done. Pretty good. Mark, can you hear us? Yes, I can. Okay, we're here. The Grant County Board is here to conduct a 30-minute work session regarding job description development
with DDA. The purpose of the work session is for the board to hear from DDA on how job descriptions are developed and written. The session is not to discuss wages. It is only regarding job descriptions. EDA will have the opportunity to provide the
information. The board will have the opportunity to ask DDA some questions. After that discussion, if time allows, there will be opportunity for others to ask questions. That's what we got. All right. So, yeah, there's been some
discussion um on the development. So we thought personnel committee um believe that it'd be important for Mark to be here to explain the development of that. So I will pass it on to you Mark. All right. Thank you Ashley. Good morning everyone. My name is Mark Goldberg here
representing David Dran Associates. So to discuss the job descriptions and the process behind them. What we do is we gather information from position analysis questionnaires which employees fill out and then we take that information from that position analysis
questionnaire and use it to create job descriptions. When we do that the the essential duties that are listed there, which is one of the key parts we're talking about here, we say list 10 essential duties. My old boss, Dr. Jim Fox from the old Fox
Lawson would always say five. He didn't want any more than five. I've expanded that to 10 because I think that's kind of a better round number. But the idea is not that you list every single task that is performed by the job, but you
hit here are the major types of duties that are encompassed within it. And you kind of say here's the general categories of things that are being done. Normally things that take more than 5% of a time on an annual basis, not things that are one or two percent
or something that you do every other year unless that is really really critical to your role in which case okay yeah absolutely put that in. The goal is to get the absolutely critical pieces of the job but not to list everything that everyone does. The general trend in job
descriptions is two maybe three pages, but you don't list 3540 different essential duties and and that I can pull up the job some of the job descriptions that were included within this if you want, but that's really what we're looking at
here. I put in a lot more especially for um the sheriff's office there. I I went much more expansive, but I do not think it is a good idea to list every single task that is listed there. I don't think that really accomplishes anything. Um it certainly won't add points or add
anything to the um uh grading of the jobs and it will make it challenging. I mean then you have people could that can say well you know this isn't listed in my job description so I don't want to do this. And it becomes a little challenging to
manage it when when tasks are listed there. If those tasks change, then you have to re you know redo your job description. It is better to provide general categories of the types of work that's being done rather than all the tasks.
What do you guys think of that? So, if I'm hearing you right, is we generalize what the tasks are. We don't list them specifically because they may change from time to time. We don't have to go and redo the the job descriptions. You got it.
And almost no one lists other than the state, which is crazy with how they do it. Nobody lists all the tasks. It's it's simply not something that's done because for those reasons and for people saying, "Well, it's not in my job description, so I'm not going to be doing it."
So, what are your thoughts? And I I I realize this is your job description, but adding a job task list that isn't necessarily a job description, but it lays out those tasks. Do you have an opinion on that? I don't I don't see that hardly at all.
I have had position job descriptions that I write where there are specific things that are unique to a particular functional area. Here's an example. Administrative assistance. You can have a general administrative assistant job
description. And then you might have here are some of the things that are done specifically for the sheriff's office for public se you know for for the public works office and things where you have a general category and admin assistant is a great example of that but not here are all the tasks that are
assigned for each job because then it gets really really cumbersome. What I have seen a lot of is when you're posting a um for a job, if you need to fill a public safety um telecommunicator, supervisor or deputy sheriff or things like that, then you
can list the tasks potentially within the job posting but not in the job description. That is the general trend that people have been doing across the state. But as we move forward, you know, a task and a job is is basically one and the
same. All right? And as we have new laws that come down from the state, those duties probably in the sheriff's office changes. So then those tasks become part of that job description because there's laws that come on the books steadily that they have to address that and you
know as it's not listed you know then they have to still do it. Well then it should entail into the job description. So then that that is the true form of their duties. Again, you as a county can do what you want with this, but I will tell you that that is not necessarily
what I'm seeing. That is not necessarily accurate. If you have a general description of the types of work that are being done, and yes, you're correct. Laws are changing and the types of tasks that are being asked to be performed in the sheriff's office or other areas do change, but if you have a general
description of the types of work that's being done, it is incorporated within that and not spelled out specifically. here's the specific task that needs to be done to accomplish this particular overall duty. But you guys can do what
you want with this. This has to be a job description that you as a county feel comfortable. But I'm telling you, nobody else is doing that. And no other county that I'm working with is doing that. Well, let me ask a question. When we talk about having specific
heavy equipment operators, does it say they're required to grease equipment? Nope. equipment. It doesn't say you have to grease it. Does it say you have to fuel them? Yeah, that's part of the maintenance. That's part of maintenance, I guess.
But how do we know if it doesn't say specifically you have to I think the words task should be stricken and it should be duty. And if it's duty, then that is a broader category than task. There's there's general duties that are performed for a job. And again, as I
said, you want to have B5, you want to have B10. You know, here's the essential pieces within it. And then you include a line within there saying or other, how do exactly do I say it? Or performs related work as required. That covers
you. Go ahead. So I think that my biggest issue with this is they there are very essential duties that are not on here. I mean we've completely stricken records clerk completely. I was hired 15 years ago as
a dispatcher records clerk. That has been our job since the very beginning. Our our dispatchers are dispatchers and records clerk. And this their job description is stricken records clerk out of it. And that's what we're trying to get. And that essential duty is it's
completely out. Well, who's doing it then? I mean, it's not a task, it's a duty. Correct. Yeah. If they don't do it, someone's got to. Correct. Is records clerk covered in this job description? Um, I would have to pull up the specific
one, but hold on one second, please. Again, I would have um that isn't one of the ones that I opened up here. So, let me look at the dispatcher records clerk that I had done for the county. That wasn't one of the ones that was attached.
Bear with me for one second, please, while I go to that. Your records clerk, though, I thought we changed it to a name that's like fit. Public safety telecommunicators is what you're supposed to be going to. I know, but if it was dispatcher records, it would
be right in the title, everything. And it is. It is on the ones we've corrected is Hold on, please. Here's what I have. Here's what I have for this. Public safety dispatch records clerk administrative assistant. Is that the one you're referring to? Oops. Hold on. Share.
No, that's not the white right one. No, that is that's not this one. No, because that does have records in it. Okay, then I'll go to um 911, which is the one we're talking
about with this. I guess I'm not sure which one you're specifically referring to because I do have I public safety telecom records clerk, administrative assistant. Let's see other public safety telecommunicator. I'm supposed to have records clerk as
well. That's what it's always got the 911 coordinator. It would have been in that email. Mark, if it's in the email, then hold on one second because I had I opened up every single one that you had sent me. Dispatcher 911. This one. Okay, got it.
Yeah, we are just wanting records clerk put back in because without a records clerk, we would have to hire specific job duty or a specific position just for records clerk if you're going to exit off of our dispatch.
Records management is that so this is what you want put in here. And if we can well I mean we can slim it down but what I'm saying is this is essential duties of a records clerk and it's all been taken off and it's
important. It's very important. I mean they do that if there's not calls going on. That's what they're doing as records clerk. And we can we can you know organize a vendor just for a couple of line items but we have to get
record clerk position in on they are essentially doing two jobs. Well, and again, I know this is what you had sent me and I I understand that this is the job description that I have that I created and it does have a lot of this
stuff within here. So this this is where I'm I'm getting a little confused around this because this is the job title that I had for public safety telecomuter records clerk administrative assistant and you can see very clearly there's records in here as far as records clerk as far as a lot of the stuff that's
being done. Sorry that's a different position. That is a different position. Okay. All of our non-licensed employees are all records clerk. So, we were just trying to make it uniform that
records clerk was on dispatch, records clerk was on Brenda's position, records clerk is on the LSA, and records clerk is on Tina's. So, because there's there's four positions that all make up this. They all do that. Without that,
we're going to have to hire someone to do just that. Otherwise, we'd have just a records clerk position. I mean, if someone's if we're not all splitting the work up, someone's got to be doing it, right? And the job description absolutely has
to reflect what you guys need and and that's what I want to happen. And if it's not, then okay, then let's let's adjust it. But let's not have 40 50 different essential duties there. Let's try to streamline things and have it be the real clear here's here's what the job is doing and this accurately
reflects the work without listing an expansive list. Does that sound fair? It does, but every time received it back, we haven't received anything about records clerk in the job description for public safety committee. Mr. Chair, what's the fix to this and
just put records clerk on these job description and do some of their essential duties? I mean, yeah, we can slim it down. We just listed like, okay, we want you to know this is why this is crucial. Okay. Yeah. Well, you know, I I I've seen over the
years the the the dispatchers always were were uh working with records and typing reports and stuff and I don't see that changing. We certainly don't want to hire another person here.
But if it's just a quick fix, records clerk on these uh job descriptions, then why don't we just commissioner? I think that's a great idea. I think what what what can happen is the sheriff's office will send me, hey, here's a list of other things we
need put in here, four or five different essential duties. Throw it right in and change, you know, the title gets changed a little bit. We're all good. I think this can be pretty easy. Ashley, do you have any concerns? Grant County is unique that way. It's a
small county and I I was a sheriff for 22 years and uh the the records people or the dispatchers, you know, they needed to be uh doing uh records and typing up reports and things like that for us. Yep.
So, so and if that needs to be in there, we get it in there. Simple as that. I guess some guidance as to what you want them to provide. Is it something slimmer? Yes. Head like a little bit a little bit slimmer. Yes,
that would be great. So again, the key essential duties that are not listed, they're not all the tasks, but but some of the key essential duties. Does that does that help at all? Will it so give us some guidance if
giving if we slim it down and they provide few different bullet points will it be re-evaluated or will there be no change? No, I'll just copy and put it in. I'll I'll read it but it shouldn't be, you know, redone. The job isn't being re-evaluated, I don't believe. I thought
we're just we're we're changing the job descriptions, not re-evaluating the job. But do you you see a change in the grade and or the points and anything by adding these job duties? No, I don't that there's there's no change in the job d the grading based on
this. The the the grade remains the same. This is not about changing the grade. This is about changing the job description and the duties that I saw that were sent in would not change the grade of of these jobs. Okay. I think it should be reevaluated.
So every time you guys add a job description of somebody else, it gets re-evaluated. So he's got a dispatcher job here and you're adding a records clerk. It should be re-evaluated. It's not again the the job the records clerk the the job would be re-evaluated
if the work was being done at a higher level or different level of work. What was added in here? What I saw from this would not be a different level of work. It is simply more task but not at a higher level of work, not a different level. This is this is not you're you're
not changing things around and you're really not adding that much more here. Even what you have here, this is not I mean I can share the screen with with what you had sent me already. This is not stuff that would change the grade at all. None of it.
What I saw is a job description taken from Stevens County dispatch who is just dispatched. They everything else I re all of this was in the position analysis questionnaire which is what I reviewed. This is everything you had to
put in there. I reviewed that job description me that position analysis questionnaire and I used that to create the job description. Not everything was put into the job description because it was very expansive. So, I do not need to re-evaluate the job unless these were things that were not
in the position analysis questionnaire, and I know they were. They just weren't brought over to the job description because you had a million different things in there. It completely changed from our what our previous job description was.
We got to the next step because now we got body cameras coming. So, that's more recordeping and things like that. Correct. But it's that's not that's that's more record keeping that is not you were doing recordkeeping in the job already. The job is not change. I do not see anything here that would change the
position analysis questionnaire that would change the grade from this. And what's more the grade is is being it's paid appropriately compared to the market. So if this is what the goal is to get more duties are not going to get
you a higher grade. That's not the way it works. It's higher level duties, higher level decision-making, higher level responsibility, higher level problem solving. That ain't this. Well, I feel like um the records clerk is a higher level considering they have
to do more schooling. They have more responsibilities that have to meet state and federal requirements than just a dispatcher. So, I guess I completely disagree with you. Okay, you can disagree with me. The world have anything else?
Anybody got anything else? So, you can maybe answer this. You got You guys You got a that comes in does an investigation. All right. You know, the records people, you all talk about it. You all figure out what it's going to do and how it's all going to shape before
you even answer the county attorney's office. Craig, so how many eyes and how much, you know, duties? I'm glad you're you're putting in duties versus tax, but how how many eyes are on just one report as a whole moving forward to the county attorney?
Well, generally it's the deputy dispatch is usually looking it over and then supervisor review and yeah, but everybody is got a crucial role as to get everything ready to get to Justin's
office so that he has what he needs. And that's not a higher level scrutiny, chain of custody, anything like that. It absolutely carries every colonel of that statement. In in other counties, they have records
clerk. They have like four different position. I think as we hand it out to you, if you see it, I mean, our dispatchers just go and do essentially what one admin staff, one or two admin staff do down in Stevens County. I mean, they have somebody that
strictly does just record and they they get everything ready and they do all of that. Our dispatchers do that so we don't have to have more admin staff, right? And it just flows better. It flows better. Like if we get a warrant in the
middle of the night, we have to have someone we the admin is not going to be working at night. So we have dispatch do this, you know, that has to be able to do the job. Correct. Correct. And entering stolen property, right? All of that. Any of that. If someone is if there's a
burglary on a Friday night and somebody gets away with guns and property, our dispatchers are getting that entered in right now. So if the neighboring agency picks them up and runs this gun, they're going to see it stolen out of Grant County, right?
Whereas other agencies you that could sit until Monday for admin to come in and do it. I mean, so there's lots of benefits for our dispatchers doing that, but it's just and this is the way it's always been. I guess I'm confused because I thought we were just talking about the job
description, not about compensation or grades. I I thought that was actually discussed right at the start. Can you deterine compensation or grade if you don't even have a correct job description? What do you I do have a correct job description, but you don't
because I I looked at the position analysis questionnaire. did not bring everything over for the job description. I I thought I'd made that clear. But even without that, the records dispatch, records clerk dispatcher is being paid at 1% below market on a minimum, right
at market, 2% on the maximums. We have, I think, four or five matches for that job from your competitor counties. So, it is being paid at the grade it is right now, right at market, like dead on. So, I would really struggle with putting
that higher based on the market information, based on the internal valuation. You can challenge that all you want, but that's what the data shows. And I base my information off of data, not off of my personal feelings. But the market value is on the
dispatcher. Just a dispatcher. We are not It was not just a dispatcher. We included some records in that about your records clerks that we could see. No, I cannot share that with you. That was sh I went over that with the design
team and Ashley and you know everyone looked at that. But no, I'm not sharing that with anyone outside of that. That is proprietary information to DDA. And you're measuring this off of smaller counties such as like this versus Sterns County or some of these bigger counties
around around the state. You're Yeah, these are the counties that we use. I'm going show you right now. These are the counties we used. We did have Pope as a spotlight and Wil as a spotlight, but these are the counties we used. And I think we got I have to confirm it, but I believe four
or five different matches for that records clerk dispatch job. Hope and Wil County both have their individual records clerks. Wilin is a spotlight. Wilin is not included within there. Wilin and Pope are both not included in there. They're
they're a gen they're spotlight. We pulled information for them for reference purposes, not to include within the analysis. Hottertail and Douglas are spotlights as well. They're there for reference purposes, not for um determination of the market. Travers County has their own records
clerk. They're dispatchers or dispatch jailers. But in your opinion, Mark, all this information was in the PAQ and that was used to to score evaluate the job. Yep. Everything was in the was in the PAQ that I evaluated it based on that. I did not pull everything
into the pos into the job description because there was just too much. So by going and add if we were to add everything from the PA just list everything in the job description, it's not going to change the the grading of it. No, it's just going to make it
cumbersome and and challenging for you guys and would be against what pretty much every other county is doing. But you have to do what what works for Grant County, not what everyone else is doing. I just need to tell you here's what I see. Here's what generally is being
done. And here's what the market is for these jobs. Job descriptions are highly customizable. You can do however you want with them as long as you include some of the key pieces that would be federally compliant. And you know, you're doing that already. It's just a
question of how many job duties you want in there or how many tasks you want in there. Anybody got anything else? We're going to wrap this up. We got three minutes before our regular meeting starts.
All right. Thank you all so much. Have a good rest of your day. finish. Say something. Breaker one. N call. Hello. Can you hear me now? Can we just say online?
Can anybody online hear me? Yes, Doyle. I can Okay, thank you. It's kind of quiet, so you might want to speak a little louder, but we can hear you. Nobody's talking right now.
Yeah, I meant your voice is is is muffled. I have it at 100. So, you guys are just gonna have to talk really low. where the Okay, it's 9:00. We'll stand for call the meeting to order and stand for the pledge.
I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God. indivisible with liberty and justice for all. Okay, we got on the agenda the uh
BFM financial that's going to be they're not ready for today. So that'll be next week or our next meeting. Other than that, I think everything else is fine. Anybody wants to approve the agenda.
I would like to remove my statement from the agenda. Okay. And then with that removed, I will make a motion to approve the agenda. Have a motion. We get a second. Second.
Okay. I'll have a little discussion here now that we've got the second. Um, what was the spirit and intent of the of of the budget or the the agenda item, Troy? Make a statement. And what I'm not going to make that statement
and what what was the spirit in the intent for the for that statement to make a statement? See, Mr. Chair. Yep. If it was removed from the agenda and
intended not to make the statement, should we not make the statement? I mean, Troy saying he's not making a statement, Commissioner Ali, wouldn't that be adequate? if it had something to do with the business of, you know, an issue that
that pertained to Grant County. But in my opinion, whatever that statement was, they should elaborate on that. Mr. Chair, not going to elaborate. So, well, it very likely could be within a committee.
I think we need to move on and ask for the motion to be voted on. Okay. Approval of the agenda. All in favor? I I oppose. I carried.
Okay. The minutes were sent out. I'll make a motion to approve minutes, Mr. Chair. Second motion a second. Any any discussion over the minutes? If not, all in favor signify by saying I. I post opposed.
Warrant for sent Oh, I'll make a motion to pay the bills. Have a motion. Do we need a second? Second. Motion second to pay the bills. Any discussion on any bills? Not. All in favor signify by saying I. I post carried.
Ashley. All right. So, the first thing I have is just a I missed it last time with getting the um with our discussion with account tech moving up to the treasur's office and um
I did not get the retropay for Jamie. So I would be looking for a motion to she started doing the work on September 4th and then up until the last board meeting. So retrop pay her for the work that she was doing for the film tag which is $28.
So Mr. Chair second have a motion second. Any discussion? All in favor of the motion signify by saying I. I posted carried. All right. The next thing I have is um a
retirement letter from Don Johansson. I do see if she's in the back. Um so on the retirement letter um she has that she will not be working um in the the DMV office as of June 1st. So sometime in May, I don't know.
Yeah, I haven't certainly. So it it nothing on or after June 1st, 2026. So, just looking for a motion to approve um the retirement. I'll make that motion, Mr. Chair.
I'll second it, Mr. Chair. Motion in a second. That read that would read on or before the first. It would be the retirement date would be before June 1st, 2026. After it says retirement indicated that
Dawn will not work after June 1st, 2026. Okay. since right. So nothing after June 1st, right? Did I say that right? Yeah. Okay. I won't be here on June 1st if that's
There you go. Any more discussion? All in favor signify by saying I opposed. All right. And the next item, I don't know, I guess looking for guidance as to what
it's from the DDA work session if there needs to. I don't know if there needs to be a motion or anything on that. Well, I guess I mean that's we need to know. Are we are we done with I mean we listen to Mark say that we can add
we can make it a 12-page job description or we can follow their guidance. It's not going to change the end of the day. I guess we need personnel committee needs guidance. Are we going to follow the employment expert
that we hired or are we going to deviate from that? I can tell you deviating from that can invalidate the whole study and now we've opened up. Everybody can come back and say, "Well, we need more. We need more. We need more." He told us that the PAQ essential job
functions are in there. And if we deviate from that, we've opened it up. Now every position can be come back and appeal and just continually add job descriptions or job
duties, tasks, what have you. In my opinion, I don't think the whole process was thoroughly vetted. That's we needed to make sure that the employees you know are are an integral part to make sure that you know the retainage is there and you make sure
that that person is duly paid for the duties and and their job as a whole. So if we can if there's some type of a you know consensus with the board here to at least revisit who's come to the
board here whether it be the sheriff's department and other duties you know that's that's our job to make sure that that's this process is thoroughly vetted because it's probably not going to happen for another what five years probably if it does go through. Mr. Sure.
Yep. Would we agree that the intent of the job descriptions in the past has been to be not x pages long and more specific or not list everything what he
was saying? And if if it was, would the spirit of hiring this company to be to change that? I and I sense that it's not. So, if we had job descriptions, I'm missing the word I'm looking for.
Then, if we hired a professional firm, why would we change the spirit of job description to extend? Well, there's, correct me if I'm wrong, but there's more listed in this job description than the previous one. Yeah,
but it the intent was to even to go farther with that. is is that what I'm hearing you say, Bill? Intense. A I have to believe it didn't go far enough. Every county is different. Everybody has different roles. Everybody has different
staffing. And if we have the ability to, you know, not so much renegotiate, it's just retool to make sure that all those all those duties, not tasks, are covered. They were all in the PAQ.
So the job description was developed directly from the PAQ. I see a disagreement in the in the staff here. You got something to add, Pat? I totally disagree with that, Troy, cuz what we filled out and them things, it came back
completely different. And then you have to do an appeal process. It shouldn't be that way. We had perfectly good job description before this started. It's a completely different company. We went out and asked for RF wheel.
We went out and got RFP, right? This is a completely different company than the previous one. Previous company didn't even respond to the RFP. This is the company there. Was there any other DBA was the only one?
This this is who there is. I just don't get the process. That's all. Pretty sure half the county doesn't either. So I I don't know what else you do when you send out a request for proposals and this is who you get.
Do you have to take it? You have to take So when you sit down for negotiations and we want a wage study, do we we only got one, so we can't do it. So, we want to make sure that we're
compensating fairly. I So, some of these things will take care of themselves. Um, you know, we're meeting with LS on Friday and
you know, without their agreement, we can't implement study because the grade and step schedule is a term and condition of employment. Um, you know, so in, you know, Doug Kennedy
who represents LS and the investigators and the deputies and the dispatch, he's he knows his stuff, too. And they have, LS has summary reports because they represent all sorts of entities across
the state. And you know if you know if they have an issue with the grade, you know, that is the form in which to discuss it. You know, if they have information that
shows that we're paying out of class or we're a grade low, um something of that nature, we'll have discussions about that, you know, but we just can't force this on you know, our bargaining unit,
you know, when we, you know, we talk about implementation, but you know, the first thing that they have to look at is, you know, are the grades for their respective positions where they think they ought to be.
You know, we have a consultant, you know, in DDA is doing 90% of the or more of the public classification of capitalization studies. Um you know if we didn't do something then
you know we just keep on marching on. We don't know where we're at in terms of market you know so there are some protection for the employees there to get these items addressed. Anybody got anything else? So, what do you want to do with the DDA?
Should we just see what LS says on Friday and if we got to come back with more we'll come back with more right if they have something you know we'll of course have discussions with marked about push back on duties
level of responsibility things of that nature that is all I have it is a board agenda item so are we tableabling Mr. I will make that motion to table next meeting. It's up to you.
Give me a second. I'll second it. Any more discussion? All in favor of the motion second by saying I. I. polls carried that.
So, I was asked to take a look at the Pineriidge Park ordinance as well as the um ATV park ordinance. Just a couple of preliminary observations. I don't know what's going
on at Pineriidge Park or the ATV park. Um, and these were um, ordinances that were adopted by prior boards. So, my analysis here is strictly legal. If the board thinks that something different ought to be done, that's a policy decision for the board
and not for me. Um, actually, it turns out that they are fairly straightforward. the um when the Pine Ridge Park Ordinance was adopted, it was established as um a county park under Minnesota statute. The
same wasn't true with the ATV park. It's nominated a park, but it's not considered or at least the ordinance does not indicate that it is a county park under the ordinance. Um
uh 3.4 4 of the Pineriidge Park ordinances indicates that all Grant County parks are county game refues and no person shall take any wild animal except with except fish within any such refuge. The plain and ordinary meaning of that
is um Pine Ridge Park is not open to hunting. Um the only thing that can be taken are fish. Uh the ordinance further indicates that the county is supposed to be or the Pineriidge Park is supposed to be posted as quote county game refuge,
no hunting permitted unquote. Um there is a provision in the ordinance that if the county board and DNR determine that any species of wild animals has attained an abundance um then by resolution
um hunting or trapping of such species can be allowed. I did go back and look at a file um I think it was from 2013 when there was some discussion about turning Pineriidge Park over to
um an organization in Herman. Um the the the county got that property from the DNR. Um you know it's subject to certain restrictions. Some of them are um fairly standard um reservation of
minerals. We need to keep the the water at a certain level. There wasn't anything in there that prohibited hunting. So if there was a change that the board wanted to make, um that could be done. So based on the ordinance, um I think
it's pretty clear that hunting in Pineriidge Park is not permitted under your ordinance. Uh the ATV park, um hunting is allowed within the park, but only from November 1 through April 1. U
any persons hunting shall comply. So that language likewise is fairly clear that the ATV park is open to hunting. So, and there was board resolution to allow Pete Swanson and I
Yeah, it was seconded by you. Yes. Yep. So, the allowability is there. Yep. Now, do we have to return, you know, and call it a training grounds or just to get the word park off of, you know, so
don't that ordinance don't overlap and well, you know, it's not going to go back to the DDA discussion, but it really doesn't matter what it's called. Okay? It has never been
um by ordinance deemed a county park under the statute. Okay? Can call it Grant County Funland. It doesn't matter what it's called, right? Um, the ordinance as it relates to county parks does not apply to the ATV park because
it has never been designated by the board as a county park. I got something, Mr. Chair. Go ahead. So, Justin, the uh Pine Ridge Park then you said by resolution No, by ordinance or by but Okay. But isn't there a wasn't
there something about a resolution there if the deer were there was too many deer in our stuff the board? So it says if the Grant County Board and Department of Natural Resources determine that any species of wild animals has attained an abundance and excessive capacity of such refuge to
support it or such wild animals are causing substantial damage to the refuge. The board by resolution may prescribe any reasonable regulation for the hunting or trapping of such species. But you'd have to have somebody there.
The DNR say there's too many deer in there. Somebody has But the DNR and its grant to the county did not reserve those rights. And I would have some concern. You know, the difference between ordinances and resolutions are significant. I don't I
wouldn't want a resolution to say something that is different than the ordinance. So, if the board wanted to do something different with Pineriidge Park, I would suggest an amendment to the ordinance and not simply a resolution. There's nothing in the ordinance that would
suggest that we need the blessing of the DNR to make revisions to it so long as it is kept open for public purposes. And even if we decided to change the ordinance sums, that's a lengthy process
and it wouldn't be done by deer hunting this year. It could be done. It would be I don't So October you got a 30-day date. Well, it's effective upon publication. There are some notice requirements
chair. So refer to Justin's the terminology or the legal side is Let's talk about the practical part whether it's to be changed or not. I
mean we heard from the gentleman last meeting. What's the ramifications of leaving it the way it is or not? I don't not enough I don't know enough about it to start the discussion but I I
think we should have that discussion. Well, my my concern of any change would be that is a relatively small park and starting January one of 2026, all of
Minnesota will be a rifle zone for deer. That is a lot of velocity. Unless this board, you know, unless this board were to change that, but that's a lot of velocity in that small area. If you look at a state park, you're not allowed to hunt within 200 yards of a a campsite.
Well, we have a mode area, but I don't know that we have a defined campsite out there. So, that I'd be open to looking at archery hunting, but to say that, you know, starting next year we can use rifles in that small of
an area, that that's a concern to me. Unless we decide we're going to close that to camping starting November 1. I just I just have a bad feeling about allowing people to camp out there and then say we can be out there with rifles.
The archery thing would be a good thing. I And like I said, I have no problem if it if it's changing it to an archery. I just I'm just struggling with saying people can camp there and then have rice. I think that would be nice if for
this year you start the process of opening for archery and archery. That would be an acceptable thing. I think that's a good compromise. That's going to be and hold a hearing before we change
anything which we have to do anyway. But still I mean you got to get some of the feedback from you know your area and you know the allowabilities there. You know, these crossbows, they shoot quite a ways, too. So, I think that's a reasonable I think
that's a reasonable compromise. They're going to do I'm not a rifle guy, but I understand the concern of that. So, I guess as it stands, the ATV can be hunted and the at least this year the
park can't be. I I I would go along with that. I I I like Troy's idea of the archery, though. Uh, I think we should probably work on that a little bit for next year. Make sure that that maybe can happen if one that's how municipalities control deer
within their jurisdictions. Uh, they they they use archery. So, I think that's a pretty good solution there. So, do you want to make a motion or I I'll make a motion that uh that uh the
ATV park uh can be open for uh hunting deer and uh that Pineriidge Park will be closed until we look into maybe possibly uh having archery in there. Are we going to second it?
I'll second it. Any discussion? So presently the ATV park is open to hunting. Yes. After November one, just not deer hunting. Open to hunting. Yeah. Present hunting. Whatever.
Hunting. Any more discussion? All in favor of the motion sign by saying I. I. I. Oppos. Justin, could you change that ordinance to get, you know, I I realize we'll have to go through the full process, but get
that so that it would allow archery. And then did anybody order sign? We talked about signs out there because that would have to be something we'll have to address the to the says we have to have signage every however many feet and say hunting isn't allowed. We'd
either have to say archery or remove the whole thing about signage or how many times do you say we need Pat? Such sign shall be posted around the boundaries of the parks at intervals of not less than 400 ft. The sign shall be at least 12 in in diameter with black
letters upon a white background. Do we have to have signage? We just remove that. Um yeah. And it's just allowed to be there's none out there right now.
There's none out there right now this whole time. Did the board know about you guys start following your own rules first? The board okay with that removing the signs. And I I I kind of from a law enforcement
background, people are going to test you on that with no signage out there. They're going to go in there and say, "Well, I didn't know." They're probably going to get a warning or something, but I think one sign at the entrance would be sufficient there. Well, we can still put just cuz the
ordinance doesn't say we have to. We can still put signs up. Okay. Okay. We just want have to do it every 400 ft all the way around. I see what you're saying. I think we need to identify our position. I find that doing that just removing the requirement to put them every 400 ft.
I I see I see what you're saying that. Okay, let's move on. Boardboard. Could we vote? I think. Yeah. Yeah, we did. It was a quiet boat. That's
very very funny. Gentlemen, you got start your engines. Let's do this thing. So, the discussion's been done. I think you got packet that we sent off and I know we've had multiple discussions and
I from the board side of things we don't feel that there's any other discussion and moving forward it's um not that we can't get something done but we need to if either way new building no building we need to have a plan in place for um
the vendors that are using that building currently. So I guess what I've done is come to you guys and given you the information and I've been told all the information is in front of you. We're looking two things. We're asking for an
increase in our budget from 2550,000 that is on there and we we are willing to say hey look we know budgets are tight. We could go back to the $25,000 a year to be able to help fund the building.
the building we're and I know I listened to the meeting after I left the other night or the other day and there was some discussion about what we're actually looking for. I'm not looking for a budget from you guys necessarily. It's a dollar amount that you're willing to help out with. What we would do is in
our mind if it works for the county or what's best for the county is we turn our bills in. So the concrete bill comes in, we turn it into the grant county and we do that through the whole process. now up to that $500,000 or the dollar amount that you guys say, "Hey, we can
we can afford this right now as far as Grant County. This is what the dollar amount we're looking you can get." Then we have to go and figure out how to build the building or downsize the building or get this thing done. That's that's our job. So, I guess that's what
we're looking for. I know there was discussion about a budget and it's terminology in my world. I don't do this. Well, just present what I have. Um, we we've talked about some different budget things and cuts and I've talked
to quite a few people and I hope they've reached out to you guys with their concerns. Some are and some the people that are for it, I hope they reached out to in support of the building because it's been very positive to the board and
to us of the necessity of this building. So, I guess today I'm hoping we could make that dollar amount or yay or nay just so that the board can move forward with a plan for next year. Not to say we don't,
you know, just we're looking to move on, I guess, and get get things done. We've discussed it for couple months now. So, if there's any other questions I can answer, I would love to be a part of it. So Scott, you're talking about moving back to that 25,000. For sure.
Yes. If if we would go back, that would be our proposal in our negotiation is is we would say, "All right, we'll go back to the 25,000. That gives the county $25,000 to put back to the reserves, right? Instead of pulling that all out." Um, the reason we're keeping in there,
it's it's a negotiation portion, right? I mean, we would need to fund this fair and upgrade buildings and do the things that we're going to do with that money. If we there is no building, then we have to think on our feet. We're going to spend more money. Um, you know, we look
at a $200,000 budget and the the profit loss shows we spent $200,000 a year. There's a little bit of grant money coming in and we're we're receiving $25,000 from this board. We're fundraising and we looked at some of the fundraising. 25% roughly of our fundraising is coming from outside the
Grant County area from businesses and people from outside of Grant County. So more than just Grant County is helping support this. Now when I say fundraising, it's a small group of people. There's 300 people in the room at Egg Bash, right? That that's 300 people or couples
that are supporting this thing. We're asking for all of Grant County to support the Grant County Fair. That's that's kind of what I'm asking for here. Um, we've done our best we can with the electrical upgrades and all the money we've spent over the last how many years? I can I don't have it with me.
It's 300 and some thousand dollars we've spent without any increases. So, I guess that's where I'm at with the discussion's been done and I don't want to come back in next month and just keep coming back and beating a dead horse for you guys and me. There's
enough people sitting behind me that want to talk to you too. So, I guess that's where I'm asking where where things sit with you guys and what what it looks like. I know I've had discussions with you guys, but as these bills come in, you want to come
back and just say this is the the portion of the completion and here we're at here's what the costs are. You say here here's what we're going to do. We're going to give you $500,000 to build your building up to $500,000. We're going to start turning them bills into you. If it comes in at $459,000,
then that's what the building's going to cost you, right? We're not going to take you want to come back to the board and and give us like your completion on, you know, certain portions of the project or I mean, I'm just asking. Is that something you would entertain? However, that looks Yes. Now, if we're
going to um leave it gravel for a year or things like that, we're probably going to downsize the building so that we can complete it in a year so that it's done and put it put it to bed. Um to to go over a threeear span because all of a sudden now next year there's nothing in the budget for concrete. Now
we got a building that's half done. Um our board and the committee that met um that's trying to get this thing put together. We just feel that it would be better to downsize the building with the dollar amount versus we don't know what our future holds as well. and you guys are in the same boat. That's why we've
had these discussions. So, so Scott, help us out or at least because I don't fully know the history of basically what the existing aailing, is that what you call it? Yep.
what what that's been used for and and kind of what's taken place in that in the past during the fair or during the whole year. Okay. Sure. In the last five years, not a lot because it's been in such tough
shape, we don't feel since it was since it's been usable. Okay. Back before my time, it was dances. They had weddings, weddings, receptions, graduations. Um some of the Herman people in the room might be building old egg bash in there. That was where we held our biggest fundraiser.
Every year egg bash was held in there and the building was a lot more user friend. I mean they had multiple things up throughout the summer. It was never heated. Now we used it for community events too like um hero day her
down there and with a structure you have opportunity. it this structure now has zero opportunity. We we don't feel right. I mean it's coming down. So yeah, I understand. So Okay. So it was used for more than the fair. Sure. Yep.
So now what's your vision for the new building? Same. It would be available for rent. Um we've had multiple people reach out already for, hey, can we we would like to rent the whole building for storage
of stuff for the winter. Um, and we would almost have to put it up for bids. There's so many people asking for that. Um, whether it's RVs, trailers, whatever it might be. So, storage would be all winter long. Um, and that the the dollar amounts, the donations that would
possibly happen would cash flow. Now, we'd open it up for graduation. So, in in Herman's community center and that's about it. I mean, the 4H building has been used, but for graduation parties and graduation ceremonies, that that sort of thing can happen. wedding dances. We've been inquired a couple
times and we've had to turn them down, tell them no because it's the buildings can't happen. So, it would be open for that as well. So, I would guess your insurance premiums are going to do at least another what? Another two, three, four,
$5,000 when you add that kind of a dwelling on. Yeah, I would assume so. Okay. And then but but that would offset some of the cost of the rain insurance for a dance. Right. Right. So, and what what kind of a price tag is that? Two, three, $4,000 for rein.
Well, a $6,000 band, they're rain or shine. So, if it rains and they don't play, we're out 6,000 bucks and the insurance would cover that, but that we're paying I don't know, it's,000 bucks for the bands, I suppose, maybe a little bit more. 2500 for like a $6,000.
Okay. Okay. 2500 bucks. So, that's a cost sav. and and the and and I know it when it starts raining 4:00 in the afternoon on a Saturday, the place is a ghost town. The Lions Club suffer, the Legion
suffers, every vendor out there, every volunteer organization from around the county is there. They now don't get sales all day because they don't come back. They leave and go home. Maybe it quits raining at 6:30. They're not coming back out. We lose that per portion. We've had it happen. If we have a space, which the
pavilion sufficed that, people would go in the pavilion and eat their corn dog and and wait it out because it was going to be done. But take an umbrella with them so then they can stay out of the rain in there, too. Yeah. It was wetter inside the building at some points. Yes. So, it it's
inclement weather and and like I said, we it's been a staple it's a staple of of the fairgrounds. One of the take a gust of wind. I mean, look at the walls of this got a little tip to it. These would fold up like playing cards and people would be in
there and it' be on problem. They won't be We don't want that. This current building's coming down. Yeah. So, it doesn't matter that way, you know. So, is your group includes our group looked at possibly
reaching your desired outcome in phases. And I say that with the idea that Grant County could potentially also do the same thing where rather than
taking $500,000 out of our investments that maybe there's room in the budget in the future in certain areas that we could take a look at funding this thing. um or is it kind of a all or nothing type
of concept for you people? I know we did talk about and I know you have had tents there before. A lot of events that do use tents for shelter. Mhm. Um maybe where you get concrete put in
there and adequate power and and that there's a tent used for the first year or two or three and everything goes like this. So what's your thoughts on that? Yep. So back to the beginning of of the conversation, we're we feel that if we
started in phases, say we put just the the structure up, didn't put concrete, electrical, nothing in this year, next year, we come back to the board and say, "Hey, all right, we're going to put concrete in." And the board says, "Ah, we don't have anything in the budget this year." And all of a sudden, 5 years down the road, we have a skeleton of a
structure that's partially finished. Our idea was more scale back. If you said, so you say, "We'll give you half of it. We'll give you 250,000. We'll scale that building back to make sure we can complete the building with that money. But the concern we have with the tents
is it's going to be five grand. I don't know. One of them big tents is is they're very expensive. Companies come put them up, but they're also a liability in a windstorm or anything comes up inclement weather. It's a it's a far cry from the 500,000, but it's
also a liability that has to be managed as well. So, it's it's an option. It's absolutely an option. and we're we've explored a lot of these. What I'm asking for you guys is if the building's a possibility and a dollar amount, that's what we're looking for. If that's not a
possibility, then that would be our bag association's job to come up with plan B. And there's B, C, and D to figure this out. The one thing we keep getting hung up on is our the um the bar, the
pull bar liquor beer is ran by the fire department stand. they would need a more secure stand than a tent. So, we'd have to buy or build some kind of structure for them to be able to secure that alcohol in. Otherwise, the license would be out of compliance. So, we're fearful
of that. So, that's why the need is now so that we have time to figure out if we have to buy a Dakota shed or we're going to have some money invested in this thing either way to try to secure that opportunity. So,
well, Libby, with that being said, I I know how important the fair is. I've seen I went there for 31 straight years, and it's important to the families of this county. It's important the the county as a whole to have a safe building for people to be in. And uh we
all know that storms come up during the fair, the wind blows, and uh you got to have a good structure. So, I know the tent would probably eventually if we had a tent, it would be rolling down the road one day down there. So, with that
being said, I I do know that there's a big need for this building and uh I think that uh that that we should help the fair board out with that because it is the Grand County Fair. And like I said before, I heard it when I was
campaigning for sheriff in 94, you know, about the courthouse being moved up to her up from Herman to Ela Lake. And uh and I've heard it from a lot of people that got the courthouse, Herman got the fair.
So So it's an important part of this community. And looking down the road, I won't I probably won't be here in 20 years, you know. Maybe not. Probably not. But the fair is going to go on and the and the courthouse is going to be running and uh so so I'm
going to make a motion that uh that we approve the funding for this Grand County Fair Pavilion uh up to $500,000 and take that money out of our reserves and uh
and a and a pay the county will pay as as things are built down there. So, you know, in phases. I I know we don't have a second yet, but can we hold off on how it's going to be paid on your motion cuz let's get weigh
in from the auditor as far as I talked to Chad. Oh, you did talk to him already about He said it was he said it was no problem if they just turn the bills in. Okay. Because that that was my concern. I said with our state auditors, he said no, that's that's not a problem. And he says
as we sip the money is in the reserves there but you know my thoughts are that say the first phase is the concrete and what 180,000 maybe I don't know what it is but then the next phase won't be till next year and of course I want the
county to be able to get the insurance or the interest off of the other 300,000 as long as we can hold on. You know I'll second his motion but this is a poster building correct? So you're going to put it up and then order inside. Correct. So the building is first.
Yep. Pull and then the plan for the plumbing and everything that you're going to do and you know get a licensed plumber to submit a plan and That's correct. Correct. That's correct. So Okay. So you do have a you do have a second chair. Yeah. And then uh um
Yeah. Okay. So we can discuss after that. I just want to make sure I'm getting this correctly. Your motion is to approve funding for the Grant County Fair to build a new building up to 500,000. Funding will be provided as work gets completed
and and money taken out of the reserve. And my second reflects that as well and if Chad had wants to do something different, I mean, we're open or whatever. We just thought that maybe be easier. You guys hang on to the money as long as possible. Yeah. No, that that was my thought right
away. Do we have to submit like our estimates to you then? How we funded money or how is there any stipulation on that? The way I would read that motion is that you're authorized to spend up to a half
a million dollar. It would, you know, we would need the estimate on the front end. Just need the bill on the back. Okay. Yes. Okay. Yes. Okay. We have any more discussion? We have a a motion in a second. Before we vote, you and I talked about it. You know where I'm at?
100%. Yep. Yeah. I'd like to add something. You know, we've heard from Scott and his team. This would be the third meeting about the the fair and the the
importance community at large. my concern from this board and for this motion and second that we haven't really given hardly any discussion
to the fiscal piece. That's really not the best process. And for us to arbitrarily agree to take $500,000 out of our reserves without analyzing the effects of the county,
it's not a good deal. I would mention, and you probably all couldn't have done the math, but that means we'll also collect about $20,000 less a year of interest at 4%. So, it's not just a half a million.
That's every year that Grand County will realize less to not have more input in a building that we're paid for and bad business. I support the fair,
but from the financial standpoint of this county to not look at opportunities and and do it in phases and look at possible ways to do it out of budget. It's crazy.
Any more discussion? Well, just to be clear, you know, you're you're taking that offset of interest that's collected. If you go out five years, what's this building going to be? 750,000. So that $20,000 in interest is quite muted in my opinion,
right? Cuz costs go up. Then, you know, when when did we think as kids growing up, just like you guys on the farm, when you bought a brand new pickup on the farm and it was between5 and $10,000 and now they're $80,000. So the costs are just going to go up. So
you you got to pull the trigger and and make it happen in in in the timing of essence. Sure. And and in and in hindsight looking back and I I I have been on I've been on the fair board 10 years. You can go back 50 years and things that did or
did not happen over those periods of time. There was the funding. There wasn't money there that the county didn't have it. I mean otherwise these buildings would have kept getting upgraded, new roofs, new things on them. It's just the facts of how things gone. And you got six volunteers putting on
the Grant County Fair on a budget of $200,000. And that's what we're asked for. We know it's a lot of money. We we we're well aware. We're all taxpayers in the county. However, to keep the Grant County Fair alive and well, it's it's going to take some money. It's going to
cost money and and we all understand that. But that's why we're asking for what we're asking, right? And in that motion, I mean, the budget would go back to 25,000, correct? I mean, that's kind of the ingredients.
Well, that I mean, that wasn't in the motion, but we haven't set the final, right? But I mean, that that's something that we can negotiate. So, yes, I would also add, Mr. share that it is kind of an unsettled time turn the news on
and I don't think we've forgotten what County Road 10 cost us and we just overbuild the law enforcement center and to not address the financial piece for this county and look at a a
delay in this process so we can do the fiscal piece of this. Wow. So, whose fault was it when you overbuild the center? Who was not looking out for that? I didn't hear what he said. You overbuilt, right?
You over budget on the law enforcement center, but now you're panicking. I got I got I got something to say, Mr. Chair. I'm just on board. Well, I I know I'm I'm with you. The law enforcement center was not overbuilt.
That's all I can say. It was built with the with the over. No, it wasn't. It was not overbuilt. No, it was not. Um uh not not in today's modern law enforcement. the things that
you need. That thing was underbuilt uh probably for 50 years down the road. It was not overbuilt. I can tell you all that. Um I think it was built in a reasonable manner, but it should have been built 20 years ago for $2.5
million. I agree 100% for that. Yeah. Yeah. And and that's the deal here. This building here down in Herman 10 years from now will be a lot more. And uh I've seen this I've seen this in this county and uh but uh but we're we're in pretty
good shape now for the next 75 years with building once we get this one up. Okay, we have a motion in a second. We're going to vote. We'll do a roll call vote. Kim, no. Bill, yes. Troy,
no. Dwight, yes. Doyle. Yes. Motion Bradley. Thank you gentlemen. Appreciate the time. Thank you guys. So, I got a couple deals for you. They
should all be relatively quick. Get you guys back on track. So that first deal is a resolution that through we get money from the state of Minnesota through the board of water and flow resources. They basically every 10 years
come in and say hey how have you met the different requirements we have? Are you spending our money appropriately? Are you doing all the minimum standards that they want to see? And the report that was attached with this with this shows that we made them all. There's only one deal there that they've flagged a couple
of times now and they've flagged it when it first got going in the mid 2000s. Then it got flagged again in the mid2010s and now they've flagged it a third time. So what it is is technically all decisions on wetland applications
are supposed to come to you guys, but for the last how many other years they've been made at a staff level, but there's never been a motion saying that staff can make those decisions. So this is basically buttoning up if something were to say go to court, go to be ballooned into something really large
from a wetland perspective. Isn't that in our I thought when we looked at our our shoreland ordinance. It lays out what is a staff decision as opposed to what is a conditional use permit. There's some stuff in shoreland, but
with whacka there's outside of shorland. So this I mind expanding on it. I just I just don't think if something were to happen from the past, we we give up. No. And the the piece in there says too that all reviews go towards the come to Bowser board, not to you. But
technically that's how it is set up now because we don't have a local appeal process. Nor do I think that that's a good route to go just because of the when we've used it. It would be very rare and we'd end up having the state and all these other folks come help anyways. So, this is basically just kind
of shoring up what they pointed out in that report saying, "Hey, there's never been an official motion resolution to do this to make all these decisions." What I'm looking for is for you guys to give that resolution so that these decisions are sound and sponsor will be happy. We
meet all their requirements. That was the only requirement that we were I don't not lacking, but just didn't meet what they were saying. So you need a motion for so I wrote it would be the motion for the board to delegate decision-m authority to the environmental services
director for their design. I will make that resolution if we have a number for it. Yep. GDPR 2025,07-1. Tina has that I make that motion. Dave, we have a motion. Do we have a second? Second.
Any more discussion? Yeah. Motion and second on what? Mr. Chair, I was out of the room and I so lack a resolution to delegate back to make the decisions on wetland applications. Apparently, we don't have one. And when the state did their big review with for their professional, it's
a big long acronym. They did big review. That was the thing they flagged that we don't have. It says staff to make wetland decisions because currently they're supposed to come before the board every single time somebody clicks on one of those gaps. But that's not how it's been treated.
And this is kind of a, you know, a position that Bowser wants us to take. Correct. Yeah. Much like the one watershed, one plan funding for the similar conservation efforts out there. Yeah. It's all in the big picture. Yeah. And it's more a formality deal than like a
deal. It only becomes an issue if say we get sued or get into this big legal battle and this would say okay that staff made that decision. They have the authority to make that decision because right now it's don't. So we're being measured. That's what that that whole study looked
like and then every county is doing this clear they do in batches because there's so many of them and it's basically every 10 years and patter was this year board of susives next year and then when they do that big study they pick out six of the
partners or three counties out of how many ever to do a organizational assessment which is what they did for us too. So, so this doesn't get wrapped into into tiling on private property. Okay. Just make that perfectly clear. Yep.
But I know that's in the wind down there and the talk is, you know, the possibilities could be, but it has nothing to do with tingling on. Not on this one though. Okay. Thank. Okay. We have a motion to second. All in
favor of the motion signify by saying I. I. Bos carried. Okay. The next deal is up is an update. So we at this time about last year you guys approved that whenever the EZRI bill would come up that as long as it
was within so much of a percentage that we telling you it's been paid. It did go up but that is because we have a couple increased users at highway at emergency manager and at the recorder's office. So we have that's the only reason there was
kind of an increase is that there was a kind of nominal increase was couple percentage points and then the other bill is through proess which goes along with EZRI. They basically manage all our licenses and do a lot of the technical side of say like a GS technician for us
since we don't have one on staff. So this is more just FYI that both those bills are paid. The second one was less than that 5,000 mark but it's was coming here for this anyway. So listen if you have questions I'm going to roll to the next thing about that
one. Um the next piece is so we were awarded that county a inspector grant that I came up last month and said hey I'm going to apply for this. We applied for five grand but after they did all their number crunching we were awarded 10,300.
So they basically had less applicants than the 87. So for whatever reason not all of them applied. So there's like half roughly. Yep. you had to h there's some pretty bare minimum requirements that we were meeting that some counties for whatever reasons have chose not to meet.
So, we got some more money than we thought. So, this is me telling you we got it and then saying when the contract comes available, can I electronically sign it or do you want me to come back before the board and have Doyle come down and do all the whoever's signing it? I think we need to
approve that. That's why I'm coming to you to ask if when it So I submitted the paperwork for them to start drafting the agreement, but that is between it could take them a week to 30 days, they said. So it just kind of depends when it comes. This is me just trying to get the approval to have that signed when it
comes so that we can then start spending the money because we can't spend nothing until the contract's in place with So it doesn't require a board level signature. It does not. that I'd make a motion to allow Reed to sign that agreement.
Second. We have a motion and a second. Any more discussion? All in favor of the motion signify by saying I. I. Okay. And the final deal is in the solid waste world. So I think all of you have
seen and heard that we've been kind of doing some updating across that program. Um the latest one is we talked about you drove around even today you see that there's a a select couple intersection there's some orange bags that's been dwindling for years and years and we're
talking about going away from doing that because it really presents a whole lot of problems with either garbage getting hit by the mower buried by snow dug by animals no bags there at all currently we have 26 sites that you could dump garbage bags in those specific orange
bags um about five of them get used five or six and they get anywhere from one bag a week to maybe a dozen. Just kind of depends, but it's very limited use and there's no real no way to know who's using them. They got a kind of an idea
just from basically they picking up service, but it's pretty hard to tell. Um, but those that are using them, the only thing they're paying for are bags. They're not paying any sort of solid waste on their taxes. They're not paying a city. they're not being contracted with Ingerbretzen.
Just bought the bags through a couple of different spots and it was kind of a leftover deal from back in the day that when they didn't have any service provider who would make the track out to these places or didn't have service, but now we have a service with Ingerbretzen who we'll drive every square inch of the
county if they have service. We're kind of looking to go away with the program to kind of sunset it. that has very limited use and that's a whole lot of issues. That's the solar waste committee's recommendation. I don't remember what we
agree on would be our recommendation for a time if it was March 1st, July 1st, January 1st. I was kind of open for interpretation to what you guys thought because there's not it's not a real poll either way. Preferably the sooner
the better because we'd like to them to not sell bags anymore when the bags are gone. just be done with it at the retailers. But if they I don't know. You think they're going to just put garbage back there versus orange ones? Now they could, but I think there'll be a deal on us too where we run it in
Facebook on the website in the paper. If we do some kind of mailer at all, that could go out too. But I think for the most part, people just throw their garbage out the ditch. I don't get a lot of calls on that. Also, I would probably say on that committee
with Troy that we should probably say January 1st, end of the year, December 31st and that it let the retailers that have bags know if they run out that quit selling. Yep. And talking to the holler, it sounds like they start rebying bags here
in the next this month usually for the following year. So, would basically be say, "Hey, don't sell any more bags because we don't want them out there anymore." you'll be ahead of that before they order. Okay. Cuz the hauler ordered the smallest
order they could order was like 10,000 bags when they took the contract in like 2020 and he's not he's just barely over halfway through now. So, I mean there's not been a lot of use in five plus years. So, I prefer a later end date to it just so
the retailers can sell out what bags they have. We talked to Angel Britzson until they know more not to sell the retailers any more bags. I have no preference on the date when it ends. It doesn't I just need to know when we want to start. Okay, this is
when we're done, which means how many other months before we need to get that message out. There's actually two things, right? You're looking for a motion to discontinue the drop site option and then a date for that to go into effect.
One thing about the end of the year compared to a later date, more than likely a lot of these bags are nearing fair se fair weather season in which in the winter they might not be. So the amount of use in the winter is minimal.
But I would say we should have the date before they start the next say campaigning seasons next season whether that's March 1st or April 1st or whatever. That makes sense, right? I don't understand the camping
reference. Well, these are probably seasonal sites in some cases. I it it's hard to tell who it is. I I think it's probably people who are residents. What do you do? Because because if say they're on a lake place,
they'd be assessed through their taxes and that go by off by Elk Lake. I don't think those people are there in the winter. I don't know that are using that corner. Yeah, I might be mistaken. That that's the hard part with this whole program. There's no way to know who's using it. And
yeah, there's one on right at 55 and eight right there. Yep. And that's not I mean that's just there's one on 79 and there's one bag there the last couple months. I thought it's just I mean if let's say
that there's no bags left for sale and nobody has any it's essentially done by February March anyway. Pick it. When the bags are out, they're done. Out at the retailers, not out at the
hauler. Yes. Troy has 5,000 more. Let's start here. Let's ask Angel Britson's to not sell bags to anyone in the county anymore. So, whatever this store has, they can sell those, but we're not supplying them with anymore.
Then they'll just run out by itself. Right. I'll make a motion to do that. So, we've now ended the supply is a motion to discontinue the solid waste drop site option. Well, no. This motion is just Engle
Britson's won't sell bags to anyone in Grant County anymore. So if there's a location that still has them for sale, they can still sell them. Angle bricksens will not resupply them. And they got some other outlet for those orange bags to go somewhere else. Angle
Britson, they'll use them in house or around. But that ain't an issue there. No. When I talked to him about it, he said it's it is what it is. So worried about Well, that's my second tend to take. He stopped selling immediately.
Yes. today, right? Y and when we had that solid waste meeting that was brought up to not they said there's places that are probably ready but talked about not supplying them until we knew more than the idea being that once the bags
are not those locations the program will kind of end itself, right? My next one's going to be to end the service on July 1st, but let's do this one first. That makes sense because I suspect by February, March, nobody will have any bags anyway. So,
probably correct. Okay. All in favor of the motion to uh quit selling orange bags immediately. Uh signified by saying I I opposed. He carried. So now I will make
a motion to discontinue the the drop site service effective Janu July 1st of 2026. I'll second that, Mr. Chair. Okay. So just not
if we're going to have our hauler actively hitting this process at minimum use till July. We're going to discontin selling bags today, why would we have July? Because people Why would we just end the service then? We we have no way to know how much that
the retailers have on hand. And if they still sell them, those people can use them until they're gone is kind of the idea, I would assume, right? And then once there's no more use, they'll be forced to go a different route and the program will kind of sunset itself because you could end it now, but then
if the bags are still at the intersections, we don't just want them sitting there. So they'll still have to get picked up. They'll still have to be taken care of and people might have bought a bunch. So they they if they spent money on them, they'd like to use them.
We're trying to accommodate both going to retail. It's an old program that needs to go and be sunset, but we're trying to accommodate them having spent some use. How much serving? Two bucks. Yeah. They come in a roll of 10 for not
terribly much money. I honestly don't know. I've ever bought them. Okay. Fairly cheap for that. It used to be bags in town here that were like buck and a half or two bucks a piece kind of a thing. They they were yellow bags. That's Yeah, there's some that you can do that still. If you have more than what your
card has, you can buy additional bags. Okay. That they know how to build that. So, okay. We have a motion in a second. A second stat. All in favor motion by saying I
I opposed. Grant County Highway Department [Music] asked if anybody's ask you can ask him, right? Well, I got uh two items. One is our budget for 2026 and the other one is our
construction projects 2026, which we can discuss both because they go hand in hand with each other. I uh met with the highway committee who was it last week. We went through the budget line by line and then we also went through the projects that we're looking
to do in 2026. Everything was fine. As far as our budget goes, there's really no change for the most part in our budget. It's pretty much stays the same as last year. As far as the state aid portion goes of
our budget, the levby portion went up, which you guys have already seen that and approved that portion. So, um I uh for the next two days I will be heading up to Detroit Lakes for our screening board uh meeting and we will be going
over what the dispersement looks like for uh 2026 as far as funding goes and it looks pretty good. I think we'll meet we'll we'll approve it. Our money in will come in the end of January.
Uh right now the tenative number that we're looking at for this dispersement for next year is $5.25 million. Uh roughly about a $580,000
increase from last year. So pretty good jump for us. So we're pretty good. the additional uh sales tax on auto parts. Is that where you know they're getting this bump? Well, it's made up of several different
items, but that would be one of them. One of them. Yeah, there was like 80% went to 100% of the sales tax on other parts. Yeah. Okay. I mean, I'd have to dive into the book. It's about 80 pages and it's nothing but spreadsheets of calculations about how they arrive at this number.
But that's what the next two days from. So it's finally kicking in because they just changed that legislation a couple years ago. Yep. I guess so for next year it looks like about targeting right now about close to $4
million worth of projects. We would do full resurfacing on Highway 20 north of four. Been in the plan for quite some time. uh the Harrison Bridge and County 52 bridge that's out for advertisements right now. Uh you'll probably see those
bids here at first part of February. The FA Lake Township bridge we got the funding letter for that. So that's been approved to bridge bonding for this cycle. So that'll be moving forward in the spring. Then uh our staff have been doing a lot
of work on Highway 84. spending a lot of time patching and getting those roads in better shape. So, next year we'd like to also do a chip seal on those much like you saw at 78 and try to get another 5 to 10 years out of those roads before we have to go back
and do a more significant project, much more costly project. So, trying to delay having to work on those pro roads for right now because we have other roads that are in worse shape that we'd like to get through completed. Now, as far as the list of construction, it might
change. I I will say we will move forward with these projects if approved. But come late winter, early spring, we'll probably reassess. There might be another project that we can fit into the schedule and get done next year as well. But I would come back and discuss that
with the board at that time. So you guys have any specific questions? We weren't happy to answer anything you guys got. That's 58. Is that split evenly construction maintenance? 6D construction, 40%
maintenance, right? And then inside of that, it's also split again between regular and municipal type work. I'll be able to see Ken called me yesterday and asked what we were going to be budgeting for next year in our
heavy or major equipment stuff. So, the stuff in yellow is what we are know we are going to purchase. Um, the stuff in orange is ideas I'm looking at purchasing. I don't exactly know what we're going to spend our major
equipment balance on yet. I'm still working that out. So, and then I guess so what we are going to do for sure is we guys have already approved the road graater. We're going to do an embulion trailer for sure. So that'll help us speed up our
process of patching these roads. And we will be doing a pickup. That is the three things that we are doing for sure. And then I will be piecing in the rest of it here shortly.
So your budget path shows 550,000. Yep. But your wish list is 169. Yep. because I haven't picked out I just threw the prices in there so you can see what everything cost unless you want.
It's just the way it adds up. I just I want to throw the prices in there so you can see what each thing costs. So I got to divvy it up how I feel best it's going to work out for us. So Pat, your uh your 96 CAT loader there
uh the county's own that since 96. Yeah, we got it right after that bad winter. Yep. Yep. That the blower. Yeah, the blower. Yep. Yep. Just after the batting. Is that bad? Or maybe during I wasn't here, so I'm not sure. How many hours in that loader?
Uh what does it say on here? 5,800 as of the 31st of this year. again that's probably 60 I don't know 62 6300 now but as you can see that's a large
purchase item so so yeah so things in order things I'm thinking about doing fit into the budget So that other loader that about six, seven years old now. The one that we bought was
Yeah. Oh, excuse me. Go ahead. That's been a pretty good machine, hasn't it? Yes. For you? Yep. Y. So this uh replacement is that that 287 is that the replacement trading this one?
We trade that one in. Yes. Well, this one should be worth a little money, but you know worth their half life. Yeah. If they can keep it to a dollar. Yeah. Yep. So So we'd already approved the creator and
you said we're going to buy a pickup. Is that the service truck for $100,000? No, the ser uh the pickup is on the very back page and that is in orange. I screwed up on the coloring on that. Um that will be Aaron's new pickup. Oh, yep. You see where it's marked
orange there? It'll be 50,000. Yep. Okay. So, that's 2,000 plus. Yep. So, that is the three things we will be buying for sure. Yep. After I printed it all, I realized I put the wrong color through the line. So,
we did not budget for a new coffee maker for you guys here. Yeah, we But we'll try to work it out. We've sounded like that since day one. We like that makes coffee and heats the building at the same time, don't we? Bring your
gun. [Music] We're using a glass pot today, so we don't hit sit there and listen to it burn or if you use the metal one, it'll Are we Are we looking motion? I I I got one question for
um Okay, Matt, can you can you kind of explain the the bridge bonding like County Road 4? It's in tough shape. We know that, right? Yep. But there's three is there three bridges there that we that we're looking at before we can redo that road. Yeah. That's why the that's why there have
been a kind of a Yeah. County Road 4 is, you know, MDOT drives our roads and uh surveys them for us. We get the data back and county road 4 is one of the worst roads in the county as far as drivability and it's in tough shape. Uh
along with that there are uh three box culbert/bridge bridges along that stretch of road. One would be like the crossing of the palm river. One would be just east of the interstate 94 there. You know the state just redid the bridge
on the interstate right there. Ours would be just upstream from there. That's another one we got to replace. And then there's one closer towards the town of Ashby kind of about as you're coming in towards the school there. There's a stream there that that box cover needs to be replaced and it would
meet the size of a bridge. So, right now, Houston Engineering Adam Road is designing all three of those projects right now. We'll should be able to get them all finished up here and on the shelf this winter. That's the goal. So,
we can get them on the list for bonding. It is going to be a bonding year supposed to be this year. So hopefully they allocate some more money for the bridge bonding because all the money that they is already spoken for that they did this past session. So the goal
is to uh get those projects completed on the shelf bridge bonding comes in. That'll cover roughly half the cost of those projects. Get those done. Then the next year we would come through with the new paving project and redo the entire surface of the road. We just don't want
to dig up those box culverts in a new road kind of a waste. So that's the goal is the just the process that we like to do things. I mean we'll we'll be coming up the same thing will be happening on I think on Casatu I think sometime in the next few months.
I'll be meeting with a consultant to uh that bridge there over the Chipoa needs to be replaced. So that's same type of situation. find somebody on to where the schoolhouse very off road. Oh, yep.
Yep. It's the same vintage as the one on 52. So, we would get that all designed and build a project after that. So, Matt, so once this bridge bonding goes through, um would the uh road be rebuilt the same
year as the bridge goes in or would the bridge go in and patched and then the road rebuilt? Well, we could do it in many different ways. Uh, regardless, the stretch from CASA 20 to the interstate will be in 2028 because the feds are going to give
us, I think, $1.8 million to do that stretch. But typically, you you can do it any which way you want. I mean, if it was up to me, I would leave them open for a year to let settlement happen and then come through with the paving project.
But the public doesn't like that and it's a maintenance headache because those quick transitions to gravel need a lot of maintenance. But you know typically we put them in and then we wait one year then come in and do the paving project as we're
really only ripping up about 200 ft of asphalt or 300 ft of asphalt. So, it's essentially a patch that would be going through. And on those stretches where we installed box felbert, we'd probably only mill down an inch and a half and kind of match it in when we're doing the
rest of the paving. So, that would be seamless for that top layer of asphalt. The two lifts that would get us up to the top level of asphalt, that doesn't really matter as much, but you'd like the service one to be continuous so you don't get bumps in there.
It's a lot of talking for just asphalt five. Yep. Next year, 2027's goal. But we will do some work on five. We're planning to do a chip seal there kind of just north of there to get that a little bit.
So then when you do do that goes from the bot where the chip seal would stop. We're going to do that whole. Yep. This picks up right where the project in off would end right there at the campground. Right. Actually, I'm kind of amazed at how this
chip seal gives you a ride. You know what I mean? It seems like it gets rid of the dips and the doodles and all that stuff. And then yeah, you'll start to feel them again after again. Of course, everything will start to come. But actually, pretty good for all summer long. I go 79 and 78 and it's pretty
good. Yep. And the staff did a lot of patching on those roads because if you remember where 80 was, they spent a lot of time and money getting that more drivable. So it' be nice to get that sealed up and essentially glued together for several
more years. So you go through and patch them, see if there's any more to like you patch five, you do that ahead of the next chip seal. We'll go back through and just make sure there defects on it. Yeah. Y come springtime they'll come through it and
that last step really made a difference really help that's we're that's our new process of doing it that's the reason we need this emulsion trailer is that it'll speed up the process a lot so we get a lot more done and the trailer that the patching
trailer did you use that this year we did use that this year but that's a hand wand right you know where this other one's have booms on it you can just drive with it so quicker or it will have a wand also. Yeah. So, I think the next project
you'll see for me would be the bids for the bridge on 52 there and I'm also working with Apex Engineering Group right now uh putting together a proposal for them to uh do highway through Norcross right now. So, we're working on
that. We met with the mayor down there. It's not bad, is it? It's not that bad. just a chip seal or something would be good. [Laughter] A little bit off the subject, but you weren't here earlier. Is I said we are still hiring WSB. Are they still chasing
County Road 10? There's little things that happen on the project still that keep popping up, but it's slowly coming to an end. It's there's
not much left of anything to do up here. Do you for a motion, Mr. Chair, on a recordation from the highway committee? Well, we need something. I'll make that motion for all of the projects that was in in presented and detail in our 2026
construction and the budget and the budget and budget. I'll second that, Mr. Chair. Motion a second. Any more discussion? All in favor of the motion sign by saying I. I.
Opposed. Carried. Thank you. Very nice. Didn't quite get you back on schedule. Don't worry. I'll get you back on track. Good morning. Morning. Good morning.
Um, starting out, I've got two contracts for with Ellings for our uh, preventive maintenance for both law enforcement and courthouse. Um, we did get uh, bids from PSM as well, Peterson
Sheet Metal. um they handle our controls currently and they um they came in I would say significantly more than I think these come in at 42 4275 for the courthouse
and 50 5508 5508 for the law enforcement center. Um it was 6,600 a piece for the PSM contract. So um bringing you the Ellingsson contracts for the
recommendation for our um preventive maintenance for both buildings. Um we have a current one for this building with train um that was just uh redone
for three years this last spring. Um, and so this would be with Ellingsson for the other two main buildings. So that's for a year. That's a year. Yeah, that's these are both one-year contracts. They didn't do three-year contracts. They just did
one-year contracts. Um, and we'll have to look at how that goes and we want to continue that or not going forward. So that would be the first item. So I see under the
item it says what this budgeted for. No X3. Does that say no times three? So none of it's budgeted. Is that what that says? I don't believe any of this was I I don't I don't have that information. I I did not I was not part of the budgeting process for last year, but I don't know
that there was contracts for those two buildings budgeted for this next year. I don't know that. I don't think there has been anything for the courthouse um previous to this we had a service that was um one of the
priorities when Maya took over facility maintenance is to look at all the vendors that are being used and try to develop a schedule so yeah so happening whether we have a contract to
do right we just don't have a this this service agree agreement with them. Um, so again, they're they come with uh I wouldn't I don't know if you call it discounted or a standard rate for any service outside of the preventive
maintenance piece, we get a rate from them or those other items. If something breaks, if a heat pump goes down, all those things still have to be addressed. They're not in this contract, but the preventive maintenance is on all those things happen through this contract.
But to your question, I I don't I don't know that there was any budgeting for these contracts. I don't make a motion to approve those two contracts. I'll second it. Motion and a second. Any more discussion?
All in favor of the motion signify by saying I. I I opposed carried. Um item number two is a boiler contract. So we have boilers in this building and the courthouse. There is not boilers in the law enforcement center and so they
require an inspiced boiler inspect, you know, inspection um for any occupied days. Um, and so what this is is a contract with Wade Nibby to be that
licensed person for us until we can obtain a license. Um, in the process, the courthouse has a much smaller, it's a backup unit, so it requires a lesser license, a special boilers license.
This building requires the next step up. Um, you can only get one license per year. So once either Kyle or myself pass the specials test, we have to wait another year in order to be able to take
the 2C test for this building. So um the contract reflects that until that first test is passed, Wade would be in charge of both buildings. He would have to do a daily inspection for every day it's occupied. So no weekends, no holidays,
they're not required for those days, but every day it's occupied. So you could do the math on five days a week and take out a few holidays in there. Um once a specials is attained then we are that person I say we Kyle or myself would be
able to take care of the courthouse building on on that license and we would be able to do most daily inspections here. It would require a weekly inspection from Mr. Nibby to uh bas
basically quality assurance that our special license is doing what they're supposed to do. So then we would go down from basically a daily check from him to a weekly check from him throughout the next year until that uh second license can be attained. So that's what that
contract is for. basically gets us back in compliance with boiler inspections and the level of you know this second class that's all that we're required that's all we're required all goes on horsepower of the boiler and so this
boiler here calculates out to 60 horsepower the threshold for the specials is 50 horsepower of course so we're just shy the specials would almost take care of it but because um there's two boilers here and their capacity capacity. Anyway, long story longer,
these even these don't even run at full capacity. They they both run at only half capacity here, but because the boiler is the cap capability of running at a 60 horsepower if they were both ran, we have to have that license for
that. So, um yes. So, is Justin okay that contract? And so, Justin did look through it to can ask a question about liability. Um because there he does have uh there is a clause about workman's compensation in
there that he shall not obtain that from us. Also um the lure of the boiler inspector requires him to carry a certain realm and there is no he will not be doing any work on any of our equipment. He just is literally an
inspection. He he'll do a daily inspection. So, um, he would not necessarily there Justin did not have any issue with the contract as it reads for this purpose. So, any issues that would come up with any boilers, he would just make us known of that and we would
have to get the contractor in to do the repairs. So, he will not do any repair work on that stuff. Just keep the level of compliance in place. Keep the compliance in place. We're going to pay for his license so that he can put eyes on and make sure that we're in compliance.
That's correct. I'll make a motion to approve that contract. A member of the building committee. I'll second it. Motion in a second. Any more discussion? All in favor of the motion second by saying I. I.
Oppos. Puri. Um, so then the next is the the PSM. So Peterson sheet metal does the controls. And so in these contracts, this is for the functionality of the machines themselves, the heat pumps, those types
of things. It doesn't do anything for the control purposes. So the thermostats, the uh technology for the online uh viewing and those things are all through the the Peterson sheet metal. And so this next
contract would be um this came previous to me. I think they submitted this in May. Um I did reach out. They said they would honor this. Their rates are going up, but they would honor the two-year contract here or the one-year contract, whatever you chose to do. But they would
honor that those numbers for the next two years if we chose to do that. But he did say that their rates are going up and and if we don't take this, it'll be a different rate going forward. So um this would be again similarly they come put eyes on make sure all their
functionality of the controls in in the both buildings are um up to standard all the parts are working and then there is a a rate difference for the non-contracted things come at you can see there's a
discount on parts all those things. So, um, again, this was to try to keep keep everything on a preventive schedule so that we're trying to stay ahead of things and and not react more proactive instead reactive. That makes
sense. Only a motion to approve the PSM contract. I'll second it. Any more discussion? All in favor of the motion sign by saying I. I. Oppos.
And then we have the container. Um so we talked about storage um spaces. We have we're going to make an attempt to get the assessor's vehicle in the garage down here. Um there's attachments for the mower and stuff like
that that are in there. As we looked at um alternative storage locations, there is some storage um available in the back of the recycling building. Um Reed currently uses that for some of
his items. Uh we decided that it would be most cost effective for us to get a container. We would actually use that for Reed's items. then we would be able to use the garage door and go into the back of the storage shed to do those put those
attachments in. Um it would be much easier to access than trying to get in a ConX with a machine to store some attachment pieces. So um in this process we would purchase the container but Reed would use it and then we would repurpose
that back of the recycling center. Um, and so this was just a hopefully a less costly and less intrusive, quicker way to get some storage there than trying to add on to the recycling center or something like that. So,
we've been talking about this for a while, right? I thought we had done the math. there was going to be room down at the the building for this vehicle or does something change or not change or
I guess to my knowledge we were always going to clean some space out and and have a stall available but this is at the recycling this isn't up here the assessor vehicle is going to move up here but these items are going to go down there to make that room
right course maybe talk of that before our time here I don't But I've never If you're talking about sheriff space and stuff like that, I don't I don't know anything about the sheriff. I thought that some of that sheriff space after we built the lawnboard that that was going to change that.
I don't that didn't I don't have that information. Well, I think that was on the table. Are we buying something without having that discussion or I don't know what's in there, Bill. You know,
well, there was talk in the beginning of maybe sharing some of the, you know, the the stall in in the metal building to the east in the middle in the middle and that conversation went by the wayside. So,
I have to believe that this conx buil building where you can put things that don't matter in there, you know, these your storage containers and things like that. And we we're always struggling with places to put things, right? So, you know, I mean, everything is subject to change, but I guess this is just a
first step. So, if it doesn't matter, should we be keeping it? Well, well, don't guess the the pieces that like for for instance, what Reed is storing currently
is is extra uh garbage containers. those kinds of things that you know you don't want to be out and sunfaded and all those things. We've got additional things because we've got old stuff for the courouses. Marble that is sitting outside that could be inside
some. Yeah. I mean, we can't get rid of that because we have to have right. So, those are some things that sit outside currently. Um that would be able to be put into these locations. Uh again, the idea that a lot of Reed stuff would go into the
container because he doesn't necessarily have to drive up and attach to it with a vehicle. Um whereas the ones the things that we're trying to get out of this shed up here, most of those are attachments to a to a mower. You know, the broom, we got two brooms, we got a blower, we've got, you know, opposite
season, we'll have a mower. All those things would be stored inside in this where it's accessible. So, which sat outside on the northwest corner of that metal building over the over the winters and summer. It was a lot. I mean, it's outside and it should be in some So, you can get at
it in the winter time. you know, in some in a timely fashion. But Bill, just to make sure I understood you right because just kind of going back to our memory, you're going to that there was discussion about that, but it went by the wayside. So, does that mean
that we're buying spending $4,600 because we didn't finish the discussion? I guess the one didn't agree with us or what? The only thing I've heard on that, Ken, is that there is some evidence items that maybe is stored in there and the chain of custody, all those
dictated that you can't just let anybody go in and out of that That's that's the only thing I've heard. I haven't dug into that. Um, again, I I don't that was before me and so this seemed to be a fairly simple fix, I guess. And I don't I don't know anything
more about that. Well, obviously we're willing to spend a lot of money. So, what's 4,600 more? I'll make a motion to purchase the storage container from TKI. We got a motion. We have a second.
I'll second it. Any more discussion? All in favor of the motion sign of everything. All right. I I carried that one is 4625. M. Did you get any prices on any
flooring we talked about? I don't see it on We talked about I did not yet. Um Joan was not able to get up to the courthouse yet, so we have not had that. Well, just so the board knows, then we're looking at doing some flooring in recorders and license bureau.
Recorders and potentially license bureau. I think they were looking at different desks situation in there and so that trying to coincide so that we were ready to go if they do change out desks in there, we would have flooring ready to go in that at the same time.
So, um, that was a fun piece. The one thing about the storage container, you know, you can be able to do some housekeeping in the basement of the the courthouse and a lot of that stuff could go in that that storage container, too. So, we've struggled with storage for years and it's time to, you know,
probably do a little housekeeping or something like that when you get a chance. I'm not saying right away, but and then you got some place for it, right? That's correct. Am I do the additional items now? Um, so in front of you there was an additional
item uh that came up and then I don't know what you call it cleaning things. We we looked at a uh as we talked with our Hillyard rep about the cleaning of
the floors in the courthouse and polishing and and those resurfacing those items. Um there's a lot of nooks and crannies in the courthouse, a lot of stairs. Um and I just asked what is a good, you know, what is a good way to do
those areas? Um and so he sent me this. Um I don't know, do you have the scrubber, the power scrubber? You maybe don't have it. I I have the information here. If you like look at it, I can give it to you. Basically, it's like a weed eater, but it's a floor scrubber. So it's got about
a 7in disc on it. Um, it can be used on stairs. It can be used in the bathroom stalls. It can be used on walls. It can be used in many different locations. It's a basically a cordless, you know, handheld scrubber that we would be able to use to get into some of
the areas that I would I don't want to speak out of turn, but probably haven't been addressed in in some time. And so, um, as we looked at it, a question came up. Can you rent one? Um, this one is $725. I don't know that I can get a
decent rental for, you know, for the difference of what it would be to rent one and then go buy one. I guess that that would be my application for the for the dollar amount, things like that. But this one is uh again coming right from our our rep that sells us all of
our stuff for the for the flooring and and and everything else that we get at the courthouse for toiletry paper, all that stuff. And so, um, he said it's an excellent piece that would be very useful in a lot of those areas. So, Bill did say he would come up and show you how to around. I got too. Perfect.
Even get down there. Perfect. So, then we if Bill's got knee pads, we don't need this scrubber, but otherwise, if you want to get some work done, this will be very helpful at the courthouse. I got them in the car. Knee pads are referee shirt and and pom pom.
So, Bill, are you going to scrub the floor or you going to make a motion to buy this thing? So, reason that I came up with is because Maya said because the policy states, you know, up to $5,000, but it was unbudgeted. But it was unbudgeted. That's right.
The price isn't why. It's just that it wasn't budgeted. So, we wanted to bring it. I said, "Let's just bring it to the full board um before you go ahead and purchase it." Which makes sense. It's a thing to do, right? So, is this something you can get
parts for, five, eight, 10 years from now, or is it something that's out there as a standard that's where they'll backfill service and parts? Um, I can only give you the information I have about it. I can't foresee the future. Um,
but this is their the Killiard company is who is selling this to us. They sell us our boring machine. They sell us all the attachments for that. They they do all those things. I don't believe Hillyard will, you know,
sell us some phony piece, but I, you know, I can't speak to 10 years from now. I'm guessing at $725, if it lasts 10 years, we're not going to worry about it. If it lasts five years, we again again like Tina said, it's not so
much about the the price of it. Just I want to make sure that everybody was aware and we weren't just purchasing a bunch of stuff. Um, Mr. Mr. Chair, motion to approve the floor scraper. Got a motion. Do we get a second? Second.
Any more discussion? All in favor of the motion signify by saying I. I. Opposed? Carried. Um and then just a couple items I have for you just that I believe in the past you had already approved a overhang for
um at the door of the recycling center for actually where they enter um the walk-in door the walk-in door they have an issue with snow dropping in front of the door and backing up and causing some issue there.
Um, I did get so the the original I think the dollars were $1170 for or uh it was around 1,200 bucks for materials and another $1,100 and some dollars for um labor for Prairie Builders to come in
and put that on. Um so the total is 2562 for that overhang piece. um they can't guarantee me that they'll get it done this fall, but I just wanted to make sure everybody's still on board to go forward with that little overhang piece
so that I can tell them yes if you got a day where two guys can come in and do it. Um likely I think originally they had planned for it to be down at the 8ft level right above the door much more intrusive. We're going to push it up to the continue the roof line out so that
it doesn't have to be cut in. There's not as much flashing that needs to be done. It'll still do the job that needs to be done and we just don't have to add the extra pieces to it. So, um hopefully it's a quick easy fix and and we keep that door serviceable for a lot longer button up on the bottom so you get
and then you can go underneath it with the broom and you don't have to worry about hitting it with anything. It'll be up much higher. Um, so anyway, I just wanted to make sure that you guys were still aware with that. And while I'm talking about that building, um, this is
another unbudgeted item, but we did look at fitting a door opener put in for that garage door on the backside. Um, we want to make sure that again nothing's snuck in or it's it's $1,600,
$1,660 to get a a heavyduty door opener and have the electrician come in and wire a outlet and get all the permitting and low voltage and all those things done. So, um, again, more of a I guess I want to make sure that
nobody's adamantly opposed to something like that so that we can make that a little bit more accessible. We'd make sure that the sheriff's department gets a remote so they can get into their boat and we would obviously be able to get in and out with the attachments and whatnot a little easier than what what it currently is.
Sheriff's department's on board with putting in an opener and yes, I I could tell you the answer, but I won't that he gave. But anyway, um, yes, he is not opposed to that. Apparently, he had
tried to get one years ago and it didn't go through. So, again, I don't know if there's a a version to door openers or if it was just not present. I'm just coming to ask. I'm going to ask tell you guys tell me no and then I'll ask a couple more times.
So, we we've addressed the water issues here. Make sure the door don't freeze down before you know it. A lot of times I mean there was a lot of water that used to go in there and they got blacked. We put black top and an apron in the whole yard. So I can't you know what's going to happen.
Yep. Cuz it ain't heating the building in there, you know? Right. Yep. So if somebody's going to go kick it before they hit the button or they'll rip it loose, right? And that'll be a piece we'll have to address as as we come to it. I I can't tell you if that's the case or
not. If it's not warm in there, it shouldn't melt and it shouldn't free, you know. So, I don't know how that works, but I don't know if that's been an issue in the past or not. Well, it was the water used to run right into the building there till we address the drainage. Okay. Big time.
We'll have to keep an eye on that. What do you want to do about the opener? I'll make a motion to proceed with the garage door opener for the You have the amount the 16 16. That's what I have.
I'll second it. Any more discussion? All the motion signify by saying I I carried. I know you're way past, but a quick update. We did get the final cameras
installed. They are all up and working um correctly. So, we had one up on the third floor. Um you can see the elevator and the rotunda area and also we have one now in the front window, the arched window. Um that
you can see out, you can see the front sidewalk all the way to the highway. And you can also see back across the steps and over basically um there isn't a lot of voided space anymore in the courthouse. So those last two cameras
are installed and and are up and running apparently. So they should be able to put the button up on that project. So anyway, so you guys have any more questions for me? I that's all I got.
I guess I don't. Thank you. Thank you. They all say I guess that was I didn't address that. They all they just um authorized representative. So I assume as the facilities manager I can sign those for all those contracts that we
just approved. It doesn't say they require a board signature. So as long as that's okay, I will just sign by me as that and we'll go from there. Okay. Um the temporary cannabis committee met
um with Horizon Public Health and uh started the discussion about temporary cannabis event registrations and how they'll be handled in Grant County. Um and uh it was confirmed that any
possible event cannabis event would have to come to the full board for approval. So um public health is going to work on a registration form document that would be used on our website. So if anybody is
considering coming to Grant County to hold a temporary cannabis event, they would have to fill out that form and that form would have to come to the full board to be approved or denied. So we the temporary committee felt good about that process but wanted to make sure that the full board um was made aware of
of that as as we go forward. And I think as the cannabis ordinance is new, as we go forward with the different things as the state comes out with things, it'll be periodically something that you might see on the agenda for an update because we just want to make sure that the full board is aware of the different, you
know, nuances or different pieces to having that ordinance in Grant County. Um, the other item that I have with me, it came in. So, excuse me for a second. Can I back to that or are you still on campus? Nope. I think one of the things and help
me out Dwight if I'm wrong is that the committee generally was opposed to this special event but we can't make a blanket every decision every application gets waited weighed by
the board uh but that we were generally in favor of it. Is that right? Yep. Yep. And then on each application we can make the decision. Yes or no? That's all I have.
And it all hinges on location, correct? Yep. Distances from schools and distances from churches and all that stuff. Okay. So that's still in the Yep. They have the process. Follow the ordinance. And you know this is new for everybody. So it's really hard to do a blanket type
statement. So this way um the temporary committee felt um better or confident in the fact that any of those types of registrations that paperwork would come to the full board for approval and there would be all those check boxes that you know we'd
have to say that they met all those setbacks and all the other items and then maybe the application didn't get it any further if it didn't meet those. But if it did, benefits still come to the board and the board would have the opportunity to either approve or deny. And along with that, um, every city and
every township in Grant County has delegated to Grant County. So, um, nobody has their own ordinance with their own setbacks and rules and things. Everybody is choosing to use the county. So, again, I think it that consistency
will help us too. Yeah. Um the other thing it just came in the mail um on Monday I put a MCIT brochure came there was one for each commissioner along with that um MCIT has
a voting delegate and alternate from each county and Grant County's dele voting delegate is the valley commissioner Bill Valley and alternate is commissioner Dwight Walottney and if this is not going to change for Grant
There's nothing we have to do. There's a form that we would have to fill out and the board chair would have to sign and we would send back. I don't see any reason to change. No, I think I think it's good.
Didn't the train just come through there? We're good. Okay. Whatever. Valentine. Oh, no. That was removed. They're going to come on October 21st. Um, they're
just don't want to rush it. They're still working on on the paperwork and everything. I do have committee. Well, you do your committee and report. Okay. Budget and finance committee during
bill. Well, we haven't met. So, but we, you know, late I mean for the next, you know, whatever final budget. So, I would guess probably next month. Troy, you want to meet at some point? I got a question for since I don't know the
process, but once again, we we had unbudgeted items that come forward and we had the branch tell me the $500 that we said comes out of reserve. Question is, does that become part of the budget? So if we
get extra funds that necessarily doesn't all have to does it reflect our levy at 2.9 some% max but now we're our budget actually is going to show we're overspending.
Is it going to show at the end of the year that what what we've approved? Yes or no? Well, it'll have to be recorded somewhere, right? Well, my I think it should be in the budget. I mean, because you hear people where they say, "Well,
we didn't want to raise our levy, so we're going to take it out of the reserve." We hear neighboring counties. Well, we kind of just did that. And so, what my point is is becomes a point of record. The things that I had that are unbudgeted, the half million dollars,
it's unbudgeted. It should be in the budget. So, it's a point of record financially, but I don't know the process. It's spent from something. So, and depending on when
it's spent, it would show up in that year, that year's expenses. So, I'd say some of it's this year, some of it's next year. Does that mean we're overall we're over budget? Well, no, because we talked was it last meeting or the meeting before
where we have the unspent. We, you know, we budgeted for these expenses and we didn't have them. So, will there be a department that's overbudget? Probably. Will we be overbudget overall for this year? I would suspect no.
No. Now, next year you would because you didn't have that offsetting income, but we know that we had it from the year before where we carried it over. So, I can't sit here today and tell you
where that would be where that expense will show up. I get that, but I don't know where that'll be today. Well, I guess like when I was thinking and it'd be no different than these contracts, the one that relates directly to law enforcement when it comes to the, you
know, you separated out the costs of the facilities, but that should be added. So, in the budget that seven or whatever thousand becomes part of their expense, no different than the fair. We've budgeted 50,000 or if we're to give them
25 that should half million dollars should be added to that. So, the fair's budget should say 525,000 if that's what we're going to give them. Well, and it may be that this year they're budgeted, they were budgeted 425
and let's say we spend 250 this year. Well, then it's 275,000 was what the expense was, right? Well, you only had I mean, and I'm perfectly fine with it going into that fair line, but then you had an income for this year of 25,000 and you'd
have an expense of 275. I mean, it's got to show up on that sheet somewhere. I just That's what I'm saying. It's got to It's going to show up. We spent the money. It's got to show up somewhere. It just doesn't magically not be there. It will show up somewhere. I mean, the auditor is not going to come in and say, "Oh, well, you spent money,
but you don't have a record." But that's fine. But so when we approve the final budget, these things are going to be listed. Well, they're 500,000 is not going to be listed cuz where are you going to get that? It'll come out of reserve. I mean,
it'll it'll be listed. So in in this I'll just tell you like in the school's case, similar public entity, all those things. If you allocate dollars for something, it's going to go on a line item somewhere. So, like you said, if it falls in the in the the fair fair
budget, the fair budget is going to show the 200 and whatever whatever you say spend, you're going to show that you overall deficit spent if that's what if everything else is exactly on budget and you're over by that much. You're going to show deficit spent by that many dollars, right? But it's it's still going to come out of
a certain place. And if there's money in the reserve, you're just obviously pulling it from there to go into that line item. But it's going to show up that you deficit spent by that, right? But we're not going to put in when we approve the final
budgets levy. We're not let's say we got 250,000 left to spend. We're not going to put that into the fairs line item and dr drive them up to 275 because that other 250 we can't increase our levy. So the levy
factor is just you've taken all your expenses and this is what you're short. That's what your levy is. So if you put it in there now you I mean you could but now it's going to off it's going to skew what your levy well Chad as the auditor who does the
budget. um he can explain you know if there's something that the board wants or something we can definitely ask Chad and it sounds Bill would like to have a meeting in November so we can work on those details and and bring bring that forward but obviously
we need to talk to Chad and I I'm not sure if he's still on or not um but you know there'll be a budget meeting before the final budget budget is set or two takes I'll let you people I know or figure it
out. It'll show up in the audit, but but it'll it'll be a deficit spend. It'll be a deficit spend. You'll take it out of your your go down by that much or whatever you had on there, but it'll still show up wherever it came out.
Building committee. The bio was here for quite a while. We got that covered. We covered just about everything. Yeah. personnel hasn't been a meeting lately. We got negotiation started Friday
coming. Yeah, highway committee. I think we covered with happening there. What's going on for the future a little bit? Public safety. solid ways.
We covered that. Yep. Strategic planning committee. We haven't met in months. Public health meeting on Monday. That's all I know.
Western Prairie had a meeting Friday. It's not on here, but MRC met yesterday and their priorities are the technology SSIS updates, uh, mental health services. So, that one
is keeping people who are having crisises out of jail. was the the gist of that. Keeping them where they I didn't say keeping having them going where they should. I mean, Dwight can tell us all about how jail is not for a mental health crisis.
That's where they wind up because there's nowhere else to go. That's what the public safety committee was. And then solid solid waste is the last of the three priorities. How Doug and Jerry do we yesterday? Oh,
we're being recorded. This was anyway. Um, anybody got anything else? There is a letter in front of each board member that was sent to me um by someone
with concerns about the rifle and rifle versus shotgun and hunting and grinding. So everybody got a copy of that letter and said I would pass it along just for your information. We end up on that on what?
Oh, I think uh what uh what I've seen is some counties are holding public hearings on it just to see what the input from the public is on it and then they would make a decision. But uh that that would be the only thing that we would uh that would
be our first move if if we were going to look at that. We're going to oppose the rifle. Yeah. If you wanted to keep it uh well, you'd just have a public hearing to see what people's thoughts are on rifle versus shotgun
and then go then from there the board would make a decision if they wanted to create a I suppose it's an ordinance to restricted to a slug zone. But then then we're we would be responsible for total enforcement of that. The sheriff would
any ordinance that we create we got to hear it. Yeah. Right. So, but there that wouldn't be a dumb thing to actually put on the agenda and have a hearing on it. Public hearing. Y just for feedback
if you guys want to. I mean, that's that's up to you. Or I think what you do is just let it go through and it's rifled and we just don't address it. I think that's the protocol. Yeah. If we do nothing, it will go
through. If we want to restrict it, then we got to have ordinance. And the sheriff's got to do the the enforcement of the When is the effective date of that? January 1, 2026. Yep. Yeah.
So, it doesn't pertain next fall. No. So, I would say anytime next year if we want to start working on that. Well, there may So, no, we got to if there is a desire to change it, we need to check because the DNR may
list it in their little hunting brochure regulation, at which point you may have to decide by the end of this year if you're going to make it. So, I don't I don't know that there is, but there may be Yeah, I'm not a fan of it, and I don't know if
you change part of the county, if you have to change the whole county. That's my Vegas is we've got north of the interstate is already rifle and if you had to make the whole county now I I'm just not a fan of it. I not a fan of
changing it or going to rifle. I'm not a fan of being rifle. Where I live in the river bottom is not I'm not a fan of having rifle loose and I I'd like to have it come before this board because I'm not a fan of it either. and someone gets killed because of rifle. I want to
be on that board whenever it happens. Mr. Chair, you know the sheriff's got to do the portsman. He's got to run guns. That that that is not even an issue. The point is that we've we've we all know
what a rifle can do and we all know what a slug can do. And there's a lot more people hunting with bows. Well, if you can shoot a deer at 30 yards, I think you can shoot them at 100 with a shotgun.
Well, not 250 or 300. That's just Well, then you know that's if we think we should do that, then we should have a public hearing. See what the public thinks.
I suppose I suppose we could do it without a public hearing, too. But we got a winner to decide. Right. Although we should regular super suits what Troy was saying. So I don't we should have Tina do poke around a little
bit with DNR and see if we were going to do something what we have what would the process be here or but you see what a hangup would if if you got to put the whole county back in slugs slug zone then there's going to be some kickback
where it is rifle zone up there. Yeah. Well, that would be if we could can't we just leave it the way it is? That's what I was wondering. That would be with an ordinance to bed with. But, you know, well, if we get a ch if we can
decide, why can't we decide to do that? Yeah. I I wouldn't disagree with that. That's for sure. Would you mind taking an agenda item for the next board meeting with some more information? Sure. Yeah.
Wouldn't hurt. Oh, I think I think it's good to look into it. We're going to let him use cannons, too. So, is there a size limit on cannon? Doesn't matter. Doesn't matter. Whatever. You can get enough powder for it. Yeah.
Grenades. So, so I can hunt deer in Becker County from here. I guess you can put my power. Anybody else got anything else? Got a bill delivered. Nothing productive. Great shot. Shoot
the whole meeting at 11:15.