elective legal counsel, their their selected legal counsel um on the subject of of record retention. um Grant County um as part of funding uh Western Prairie's um retention schedule
does have some archiving and we want to do a little bit of of education about that because in the past when we've talked this through and and it wasn't just Justin for instance, it was other counties that were waiting for the state to take action and and mandate a certain
retention level and and specific technologies and that has not been been forthcoming. So, it's been a little bit of the wild wild west. I think um you guys are aware as commissioners that um Grant County has also been subject to um
numerous data requests which which are are appropriate. You know, those are those are functions to where individuals um have a right to come to their government entities and and to do record requests. But um this has become uh
almost a sport throughout the state. Um some of you may have heard of, you know, when Sheriff Stannic was in place, he he adopted some very short-term retentions. We're going to only keep things 30 days and then there's nothing to discover because we
don't have it. And although that maybe checks one box, it creates a whole lot of other problems. So, um, one of the things that that comes into into play with this is is and I believe Tina and please correct me if I'm wrong, you have
shared a draft retention policy in the packet with the commissioners, correct? >> Nope, not the policy, just an outline. The outline that I shared with you. >> Okay. All right. So, just the outline. Okay. So just quickly on this in in
respect of time it it's it's it's the recommendation and and what two of the entities that are Grant County/ other county entities adopted and certainly you don't have to follow that but you know they adopted a three-year record retention um picking this this timeline
and again people can argue one way or the other but this is this is one that both um Christie um who assisted did Western Prairie and Anne Garing who who assisted um Horizon Public Health. This was kind of the sweet spot. This this
timeline has been ran past um Justin as well who who felt that it was was an okay timeline. And what would happen with the sense of record retention is we would put into place automation that would automatically purge based upon the
board's acceptance of this policy. um any email correspondence automatically that exceeded 3 years in length and um we would ensure that any and all electronic correspondence coming in out
or sideways to the county was preserved for a period of 36 months. Where the um complexity comes into play is if the only source of communication is an email. There are some
communications that by statute, by policy or by other mandates must be kept longer than 3 years. There is no mandate or law that mandates it gets kept in email. And that is where there's a discussion and we will be doing some
training um that we can do with the board do with departments as well is where is the appropriate location to store documents that have a life longer than a 36-month retention and the intention there would be to put it out
on the respective file servers. Um, one of the things that I shared and I felt it was important in the technology meeting to share with the board because again you guys provide governance, oversight and direction to those to the the entities
is not to confuse documents that need to be saved longer than 36 months with just saving everything out to the server. because if that's the case, that kind of circumvents our record retention of trying to reduce liability and exposure.
We're going to be co-hosting and sponsoring a meeting next week in in Wilmer. Right now, we're up to 94 people, including um the MCIT. He corrected the description. and he didn't want to be known as MCIT's legal counsel, but Matthew me, who many if not
all of you are familiar with, he is MCIT's cyber coach. And one of the things that he's going to speak to is really encouraging people be cognant of what type of data that you're retaining. Um, not only does it have a cost and a space
as we keep growing exponentially with the amount of information that we have, there's there's real liability with with retaining data that is subject to discovery if you're not obligated to
keep it. And he's going to speak a little bit to that and and um if Tina is able to attend, she'll hear it firsthand. If she's not, then I will bring her back uh information from that particular meeting. But the big thing is
is on on email retention is to um pick a date and it's the technology committee's recommendation um in concert with with the others 36 months. But that's up to you guys as a board what what you want to take and
just advise us. and then that we um do some education and some training as for those things that have to be secured for longer. This is going to save cost on server space. This is going to reduce I want to be careful about using the word frivolous data requests. But that is
specifically the words that were used by Sheriff Stannic at the time um just to discourage searching for information that then has to be reviewed, redacted and and um and disclosed in one format or another. Um any questions on on email
retention? >> I think some of the main takeaways is, you know, this isn't going to be something that's rolled out tomorrow. We want to work together with our department heads and our staff to make sure that everybody understands and um the first step is to bring it to the
board and talk about it today and then we'll bring it back to the department head meeting and talk about it um share draft policy with everyone and when we get to a good spot where we feel like everyone's comfortable then we'll talk about the training and and you know the timeline and rolling it out. So it's not
like we're going to just flip the switch and all of a sudden we're going to have this policy. We really want to have the collaboration um with all the department heads to make sure everybody understands how how it's going to, you know, work. >> Can I say make a recommendation that we
do the training as soon as possible, we find out an estimate of time for everyone to get the data they need to keep off of the email server and then we set a date based on that. We're six months away from being three
years out from our cyber event. We paid for this archiver quite a while ago. We need to >> Well, one one note on the archiver that you that you paid for um and and and you make a good point is your archiver is in place. It's it's not that it's not
performing that function. it is performing that function right now commissioner without any um purging other than in the agencies that have adopted those policies. So that's where this discussion is coming in and and and
you're spot on. You know, you're coming up on a a three-year anniversary of that. We have seen a decline in the data requests at at Grant County, but there's nothing to say that those data requests couldn't spark up for any particular
reason. Um because they they were not associated with the cyber event as you know. So Sean, if I save email attachments or whatever to
file folders in my desktop, is that different than in the three-year concept or does the desktop become accessible on a data request on the computer? >> That that's that's a very good question,
Commissioner. And and if your process is to save everything, not simply those documents that have a longer retention than what you adopt a policy. And and it is noteworthy to mention
um that some counties believe that all electronic communications and all work product by governmental entities have to be retained into perpetuity. and as such don't purge anything. Um you
would want to be careful and this is something where as a technology person not a a legal counsel um we would not want to and we would not want to educate people about just simply saving them out on their desktop or saving them out on
the server to effectively retain everything into perpetuity. But yet when a discovery cam comes in, John Q public, I want all correspondence between commissioners and the public about subject A. Um, and we go to the archiver
and we produce a list of data, even though we know that in in your case, Commissioner, if if you were saving everything out to folders on your desktop, um, that other data existed. In fact, if we knew that and we adopted that as a standard practice, that would
significantly increase the cost of a data discovery because we would have to search every single device in the event that people were doing that. The exclusion for that is is for those documents which are not common practice
that have to be retained contracts different types of interactions uh you know on a on a much smaller basis than all of your email. The other comment that I would make about saving things to your desktop as opposed to saving things to the server, and this is where there
needs to be some some education and training, is if you save it to your desktop and your desktop were to have a failure, um that data on your tablet, on your laptop, um is not backed up. Um the
servers are backed up multiple times every single day and preserved. um and in replicated, backed up and and and so on. So that data is is secured. Um we are not going to be um encouraging
people to save to their desktops because then we have to address how that day is going to get backed up. Now, Matthew Me will talk about one example where a recorder's office, and I'm not picking on recorder's office, and this was not in the state of Minnesota, it was in the
state of Pennsylvania, his own state, that had a simple Excel spreadsheet. And in this Excel spreadsheet, she had names, addresses, social security numbers, date of births, and in particular, their marriage dates. And they had these all the way back to when
that county had started um retaining information. this was not in their email, but this was stored on their um system. And unfortunately, in a cyber event, um the threat actors were able to find that data and it was just a a honeypot
of very sensitive information that translated into significant liability to the county. Um in that case, his suggestion was that probably shouldn't have been stored on the server. that could have been stored on a desktop or on a thumb drive or something in that
means. Um there may be correspondence of such sensitive nature that we have to educate about how you're going to store in a fashion to where it is not searchable accessible. But then we also have to educate about how you're going to back it up. You know what what are we going to do? Are you going to have two
thumb drives? So when when something other than a cyber event occurs um you want to preserve that data. So these are some of the reasons why Tina voiced that you know this is a work session to just kind of bring this topic forward. Um we
can we don't have to reinvent the wheel. I think we can we can use some of the expertise that was gleaned from those two separate individual legal councils to provide guidance and then ultimately as a board we're looking for direction
from you guys to come back downstream and then we put into place practices and memorialize that with standard operating procedures and policies. um to Troy's suggestion um about education and and figuring out what this
is going to be. I think that's a great a great um point. We can we can start that without delay to talk to people about how they might store their data outside of it. And just as a followup, it sounds like maybe you are taking documents,
attachments, and so on and already doing something similar to that. Is that correct, Ken? Well, and I don't ever since I suppose for five years, I've got all these different every department. I got every minute, every
thing almost everything that's ever taken place since I've been a commissioner is on different file folders on my desktop. So, if I want to refer to minutes from back four years ago, I would be able to find it. It sounds like that's not a good
program, dude. They're all on the website. Yes, but they're also on my desktop. And I'm not saying that's correct. I need to make sure that as we move forward that it gets fixed because I don't know anything different right now.
>> So email and then delete the email. >> Excuse me. >> It was my way of saving something and getting and then deleting the email. >> Okay. Okay. Well, one one one note about the deleting the email and this is where
an archiver comes into play is that in the event of a you can delete the email. It doesn't mean it's deleted from the from the archiver, right? That's the discussion that we're we're after. That's also the point of preservation. We can't say that our records retention
is based upon um nobody deletes your email. That's the purpose of an archiver is that an archiver ensures for a period of time as set by the governing body that records are retained for a you know a minimum of that and again that just
the caveat is that there are some documents that have to be retained longer. Remember, email is just the lowhanging fruit that all data discoveries seem to to circulate around, right? And and maybe the the community is going to change and say go out and
search every server, look for any type of file or things like that. This is again a work session. We're just sharing information that we've come in contact with and that's been shared with us from other professionals in this case legal professionals to share back with you
guys so you can make an informed decision. >> And I think I think with that but you know it's hard not to get into the weeds when we talk about technology and due to the 30 minute um time slot here there's going to be lots more to come on this. This is kind of an introductory. Um, I
think it'd be good for us to spend a little time to talk about AI as well. >> Before we go, can we make sure we get get training scheduled for us on what we need to keep and then have the department head group come back with
>> timelines? We can definitely work on that. A training specific um for commissioners. >> Well, it be the same training given to everybody else. It's just so I got a question. So, can um do you when you're on your desktop, do you transfer stuff
onto this computer or is it just go back to one the one way? >> Say that again. >> Well, when you're on your desktop, >> do you email? >> It's like a desktop there. >> Oh, is Oh, you you keep it all on that. You don't you don't have a desktop at
home, right? That's your own private referred to that desktop on the in the computer. >> Okay. >> No, there's not another computer. Okay. No, >> I think I think well before we get any further into the weeds on this because we could it it it can go a lot of different directions. I think like I
said today is a really good introductory that we're going to be working on this and I heard loud and clear that it is going to be very important. Um and I'll work with uh Sean to get some really good training um as a first step um in looking at developing a policy for email
retention. So Sean, maybe we want to transition to AI. >> Let's let's let's pivot to AI for a second. Um you you can't uh watch any news, hear any any discussion about anything without the topic of AI and how
it's going to transform our world. Um it's already happening. You're certainly as as individuals who who embrace technology as the board, you're you're coming in contact with this. Whether it's something as simple as your your G Google search about a specific topic or
you know if your your my chart with with uh healthcare providers etc etc um AI is here and AI is is already one of the discussions that we had at the tech committee um was that we've already got
some departments utilizing um AI and it it um struck me as as a little bit of a surprise, but it shouldn't surprise me given the 30 plus counties we're engaged in because um they're out in
circulation. They're talking to their peers and and a lot of entities are embracing AI as fast as it can become available. One of the things that I recommend that the board consider and for a work session is first of all, everyone here's familiar with the topic
of AI, right? I mean, we don't need to get into a definition of of AI and what that means because that could be a three-day seminar, but um AI is is is getting embedded in almost every application that we touch and my
recommendation and many like me are are encouraging folks to just move slowly. And you'll hear terms such as, well, we just don't put any sensitive data in there. And that sounds great if your policy is, hey, you can go forth and use AI all you want, just don't put any
sensitive data in there. But what I would challenge you guys as a question is is do you believe everybody within the county views sensitive data in the same context and in the same scope? And the answer is no, they don't. And I
think it becomes very dangerous if we don't have an AI policy that at least takes the first shot across the bow to try to limit exposure of a potential release of sensitive information. Um AI is based upon what's called the large
data set or the learning model. And once data goes in, it's very difficult to get it out regardless of what anybody tells you. um once data has been consumed and ingested is the technical term into a a learning model, it's there and it's there virtually forever that it learns
on that it acts on. Um one of the things in our tech committee that that came up and and kind of led to this this work session was um do we know as Grant County every place this is is being used? Um, I can tell you of some places
it's being used at right now. And I'm not suggesting that it's being used inappropriately, but um, I gave an example of a county where we had a similar discussion and the county adopted a policy that said,
"We're going to wait and see on AI. We're going to move slow. Please do not use this for county functions." only to find out three to four months later that departments had went out and bought chat GPT or were using Microsoft Copilot
which is embedded in the system and um using it to analyze email using it to analyze spreadsheets and although these are appropriate uses again I'm going to bring you back to the previous discussion of once it's ingested it's in
there and I've yet to see anybody body's email that doesn't have sensitive data in it. So, those are one of the areas where we say be very careful. It's different than going out to chat GPT and using that to help you write a more
literate response to something to address a specific approach versus having it ingest your email and give you a summation of everything. And I don't know how many of you have Apple phones versus Android phones. I mean, this is so widespread. I mean, Apple's
introduced it in all their latest iOS releases. Android's putting it out with their Gemini that helps you summarize your correspondence. Well, folks, if you're letting that ingest all your emails and you're getting personnel emails, you're getting disciplinary
emails, you're getting things about investigations, well then that data is already in the wild. Um, so the recommendation and things to talk to you guys is is go slow. I felt it might be helpful and and probably I I had to wind
back my discussion in the IT meeting a little bit whenever I had some surprise and Dwight, you were present as we were talking some of that through. It was a little eye openening to me some of the areas where people were using it and and and it's not that they're in trouble and
that's what I said. It's not bad. It's just um it it you maybe got the cart before the horse from the standpoint of normally we get guidance from the board as far as before we start utilizing technology. So um my two cents on that
is it's it's coming. It is going to transform the world. We just have to do it at the point that it does not create more problems than what it solves. um that education that we talked about with even just email retention and so
on. Um the sensitive sensitivity, what is sensitive data? What is data that can be shared? Um and this isn't disrespectful to any of the Grant County staff or any other county I work with. But if we took 10 people from 10 different departments and gave them a
quiz on is this sensitive or not, we would get different responses. So there's going to be a lot of education before we start consuming consuming data. Now, if you're just using raw figures and using what's commonly
referred to as anonymized data, oh, we're not putting any specific data into there. We're using anonymized data. Well, that sounds great, but what do you consider to be an anonymized data? If you're taking sales ratio sheets that
may have parcels on it, those are specific. That's not anonymized. It may just mean somebody doesn't know the key. So, those are those are some things that we felt it was important to bring before the board. And hopefully um you know
that that that take it slow. You know, you can always put your foot on the accelerator and speed things up when value becomes apparent and common. Um, but you can't control what you don't know is being used. And that would be my
last appeal is I I think um I think it would be helpful if the board instructed um your coordinator to maybe poll every department and just say are you presently using and if so please define
how and what steps you're doing to ensure no sensitive data is put into place. Now, that's a suggestion. You guys make the decisions. But I think if that were to go out and we were to get those responses back, that might put you in an informed position as far as how
quickly you need to adopt an AI policy or if you just need to uh tap the brakes questions. So my thought on it would be that you're right, the board hasn't given any denial of use, but we also haven't granted any
permission. I my thought is that the IT committee should come back with a policy of where we're at with the full understanding that this is going to change. We're not going to change as fast as AI changes, but I mean the policy is going
to have to continually be updated because it changes what it can do. >> Correct. Well, and to that degree, um, the technology committee, um, well, unless we've been anointed with with powers, is
that we are intended to try to shape and drive the direction of technology with interaction and communication with with the board. Now certainly we can take a a directive from this group to go back and and pull not from the standpoint of
again like you said granting or or denying the tech technology committee um and and the recommendation and and I think that this would be held by by the m majority of of the people who participate and Tina you can chime in to this degree I think would be
understanding of a go slow approach. Having said that, there are some people who feel they're getting direct benefit and value and they need to be aware of what's happening. And I think that's also true. Um, I didn't want to take that away from anybody. It's just that
we can't even provide guidance and direction on something that we don't know that if somebody's even doing it. Um I I think Tina and this is I'm I'm kind of using you as well either I'm your wingman or you're my wingman in
trying to get some um direction. I don't know that we I don't I don't think anyone would refuse to answer us those questions if we posed them. But I think it would would come with more value if the board has instructed us to to pull
you. Do you agree or disagree? No, I think um how it's been used in the past, I think the board is aware of it. Those department heads have talked to board members about it. I think again this is a very good introductory um conversation on how the board wants to to move
forward. And I think collecting data and continuing to talk about it as a committee and um as the tech committee meets and talks about it, then bring those recommendations uh back to the board for the board to make decisions. But I think you know I thought our last department head meeting was a good
meeting just to again start the process um and work work on a document that you know all the departments feel good about and then you know share that with the board and then look for direction from the board on the policy and then the training piece going through that I
think I feel like all department heads are very open to to working together to train to best understand how it's being used and the best ways to protect ourselves. And Mr. Chair, if I can say something, you know, and echo what Troy Johnson was
saying here. It, you know, that needs to be a living document because it needs to be changing and, you know, morphing into what what the needs are long term. >> Yeah. >> Am I correct on that or not? >> Oh, you're spot on. You're spot on in that this is going to be very fluid. We
used to um commissioner, it's a silly term, but we used to talk about don't cast it in stone, cast it in jello. It's almost uh something to where it by the time you put it on print, it's it's it's changed, right? It is a living breathing
document. But one thing that I would be so bold as to encourage you and this is a message that I give to to organizations that that doesn't limit their ability to accelerate as quickly as they want. But it's also a a very direct statement. Please do not
introduce technology into the county's network that well in this case that the board and the technology committee are not aware of. And I'm aware of what Tina said that the departments did have discussions, did explain, hey, we're utilizing this and some of it's baked
in. You know, what do you do when when they turn on AI with inside a software product that you use, right? It's it's there. Um, so it's kind of getting consumed, but um, you still need to be cognizant of the fact that what's out
there and what it can potentially mean. And we're going to see that with a lot of financial applications coming down the pipe, especially in lie of the state's funding issues. The um, stuff I'm seeing in the pipeline is that they're going to be utilizing a lot of AI to try to root out fraud, identify
patterns, and so on. And that's probably a very appropriate use that I think everybody could rally behind. The question is is that in that process of doing that, how much other data might potentially be captured and gleaned about payments, about receipts and so
on. So again, it's living breathing. It's not a simple thumbs up or thumbs down discussion. It's just something that we wanted the board to be aware of. >> All right. Thank you, Sean. I think we're our work session is done. We're already three minutes behind for a 9:00
board meeting start. So, thank you so much for joining us this morning. I think the big big takeaway is more to come. >> You guys very much have a great rest of your day. >> Thanks, John. to the flag. I pledge allegiance to the
flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> So, do we have any additions to the agenda
hearing? None. Do we have a motion to approve the agenda? We have a second. >> Second. >> We have a motion and a second. Any further discussion? Hearing none. All in favor? >> I motion carries. Approval of meeting
minutes. >> I will make that motion. Mr. Chair. Okay. We have a motion to approve the meeting minutes. We have a second. Second. We have a motion and a second to approve the meeting minutes. Uh any
further discussion hearing? None. All in favor? >> I opposed. Motion carried. Approval of the warrants. questions electronics at 8037
of miscellaneous expense. Is that a normal monthly something that's categorized miscellaneous for that? Dad, are you on this morning? What looks to be a highway expense?
What was it for? What does it say? >> It says it's for $8,137. It says miscellaneous expense. That's our all our online shops got computers. But here's the new computers for the shops
as a wall needed to be updated. So, >> perfect. Thank you. Mr. Chair, if you're looking for a motion to pay the bills, I will make that motion. Okay. Do we have a second? >> Second. Okay, >> we have a motion and a second to pay the
bill. Any further discussion? Hearing none. All in favor? I opposed. Motion carried. All right. So, uh, next item is the rifle hunting legislation.
So, we had our meeting last night in Barrett. We had how many people there, Tina? >> 86. >> Okay. And you got you got any information that you were documenting there? Um, so 86 people attended. It lasted roughly about an hour and a half,
almost two, but thank you to Sheriff Combmes. He helped kick everybody out of the school that were standing around and visiting or we still might be there. Um, 29 people spoke or shared their opinion. Of the 29 that spoke, uh, 20 were for
rifle, eight were for shotgun, and there was one undecided. Um, some of the questions that the public had were around enforcement, around training, um, and if there was a way to work with
surrounding counties to help bring some consistency. Those were kind of the categories of of the questions that came to the board. But I thought the logistics of it went really well for that many people. um having people come forward, use a
microphone, state their name, where they're from, what their opinion was, and um allowing them to it seemed to to work well. >> Yeah, I thought I thought it went well. People were were all well intended. It
was a good good meeting. So, is there any other discussion on that want to say about Okay. So the way I see it then is uh
you know how that's written that law is that uh if the board do does nothing no motion nothing then that law will go into effect for the next uh hunting season. But the state has to know it by
and the DNR I think has to know it by May. So May >> Yeah. so they can put it in their booklet. So if uh if the way I see it, if if Gran County, you know, wants to go with slug, somebody has to make a motion to that
effect. And if that does not happen, then nothing else has to be done because we took no action. So I guess that's how well say this is got to go. So, does
anybody want to make a motion to put us in the slug zone only? >> Mr. Chair, I got a I got a question and if you know, possibly make a motion on this to to table it and just see what these other neighboring counties are
doing before we really decide. So, I will make that motion to table till the next meeting. Okay, we have a motion to table this until the next meeting which would be the first Tuesday in March. Do we have a
second to that motion? I got to call that three times now. Do we have a second to that motion or do we have a second of that motion? Okay. Motion would fail then because of not a second motion or a second to the motion.
We don't need one, but I want to make a motion that we take no action on this. Okay. As in we're not going to come back a month from now and bring it back up. Okay. We have a motion for new action.
Do we have a second to that? >> I'll second it. >> Okay. We have a motion and a second. uh over uh for no action. Do we have any further discussion? >> So I got a question, Mr. Chair. So
if like you say we don't need to. Do we need to? >> Well, I don't I don't think we need to, but I understand too what Troy's saying a little bit there. I understand
>> we can give everybody an answer because I mean that was a question last night of when is the board going to decide you know and my statement now is we're going to decide today any further discussion okay hearing none now we'll we'll take a
roll call vote on this so go ahead >> and Johnson Yes, >> Troy Johnson. >> Yes, >> Spirit.
>> Yes, >> Bill Valley. >> Yes. >> Dwight Bald. >> Yes. >> Okay. So, the motion for uh no action passes. So now we can go to the you know the
individuals can go tomorrow to the next one and say well we know where people now know where we are rather than back and forth and here and there and the next thing you know it's the end of April and nobody's made a decision and we've now put down here's where we are.
Okay. So moving on County Highway Department You have one of these? >> I think so. Sure. But you can share with me when you're done. >> Okay. >> Morning, guys. >> Mine's easy.
>> So, I finally got all the numbers worked out with Central and this cover road 82 final. So, I'm just looking for approval to pay this final. The amount in this request is $21,336.39.
>> That's we have to do the certificate. >> We have a motion to pay that. So, and that's >> Mr. Chair, I got a question on that and everything on the punch list is done >> and then Yeah. Yeah. So then we'll have
to do the certificate of final acceptance board acknowledgement. I have that sheet >> and then again the punch list is complete. >> Yeah, it's been completed for two years or year and a half. It's just
been a lot of disputes. So >> Erin, can you repeat the number again? 29 >> 21,336 and.39. >> Thank you. >> So, what do you want a motion on first? The acceptance of it being done or the
amount or can we do them both at the same time? >> Both at the same time. >> I'll make that motion. >> Second. >> Do we have a motion? Second. Any further discussion? >> Question. Would you say that
this is to our satisfaction or theirs? >> Um, right in the middle. But that right in the middle, those moves moves. It's missing. >> Yeah, they worked with they worked with us. So, okay. Thank you.
Only big biggest issue was that just a little bit of soil correction really it was a ton bridge that okay further discussion hearing none we have a motion and second
for final payment on county road 82 all in favor motion carries lake township bridge replacement Yep. Uh we received the contracts back from Bill O'Reilly Construction. This
contract was for $82,797. Uh they did submit their performance and payment bonds and uh their certificate of insurance is in place. So now we're just looking for approval of a contract. Okay, we have a motion for approval of
that contract. I'll make that motion, Mr. Sure. We have a motion. We have a second. >> Okay. >> Second. >> I have a question, Mr. Chair. Okay. I'm assuming Justin has been through been through Justin. >> He has signed off on it.
>> Okay. Any further discussion? Okay. Uh with that then we'll call for the question. All in favor? >> Opposed? Motion carried. >> Second item I have is for the Cassant project. If you recall, there was that
memorandum of agreement for the cultural mitigation efforts. The last thing we have to do now that we got the cultural kiosk design is actually purchase the kiosk with signs in it. I got about three different quotes. Uh the one in front of you is
the lowest one I got for $8,34. Uh we purchase this. I would anticipate that we're county staff going to put in the concrete pad next to the bike path. Then we'll have this installed there as well. I think we're all supposed to be done according to the agreement by
midmay with all this. So we're on target to be complete with everything on this project. Get this purchase on the way. Okay, we have a motion to approve that.
So, we have a second. >> Second. Motion a second. Uh, any further discussion? >> We're obligated to. So, >> okay. Well, with that being said, I'll
close the question. All in favor? I motion carried all you later today with you. Sure. Good job. So, okay. >> We got two minutes.
That's what I'd like to see. Good to see you. Good to see you guys. Okay, Sheriff, if you're ready for and we do have one minute. How you doing? >> Good. How are you? Good. >> We answered that. Yeah, that way.
>> Okay, it's 9:20, please. >> Oh, yeah, John. All right. Thank you. So, um, thank you for friends and family, uh, everybody coming in, too, to to be with those that have been recognized this morning. So, I'd like to say this that uh we're going to
recognize uh three of our officers here, Deputy Rustin, Deputy Nelson, and Investigator Johnson. Uh whose quick thinking and decis action made a different uh made a difference between life and death. Uh, Deputy Logan Nelson
and Deputy Nolan Mustan were confronted with a medical emergency in the summer of 25 when they were called to a home of a male who was not breathing, was cold, clammy, and fingers were turning blue. Deputy Nelson and Deputy Rustan arrived minutes later and began life-saving
measures until EMS arrived and were able to revive the individual back to life. Because of their calm demeanor, courage, and willingness to act under pressure, a life was saved. Their actions reflect the highest standards of service, compassion, and selflessness.
It is my honor to recognize Deputy Bully Nelson and Deputy uh Nolan Rustin for initiating CPR and playing a critical role in saving life. Let's all please uh give a round of applause congratulating them for their extraordinary action.
certificates for each. And we also have life saving pins that they can probably wear on their uniforms. >> Yeah. No problem. Now again, we would like to recognize Deputy Logan
Nelson, investigator Elliot Johnson, whose vigilance, teamwork, and determination saved a life under extremely dangerous conditions. In December of 25, uh, Deputy Nelson investigator Johnson assisted nearby agency who reported a missing person and
vulner vulnerable Elder Elbert. Elderly individual who was thought to be within the boundaries of Grant County. With temperatures dangerously low and conditions unforgiving, it was crucial this person be located. The risk of exposure and hypotheria was immediate
and life-threatening. Understanding the urgency, Deputy Logan Alson, investigator LA Johnson coordinated his search without uh hesitation. Uh despite the severe cold and challenging terrain, they searched a given area uh refusing to give up. Their
persistence led them to locating the individual trapped in a vehicle which was not running and stuck in a snow uh bank in the ditch. And this person was unable to free themselves and suffered from the effects of extreme weather. Recognizing the seriousness of the
situation, the deputies acted swiftly, rendering aid, providing protection from the elements, and ensuring rapid transport uh for medical care. Their commitment to duty, compassion for the vulnerable, and refusal to uh quit
exemplify the very best of law enforcement services. Because of their dedication, the family still has her loved one today. It was with great respect and gratitude again that we recognized deputy Nelson and investigator Elliot Johnson for their life-saving actions and unwavering
service to our community. Again, please uh join us all in congratulating them. support this he I'd like to just say a few things from the board. Um, you know, for the law
enforcement personnel dispatchers, it's a long journey. Some of you are just starting that journey, but these events that you're involved with will stay here for the rest of your life. And they're this this was a good event. You guys did
a great job. So proud of you. And we're proud of the family, too, that you guys are their support. >> Good seeing you again, Jeff. See you guys. Take care. >> I'm okay. How are you? Amen.
Thank you. You ever saved my life? >> My sister you kind of doing later. >> That's right. Start. No, I've never been involved in
see I can see that. Oh yeah, he lived in Dad. back when I was high school. You went to high school. They're gonna find out they let you down because you graduated soldier.
That was the shortest thing at the time. >> It was a whole different way >> like our our principal >> guy and they had a furnace room the teacher in the wood just stinky. So we had the principal. So we must have run out of
smoke. >> We all went home for lunch. >> Yeah. But principal walked out of the front of the big >> down steps out front of smoke. One of
the kids that smoking across and walked back and smoked on the school grounds walked in. Otherwise, except >> remember old Carl Larson, >> the next guy in LA was another one of those guys. Yes. The circle was unburn
actually was in the lower level threetory building that was in the one that I like building. contract. Nice. Okay, Ashley, are you ready to go? >> Good morning.
>> Good morning. >> All right, so I have three things today. Um, what does it say? First, >> both separation health insurance. Okay. >> So, um for elected officials, we typically bring a um post separation
health insurance confirmation agreement to the board if uh the employee takes health insurance. So, with Sheriff Colmes retiring at the end of the month, um you will enter into the postsepparation health insurance contribution. Um we allow anybody that's been here more than 12 years until age
uh 55. Um the county will contribute $347.25 25 cents a month towards the health insurance premises. So, this is just an agreement allowing him to do as a marketed official. Um, Justin has reviewed it and it's just a um an
agreement that is signed by uh the board chair and Combmes and the allowing this agreement. >> And actually, this this is kind of what I did, I think. But yes, >> what he turns 65 on, he has to go on Medicare then that will go away.
>> Yeah. Yes. >> And they have to be on the county plan. >> Yes. >> Yeah. >> Yeah. >> Yep. To receive it. >> And and like that plan now, if he's on that family plan, that that's for the family, too. He has to pay the difference. >> Yes. He pays the difference.
>> Yep. And it's till um he comes becomes Medicare eligible, >> right? So this is just individual. This number is 347. It's just for him. Period. >> Just for him. It's the amount that we offer anybody even that if you're in the union, if you're a department head and
then we bring this agreement to the board as an elected official because they don't follow policy or the or or in the so like in this case his or a they had a spouse that wasn't Medicare eligible
when it end when the departing employee becomes eligible. >> Not necessarily. It's a case by case basis depending on and I work with the insurance company on that. We've had a situation where one was Medicare eligible but the spouse was not and they were able to but depends on years of
service and things like that. >> Sure. >> But but the the the the three >> only for the employee. >> If the false were paid on they would not eligible for this is only for the employee. >> That's what I would do. >> Sorry. Yes. Only for the employee. And
there was a like for my wife, she was cold blood for three years of that deal. So even though she she was 10 years younger than me. So at like 50 what 58
or 59 she was off of that plan I can get her some different stuff. But yeah it was it was helpful. I think it's it's well deserved. You know, we worked here over 30 years, so for a long time. So, Mr. Chair, you're looking for a motion?
>> Yeah. >> Motion to approve. Okay, we have a motion to approve. Uh, do we have a second? >> Second. >> Do we have a motion on a second? Any further discussion? Hearing none, I'll call the question. All in favor?
>> I opposed. >> Motion carried. >> Okay. So the next is um for interim sheriff getting the wage set and then the uh leave of absence with a new position. So how we typically do um
promotion is a three and a half% on their current wage placing them on the scale without a decrease. So in this instance um the interim sheriff would be at a grade 34 step three at 52.91 an hour. That's what the three and a half%
underch. We have a motion. Do we have a second? >> A motion to second. Any further discussion? >> Hearing none. I'll call the question. All in favor? >> I opposed. Motion carries. >> Uh the next is just a leave of absence. So she currently has a leave of absence
from which she'll from deputy sheriff to chief deputy. So this is just identifying that she's now going to sheriff and it's still open of absence. >> So second we have a motion to second. Any further discussion? >> Hearing none. All in favor? I
>> I opposed. Motion carried. >> The next thing I um along with this that I have a more of a question and some guidance is um a payout. So, she is an interim sheriff. She is not technically elected. And so, Chad and I had a conversation about this and I thought
I'd bring it to the board for discussion. And so, she's not technically elected. And so, what we do when someone goes to an elected position is they're not eligible for vacation or sick. And so, that is paid out. And then they're eligible for the parody plan, which is only for elected officials. So,
my question, I guess, historically what we've done is we have paid out. Um I went to the board I believe the last one was last um interim share um and it was decided to do that. So I'm just bringing it to the board to find out what we want to do this time if we want if it we want
to um pay out her vacation um and treat her as an elected official and then she'd be eligible for the parody plan. or if she is still an appointed position, it still will acrewue vacation sick until
um you know the next year in the event that she is elected to be the elected official. >> Just looking for some guidance. >> Has she given her input on that? >> Um we've talked about it, but it hasn't
been a lot of input. So this like now her sick time now she does she have enough years for that it's like 10 years is >> okay this justification okay
well my thought not looking back looking forward to me the determination as it relates to the whether policy or practice would whether a person is elected or reelected.
And so I think it should say if she is as an appointed and at the point of the election then they will enter that program. Otherwise you could be kind of going back and forth and I
just don't this seems it should be coincided with the election. >> My thought Mr. chair is how does the state do it? So, we had a treasurer that moved out of the county. So, they went from being elected to appointed,
right? So, that mean that was by definition they were now appointed. They were no longer elected, which when you're appointed, you have different you're following different rules, right? You have to use vacation. You know, you're not you know what it means to be
elected rather than appointed, >> right? So, when we appoint a sheriff, are they following under by state law, are they following under appointed rules or elected? I think it's elected. I don't know, but I think maybe we should find that out before we make a decision
on because if it's if they're going to be classified as the elected and operate under those procedures, then let's go with the elected. If they're appointed, we'll go with we don't have to make that decision. It's
in state law. We just need to know what that is. >> I I don't know what that and I >> would the consensus be that then if it is under they follow all rules and regulations as an elected
>> I think you have to >> then will you follow the procedure that way with their sification? >> I guess the only thing you're saying that is if it's not specific I agree with Troy. If it's not specific, I think the decision should be in the
narrative, appointed, elected. If it says elected, then it should be at election. But if it's specific, then we follow the specifics. Does that make sense what I'm saying? I I think we're just and I'll make a motion to
table this until our next meeting and let's find out >> what how are they operating? I mean that's >> have the county attorney here too as well. >> So there really wasn't a motion. She was just looking for >> I motion made a motion to table this
until next meeting so we can get the information. Okay. Do we have a second on that motion? Um the last motion that was made was to approve the leave of absence. Okay. So there hasn't been a motion on that. >> Yep. And so it was my understanding that you were looking for guidance or
consensus. >> No, >> this is for pay now. >> Yep. So there is a new motion then to table to motion to table. >> Okay. Do >> we have a second on the motion to table? Second. We have a motion on a second to
table. Any further discussion? I guess I can stop one deal there. When when the previous sheriff was appointed to fill my deal, that was a that was two years. That's a long time. >> So, I think some of the questions you're going to have is, you know, with this is
what about her sick time? What about her vacation time? Because actual sheriff doesn't get sick or vacation time. So those are gonna those are some questions that the state probably can help because there is a lot that there's been a lot of appointed sheriffs
this year that retired. So there's got to be some we don't want anybody to lose out on anything either. So, okay. Any second? >> I know Troy made the motion who seconded it. >> I did.
>> Just to make sure I understand even Wade, they wouldn't be losing anything, right? >> Well, probably not. I see what you're saying. Yeah. I mean, if it's a month from now, it's determined that that it is. That way, she would get her one day
vacation or whatever it is. >> And then she'd operate and she'd have her at the point she'd get paid out whatever was due on January 1st if she's reelected elected. >> Yeah, that's right. So, it's just a matter of whether now when. So,
>> okay. >> Giving ourselves time so we don't make the wrong decision. >> Yeah. But my point is is that just to clarify that she wouldn't be losing anything on our decision, >> right? >> Okay. >> It would go retroact. >> So I understand. Yeah.
>> Okay. >> All right. Any further discussion? Hearing none, I'll call the question. All in favor say I. >> I. >> Motion carries. >> All right. The last thing I have is uh our pair discussion. So on December 2nd,
I brought to the board um the option of uh employees to use their player contribution to be parent eligible and to be um part of their earnings. And so after that motion um and that discussion was had, it was sent out to employees to
request or um enroll in that. We had a couple that were interested. We did have a union. the union came to us with um concerns about the situation and thought that it was violating parah um guidelines and state statute. So the
personnel committee discussed it a little further and we did find some documentation. I believe that's in your packet from state statute and parah um employer manual and it does state that any employer paid amounts um towards health insurance cannot be
part of their salary. And so in the discussion that we have with personal food who with the information provided it does not appear that we can offer the cafeteria plan um to be salary prepared. So just looking to guess eliminate the
option. >> I will make that motion to eliminate that option of cafeteria par. Okay. Do we have a second? >> I'll second it. We have a motion and a second. Uh any further discussion?
Yes, it is what it is. I mean, we all read the what says there. So, okay. Hearing hearing uh none. I'll call the question. All in favor say I. I. Opposed. Motion carried.
That's all I have. Thank you. >> Thank you. Okay. >> All right. Um, the first item I have is uh in your packet was the application for the third opening seat on the
strategic planning committee for a member of the public. So, I'm looking for a motion to um either accept or deny the application. >> We have a motion to accept. That was Eric Craig. >> Eric has a third member of the
commission. >> I'll make that motion, Mr. Chair. >> Okay, we have a motion. Do we have a second? >> Second. >> We have a motion to second. Any further discussion? Hearing none. I'll call the question. All in favor say I.
>> I. I. Oppos. >> Motion carried. Okay, next item is uh looking ahead on the calendar, November 3rd is a regular board meeting date. It's also election day. Um and I know in the past um that
board meeting has been rescheduled and I know sometime you know that was due to the fact that when Chad clerk we also had to do elections that day. I'm not sure if it happened when Carl was in this position and I just wanted to bring it forward and um look for a reschedule
date if we need to reschedu it. Um it would be a board's decision. >> Well, I I think we should reschedu that. We usually do. >> Well, we've already done it because the >> It's state law. You can't have a meeting on that day.
>> Well, then that solves that. >> Yeah, that solves that. Okay. Okay. So, we're looking Thank you, Chad. Um, we're looking then for when the board would like to meet or reschedu that that meeting day. And I don't know if there's a past
practice. I believe past practice was the the Wednesday or Thursday after my memory is failing me right now. >> Wednesday the 4th o'clock. I would ask do we do it the but >> luckily I'm not sitting in the chair
spot so I don't have to make that decision. I would ask for any preference. >> Well, we just skip the one meeting. You got any problems with the
>> I got you West meeting, but we'll be done with that. So, I can time. So, no, I don't have a >> bill. >> I'm open. >> Okay. Well, then we'll uh I can consent that right without a motion. Yeah.
>> Okay. We'll just set Thursday, November the 5th at 9:00 for >> I'm sure we'll get notified. >> We're going to have a word session at 8:30. >> Yeah. >> Check the minutes. >> Okay. So, you got that
>> November 5th. >> Yeah. >> Right. Um, next item. Grant County annual township meeting is uh scheduled uh for March 3 at 1:00 in the community building um
here in town in the meeting room and below the library Sanford room I believe it's called um the letter that came from the association requested that commissioners attend the coordinator sheriff auditor assessor highway engineer emergency manager and
environmental services I'd like to really have a good showing I guess of um county departments to give to give updates of the association. So I just wanted to bring that forward make sure that everybody was aware that that they requested that I
go ahead >> I have to be in St. Paul for MRC at 5:00 p.m. So I'm not going to make it >> the next item on you got something there. So, you know, I've been to lots and lots of those
meetings and they're very good and and I do understand why the town board want to see their elected officials or appointed counting people there. So, I think I think it's going to, you know, be important that they they commonly can. So, and I think most of the time they do
>> that's what I've seen over the years. So, but it's a good way to stay in contact with the local boards there and see who's on them and things like that. So go ahead. >> Okay. Next item I I shared with you in
your packet. Um AMC has some resources and as a followup to the work session when Justin Anderson was here and talked about um elected commissioner's role in local government. Um these are resources that AMC has. One
is the duties of a county commissioner, the general ethics guide for counties, and then um a draft county board operating procedures handbook. And they were all included in your packet for you to review. Um moving forward,
before I started, some work had started on a few policies, a code of conduct guidelines document for the county board and the county. um as well as some op board operating procedures. So uh continuing to to look at those documents
and um we'll be bringing them forward in the future. But uh review of those AMC resources I thought would be helpful um when we start looking at our uh local documents and how we'd like those to
look. And then the last item, um, PDQ app. It's a resource that, um, the county can use to, uh, track inventory,
um, track compliance, scan our systems, see what devices are connected to our systems. It's a much more efficient way to conduct that business. Um currently how it's done is manpower um through our um IT contractors. So our Morris
electronic staff have to go out and do a lot of these things. Um with this app, it simplifies that process tremendously. It doesn't take as much manpower to go and do the tracking and inventory. um the app does it for you and then it
provides tangible outcomes like spreadsheets um and lists that then can be um gone over by our by Morris electronics and or our tech committee as needed. And so I am just bringing this forward. We did do
there was a free trial with this um we did enter into the free trial or electronics um implemented it. It's already provided some good tangible um documents that contain data um regarding Grant County and our resources and our
inventory and our compliance. Um so we felt that it was um definitely worth um exploring the annual license which is $1,650 a year. So I am bringing it forward to the board. Um there was some additional
um information in your packet about the application and how it works. Um but just looking um to the board to see if you would be willing to approve the one-year annual license to to continue using this just as a more efficient
resource. >> Mr. Chair, I got a question. Are these costs I mean it it shows an introductory that's fairly reasonable 1650 bucks. Are those costs going to go up >> as we move forward? >> That's the cost for the app to run the
system. If the app changes their >> their cost, I don't know, but it's an annual one, so we would bring it back for annual approval. >> Okay, we're looking for a motion to approve. So question
more electronic than somebody are doing some or all of these functions and with this it will streamline it. It'd be more how what do we do today compared to what we would do with for $1650. So now it's
somebody going around to each department doing physically checking everything to try to do an inventory of all the items that we have to have an inventory for. Um I can't speak for the technology side of it like if there's a technician or if it's Darren that sits at a computer and
sees um you know what's connected to our our our network at the time you know they they do that. Um this app it's you know again it isn't my wheelhouse. So, it's implemented and it spits out reports. It's constantly collecting this
information. So, someone can go in and and say, "Run me an inventory report. Run me right now. What devices are all connected to our network?" Um, so it's just a lot easier and less manh hours to do to do that. >> Electronics doing that function now?
>> Yes. >> So, is there any relative change to their contract since it's going to be less than ours? >> Uh, no. because this would be like a special project above and beyond what what they do on their service days. So,
uh facility maintenance in the past has helped with, you know, inventory tracking. Um that list is extremely outdated and what happens is um on regular service contract days, there's not always enough time after they address all the issues to do these kinds
of projects. So, we are behind on um having an accurate up-to-date inventory of what's being used. Um and I know facility maintenance is going to go through um all of the IT equipment that's being stored in in for example at
the courthouse and um recycle what can be recycled, save what need be needs to be. And that's what kind of brought this to light. Um I know Western Prairie uses the PDQ app. I know other counties use it just as a way um to help be more efficient with tracking inventories and
like staying making sure we're staying up with all of our compliance things. Um so >> Mr. Chair, if I may, so one of your and I'm not an IT person either, but it's been explained to me that one of your vulnerabilities of a computer is it not
being up to date. This is going to tell you what computer is not up to date. You don't have to have someone go and walk. Sure. So $1650 to not say you're gonna eliminate that vulnerability, but you're reducing it is
>> reducing the probability because the app will just automatically tell you that these computers need to be updated >> and it's obviously obviously secure. >> Yes, this was recommended by Morse Electronics. >> Corporate America's had this for quite a
while. So, Mr. Chair, I will make that motion. Okay. Do we have a second? >> Yep. We have a second. Uh, any further discussion? Hearing none, I'll call a question. All in favor signify by saying I.
>> I. I. Oppos. Motion carries. Okay. So, we're on the board committee report here. Tina. Okay. Uh, budget and finance committee. We meet on Monday. Okay.
Building committee. We met. I don't remember. >> It was last week or the week before. I can't remember. >> We had a question. We We talked about that expense and then Bill and I and Maya got a mini tour of
the valve or the work that was in this building that was leaking that out of warranty. Did we learn anything, Bill? Not yet. What What are we trying to >> Well, we It was 8,000 some dollars and
it was I I shouldn't say it should have been under warranty, but it was question when the company was help >> Maya's on. We could ask Maya. >> Are you on Maya? I'm sorry I couldn't hear the question. What was it?
>> Well, my remember that meeting when we were talking about that 8,000 or whatever dollar bill uh for that valve that I forget the company from Alec that installed a lot of the stuff in this building warranty or mission mechanical. There
you go. Thank you. >> Did we learn anything or is that all our expense or >> the Well, the repairs have been made but I have not seen the bill yet. I know that the initial estimate was much more than what it actually took them to do.
So, I'm still waiting to get the actual bill back. So, that's all I can tell you at this time. I have not seen the new bill yet. >> But there was no warranty. >> No. Okay.
Okay. U EMS committee We are going to bring back um we've been working with Senator Rasmusen's legal team um and gathering um information and
uh the committee is working on a short presentation to share at the first meeting in March the work session to talk about EMS and find where we're at um and some plan you know some ideas on how we think we can move forward and so that'll be coming to the work session
March 3rd. Okay. >> Uh, personnel committee. >> I think we're up to date on everything we've talked about. >> Okay. >> Okay. Highway committee. Bill, you got that up?
>> I do. Uh, it's come from our our engineer Matt Garo. And I'll touch on the maintenance side. The new graater has arrived. Everybody gets excited when the new grader comes in. Winter operations continue as
normal. Warmer weather brings potholes which we have already started patching. On the construction side, the bridge on County Road 52 and the Pelican Lake Township Culbert project have already
been bid. CASA number 20 reconditioning from CASAW 4 to CASA 26 as it is advertised for bids. Seal coat and traffic marking plans will be advertised
by the end of the month. Other items of note the CASA project through Hoffman is moving along. The rightway limits are now defined and can begin planting the right of way. Pass number eight through
Norcross is still in the early stages of development with mostly survey and background work completed. We'll move into the design this summer. The the box culvers on County Road 35
and Cass 14 are in the permitting stage with design at about 95%. The number three box culverts at CASA 4 have also moved from design and into permitting stages
and acquisition of required easements will start in the late spring and that those box culberts on four they're all in that bridge >> y >> bonding uh cy that's what's holding that
project up county road four some ash feet of the bridge bridge is going to go first with uh we're waiting for that bridge bonding money for those uh three culberts there. >> That's correct. >> Yeah. And so, you know, it just takes time
to get approval of that. So, okay. All right. Public safety committee contract done. The contracts will be coming at some point here. I would suspect in March. We haven't met for a while, but we >> we're trying to plan a meeting. We're
gonna book schedule a meeting for the first part of March. >> Permanent according to the paper question of living situation. Did that get resolved or is it is it resolved from a countywide basis? So
yes, when we it was taken out of the contract, the requirement for a deputy to live in a town and that was discussed last year and it was brought up originally when we met with clerks and then it was discussed again when we talked with mayors and
Herman was unable to have anyone at those meetings. So that was why they had no one about it. Okay. And then a a good point you brought it up Troy was that you know when those contracts originated back in ' 89
it was uh that uh that they they were put in there because there was not 24-hour patrol. Actually when I started with the county there was no night patrol Monday, Tuesday and Wednesday night
because there's only two deputies. Well, right. We had canning. >> Yeah. Yeah. Well, you did. That's a good point, too. The cities had their police. >> They all did. They all did. And and that's that's that's kind of how that all changed when the when the when the city got away from that. So, but anyway,
there's there's coverage out there. So, you know, it's not like the any of the towns are sitting open. I mean, there people there to respond. One of the things we brought up and I don't know where it'll go but I would like to see us do like the township meeting
do that with all the cities where we're all in the room and all of them are all invited and yeah whatever the conversation is it is once a year. >> Yep. Yeah. It'll take some logistics to get it done, but you know,
probably a rotation deal or whatever. Not a bad idea, though. So, we look into that. All right. Um, solid waste committees. We haven't met since Reed was here. So, we've got
I think we're up to date on the board's up to date on where we work. Our art uh the strategic planning committee we haven't met this year.
Verizon public health. Well, we're uh we're actually doing interviews tomorrow. uh we're interviewing candidates to uh fill and the signing position there and uh it'll be a busy day tomorrow. We're scheduled from
>> How many are there? >> There is uh five I believe. Yes, five of them. Four internally, one externally. I think that's what was it was three or three or
four internally. So, so we're going from, you know, 9 9 to 9:00 or so till we're down. We busy data on there. So,
okay. Western Prairie Human Services any report from Western Prairie? We were all there, I guess. So, yeah. All right. Thank you, Mr. Chair. I got a couple comments. Uh Sophia from Palm Deter had requested that we go through
the annual report and and had Tina to send it out. I talked to Brent Filbrson and he's going to be on the agenda at our next meeting in March >> and go over that >> go over that omnite and buzzoo
omit all three of them and he's going to be prepared to address that. The other question I had and more for Doyle than anything, I just thought of it. I see the million is coming up in construction. Is there adequate construction insurance
that's in place since we're paying bills as this thing is being built if something should happen? >> Yeah. >> There there he is. >> Yeah. >> Okay. Good. >> Yeah. The insurance agent, he'll try to always want to know. He can watch property.
He just keeps whatever you got from >> we don't want to build it twice >> long >> with the the fair project. Um Scott Livism is scheduled to come the second week the second meeting in March the
work session to give an update. So, >> okay, that's all, man. Then we just got a little letter here from Kari Craft with with Child Youth and uh she she uh just
requesting that or the county's portion of that probably could get paid by was it June 1st? Yeah. the 15,000 that we budget budgeted for and we all know that they're doing wonderful things over there. So,
>> is there an invoice or any document there to >> Yes. >> Okay. >> Right. >> I'm not going to take that if that's the office. >> So, Mr. Chair make note that we just got an email from Chad that maybe could be
looked at in case we want to address it. be the >> I'm good with where we are. The only thing I guess although I believe you that we do have mail ballots and so it's maybe a little different in Grand County that on the day
but I'm fine with what we changed but it's it is material to something we decided earlier. We're good with the fifth two days later actually. That's fine. That's fine. Okay. Thanks for that update there, Chad. All right. So, now at 11 o'clock, we
have the interview. So, do we just recess then until 11:00? Is that our procedure? Okay. So, we're going to recess till 11:00 and it's 10:07 a.m. I think I actually had something. >> Well, no. I just have application but I
can you guys would like to review them before 11. >> Well, do we have to recess then or do we just can we re interview after >> I wouldn't recess because then so like I've seen the applications then we we
aren't taking any official action until at least 11. Okay. But we can all still be reviewed. >> Yeah. >> Okay. We'll we'll recess in until 11 a.m. and it's 10:08 a.m. You got hard copies for everybody. Okay, I'll shut
this down. >> Recess anything with us. We do anything with the recording. >> No, there could be somebody sitting here. So, we just let her roll. >> Okay. >> Okay.
No, they're not going to get any dinner. >> Yeah. >> Well, I got a donut. >> Are you going to get what? Did you bring donut? No, I didn't. There's a break for lunch. >> Yeah, it's 45 minutes. 11:45.
>> We're not going to deny every meal. Well, I got >> the back. Yeah, that is home with it. >> Yeah. >> I've never turned one down, you know. >> Oh, really?
>> If I have known that they were going to bring Sandy, I'd ordered a box. >> Yeah. >> But they're two and a half bucks a piece. I don't know if you guys question
the question and then ask question. >> So there's there's three here now. Nick, hey Johnson, come here. Just a minute. I got to make a phone call quick. Ashley. >> Yeah.
>> Which one? There's one here that withdrew, right? >> Um, >> it's not in there. >> There was There was five total. There was five total. Which one of them? Okay. Thank you. How would you like to set up the room
that should I put one of these tables here and have that sit on this side? There's a lean too on there. >> You want to get the beer garden here because you know how shabby that looks. >> Yeah. Yeah. And then this will be this will this won't be enclosed.
>> No bees like that. >> Yeah. Yeah. Are they going to have like a bug screen on there? >> I don't remember. But this is uh 249 that'll be over there. And that's 100
and some feet long. They can stand in there and drink beer and feel good. >> This one. >> So what are you thinking about that? >> Huh?
Well, otherwise it won't be boundaries to >> Okay. Does that bother you? >> So for somebody else. >> Okay. So then we need to move a table for >> here. >> This one. >> We're going to have a door on there. >> Let's see.
>> Test test test Mr. Ellen from the scene again. So close to the bathroom. >> That's right. >> So you can open up and get the air going through there or whatever. >> Test maybe.
>> And then this is Ted already. pretty well. That's there's one sheet they must had a long time. It'll be that's going to be >> you go sit down.
We got to get down there. >> You have to talk here. Nope. Does it break up on you? >> Yeah, usually it does. >> Okay. >> Sometimes slow, but Yeah. No,
>> yeah. So, I'm just wondering if you should sit here where I sit because it seems to really pick up that spot. Good. >> Right. And I I don't know how to make it just focus on this spot because if there's any noise that picks up whatever
the noise is, >> shadow, then you could be the queen bee. I don't Are you okay with the applicant sitting here? >> Yeah, >> I think that's a good spot. Okay, >> be brief. >> Well, you're showing up there right now.
>> Yeah, >> they look like you in pain. >> Maybe Oh, we are we Let's do it right now. >> I can bring them up. I just
>> Okay, so this one is the most separation health insurance one's gone. We got water. >> Oh yeah. >> Is it up? about it.
>> It's going to get replace. Is that it? >> Thank you. >> All right. Yeah, we did it. >> Yeah. Maybe some >> actually they actually grew up in last night. >> Were they playing or not?
>> No, this is just the last year or >> Yeah. Yeah, that's that was fun to see that. So they I don't know how many wins they got to see. >> They basted themselves for the last six
years before that. >> Yeah, quite a few. >> Um We'll turn our paper. What did you say? State plans for what is this?
I believe it's hockey. I think it was girls hockey, boys hockey, wrestling, girls basketball with boys basketball. Their first state tournaments of the week is Ashley going to ask the questions.
>> Yeah. Can you add in if there's been any if they have any experience managing people? >> I don't know if that's like a followup to one of them or >> the leadership. >> Yeah.
>> Oh, okay. Yeah. >> Yeah. It'd be nice if there's any if we knew if there is any experience. >> It's cold in here. >> It is. I was just going to take a poll here. Can I turn this up a little bit? >> Drop. >> Okay.
>> So, here's the thing with drop pole though is that there was what 86 people. So, let's use a hundred. That's nice and round. Let's say that 80% of them favored one or the other. There's 6,000 people in this county, right? We can't let those hundred make a decision,
right? 6,000. No, that's exactly right. So, I'm going to Last night at our meeting, one of the individuals wanted us to do a straw, although we said we couldn't do it. He said, "Well, maybe you can't, but I can." So, he says, "How many want shotgun? How many want rifle?"
There you go. He said, "Well, I know for a fact that it didn't come out in his favor." So in because you could see it on his you could see it on his when he when he when he said how many want shotgun and you know there are a few so how many want a rifle then rod and run
good man you know you know he just well there you go >> maybe you can't but I can well I thank them for Yep. I was pleased that it stayed civil. Yeah. If anybody wants to be mad, I can give them the names of the legislators
who put that bill together. >> Yeah. Yeah, that's right. But he sent me an email here a month ago and wanted to know when when we when the meeting was and when we passed it. I said, "Well, we haven't done any of it." So
yeah, I quit mail the last couple days. Did you ever think about throwing your name in the hat or the license? Nope. I don't think anybody would hire me.
honestly say I wouldn't have the right skills there technology really I could probably relate to the people but We could have turned that new meeting room into the laser bar actually could have been
nice to have options. >> Thank you. >> It needs I mean you need a little extra to do. >> It's not dark when you get home now. Will make a decision on this today Heat. Heat.
Another question where so if we uh where we pick here today what happens to the then we have to go through the process again then >> so then
>> yes it all depends like the time because you know this position we train >> and so that can take some time. So if it's right away or if we wait until you know that is treating a little bit
to be right away but I don't know I'm talking about >> but regardless uh I guess would ask if we go down this list at some point again another pool happen Did you want it there, sir? I call you
sir. Excuse me now. Yeah, pretty exciting. Are they in the order that they're going to come? I feel >> you'll be Sounds like Douglas County stayed
pretty. >> Sounds like Douglas County when state slug south of the interstate. Oh, south of the interstate. Yeah. Yeah. No. Yeah. >> I thought their public hearing was
tomorrow. >> Yeah. Because uh Schmidt, >> his brother's a commissioner. Uh but he was here today. What's his first name? Stu. His brother is the Schmidt on the And
it's Ash Wednesday. They got their hearing on Wednesday night. Unless they changed it or >> I said, "I got bad information, but they just said it on the news." Talked to some people that were put it on the news. So, could be bad
information. I don't know. I I I don't I don't see where they would make any statement as a board. >> Not yet. >> Before that public hearing, >> not yet. So why they plastered the belt?
But I can tell you one of their commissioners is a very big proponent wanting to get MRC drugged into endorsing going to rifle. So if they were a shotgun that probably was a big fight,
well they they would have had board action and we haven't heard it. I mean It's all Israel really effect shoot. >> Yeah, I think these these flashing lights on these tractors and stuff like that out there doing whatever they're
picking rocks or whatever. They better put a flashing light on that out the middle of a field or something. They're keeping on whatever. >> Well, if you can't see a tractor out in the middle of the field, then you better not be on. >> Well, if I'm out in the field and they shoot at me, they better damn well hope
they kill me. >> She You got to be an education decent people. Please please practice and please watch it after that. >> Well, they I'm hoping they're doing it now with even with a slug gun. They
they'll they'll do that. If you if you threw a wa slug, you know, you filmed from here to the courthouse with a wavered slug. >> I mean, well, it could get a ricochet. Get old. >> We had one. That's one I talked about.
>> Yeah. >> You forgot about the other one up there in our garage. >> Oh, that was bas. Was that a self-infliction thing or >> Well, there was party, but you want to hear it? Sure.
Well, this is awesome. You can park. >> Yeah. >> But I was talking to somebody I I was talking to somebody in the parking lot. I bet it sat there for four or five minutes. >> There was cars lined up. Cars lined up the other way.
They're doing what they're supposed to be doing. He wasn't. >> No. Didn't sound like it. I bet he won't do it again. I don't know. Somebody Somebody probably went in and
told us here would have been from >> I don't even know where it was from. I never looked. That couldn't be. But can't you open up the door and leave that sign on or does it minute you open up that door that's automatic?
>> You can't discontin. >> So like when they're load like when they load in the parking lot have that sign and when they're in the pool they pull up to the curb which is protected you know doors open the sign's
not out. They can shut them. Oh, no. I don't. You wouldn't would assume that you could. Yeah. Somebody get out there. She door open. Nobody see
black. >> I don't think that's right. Not nobody's gone and it's not the old gentleman over
that he was fixed and I didn't know taking I think that on that I kept I know what you're going to say.
Just just finish strong. That might be a big crowd. Well, there besides whoever else is in. That's a lot of change.
Same thing. team called I just looked after and I heard about her but I didn't go to about Yes. 24
this year 857 Right. And then I hate to say They all just kind of reserve their balance sheet. about
well back in the day and two think about want everyone to >> the distribution of >> right
next year. I don't know why we can I mean I mean it's public I said you know whe I said you got >> in any area so we can't don't really have to stick to a
>> rain is a little bit you have trees here you want to start early sure but I think that I think we can do that >> when it lists on the agenda though what time we're starting doesn't it open
meeting >> so if it I mean if it lists on the agenda we start at 11 and better wait till 11 I mean it's an open meeting someone could show up and I said Yeah, that's the name. But see, they got
died. And he said, "I'll never he said and I still come back and pass it on the resume. that CHS called
me up said if you want to know this but I said said >> CHS is looking a great and he said I said you need to break
You need to buy your office. And I said, we do anything what we pay for it. We got out and felt very his name. But anyway, he sure
actually went And obviously the real energy away. very helpful. And there is like James, it's a good thing, right?
It's a nice finish. If you put it back, >> I bet you keep that up. You're going to have big fish in there, which you probably do, but you'll have bigger. >> Well, those are the devil's rings. But yeah, we don't keep
Especially when they want to reach out and finally catch him. Yeah. We were shallow water like that. You had to be careful.
>> Yeah. >> Sound like it was a fun trip. It wor I see him where he uh he does a lot of stuff. >> Oh yeah, >> he like
I mean that's Ashley, did you generate all these questions? So you guys going down the legislative conference? >> No. If I would go down to that because we're safe in cities, you couldn't pay me to go there.
Is that what you wanted to hear? >> Is that Is that hotel even open yet? >> Yeah. >> Yep. They But it's booked. >> We got a commissioner named Alley who loves that. Well, carry the torch. >> I'm a little hesitant of you getting
everybody together in that one building. >> A little you know there. So you never know. >> Yeah. You know who shows up there? Last year we had Melissa Hortman and her husband and or not her husband but I
mean you know all the you know the majority of leaders and minority leaders and where things are at. Mark Johnson and everybody was there. There go was there was there that end of the spectrum as far as happened right here
>> but I know you have and that's good we ain't going to get anywhere other than you know what I mean I want to tug on you know make sure that you know with this with our chair gaming that we're going to push forward because I I had a EMS sprint car meeting where we lit up
everybody that was tied into that including a doctor that's that Eric was on that that you know Dwight and I were both at the diagonal scratch kind of talking about things and stuff like that. So we're going to see if we can redirect some of them funds back locally
versus you know begging the state for that 4 million you know for 26 and 4 million for 27. it that don't go far enough nor it only makes sense to do something like that is we got to change the tax rate and if we can get if we can get a united front
and get get Rachel to actually testify and then we filled the room up down there because George is one Senator Asmus is one of the in pegged him on this I talked to him on it I said you're going to have to come around with the fact that that this is
recreation and we're not targeting people that got sicknesses as far as gaming and things like that. I said this is money well spent that could come out of a material contributions be about be
you know for your oh we're going to build a building but we might distribute between 45 and $50 we're smaller It's big money is what it is. So we we got a capital that >> like I say
you got to flip a lot of pancakes if you're alliance club 50 grand. >> Yeah. >> It ain't possible. So all the big lines and they didn't have a selling tickets and just fighting to
make 500 bucks. uh pain. We did the same thing for the fire department and actually for what our events, you know, give that thing life out there because the city didn't have a budget in place for the first time and state auditors were breathing
down the neck of, you know, that the city had a lake on that. They were operating independently out of the association. See, so that's when it went full pull tabs and then we started to grow and all that stuff. pretty soon of the state committ said, "Uh-uh, you you form a budget and get it into your
audits." And that's then then they kind of commit cuz they didn't have to anymore. I mean, we were the gambling manager JP. No, no, no. It's Kio Kel and that you've been doing that for a while.
>> I can't remember the name of it. >> So, yeah. Yeah, he's the IT guy and I mean he's he's on top of everything that needs to be Jere's kid. >> Oh, yeah. >> He's a gaming manager for the other first.
>> Okay. Okay. You got Rachel. She works the big she does a nice job. She declutter she kind of the manager and it well you kind of got to have somebody in those roles that's got time for it and she
don't think she can't gamble. So I don't I don't really know. When we first started, I was the first started and we didn't have all the regulations and I was think I'll never forget state
come in back all the boxes and I bring a lot of cash to join I said, "I'm sorry, ma'am."
>> All I can say is I just >> Oh, they're watching. I didn't expect >> they watch it like a hawk. >> And after that, I think we're going to hire someone. But I think I think her
myself in here around. Okay, good. Because man 68 man it doesn't matter. Go ahead. All right. You got a hot seat right here.
>> I will explain a little bit everything. >> Well, all right. Welcome. >> Morning. >> Hi. >> All right. Thank you for coming today. Um so how our process will work is u I'll be asking the questions okay give
you an opportunity to ask us some questions at the end and then if if the socialers have any questions. >> Okay. >> So what you have in front of you is a job description. Um the director position is in here and then the additional documents is the health
insurance. So it goes over the contributions which you you've seen. Yep. Yeah. >> Um and then the wage scale, which I've highlighted where the wage scale falls for this position. >> And so that is the packet that you can take with you today. You obviously know how how it works with steps and
insurance and things like that. >> Um do you have any questions on I guess the benefit side, the wage side, job description side? >> Nothing right now. >> Okay. >> All right. Well, we'll get into questions and like I said, we'll give you an opportunity to ask us some
questions at the end. Yeah. All right. >> All right. So, could you please tell us what you know about the license bureau in this position and what your past work experience can bring to this position? >> I've been there for almost three years um working under Dawn. Um it's not just
doing um tab renewals. It's you're constantly doing tile transfers, um DNR, um driver's license, different types like um the enhanced or the real ID and you're doing also um disability
certifications. If someone comes in with a note from their doctor to get the disability certificate, you just process that. Um, and then DNR, it's just kind of like um you might have boat transfers, snowmobile transfers,
um, ATV, some personal watercraft renewals and all that stuff. So, just kind of learning all that under her has kind of helped knowing all that. So, since I have like that little bit of, you know, that kind of helps with
moving forward. So, why are you interested in leading the Grand Family License Bureau? >> Um, I'm interested in because um I realized that, you know, it might not
come around again like this might be my opportunity to step up at a higher position. Um, so I just thought I should take that on while I have the opportunity. But describe your leadership style in managing people and how do you motivate
staff in high volume public facing environments. Um you kind of um lead by example. Um you know you treat people the way you want to be treated. So like if customer comes
in like all you know crabby or whatever you just keep calm. you just like stay calm and then they'll probably calm down. So then you're able to help them and understand what they are looking for. Um so then that way then the other
person that's with you they can kind of see how you handle stuff, how you handle the situation and like oh well if they're like this and like I can be like this I'll just keep calm and everything good. Can you give us an example of a a
situation you would deal with and how the outcome was? >> Oh, let's see. Um I think let's see there's so many of them. I think one time a customer came in and they wanted um
um to do um with their driver license um they're usually a lot of them don't know the difference between a real ID and enhanced and the standard. So, they just
come in to renew their driver's license, be like, "I want the real ID." Like, it's like, "Okay, but we need paperwork." Well, they just start like, "Well, what do you mean paperwork? It doesn't say on this yellow sheet that we get." Like, I know, but it's been out there. So, you have to calmly explain to
them that we need paperwork. And we show them what paperwork. We kind of go through it with them step by step. Um, we give them copies of them. We highlight them. Um, sometimes they'll just come in, factor that paperwork, but
they won't have the right paperwork and then we'll just be like, well, we'll go through the list again and then they come a third time and they have all the paperwork, right? And then we just kind of process it and we kind of explain to them if we'll process it, but if they
don't, the state doesn't accept what you have here, they will send you a letter and then you would have to bring that letter in. Um there's a lot of times where a lot of the customers don't care if they get a letter. Some of them do. Some of them will just be like, "Well, what do I need to not get a letter?"
Like, "Well, this is the paperwork you need." So then they'll be like, "Well, I'll just come back." I'm like, "Okay." Otherwise, we can process it, but if you want to come back and you have the right paperwork, that's your choice. So, a lot of them come back.
Good. All right. So, do you have work experience at a busy customer service counter counter performing multiple tasks at the same time? If so, give us some new thought. >> I don't. Um, this is pretty much my first position where it's high traffic.
Um cuz at my old position at my old job before license bureau I worked at Vine House in which I was secretary and usually the only people that come in were the clients um sometimes staff
members but it wasn't as much as the license bureau is. So it's so kind of having that change it's Yeah. I'll put an example of multitasking, busy counter
licensed bureau current. >> So like let's say I am helping a customer um and then you're trying to type and get all that information. The phone rings, you got to grab that phone while you're helping that customer. You're doing two things at once. You're
getting tabs. You got to go all the way over here, grab the tabs, do that. And then you got to finish the customer. then you're, you know, helping that customer on the phone as well kind of at the same time. Um, you just tell the customer like, "Hey, I got a line like
just hold on, I'll get to you." And then you finish tabless with that person. Go back on the line with that other person and then you finish up with them. There's sometimes there's multiple tabs like we've got farm tab titles like this
and some of them will stay there stand around chitchat while you're just going back and forths getting their tab and stuff or doing title transfers at the same time. >> Yeah. >> Yeah. It's always busy. >> Yeah, it is. Especially this time.
What strategies would you use to reduce weight times and improve workflow? want the question. >> Yeah. What strategies would you use to reduce weight times and improve workflow? >> If any I should add
kind of hard because you never know what your day is. You can't really set it. And like you might have like a time where like okay at this time I'll do this paperwork and this time I'll do this stuff and just kind of going in between. Well, you can't really you never know when you're going to get a
customer. So it's best to just do your paperwork before you kind of like start. So then you can wait on your customers while you're there. If you have downtime, you can do the paperwork, you know, as you go. um a customer comes in,
you set your paperwork aside and then handle the customer. If they leave and there's no line or anything, you just go back to your your task, >> right? So, how do you measure operational success in a license bureau?
there like example like um like what do you see success in a license bureau? What parts of the job? >> Okay, I think um success is just um taking care of your customers. You know, knowing that you're there to help them
in order to get what they want. you know, they come in for us for help to see if we can solve their problem. And just being there to be able to help them with their problem and solve it for them, you know, put a smile on their face and it just makes our day so much
better. >> Um, so what steps would you take in your first 90 days to assess the license bureau operations? >> Um, just kind of continue what I've been doing. um doing all the deposits in the
morning before everybody gets there. Um get things set up, the plates, tabs, everything. Make sure everything's set up for the the day. So if a customer comes in like 5 minutes to 8, we're there to ready to help them out.
Um stuff like that. >> Would you make any changes on the office? >> I wouldn't. No. It's kind of going smoothly the way it goes, way it is now. I wouldn't change it. >> Sounds good.
>> Great. So, how do you handle complaints and feedback from the public? >> I guess you just take it one day at a time. I mean, if it's um something that's worrisome, you just take it to a higher up and be like, "Hey, you know, I had this individual
come in. Um they had this kind of issue. How are we supposed to handle it?" You know, what's the next step? Or should we just like say like, "Oh, no, don't worry about them. They're just, you know, that's all their talk." At what point would you elevate it up to
someone different rather than, you know, handling it within the office? >> Like a higher up? >> Yeah. >> Um, >> I'm not sure. >> Yeah, it depends on the situation. >> It does. >> Um, do you have work experience
examining applications for completeness and issuing secure documents while following procedures and maintaining confidentiality? So, give us an example. >> Um, a little bit. Um, my last job, um, working to buy house. Um, I was not just
a secretary. Um, a few years into my job position there, I was um kind of what's the word? Delegated the task to hire staff on because we didn't have
program directors. they had their own jobs to do. So then I was tasked to do the hiring, um, do all their training, get them all set up for all the houses that they had to train at, um, make sure they had CPR
done and just keep track of all their training that they had to do for the year. Do >> you do any of this in the license bureau now? Like secure documents, you're looking at applications for completeness, things like that. >> Yep. Um for our documents we look at
constantly to make sure um the titles are all done um step by step. Make sure they have the odometer. Make sure they have um signatures there. Make sure the um birth certificates for like driver's license are certified.
>> Um make sure that the um address is correct that matches the driver's license that they're going on their record. So we kind of make sure that they're all certified. All right. Um, describe your experience experience managing budgets or public
funds if any. >> I don't think I have any since I've been here. Um, Don has showed me the way she does it and we just do it by in the books like on paper. Um so that's easier
because we just go by um for our deposits we just look at from last yes the day before um when our state kind does our stuff and then we write all the county deposits on one sheet and then our state
fees on another one and we just kind of keep track of all that. So that way yeah it's pretty much all paper so it's easier. So like if like the state came and audited, we like, "Yeah, here it is. This is what all of our fees for the whole year is. This is what all of our
stuff is for this." So it's all trackable that way. So it's much easier than doing it on a computer. So you don't have to type and then you have to calculate it. So it's just right there. >> Great. So, what is and we kind of talked a little bit about this, but in your
opinion, what does success look like for you and spirit or one year? >> Um, I hope to um keep it running the way it is um the way that Don has shown me her ways and I
hope to be able to continue all that um the way that she did it. Um she's got big shoes to fill. So I hope to continue on the way it is. >> What do you feel the most challenging
aspect of the job would be for you? >> It's challenging. I think it's the most challenging is just keeping up with all of the different rules and laws. Um cuz they are constantly forever changing. Like they
can change like within the hour of something else that we change. They change it two hours down the road. Um or sometimes they will change it but without not even telling us that they changed it until like two months later like oh this has changed if you noticed that. So just trying to keep up with all
that stuff and keep it all straight from driver's license to motor vehicle to DNR. Yep. Have you ever received an unsatisfactory rating, disciplinary action, failed a probation period, been asked to resign, or been terminated from any job that you
held? I have not. All right. And um the next question, obviously there's um we understand that you might have plans outside of a new opportunity. So we always ask if there's anything coming up that you need time
off for in your future. No. No. All right. Question that commissioners have if any. >> I guess I have one, Mary. Uh when we we're talking about if things you know with complaints in the office and stuff.
Uh what if somebody really got out of hand over there? What would you do >> if they really got out of hand? Like you mean like come after ask you know you know all that too but loud uh harassing type stuff. What would you do?
>> Well um >> who would you go to? >> I'd probably go to um guess whoever shows up in our office. um or go to Tina the coordinator across the hall or um I guess if nobody was there
then we just click the green button you know just depends on how pissed off or how mad they get if they're going to be violent if we don't do anything or you know um >> and the green button who would come when you push that
>> well hopefully the sheriff's office hope they do >> that's that's what I was kind of looking for >> cuz uh sometimes People get a rapid >> y >> even if they leave and they're concerned you I wouldn't hesitate to let people know >> y >> we've had that a couple of times when
I've worked there but it wasn't bad to where you have to push the green button. I mean they were just they started off that way but then later on you calmly explain to them they just calm down. It's like, oh, there's a couple times you want to push that green button, but
they've they finally realized that they weren't going to get anywhere, >> right? Even if it's not a green button situation. >> Yeah. >> It's okay to let people know. Yeah. >> You know, if somebody tipped them off a little bit, this get a little crazy here. So, >> Oh, yeah. Yep. Especially when they come
up from the courts and stuff like they're all mad and everything. It's like it's like what courts does there. It's different rules and stuff for us. >> Question. >> Yeah. >> So, it appears that
the department has run somewhat the same for quite some time. >> Mhm. Uh can you or have you thought of or can you envision any or have a vision
where you could see some changes to make it better or more efficient or are you thinking it's good to keep doing what we were >> I mean I don't see where it would
change. Um, I think like if they were to ever get rid of like cash or check completely to where we would only accept credit cards, you know, that change, you know, if they ever do that, we would
have to make that change. Um, but um I don't know if I mean sometimes we had to do that change. uh the paperwork would be different because you would have to separate the county fees and there might be some state fees you would
have to do and then um charging the credit card you might have to separate all those fees from the credit card transaction that you do. So you might need another like another person. So, like while the director is doing all that paperwork, then you got two people
up front, you know, continuing on and stuff. >> When you talk about they changing like that, you mean the state? >> Well, if it were to ever come like let's say like legislation made a rule to get rid of like >> checks and cash completely.
>> Okay. to where we can't accept any like kind of like McDonald's where they don't accept C checks, >> you know, they did a thing like that where it's across the board. >> Sure. >> Or like all DMVs, they can't take checks, nothing. >> Yeah. No. >> Yeah. That's what I
>> Yep. Yep. >> I was that was exactly my question. >> I mean, there's a lot of people that have that have asked why don't we take debit cards up there and where we're headed in that direction at some point. So, and that's that's kind of a a
process that the state is going to have to allow us to migrate in and out of that to make sure that, you know, credit card is probably a little bit different than a debit, right? >> Yeah. Cuz um cuz there'll be like there might be the state will charge you um
we're not sure if the bank their bank will charge them a fee for using it and then there's another fee too. I think our county, you know, you guys may charge for them to use it, too. >> Okay. Thank you.
>> Y questions commissioners have. >> All right. What questions do you have for us? >> I didn't come prepared for any. >> All right. So, our process is interviewing today, of course. >> Yep. And then the board will decide if
they want to make a decision today or they want to schedule another meeting to make a decision, but we will let you know. >> Um, and go from there. Okay. >> All right. >> All right. Thank you so much for being with us. >> Thanks, man. >> Thanks, Mary. Have a great rest of the day. You guys all too.
>> Thanks. Double away. Try not to. times people have asked me about the deal the states that says you pay anywhere >> you got to get into the pay you know chances are somebody's going to
walk in or something that isn't going to work >> sorry is at one Okay. Well, >> did you guys hear that? The next morning and we'll we can reset at 1 or 11:22
until then. Okay. So, I just We're going to reset. Yep. So we can talk about >> you spend millions.
>> Yeah. Just for the other ones here. >> No, I'll just talk. >> Ashley, can you see the Does it say recording up there? Can't see. >> Just think of the 500,000 deer hunters in Minnesota. Not bad.
>> It's chili Tuesday. >> Yeah, it was good, too. >> No, chili Tuesday. And And what's that sandwich we had? >> Gui sandwich. Tuesday club sandwich. >> You have to >> It's fat too. We already forgot. But
then we got it. >> Taco Tuesday and Sunday has henceforth become pork chop night in America. We're looking at one Sunday in a row >> that'll never get you invited to a date recording
over there. get a haircut pretty soon every 9 months. It touched my ears. I can't have it touch my ears. I should ask you.
You got it pretty tough. Five, six inches of >> I guess pretty diver. Yeah. >> Yeah. For the last what, six, seven years. It's always tough up there.
to Jean Jensen that said after 6:30 can't even go into a public restroom anywhere up there. No, that's too bad unless you go to the region bar. But no, when they come off the
interstate, put gas on. I bet you there's some people in need. What do we think to get that kitchen roll in the old city? I don't know. I don't I don't have the kitchen. Well, now that it's shut down yet,
>> but it's the building itself. >> You can make your garments. You can do anything for >> Yeah. Are we going on the kids? >> Making donuts for Dwight. Bill. >> Yeah. >> Am I Dunkin Donuts for Dwight? Is that what you said? >> He didn't bring any debate.
>> How about Dunkin Donuts by Dwight? Maybe >> in December. I didn't know there's an intersection. It's got like donut war. There's like three doughnut places all right. I didn't know that was that big a thing. >> No, down in Omaha. >> Oh, wow. >> You could start something like that though. >> Yeah. probably could.
>> I thought you were that >> with three of them right there. >> Yeah. >> Billy donuts. >> Right. >> Sold 100 100 bags of Billy bags. >> You did? >> Yeah.
>> There's some dirt in the ground. Draed up. But >> Mhm. >> You know what I'm talking about there. So now that you're married, are you going to change your residency then? >> Married? Did you get married? You said
you got married. I said a lot of stuff. Are you sure you know where you're at? You forgot which is this eight. So let's just move on to the dementia thing and see if we can identify something. I suppose there's a test on Facebook.
could have faith. What are you smirking for? >> Well, they probably think that all of us have died. >> Yeah. >> What's it say in the front of the building? One flew over the cuckoo's ass. You know, we're not Troy. Troy's
pretty young, but the rest of Yeah, pretty young, too. Now, you start so scaredy. You did 63 and a half. wife was talking about at 89. I'm like, I don't know what's going on. I was 16. >> Yeah, I know.
But I remember when Troy and then beat Fergus Falls in Elite. That that was kind of that that impressed you a little bit. I think I was there. >> Who was Emily's coach then? >> Yeah. Chad was Danny.
>> We had my sophomore year we had O'Reilly. >> Then my junior year we had John Fleer >> from Renish. >> Yeah. >> And then my senior year was Dion Arion.
We just copy him brother-in-law passed away. Stacy, you know that big. >> Oh, yeah. >> Yeah. Ready? >> Okay, we'll call this meeting back order
at 1 p.m. explain what did not happen. Okay. >> Hello. >> Hello. Do you want to do an introduction before we get started? >> Sure. >> All right. Ken, do you want to start? >> Ken Johnson commissioners Johnson County Commissioner Waldi County
Commissioner Valley County Commission. Nice to meet you all. >> Ashley Wilkinson, HR. >> Tina Riley, I'm the county coordinator. >> Okay. >> Nice to meet you and thank you for coming in. >> Yeah, no problem. All right. So, um,
we're here obviously for the licensed bureau director position. Um, what you have there is a job description, a little bit more detail um, than what you probably saw on the paper or online. Um, the second page is our health insurance. It goes through our um premiums, what
the county offers for health insurance, our forb county health insurance. So it gives a list of that. Okay. And then the back page is our wage study. So that shows you where the scale is and how the steps work on our system. So how our steps work is you're placed on a step and then every year on your anniversary
date, you move up a step and then cost of living adjustments are done at the first of the year. So the scales adjust based on our cost of living agreements. >> Okay. Okay. Sounds good. >> All right. Do you have any questions before we get started? >> I don't think so. >> All right. So, we're gonna ask you some questions and we'll give you an
opportunity to ask them some questions and if the commissioners have any questions for you, they'll ask um at that time as well. >> All right. >> All right. >> Could you please tell us what you know about the license bureau and this position and what your class work experience can bring to this position?
Well, I pretty much know all there is to know since I work at the one in Morris. So, um, yeah, I know the titling. I know driver's license. Um, yeah, I've been doing it for about two and a half years
and enjoy it actually. And so why are you interested in in leading the Grant County License Bure? >> Just a little advancement. Something different. Well, it's not different, I guess, but
different scenery maybe. And describe your leadership style and and managing people and how do you motivate staff in a high volume public facing environment? Um, I try not to be pushy. I try to suggest things. Sometimes they don't always
catch on. Um, otherwise I just ask nicely. Um, what was the second part? >> How do you motivate staff in a high volume public facing environment and what your what is your leadership style
and experience managing people? >> Just kind of new on the leadership part of it. Um, since our new boss took over, um, I've kind of been left on my, well, not on my own. I have a coworker, so there's only two of us, so it's kind of,
you know, just kind of manage each other, >> you know. >> Great. Do you have work experience at a busy customer service counter performing multiple tasks at the same time? If so, give me give us an example. Well, concerning I work at the DMV that Yeah.
And then I also previously to that I worked at the pharmacy in Morris at Dwight and that was just chaotic. Oh, yes. I have done numerous busyness. >> Um, can you give us an example of how you handled that?
>> Well, at Drifty it was a totally different story. Um, yeah. Now I've learned to just stay calm. There's only so much you can do. There's only so fast you can do it. If you try to hurry, you're going to make
mistakes and mistakes are bad. So, yeah, just try to listen and be patient. And yeah, what strategies would you use to reduce weight times and improve workflow? >> Um, like I said, I don't know if there's
a whole lot you can really do to, you know, decrease weight times because like I said, there's only so fast you can go. You don't want to make mistakes. Um, sometimes you just have to set things
aside and say, "I'll get back to you and then can email or call the our representatives or liaison." Um, so hopefully they don't they aren't there forever. How do you measure operational success
in a license bureau? >> Well, I guess like like transactions basically and how much we get done in the day. 100% sure on And what steps would you take in your first 90 days to assess the license
bureau operations? Well, I guess just to kind of ask a lot of questions, kind of try to observe um and maybe, you know, I mean, talk to the coworker and find out what needs to be
improved, if anything. And how would you handle complaints and feedback from the public? Um, I I'm kind of the person who tries to lighten things up. Um, I
humor complaints. I usually I don't have a hard time with. They just listen and say, "Okay, let's see what we can do to correct this." I have only twice in my two and a half years had to tell people to exit my
office, which I have had to do, but sometimes you have to just say nicely. But, um, 99% of the time it's just talking through it. >> Can you share with us that example of when you had to ask the one?
>> Um, yeah. I had a a a gentleman come in. He wanted to transfer a title. I told him that there was a lean holder on the title and he said, "No, there's not." And I said, "Well, there is." And his
wife/girlfriend came in and she continued to scream at me, handed me another title. And I said, "Well, why do you have two titles?" And she's like, "I don't know." And I'm like, "Well, you're not listening to me." And I had about 10 people standing in line behind her. And it's like, I said, "I'm sorry. You're
going to have to take this elsewhere." I said, "I can't help you." And even the customers behind cuz she's like, "Oh, how rude." And I'm like, "Sorry." You know, you just have to do what you have to do sometimes, you know.
>> Uh, do you have work experience examining applications for completeness and issuing secure documents while following procedures and maintaining confidentiality? Give an example. >> Um, well, doing enhanced driver's license is probably one thing. You have to make sure everything well any
driver's license, you have to make sure everything is correct and acceptable. Um, titles is the same way. You have to make sure everything is correct and that they have all the paperwork that you need cuz sometimes there's a lot of paperwork, especially with
driver's license enhanced and real IDs are really tough sometimes. Uh, describe your experience managing budgets or public funds. I guess I really haven't had a lot of experience doing that. Um,
I, you know, right now I do the books. I mean, not the books, but the deposits and stuff like that, but as far as the budgeting, I guess I've never really done that sort of thing. What does success look like for you um
for the license bureau in one year? Good question. Um well, just hopefully, you know, maybe increasing the volume or the, you know, the transaction types and try to
bring in more people if you can. Um, I don't know if you know how much dealership work they do here. Um, maybe see if we can try and increase things that way. Um, yeah.
>> Just making sure we're still there. >> Um, what do you feel the most challenging aspect of this job would be for you? >> Finding documents that satisfy the state of Minnesota. It's very challenging because they're really fussy
and sometimes some of the customers can be kind of challenging, but like I said, you just try to work through it. Um, all right. So, have you ever received an unsatisfactory rating, disciplinary action, failed a probation period, been asked to resign, or been terminated from any job you've held?
>> No. All right. And so this next question is we obviously understand that you may have things um commitments before this opportunity. So is there anything coming up that you would need time off or that you know of? Um I have a vacation planned in November.
Part of it is over Thanksgiving. So we're close two days anyway and that's the only thing we have. point. Um, and I see in your application, um, are we able to contact any of your past or current employers, um, for record tracking at all?
>> Um, you can, the only one I really is my current boss who doesn't know I'm here. >> The other ones, the reason I put no is because they don't work there anymore. They're no longer the the supervisors. >> Okay. All right. U, commissioners, do you have
any questions? I guess I have one. Okay. Um he said uh working with the state would be can be difficult at times. >> Is it is it certain things that they they uh are looking at that don't feel really did right or something?
>> Um occasionally, you know, you send in the wrong, you know, papers and they're like, you know, they just don't accept that. And it happens once in a while. Things get past you that you don't, you know, that happen.
Otherwise, you try to be very, very meticulous, so to speak. So, Joyce, would you say that in Norris you have services or services? I'll say then we'll be
creating more volume than potentially ours would be that I think we're fairly traditional. I don't know. Do you do things things different than >> Well, I guess the only thing I don't know do you guys have dealership work? Do you have any dealers here that >> car dealers?
>> Car dealers. Yes. >> Used cars. >> Used cars. Okay. Um for me where where we see our biggest not our biggest volume but our financial you know increases is with our you know new car dealership and stuff.
And I know that's kind of hard in a smaller town. You know we've got two big dealerships and two or three smaller ones you know used cars but yeah dealership work is big. There's any way that could happen. I don't know if there is or not. So could you guys explain
what the process is and how that creates more volume and and the workflow for a >> um basically there what we're doing in the office is approving the titles. Um we go through well the dealers the you
know um title clerks will enter everything and basically we just kind of double check everything. There's a s couple of different systems they use that can co coordinate with ours. Um, and we just double check everything, make sure everything is there. Again,
all the paperwork that is needed, all the signatures, and then we're basically the ones who approve the titles, and then they go to the state and they get mailed out. It's not very timeconuming. It's pretty easy process, but you just have to be
able to have them, find them. >> Mr. Chair, I got a question here, Joyce. Um, is anybody that buys a car privately from another person and they got to pay the sales tax, you know, is that tra traditionally a point of contention
>> sometimes? >> Okay. on on how you go through all that and how what they're supposed to be paying and things like that when they transfer title. >> Yeah. They don't understand. Well, even like when you get your notice for your tabs, everybody you or a lot of people are like, "Okay, where did they get this
number?" You know, cuz they have like the estimated value or retail value or something like that and it's always tremendously high and just have to tell them that it's, you know, basically the price you paid for it when you bought it and that's what they go on. And then it
just kind of goes down year after year. Well, after about five years or 10 years, I think it is. >> Okay. So, and were you there at the time when the state didn't follow through on collecting that $15 uh uh wheelage tax?
>> You weren't there at that time? >> No. >> Okay. So, you don't have points there, but yeah, there was a little trouble there. You probably know the story. >> There still There still is. You're like, why are they still doing that? I mean, well, you have to respect the county, not me.
>> Correct. >> Any other questions? >> All right. What questions do you have for us? I guess I really can't think of anything right off hand. You know, last night I had like 10 of them. They're all gone now.
>> You know how that goes. for your choice. >> Okay. >> Would you be a good leader? >> I try to be. I think I could be. Yeah. >> I guess part of, you know, I mean, I realize that there's another person who works there right now and I would feel
terrible getting the job over her. Um, but there's always a second person, you know, and yes, I want the job, but I would feel t that would be hard for me, I think. Yeah. Yes. If that's the way it works, that's
the way it works. I'll still take it from any other question. >> I just I really can't think of anything right now. >> Okay. Well, we were interviewing today. Okay. And then um the board will either make a decision today or set another
meeting to make a decision and then we'll go from there. You'll hear from us either way. >> Okay. and then we'll make a plan after. >> All right, sounds good. Thank you. >> Thank you. It was nice to meet you. Yes, you too. >> Thank you. >> Enjoy the rest of your day. >> Right back in that wind. Hopefully I go
with the wind this time. >> Should it'll be better for you going? >> Yeah, it's a good one. >> Thank you. >> Thank you. If she does come early, we could start early because it doesn't say what time.
The garbage go by. >> Is that what your big one is? I was wondering. >> I don't know. There was a hand sticking out of it, but I don't know what the hell what was going on. >> I heard the loud sound like scraping and
it go. >> She'll get the wheel. She got the wheel. >> She'll get her back. >> Yeah. As long as wheels go. Well, she could go, I guess. Hopefully, it's nothing in it. I doubt if there was there is there's a mess because I'm sure
it hit a curb. >> Yeah. He opened in here. I picked up there's actually more rest though went through here just like you're doing right 1 to 3 tomorrow it looks like rain night. So yeah,
no, they would name of the store. 46 fish. It gets underneath that might be the father. >> They might be sliding down. >> No, they're tracking way different than
they talk to. >> That thunder from to the north of the day is that North Dakota. See that? That's the thing. 6 7 o' There's our rain. I don't know what compliance
or feel right now. I have no anyway every year or two should go back there and see that's just Yeah,
that merger was something that fell apart every facility is actually very hard. some other just like his going to be easy. I didn't see the number
one guys that I stay in three nights a Yeah. With this game, you can't be tied up like that. SP usually pink.
Two, four, three. I don't know. We should get a big screen TV in there. Hook it up to cable. >> Cool. Right there. >> Yeah, I know. Can you hook it? Is there like a cat eye hook to
>> We can tie on to like Pluto or or TB or something like that. Pull up a movie there. Well, you can throw it from your phone there or just log into that other one and put your credentials in there and everybody can watch it. >> Yeah, I don't think I can do that. >> There's internet there.
>> Should be. It might hooked up a hot spot. I don't have battery enough. It sucked the life right out of this. Ashley, was Ashley playing tonight? The boys? >> Yes. Have they seen the recognizing
brother? >> Who are they playing? >> Do I I don't see me as like the last grade of school. Not the older >> resist. No, you can go. I'm I' I've been petitioning to get on a
basketball team, but nobody's >> Yeah, that's the one. >> Oh, yeah. >> And I asked this one team, you know, 810th guy. I don't think they they call back. You need to be a little more persistent. Keep calling. >> Just just show up.
>> Yeah. Well, I thought maybe I'd be the oldest one. >> What the assisted living? I'm sure there's a few down there that'd love to go with you. >> Yeah. No, I just want to be the 10th man on a good team. So, >> I'm just in do what? >> Wash the balls off and like water.
>> I think if they didn't want me to move so much, I can sit in my corner and shoot. >> But then you're supposed to go back on defense and I don't know. >> That's overrated. >> Yeah. in San Diego anyway. It was fun playing basketball though.
They were fun to watch. They were good. So, who are the other guys? Curry Richard and War Richard Stone. Yeah, Todd. Yeah, he was really good, too.
My junior year old David >> Larry was a lefthander left hand. >> They're sinister by definition. >> Well, sinister by definition
>> is the strongest wheelhouse. I think the next one is here. if you have your files currently on your desktop. So when you open your files right there, >> there isn't anything that the desktop. >> No, but if you go into um you're moving
about this little file here and then it'll be >> Oh, that's that's >> okay. Then um >> uh a server like >> work in my office. I got the F server
and that's where I save all my >> drive >> to a drive that backed up. >> So I think the difference would be is if you're saving let's say you put right on your desktop bunch of files and you label them however you want and you take documents out of your email and put them
onto there. >> How I understood it and again we need to back check my understanding but your the files directly on your desktop right now are being backed up. But if you put them to a drive in your computer that is getting back there,
>> we'll get some training. >> The people that know. >> Yeah. Well, and the other and if if all that material when we go back to just replace
all his papers or J standish would come with all his reports and I say send it to him and I would save it >> and like things related specifically to the board and that's what Sean was talking about. There's email retention. So there's things that we have to save
that we get by email. But then there's other kind of retention rules we have to follow. So like contracts or cream and that are things that are approved by the board packet. I save those um you know on my drive which gets backed up and
then I also have hard copy for each meeting. So like the the main things that the board does are already being >> like
police contact for the city offic I don't need to know what the other towns are but if I get asked >> this sheriff's file >> and so if I get asked the question
>> but the point is not necessarily that I should have from his data requested. So more from a back office, >> right? And like if it was a contract from that office, they would have that on a drive asking me back, >> you know.
>> Share smart. >> Yes. >> Yes. But it got called me and ask a question about it. >> You can look at it and Yep. But if let's just say your computer got compromised, it's saved somewhere else so we can get it. So that's not the only location. So
>> So I'm not so worried about losing that. I'm more worried about that. I have stuff saved, but I should. >> Right. I and I I think that's it's your prerogative to say what you want on your on your >> I don't
I sent to the high department and then >> if I want documents for any I know it's >> cost money for papers like that >> it's easier instead of firing up your
computer to show >> no we don't have anything in place now. So right now we can go back. >> So that's what they >> along with period. >> Let's say email retention policy is about tomorrow just for sake of discussion >> and then in two weeks somebody has a
data request. >> Um they would go back and they'd be able to get the three years but anything they think their best effort to try to get anything beyond that, >> you know, it's not guaranteed. >> Yeah. Okay, we're gonna go on to this interview. You guys, she's she's out
here, I guess. So, >> either that or you got to sit down and interview one of the two. >> Sit down. >> What happened? >> Our interview is here. We're going to start early because uh the first one was slated for 11:00 and that was the only one uh registered at 11. So, we can we
can go a little earlier on this one. >> You want me to go get her? >> Let's let Ashley go and and stay consistent. >> Yeah, I can go get her. >> I should sit down then. Are your shoes very new, Ken? >> No. They sound like George Burns's shoes
and Oh, God. They >> It's the inserts I added. >> Is that what it is? >> I didn't hear. >> All right. You didn't have a seat right here. >> All right. And do you want to start?
>> Ken Johnson County Commissioner Grand Valley Commissioner Spear Grandson HR. >> Hi Anita. >> Hi Tina Riley. >> All right. Well, thank you for coming
in. Um, so this position of course is licensed bureau director. Um, what I have there for you is the job description, a little bit more than what you saw probably online or in the paper. Um, also in that packet is our health insurance. So, our health insurance premiums and then what the county puts
towards your health insurance premiums are also listed in there. And then the other um piece of paper in there is our wage scale. So, I've highlighted where this job falls um on the scale. And so, how it works is every year on your anniversary date, you move up a step.
That's how the increases are are handled here. And then cost adjustments are done at the beginning of the year. So the whole scale is adjusted based on the negotiated um cost adjustment. Right. >> Okay. Um so um do you have any questions
on that so far? >> No. >> Okay. Uh, so what we're going to do today is ask some questions and then the board will ask any questions that they have and then you'll ask us any questions you have and we'll go from there. >> Sounds good. >> Great. So that's silent.
>> All right. So, could you please tell us what you know about the license bureau and this position and what your past work experience can bring to this position? >> Um, you go there to get your renewed or driver's license and tabs and plates.
That's all I really know about that. Um I'm I have lots of customer service um background. Um, I was a former flight attendant for many years right out of
the shoot after high school until I was oh about 200 four. And then the company I flew with um got bought out and merged with another
airline. And then my seniority dropped where I had to go back to what they call reserve status and I was a single mom at the time. So I left and moved back up to this area where I grew up.
So lots of customer service there. A lot of IRA customers or passengers that I've dealt with. Um working in healthc care. Um, I just work with a lot of different personalities,
which your mouth is your best tool that you have out there to defeat situations. So, when people are craving now for meds, so um I have that background as well. Um,
in retail pharmacy, I did a lot of billing and running the scripts there. So, um, that's more computer work that I've done there for many years. When I first started at Walgreens, I started as
a lead um, floor person. It was just like the lowest level of management, which basically meant I got stuck closing and at night. So, I did a lot of night
shifts. >> All right. So, why are you interested in leading the Grand County License Bureau? >> Um, I just need a change um right now. Um, and pay scale is a little higher than
where I'm at right now. Um, I lost my mom unexpectedly September 2nd and I'm just like, you know what? I just don't feel like I don't know. I just need a change in life
where I'm at. um something that I also don't have to drive cuz a couple days a week I have to drive down to Morris in my own personal car um for work and that's a lot of miles on my own vehicle
and I would like just to be here in town. Um, I have a 10-year-old son, um, who has some special needs and it's just easier to be close to home.
And I like the Monday through Friday and holidays off because then when school's off, um, they're probably going to be closed for those holidays as well. Anyway, >> so describe your leadership style and any managing like management style
managing people and how do you motivate staff in a high volume public facing environment? Well, first you got to make sure that they feel heard. You can't you can't just write them all the time
and let them think that they're making decisions when you're just giving them the options so they feel like they have a say in it. Um I'm a pretty honest person. Um, it's probably one of my best
strengths, but also one of my greatest weaknesses because I'm too direct sometimes if you have to be. So, that's I think that's a double-edged sword sometimes. Um,
I don't know. I I guess I'm not like overly pushy leader and just like being willing to do the work that they're doing and not just appoint the work. So work with them.
Great. Do you have do you have experience at a busy customer service counter performing multiple tasks at the same time? But so give us an example. >> Yes. Um well, when I worked at the
pharmacy, you're constantly you're on the phone, you're typing a prescription, and you're normally waiting on a person that's there to pick up a prescription all at the same time. What do you have left?
I don't know. Whatever takes priority. Um, normally the person in front of you first most is the one that you need to help with. Um, and then ask them if you can have a second to hold to finish your
phone call if it's something that's priority for us. That person calling to wait. I don't know. Just whatever is the highest priority is which one you got to take care of. What strategies would you use to reduce
weight times and improve workflow? I'd have to see the situation before I can do that. Whatever makes more sense, I guess. Um, that's a hard one. Like when I first started at the pharmacy at the hospital,
um, the pharmacist and I were both new at the same time. And we reorganized where the drugs were in there because of what you use the most. you wanted the
closest and stuff that didn't seem that needed to be needed, we just put up high and just made it easier for getting things out the door quicker for us. And >> how do you measure operational success
in a license bureau? I would say that you have happy customers and no complaints and what steps would you take in your first 90 days to assess the license bureau operations?
>> Just learn as much as I can about the position. What needs to be done and expected? And how do you handle complaints and feedback from the public? actively listen
to them and then see if there is something you can do or if there's help find a solution for them so they can feel heard instead of just like
being passive and being I don't know lip service right to their face and then doing nothing about it. Follow up with what you promise. Do you have work experience examining applications for completeness and
issuing secure documents while following procedures and maintaining confidentiality? Um, confidentiality. Yeah. Working in healthcare. Um, and then forms,
no, other than when I help with flu season and I'm hoping that they filled it out correctly, but other than that, no. And describe your experience managing budgets or public funds, if any.
have no experience with that. >> And what does success look like for the license bureau in one year to you? >> Hopefully keeping it busy and keeping it open. And what do you feel the most challenging aspect of the job will be
for you? Probably actually just telling my class that I'm leaving the hospital. You know, I I still plan on staying on the ambulance service because it's all volunteer,
but just leaving the pharmacy part. So, That would be my goal. So, I think that would be the hard part. >> Have you ever received an unsatisfactory rating, disciplinary action, failed a probation period, been asked to resign, or been terminated from any job that
you've held? Um, I had someone once call me a racist because I asked them to drive around the block when I could help someone that they had a prescription that the pharmacist had to do a whole bunch of
mixing for like 10 cars in the line and I just said, "Would you go around the block and then I can help the next car and we should have your prescription ready. And then I didn't that's all I said to
them. And then like couple days later they said I was racist which was ironic because we were all the same race. I don't even know how it happened. But um I did offer to write an apology
letter to the patient and just said I'm sorry for the misunderstanding. I owned up to what I what I thought I did and I that's all I did and then the company mailed it off
from there. >> Okay. Um and this next question is just because we understand you may have things that have already been planned outside of this opportunity. So is there anything coming up that wouldn't allow you to work that?
um a family vacation over July 4th and then April 2nd will be burying my mom's ashes. >> All right, Commissioner, any questions that you have?
>> I guess I have one. I uh by listening to you, I can tell you're an honest person. Okay. Well, I appreciate that and sorry about you. So,
it's a very difficult situation, but I can tell you're an honest person, that's for sure. Anybody else? Sure. I got a couple pieces over here. >> Your heart's in the right place. I can see that. Okay. So, what service do you
provide for the ambulance? Are you an EMT or your first responder or what what role do you play there? >> EMT. >> Okay. >> Yep. I've been um that for
four years I believe now. It's important to give back to our community because if our community is weak, we all fall apart. So, thank you for your service on EMS. >> Thank you.
>> Uh, it it kind of pressed me with your answers and it appears like you've been in a supportive type of role in a lot of your positions. talk about your leadership
uh style and that what kind of horsepower you have from a leaders leadership standpoint. Lead by example. If you want someone to do it, you got to be willing to do it as well. Um learning together when you
don't know something. Um but sometimes you have to make tough calls. um when things aren't done right and learning how to I don't know
not seem like you're just complaining but giving them direction um when you're doing it. It's I don't know. I I guess you just got to work right along with everybody else and
you're showing them that you're not better than them. You're all a team no matter what peg you are on the board. >> Thank you. >> Any other questions? >> All right. Questions that you have for
us? Um do you have a tenative um start date or um soon? Um, so today we're interviewing and then the board will decide if they want to make a decision today or uh schedule another
meeting to make a deci decision um so they have time to process. Um so as a start of as far as a start date, it just depends on um what the board's decision is and then what the time frame is for the applicant, how long they need to to
give notice. >> Okay. So what kind of a notice would you need to give? Um probably like I would like to give them at least like three weeks. >> Sure.
>> Um if possible, you know, more if you could just because there is training that has to get done um in the spot. they have to put out the
feelers to get an applicant in and then training after that. So that's just one of the position or part of it. >> Sure. >> Is there continuing education that this
position has to do like or healthare? >> There's trainings all the time through the state that you would have to do in >> Okay. Yep. In this position, the the director is retiring and so the director would be training in this position.
>> Okay. >> Yep. >> So clearly hands-on training. So any other questions? >> I I think too with some of the inservice hours and stuff, it might be a little different than what you're used to. Like you can I think um and we have to check
with the license bro, but they do training during work hours. It's not something you have to do on the weekends or the needs kind of like your EMT first responder >> in service. You know, sometimes with healthcare, it's not during >> your your work hours. You got to find
other time to do it. But I think >> um and we can clarify with the license sparrow, but I think a lot of that is during the workday. >> Yeah. >> Okay, that's even better because that's just one thing I'm
I should fire. I'm tired of like the extra time I have to do for a pharmacy license. Like I have to do it on my own time on the weekends when I should be with my family.
>> So uh any other questions you have for us? No. Okay. So like I said, we're interviewing today and then uh the board will decide when they want to make a decision. and you'll hear from me either way and we'll go from there. >> All right.
>> All right. Thank you again for time. >> Thank you >> for the rest of your day. >> I got to go back to work. >> That's why I'm sorry I didn't press up. >> Thank you. >> Thank you. All right. with our board's one
withdrawing any well it'll be up to you who' like to make decision today like process talk about it now there's a little talk about making decisions
Then we go through the onboarding or the you got background. What are we doing after that? Um then I would be the official offer to the individual. Um contact them. Let them know where potential start date
is. Um and then come start date changing. >> I guess what I was getting at is that you know there's especially with the wage and all that is are we going to say
we make a decision today are we going to need to meet again before the next meeting anyway? We wanted to get it I think we wanted to get it expedited then so you know to finalize that we've come to >> the only the only um reason I was going
to come back is if we were going to hire >> you know obviously >> support staff >> no to hiring above like a certain step like we usually like contracts um if it's an internal hire we have our process and what we do if it's an external hire
then it would be you know step one or if it's anything higher like you typically do I come to the board that well so since I got my inexperience Mr. Chair, I got to ask you a question. It's
just personnel. Can we go into close session? Well, that that was my question uh to at this point. Um because it would be fun to talk about each one of these applicants
without everybody hearing what we're saying. >> We never have before though. We hired two coordinators. We hired an engineer and man the reporting was always done. It was well
>> but I mean that's something we want very quick to jump. >> Well, I think I think we should just ask him because uh in the future too, you know, I mean all the job interviews I ever went on course there probably was
in the recording going on, >> but uh they ch But it just it's just easier to to uh talk about each applicant one at a time without everybody hearing what you got
to say, good or bad. That's that's but if we can't do it, we can't do it. >> Well, that's the question. If we can, not so much as we have. So, there's a difference between going into close
session and turning off the camera. Turning off the camera is this board has made the decision we're going to record and publish meetings. That is completely different than going into a closed session
because I'm not the lawyer. I'm not your legal advisor. We're not going to be able to go into close session for it. But turning off the cameras, which is what I think this board is talking about, is not that is governed by this board.
>> I think it have to been on that agenda as well. >> Do that. >> This board is the one that passed the resolution and says we're going to do this. >> We're going to record them. We're going to publish them. But didn't we make a
motion to discontinue recording for the discussion of the applicants or you could present at any time. So then I think that did you did you email text?
>> Okay. Well, we have a motion. Do we have a second? We have a second. Yeah, I'll I'll second that motion then for discussion before we take a vote.
I I personally think that we that that's how it should be done with the interview process when you're going over the final final critique of an individual. I think I don't think that the whole world has
to know what our thoughts are on somebody good or bad and uh I just think for that sake that particular thing we should uh you know we should be able to have a good candid discussion
here without the whole world knowing about what our thoughts are on a particular candidate good or bad and a followup to that Mr. Sure. Our true gospel be recorded when we b necessarily the narrative that led us to
that because at this point I I I got to admit I'm a little uncomfortable talking or saying some things good or bad about applicants. So, I hope we can I hope Justin
says that's all right. So, I think I think I'll wait till Ashley comes back in there for the final decision on that. Well, okay. That said motion.
Any further explan momentarily stop recording the meeting >> or ordered discussion. final discussion on that. >> I think um without legal counsel here, I
think you know just from a very broad um green still green new coordinator perspective the options are on the table are is to to make a decision right now. it's to um like Ashley explained to the
applicants, call a special meeting where you get together um to to make your decision. And so in that second scenario, it would give some time to get legal counsel from Justin on on how
the best way to handle this would be. Well, I mean, going back to Troy referenced, we made the decision to on the recording, then we should be able to make the decision to not record. And I guess what
my thought is I I wasn't in the room. I would be respectful that the board wanted to do as much communicating and discussion about the applicants than to do less. And if that's the thing that's keeping us from
doing more, I think we're doing our job by having the recording off so it can be discussed the appropriate like you said. echo or back. >> I would just like to remind everyone that I'm as far from a lawyer as anybody
sitting in this room. So that was my opinion as far as turning off the recording. Oh, the board did it. You know, we made the policy of here's how we're going to operate, you know. So to me, board would be able to undo it, but I
would agree with our coordinator that we really probably should have a legal opinion. Yes. you know, so and I don't know what everybody's schedules is, but you could in that scenario, you could recess until 8 a.m. or whatever that is
and give time to get an opinion. >> Tomorrow morning. >> Yeah. Yeah. 8 a.m. tomorrow morning. >> I We better check on everybody's schedule. But but we should if we wait for that
opinion, we should get it done right here because we don't want to wait for the next board meeting. >> No, we can't wait. >> No. >> How about what time you got to be at here? >> I got to be down there and 9 in the morning.
>> So we can 7:30 then. >> Yeah. But will that will that give us I got to have an hour to get over there. What do you put you in a spot? Yeah. >> Well, I mean, so what is it to me? What is the other side of it? Like 3:34
after Well, I we're going till the last one was like they were they were now at 25 minutes for for deal with an hour at noon. So, I would say
I'll be done by 4:00 tomorrow. Justin said we cannot go in if he doesn't believe we can go into a close session. It's not an exception to the opening month. And then I asked him, can I stop the recording at the steps? >> What is the first thing you said? >> We can't close it.
>> We didn't know we're done. >> And so I just asked him, can we stop the reporting to this? Wait for I just think that there's it's just something that doesn't seem right to me on that process. we could word something a little
different where this isn't an official uh meeting or something, but it it just it just doesn't sit right with me to discuss uh people's uh when we're going to make the final decision. In the
guidance for the recording, it clearly states that the reporting is not the official record. >> You said I would deviate from our standard record. Well, what do you say? >> Wouldn't recommend me getting from our standard practice.
>> He wouldn't. Would that mean we should have paired off? That would be saying that I'm signing. So, that would mean you should resend your motion. >> That would be hard not to, I guess. But I I just want to be clear here that like if uh if the board has no like
sometimes there's interviews done by the department head you know in the old days you know for new employees you know right like when I got hired there was the the sheriff was there the county uh
sheriff from Traverse County and the and that one citizen did that interview and you know nobody nobody got to hear what they got the thing afterward but is it is it is it in Grant County is a county board do we hire every new employee we
know so what's that process when when it doesn't come in front of the board their discussions are not recorded see and so in this case that they're recorded and I don't I just don't feel that's right
to talk about people that are bad and and let and have everybody out there listen to that. >> So, Mr. Chair, it sounds like I should withdraw my motion and I think we should discuss the
applicants. It's the rule and move forward and I'd start the discussion by the first motion. >> Okay. So that's I think on a motion that's present that we don't have to do anything else, right? You're just pulling it off the table like it was
never there. >> Yeah. So with that, I'm just then we're going to comment whether we feel comfortable about it or not. This is the process that we've set in place and so we should play within those
rules and that's fine. I think uh I think Anita brought a lot of horsepower to this interview. I think her experience was really extensive.
Uh, obviously Mary brings the training and the ability to step right into it. Knowing what you know is obviously a huge benefit.
I would recommend I'm still processing. Okay. Well, I guess I can tell you what my thoughts are then. Um I think uh Mary and Joyce have the experience. you know, there's a lot of stuff there that that
goes on. And uh definitely Venita, she's not doesn't have the experience, but you can tell that she's a very honest, open person who deals with the public. Well,
um I personally think that I would go with Mary because of her experience and what's going on up there, but I also would say that this would be an awful good u
person to uh come in there later on. and uh joy she's qualified to. But I just I just think that uh I would be for for Mary because the I've seen I've seen
how she acts where treats the public up there and she's been in there for three years. It's a it's a tougher thing to come into when you're just uh you haven't done it before. It' be a lot of lot of training there. So So
that's my thoughts. I concur with the chairman. I always wish you I'm so between I'm still deciding between Anita and Mary right now. Well, I do. I got
And I I'm all working on your comments on Marian. I understand when you're in the position you I'm not not a light up but you you've got that in place. But we did hear from someone that
worked as a flight attendant, worked at a pharmacy, three differenties, worked as an EMT. a lot of horsepower. And when you look at bringing someone into your team,
someone that potentially gains that kind of horsepower, I think you need to recognize it. And that's kind of where I am. And I don't know that we get her if we don't hire her for this position. And I
just think that looking at her work experience and that's not taking anything away from the area at all. Again, the options would be to make a motion or schedule special meeting. >> I was just waiting for
>> Well, I let me We're ahead of schedule. I guess for me looking at it, the one that I guess I feel with the most ready for the job would be Mary. Well,
you want to hear? >> All right. So then we'll I'll call for a motion um from somebody on as far as who who they would want to recommend or make a motion too.
That I'm looking for a motion. Make a motion we hire Anita Ver. Do we have a second to that motion? Do we have a second to that motion? Do we have a second to that motion? Hearing none. Motion fails.
Do we have a motion for another recommendation? I'll make a motion to offer the job to Mary. Okay, we have a motion to offer the uh to Mary. Do we have a second?
>> Second. Do we have a motion? A second. Uh any further discussion? Hearing none, we'll call for a roll call vote. Tina >> Ken Johnson. No. >> Troy Johnson.
>> Yes. >> Spear. >> Yes. >> Bill Laval. >> Yes. >> Dwight Walton. >> Yes. >> Motion pass. >> All right. So I will contact her and the
rest um of the applicants and then we will figure out how that transition will for sure. >> Yeah. >> Okay. Now I asked asked you this before but if you could explain it to me again actually now eventually in June
we're going to need another person right >> first she'll have to accept the position. So I'll talk to her first she accepts the position um and then often come up with a timeline because if she does accept the position they will be busy training so training Mary and so I
don't know >> at least >> if the time would be a little bit later to hire in that position but then the state will have to do the appointment. So that's
>> you know that could be a problem or not >> maybe I don't know >> other that's all that is >> she has to first she has to accept and then we'll verify >> okay once you accepted the position the other
one becomes empty we can start advertising more than needed to >> okay >> you just have to come up with a timeline >> is there anything else come before the board say that. If not, we're adjourned at 2:21 p.m. Thank you.
>> I can take anybody else if they don't want it. supposed to keep all that