you have an agenda is there any additions or changes allows I would ask for motion to approve don't move second second all in
favor say I I both agendas approved next would be the approval of the meeting minutes from June 16th second second any discussion all favor say
I meeting minutes food warrants sent out you e e motion to pay the bills Mr chair second second any additional discussion all favor say i
i period so we're a little ahead of schedule I do have a a thank you note from Kent Matson CEO of MC Region Healthcare he just
appreciates the ability to present and and uh talk to us about their their plans for their school system at our last meeting and so he wanted to extend thank you for our leadership and their
ability to address us other thing we could we can we have a arpa request from City of Northcross that's in here I guess they're asking and open it up here
I'm guessing that is their allotted amount yep so they're requesting it has their what they're looking at uh had a $112,000 project and you're
requesting the $7,000 that they're allotted there motion to accept city of North cross's request second second any other discussion all in favor say I
I we also have then the city of Wendell likewise their allocation was 19,000 right Chad yeah so they requesting they've estimated project cost is a little over that uh which they've
described that in their application is there a motion to accept their request no move second any other discussion all in favor say I I post so
we had a deadline or we had a sunset on can you help me that CH what what was it was it August or September or what I believe it was September
1 so yeah so it's not obviously July 1 I mean know GL it's probably not so if do we have well we can address that maybe in the in a future meeting if but we have we were charged with contacting our
respective townships or cities and from that St think you have too many cities intellig right I work on that and get that set on as to yeah um the ones I got the ones that I
talked to I told them they had to be done by the first ofers okay so you got the ball rolling in that respect and I talked to Blue Sand for did request so be heard all that's left and I just talked
to yeah and I don't know if Elk Lake she sent your stuff in or not yet I it hasn't showed up so I did I'll wait till Bill comes back we could do that I don't believe anyone's going to
be here from the Grand County collaboratives so we could address that at 10:30 at item that's since the time e so we're going to jump down and address this Grand County collaborative
governance agreement here around that board or committee right bill yeah Dwight and both oh okay so do you you want to talk about this at all or do we need uh what's well it's a contract that has to
get to the state and there's like uh there's a lot of signatures you know all the schools and the County Board has to sign off on it U there's a whole bunch of people that got adopted I guess so
right that I was looking to it was decided on 5th of June that it could have come to us before that but we got it in in time so we good to go so what we and I checked a little bit
with Ki and and U Justin has the document to review and he alluded that very likely would get to it this week uh and so I would ask that
we approve SP Sig uh approve the agreement ending the review by our County attorney and uh Ki has not submitted the document and with the to DHS because there's some other of the
organizations that are waiting for board meetings but she's cleared the path with them okay basically I asked her if there's any significant changes and one of the things she said they've asked since they've gotten involved born the in mental health piece so there's a
reference to Children's Mental Health in the collab and then also that there's some there's some participants that have been are participating and help fund it that weren't in listed in the document so it's really bringing it up to speed is
that would that be accurate yeah they've added Lakeland Mental Health Lake Region Healthcare West Central initiative and dorson Memorial Library to the governing board okay so thank you for that so what I would do is ask for a motion to accept the and the appr the Bill signed it we
he did talk to me because there was a deadline but the deadline was a little bit subjective on all the other signatures okay but ask for a motion to accept the pending Justin's review well I'll make that motion m j so
second well second any additional discussion on favor say I I I Carri it is just to go back it is September 1st that the arpa money has to
be requested by okay thank you for that so along that line since we got three minutes Bill and Dwight you want to add anything I mean I would be like a committee report and in from
to from that collaborative you've seen more stuff going on with car being involved kind of what's kind of what's Happening well she's had several programs you know me and you went to one
yeah and she's on the ball you know with all that stuff and there's more to come you know it'll be there'll be lots of things but she's she's doing a good job there you know um organizing and informing people and things like that so
and mental health then that's that's a good deal because I think it was severely lacking you all those accessibility to that stuff and things like that yeah motivational speaker she had
in Ashby last fall you know they went through the school along with you know or whenever it was I think it was last fall so it's she's doing you know good things and you know what I mean and she's she's a change maker facilitator you know I'm just reading
some of the email that she's saying you know she's very engaged in the community and I mean there's a lot going on in there one thing she did send a email that that and that was once again another deadline but we did approve that to apply for that Grant which they got
right that $115,000 Grant so that's exciting and and so there's a lot of players at this table yeah you know all the schools and I mean there's a lot to it yeah so but you got to kind of I mean we're more the
you know the governance portion of the Contracting and all that stuff you know that they're the they need to carry the ball and take the lead and you know keep everybody you know abast to what's happening that motivational speaker I thought he was good you know
he I'm hoping he touched some hearts with some of that discussion which I'm sure he did okay by the time you two get up here since we are recording it'll be 9:15 so if you want to bring grab another chair
and and you can I'll let you introduce yourselves and and then give us your essential in commun action update
I'm uh Joanie house the affordable housing director at West Central and I'm Diane Bender weatherization program admin I just wanted to start by well saying thank you to Ken Johnson and the rest of the Commissioners for your support of affordable housing um I think
it's going to be a great beginning to bring an additional housing to the count so I just wanted to say a big thank you again to all of you for that um and then the handouts we got our 2023 annual report kind of goes over all
our programs at West Central and our numbers from the past year and uh Diana will go a little more in depth on some more specific numbers for energy assistance weatherization and head start as well as
group cares Camp which is coming next year so she the ashb okay let's talk about the urine review for Grant County so for energy
assistance 357 households were served with the heating Grant which also covers electric bills if they want a certain percentage of that primary heat Grant going to their electric bill that is up to the
household when they apply for energy assistance the primary heat benefit was 228 1,89 and then we get to the bigger dollar of Crisis so once their primary
heat has been exhausted they have the opportunity to call in and ask for crisis dollars so that expenditure was some nice numbers for Grant County Water funds was
$46,000 and then we get to err which is a sister program to the energy assistance program one of the um programs that I facilitate and what that is is it's an emergency program that
restores heat where there once was heat so the program typically begins in October and then ends in May and for energy related repair we expended
56,331 for Grant County was 653,000 and then we move into weatherization households first must be approved for energy assistance in order to be eligible for the weatherization program and as you probably know what
weatherization does is we come in and do we have contractors namely mechanical electrical and building shop that come on in and do some spectacular work to make homes in our Grant County um in our
Grant County Housing stock more energy efficient so we expended $19,100 last year for Grant County households and then we'll move into Head Start the number of children that
received Head Start Services is 30 and Early Head Start was 10 for a total of 40 and then the cost per child is 13,45 and for Early Head Start is
15,245 sore numbers are 3943 350 per Head Start Early Head Start was 152,50 for a total of 500
46,800 any questions some really nice numbers for Grant Cod and wonderful that we can you know facilitate these services and and help our community and our youngsters is there a future are you seeing some of
these federal dollars start to decline coming in are they better talk great question so for energy assistance we have seen our numbers go back to preco excuse me I have a little summer
cold um so they have gone back to pre-co and as far as far as eligibility that is pre-co as well so where we've seen so many households eligible for the
program due to um changes in the um application process and what they're eligible for um as far as income that certainly has changed and um you know unfortunately
what I saw this year because working in the furnace repair program they first must be eligible for that energy assistance benefit but household's calling in and wanting that furnace repair if they weren't eligible for energy which this year I had the highest
number of denied um households for that service unfortunately but we do have resources that we readily give out because we have a lot of great Partners within our service
territory so in the past that energy helped me out a little bit uh the energy assistance team had helped another County or another organization with app app Ramsey Washington so did did our
team help those areas again didn't what I do know is that Andrea who is our energy assistance coordinator she um is seen as a very uh knowledgeable person
throughout the state she has a lot of of um expertise and years uh working in the energy assistance program and I know that there was another Community Action partner that reached out and I don't
recall the name of that one but I know that she continues to assist uh wherever needed so she's just a very key component in the state as is her team so another question since I go to these
meetings and I know it's not in your necessarily wheelhouse but it's in your building is what we're seeing in Head Start and some of the numbers and kind of this how it's evolving can you weigh in
on that a little bit would you like me to weigh in do you maybe know more from the director's meeting um I think for sitting the way we're sitting now with our head start from what I've heard is that we're a much stronger position than a lot of
other um Head Start um just because of um both enrollment and Staffing um it been very fortunate on the Staffing side of things um it seems like a lot of places have um positions that haven't been filled and
then they're unable to open the Head Start Center so um I guess that's kind of a hats off to um Jim the Head Start director and his team of um being able to put all those pieces together and still be able to provide that service to those families
right and Julie uh who is another key component in uh the Head Start program she's actually the co- for the group cares Camp piece she was telling me the other day that you know they they send
out applications or are receiving applications year round but they are almost full in all of their locations so that is terrific and then weatherization when you're talking about departments if
there's been a decline so weatherization what we've actually seen is an influx in dollars so for example the department of energy is giving us some additional funding uh which actually began July 1
our close out is June 30th of each year and so we are looking at doubling the amount of households that we will serve for what we call now py 24 we just completed py23 yeah then correct me WR with those
dollars too they have broaden the scope of what can be completed with weatherization where um there might have been deficiencies in the home that would have prevented weatherization from being done like a leaky roof or something like that but now they're going to be able to address some of those issues so they can
move forward with the weatherization component so that additional pot of money is called weather weatherization Readiness funds so those homes that were previously deferred as Joe stated we can now go back in and we can hire
contractors and we can you know alleviate that problem one of the things that we are seeing is vermiculite of course nav and tube and so with those dollars that we have from the state we're able to get back into homes so
that's all really good stuff you know we want to keep families in Grand County as we do in all of our other counties so keeping that housing stock um you know
healthy and energy efficient is really key so we I think 125,000 that we ended up with the amount for the the housing program you want to give us the 4 half minute
CLT talk or information and then a little bit about we're going to have groundbreaking uh here in elble Lake uh Jo you want to yeah touch on that yeah sure um so the funds that we received from the Grant County um it'll be used
for our community Land Trust model um what that that is is essentially the owner of the home owns the home but we retain ownership of the land as through a ground lease fee it's a 99e renewable lease um in return um it keeps a Home
Affordable if they were to sell um they can get a 25% of the increase in Market Value Plus any Equity they have in the home um but then that's for the next buyer to keep it affordable for them um so the intended purpose of those
dollars are going to remain for that purpose of keeping that Home Affordable essentially for the life of the house um it's not a revolving door where some grants you get the funds and then homeowner sells or something happens and
then those dollars are gone and you kind of start back from square one where um the land trust model you're able to produce a permanent stock of affordable housing in the community and um not hopefully reach a
point where you have enough and you're not constantly having to funnel more dollars to the same problem that you were trying to correct before how many uh have do we have or have you done or right now with uh
because we have some of our own we also have a partnership with Habitat for Humanity of Douglas County um right now we're at seven Land Trust homes okay good maybe sh and that was where are
they yep um we have four in PP County and then Douglas County so it would be Revenue that would be revolving yep they pay a as and then they pay I for me to mention they pay a
$35 um land lease fee monthly and those funds we kind of try to recirculate back into the program um the stewardship piece is a big part of but kind of not being intrusive to the homeowners but letting them know that we're there if they were to need some type of
Assistance or um even we're looking at starting a tool lending library so if they need to make repairs in their homes that they have access to some tools and can upkeep their home and um things of that nature where otherwise they might not be able to okay any
other comments you have for us absolutely if you're ready we can talk about group cares Camp which is coming to Ashby next year uh from June 22nd to the
28th I don't know if each of you are familiar with group cares Camp we've been in uh communities like Alexandria Thurman Brandon um to name a few but
just to give you a little background of what gr mission trips is they're nonprofit they were established in 1990 their headquarters are in Fort Collins Colorado they do you know millions of
volunteer hours worldwide West Central has been involved since 2010 this is where youth groups and their leaders come from all over the US and they will be housed at the Ashby
school and what their mission is is to come here and serve and they will serve our young families our disabled and our seniors the 25 mile radius if you want to see that which is pretty great on
page three we've got Wendell Ela Lake of course Ashby is our hub berdal Melby Evansville Millerville Brandon and verett right now applications are going out and there is an Outreach to the
community for group cares Camp so what does this look like so the week of group cares Camp there will be youth coming from all over they sign up and pay a fee to come here and to serve
through painting exterior and interior they can do some um minor weatherization like weather stripping one of the big things that is popular is those wheelchair ramps and the porch Stoops or
repairing those and they can do some skirting repairs for mobile homes and they are here to like I said serve our community they'll come on a
Sunday and they'll come by Planes Trains and Automobiles literally with their group leaders they'll be housed at the school they they're mourning like a typical day
of a youth or a senior youth um because this group will be all Senior High students coming with their leaders so they get up in the morning around 7 they have breakfast at the school they take a
sack lunch they head out to the site they start working if they're doing exterior painting they'll be scraping uh priming that kind of thing they take a break in the morning for devotions then they get back to work
have a half hour lunch get back to work and um then they'll take a little break in the afternoon then they'll come on back to school shower typically and they have a evening program and then it lights out
so their their week is very full and they also are here to get to know the community to get to know the residents as well so really a wonderful week of serving and I compare this to back in
the day of going to uh we used to always go to Eagle Lake as a as a kid I went there and went to Luther Crest and met a lot of people and and obviously our parents paid for us to go but it was a
week of mission and fun and getting to know the community Etc and from the time I was a seventh grader until I was a junior I went to eagle leg each and every year and we did a lot of funu stuff there and and this group is coming
to help our communities which is obviously giving back and a wonderful week of a lot of service to our community what we are also doing right now is we are are working on
fundraising our fundraising goal is 23,000 we're already 57% there which is great we have some current donors of Douglas County and OAS area Sportsman and some of the funding that
we do have in our cers right now is from a previous Work Camp that was preco it was delayed due to co uh so obviously when it did happen in
2021 then and this one was in Alexandria there were fewer students who came but it was a very successful group cares Camp so on page five if you want to just look at that you can see our goals there
you can see some pictures of the youth who the senior youth who were here in Alexandria and then on the next page is a picture of a wheelchair ramp and a
before and after picture of another home that was completed this one was actually in Eon when we did have group cares camp in Herman actually Herman was the Hub that year and then on the next page
you'll see some pictures of a couple of groups that came together and did another home um and they believe I believe they started this one on a Wednesday and actually finished this one on a Friday this was one that was in a
reserve and they decided they they could get this one done too so really good stuff sounds good I do believe help me we've when it's come to our County
have donated I think it's at $5,000 typically yes and so but that would be in our 25 budget so okay do you need any we don't do we do you need anything from us today as it relates to that or
do you trust that or commitment to the we trust your commitment we you know as always appreciate you and I wanted to or Joe and I wanted to be here and let you know that group cares Camp is coming to
the community and it it is just a wonderful week and if any of you can participate in any way in the evening programs or want to come out and visit the sites you are so welcome it's just a
spectacular week so maybe make Chad note of that as we proceed into the 25 budget work yeah we'll be sure to provide updates to as we get a little bit closer to it yeah we start early because
applicants you know applications go out that fundraising we need in place and there's many pieces and moving parts that happen behind the scenes which involves all staff West Central which is pretty great so okay thank you you're
six minutes into Stony Brook Township that's my fa I forgot this part but you had a very wonderful presentation and we'll look forward to meeting you at the site right and thank you sounds
great thank you okay we got a team uh from Sony Brook who want to come forward and since we are recording we'd like you to be G to front and center underneath the microscope
underneath the microscope we are what's that put me in the middle voice of us I guess what we're we we're working on this road project and we been working on this road project for a long time
um some permits have been paid now we're they Wan us to papay for a land acquirement um I guess we're kind of wondering if we can get something in writing to say that you know the monies we're spending right now County hasn't
paid any that I know of towards this project and according to what this Road and Bridge thing says we're supposed to pay afterward it looks like to me after the projects is done um we got any we want something we would
like to see something in writing that would pretty much guarantee us that we're not going to spend over the $20,000 there's $110,000 for approaches and Bridge removal and up to $10,000 for engineering
so is there any way that we can get something in writing with the down and the completion date and the completion date because we're not seeing anything happen right now except Township is spending money and a lot of meetings are talking yeah and getting nowhere and
caved in roads that are getting dangerous yeah as this road I mean we were going to we were going to replace these CTS back in 2019 okay that's when this other project came up with the lightning Dam so that's where the expansion of uh
you know Outlet was going to start but so I I got a Chad or Matt have do we have prior some narrative or information as far as
what we're hearing today well it's been engineered I mean we've got drawings from an engineered for that you guys that the county has done and there's no engineer here I think yeah mat maybe Matt you want to help us a little
bit guide us guide us mat what part would you like to know about CH status of the project you guys are looking for completion date well there's no completion date right now because we
can't advertise the project just yet we're waiting on what mitigation credits to it does sound like though every one should be completed within 3 to 5 years we're on five years we're over five we're actually over if it started 2017
but that's long before my time I can't keep till when this project is started but no we're at the point where once the Wetland mitigation is completed then I would put together the proposal and advertisement it's but now
they're coming to us for $5,600 to add to to buy land but here it says 100% of the costs uh for any RightWay acquisition is paid by the county not by the
count RightWay acquisition isn't reimbursable Wetland mitigation credits that you pay is reimbursed so the way the funding would work is once the project is Bid And it's
awarded then the State we put 95% of the funds into an account that we can draw and if you have invoices or costs you can just ship them to the highway apartment and we'll submit that along with everything else want
constru and that way if you spent more than $10,000 you'll get that money back but you got to spend it first the bridge of the approach so your out of pocket wouldn't be more than $20,000
total anything beyond that $20,000 you would get back we're looking at the so we write this check we've already one for over two grand to get this thing started so we're already pushing close to eight grand into this and our Max only be 10 for this engineering
C well and where we don't even have assurance that it's going to happen yet the been set aside and approved once the plans were approved the funding's there it's just want the project to B that's when it available to right but how much money
are we going to spend on it before we even I mean we could be sitting at 20,000 on this before we're even going and how many more years that kind hurt our well outside of the Wetland mitigation credits there wouldn't be any cost to you guys until
construction starts and at that time the county would carry the financing I know seems like every month we get another call that we owe more money for something already well that is part of the $10,000 set so once we hit our 10 you guys
County taking over starting to pay the bills on we keep pay we could pay bills get reimburse well we just assume that yeah you guys can pay the bills and because that this actually says too that that's all under
consideration what what the township gets charged we don't just automatically pay the $10,000 on the on the approaches and and Bridge removal or the engineering that's all under consideration between us so we could pay $1,000 of if we felt like it
basic is $182,000 of which the township would be responsible for $10,000 that about the approach cost that estimated is at about 70,000 the township would be responsible for up to
$10,000 that cost so they'll be at the end of the day the county has to put in $20,000 to get $250,000 I guess myself all I'd love to see this handled is the county takes the
takes the bill and does it and we as a Township give the county the 10 for the engineering and the 10 for the approach and all that we give the county the 20,000 we're done and you guys take care of it to me that's how it sounds like in this letter how it's supposed to be the County engineer supp
to handle it that could have every month of us getting bills that could have been happened if that was negotiated when started project but back then there's no there's no record what you guys discussed
item do do you guys remember that new I was you remember it then yeah well was it Tracy and Tracy I think that's where we started are there you guys have told
minutes St yeah yeah for us is when we started this we got a grant for 20,000 to cover our cost well that Grant expired two years ago and we had to give that back so now we're going do their own money instead of grant money too and it's still not getting complete
so we almost lost the road here two weeks ago yeah so that Grant available to reapply for or well when do we apply for good for two three years yeah and it's not a it's not a short process I mean right we met I I messed with that
for over six months before right because we fixed the road one day and two days later it's missing again it's only going to take somebody coming on that hill at the wrong time and it's not marked we've got it barricade now well it ain't no it's it's fixed again yeah so I got a
question Matt and then I'll I guess for can we agree on a desired outcome vision for this project and if we can then then Matt with your leadership decide the process to reach the vision
or the outcome because I going back to a prior staff and what happened unless we got them documentation it's really hard and a lot of us weren't down this board so I think focusing a lot of time digging I think we should be forward
focused and and outcome based is can you can you lead us through this map well like I said previously the only thing left is the Wetland mitigation and then I'll taken from area to biding and
construction which will be in the spring so then so we I I thought as soon as we got all the permits that we could put it out on bits well you can put it out on bids but the time frame for getting boxed over right now is probably about
six months so even if you B it right now you're not going to get any work done till next spring anyway what the same situation what another projects that would on if this is going to take until next year we're almost going to have to
put a CT in there until then guess that's up to the township what they want to do with well no no because it's becoming part of the project that's taking way too long what SI cish 460 yeah in
there but the thing thing is that they doubled the the capacity coming out of the lightning lake so that's how this thing all got started in the first place because we've had flooding problems on
that road luckily this spring we you haven't and but but it's still taking out the road it's still taking out the road so when they added that box that added more hydraulic to you guys yeah right so you got more flow down there
right and there ain't nothing rip wrap and you and you can't they won't let you R right you know I mean this is a the problem I that I see is that it's a Township project C's
coordinated we dealing with State DNR and it's Federal money so you want something that's pretty much screwed up here it is you know this is why it takes so long we've had the time though I mean
there's been plenty of time yeah it's so if the Wetland situation gets addressed and handled is the process then plac to move forward mat so and and that's what's the
estimated time for that to you think to commence and get finished be commend soon as soon as we write a check for $5,900 then another check for 133 something like that
so the moving the project forward is is being held up by the $5,900 well I just got that for call last Thursday or Friday that's I wouldn't say it's holding it up that's just the last step at this okay well that with that 5900 does that
where does that bring you towards your [Music] 20,000 200 something last year and then this will be the next one so is this something that the highway committee Bill and d and Matt
that you can prow this and and work with this own ship and move forward I don't know if if today we can are we looking to some decision from this body today or help someone help me with this Troy well the the theory is if you say
well we'll discover this as You' set a precedent now that all townships are going to say well want this road project and the county just takes over and does it you know I what I heard today is that the 5900 and then another will get us to
the point of bidding and I think that's where I don't know what the estimated time for the mitigation is but can we mat can that be this project be bid for even spring work once
that check is issued and they're doing that mitigation or do we have to wait till it's done well as soon as they send it in we'll get a receipt that it was processed okay so then I mean we can bid it after we get that receipt that yeah
it's much like the 34 project and trunk High 55 they're planning on bidding those in September and October so I have enough lead time to get the material made for the projects next yeah and the commitment out the
stay the same time so that Ro and Bridge money is sitting there Town Bridge funds it's all set in there yep they're dedicated they're not allocated correct yep it's in cover it's just not available
to so these guys are looking for a schedule what do we need to provide to you guys the proof of our spending [Music] paid drop off highway I mean to me I need reassurance if we're not going to spend more 20 on
this right and another it's got to get done because 55 right is going to be shut down yeah before 55 yeah our is going to get used when 55 guarantee y there's no way
around way more than the so M are you comfortable that obviously I think we know what the outcome wants to be and that the process is if you work with the Township in
this yeah yes it's the next step just another project so are are you comfortable working with Matt and the bilding committee which is uh BL and Bill the iway highway excuse me thank
you Highway yeah so Danny are you guys gonna send that check in then 5900 we got a meeting tonight because you're expected to pay the 20,000 right I mean up to yeah up to
20 yeah yeah and I think that needs to be done as far as that $20,000 go here looking for or something hard is written directly in state stat that's a yeah I guess we're do like to have everybody aware of it so
that it's you know and then we can we can follow a highway committee meeting and then you guys can come there we can talk down at Highway and we get her going okay we can't we got to keep coming to get this done four
years and nothing happen so we've been we've had kind of turnover in the engineering I understand I again I again but the trouble is you know what I mean he comes in and we're playing clue here you know it's Professor plum in the skullery with
the Candlestick you know what I mean that who were the players were way back when so it's it's an education thing for for Matt but the plans were drawn up years ago it don't take much to look at the plan and oh we got to get a cul coming right yeah I
agree anything else otherwise i' like to thank you here's your thank you thanks y okay we got 945 Human Resources all right the first thing I
have is we just need to uh pleas we on motion to um designate can the authority to sign the ukg agreement to pay that amount we talked at the last board meeting um Justin drafted the agreement um and now it just needs to be signed
and and so we need to give uh board chair the authority to do so don't move you got that Chad authoriz chair to sign the agreement yep we had a motion we had a second second
discussion all in favor to say I I H Carri all right thank you uh the next thing I have is a memorandum of agreement so um during our close session last week we talked about incentive pay and so we've talked to the ls group um
they um voted in favor of the incentive pay that we talked about so in the memorandum of agreement we talked about the um beginning of the third quarter um which would be July 1st the incentive pay will be um so for any of these um a
deputy that holds any of these certifications would get incentive pay for for these uh field uh training officer the one um change we made there was it would be a deputy sheriff limit to employees but then also adding
dispatch because we have fto that that does for dispatch as well um too and so we added dispatch in there as well and then use of Force taser the limit would be two employees firearm instructor limit one employee uh
drug recognition expert uh there's no limit on that uh EMT uh no limit on that and then drone limit to employees and so what was talked about would be the incentive pay for these if an employee holds one uh certification or one of
these they'd get $250 a quarter uh for this if they have two there's a limit of only two but if hold two of these um they would get $500 a quarter um for these certifications to do these um with extra training and extra time that they
put into to doing these and holding them um so the the ls group agreed to this um and so now I'm coming to the board for approval okay is there a motion to approve
the memorandum of agreement agreement mhm thank you Jo say any additional discussion all in favor say I I opposed
carried okay um the last thing is just an update um we currently have the coordinator position um being advertised along with the office um office manager um account Tech those are the two positions that are being advertised right now uh they close on Monday I did
change them to open till fil because obviously this week with being a holiday week you know it might be um quieter this week so I did change those to open until filed but we'll see where we're at on Monday um and we're just taking
applications in right now so um we'll see what we get on Monday and then we'll decide um you know the interview panel I don't know what the board feels about that um my thought would be you know being the strategic planning committee
was the one developed um the the coordinator job you know functions and duties and things like that maybe that would be appropriate but um I'm not sure what the board feels on that so that's an update on that I don't know if anybody has any
questions so maybe we should I don't know the timing but as long as we're talking about it ination to the interview the initial interview team that this strategic planning committee
would be the the committee to do that comments do I you got a comment on it no that's fine we bet the process if that's the committee that's deciding it you're the board
chair so it's my opinion it's do thoughts on it do I think you guys should do it we to pass that off Doyle it's not if it's not personal you won't feel bad you're left out no that's fine okay the other thing I think uh you know
that that's really important and that we have somewhat of a passion to fill a position is that we also understand that that U it'll come with a cost and that we understand that that in the next budget cycle that we're
going to need to fund this position and I know there's potential discussions that can be had in along that line and and but we are I think we've moved in this direction we've had motions and second and voted that this is the
direction this group wants to head and that we're uh committed to the process and not and not uh swing from that I think that's important and so if there's anyone that wants to
weigh in on that I think it's now would be a good time any else uh Ashley that you wanna I don't have anything else you got us absolutely on time
perfect thank you G thank you Mr morning [Music] morning uh couple things uh first would
be I need board approval for a res resolution approving state of Minnesota joint Powers agreements with the county of Grant on behalf of its Sheriff regarding the Minnesota internet crimes against children task force or it's called
iak um we've long been Associated uh with IAC um and this uh agreement is between as I said state of Minnesota Department of Public Safety the Bureau of Criminal apprehension to
utilize applicable state and federal laws to investigate and prosecute crimes committed against children and the criminal exploitation on children that is committed Andor facilitated by or through the use of
computers um we've never had the jpa before uh it has now being required so we went through the process uh to get the appropriate uh documents and paperwork drawn up um Jen has long been a member of iak who else do we have Jen
that's we're gonna um currently so Elliott and and Ken so we're gonna send to Elliot okay Ken doesn't work okay so we're gonna have one other additional and that's our investigators uh positions to help uh work with this BL
remembers you know back in the day we always were assisted by uh the chief down Morris for a lot of years investigating they were uh an iak member uh but we have the abilities and the training to do it ourselves so we just
needed to have uh this approved by the board in appropriate signatures so you mentioned jpa so that we we're entering into joint Powers agreement with who the state of Minnesota Department of Public Safety Bureau of Criminal
apprehension those three agencies okay those three that was yeah and this a standard form that they're requiring or yeah and then there what would there be or has it been
vetted by Justin or not needed or not okay no no he's he's fully aware of it and again you know we've uh you know unfortunately um it is something that is happening every day and we do
investigate and do arrest and do charge according yes our most well can't go into details but our most recent Cas is based out of Hoffman correct yeah so so is there a motion and you to accept the whatever so
Dad gets it right yeah the joint Powers agreement uh with the iak task force okay IAC second second additional
discussion is there V attached to it no favor say I iOS car uh next we need to discuss the law enforcement contracts between the the
county and the Ci's for police services um this is our last year 24 is our last last year for the three-year contract uh there's been uh discussion off and on um with the city councils all of
which that we meet with regularly after the first of the year you know that time frame may be spread out over two three month time frame uh they're aware that they are at their third year of the three-year current contract um during one of our Personnel
committee meetings uh we' had some additional discussion as far as where we at in that Gap with what we called our loaded rate um and that loaded rate back in and dght you could help me out as far as the date when this all kind of
started um the loaded rate for a deputy you know included wages uniforms squad car um all those things that would require a deputy and we had to break it down to an hourly rate of pay which is
$53.3 that was that was the figure back then that figure has always remained at 5333 uh when we renegotiate City contracts um historically again it's always been
a uh roughly a 3% increase per year which equates to about $1,200 roughly for each one of those three years or $3,600 over the three year period perod well we've Al we've obviously gotten behind on that loaded rate um so
I had gathered some figures uh work with Chad uh to come up with a new figure of what the loaded rate roughly should be which would be um $755 which is a
$17.22 difference um 7055 7055 so which was 7 that include the incentive pay we just approved no no so that's a
$17.22 difference now obviously we can't expect uh or go to the cities and say well here's the new loaded rate and you know these are what the contract prices should be now there has been that talk and concern over some
time that you know when is too much too much right when it comes to the contracts so can I up you're saying yep so if you apply the 53 I'll round it in the 70 what is that what's
the analytics on an annual basis what does that 70 mean to well if if you went if if the easiest way to do it would be to take uh the 1722 times whatever our uh contract hours for those cities would be the
annual hours so do we know so well take uh take off for instance 700 and take 730 times at 1722 12 yeah
12,570 um there has been some Talk Amongst city councils that you know um would the board consider a fixed rate a a fixed number um moving forward um obviously I can't answer those
questions um I did encourage the city councils when we did meet with them to uh reach out to uh each one of you individually for their for their areas I don't know if anybody's ever done that um we had recently had discussion with the City of elble Lake last week uh
again uh this conversation with be between the mayor and the clerk and and Jen and I discussing the contracts um so it's kind of where we're at now you know we're going to have to make a decision I did figure a 3%
increase again just to give everybody an idea of what that may look like um so Ashby Barrett Herman and Hoffman all under the same contract they're all the same they're 730 hours
annually um and if we were to move ahead with a 3% increase for those four towns you'd be looking at for 2025 it'd be 43,81941 would be
45,000 12748 and 2027 would be 46,48 130 okay that's ashy Barrett kman and Hoffman they're all under the same
contract Wendell and Norcross are also the same contract but they only uh they only pay for 96 hours annually so if we went with wenderland Norcross again figuring the 3% for 2025 we'd be
at uh 55944 26 we' be at 57622 3 and 27 we be to 59 3509 city of Elba Lake who has got the
biggest contract in May um have 2,920 hours annually for um you could figure the 3% if you don't want to listen to all the numbers but in 20125 they' be at 175,176
3 then you can take the 3% on top of that for the next two years um you know keep in mind I think was the city of ela Lake was the last to enter into contract agreements with us
and uh um that was back in 2017 uh halfway through 2017 and back in 2017 they had over a uh a $200,000 budget for the city of belade for their own Police
Department so even you know five years later um this is still a great benefit to them and a great cost savings to them but there is that concern uh speaking for all the city council is that you know when does it get to be too much and
so I guess I'm looking for a direction from the board on how would you like me to proceed with this keeping in mind you know that the city's also have to uh start looking at their preliminary
budgets for 2025 question yeah do you have a Target percentage of your budget that you try to to collect out of the contracts I mean there's not there's no comparative the loaded
rate there's you haven't you don't face it from that angle no the contributions by the cities you know historically have and and at least correct me if I'm wrong for those that have been involved in it have just it's been what it is what it is and
the the county then absorbs that additional cost yeah we've never been able to really Chase it as he he kind of explained Ken with trying to keep up with the cost of the
increase and um just always kind of entered into that agreement of that 3% because that seemed to be feasible for everybody would that would that be accurate Troy I I think so you know that the thing to me is I always wanted that
ask John for a new loaded rate back in 1718 the the county was actually charging more than what our loaded rate was so if you look at that it's kind of startling that we went to where the county was actually charging more than
what the loaded rate was to now we're behind $17.22 cents so you see what happens in seven years six years so that is that is the part that yeah
it's that's arming way back when that loaded rate was like what was it like $42 or something 5330 it is now you know that's what it's always there but it was before when when Troy was a sheriff it was like $40 something dollars wasn't it
Chad you were which went up 3% every year so it had to have been lower no we don't but that 3% that 3% increase is not figured off to 5333 the 53 the way I understand it is the initial
contracts were figured off the 5333 for the annual hours y the 3% increases per year not figured off the 5333 it's figured off the annual hours I suppose you could
say times the 5333 but if you divide the the contract the hourly rate would change yeah that's kind of what yeah yeah so I got question what about this this jail budget where it's at are you
going to I mean would this kind of help with that inclusion because these jails are going to start charging more money Douglas is going up and Travis is going up so well we're we're already at so we're already at what 65 or $75 an hour
yeah or a day excuse me um now we've had our discussions that our third district meetings uh a lot of which the sheriffs do have jails now there's been no further discussion with them saying that they're increas in their rate so I don't know um I'm getting it from Commissioners not not Sheriff because
this you know Daves well even if the rate went up to $100 you know I think generally historically my jail budget is right around 69,000 just as a a rough guess and I think we're very very far from even coming close to that so I
don't um and just kind of speaking um off point a little bit looking ahead at the at the budget I don't believe that I would be increasing my jail budget okay so but for clarification that's not
included in this no no no I'm just talking about you know the the big picture here so if any I guess I don't youve heard from Ala Lake I don't know if anyone else has heard from the community is what
$12,500 all that meshes with their probably not going to mesh very well well that's you that's that's just it so yeah I kind of I kind of assume that well because Al would be way more than that
yeah yeah I mean you know at the end of a at the end of a contract um in 27 they'd be almost looking at $186,000 still for the elow city of Elbow Lake and I you know I made this
noted this during our meeting was um they're they're very fortunate so I'll leave it that way so Chad you started we'll be working on a budget so really what it amounts to is
if you didn't go with the new numbers then basically it's going to come out of our out of our Levy what we do we prepare an entire budget of expenses for the sheriff's
department not looking at revenues and we look at the revenues so if we meaning the county meaning the sheriff's department didn't have any revenues you would have ta okay is y
then you start adding your revenues in for State whether that's all the different programs one of what of those revenues is City contracts yeah um if you do not have those City contracts yes we would be leving what do
we budget for City contract you sp 400,000 my say the last part you'd be what for we'd be leving about $400,000 more if all the city contracts went away oh yes they all of them went away all went no so the point would be as we're
proceeding forward with these communities at the end of the day the difference is going to be on the backs of the taxpayers one way or the other right the end of the day it's all tax money it's just wor who's who's taxing
yeah right I mean that my concern is we haven't you know we talked about a loaded rate and we didn't figure in a building payment into the loaded rate and then we looked at you know just in 1718 we put on three deputies to
cover elake Ashby you know on boarding them and I don't want to get into that discussion because that gets back to having one Deputy on duty we don't want that we can't have that you know to
me it's I was never looking at getting that 17 22 difference oh yeah and I and I I totally understand that I think correct me if I'm wrong you're asking is it a 3%
increase or is it no increase going forward if there's no increase I mean that's you're you're far falling farther behind than we've seen what happened in seven years right and I have not you know we we not
have had the number discussions with the councils it's just that you're aware that this is the last year we have to renegotiate and so they don't know what the numbers are but if you know just a little math if they look at it
historically you know that 3% um you know I don't know what the answer is they're if we're between 3% and zero I I don't know what the answer is and that's that's why I'm you know looking for
Direction by the board on how how do you feel that we should proceed with this I had a question okay I got I'll just give you a little history here and then my thoughts on on this uh the first
Police contract was with Hoffman in 1989 it was for $20,000 1991 when charene got to be Sheriff he hired Marlon Riley out of Herman he cut the contract with hofman to 10,000 10,000 to Herman with a stipulation that
no Deputy had to live upon I told him not to do that but I was just a deputy so but anyway so then as uh is when I got to be Sheriff we were negotiating with with these towns and these police contracts they
were they were vital you know I I took pride in trying to provide a service for these town uh with a deputy living in in each community and uh so what I'm getting at here is when Herman U went
from their police I don't know what their budget was but I'll tell you it was probably more than 43,000 in 1991 which is 33 years ago so uh you know these police contracts yeah that's that's a lot of money but that's
where the calls most of the calls are they're where people are they're not out in the farm field where deer live they're these calls come in where the where the people live and so they they need more police services and that's
where the calls are so uh so what I'm saying is that this this is a real good deal for those cities they have no liability they don't have any insurance they don't have to buy the cars they don't have Personnel issues and uh I think most of
our towns see that benefit um and so that's that's what I'm saying that 33 years ago when we started these contracts uh you know these these police budgets were probably more than what
they're paying now and so I just feel that uh you know it's a vital deal we we we need these contracts and and those towns need us in there and then with their hourly with their hourly rates all
of those towns it goes way past what what we guarantee you get a homicide in Elbow Lake there are hundreds of hours past that ashbe you know they come on the contract with that homicide there are hundreds of hours in in to the to
the good so I think I think the the the cities really have a good good deal here and they they're providing service so right thank you um you know one of the things when we do meet with the councils at the beginning of each year you know we always talk
about the previous year's total amount of hours that are spent within the towns and reminding everybody that they contract for you know 730 or 96 or 2,000 some hours annually and um we always
report to them also what is what are the documented hours that our deputies remember to document when it comes to the cases and everything like that and every year we are we are well over what
what the required hours are and it's you know 150 hours 120 hours um and I'm just trying to look through some of my old figures 178 hours extra
361 extra hours now those extras and I make it very clear to the council members that you know those are hours that obviously we don't charge for we've entered into a contract and agreement with those cities regarding the am ual hours and that's what they pay us for we
don't keep track and say oh wait a minute we reached our 730 for the city of Barrett now we're done patrolling and answering calls there for the rest of the year it doesn't get we don't get that opportunity to do that and so yeah like GL it indicated you know we are
always over um you know some of the councils said well gez do we need to do we need to pay you more uh do we need to contract four more hours and um I tell them no we we
don't you know I mean it's this is these are the contracts and this is what you agreed upon and if we're over over it's just it's part of the game so do you approximately know comparatively the called within the the cities in the
county versus World well obviously you know you go by population right and so the all the cities being the populated places that's where the majority of our calls are I couldn't break it down percentage wise CID well
and the only reason and and I think it's okay to address this whether we go to the $17 I'm not that kind of agree with Choy however if I remember right at our meeting uh Carl B 78.8% of the property
tax comes from the Eggland and so if we don't assess probably where the calls are I mean I know we're not talking about I don't think going away with it but it's okay to address it uh that sum increase
now I don't know what that sum is but it does make sense what you're bringing forward is what I guess that was always my argument there with the the calls come from where the people are and Lawrence Township probably has
50 I don't know how many people they got out there but there's not many and you might get three calls a year out there where in in ashp or other town you might get 200 see so it's where the it's where the people live that's where the calls
come and that's where you have to respond in other areas so John you put a spreadsheet together that showed you know what was built for hours and and what you guys actually worked M and I you know that would be nice to get in an email that
laid all that out so we can kind of understand that and if somebody questions that's something but you you John you you you you do that every month with the city council right you send them their they they get they get the activity report yeah they get that sent to them it just doesn't say that you
know Deputy so and so SP back hours that these are the calls that we responded to un build hours versus contact hours and you know you no it's not broken down build and not build it's okay I thought you did that one at the end of the year we we add up all the hours that we've
done and per Town broke up yeah okayo yeah I would just like to make sure we're all thinking the same way on this is that there's three parts to this
contract there's the Sheriff's Office this board and then a City Board and our part and anybody that disagrees correct me is we set a dollar figure for a
staffing level so if the cities agree to 5333 that means we will have X number of deputies for how the sheriff because there ultimately he's in charge of the Sheriff's Office how he patrols and does
and the city said yes for that amount two hours eight hours whatever it is so just so I am looking at this the right way this is so our role is the Staffing and the dollar
figure I don't know if there's another way to approach it I guess the only thing I would say and I don't know if it happens I know we've talked about the short deputies and really stretching the Personnel is there should there be some
Flex in the contract where if you can't be there that I mean it's because of a people gone on vacation or not having staff I mean is there a little bit of this we've we've
never that I can recall we've never not met our contractual obervations with those cities when it comes to our hours to be patrolled so that's that's and I never I never want to be there right
unfortunately that um regardless of whether it's investigations or or just regular Patrol we've always been able to meet it now there may be a a day that we're short but in the long run at the end of
the year it's always above and beyond what we've been contracted for and I'd rather keep it that way you know so what's the timing component but and then we need to have these well you know it's one prelimary budgets right it's it's no different
from from the county you know the city going to try to set prelin budgets moving into 25 guess and they would want to have an idea of what August meeting don't have to contract for it's going to be before August you know so I I think and I and I
thought about this before coming to this meeting um um I think [Music] for purposes of them setting their PR Community budgets can it be presented to them that you're going to base the police contracts off the current 24
price you know not not not recognize the 17 well I I I don't I don't think we can go that 1722 I mean we that's that's the difference I think that again something we've been that cities have been used to
is that is that 3% increase which I think which in the past the board has always felt Fair uh as far as an increase um so I think maybe that's what you know so let me ask you do you have
Hoffman's 2023 rate or 24 rate what what what's that dollar amount if you could do the calculator again I'm not so it's uh 42536 98 42536 divide that by
the 300 what's the hours 730 divide that out that number by 730 [Music] 5333 but if you if you're taking a 3%
increase and you aren't changing 5333 the 3% increase has always just been based off of the overall dollar a month but but if you divide it back that should change the 5333 and if you do that then that it's not
17 because if you go up on the total and you divide it by the same hour your rate you're no it won't be so in 2025 it won't be 1722 if we even even if we do a 3% it's going to be a larger it's going
to be more than 1722 because you got 2.75 for step and then you got a cola of 3% so just wages are going up by 75% so that number that 1722 correct me if I'm wrong John was this year
difference next year it'll be larger am is my math funky well my point is if if you have a loaded rate and you take it times the hours equals a sum if you include the
sum 3% and you don't change the hours your loaded rate will go up loaded rate and what we're charging are two completely different numbers well not if you compare it to the new $17 because if if you the loaded rate
does go up by the rate of 3% the difference is not the complete difference because we've taken increases but you can't say a loaded rate will go up 3% because that would assume that the County's costs are fixed at 3% to go up
so if we charge a loaded rate today of 7055 and we only go up 3% for next year we're no longer charging our loaded rate a loaded rate is calculated as what the actual costs are you can't assign a percentage number to go up and say that's your loaded great because you
have to figure out what the actual cost is but that true cost is still more than $755 per hour you know what I mean to keep a deputy you know Staffing the whole LGE car the whole what was that it was 80 80 bucks 85 bucks way back when
because I remember you know what I mean but we always we didn't 17 18 it was 40 something 40s I believe if it were figured I'm not gonna we're not going to go there no I think what we need to get
I think we need what we need today is we either need to make a decision we're going to charge X for 25 set a date that we're gonna the next meeting that says we're going to make that decision or I mean you can
say the city's figuring 3% but we'll let you know by November so you can take it out of your final you know it wouldn't be any more than x% or well we we need to make sure that the cities know because I remember being
very frustrated on the city council when we would get next year's contract after we've already set our preliminary and we didn't have that increase so we need to make sure they know before they set their preliminary what let me I just did the
map what I'm getting at if you take Hoffman's 40 2,536 divided by 7 130 hours is 5826 it's not $17 because they're actually paying 5826 that's what I'm getting at so when
we're telling them it's $17 difference it's not 17 it's less than 17 because we're charging them more than 53 you have to do that math if you're going to apply a loaded rate to the discussion does that make sense sh yeah it does and it's like I said earlier it
depends on where you're trading at increase from well at some point it relates to the hours so we can't use the hourly loaded rate at one point and ignore it on the other and that's why I'm saying if we're talking about 17 it it's
not that was up to I was trying to get it at the end of the day it's going to have to be a dollar amount and I don't know what are you suggesting because obviously you said it asked to you before August these Council meetings are going to be held either
this week or next I I I would feel just I would feel comfortable in notifying the cities that for Budget purposes the board would be looking at no more than a 3% increase to the
current city contracts and we don't know what that you know again you could figure what that 3% would be you know but
um for the purpose of them setting their prelims that's the number I would like to get out there we have to obviously the Board needs to agree on what is conable to the board when it comes to the increase what would they expect to
see and that was last year's the three years you put the 3% into each con the last time we did this well I think 3% is Reon so that's my thoughts I don't think we should be any
less than that either so would we be no more and that would be doing a three-year commitment at the no more well and again we've we've always done three
year um I don't I don't see that there' be a reason not to do it again but the cities may want to not do that I can't speak for them you know they may say well let's just look at a one un
contract and revisit it next year but if three if 3% is fine then that's what I will uh in inform the councils of uh for budgeting purposes and we can further um we can have further
discussions after that well I guess what I would say is 3% next year I don't I'm not saying years two and three would be more but at this point what I would say is 3% per next year because that gives us time to
work to second and third year that's not you're not in a budgeting situation at that point right that's kind of what I was going to get at is because I mean we have the same situation with our budgets that if we if we say no more for three years we' really locked our in okay so
you just like me to present uh a requesting of 3% increase just for 2025 so so in essence we're doing a onee contct well I mean we can we have the contract through this year let's say we come to a
deal with the cities in October well we've set next I mean in my mind we haven't voted but in my mind we've set what next year is where we could still in September October negotiate years two or three right so it's I don't like the idea of one year
because then you're just continually you're always been every well every six months you're working so along that if you'd go the three here I guess one of the questions have so we really aren't recognizing the loaded rate
difference other than at the 3% rate and I don't have a problem that we're not but just so we understand that we and I think that's one of the oh no by by having that number put here today we've just acknowledged there's a
difference I mean that that was that was the whole point of asking for it is we need to acknowledge what that difference is it's about $12 over $12 an hour right so I mean no I mean that's that's how you spread the cost over the toil
chips well keep in mind way back two people here three people go back to way back deal with this I don't know that it was ever the intention of the T to recover their true
costs contract with the cities thank you right you're exactly right because because we know that there's going to be these big overes it's just not going to happen no number two it worked out well for the cities because they could control their cost of having their own
police department and in a sense guarantee that they're going to have coverage if they had a single Deputy or police chief was gone we as a county were covering those our rties right correct number three so that helped out
the cities in that fashion it helped out the county offset their ly by recovering some cost from the city so that our Levy didn't increase because of that keep in mind this yes we probably are going backwards on some cost with
the contracts however if you're a taxpayer in the city of hawman you are a number one and the top pay your property tax statement says County they're paying Grand County Sheriff's Department taxes yeah and they get to the city again another they
paying City police protection so it's not just the townships that are picking up the off the difference right the cities are also paying their property taxes too yeah the dght you prob remember that was the conversation of some of the Cities we're getting doubled in right and and my
response to that of course was that the call volume yeah and that that's it was a discuss yeah yeah but it's not like they're not paying anything into the sheriff's department besides their City contract so the 3% makes sense in the sen what based on
that I don't know I'm just saying that just because they pay the city hop and pays doesn't mean that those taxpayers also aren't paying into the sh office they're paying property tax they so we can sit here and worry about 17 and 53 and 62 and 47 and 720 and all
this stuff does it benefit the city does it benefit the county to new the price if it is that's pretty much how you got done yeah so how do we want we want a motion today if we do the we go with what we
said that does appear to be moving to a one-year contract and I don't know that we don't well I think it all depends on how I worded in my you know presentation or letter to the to the cities just indicating that you know we were we would the board would agree
of a 3% increase for 2025 but leaving 26 and 27 open to negotiations for further increases something to that extent and somebody can help me with that letter um because we're never going to be able to make it all those Council meetings before
prelims are set I would just yeah I would just let them know that we've agreed to no more than 3% for 25 but we would still prefer my opinion to we' still prefer a three-year contract it's just for budgeting issues
right so yeah I guess maybe a motion on it then that would Y is there a motion to that effect so move there a second second discussion say
I I'm sorry that ran over a lot longer good discussion yeah that is good um so [Music] thank you sorry guys okay
well okay you got to talk a little louder what was the question do you want us to come back like in November to talk about 25 and 26 to get this contct or that's that's the million dollar question right is what I mean I got I think when you talk to
those City councils you come back and report to us what they think yeah that'd be best we don't want them to think we're in subsequent year that you sign a contract and we can jack the price up that's kind of signing something that they don't know
so in that respect that got to give him some Assurance I would think maybe we should have done with three today I don't know we kicking the G down the road D no I don't okay
re subjective they are I get you yeah hide behind support Mr what do you have for us today so the county has a 10e solid waste plan
that is due up in 26 and it's 25 sorry 25 but six month before the plan is due you got to have basically a pretty close to final draft done so that's coming here you know seven eight months so we're trying to
line up a contract with a consultant who that's basically what they do for a couple they've done it for Big Stone Stevens chipa and a couple other counties around hired them to help write these plans because there's like 35 or 40 steps through the state that you got
to have filed out it's kind of a big labor intensive deal for us and since Greg and I are still kind of learning on the Fly here on some of the solid Wasing this will kind of help us steer the ship way so we're hoping to contract with upper Minnesota Valley Regional development
commission and it's a guy who's he's out of Al so he's pretty close and pretty straightforward he's wrote I think three plans now so he's got it figured out pretty good and the state's approved all his plans so what we're trying to do is get a plan and a contract with him so we
can start working on that big 10year plan so and it's you know I think it's the draft is due in about eight months so we're trying to hurry up and get it kind of contract signed so we can get him start working and we can get all the data he needs from us and back and forth
start all that dialogue so I'm looking for you guys is it okay to sign it or to have you sign it either one is and this has to be in so we we can get score dollars coming back yes and then is a requirement it is yes it's part of the requirement for that and then it's a
good way too to figure out the system as a whole it's kind of your 10-e plan is how does your whole solid waste recycling Organics all that work all as one and how are you moving to get to the state required 35% or if they increase that percentage at all how are we going to get there so and basically here's
where everything goes when it comes in it really spills out the plan of how the county operates how are you going to improve some of these things which through the solid waste committee meeting with the cities and townships that's kind of our that's why we want to get this ship
going as soon as we kind of can so so you're for a motion to approve moving forward with the management contract with yes unbr DC yeah it's a multile whatever that Upper Valley Regional development Comm
and we are out of we're in reality we're out of their region but our region doesn't have somebody who writes the plans so they went to their board last week and said hey can we work outside of our region in your region and both board said yeah that's okay since they don't have a designated person to do those so
our development Commission up in Fergus yeah which one I can't think West is it West Central I think so yeah you should approximate cost was uh about 14,000 some OD change and 143 plus plus a
couple of the expenses so not terrible is there a motion to that effect don't second second with with uh reservation what's plusman uh usually like a lot of other places they
have to travel to so they have to build in travel time but for us since it's not there'll be almost no travel so it's like if he's an an he'll charge mileage whenever he's got to come over here which most of his meetings he does through Zoom now so it's kind of a leftover thing but it's still in there in case we have need to have him come
public in a public hearing right so he'll need to be here those kind things if he prints out the hand out for the public hearing as house then you're paying 5 cents a sheet of paper or whatever it is to keep it keep we we man handle a lot of that stuff yeah and keep
if we do the poting in the paper or if he takes care of all that there's a different and we'll do it obviously but that's depends on how Hands-On which county he's working as wants to be and will be very Hands-On and these guys are quazite government right I mean it's not like a private consultant they're
they're going around trying to help counties with these I think we all recognize Solid Waste it's just it's getting to be a a very expensive Venture and you got to trying to keep your cost down any other discussion all in favor say I
iOS carried yes that was it so now it's 1051 we are done unless we have some Community reports y y okay so we we met the EMS Grand
County EMS committee met yesterday uh in asy uh hman Ashby uh Lake Region Grant County we're there and uh we discussed uh you know what do you need you know
and uh the basic answer was retention and recruitment they need Manpower they need some way to hang on or get these people to volunteer and hang on to them uh so
that was a big thing but uh uh I asked Lake Region what their Eric what their funding needs in the next 10 years and he's told us that you know he figured about $750,000 in cost for ambulances and
things like that and and uh so and then I asked you know uh Eric he he had to leave the meeting but we were wondering you know what this money that came from the state now what what each agency was going to do with it and I texted this
morning and he he they what did they get Bill like 100 you talk at Lake Region Lake Region yeah they haven't talked about it yet with their with their upper people Ashby got
$997,000 and they're putting a new addition on the firewall there so they can get their ambulance and both ambulances in there and they're digging right now it's uh 18 feet out in front and 40 feet wide and uh so that's what they're doing with their 97,000 hofman
had 53,000 and they uh you know Ryan he didn't know for sure but you know this money you can't stock but you got to spend it in 25 so they can't hang on to that money to buy an ambulance with down
the road but he figured in four years they're going to need an ambulance down there but his biggest thing was Manpower because Hoffman Hoffman pays pretty good you know they pay you know up to uh I don't know $50 a run and and uh and
things like that $70 for the guy filling out the paperwork so they pay good but they just don't have the volunteers that they need to do that so you know I know we have talked you know what can the county do you know and we talked about
you know possibly leving some money and putting it you know towards equipment or whatever but they they were talking yesterday you know the biggest incentive probably would be some retirement plan you know and we when we' talked about that but I I don't know how you go about
doing that exactly we did have a meeting a while back where we talked to somebody about you know having a little retirement plan putting so much a year in there things like that but so that's kind of where we're at and also Spock brought up the fact that they're going to do some training at the school over
there and try to get you know some of these kids and you know maybe if there's you know people out in the community that want to want to get trained to be an em or first respond stuff like that they're going to do it at the school they're going to reach out to West Central and all like and see if they can get some type of a following there
because if Hoffman you know that's Ryan said it at all he goes we need people we need bodies we need we need redundancy in the system you know what I mean he's he's working at Douglas County and you know what I mean he's there's nobody
around cing during the day so they're struggling with you know people just responding so they're hopefully I don't know Jared Olen was going to get tied into some of that training so then he he as a city man is around all day long and he can possibly respond
with with you know the ambulance or whatever pilot car or what however it works his own vehicle or city vehicle or something like that to respond to these calls so we need recruitment big time great yeah how do we how do we get
them how do we do that you know the trouble of it is that it's good to have the kids do it but so when they go to college and you lose them right that's what they the conversation I heard was that they get them certified and then they go off to college and by the time if they do come back they've lost their
certification so they didn't get the continuing education y so well we'll we'll keep plugging but that's you know know I I wanted to have the meeting just so we had some thoughts here as far as you know when we present our budgets in
order right I don't know and rason and Backer we at that meeting with us yeah so and Jordan was was the guy that did you know generated a lot of language in the build so I don't know you know he says you guys got to you got to get your game on and you got to figure out what you need to be
doing and you got to have narratives to go in to make sure that this Revenue is the justification is there yeah that was a one time revenue from the state yeah the one time deal has to be spent in
25 so but birms having the same struggle up there remember you did talked about that a little bit Jordan did yeah or C rest yeah so they're trying to figure it out get the wrinkles out of the
thing and what we're whole population down here so we're probably going to struggle with it unless we get you know older people that are you know probably in their you know they're done raising their kids and they're in their 50s and they want they still got some good help and they want to get involved I don't
know we get about 3,000 working productive people in the county and stuff to staff that okay I know it's a challenge and anything other committee reports for the question question that
anything else otherwise I'd I'll J the meeting at 10:57 so the question is do you do you want me to call Missy and we go take the picture and come back and do your thing
that way these guys can go and we actually could come back and meet at the PT