's on there. So, um, we sent these out to everyone. Um, talked about changes. Um, very few changes from what, um, Tina had done
originally. Couple with Verizon Public Health had a couple of individual kind of a individual position noted. um just small changes of maybe that individual position isn't going to be the one that responds to our emergency, but they
would appoint somebody else. Those kinds of things are were the the minor changes that came out of it. So, um essentially this just finishes that process. Um on the signature page there, you kind of see the timeline of when those things were updated. Um and this is just the
most current revision of that EOP. So um just looking for a finalization of that so that we can move forward and start the tweak process again in annex Mr. Chair uh family
assistance centers and mass care sheltering where what buildings or support centers would you you know put on the the docket here so people could actually respond to that spot if they had to. Um, so there are a few different
designations. I won't list all of them. Um, I know there's depending on town and and disaster and what's working and what's not working. Um, there's some churches, some schools, um, some fire halls, those types of buildings that
have generator backup um would be used for those in those instances. Um but again depending on town and and uh availability that's where those things would come into play. So um are the schools part of that too? Uh the schools
have been part of that in the past. So just because of the size of you know facility size we don't have many options sizewise. Well so you know when you start to think about a mass well you never know right get tornadoes. We're
not akin to any of this weather. It could happen here. So, so yeah, so usually the churches and the those are the the main starting points. Um, and then depending on location and all those things, it would matter which one was
opened, if that makes sense. And you were part of the campground years back. How many times did you use a storm shelter out there that got built? Every year. Okay. Every year. Every year somebody went to it. And not necess obviously we didn't have a tornado through every year
but every year there was a I believe there was a warning and people went went to the shelter. Yeah. Well when that got built it gave me peace of mind you know because that a lot of people out there. Oh boy. How big is that or how much the shelter is 40 by 60? No 40 by 40. No
it's longer than that. It's what is it 40 by 100? Is that 100? Would that be I think so. I think it's pretty close. I I can't tell you the official dimensions, but um yeah, it got used every single year
somebody would go into that. So, and a couple couple years for really good reason and a couple years just for safety sake. So, yeah. Well, I'd say anytime somebody went there, it' be a good reason, right? Typically, you know, of course, you know, some people thunder
boomer will get them to run and and some people some people sat in their trailer while the tornado flipped the trailer three three trailers away from them over. So, you know, it just depends on, you know, you never get them all. One thing it was interesting and I was
at the elementary school music concert when that weather event had come through and I had the opportunity to watch how they responded and it was there was no doubt the school and the people enforcement and and the students did
what they were supposed to and the public not so much. I did what I was supposed to, but it was funny how many people just kind of stood. So, but I was really impressed with the preparedness and what happened with the children and and the faculty and that was
pretty and the f when they went on it was everybody. Oh, yeah. Yeah. You knew there was something going on and they were prepared, right? So, you're saying the drills out? The I think the
girls help. Yeah. Well, didn't help the public because they were helping myself, I guess. So, then it'll just be a signature from you, Mr. Chair, and then I'll sign that and then that kind of completes that
update process. And so, you want a motion to approve this, right? Yes. To confirm this all the annexes or I'll make that motion, Mr. Sure for the EOP approval. We have a motion. We get a second.
Second. Motion a second. Any more discussion? All in favor of motion signify by saying I. I. I. Oppos. Carried. Close. I'd just like to mention something for
those who work that Memorial Day service as a member of our staff. May uh did a really nice job with this message representing the military and and world day programs. And so, thank you. Be
really proud that you're part of our team and did a nice job. Thank you. Appreciate that. Thank you. And just to be clear, post, you know, 321 set the program up. So, I don't need an add. I'll give myself one.
Okay. So, thank you. Appreciate it. Thank you. I got one thing. I forgot that Bill. Okay. Thank you. I got one thing, too. The Ashby Legion wants to thank the highway department for the good job they did on Melby Avenue patching that with
that new equipment that they got because they had 200 people marched down to the cemetery and putting busted up. But they they wanted me to let Highway know. I'll let McGrath know and uh and the fort. So they did a good job.
Ashlin, [Music] morning. All right. So, we have an upcoming retirement and we um the personnel committee has met to um with the environmental services um
office to revamp the current job descriptions to consolidate the three into two. And so they did that. Um so we have and I emailed them out yesterday. I don't know if you had a chance to look at them, but um it'll be the assistant environmental services administrator and
then the environmental services director. And so, um there wasn't a lot of changes to it, but just kind of shifting some of the tech duties into the assistant duties. Um the grades do not change. They remain the same. There
was no there were some changes to points, but it wasn't enough to change the grades. So, the grades will stay the same. Um and some of the duties will change. So, I'm looking for approval for these two job descriptions and then also another approval to um post. I got a question on the assistant
one under the essential work functions on the fifth item down says coordinates and inspects all new and existing septic system. Is that saying what I think it says that every septic system will get inspected when it says all? Yep.
So eventually they all get inspected. Yes. At the county. Yeah. Any new installation requires an inspection? No, but it says new and existing. So what I'm saying is that all refer to existing uh the ones that are required. Not
everyone is required. They're required. There there are scenarios where they wouldn't be inspected but a majority of them will be property transfer or if or if a subject uh or if a building site permit is issued there are triggers that
require existing system inspections. Yeah. Well, correct me if I'm wrong, but you got to that's all process has got to be done before Carl certified as a sale at the office. Correct. Yeah, it's Yeah, it's in that process, but it's typically
are recorded. They always So, we should do each one of these separate probably. Yes. Okay. Let's see. Motion for the to approve the job descriptions. I'll make a motion to approve the assistant environmental
services administration administrator. Okay, we have a motion. We get a second. Can I just clarify? You said assistant environmental services administrator, but there's also an environmental services director. So, are we doing them both at once? Both at
once. Both. I thought we did it in Yes, both of them. Okay, thank you. Second. Any more discussion on either one of these? If not, all in favor of motion signify by saying I. I.
Opposed. Um, and then I would be looking for a motion to post internally. I'll make that motion. We have a motion. We get a second. Um, I'll second it. Then I'll ask that question. Intern for what? Internally.
Oh, okay. The post internal. Then my my second. Okay. What is our anticipated start date for the new positions? When we get
a Craig, do you want to answer that? Today, you know, I don't have a new job. So, my Yeah. So, I uh I'll officially would be uh my last day will be August 29th. So, the positions will start there. So,
they will officially begin after that, right? You're sure? Yes, I'm sure. I wrote it down. Hold it to you. I said I wrote it down. We're going to hold it
to you. Yeah, you can. No, I have my word. Okay, we have a motion and a second. Any more discussion? All in favor of the motion signify by saying I. I oppose. have a few minutes. Anybody have
anything else? Well, budget committees meeting like this afternoon. Now, we're going to meet with four departments to start going over budgets. Which four? I can help you out. It will be um the
recorder human resources, emergency management, and the VSO office. And then, um, we do have some meetings scheduled for next Tuesday, June 10th. I can't remember which.
Okay. I think I looked, I guess. I can't remember which one's on June 10th. And then the next one would be the next board meeting. No, not the next board meeting date. I think then we're looking at July 1st. And the idea is is these are introductory meetings with each
department head as an opportunity for the department head to ask questions of the budget and finance committee and the budget and finance committee to um ask questions, you know, and just visit about budgets to make sure we all have a a really good solid understanding on on
budgeting. and Chad Van Satin has done a really good job in putting together documents to be used for these meetings. Kind of just highlighting, you know, the general information like um specific line item definitions and just to kind of start the process and the exercise of
discussing budgets as we move forward to kind of get into the exercise of looking at them more than just once a year and make sure that things are again consistent across all. Obviously, there's kind of unique things to different departments and and not
everything's going to be the same, but it's just the introductory to start um working together and utilizing our budget and finance committee. Um and so I'm I'm very grateful to the department heads who are willing to come and and take 30 minutes this first time. It's also important to note that tomorrow's
department head meeting, uh Chad's going to give just kind of a general overview of the budget and what it means. I just maybe it's mostly for my benefit as being new to the position, but getting a solid education and making sure everybody understands um all the work
that the auditor and treasur's office do as far as budgets go. So um I'm looking forward to good good meetings um to learn. And to be clear, what time is that this afternoon? The first one's at 1. A question, Tina. Do you anticipate these
meetings being held with somewhat of the anticipation that we may have cuts in program aid or budget or funding or are you going kind of forward with the thought that it's business as
usual or how do you how do you feel about that? Well, I would take any direction about these meetings from the board. So, the accountability would be to the board and what your expectations are for the budget and finance committee. Right now, this first initial
introductory meetings are are just for educational purposes and to get um just used to the idea of of meeting and discussing. A lot of work um goes into the budget. So, we want to make sure that for sure all of our department heads um if they have questions, they're
getting answered and there is just that, you know, that common thread of consistency if we can in areas that we can. Again, noting that some departments have unique situations, but it's really important for, you know, department heads to understand the budget, but even
more important to ensure our full board understands the budget and and everybody collectively is working off the same sheet of music. And that'll just help, you know, moving forward if there's other discussions that the board's direct in the future, the treasurer and the auditor next week.
Yeah. And so the members on the budget and finance committee um is Troy and Bill representing the county board. Um, so they can be your contacts for information, you know, if you have questions. Of course, we can talk to department heads, too. But again,
looking at that strategy of utilizing our board committees um to bring forward that consistency. They're the two commissioners on that committee. And then um Chad is the auditor, Jamie as the treasurer, and then myself as the coordinator um make up the budget
committee. and and we'll be you know having these introductory kind of question and answer sessions with all the departments to start And you will notice at the bottom of the agenda are the committees that are listed like we talked about at the last meeting that the board directed to add
and itemized out. And so, you know, it is an opportunity to kind of make sure that everybody is aware of what two commissioners sit on those committees and then provide um just a reminder that we remember to to give updates on our official
meetings. We did have a CPT meeting yesterday, too. everything just running along. They had updates on the tax rewrite that were
in probably a decade into that. So, they're they had stuff to demo. So, it was getting close to functional. Troy. Yes. Did um CPT have like a ballpark of
when they thought they would maybe be implementing that text rewrite? So, you know, they're hoping when we get into Was it truth and taxation later this year? They're hoping to get more into it and hopefully it my
understanding was hopefully next year, but we all know that can get pushed back again. Right. Right. So that was kind of the, you know, they got, I think, three counties demoing and they're hoping to have more
on board by truth and taxation time and then by next year having get the rest of us what was being said, right? Okay. Thanks, any personnel or Justin. So, this is followup to our
session on Friday. Um, if you've checked your email, you all received the same email that I did, and I thank you for not replying to all or at least leaving me off of that. Um, I would like to provide the board an update.
Um, and again, the statute indicates that the public body shall close one or more meetings for preliminary consideration of allegation or charges against the individual. And of course um the
individual has the right to have that meeting open. Um I did um visit with Mr. Marshall who is council for the employee um he does not wish for that to be open does not object to the closed session.
Um ultimately it's up to you if you want to have the close session or not. um you know unless there is a decision that is going to be made but you know there is some updates and information
that we have um at this point I'll make a motion to close the meeting pursuant to what Justin did 13D subdivision to current B. Okay, we have a motion. Can we get a second? I'll second the
motion. Any more discussion? All in favor of motion signify by saying I. I opposed. Ashley here. I I need to stop recording. Correct. Yeah. And Ashley will now record.
We'll just we get that make you continue. open. They did. Yeah. Okay. I don't know if the recording was not recording. Okay. You're going to capt 10 you open the meeting. So, my understanding is that
the personnel issue will be continued in the meeting today recessed until 2:00 on Thursday um to give the employee more time to visit with council. Okay. Anybody else got anything? You have
anything? Okay. We're done. Oh, weren't we going to talk about taking the courouses up? Oh, yeah. The bathrooms. So, yeah, the cleaning for Didn't Wasn't that your our question
here for you know, we got bathrooms up there that need to be cleaned? Well, due to the board being recessed until Thursday, between now and Thursday, what is the board direction for cleaning? Well, my thoughts are we
probably better get them clean. too too uh pretty important. I think we better see if somebody will clean them. Do we want to reach out to Heather? I mean, that's when we had a price and see if she would do on a weekly basis for now.
Seems reasonable to me. So, contact Heather Olrich who cleaned before. asked her ask her to come and do one cleaning between now I mean between now and Thursday when the board reconvenes one be enough well we'll meet again on
in two days we'll meet again so I mean if if it's not at that point we can redetermine and say yeah see if she can probably come and clean them today it's been a few days so of water's running out the door. Like down here, there was a hot water heater
that blew and they ended up It didn't blow apart, but it it must have dripped and things like that. So, I mean, there's got to be a lot more than just the bathrooms. So, when did that happen? Was on that schedule that we got the other day. And they worked for a day
here to put a new hot water heater in this building. I mean, there's so many things that could go ary. So, the board's direction right now is to contact Heather and and get her to clean one time before Thursday when the
board reconvenes. And then the direction of the board in the meantime for facility maintenance, who should be contacted, the coordinator or do you have somebody else in mind? Well, I would think the building committee probably. Okay. So, if they
contact me, I will contact the building committee and we will make recommendations on what to do at if anything should come up because yesterday we had a few things come up. We got them taken care of. Yeah. Um well, like if we have a plumbing issue, you know, we'd have to call the plumber. So, guess the building committee could
be notified and get a hold of the pl. But who's going to, you know, in my opinion, it should be if if this is where we're headed, then the building committee go babysit this process. Walk through these these buildings and see that make sure that there is something wrong so you can get somebody
coming. I've seen water running out of the doorways on some of these properties because nobody's babysitting them. I don't want that to happen to this or that port. Okay. So, what I'm hearing is the building committee board representation in this Troy and Bill
will walk through the buildings, do an inspection until Thursday daily. So, I think there's some maybe the potential to walk through the building on a daily
basis that's on the building committee. Could he probably do that? What's that? What have you seen? There's somebody that potentially could walk through these buildings daily that's also on the building committee. Do you think we could have them do that?
But who would that be? It would be Bill the Valley if you would. so be so kind to Oh, I have a utmost responsibility being I was part of the team that that created um revenue, you
know, or lease revenue bonds to secure these buildings. I have an innate responsibility there cuz if that was the case that CD8A would be all over me, okay, because somebody wasn't there in the position to be able to take care of something before it got out of hand. So,
yes, you're okay. So that we appreciate that, Phil. Thank you. Okay. And I will contact Heather. I also send an email out to the department heads to then they are aware of what the board has decided.
Anything else we need to discuss? Well, during the meeting at all, you're on a recess. A recess until Thursday at 2 o'clock. Thursday, June 5th, 2:00.