##VIDEO ID:j6YiWz2qKEI## e it's 9:00 CH oh excuse me thank you follow meeting order for theedge to the flag United States of America and to the Republic for which it stands one nation under God indivisible with liy and justice for all motion to approve the agenda um there are an addition for the e schedule for the sheriff's office I got one of those for them as well um and then there will be a employee uh added to Human Resources then I think as far as the order of this I think we need to move the oath of office up after the approval of the agenda that okay I yeah well I mean that way were sworn in before we elect somebody who otherwise isn't sworn in yep that probably work out good so we'll that so we got three changes there motion to approve as change all in favor say I so now you can take office here you three are here are your certificates doy spear Roy Johnson and um if you want to raise your right hand and on the back of that sheet I'll just have you guys read it since I didn't bring one I was a little unprepared this morning so um you know if you want to go all at one time y i Tre Johnson do Solly swear that I will support the Constitution of the United States and the constitution of the state of Minnesota and I will Faithfully execute and discharge the duties of office of Grand County Commission district one in the county of Grant Minnesota according to law best of my abili congratulations what I will do now is I will take these I will um I will sign off on the back of these and I will bring them to the reporter's office and have them recorded and then um you will get these back okay and I'll I mean is is at your meeting okay to bring it back to the next next meeting okay I will I'll bring it back last year's done end yeah that was done on a timing thing because Chad wasn't here and we had to have the judge at a very specific time his memory is way better than Mars yeah I remember that I don't believe so that was for us to get W2 well then we'll proceed to the okay thanks guys thank you thank you the organization of the County Board and gen generally it's been a rotation which I believe that Billy would be next in line so is there a nomination Co County Board chair so move did you move that do I list the [Music] be oh second then are there any other nominations not I'll close nominations and declare by acclamation that do Spar is our new board chair and I'll hand the G to him that we don't have a g go ahead now we uh we have nominations for or do I just appoint them Vice chair Vice chair that's elected I'll make a motion for Dwight and I will second that I have a motion to Second any other nom ntion if not all in favor the motion would signify by saying I I oppos carried we're done with the agenda right well we're done let's call it a day okay he's got a spreadsheet stick around I like that approval of the meeting minutes sent out the minutes were both for the truth and Taxation and also the December 17th e I will make that motion for the December 17th minutes and the trth taxation minutes we have a motion for the approval of the minutes do we have a second second I have a motion on second all in favor of the minutes signify by approving amend signify by saying I I oppose car I the approval of the warrant one thing to note is that the annual dues are listed within the warrants I had U said before the meeting started about that 147th ol Matt responded to my email and could tell us that's a trunck thing I I just brought to my attention I mixed up by add Western Curry expense I'll just leave it for now don't break it out okay don't change it then I'll make sure I change it in the future Kenny did you have that all year like that CU there because it's a $100 at Western Prairie and 80 years oh no it's his mileage not oh mileage okay I sry yeah because I know we changed it so not that we didn't no the mileage or never has been either on well the reason I know we changed it because I remember them asking is everyone okay with it and and it's we get paain um but I know is that the Western Prairie one or not or is it one of the other committees we've gotten prum and mileage from Western Prairie since January 1st of 2022 okay so Dwight's got the same question I have on his forhead well I I I I I always knew Western Prairie was that way I I can't remember the one that we if we ever changed any of the others I horizon horizon is well there is a a committee that reports to Western Prairie that they pay a pum or they pay mileage and then you charge the other one back to W so there are some that are like that maybe it's region four but it's not Western Prairie I think is right I'll get it fixed good catch and there will be that what per DMS and mileage go to Western per that will be in February we'll talk that over again so what's in question here on these bills is the 90 miles that what that is one two well we're not going to pull that out that just pay it and we'll move forward what kind of truck was 140 truck 7,000 I thought they were more than that but uh they are the other parts of the bill still coming in we'll talk that's just the Trum that's just the Trum then it's headed to Falls after that it's already up Falls it is hopefully we don't have to use it P I'm gonna I hope we do too much you don't have we could use some S cover the truck we're approving in the warrants the truck we're going to approve on the agenda later yes it I was going to explain that to you when I get up there also yeah yeah about that average is you sit on that right yeah beded so Pat being you're in the room that 31,000 for that white cap how much does that cover how far does that stuff go well of course depends on hom cracks yeah um we haven't purchased none in two years it uh it [Music] covers i' say between 10 and 15 miles depending on the mon we do so that's the stuff you heat up y y you guys traditionally bu Co patch too how many bags of that or pet you go through that we need P last year is that what it was 52 50 two bags on pet I do believe what are you getting that again turn team okay that's good St it says live in the B quite a l and I found a place now that we can buy it in really okay that'll be cheaper yet yeah comment on the bill I'll make a motion to pay the bills we got a motion get a second second motion and second any more discussion on the bills all in favor motion sign say I iOS D sure how long the oath of office would take so that's why I gave just an extra five minutes but we knock out step on the bottom okay we can set the regular meeting dates which have typically been the first and third Tuesdays at nine so move Mr chair I'm assuming right here here yeah second any more discussion all in favor of the motion signify by saying I I right oppos car uh 2025 dues which they were in the bills right car um for the approval of the opitional newspaper and Publishing bids we did not receive anything from the Grant County heral so my recommendation would be to table that and I would reach out to the Grant County heral to make sure that um we get the uh the Leal rate per inch column um and the form that they need to fill out as well okay appointments anybody got any problem with what they have or there just one there just one thing that we don't have to do it we don't have to worry about this year we just be thinking about it uh this is my last year on the for I can can't be on the library board and Fergus at the Viking Library anymore so somebody will have to do that coming in 26 it meets three or six times a year every other month at 6 at the Viking library in burgus recorder be schedule can I ask one question Dole yep um would you like the Str planning committee to be the same members as the uh Personnel committee I don't know week again I was just going to bring it up if that was a concer well it with Jo and I did talk about it when this first started I was the chair what you're saying is if that continues as the chair being on it then it would be the same as personality I said well it's okay with chair that I stay on it then it wouldn't be the same other than TR I think okay with it the way it is I think it's fine we can just leave it that way the recorder fee schedule um I just seen that uh typically uh fees for services are set by the Departments and it's set by the board every year um so I'd ask the Departments if they have a fe schedule if they would ort them on to me um so the one that the reported sent out um that's just what she currently charges for fees she is I don't believe she Chang anything from the 2024 B schedule okay so we can just leave them the same or just I think we're supposed to have a motion on that well if it hasn't changed it's the same either well we just vote we'll just make it I'll ask for a motion we vote on it and be done I'll make a motion to leave the V there a motion we need a second second any more discussion all in favor signify by saying I iOS period AMC delegates um so for the the delegates we would the environmental and natural resource policy committee me that's Ken bill is on General government policy committee yes and I will stay here and the human health and human services policy committee and the Public Safety Committee and the transportation and infrastructure policy I'm on that and then the 2025 AMC voting delegate appointments be well those five and then we usually have the director of Western Prairie the highway engineer and then let's list the coordinator that I think that would be new this year but list the coordinator so that all remain the same except for the adding the coordinator the only change yeah we still only to get when there you're still only to get one vote per committee or the five for the county but all eight of those could vote so we have a motion leave the same except for the coordinator with the addition addition coordinator I'll make that motion Mr chair a motion read a second second all in favor the motion signify by saying I I oppos Carri okay it's 920 we'll take the treasure now I'm just here give um our new yearly approval for the bank depositories and then the Grant County investment policy both of those to be approved they're the same as last year yep there are no changes in either one of them move second all in favor of the investment Grant County investment policy and the the uh depository designation sign by saying I PA car J me once he signed him I'll just copy him and then I'll bring him up oh sure yep yep that works thanks Jamie [Music] what yeah see you guys congratulations Mr chair yeah thank you all right so the first thing I have is uh our pay Equity so every three years we have to report on pay Equity um and so that's updating all of our um job titles uh if female or male who we have in them longevity and then our ranges for the um breach of the classifications so went through the process and we did pass and so I just need approval of the pay Equity so I can submit that um and I can't submit that until there's been approval from the board so just need approval for submitting the U pay Equity report mov I have a motion to read a second second all in favor all in favor of the pay Equity uh submission signified by saying I I close per right uh the next thing I have is um the addition um so we received um resignation um for from Carl for the coding coordinator position um that will be effective February 28th and he will be reappointed um at that time then back to the accounting assessor um as of March 3rd and so in the meantime then we'll be read advertising for that um we still need to come up with a transition plan um so we be working on that in the meantime um until we get to that point so this would be just accepting the resignation at this point I will make a motion to accept the coordinator's resignation second any more discussion all in favor of the motion signify by saying I I oppos carried and then the only thing I didn't add get an appointment for the county assessor me as the county assessor but do we want to do that because then you can't do coordinator work right so we point we would appoint you back as of the third is this within the extension time frame the 90day so the the 90day extension was through March 3rd so that coincides then we would probably wouldn't need to appoint it because we're operating under that extension right maybe next meeting because then it would be before the third right when's the next meeting inch March oh March sorry sorry we're not even in we're still we have a much better plan in two weeks than actually slow down we on generary right I guess um yeah any else on that piece I just have one more thing to mention um so the fourth quarter cyber security we ended that on the 31st um we have one individual that hasn't completed it bill I tried to get in it wouldn't let me in there it's been extended now till Thurs it's Thursday it's open person in the room I wouldn't let me in there for some reason is it the person talking yes oh I got the grease gun ready to go underneath the bus so that's the only thing I had to mention because you told me I needed to tell you I've done everything else but I I did mine on the 31st and I think it was like at 9 p.m. this IED exciting New Year's Eve it wouldn't let me in for some reason you I was doing mine and Bill told me that I can't get in I tried a couple times and I was like what the heck you can always call me and I can help you I'm going to bring the thing and then we're going to say who from I did you speak to I didn't talk to anybody so there you go we have one over how many that hasn't got it done it's no before stuff is what we're talking about it's through no before the cyber security yep that's all I have thank you can't we drill on this a little longer you can I'm going to leave it's Carl um so annually I'm required to bring all the changes that have occurred from the County Board of appeal that happens in June through the end of the year um so that documentation of 112 Pages these are all the changes that are allowable by this by state statute most of these changes changes would be Homestead changes um or uh State value changes such as utility lines railroads those types of things Market driven change Market correct well um sales wouldn't be included so I can't just go in and say somebody comes in and says well our basement flooded and you know so you should reduce the value for 24 we can't do that only the board can make that change so I can't make any changes outside of homesteads splits those types of things uh the value has to remain exactly what it was when the County Board appeal closed or adjourned did we have any changes well there's some 112 Pages well I thought you said there was 112 pages of what could be change oh no of changes these are all the things that Chang are they're in the packet homesteads or they didn't qualify for special a they were lost Homestead um there's there's a lot of different reasons that there can be changes but these are all allowable by the state so we need a motion approving that or correct it would just need to be a motion to approve the assessment changes that's presented I'll make that MO we second second any more discussion all in favor of the motion of the changes of that Carl presented to us uh signify by saying I I oppose carried that favorite thing right here my spreadsheets if you guys don't want them away recycle them whatever but this is um our equipment list heavy duty light duty and on the front page is what I plan on purchasing in the 2025 year a grease gun for me we have plil all right so last fall I came to you guys uh August September I got your guys' approval to go ahead and order a new truck um they agreed to hold off on the payment till the 2025 year and they would like that to be paid for now so um that was a 147 431 bill that came through this morning so that total is 42 on the spreadsheet yep yep so um I have not uh even quoted out any of this well I have quoted out this stuff but I haven't talked to any of about ordering stuff yet for the other stuff that we need yeah so so what is the what are the cross what's the cross conveyor the cross conveyors are conveyors that we put on the back of the trucks okay they are for hot mix or or shouldering y That's just a a belt conveyor back there so um with us doing more hatching um it's just easier for us to use this stuff you know it'll be more efficient don't put pil you can direct it more y y I don't know if anybody saw like what the state was doing out here this summer I mean they were doing miles and miles a day you know doing this patching and we were doing feet you know it just takes a lot longer the way we're doing it so I noticed your spreadsheet isn't doesn't correspond with your front sheet nope it does not but the plan would be the front sheet or the spreadsheet the front sheet is what I plan on purchasing this year okay the spreadsheet um this some of the stuff is not in on the spreadsheet even at all instead um that is just what so far price out or purchased so um and going towards our budget numbers this doesn't correspond 100% either because this is not every piece of equipment we have I mean we have a lot of smaller stuff that is included in that we don't put on a spreadsheet yeah and our PL y so 453,000 is in the budget yes we have we have 500,000 in the budget of this year that you guys approved um 453,000 of it right now is spoken for I have some leway for something that might come up so um because it is considered our major minor equipment purchases so if I need to buy a jumping jack or a plate Packer or something like that come out there if something fail on us so yeah so I'm just here to I mean you guys already approved it but I wanted to let you know that that was coming in the budget or coming in the bills today that 147,148 will be coming when the truck is completed from to master and Falls we're expecting that February is somewhere in there so um as for the pickup the and the Bobcat attachment the cross conveyors and the roller um I'm going to probably wait a little bit to order that stuff there's no sense having that on hand yet I don't have no place to really store it at the moment so wasn't there a mill That was supposed to be on the sheet with it with the skitter the we already got the mill that's um well that was a 25 purchase wasn't it no that the mill was um a 23 purchase that we did for 19347 y 10 likes his spreadsheets and I know what happened during the Cyber event it's kind of got lost or Y but I do think it's important Pat from a budgeting and just a leadership standpoint that if you you and Matt take some time and and extend this out so we have an idea over period of time I we got obviously it isn't something we need to do in the next two weeks but I do think it's important that we look at it where everything is and what we got ahead of us yeah so if it works to get this Rec completed and I know obviously it's a budget but the we have an idea of kind of what's coming yeah I think it would be favorable you know and as for most of the equipment here if you look at it there's only a few items that we are you know we have a replacement date you know and this all started with Tracy designed this to begin with when he was here you know there's only a couple items that we are behind on um for instance that loader we talked about last year if we would had money left over the budget maybe last year have been a great year to purchase it well we had some money left over in our budget but it wasn't enough um so I just decided not to I mean it's it's still a good loader it's got a brand new motor in it I mean it's and the reason I say it is some of us periodically get asked that that you buy stuff for Highway and it takes five minutes for large large purchases but in reality it's part of a plan yeah and so I think it's important then when we do get asked to approve something if it doesn't only takes a few minutes that it's part of a way more comprehensive plan Y and we can then use that as our reason to and and as far as our major equipment as our road graders and our trucks we do have a plan that should forever go on is every other year we're purchasing one or the other right you know same with the pickups the pickups I have the pickup it just you know it goes what 2028 think it's the last 2031 so I mean there is a plan there I mean it's just some of the smaller stuff is just I don't know how I mean it can last maybe you don't get used very much one year it can last forever so you never know it's tough to plan I see what you're saying but it's stough you know if some you can put on you know miscellaneous or smaller items 1,000 or whatever I get that but I think it's good idea to have a plan okay so I don't know if you you guys already approved your buy I just want to talk to you guys about what it was going on so so like a tow Master that's the plow on the box that's the plow of the Box all the Hydraulics Electronics do these have them under plows on them or no okay Bell scrapers B I would say we should approve the tow Master we already approved the truck we already approved the truck yep um and I well that's approve both them because I brought both the quotes to you back then when I quoted right we're looking going forward to start approving expenses over a certain amount y so I think that's we moved from one stage to the next I think following that it would be a good plan to well is there anything that we'll sell older truck yeah we'll sell one truck this year um this the net or will that come in as this is the net yeah I don't I have no clue you don't trade them in we don't trade them in we auction everything they won't trade them if you go on some of these auction sites like Min bid there's the state doesn't trade others and it's all auctioned off it's you get way more money Ian bring 30,000 it depends on the shape the last one we sold brought I think uh 20,000 or 22 something like that so sh or somebody yeah last one went to Missouri so I don't know you get a lot of exposure with bid though you know like that old roller that you had you know well we don't use mid we use gov deals well go deals or whatever you did that is throughout the 50 states great great so so where did that that old roller go Wisconsin Wisconsin and we got good money out of that y I will make a motion to approve the tow Master portion of the truck building pre-approve it I'll second that motion Mr chair we have a motion and a second to approve what's left on the 2025 Max all truck and that number is 19497 that talk y any more discussion all in favor of the motion signify by say I I oppos carried all right you guys have any more questions give me a call stoping thank you we guys he's at home with a sick little kid today so he's got a house full of sick people so you got to put up with me on maybe a little refreshing from my from my perspec glad you exactly so okay so you guys see what I got on my on our agenda is uh uh a couple of things right we got the fee scheduled uh and I think the last conversation Carl and I had he was trying to maybe do a universal Fe schedule but you know I try to bring this forward every year and I believe you got an electronic copy before you right so I uh we had some conversations last year and we did bump things around a little bit but for the most part I've always been an advocate of uh trying to keep these fees reasonable so that uh people are comfortable with coming in and paying the fee versus trying to fly below the radar and then just creating hassles of not getting the permits so unless you guys think differently I would entertain that we try to leave these fees as they are there any changes uh no not from last year last year we made some adjustments to uh a few things I think I believe if I remember right we bumped up the after the fact fine and then we also maybe jockeyed around a little bit with the move the conditional use permit fee up uh then I think we did something with the large solar systems as well so but for this year I'm entertaining or recommending try to leave the same I'll make that motion Mr chair leave the be schedule the same with 2020 we have a motion can we get a second second all in favor of the motion of leaving the fee schedules for 2025 for the same as 2024 signify by saying I I posos car thank you all right next thing uh in our in our Solid Waste ordinance we do require that our hauler have a uh license for both the uh transport of the solid waste and the uh uh recycling so uh traditionally what we do is is the the huler will sign that application and then I I as the solid waste administrator sign it but then we also have the County Board chair signed the license as well and that again I think we forward it out to you guys so you should have a copy of that and that um one of the conversations we had internally was um you know it's it's not a huge license fee and it's um something maybe in our committee now when we meet we could talk about maybe next year whether we want the County Board chair to continue to sign it um I mean we can present it to you but it's you know I don't know I guess what I'm saying is is moving forward I don't know maybe next year we could even just consider authorizing the administrator the solid waste program to sign the license and be good with it or maybe we just make our license to coincide with our contract yes we have a contract that says he the only one that they're the only ones that can do it yes it's kind of archaic to then have to go back annually and license somebody that is contracted to be the only one yeah yeah but but that's the way our ordinance is set up and I think we've talked about you know right now where we're at with we're redoing that plan our 10-year plan and this is that opportunity now and I've actually uh started to crack open that ordinance to get it in line with a format that's similar to our Shoreland ordinance and that's one of the things we'll try to address right I me we got to do what we got to do in the meantime but exactly yeah so I guess what I'm uh uh looking for is an acknowledgement or a signature that our holler is uh because of our ordinance we have to have a signature from the board chair that says that they will be our licensed holler for next year I need a motion for the board chair to sign the licensed agreement I'll second it too but then the posting of the bond does he have to reissue that Bond every year yes yep the bond yes then traditionally don't you have to go through this process ordinance States yeah yeah but that would be that's maybe akin to what what Troy and I were just talking about but the bond is an every year thing that they get yes right yeah yeah part of the contract yeah yeah it is yeah yeah so um I guess if you want I can give it to Carl and then you guys do your signature stuff I got it here so I'll maybe just uh give it to you then and then you can get a signature when you get your signature packet put together we have a motion to Second for the solid waste and recycling hauler license any more discussion all in favor signify say I all oppos car thank you ordinance yep shorel ordinance so just so you guys are aware that uh um is being published in this week's paper for our formal hearing before you guys which will be your next board meeting so this is more of an FYI uh just to let you know that you know the Planning Commission recommended approval you guys have gotten a copy of that now today we are going to put on our website that ordinance that we will be adopting or potentially be adopting if you guys approve that at the next meeting so we're scheduled for o' so that will be then a public meeting right that the public is welcome to attend it's a hearing a hearing it's public hearing right and I I think you know based on our last uh Planning Commission meeting uh some of the uh comments and concerns that were brought up within the within the community got addressed so uh how many people are going to show up hard to say but I I think we we alleviated a lot of those concerns that we have at the Planning Commission meeting so it should should be you know hopefully we maybe we'll get some attendance but if not uh I don't know if it would be a rubber stamp that's kind of the point we're at now so just giving you an FYI next meeting we'll will uh present that to you guys okay and then one last thing that I don't know is in there but Carl had it listed uh I did publish in the paper and in the the uh on our website looking for a a pack member to represent Troy's district and we did get one uh individual that showed interest Pat solstrand who uh lives out on Elbow Lake and I did talk to Troy a little bit and I've talked to uh uh Pat about that and uh he's uh interested so if you uh I guess my recommendation would be for you guys to when you do your appointments for the Committees that uh Pat be the member or the district one y so I don't know if we need to do that now or if we can just wait when you do that big laundry list of appointments oh okay so well I'm spinning the wheel then okay we we did not have them on okay all right so there you go so um I guess maybe that would be another motion then to uh recommend the appointment of Pat solstrand to the planning advisory commission yep I'll make that motion okay I'll second he used to live on Pelican yes yep yep and he's still affiliated with the Lakers oh heck yeah yeah he's yeah he's yeah P kind of runs that ship a little yeah yeah he's a he's a pretty sharp guy and he's yeah I and I like I told him in an email I said he'll be a good addition yeah he's very thoughtful and articulate yep he was actually at the Planning Commission meeting oh he was yes when we had our hearing I think was sitting right about there y grind yeah yeah y y y so yeah so we got a motion there we have a motion a second to put pat solam on the pack committee any more discussion all in favor signify B and i i f g there you go he that's kind of my punch list do you guys got any thoughts or comments for me or questions or any of those kind of things otherwise I think I'll keep you on task we we actually had a good one Watershed one plan policy meeting okay and talked about a lot of things and talk about where we're headed and yep in that budget and where things are at and you know five M stre K yeah it's on the radar some of that so I think that's a good thing yeah it is hopefully they can you know so would that be geared up for like this fall uh some of it's actually going to probably start this spring and maybe we'll see how it goes we might be able if we keep the snow away maybe even do something yet this winter okay so we're working on some DNR permitting and uh trying to secure a little more funding from the boys to sue to move things ahead so it's a little bigger mountain to climb than I Envision but uh we're working on it there's a lot of projects there but there's money that's got to be spent yeah yeah we got Tove forward and carry the ball so you don't want to give it back nope for sure yeah that's ain't doing that so yep otherwise I think everything's going pretty good so we'll uh let you get back to business next Monday yep I told Reed that I'm available till p y and that is a hard be okay y before you're leaving yep that's yep we'll I think we can we can get uh it done with licky splitter now I guess that's another that's a good question I don't um is did you guys appoint those committees again everything's the same okay so it's you guys on the S okay good okay I wasn't sure if that was going to be a board chair thing or okay perfect so then yeah we got some good conversation we can have that's right that has been the board chair we no I don't know well I don't it has to be I don't if it is should be I don't mean to step on no I think the only thing that that traditionally is is the Planning Commission that's in our bylaws that it's the chairman okay of the board was that in the list that we you you should been appointed to the Planning Commission yeah he well the board chair is of the Planning Commission department head meeting right that's just but that was that not on that list [Music] um should have been yes well then that been a change yes we didn't address that I don't know there was a new committee last year so I don't know how yeah I we don't really have formal bylaws so I don't know the Planning Commission no but the solid waste committee that we cre that's what I'm talking no I'm talking about the planning Comm oh the Planning Commission yeah that'd be Doyle now yeah yeah yeah y Monday is a solid race yeah that's today so you know you're on that comme and I'm not okay's been on one you were on one time before yeah okay well there we go all right thank you guys keep up to good work okay we can move on back on down to the bottom uh Horizon Public Health tobacco application so the remaining three tobacco license applications were submitted um just talking with an she had stated that 2023 was I believe the first year they started coming back with the applications they never like within our ordinance they did say that that needs to be revamped because it's not fully clear um and she did not feel that just because she felt that the the end date was supposed to be December 31st and if they applied up to that date they would still be eligible for tobacco license so what we had discussed last meeting about if they apply and we don't approve it until the 7th does it have a break um and they said no that reevaluated the ordinance and we need to take a second look at that she said that they wouldn't have a lapse in the village itself correct yeah so we've got we don't have to do anything with that right now or uh we would need to approve the tobacco license okay motion to approve those there two of them uh there's three of them three of have a motion second for the Horizon Public Health tobacco applications any more discussion all in favor signify by saying I I F car CL County Board and coordinator abson um so the recommendation is that Ashley would be the the backup for the clerking the board when needed well we have a we had a motion and a second on the floor that was tabled so that would be coming back did that motion I don't I'm trying to remember was that for HR and then the auditor correct okay so then all we should have to do is vote on I mean that's the recommendations then we just vote on that so if I may Mr chair in light of the change from the county coordinator does that change the fact that we're moving to Ashley rather than Chad which had done it for the last 20 years cuz this isn't no longer a vacation deal this is a longer term deal I think we need to have that and I I'll just might add that I know that the communication discussion was part of this and if it needs to be further communicated then the personal or some committee needs to address it so be it but my feeling is the motion that was on the floor that got tabled related to two dates that our existing coordinator was going to be gone not a motion that would address his resignation no I think for that purpose this is a different issue right the motion didn't address anybody's resignation no this is how are we going to proceed going forward we may have an issue there may be a gap between not having a coordinator where then we have to use the backup and there may not but this is my understanding was we were setting this policy for long term not just the February meeting correct yeah this was supposed to be how we would handle this issue eight years down the road right but it was in relation to to time off for the coordinator not in absence of well it would be the same thing if we would approved it at the last the same thing yeah effect of March 3rd if we don't have someone hired there is no coordinator then we're saying to Ashley you are the person that's going to clear the board and I'm saying is that what we intended I do not believe that's what the intent of the motion was it was because two dates in February and as in the future for Carl's time off that's changed Am I Wrong Carl uh so here's what the motion read a motion was made by lavali and second by wne to approve that the alternate C for the County Board should be human resources and the secondary backup would be the county auditor so that was the motion that was made right and that I don't disagree with but what I'm saying is The Narrative as we got to that motion related to what you explained about being gone two days crap that that was the the first instance that this was that's why it was being set in place is to have a long-term replacement or a long-term backup redundancy redundancy within the position so that the the board cling was I was going to Cur so let me rephrase my comment so then if Chad wanted communication if this was going to commence to take place we should then offer the same level of communication to Ashley if she's we're voting on something that she's going to be claring and board when we don't have a coordinator So within Ashley's uh job description for future job for future job description not the current one um it is put in there that she would be the the backup uh declare report and she's agreed to that she wrote her paqs so yes so and we spoke about a transition having a better transition plan in two weeks this policy is set for the coordinator's absence that doesn't mean that your transition plan doesn't deviate from that we we don't know what that's going to be we just got the letter of resignation yesterday we got to come up with a transition plan we don't but the policy that you know we sat here three weeks ago and envisioned for five years down the road is still the same you may have a transition plan that differs from it being it's an outside of your normal operation but this is my opinion is this was intended for normal operation of the coordinator being on vacation that week they're out on FMLA what is that you know what that whatever that is you have a transition that can vary my opinion right course I'll get the bullet I just don't understand why we want to deviate from the person that did it for 20 years and it's in statute and we asked actually as a team player I don't know but there's Motion in a second and obviously I'll vote according to how I feel I just I guess I'm voicing my dis this disagreement in in in discussion phase so did we vote on that last at the last meeting or we tabled it we Ted it well then we have have a I have a motion in a second on that we had Ted and now we will vote on any more discussion let's make sure we hear that motion again so the motion was made by W me me second by motion was made by Lali seconded by wne to approve that the alternate clerk for the County Board should human resources and the secondary backup would be the county auditor so that was the motion made any more discussion all in favor of the motion signify by saying I I oppose I cour off door access hour policy at the last meeting I was requested to create a policy for the courthouse entry um and that that was sent out with the board packet uh I'm just looking for a consensus at this point because I would like to bring this back and I'd like approval from the board to say this is the policy that we would agree on um I would also like some input from the department heads to make sure that they also that they also have a say within the policy if if so chose or the County Board is justed so you will take that to the next Department I take that to the department head meeting tomorrow what time is that uh that is at 8:30 tomorrow and where is it in the conference room of theous okay you sent you sent a a notice but there's no time or what day or whatever for for the Department had meeting I've can find I I called can and he said it's usually the day after the so yeah it's the first Wednesday of of every month first business with the first business yeah it's actually not necessarily the first day after it's the first Wednesday yes yes okay I'm sorry it's just been no that's we all on the right Cal so do we need a motion for that or or we'll do that after I would say that we would get a motion after we speak with the departy MS um because if they make any changes I'll probably highlight those and the County Board can then make a decision whether they agree with the changes or um any other changes they would like to see in this but is are there any changes that the County Board Fields would be necessary before I bring to the department heads I guess I got nothing with with what you sent out I mean I tried to create an you know after reviewing this with Ashley and looking at who's actually on the list trying to make a policy that kind of fits those special situations and scenarios tried to list those out so that people can actually be accountable and I think it does a better job of maintaining our key fob security as well it's a structured policy which is good and it lists everybody any more discussion on that or we'll move on uh the next policy would be the the budget spending policy and I'm gonna just stay this I'm I'm not in love with the The Heading or the title of that so if you have better ideas I'm I'm open to those um but if you feel that that works that works for me as well maybe it should just say spending policy that would be it I don't know budget I mean it relates to the budget but but then anytime you spend money it relates to the budget I don't know I mean this doesn't have budget talking about the and I never did come up with something better either I rewrote it about six different times and six different ways and I I was just trying to use the kiss method so um some of the exceptions that I tried to put in there um so contracts pre-approved by the board um those would be obviously contracts approved by the board um items that are part of the scheduled rotation plan that have been approved by by the board items shall be included inary budget bems items over what number would you like me to put in there we'll still need to board approval prior to acquisition or would that still be the $5,000 or would this be um some other number or would you not like read it read it again items that are part of a scheduled rotation plan that have been approved by the board items shall be included with a preliminary budget items over what dollar amount would need board approval prior to acquisition we talked about 5,000 bus this kind of Rel stated Highway that they may need to purchase something that's but that's got scheduled rotation so that an example is that truck yes yes I was just going to so honestly I think that's a case of we're approving even a preliminary budget in September of one year I mean you're authorizing it should be a notification that has been ordered I think rather than because you're author you're you're approving the budget and it's in there and it's not you know what I was thinking for Highway was more along the lines of we had to get a whether it's $50,000 or whatever you have to get a transmission for a grer that we got a storm coming we're not waiting for the next board meeting well the item above addresses the 25,000 right so should it be the same 25,000 well I don't know I'm just saying because we say any service over 25 would require approval you just like you say a transmission I think if you're talking about Highway and emergency spending I think the 25's too low myself yes but it does address the coordinator in the board chair right here items that are deemed urgent necessary cannot wait until the board meeting may be reviewed by coordinator and approved by board chair so that kind of addresses that and I was trying to make it so that there would be some exceptions in here because I do realize that there are times that you just can't wait until the board meeting and so I was trying to put those in unless you'd like me to take those up no that that needs to I mean there's times they I would say it should be 25,000 then it coincides with the item above just like we approved the truck and the corresponding stuff but P brought forward I don't the truck was approved with the warrants and yeah but but we're talking about that should have been ideally that would have been when are we approving The Ordering of it because it that's what we're talking about right with this is so it's in a budget and that gets approved and we get into this new year now and let's say the truck is actually ordered in March that's what we're talking about are we asking them to come back in March and say okay I'm ordering this now that's what we're talking right and I'm fine with that if that's what the board wants I mean that's makes sense we always said you know to make sure that when that's ordered to let the treasure know when we've got to pay for it we have cash y but if we want to put that in so to me you know that just because it's got the schedule more along the lines of taking out that part if we have it $5,000 otherwise highways got the 25 or if you have to go over I think we're covered we don't really need a scheduled rotation amount do we because scheduled rotation you're going to have computers for 2,000 or you're going to have vehicles that are over that 25 what so how I kind of envisioned this the first time was when the sheriff has what do they have eight vehicles and they're in a scheduled rotation they're they need to have they get two squad cars a year they get well those are a lease they have two vehicles in their own correct but with those leases if the lease is already part of a scheduled process like do you want them to come every time that they renew a lease or get a new vehicle so what I was trying to do is say I was looking at those types of things situations so that if it's already part of a a schedule kind of like the highway did and say Here's what we're expecting for leases here's what we're expecting for all these different things is that okay just to go ahead and purchase those or order those vehicles or does the sheriff need to come every time that they're going to create a new lease for a vehicle that's already prescheduled to come back to the board another way look at let's go back to Highway and let's say and I talk about the spreadsheet and and let's say it's a half a million dollars it's on the spreadsheet for 2026 and we go through the process things change and what I don't know what that change could be but we may approve something that when the time comes we just can't buy it if we put $25,000 in it it's going to give the County Board the ability that they approved on a spreadsheet and a budget to say no know because of something so I think having that final even if it's a part of a plan having a number in there is okay otherwise they'll say you approved it back in December we're buying it what do you think Dwight I agree with that I I and like I said I when I was a sheriff I tried to U you know notify the board that we were you know even though it was going to be a rotation that that we were buying uh I I did that after there was one time where when we were leasing we were leasing the uh Ford uh you know Ford cars and uh and then when they went to the Su type then the public started asking and the commissioner asked me would you know did you buy a new Squad yeah I said we we did it was in the rotation well they're different looking you see so the public started asking the commissioner you know that all brand new stuff there because we we had to Crown Victoria then they come with the SUVs and so no I I I always tried to let the Commissioners know that cars now and I don't think that's a bad deal because like you said you could get jammed up one year with something happening where we're running short of money too and uh and then you got to make a decision there you know do we really need this new piece of equipment this year or can we wait till next year so so I think I think that they should just let us know I mean if it's a big purchase like that you know I think I think for the most part they do right I think that's how should happen well it's a little bit like Pat just said he said well I'm going to wait on some of these and it's in the budget once again if we had $25,000 and and all of a sudden and I don't know what could happen but all of a sudden we say look we really don't need that let's say at 55,000 if he's going to go he come back and say hey I'm going to order the the pickup it was in the plan we still approve it now if that's too restrictive then we should have math and Pat and I don't know well I mean the other side of that is if you're going to say you're going to put in the exemption part do we need any dollar figure other than the $5,000 And1 anything over that got to be approved by the board now if it's that transmission we talked about that's 50,000 and the coordinator and the board chair can approve it we don't really need any other dollar figures you have a a lease a three-year lease coming up for a squad car that one lease is over the 5,000 because you got three years you're signing you don't have to bring it back every year because you already signed it right that would be what I would say there but a new lease for a new one would need to be signed and approved because it will ultimately be over that $5,000 but address that above because it says 51 to 25 for Highway Department so it does give them that what we're saying or what I'm saying here is that if we're giving a way of exempting that the $5,000 one we don't need any other dollar figures because that if it's an emergency scenario the coordinator and the board chair and can I just make a comment that what I've heard is you know why does the coordinator need to approve should the coordinator review the budgeted item and then the chairman would would be the one to approve it otherwise I've heard the argument of the coordinator is the one who's approving or denying and more acting as an administrator not a coordinator I agree with you that's actually the board chair's role that's why I review instead of yeah so you go to the the last sentence of the implementation part where it says any item SL service over 25,000 will require County board approval that's then is the under the exceptions are we just is that redundant because we're we even need that because we've already said between 51 and 25 can be done with the County Board and now we're saying it's in the acceptance I don't know what you would nonemergency I don't know what highway would be why we would spell that out differently from the 5,000 to 25 I just I was asked to put it in there so that's the reason right I was envisioning you know that 50 to 70,000 70 a transmission but there's a storm coming we've got a that's what I was envisioning for an exception for Highway not that 25 yes my my thought is we would just stay at that 5,000 and if we had because we're going to have an exception an exemption if the coordinator brings it to the board chair that we have this an emergency situation we need to get it all Redline out the highway department should have the ability to spend 5,1 to 25,000 with the approval get rid of that portion we're not setting this today right we're just I mean I'm I can be convinced to be that 25 for the highway if I know why what what are we ordering or buying regularly enough that the 5,000 isn't enough that you know what I mean you know if you're busy in a you know snow plow year you know cutting inches and stuff like that that Bild gets to be pretty big well I was trying to also in the exceptions items that are caused by use example utility bill fuel Bill incarceration rates those would be some of the items that we're we're using fuel so I don't want to have to go to the board to have $7,500 fuel bill for the moment the board I think that's it was you Ed the service and that was part of creating like providing the government service to me that doesn't need to come to the board don't no to one of the things Highway puts together a capital plan I mean in major equipment Capital so the question is prior to the approval of the budget in December how close do we look at expenses their Capital their Capital plan and subsequently approve it because now we're in the first meeting in January we've approved the budget and what I'm saying is we then should spend additional time if we're if we're if they're going to be able to just continue to spend a half a million dollars which is probably the right amount but things can change and that's what I'm saying if you have a limit in a even if we approve it in the capital plan and in the budget doesn't mean things couldn't change and that's that's my question is should it come back to us well that's the whole point I have this policy it comes back but if you want to take the 25 out of it we're saying that that an item that's less than 25 you're saying over 5,000 one they all got to come back even if we've approved the plan well I think we could give the highway a little more leeway than that but because they stuff is more expensive I don't disagree I'm asking show me show me why do we need to have it 25 and not five because if we Bill what I was in favor of it before was we didn't have the exemption that the board chair could okay an emergency purchase so if we're going to have that in there then show me why we need the difference between the five and the 25 well like I said cutting edges you know I think I seen a bill in there for like 30,000 for cutting edges but then that was you know could we get them in July and and that traditionally has happened you know they buy them in the offse if we're in need of them within a two- week window we didn't schedule that appropriately we should have my opinion is those should be on hand they are you know what i' recommend Mr chair is this goes to the department head and we should since we are a lot of it relates the highway we should have mat and Pat in the room and get their input before we move forward yeah this was for a consent to your plan is to take it yeah this was my plan so we can hear because I and I'm not just I think Troy's on the right track I gotta I can't get there either but since we can't get there we need some help right right I'm I'm not saying I can't get there I'm just not there show me why we need that difference and I'm not sure why I'm there so and the uniform tra uh Contracting law also has an impact of when they need to do certain things as well so there's other statutes that they're aware of that they need to come to the board for and they they know that that law very well so yeah we'll know more next meeting yeah are we won't or we won't won't talking Circ well I I just think that if there was anything you guys wanted me to add or subtract from this that's why I brought it to you guys to see if because this is just me writing it um and these are my opinions and these are how I was trying to think ahead of different items that were going to heard um and it make sure that people still have the ability to provide services in a timely man any more on that anything else we got sh off I thought that was approved at the same time as recorders oh was it it was it was I gu I had it written down in a separate okay it was lump as one your list is done isn't it anybody got anything else I just got to get your signatures on your [Music] oh they just decid to do the right on that line right that's all I need thank you yeah that's it Carl so no what I got a question for Carl is there and I don't know if you will have a exit interview or communication with Personnel department but is there anything that you could add to the in this part the case Personnel Department that would assist us as we move forward on the short time of you learning since the coordinator position was new and I just think if if we can glean something from you that can help us in the future that we should make sure that you pass that on to at least the put now or HR so with with the coordinator position I've created a skeleton of what how I feel it should be kind of shaped and I've already created a just as my own self I created a a list of policies that I feel need to be brought forth um ordinances that need to be passed and I've kind of already I've got things kind of broke out and in how they need to be ran and all the way from running the commissioner's meeting I have all the how to set up the room like different troubleshooting items I've got the the basis of all that kind of built already um and that's what I would Envision handing over and I I still Envision I would there be a training process or at least come and help set up for creating an agenda and creating the minutes and and I I don't want to assume that you were going to but I think it's important to that if and you're pretty organized so I'm that's good I appreciate that so I I Envision that I will yes I will be helping transition the position um I think that's I I want to see this this position succeed because I see that there's a lot of good that can come from it so thank you Jour at 1026