We're done. >> Yeah, we might come back to this because I don't have half hour. >> David, we gota have a meeting here. >> If you don't have a half an hour, that's fine. >> I can talk about where your best fishing spots are. You know, let's write the GPS. It's fine.
>> Yeah. Yeah. Yeah. >> All right. Good morning, everybody. >> Good morning. >> Good morning. Um today the work session is um we're going to look at the fair building um down in Herman on the fairgrounds. We're going to get an
update from Mr. Livism about where we're at with the project um in front of you. Um I'm sorry for the late um organizational here with the paperwork. So I did give you a a a page a onepage
deal. I just thought it'd be good to kind of go over a quick little historical timeline um of how we got here. Um, as we know, the fair um board came and asked for some help in getting a new pavilion
um building built and at the time the county board put together a temporary fair committee and the members and there was two two commissioners Doyle and Bill and then Scott and Michelle Spear, Todd Vipon, Mandy Westerrom and myself and we
had excuse me we had a meeting down in Herman and we kind of talked about the concept and kind of where we wanted to go with this. And we talked a lot about the capital improvements on on the fairground and um the good work that's
been done by a lot of volunteers already. Um but we know we have more work do to do down there to keep the fair going and keep the fair resilient. So we talked about the the condition of the current building. um if if you were down there and saw it, we know the the
original pavilion, as beautiful as it was and as sad as it was to see it go, um it was not a safe building anymore. Um, we talked about the demand for the project, looking at the fair and how the fair has grown over the years and the
amount of organizations and constituents and people visiting Grant County that use that pavilion building um, the week of the fair. And we did talk about other events that happened there, too. It's it's more it's more than just the fair
that you uses that building or has in the past. Um Scott did a lot of work on getting costs, estimated costs and quotes for the project. Um we talked about both public and private resources. Um there's a lot of people that are
willing to give their time and we talked about how we can utilize that to the best of our ability to make this happen. We talked about once the building is built the operating costs and and how it'll be taken care of into the future. And then again that shared functions or
shared opportunities with the new building, you know, ways it could be used outside of the fair time um to be a significant resource for Grant County. Um overall the safety issue was was was a main driver. And then again that
community resilience, keeping our fair going. Um, also revitalizing kind of, you know, when we're when we're all volunteers working for something, when we have rundown, not so great things to work with, it's hard to keep volunteers.
And we really feel this new new building could help revitalize getting people excited about the fair. Um, and and keeping um that momentum going forward to get more people involved. Um so the retaining of volunteers um and just that
kind of excitement around a new build something new kind of that to get energized new involvement bring new people to the fair. And then again, um, how can it be used outside of the fair? And, um, potential storage space for future needs was a big discussion
because we're always looking for space. And, um, this building could be something where we could, um, potentially use it in the future should that need arise. So, we came up with a timeline, and the timeline was the fall of 2025, taking down the old building.
Um, and then the winter of 2526, we talked about finalizing plans. And then in the spring of 26, breaking ground and constructing a building. But we're very I I feel like it's a fair statement to say we're we're ahead of schedule. >> Yes.
>> Um, and then ultimately the end goal is to have um the utilities complete and finish the outside work, the landscaping work um by by the start of summer. So the project could be completed by July 14th. And so with that, I'll can I'll
turn it over to Scott. You guys did get a packet, a p a little PowerPoint presentation of the pictures. Um Doyle and Scott had provided pictures of kind of the start of the project to where we are now. um from um getting the ground
ready to this the framing to the siding to the doors and um I know through the process some things have changed a little bit. So I'll turn it over to Mr. Livism here who's kind of been the project lead and and he can kind of fill
us in and then we can have some questions and answers. >> Perfect. Thank you. And I'm project lead only because nobody else is there. So don't put that in this way. found out I'm not a general contractor. It's not a fun job. I will never build a house after this project.
But I would open up with saying um we are ahead of schedule on building project part, but mother nature's going to have to cooperate otherwise it's going to put us behind. Again, the concrete portion, electricians are going to be there next week. Some insulation will be in the ceiling next week, but everything else is going to have to wait
for we need to put a foot of dirt in. Uh that first snowstorm kind of bit us. We didn't get the pad quite done. Um they dug it out, filled it back in, but we're about a foot low on gravel. So, but we also need frost to come out before we can pour any concrete or do anything
like that. Um Jody Cruz and F2 is doing the electrical and the plumbing. They need to plow in pipes and lines inside the building and can start working some of that stuff. But it gets kind of limited till we get dirt work done and that kind of thing. But
>> the garage doors, as you can see, the garage doors are in. Ceiling is in the whole building. Um, now it's just waiting for concrete. I guess it's kind of a hard it went up so fast and everything happened so quickly to see it just pause out, but um we figure we got
about a month of work inside the building once the building is concrete is done in the inside between building the bathroom, finishing the plumbing, finishing off the little details of the building. So, um yeah, right now I I
would say I am very surprised. not surprised, I guess isn't probably the best word for it, but encouraged on how much positive feedback we've gotten, how many people have actually made the trip over to Herman to take a look at the building. Um, that can be a little nerve-wracking come from our side.
We we designed a building for the next 100 years for the for Grant County with six people and you got to put a lot of thought into what that looks like in a 100 years or 20 years or 40 years of what this thing's going to look like and the needs are going to be that something
we don't have a clue what 20 years ago what they needed isn't the same what we need now with our fair. It's been really good for the suggestions that have come in and asking the questions and it's been really positive of
the things we thought of to get ahead of the future. So, >> God, could you um tell the board um all the agencies that plan to use this at the fair like all the things it's going to house? >> Yeah, absolutely. Um right now we're going to have um Saturday will be a
business expo in there from 11 to 4 I believe is don't quote me on that. 11:00 to 3 11 to 4. So that'll be the Grant County businesses to come in. Um you can buy rent a table I guess you'd call it and try to do what we did at the school uh in Herman last fall and I think they
do it around the county. I mean >> invest the next council. >> Yeah, we're going to do that on Saturday. Um I'm not charge of that thing. I just seen the flyer and dealing with that. Um, we're putting a teen center inside of the building. So, we've
been lacking stuff to do for that 10 to 14, 15, 16 year old kids at the fair or the bounce houses just don't cut it for them. So, we're bringing in some um video games and some simulator stuff to bring in to put inside of the building because we need a building to house that kind of stuff. Um, putting that in the
corner of the building. Right now, the firemen um are going to be inside with their uh the bar area and the >> stand. >> Food stand. Thank you. The Legion we met last week. They're having a little bit more um trouble visualizing what that
looks like for them. We going to have to wait for concrete to think for the final decision, but they're encouraged on bringing their beer wagon underneath that awning that you see to the north to make that their beer garden. That was put into place for two purposes. um one for shade shelter and and for
people to gather underneath to get out of the elements and two um our thought is in the future that the state of Minnesota with these liquor license beer licenses moving forward I think they're going to go back to the way it used to be fencing in beer gardens not just
having an open beer garden this would give us control of that beer garden area with that hole so we could fence it off make that so we're thinking future on that side of things as So, um, the Lions Club is they're coming down. They have a benefit down there in
two weeks to three weeks. They're going to walk through the other portion, um, the Grant County Lines. That would be the other side of this project, uh, or uh, front food stand area, and we plan on putting in, we're going to talk to
the gold ribbon people, >> yellow ribbon, >> put a yellow ribbon. There you go. Put that stand inside of the building as well. um utilize it as much as we can, especially through the four days of the fair. So, >> and the nice thing about that is um
sometimes that the weather isn't cooperative during the fair. Um a lot of our organizations don't have the same success as they do when the weather is nice. Now, we have the opportunity to continue all of those different
activities even if the weather isn't great or it's rainy because there's shelter, >> right? And we put the kids craft day in there on Saturday as well. So, um, we put tables on, they build crafts and do that kind of stuff. It's a safe, dry
area for them to be in. Um, I wonder if things supposed to be in there that day. Don't matter. I'll think of it. But we're going to utilize the building as much as possible. The the round building, if you've ever been down to the round building, it's down the way towards the horse barn. um usually
houses like the political parties and and that's where the business center's been. We've been losing businesses and having a hard time filling that up because mainly is it's off the beat trail. Everybody stays up into that main area now um of the fair. They're saying
we're just not getting the traffic down there. That building is old. The bats are creating havoc. They don't bother me none, but they're some are having an issue with that. So they bailed out on us on that deal. But um so yeah, we're hoping to bring back bunch of these
businesses for that for that reason. So um the plan is um for that that awning area on the north side. When you look when you're standing on the far east side of this building, when I'm looking at this picture, this is the far east side. If you're standing in this spot,
you can see all the way through the whole fairgrounds all the way down to the other end where the where the cattle are. That sidewalk runs from here all the way down. you can take a wheelchair from one end of our fair grounds to the other on concrete when this building is done. >> So that's a that's a big deal with all
the ADA stuff that's been coming towards us um to push it. But one thing I would tell you is we built the new bathroom five six years ago with an office on it and it was like oh that's pretty cool. That's pretty awesome. Then we uh creative arts building got pushed in our
lap a little bit quicker than we wanted with the storm. We put that building up and it was like, "Wow, that's a pretty nice building." This building has changed the dynamic of the fair. We've put up two new buildings in six years and nobody's really got really jived up. You put this thing up, we realize how
big of a staple this was for the fair when the attention has come to our attention. You know, we've had some feedback that people are wondering what we're going to do with this building outside of 4 days. I'll tell you what, the the number of people that are asking about renting it for weddings and we're
not competing with the community center in Herman. I want to be very clear on that. We are not going to be competing. Our rent will be higher just to make sure we deter that away. Um and the number of people we're going to have to put it up for bids to rent the building out just because there's that many people asking to put storage in there
and do that kind of thing. We've not set those rates yet because we don't know what our insurance costs, what the cost of this building's going to be, >> but the rent is going to take care of cash flow and then the stuff that happens during the fair, the money coming in for the fair will be that
slush fund for any incidentals, maintenance, that kind of stuff. That's our plan. So, outside of that, I got a little windy. Any I'll leave it to you guys. We could go cap question and answer for 17 minutes, but
I don't have any questions on it for me. >> Great job on on progress so far. You know, I would have never thought that you could have got to this level this quick. >> I I would agree. Things happened really really quickly. I was gone for a period of time in November. Um so I kind of
threw the project on some laps of some people and I came back and it was tore down pad was built. I mean um we we had some inind donations um between Jamie Luvenau um at Wagner. Uh we purchased the gravel. He donated the trucking for
the gravel and Vipon Farms came in and tore the building down, got the dumpsters, got removal. I mean just took care of it. There's some things need to be done. That storm came in a little bit quick on them. Um there's some spoil piles I got to get rid of and things we can deal with. Um they got it ready for
Jason Mukau to come in and tell you what I'm impressed with. >> So they I think it's important to recognize the inind donations the people that donated their time and their equipment >> 100%. >> Was a huge huge help. And then do you
can you off the top of your head maybe share with the board all the local contractors that are working on the project? >> Yeah, absolutely. Um, so Wagner Company is doing the sewer, water, gravel, um,
and Pipon Farms did the tear down and removal there. Just going to go step by step. Grant County Lumber is got the bid for all the lumber and supplies. Uh, Jody Cruz is doing the plumbing. F2 out of Barrett is doing the electrical. Um,
Tinslator's coming out of Cyrus. That's it's the only one that I missed. But um Jason Muck's put the building up and his contractors and I don't know if you guys have had any work with him, but he not only is a great contractor, but they support the local town. I I hope they do
that in every town, but they're at the sea store at least three times a week. They're buying their gas there, they're buying the fuel there, they're buying their their supplies there, their food there. I mean, it's been and they all been that way. So, it's been really good. But we've kept it as low as can
possibly do. Again, crowded project. So, >> who's going to do the uh concrete? >> Um that is up in the air right now. That is um Oh man, Evansville. Does Jason have brother-in-law?
>> So, he's one there's two bids in. They're almost identical and it's almost a who can get to it first when Frost comes out. May May, first week of May is planned for concrete right now. So, Mother Nature has to warm up a little bit, help us out a little bit. But yeah,
that's that's the plan. >> When it gets nice, open up the doors so you exchange the air, get that thing. >> Yeah, we want, >> you know, then it'll sit and wink itself out of there on the last week. It's like that little There's a gap about that big underneath. But it withheld 70 mph winds. I didn't know what we were going
to find when it get underneath there, but it did. Everything looks fantastic, though. So yeah, there's more traffic at the fairgrounds over the last month than there has been over the last three fairs. >> Yeah, it'll pick up too.
>> It will absolutely will. >> I've had a lot of positive feedback from your, you know, the Herman bunch and just, you know, everywhere around the county >> that we're talking about. They were skeptical to begin with, but you know, like Larry Vikon, I talked to him by the post office and he goes, "It's nice to
see that there's actually some tax dollars that went into that corner of the county is what he said." >> Sure. >> So, and Tim, thank you for I mean to the tear down and all that. That's huge when you got big equipment around like that. >> Well, and we took some I wouldn't call it heat, but we took some pretty harsh
questions or hard questions um right after this was taken care of. Um, one of them got mad. It was the building was down, the pad was built, and the lumber started showing up and got a call saying, "Hey, what's all that lumber out there for? What are you guys doing?" They didn't realize the pavilion is gone, but they're mad the pavilion's
gone. So, just few questions and now the building's up and those same people are revisiting and saying, "You know what? You're absolutely right. This is going to be beautiful. It's going to be more functionable. It's going to take care of a need." So, I know not everybody is going to be that way, but you guys are commissioners. You guys please everybody. So you don't know what that's
like to have adversity, but we do down there on the fairway. >> Please everybody. >> Okay. So I got a question for you. How thick is this lab going to be? At least six. >> Six. >> Okay. So carry heavy equipment. >> Yep. That's what I've been told to or
recommended to do. So >> been just kind of following the lead of the guys that do this professionally, right? I mean, um the bathroom, we're we're moving the bathroom to the other side of the building. I mean, just details, >> little things that when you get in with the contractors, they're like, "Why are you doing this? Do this." I mean,
they've seen it for years. We're not going to reinvent the wheel just the way they >> So, you're digging clear across inside that building for the sewer in the water. >> That's correct. Yep. >> So, you're going to have a trench in there and you're going to have to back fill it back and you're going to get a cracked concrete right there. >> Leave that for the professionals.
Concrete gets hard and it cracks. That's all I know about concrete. Okay. >> Nobody will steal it. >> Nobody will steal it. That's fair. So, we went with the white and the gray that matches the two other newer buildings that are there. So, it kind of helps
flow. It's not identical, but I was told that the gray is not exactly matching, but we did what we could. So, >> yeah. Any questions on the layout of the building or what everything is for? Um,
>> was there was there a lot of black dirt when they stripped underneath that building? Uh, I don't know if I can say it on camera what was underneath there, but it was Lon. >> I see. Yeah, >> lon stuff. Okay. So, they they got a good base there now. Then >> they didn't didn't really hit nothing
real good. No, >> they went down five feet. Brought sand and gravel back up. >> Yeah. >> Um, >> they went down five. >> Yeah. Oh, wow. Well, that's uh >> And it was still pushing the bucket through. >> Yeah.
>> It's God's country down there, you know. >> Oh, yeah. There's a ditch right there. >> Screw it with a slew there. >> Right. >> Right on. >> One thing what they're doing that that I'm kind of caught up with in the industry is they're going to put plastic down before they pour concrete. So your
your slab isn't going to be slippery when it gets mug and sweating and things like that, you know, when it does get muggy. So there's some heavy mil plastic that you put down and that shouldn't do the bad. >> Oh, no. It didn't. Yeah. I again, I've been following the lead of the contractors. I built seed for a living.
I don't have a single superpower bill, believe that. >> I mean, I don't know. >> Scott, another thing is is some of the other major events that happen at the fair, like the rodeo, it doesn't impede on anything. That's still going to be set up the same the same way,
>> right? >> Yep. Correct. parking is still >> it'll actually help us um control that crowd a little better because um it it we did shift the building off the road and to the south a little bit just to kind of open that area up to the north a little bit further. So it is shifted a
little bit. Um but it'll make us a nicer spot for um say the ambulance um is I assume that's who was behind there. He smells so good. >> Yeah. Um we uh have a spot that will be a nice gravel area right by the bucking shoots instead of out on the we've ran
into trouble with them out on the road. Um guys get hurt on the inside we can't get to them um by the end of the fair. So just public safety is one of the biggest conscious things that we did with this building was how we can use it the best tornado
ain't going to we're not going in that building but severe thunderstorm we can probably that pops up you can get in that building shut the doors and have a have a good spot to go for safety. So >> that look good to me.
>> Nine more minutes. Come on. Got to fill this baby. When you insulate the walls, you going to spray foam or you going to do bass insulation? >> No, just for cost effectiveness. We can't afford spray foam. >> Okay. >> We're budgeting everything, right? I mean, the tear down came in under budget, but a bunch of
other things came in over budget. So, we're we're we're right on schedule for where our budget we feel our budget's going to be. Um, however, we're looking at things like that where they bid out. I mean, everything, right? How to finish the rest of the building off with insulating and tinning it. Um,
all that we have all them numbers, it's just on hold until we figure out where life is at. Um, I will say the process has been amazing. I mean, we get a bill from these guys and we turn them in and they come right back. Um, I think I don't even know where the budget's at. Michelle's got them numbers, but I mean,
right now we're really feel good about where we're where we're sitting on the budget. So, but >> yeah, and the process been has been working well. Michelle will email the bills to me and then I get them to the auditor's office and they get paid and
>> they're showing up on the warrants list. So, >> we've had five counties contact us asking how big the building is and how we got it done. So, we thank you for that. They're amazed on how good our commissioners are to us.
>> We didn't correct them though. >> You say stuff like that, what you going to ask for anything? have to change my name to run. >> I got to get my list. >> Yeah. No. And if you guys have anybody that um
they want any questions on it at all or have any opposition, send them our way. I mean, we can answer probably them questions, some of them questions, more of them questions than you guys can maybe. I mean, the the what's it for? What are you going to do? the four day affair building thing. I mean, it's it's
a little more than that, but it's just send them my way. I give them my number. I I don't I like to talk. >> Scott, if you want to talk about them doors, Bill might be interested in all of that. >> Oh, sure. So, um Jason over at the lumber yard gave us an idea of
sponsoring out the door. So, if if um Bill would sponsor this door back here, I got your name right on it. We're gonna put a sign on the inside and on the outside of that door. So, um, we've had some commitments come in. Titan, for instance, is going to do a door. Um,
it'll say Titan machinery on the inside and on the outside. And then there'll be a banner on the east wall on the inside of the sponsors that did all that and all the ink kind donations to recognize everybody that helped out on this building. That's $68,000 in doors that
can go back into concrete infrastructure of the building. So, it's another way to make sure we stay under budget. Do it that way. And Spence's responded very well. So, >> yeah, but more than likely there'll be graffiti on on that door if my name is
put on it. So, I don't think >> Yeah, you're right. We probably should hesitate on that point. >> So, basically what you're saying is they buy the door. >> Yeah, they're basically purchasing the door with a lifetime sponsorship of that door. It's what they're doing. We're not upcharging it at all. It's We have the prices from Grant County. We sent them
out. Um the buzz went around so we haven't sent it out because we're we're dealing with egg bash right now trying to get um fundraising done for Egg Bash. So we're not actively trying to get these doors sold. We're trying to it's out there and there's commitments coming in, but we're wait till after Egg Bash
to start really pushing on that. So I think half the doors are sold. Like there's one big door and then the rest are little doors. So >> how many were there total door? >> 10 doors. >> Okay. Well, that would be a good idea. >> Yeah. That was Can you sponsor a walk door?
>> Yeah, absolutely. >> We should sponsor the handle. Maybe a half part. >> What you guys should know about me is I will sell anything. >> If I can put your name on it, it'll go on there. >> You just got back from Mexico. I can't
imagine going on down there. >> They said the cartel sent me home. They said no. That's enough. >> That's good. >> Well, do we have anything else for Libby? want to thank you for your work on that. >> Yeah. Thank you guys. Couldn't do it
without you. >> We'll come down there one day and take a look at it when it warms up. >> Yeah. And if that ever Yeah. it comes around, you guys let us know. Oh, was you want? >> Yeah. >> Um >> you could put like a little bit of a Are you going to put a slogan for
advertising and things like that? You could put the Grant County thank you to the Grand County taxpayers for for you know what I mean? Um, so that was a question >> down the road for you guys before we did it. We want to um on that east wall I I think that's a necessary thing, right? I
mean, the taxpayers are going to be one of the biggest sponsors of this building, right? So, what should we say? How do we say it? What do we what does that look like? Um, that's the one we need to do very carefully and professionally, right? So, um, like I said, Steve, we got the same one for 20
years. It's whatever, but that's a pretty pretty big deal. I mean and and we want to do it. So absolutely that's happening. >> Y just a matter of how we word it. >> Yeah. >> We don't want our names there. We just wait to say grant tax breaks.
>> Yeah. Right. Yeah. No, absolutely. I I appreciate it. And if something comes up, give me a call. Said I like to talk. We're going to Ben now. So if anybody wants to talk to you for another hour, great.
got a quarter. >> All right. >> You'll call somebody on the way and put them on Bluetooth. >> Yeah, you and and you can also uh Yeah. text me your fishing coordinates and >> we missed out on the West Lake for
walley fishing. >> I don't like the crowd. >> Too much stupid stuff. >> So, you want coordinates, but you don't like the crowd. What if I don't like the crowd? >> Well, that's not me though, friend. Just being honest, right?
>> I'll stay 10 feet away. Are you kidding me? You'll be selling that information left and right. >> Thank you for coming and and giving the update and as it gets closer and things progress, maybe we can do it again or >> No, absolutely. When things start progressing again, it's going to be
pretty quiet, I think, for a month or so and then once things start ramping up again, we can come back and revisit this project. come back in June with you. Then you'll update >> everything will be planted and everybody's gonna get in a good mood. Great.
>> Thank you. >> No, thank you guys. Hey, >> you talked about selling these doors. You uh >> had discussions with companies. So there's some consistency to the style
and the the company so we don't end up with a hodge podge. >> Yep. It's a it's a twoft by one foot sign and then it's their logo if it's being professionally done. >> Yep. Similar in a sense. >> Yep. Yep. It'll be an aluminum sign like
like a street sign. That's the company we're going through is um they built like our for our church. They built those signs. They're street signs is all I can verify what it's like. They're the same size. So it's not like you said, somebody doesn't buy a bigger sign and bring us a sign. We're going to do the
signs or a banner, >> right? >> Yep. Correct. They're all going to be >> like an >> Yeah. Y Fergus has got >> Yep. Yep. I believe that's where it might even be the place. Michelle's got that information, but >> I think it's one foot by two foot is the
signs on the door and then the banners are >> two foot by three foot in inside the building. So Yep. Yeah. We've learned that a long time ago fundraising. If you put somebody that's got a little bit bigger banner on the sidewall of the rodeo grounds, we hear
about it. They get a bigger banner. So, consistency >> and then their logo would be the only thing that become. So, >> okay. Well, it's >> Thanks. You guys did a lot of great things. Keep it up the rest of the day.
>> Stand for the pledge. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Thanks.
Just hang on for 15. >> Okay. Approval of the agenda. Is there any additions to the agenda? >> You know, you have a couple there. Um yes, they were sent out um in advance.
We do have um an additional um registration application um for the low um potency hemp products for sisters um wine and spirits. So we can add that
with the other one if the board so approves. Um there's also a letter of support for the uh Douglas Pope Solid Waste Management um depackaging machine if the board would like to approve that could be
added to Rian's presentation. And then there is an additional um item with human resources in regards to uh employee training. >> Okay. So, uh, they'll come underneath the
branch county coordinator, right? >> Uh, yep. Yep. >> Okay. So, with that, uh, I get an approval for a motion to approve the agenda. >> Motion to approve, Mr. Chair. >> Okay. We have a motion. Do we have a second? >> Second.
>> Do we have a motion and a second to approve the agenda? Any further uh, discussion? Hearing none. All in favor say I. >> I. Opposed. Motion carried. Approval of the meeting minutes.
I'll make a motion to approve the minutes. >> Okay. Do we have a second? >> Second. >> Do we have a motion and a second to approve the meeting minutes? Any further discussion? Hearing none. All in favor signify by
saying I. I opposed. Motion carried. How you doing? Good. Good. following a motion to pay the bills. Okay, I we have a motion to pay the bill. Do we have a second? >> Second. There a motion, a second to pay
the bill. Any further discussion on the bill? Hearing none. Uh, all in favor signify by saying I >> I motion carried. Okay. Grant County Highway. >> Morning, guys. Morning.
>> I'm just looking for approval to award the county road 5 Church Lake Culver Replacement Project to Bill Riley Construction. Bill Riley was the low bidder at $62,815 approximately 2% below the engineers estimate.
That'll be just a local I just did it by by a motion to approve make that we have a motion. Do we have a second? As a member of the highway committee, I will second that. Do we have a motion and second uh
with the county called replacement jar? Uh any further discussion on that hearing? None. Uh all in favor signify by saying I >> oppose sign. Motion carried.
>> Thank you. environmental services. >> Well, I have two things for you. First one, we have a resolution from the city of Barry. So at the end of last year the state agency institute all of wetlands and everything bound there so board
water and soil resources did their big pr which is basically a performance review of how we handle wetlands and a couple other odds and ends at the county level along with how the soil and water office does some things on their end. And what they noted when they did our wetland review is there was some a
couple of resolutions that we don't have. So one was that there was no resolution for staff to be making uh decision-making. So at the end of last year I came and we did that one. And then the other thing they noted was there is several different LGUs for
wetlands across Grant County. So in the mid '9s and late 90s there was the wetland conservation act that came out and then each city had to delegate to the county or decide to keep and do it themselves. So what happened is about
half the cities kept it and half of them delegated it. So when they did their review they found that Ashb not Ashby uh Elbow Lake Barrett and Herman were the three cities that kept uh wetlands and then so the state said hey these folks
need to be doing some of the reporting and some of the other odds and ends that come with that jurisdiction duties you want to see if they would like to delegate now that they've you know had some time to do it or not do it and I said sure we already when they call we help them we walk them through whatever it is we you know basically doing the
work anyways. So what we did is I sent out the information to all three cities and then to their board members as well just so they in the loop and then the city of Barrett said yep we'd like to give it to we don't really necessarily our gig you guys do it all every day all the time
and then as far as Herman and uh Elbow Lake Herman is talking about it and then Elbow will be talking about it here this week. It sounds like a big city. So where do those two go? I don't know yet, but they just kind of start the conversations. But so what the resolution here is what the city may be
did is they passed a resolution to hand it off. What we do is accept a resolution to accepted basically just a a handshake between two resolutions to exchange it. And it doesn't take any more time or any more money from our office at all. So we would still include
the city of Bear like we do with any other issues that pop up in statements. then read with each each other city what they agree if they want to do this we got to do a separate resolution correct but they would do the same thing they would pass basically identical resolutions with just swapped out who
the city is and who the first of the fact is it's pretty straightforward they're basically boilerplate resolutions that just say hey we have authority now please give it to so and so and Justin reviewed both of them and the states reviewed them and the city clerks reviewed them so everybody
reviewed them said yep we're good we'll Okay. Do we have a motion to approve that? >> No. >> We have a motion. Do we have a second? >> Second. >> Okay. Any uh we have a motion to second. Any further discussion?
Uh hearing none. All in favor? >> I motion carried. >> Okay. >> And the other thing like Tina had mentioned is that Pope Douglas support letter. So, uh, at the end of last week, very last minute, Pope Doug reached out
and said, "Hey, we're actually going to go after one of these grants." So, they're going to go after the climate smart food system grant, which is a umbrella of a whole bunch of slew of things that they can go after and use the funds for through the state. So, they're going to go after a grant to purchase a machine that you take a bunch
of packaged food products and put them in the machine. And there's a bunch of paddles that basically smash the packaging open, rip them open, and the packaging goes one way and the food goes the other way. Then they turn that food into either some sort of slurry or chips that they can incorporate into their organics and compost in that pile. So
what they're looking for is support from counties who are participating in a program like us and other counties saying, "Hey, if we go after these funds, you are in support of us doing it." They ourselves is we're going to get some better tonnages out of Hope Douglas
if they can pull more of that food waste out of the out of the solid waist stream. So that's what this is. As far as money, they came yesterday with a final like estimate of what it's going to cost. The machine's about a million bucks all said and done for the pad machine cover over it. They're going to
put it out at the Hoffman uh compost site on the back side the building. Um they don't know how they're going to break down the if they're going to ask counties for how much yet. Right now they're just looking for that letter saying that we support they're going after the grant. So
>> Mr. Chair, I got a question. Is that grant going to come out of push and control then? >> No, it'll come out of the uh Oh, what's the uh Yeah, PCO. Yep, it should be. >> Yeah, MPC. >> Yes. Yep. >> Okay. >> Yeah, it'll be out of them. And they it
sounds like they've been talking about doing this kind of deactory machine for a while, but they never had the space needs and now they've done some more work around and figure out that they could fit it there. They've got a company lined up to do it and sounds like their in or their uh matching
dollars is about 250 grand plus some in kind work. So between the Hope Douglas and Aroundies, they'll have to match that somehow. I don't know how they're going to split yet. They don't know how. >> So the food deal that happened.
>> Yes. So because that's a huge >> Yep. with the transportation or >> we could do it that way too. Have them take instead of taking that truck directly out to the garbage, it could go to that dispatching machine. >> They would do that. >> Yep. And that's some of the details we work out with guns cuz the big reason
they're going to push it to is Tenis County has a carrot plant. So they got several 40 yard rolloff dumpsters full of carrots either go bad or don't look right or whatever is wrong with them. Well, if they're in the packages, you have to either pay somebody to open them and dump them, which isn't very cost effective, or dump them in that machine
and it will rip them and go. So, you'll be able to save quite a bit of time later. So, that's that's the whole that's their big ideas. Try and get increased tage to that organics, which helps our second side, which helps the burning of the fluts out of that bird
zone. We have a motion for letter support of P County or Douglas County. No. Okay, we have a motion. Do we have a second? I'll second it, Mr. Chair. Okay, we have a motion and a second. Any further discussion on that? Hearing
none. All in favor signify by saying I. >> I. Oppos? Same sign. Motion carried. Thanks, Re. Hey, Sheriff. How are you? Good. >> How are you? >> Good. Morning guys.
>> Morning. >> Okay. So, as you are all aware, uh, for the last two years, um, the sheriff's office has been partnering with Stevens County and Folk County the CAD RMS system. And we found out two years ago that um, that program was being
sunseted. So, we've been actively researching to CAD and RMS systems. Um so uh we going forward are partnering with Stevens Hope and Wilin County and we have decided to move forward with the
central square post suite at RMS system. Um they have resold to many sheriff's districts and are offering the best system um for a cost effective pricing. Um so what they have decided that what we're paying right now for our LG is
what we'll be paying for the first year and every year up to 5 years with a 1.25% increase. So in essence we are receiving a new product without the cost of a new build.
Um with this new system it's going to be better mapping qualities. will actually get to see our partners mapping as well. So, that's going to help, you know, law enforcement, first responders, EMS, we will all be able to see what's going on
and who's responding. Um, it's just more up to date with technology. Um, so Steven County has agreed to be the host agent and therefore they will be signing the main contract with Pro Suite. um if it if it's agreed and then
that there's a intergovernmental cooperative agreement that was um developed and reviewed by our local attorneys and administrators and coordinators um with these respect counties. Um the only thing that the host agency
is requesting is that we make payments to them within 30 days. Um, so I've I've been meeting with the public safety committee as well as the finance committee in Grant County and um, this
is an allowable expense out of our 911 funds. Um, so we have been saving money graciously for the last 10 or so more years. Um, and it was agreed that we could use the money out of the 901
funds. So, so I believe Tina has um I think it's in your packet the the the contract with Pro Suite and the intergovernmental agency uh cooperative agreement on um and so
that is what I'm looking for a signature if it is agreed. >> I am Yeah. Go ahead. >> I was just going to say does anybody have any questions? Um when I think it's like Jen said,
Stephen County has been a host. Um but I think uh the breakdown of the cost might be good to share with everybody and I believe that they have that in their pocket. >> Yep. I have it right here if you don't have it. Yep. So So how we agreed to
break down the pricing? Um, so they just gave us a total bill, which is $195,15844 and then we were going to split that up four ways. Um, so we had done it a couple different options, but we agreed and the administrators agreed that this
would be the best price is if we um we would just pay for our software pricing, which is $14,447.60. And then we would split the share build costs and the travel and AI services. So 25%.
Um so this year in 2026 we were paying $50,000 $445.30. Um currently with LEG we are paying 45 right now. So um and then they also so LEG is
uh is part of Pro Suite. So whatever we paid into LEG right now whenever we sign the contract for the new system we would get credit from whatever we paid with LEG for this this year as well. So, we
probably won't have to pay the whole $50,000 at this time because we will have a lot of credit since it's early. Anybody want to make a motion to approve? So,
we have a motion. Do we have a second? There's a committee member of finance committee on it and the paperwork is in place and our 911 funds are in place to be able to buy the cost. So I will second that. Okay, we have a motion and a second. Any further discussion?
Hearing none, I'll pull the question. All in favor say I. I oppose. Same sign. Motion carried. >> Thank you. That should be a quite a benefit when uh when you can see other counties uh
especially on the county lines the uh the response and everything that's going on. >> It's it's going to be really beneficial. Yes. >> Maybe a maybe a little uh demonstration for us when it's all in there just so we can see what what the new new technology
is. >> Yeah. They also offer a a little program for EMS and uh fire departments um which would be an add-on but that would be probably the responsibility of that of
an agency but um they will be able to get it on their phones. So it's kind of like active 911. It doesn't page but um you'll be able to on from your phone say that you're responding. So you want to talk to dispatch
and every all the mapping everything that it's connected to the CAT system. So whatever the dispatch puts in there or whatever an officer puts into the system about this event everybody would be able to see it totally. Yeah. So
there's more to come. >> Okay. So Mr. Chair, you're planning on sitting in the backseat of the squad car looking the situation over. I'll join you. I'd like to see just Yeah. Not not responding, just see how it works in the squad cars.
>> Sure. >> You know, the dispatch centers, you know, that's a central nervous system, but getting it out to the cars. >> Yep. Y >> you know, so >> I can bring that in for a meeting. >> That'd be great. >> Yeah. 12 to 18 months take. So, >> okay. >> So, we have some time. Okay.
>> Yeah. I when I when I was up at Sheriff Coleman's retirement party there, there was a lot of agencies from all over the They basically some of them and they were they were impressed with with the setup that we have there >> dispatch. >> Yeah. >> Yes.
>> And the building to public. So that was good. >> Yeah. >> Okay. So let's see here. Next up would be uh >> I think they need a signature though. >> Grand County Public Safety Committee uh law enforcement city contracts.
>> Yeah. So we want to asked the board to essentially freeze this year's current rate for those sheriff's contracts. We had a large increase from 24 to 25 in the expenses.
So that would generate up to a $9 an hour increase in those contracts. I don't think the city would go for it. So we had a number of expenses. I sat down with the auditor yesterday. We went through it and
last year as in 25 was a a rough year. There was a number of things. So we've been squad cars were backorded. So we had five squad cars to swap out last year. Well, it's not just a car. It's all the am all the radiant. I mean, you
have to transfer everything. It's in 24 half the year we were down two deputies that we weren't down in 25. So it's making one single year the expenses are going up for that one year compared to the previous years. So
a lot of our contracts we have multiple years to avoid those links. Right? So that's what I'm asking to offer the cities is ask them for a contract for another three or four years at the same rate so we can get like a fiveyear
average rather than doing it every year because it the swings will drive them away this year that I'm almost So you know what you're saying towards that 26 or the 25 budget with a significant
increase which then we passed on for the payment in 26. So right we did based off of levy dollar expenses in 24 we did 16.8%.
Well, what we're looking at right now, and I adjusted even not only do we have five deputies collect, we bought a truck for administration. I took that out, only put the 15,000 in instead of the 48 for the actual vehicle
purchase. And our total expenses right now sit at $324,000 increase from 24 to 25. Did you have with the two deputies and
then our 7% wage increase? Payroll went up $193,000 from 24 to 25. Um, and I I only have the codes up and I don't remember what they are, but
there's other line items that were going up 37,000 36. Well, a lot of those can be explained in your switching out squad cars. you know, the labor, the material, all that stuff where if you do a fiveyear average, that works out. If you
have that one terrible I'm afraid if we don't get a four or five year average, we're going to be fighting this all the time where they're going to swing like this because you have expenses. I mean, the the administrative trucks are the a good example. We budget
$15,000 every year and then every three years we spend big. >> Wasn't there and help me out in this new concept that you're talking about. Wasn't there a 3% factor?
>> That was the old contracts for 3%. >> That was old, right? >> That was what we were trying to get away from. And I didn't even think of the swings in there. I just figured out 24 income over expenses and I didn't get an average in there. So without that
average, we're going to have swings like this all the time. So did the the committee or whoever look at let's say going back two, three, four years where X is what
you're collecting from the respective cities versus the total budget and receive that comparison. We did not because if you go backwards from 24, you don't have >> So those are I mean we we budgeted and
we were actually pretty close on estimates for that building, but that's all it would be is estimates. So that's that's why we I didn't want to look back because it's you're just a lot of budgeting is your best guess,
but you're really truly guessing looking backwards without that building being there. >> So I'm looking for permission. We were meeting with the cities in April, but we have to give them a price by April 1st. So, we can give them this and then we
can propose changes to them in that April. But I either need your permission to do what I'm suggesting or we need another plan because I'm not going to put my name on a letter that's asking them for $9 more an hour. They're not
going to do it. So, one more question. So if you pull out the vehicle the that's the variance and look at the other costs and we got
the $83,000 less the savings up for access but there wasn't 83 it was only 22 because some of that money was spent out of non levy fund >> accounts. So that's not reflected in
this amount. there's only 22,000 from the axon that reflected in this amount. So again, so what I was getting at is and I don't have a problem with kind of agree where you're going with it, but we're looking back at some variables
and we're making a read that a reason to not change it. Are we setting the precedence moving forward? At some point, our budget for the sheriff's department is going to go up. >> Mhm. >> And at at what point, and I the $9 seems
like an awful lot, but at some point the rubber is going to hit the runway. Is that a year from now or when? Well, my proposal would be we get five
years of expense data with the building. Then we figure out are we still at that 350? Do we ask to go to 360? And then we reform. We used a formula that's already been developed, but we use a historical average
rather than one year. And that would be cuz personally I would say we get five years of data we take the formula put it into play but we don't drop off to back years until we
get a full 10 years of data because that's going to stabilize it even better. So then in year 11 that last year comes off and year 12 then you have two. So that you're actually getting a long much longer average rather you're going to really
wipe out your peaks that way. But I none of this has been presented to a city yet. So that is I just know if we go in with what the true cost is and I get what you're saying what we could take out for the squad cards but if you start taking out
legitimate expenses this time the next time you're the big one while we take that one out it >> that's what I was a little bit getting at. Are we going to be doing that or would you >> would under what I'm saying no we won't do that. We're going to I would continue only putting in like the 15,000 for the
sheriff or deputy purchase vehicle purchase. We wouldn't put that 48 in there because we've already collected that by putting that 15 in for three years, you've Yeah. mitigated that. Right. >> Right. Makes sense. >> So, Troy, what do you think in five
years then when we go back to the cities, are they going to have the wall back then? Well, we're going to meet with them years later. >> So, you know, we can give them here's what it would be, >> whether it's, you know, just one year or
we did a two-year average. Here's what the rate would be. Next year, we can give them, well, here's what one year would have been. Here's the three-year average. So, you're preparing them for when we get to that year five or six, whatever that is. You know, you last year, you knew, so we
went up. So, it went up a little bit from what it would have been. So, no, that would fall on us if they had a really big sticker shock in that year because we were not informing them as we went through the years that
here's what that is would be. Yeah. Because because you know the budgets are going to go up into every department >> and Oh, yeah. They uh they just uh they need to realize that even though if we
freeze it for five years that the budget is the budget and the overall tax levy won't be spread out then that increase would be spread out. >> You think you're freezing the rate for five years? >> Five years of data. I don't have dates
for you currently and >> and so we've got two years of data already. So we'd be looking for three more and I don't have dates figured out and even if I did I wouldn't present them today because it hasn't been talked with with the states. >> So basically you say probably a
threeyear free basically probably >> right. I think just off the top of my head I think what it would be is in 29 we would use 28 data for 30
or 28 to back to 24. >> Right? So this last year and I it seemed like the budget committee and the various departments put a lot of work into the budgeting process.
You know obviously we haven't started 27 yet but we are actually starting when it comes to this piece. Should this component looking forward to April 27 be a key component of the new
budgeting process the 27? So this discussion is >> this discussion was already had with the budget committee. They're fully aware and supported >> going this route >> back back a few months back. Well, we met on Friday and I brought it up to
them and asked if there was any objections or downside to freezing it and giving more data. But what I'm saying is we didn't have this discussion in April >> of last year.
>> No, we were doing our budget preliminary work. >> No, we're getting what was in our budget minus Northcross the rest of it. We're getting what was budgeted for this year. >> Yeah. Yeah. Now, next year we'll know well ahead of time for budgeting what
because if everybody everybody agrees we're going to stay the same. It's just putting that number in. We're not this is not creating a shortfall in this year this year's or next year's budget. We're not creating that short. >> We will know.
I mean actually it'll take out numbered years you to put that number in. >> Sure. like you got it figured out but did and we don't want people. So what do we need to do here then? Do we just need
>> Currently we don't need anything. I just if somebody doesn't want to go this way we need to know about it before I go any further down this way >> because we need a number by April 1. >> Yes. In the past, we've there's been
analytics on the cost per hour. Are we using those analytics anymore? We've been >> not with the new formula. >> The only time I don't think we've ever in my time here, we've never used that.
We've figured out that loaded rate just for a reference point of where we are, >> but we've never said, "Well, that's the rate we're going to use this year." >> So, that was more of a talking point. It wasn't >> Well, it's it want we want to show that, you know, if you want to have your own
person, >> here's what it would actually cost you per hour, but we're actually only charging. The one time it was in 2017 or 18, I think the county made like 50 cents an hour, but since then it's been Yeah.
>> Okay. So then, Troy, uh, when you have these meetings, you're going to have be sitting down with all all the contract towns at the same time or >> we've invited them all for a meeting in April something, early April. Again, I don't >> April 8th at 2 o'clock.
>> Okay. So, the city clerks and the city mayors or whoever they want to bring, we just ask for food to members of their city council. >> Okay. All right. Well, anybody have a problem with that? Do
any go ahead and do what you can do >> and we'll we got it on the the committee the public service. So, we'll just public safety. We'll just keep everybody updated with what we know then. >> Okay.
All right. >> Thank you. So maintenance should have a couple of estimates in there um from Joanne for the flooring for reporter and the license bureau offices. We've had several discussions.
Um, my understanding is prior to my time here, there was kind of a separate facility improvement dollars that were used, not necessarily department budgets for things like flooring and that sort of thing. So
these were not budgeted in those specific recorder or license bureau budgeting, but um they were just kind of told we use dollars from facility piece to take care of these things. So um just coming to
get approval for these two restments to get these blowing pieces taken care of hopefully this spring. Um I know Joanne earlier November time frame I think she said they were a couple months out. I don't know how far
they out are out at this point but we'll have to do some scheduling obviously to try not to interrupt workflow make things work. So any thoughts? We've been talking about it long enough. I'll make a motion to approve both bids
>> for the for the recorder's office and the incense bureau says incense is a or license. Excuse my French. My apologies. I >> Oh, on the quote. >> Yeah, on the type of type.
>> I'm sure it was too. So, it was a repurposed. You didn't get the memo on the repurposing of the facilities. >> Just kidding. It is the license bureau. Yes. Okay. I figured that. Okay. So, we have a motion. Do we have a second?
>> Second. >> We have a motion, a second. >> Is that >> We have a motion and a second for the flooring. Any further discussion? >> Just a comment, Mr. Chair. The 26
budget, the license bureau has $15,000 in a per credit. I don't think we're buying $15,000 worth of furniture. >> I did have a conversation with So again, the flooring piece wasn't specifically, but she did mention that the original
her original um furniture budget was much more than what ended up being spent. And so she said there should be some dollars still there. Um but it wasn't we didn't specifically budget for flooring. So yes, you you are correct. the uh furniture budget that she did
replace the two desks and chairs, some shelving units in the office there. That was much less than what was budgeted for. So, there are dollars still in that piece if you want to look at it that way, but it wasn't technically laid out
as this is for flooring. So, but yes, you are correct. There is definitely leftover dollars from that um refernishing process for this for the license bure. >> They did not have the flooring piece in
there as um they did not replace any desks recently or do any furniture work. And again, they were told this comes out of different dollars than than uh department budgeting. So that's why they did not put anything in there at that
point. So if we need to set something like that up going forward for replacement cycle, we should figure that out. But at this point, there hasn't really been anything on a rotational basis that I'm aware of for flooring and that sort of thing. So and I think this
the recorder's office, I believe, is the last office on the second on the middle floor. >> That the first floor. >> The middle floor. >> The middle floor. I'm going to do top, middle, and bottom floor from now on. But anyway, first floor um that has not
done flooring yet. So, um yeah, that's what I can tell you about that. >> Mr. Chair, I got a question. So, when they're going to do this install Saturday, Sunday thing, >> we're going to have I'm going to work with Joanne. We'll figure that part out. Um I do know that both departments are
worried about interruption of service. Um, I think as long as her installers can work that way, Kyle and I were able to make make it work on a weekend setup. Uh, it just a matter of what their scheduling allows for them. And we may
have to tweak some things if we the recorder's office thought maybe they could move to either one of the conference rooms or the old commissioner's office for a couple of days if need be. But, um, there are going to be some juggling pieces in the process of getting both of these done.
>> There is 2500 in every quarter's budget for furniture equipment. >> There there is. >> Yes. Overall. Okay. And I don't I don't know if they've I can't speak to if they've purchased any equipment on that 2500, but I certainly will check on that part.
>> We still have and I had asked I haven't got it yet, but I asked about a update on what we had for funds last year that had been budgeted that we knew we weren't going to expend. We're world we're open. Yeah, I yeah.
All right. Uh any further discussion on it? If not, I'll uh hold the question. All in favor signify by saying I oppose. Same sign. Motion carries. >> Thank you. Thank you, B.
It's on there. >> All right. So, um I'm here today. I've been talking with um Sheriff Bon and she brought to my attention that there is a a training that Beverton Law does, Christy Hastings does with email etiquette um data privacy, email
individual etiquette and best practices in the age of never ending data requests and so she was going to offer to the sheriff's office and I you know in conversation thought it'd be good to open it up to everybody um to come to something like that. It's an hour session. Um, and we have had Christie
here before um for other things and so u she's a good trainer and um so the I believe the email was sent or the cost was sent to you. So it's broke down as to um preparing materials and communication the presentation. We would
do two different um training sessions for the shift work. So we do 11:00 and we do a 3:00. We're looking at March 31st. Um, and then the 3:00 would be at the sheriff's office and the 11 o'clock would be at the courthouse. Um,
depending on how many sign up, of course, for each session. If it's bigger than what our conference room can hold, I'll maybe look at reserving this room. Um, but I think it would be good for, you know, never ending data requests, things like that of what shouldn't shouldn't be in an email. um what you
should and shouldn't say. You know, all that's reported and can be requested and see by the public. So, I think it's good information, a good training for anybody that we encourage all employees to attend. Um so, I'm just looking for approval. This just this conversation
just happened in the last week and has continued. So, um sorry for the the last minute addition, but looking to get that approved. As you can see, it's um $2,30 for the session or for the training.
I have a question. So, we have resources at AMC and you think Morris Electronics and Justin Anderson and feels like we may be highlight on that
maybe we have some potential resources to address this. We got no before 20 different let's see that training is important. I just wonder if we're if we research the opportunities to
address this training and then you mentioned it's optional. I think if we're going to spend $230 it should be mandatory. I think one of the important um pieces of information to go along with this training is other great county partners
have used this training have said how beneficial it was this specific training. Western Prairies used it for all of their staff and she's a labor attorney so she deals with um county personnel type situations. And of course, as an
attorney, you're dealing with the data requests firsthand. Um, and what you will get an email otherwise. So again, it's up to you. This was just brought to our attention. Um, like Tina said, Western Perry did to utilize intended things to say about the
training. Um, so I'm just bringing it forward to seeing your thoughts on it. This is a different the noble four would never I shouldn't say never but this is a different training than the this isn't it's going
to cover different topics. >> No four is like cyber security stuff >> right >> not necessarily county driven you know this will just be just the same training as our partners have used >> yeah
and and it This is the, correct me if I'm wrong, the attorney that our county has used for certain data requests in the past. >> Yes. >> As we know, data requests can cost a lot of money as well. Um, so it kind of goes
hand inhand with our um county email retention policy that we're going to be bringing up here in a little bit. um and trying to operationally move forward um in a progressive modernized ways to protect the county and to do things the
right way. This is um I know there's an expense to it um but it's kind of that other piece very specific to that that would tie in hand in hand in hand and like Morris Electronics we're working on the training for how do we save things
out of our email and onto files. This is just kind of a next step after operational. Um, you know, how how do we conduct ourselves in our day-to-day business to make sure we're also protecting the county to our greatest ability?
>> Yeah, I'm not talking down. I guess the reason I asked the question is the same. We're spending over $1,000 on fair materials and communication. If it's the same, >> it's not the same as what we're I mean, you're right. We're paying for no four
and the other things that our other partners are using. >> Are we recreating piling on it's just $2,000? >> I do have a >> but is very likely repetitious. >> Are we doubling up?
Um, I do have training budget in my budget. So, I do have funds for training, specifically employee training. So, um, I wouldn't be asking for additional funds. >> I do kind of want to address Ken's
concern and it it to me that the not being mandatory is a little more concerning because we're spending money, but we're still leaving ourselves as an entity vulnerable. So, I mean, I think we should move forward with this, but we should ask
because the you're right, the prep work is now done. If we want to come back in two or three months to do another one for those who were not able just to get somebody to be on vacation or whatever that is, but I think it would be valuable to make sure that we get
everyone, including commissioners, to go in to this training. And if we know we're going to try to do it again, then there maybe isn't such a large time. That's my thought is we need
to do more than one >> more than one day. >> Mr. Chair, I got a question. How much you budget for some of this in your budget? >> I have budgets for training. Um I have 6,000 five or 6,000 available.
>> And what have you spent so far this year? Um two on the convene training that's the online training that's employed to do with >> well I have just a little thought you know the the before you know training
you know yeah it's it's uh pretty simple but it makes you think okay before that training I probably wasn't aware of much of that stuff on there, but it's before you ignore training is not that hard, but it makes you think when you're
looking at your emails and stuff. So, I I like that part of it. Although the average person looks at it goes, man, that's not hard to figure that out, but it makes you think. So, I like that. So, maybe this will make us think if we do this.
Just my thought. So, I'll make a motion to approve this. Okay, we have a motion to approve. Do we have a second? I'll second. We have a motion and a second to approve. Uh, any further discussion on this? >> Just clarification. Are you wanting me
to add another day? >> Well, that was going to be my discussion. I think we're going to approve this so we can do it because it's in March yet before we meet again. But I think we should add >> at least one more day >> with two sessions. Okay.
>> Yeah. >> Or maybe one day with two sessions and then another half day or one session. I think we need to get more opportunities because people can be gone on certain days. And >> I think this this training I think will pay for it some and that and what you're
saying Troy is mandatory for everybody's every county employee. Yep. Including us commissioners, right? I agree. >> Question. >> Is it possible we reach out to Christie
and see if we can do a train the trainer if we pay for the materials possibly. So this would take everybody doing it that actually someone in house could could do the training. >> That makes sense.
>> I mean there quite often train a trainer is used. I don't know. doesn't feel like it's it doesn't hurt to ask. I guess it >> that would make it a lot easier to get everybody through it.
>> Okay, we have a motion and a second. Uh and uh if there's no further discussion, uh all in favor signify by saying I. I oppose. Same sign. Motion carried. >> One other thing I wanted to just mention, um we were are out of RSA hard
tokens. We still have um a number of soft tokens, but we are out of part tokens. And so we had um a new employee start in the treasures office that didn't have part tokens. So we used a old cell phone we had put the app on there and she's using that for right now. So I did go ahead and order 10 more
tokens um just so we have that on hand. And so I just wanted to let you know that that has been purchased and that's been ordered delivered here shortly so we can place those. >> Thank you. >> Thank you. Peanut. >> The first thing up on the list here is
our registration applications for the low CM products. And Jared is here from Horizon Public Health. Um, and maybe you want to talk a little bit about the registration application process and then you know the next step in this process is board
approval of the ones we've received. >> Yeah, sure. Um, so as of right now, businesses have been registering via Excel first. Um, that goes to Reed. Once they've kind of gone through that process, um, Reed kind of gives us a
heads up, just waiting for their local registration application. And then once we receive that, we make sure they're following the ordinance. um built under taxes, a couple other things, and that complies with the Grand County ordinance here. And then from there, I send it
back to Reed, make sure there's no zoning considerations, and once we get his okay on it, I then send it to Tia, Tina to present to you guys. So today we have one application from
Ashb Market and Meets and the other one from Sisters Beer and Wine and Spirits that we are looking for for board approval. >> Okay. I I have one question for you. Okay. So I I talked to the other person
in Ashby who's been selling that and they nobody's applied for any type of license with Horizon or anything. Um, are you referring to the liquor store there in Ashby? Yeah. >> Um, not yet, but we're hoping to receive something from them soon. And
>> have you talked to them? >> I personally have not talked to them. Um, but I will I would be willing to gain basically. >> No, I I didn't mean that. I just meant that I I said I've talked to those two businesses and I did do that. I just wanted you guys to know that. Well, and
I think in in transparency, you know, we had a discussion internally like where does where is the county's role in all of this? You know, I I don't know if it's a forever ongoing responsibility to contact business owners from here on out, but since we this is a new
ordinance that we've adopted this first time goaround, um commissioners that have um businesses in your district to make that connection that this first time just just kind of be like FYI, you know, we have this ordinance now. This
is part of it. So, so you know, we can feel good that they've been contacted and understand the process. I mean, after that, it's up to them to to do what they need to do. Um, and we kind of felt that when we had those discussions that that that made sense because it's a
new ordinance in place and they kind of give everybody that it's a >> that that's a yearly license then. >> Yep. Okay. So then it's up to them to to uh you know to apply every year. >> Yeah.
>> But but no notices get sent to them. Is that right? >> Um once they apply for um and receive their registration um initially, we will send them um reminders uh when their registration is about to be up. Um and
it's possible that that other business in Ashby is still working um with their state lensure on OCM side as well and that's maybe why they haven't entered registration. I would guess this license is going to pair up with liquor or uh tobacco
licenses and things like that. So it'll be coming all one shot, right? Be my guess, you know, same time for both of them. >> Yeah. Unfortunately, the only the main difference there is that um everyone's license might be on a different renewal
date >> um just because it kind of pairs up with when >> hands out uh their local license. Some might renew in November, some might renew in February. Um but that's the main difference between them and
>> so the the tobacco is all a lot of times we get the tobacco, you know what I mean? Process. So it'll never go it'll never pair itself. It'll all come in one shot because they've applied different times. Yeah. Right. Is that what you're telling me? Yeah.
>> So then that that license fee is that part of the fee for uh compliance checks. Um yeah, I think in our MOA, um it is a 6535 split uh between Verizon dealing with the registration stuff and
then law enforcement giving that 65 to deal with the compliance checks. >> Okay. >> All right. Well, uh do we have a motion to approve those two application? >> I'll make that motion, Mr. share for both apps, sisters and
>> market and meats. Okay, do we have a second? Second. Okay, we have a uh motion and a second uh to approve these licenses. Uh any further discussion hearing none, I'll call a question. All in favor say I.
>> I oppose. Same thing. And you're can you can you just tell the board who the new uh director is for Horizon? >> Uh the public health administrator. >> Yeah. Yeah. >> It would be Angie Hasbrook. >> Yeah. >> With
and she's the one that uh helped us with our ordinance along with Jared there. And uh so it was a tough process, but uh she she was definitely a great candidate and I'm
sure she'll work good with the boards. So thank you. >> Thanks for coming, Jared. >> Um the next item is the Voy DC watershed appointment. We did advertise for two weeks. Um, and we got one application.
John Popan, who was the previous appointment, um, did uh, reapply to to to be um, to have another term. And so I'm looking for a board approval for that.
>> I'll make that motion, Mr. Chair, for the full. Okay, we have a we have a motion to approve. We have a second. Second can have that one. Doyle got the second.
>> Okay. Any further discussion? >> Hearing none. I'll call the question. All in favor say I. >> I. Same sign. Motion carried. >> Next we have uh the Noble for annual renewal license um for our countywide
cyber security training. Um there's there's two types of training that comes with no before. It's the campaign. So it's kind of those fishing emails that uh they send, but then there's also the quarterly trainings that get sent out by
human resources that everyone um complies with. And uh to Dwight's point, um there is a whole library of trainings and you know, Morse Electronics goes in and picks one or and Ashley will sometimes help with that. And some of them do seem simplistic, but again, I
think the major purpose is to get everybody to slow down and really look at their emails before they click anything. Um, and so, uh, I believe our last report showed that we didn't have
any, um, bad clicks. So to me it says that it is working and people are you know the training is working helping people slow down and look at things um before we're click clicking. So so I I feel
personally that it's a good it's a good thing and I'm one of those that has a quarterly training that needs to be done. I might even be late so I need to go back and get that done. Um so this is an annual renewal license. The important um thing about this that I wanted to
bring up and it was in the board packet um with the board agenda item. I tried to lay it out a little bit. Um as we've been working uh our technology committee which is our department head group with Morris Electronics at the last meeting we had a lengthy email or a lengthy
discussion about email retention um and our policy. And through that discussion, we realized that we didn't have our two community partners that we share our email system with um region 4 and soil water conservation district on the no
before. Um and so you remember the policy that we passed after our cyber incident. You know, anybody that was on our system had to take the training. So I did reach out to both region 4 and soil water conservation district and and explained that, you know, this is a
policy. if you're on our system, we have to have you be a part of this. And they were all in favor of it and doing for doing it. And I did talk to Chad about the billing because the added users to the group, it increased our cost a little bit, but that those increases
will go back to the respective agency to pay that increase. And so, um, I just wanted to make sure that the board was aware that they weren't on the no before program with us, but moving forward, they will be with this new license
renewal and that we'll be billing them for the cost for their number of users to do the program. >> Okay. I got a question, Mr. Chair. So, what was the what was that package last year? What was the true cost? You remember? Oh gosh, it was just a few
hundred dollar less. It's only It's uh $42.7 per user >> and Soil and Water has three users and region 4 has 11. So whatever that >> math is equal
subscription, you know what I mean? Just wondering if there was any added cost. >> Yep. Yep. It would be at whatever that is that 4207 times >> yep >> time 14. >> Um and then they would those entities soil and water would pay for their three
users and region four would pay for their 11 users. So our cost would remain the same but I did not bring what that was. >> 580. >> So the increase is 580 roughly. Okay. You did the math in your
head. Okay. Okay. Do we have a motion to approve? >> Yep. >> Okay. Motion by Troy to approve. Second. >> Second. >> Second. Any further discussion?
Hearing none, I'll call the question. All in favor say I. >> I. Oppos. Same sign. Motion carried. Next item is um we had at a work session um Sean Larson with Morris Electronics was here and talked about um AI and why
a policy would be important. This was also something that's been discussed with our technology committee, our department head group. Um we do have a few departments currently using AI. Um,
so there's been a lot of review of the policy. It's a general policy. Um, through our discussions, the one main takeaway was it's always going to be fluid because as technology um, changes and as we modernize some of
our processes, um, we might have to come back and look at this in the future and make adjustments. Um, but this is is our our first uh Grant County artificial intelligence policy. Um, and it um you guys ha had it in the packet, have had
an opportunity to read it, and I I'm looking for board approval. Um, if the board chooses to approve it, it will be something that will be sent out to all employees um and will kind of be our our guide in moving forward with how we're utilizing
um AI. One of the things we talked about at the last um board meeting just to point out is that um anytime somebody wants to you know bring forward a new AI technology um it says that in the policy
it says they have to bring that to the grant county tech committee which again is the department head group along with our um IT vendor and the reason for that is so we're trying to make sure that our IT vendor is always aware of what new
systems might be working with our networks. Another important I think I mean it was a part of your board packet but just to mention again um for everyone to hear again is that um no free versions of ARS are allowed
on county devices. Um the guidance from our IT vendor is that subscription AI is safer than the free versions. So that was added to the policy as well. >> Good. Does this have a signature that we're
tracking everyone to sign? Um, currently it does not. >> And I I wanted to, but because it's going to be so fluid, I don't know that at this point that it's appropriate because we're not going to have people
signing every three days. No. Right. But in the future, I think >> what we can do is add it to our policy handbook and then we could do a yearly sign off and as things >> well but it still doesn't if we change it three months from now even if they've
signed off and the >> it's just something we'll have to be aware that I don't know it's it's going to change way more frequently than I think we're aware. This is just kind of I think the first step I think
you know who knows what the future holds but at least we have we know we have departments using it. It gives us a policy to work from and we can always in the future if we feel that it needs to be something that gets signed off on we could you know add that piece to it. Um
but I think this is a good solid first step. So >> yeah, I I was just going to say there may be parts of it that like the I would ask the technology committee to look back at parts of it that would
require signature like we're all in agreement that we're not bringing in new AI systems without going through the the IT committee. you know, there there's some parts that aren't going to change that, but we don't ever want you someone bringing that in without it going
through the IT committee. So, there may be parts of it that could get signed off on where other parts are more fluid that aren't going to be. And I and maybe the IT committee says we don't need it at all, but that's
my thoughts. Those concrete things that we don't want you doing. >> Well, Mr. I get a question. So, and I don't I guess I ever use company computer, but I want
to do research something on my phone. And when it's researching, it makes reference to AI. So, evidently artificial intelligence is answering my question. Now, if I did that on this computer, is that a free
version? that I have guessed. No, it would be the actual application like the and again I'm not super fluent in it but I believe it's called chat GPT is one and co-pilot is another
applications you would put on your device your computer or your phone that would be used um in your work that's what that addresses if you do a Google search it is a lot of it is AI generated answers that is not >> that is
It wouldn't trigger a search engine >> if I Google and ask how many judges there are in the state of Minnesota. Not a high sensitive thing, right? But if someone is going to write a report about judges in Minnesota and they've entered in names and addresses and that is not
public information that you don't want to get the one who puts it into this AI database that now somebody else puts in a query of something and they pull out all of a sudden these judges names and well you put it in there so now you're
responsible that this other person has it and it's not public information and so Just asking Google a question is not the same as what we're talking about. Okay. >> Okay. Any further discussion? >> Yeah, I got a question here too. A lot of times when we're I'm going to this
word bracket, it comes up with an AI assistant right on the bottom of the screen and I didn't plug anything into >> that's a part of Dolby. That's a >> that's all that is. That's all that is because >> the board packets are built in Adobe and it's just
>> yeah out of it. It's just telling you that there's >> it throws up a chat on on the on the right side. >> You can just X out of that >> which I do. You know, I just wondered where it come from. That's all. >> It's a part of the Adobe package that we use um that I use to make the board packet.
>> Okay. Thank you. >> You used to be able you used to have to go with your little mouse and click on the eyeglass and actually type in. Now you can just ask it to look for stuff >> through the chat. That was grueling.
But if you use a generic term to cover AI, you don't have to necessarily lay out in a policy every individual co-pilot, Gemini, Chat, GBT. You just have a policy that covers ARI and how you use it. You shouldn't have to change
it repeatedly that draft. You might add to your list of approved, but you don't necessarily have to change resign your policy every time you do that, do you? I mean, is that >> No. Right. So I I mean the idea of you sign
the policy, you're you're covering every AI, not just the three that are approved right now, but maybe another one's added to that list. You still are going to follow a policy that you have laid out, right? And that's how you would set that up. So then you're not having to sign
every new time something new comes out. It's still covered under a generic policy that this is the approved. Is that correct or not? Correct. >> I don't know the answer to that. I can't tell you you're wrong because I don't know.
>> I don't ask you ask Google. >> Now Siri, >> see what she says. >> I think the policy is is one issue, right? We have to have a policy and then we can bring back to the tech committee. Um we can talk about
>> um talk about that. You know, what parts are fluid? what makes sense to to sign off on this now or to wait or um but since we do have it's already in use um it is in the county's best interest to to have a policy just so we have the
framework on how it can and should be being used. >> Okay. So anybody want to make a motion on the AI policy? So >> okay, we have a motion. Do we have a second?
>> I'll second. >> Seconded by Doyle. Any further discussion? >> Hearing none, I'll call a question. All in favor say I. >> Oppos. Same sign. Motion. >> Thank you.
>> The next uh policy is the Grant County email data retention policy. that was included in your um board packet. Um again, I put in a lot of information in there, but we did have a lot of really good conversation the last two tech
committee meetings. Um we did talk about this um at the work session with with Sean Larson. Um it's been reviewed by our county attorney and it's very similar to what uh Western Prairie is also using. Um I know when we talked in
the past about email retention, uh the question came up about the archiver and I think in the board packet I put some information about what that archiver is. It is in use and how it's being used. Um our email data retention policy um covers it covers things a little bit
different. The main takeaways is our I should say um it's a three-year retention cycle. Um it would be an automatic deletion schedule. So nobody would have to do anything. It would be set up on the on the backbone on the infrastructure side of things. And um
just an important note is that um if approved and and put into operation um when it does that automatic purge every every three years it would include um the inbox
any custom folders your sent deleted drafts and then junk and spam. But the important note is it doesn't delete your folders. So in your email where you have your folders that you put emails into, those folders still sit stay, but any
email in there that's older than 3 years would automatically be deleted. Um, we are working on that training that I hope to bring to the board on April at the April 7th meeting. We'll do a little training session at the end and then the
next day we would do that same training session with our comm uh tech committee department head group. I know we talked about that at the last meeting too. And then department heads would kind of they would become that train the trainer and they would go back and show all the their their staff. Um and then I believe
uh correct me if I'm wrong here going off memory that it would be implemented July 1st is what the tech committee um agreed to would be an appropriate start date. Um, and another point of interest
for the board to be aware of is when I reached out to uh region 4 and soil water conservation district, I did share with them that the county is going to be looking at this policy and possibly approving it because they are part of our system. They would it would also
apply to them and again they were all both region 4 and soil water were on board with that as well >> including extension extension is a part of Grant County. So yeah. >> Okay. Any further discuss discussion?
>> Not. Do we have a motion to approve? Motion by Bill to approve. Do we have a second? >> Second. >> Second by Troy. Uh any further discussion hearing? None. I'll call the question. All in favor say I.
>> I. Opposed. Motion carried. >> Thank you. >> Thank you. >> Um the next um item is in the packet. I believe it's an 11page document called the Grant County Operating Guidelines.
Um I'm not looking for any action today. I just included it in the packet as um a review or an update to the board that the first draft is complete. and I'm asking the board to uh review that and provide any feedback that you might have
about that. Um I'll also be sharing it with our department head groups so they can see it um at the April meeting as well. And then once um the board provides feedback and we have some discussion at the department head meeting about it um uh I will send it
back out to the board um for uh review again and hopefully we can get to a spot where we feel like we have a really good document in place to to be approved. Um, the simplest way I to describe it, um,
what kind of sparked this is AMC did a survey of all the counties in Minnesota asking, you know, who has some sort of, um, policy or document that guides the board and there was just a handful that
did not. Grant County was one of them. So, um, I did some research looking at other counties. is I tried to pick counties that were similar to Grant County, similar in the sense as like same population um you know size, same type of services
offered to try to get a a just a feel for what they have in place. Um so I did some research, did some homework, um came up with that draft uh that I I sent out to you guys. And so it's just at
this point some my request would be for you to all review it and provide um some sort of feedback. Um because the end goal is to get document we all feel good about and have the commissioners each sign it um and then bring that to the
next level of department heads and um keep moving forward on on providing some framework on how we hope to operate and conduct business in Grant County. Um the other I think good thing about this is
that in the future when we have um a new commissioner or a new department head, it's a document that we can give them that helps them understand what their roles are and how um how business is
conducted in Grant County. Could be a helpful document that way. Okay. >> All right. Um, last but not least, we uh can have a we have some SEC safety and security
policies and procedures we need to discuss. And in speaking with Justin Anderson, our county attorney, we can close the meeting to do that under Minnesota statute 13D.05, subdivision 3D.
Um, so I would look for a a motion to close the meeting to discuss the security systems and emergency response procedures at this time. >> We have a motion. >> Second. We have a motion by Troy and a
second by Doyle to close the meeting. >> I'll I'll uh I guess I don't need to call for discussion, so I'll call the question. All in favor signify by saying I. >> I oppose. Same sign. >> Post session goes into effect at 10:21
a.m. Okay, we're ready to Okay. Uh, we're we're going to need a motion now to come out of close session. Uh, do I have a motion? So, I have a motion by Bill. Do we have a second? >> Second. Okay, we have a second by Doyle.
U all in favor of said motion signify by saying I. >> I opposed. >> Motion carried. We're out of close session at 10:37 a.m. >> I will make a motion to approve the
little green button policy, the lockown button procedure, and emergency response guide. Eight. Do we have a second? >> I'll second. I think we have a second by Bill. Any further discussion? Hearing none, I'll call the question.
All in favor signify by saying I. I. >> I. Oppos. >> Same sign. Motion carried. Okay. Are we in the committee report? All right. Um,
budget finance committee. So, we met with the sheriff's office. You know, we looked over the 911 funds that we have, and I was going to update it in the public safety committee, too, as we know we're going to have to replace our towers soon. So, we
have large expenses coming up there. So, we met talked about some of that. Uh, we've already briefly touched on. I think we're going to need to have a capital improvement account.
Uh we're going to meet quarterly. We're going to start probably in June meeting with departments to discuss their budget going forward. I think next month we're that appropriations policy. We're going to
bring that probably the first meeting. Um, so at the budget committee, we talked about the appropriation request policy and um, the committee thought we I should send it out to the full board for review and then get feedback and
then bring it to the April 7th meeting for approval. So then we can make sure we get the letters out to all the different entities, you know, by the end of April, beginning of May. So if you have things you want changed
or feedback, get a hold of Tina so we get so we can do that at the April 7th meeting so that it's not you'll see it prior to that. She'll send it to you but we want to get it approved at that meeting positive. just comment on that very u
come up what our expectations are in relationship to our normal budget uh historical society or I mean they have their own little balance sheet actual state and they're
not asking for anything different I don't think we should ask maybe some of these organizations to recreate their financial wheel to try to pull and standardize it. So there's a narrative part to the request as well. So if you
have used historical society if their appropriations from the county just plug into their budget and it's pretty straightforward budget and it just shows the line item from the county and that is what is used for their operation.
That's all we're looking at. If your budget has 12 different departments and there's no clear showing, then you go to the narrative part that okay, well, I'm asking for X amount and Y is going to be used for
this. And so then you're getting a narrative of where the county's money is actually being the money they're getting is actually being spent as opposed to this. Some are going to have very complex budgets that don't show it clearly and some will have relatively
simple. So in that scenario, you're not asking the one with a relatively simple to be creative or that makes sense. Okay. All right. The building committee. So the one thing coming out of there is starting a a capital improvement
schedule. You know when we talk about whether it's building or the budget committee is this building is we've been in here now for seven years >> eight probably eight the courthouse was done in 2012 10th
>> 10th well it started in 10th and 11 so I mean we've got buildings that are going to have needs we've already seen a boiler here so we're there used to be a capital improvement fund it kind of got pillaged
We're going to have to bring them back. I think that's a good idea. >> A fun plan on your car. >> Huh? >> Right. We talked about a plan to a capital improvement plan moving forward. Something to that. >> I'm going to be very lerary about a capital improvement plan because that is
a condition of spending money on putting up buildings. And if that is the intent, absolutely not. >> I will not be in favor of a capital improvement plan. We can just start putting up. >> Well, and I think at the committee we talked about just a simple spreadsheet
where we identify all the different types of projects, roofs, windows, parking lots that >> and what year they were done, kind of help us project when we think they might need to be replaced >> and kind of to prioritize our list of
things. You know, we talked about there's does it make sense in the if we know that windows need to be be replaced at the courthouse, for example, should you know, is it better to do one floor at a time or to do the whole building at once and kind of talk about the
projects, make the list, talk about ways they could possibly be done and how they could possibly be funded. And it could be a plan or a simple spreadsheet, but kind of starting with that and then working on that moving forward. So we
we're planning for the for those things that will come up, understanding there might be emergencies that come up that aren't on the list or being planned for, you know, so it's again very fluid, but starting a plan so we have an idea of
what we should be budgeting for. >> Great. You know, I think that's a good idea cuz the buildings, you know, they get old. You never know what pops up. So, okay. EMS committee. Anything, Bill?
Well, not a heck of a lot other than, you know, we had our I think there was the last meeting was was at your Zoom event, right? that was in up at the ambulance garage and talked about some things there and the possible funding
and where things are at and reached out to Senator Rasperson about you know the the vehicles and I think I talked about this the last time was um you know those those sprint cars apparently they're going to stay you know it was grants that paid it was
a grant that paid for them so we're going to be keeping them the ambulance service is going to do that so was I don't know there's a lot that that's up in the wind yet. So that's about all I can say for them. Yeah. And I I uh I
seen an event the other day where uh the spread cart come in where I plowing snow and assisted an ambulance. Um they come off of from coming and they helped the stroke. But I was uh that was good. I
kind of was wondering why they parked right around falling snow. But then I figured it out. a question for the two on the committee. So, we've discussed the the fiscal piece. We've got some clarification.
Have you talked at all or should you be talking about a little bit of let's say on the training or the people side not the ambulator equipment side but what the strategy is from the people's side not the financial piece of that but the
actual what we will be funding and retention and new people I mean taking it to the next have you gotten there yet? Well, a little bit, right, Dina? >> Yeah, I mean, that's definitely on the list there. Like, what does that look
like? Um, uh, a representative from the county is and we're trying to get a meeting with, um, oh, I forget his name, the CEO of Lake Region, you know, that has the current
staff that are >> Madison. >> Yes, thank you. that has the current staff that's doing the work and you know getting what is it what does it all entail what does that cost so that's kind of where we're at like we need to
meet with him and kind of gather that data so then we can meet as a committee to talk about okay what would be a plan to continue this >> sure and so Tina I think Eric we're going to meet with him right >> yeah and Eric's tried to get that
meeting it just has hasn't worked out yet. >> Okay. All right. Thank you. Thank >> we met with LS. We're working out the the handgun issue that we we agreed
to giving them one upon leaving work for the county. We're working through that. We met with teamsters about a wage compression issued. I think that's all we've done recently. Good. Okay. Highway committee. I got an update
from our county engineer and he's talking on the maintenance side of things currently in between winter and spring operations and working on maintenance of tractors and equipment to be ready for spring. On the construction
side, CASA 20 reconditioning from CASAW 4 to CASA 26 is bid today at 1 1:00. Okay. And seal coat will the seal coding that we're talking about doing will be
bid on March 31st. And all this summer's project is is complete and working on future projects. And other items of note, the number three bridge box culverts on CASA 4 in between Ashby and
Cassad 20 will be sent into the state for approval this week. >> That that's the bonding, right? >> It's some of it. Yep. Yep. There's always a local commitment and you know that, right? >> Y >> Okay. in the box covers on County Road
35 and Cass 14 are being reviewed by the state as we speak and I believe that's it. Okay. Public safety committee. So we met
last week or the week before and we discussed uh creating an equipment schedule maybe I don't know that it's going to mirror what highway has, but you know along that line, here's the things that we have and a proposed potential
replacement schedule. There's things that have to be replaced. So, we talked about the towers, those are going to be a big item. We talked about the uh consoles, so they're going to be a bigger item for the dispatch. But there's also other things that need to
be replaced that we don't necessarily have a schedule to replace them on. So, let's inventory them and let's get them on a schedule so that we can budget appropriately and we don't do this thing again, right? Uh we talked about uh having a protocol
for awards. We've already talked about our joint meeting with uh cities, but we're going to have a joint meeting with the fire EMS committees like fire chiefs. We're going to meet with them.
Can't remember what else we talked about. I don't know that we talked about I think that covered most of it. I think that's about it. talked about meeting quarterly where your fire chiefs and EMS group kind of do like after action each quarter talk about things that are working well and
things that aren't so we can um address some things that maybe you know all of us can improve on um and having that facilitated you know um as we as we move forward.
>> Okay. uh solid waste committee. >> Nothing really happened was here last. >> Yeah. What we heard today about that packaging deal.
>> Okay. Uh strategic planning committee >> on the 31st. >> Yeah. >> Okay. >> Hopefully our new three new members. Okay. They've all been invited. >> Yeah. >> Okay.
All right. Horizon Public Health. Well, we we just know that we have a dear administrator and uh anything else going to shade shaking left. No. No.
Okay. Uh Western Prairie, we all were there. So, seems to be going all right, that's for sure. Um, okay. >> Thank Mr. Chair talked about this
plan for the purchases and larger items and you know, we had the request for highway and Pat has put together an Excel spreadsheet that basically is doing what we're talking about. Just wondering if we should
formulate a spreadsheet that could go to each of these departments so it's somewhat consistent that it's in an Excel format for however many years out and and they could be all basically using it by department. We kind of standardize what
we're asking and give them a format in Excel to use just the thought. And >> what do you think would generate that? >> Who would generate the Excel spreadsheet? >> Yes.
>> Well, that would not be that complicated. I don't know if there's anyone in the room that that's Excel proficient or not, but you are. >> That sounds like you you just took on a job.
It's pretty I can create it, but I don't know that maybe there's a department head that that's going to have input that would say, well, >> it should very likely probably should include those that are going to be using it, >> right?
>> Yeah. Well, outside of highway and now law enforcement's going to be developing. >> Is there a department that has a large inventory of stuff or so? I I think outside of those two I don't think I mean >> facility maintenance one. >> Yeah.
>> Yeah. And we've talked about I mean that I think is already underway. Inventorying I would probably say a lot of this stuff isn't his. He's just sitting on it. You know basically you have your item and you have your column for each year
and you have a dollar amount. tactical budgets. >> Maybe each department will do their own thing. >> Somebody's got to look into it with it though. Is that you want the budget committee to do this or what are you thinking? >> Well, whatever. Just an idea. >> I think the inventory committee and that
consists Okay. I can >> that's kind of what I was referring to with the >> I can bring it up at the department head meeting >> and have the discussion there. >> But I mean if we have a a a list of it so we've got our computers
I mean your standard department isn't going to have a I mean they don't have a inventory list by the highway or law enforcement. >> It's not extensive. final search. Well, the point would be is and I don't
know how to do this part, but theoretically you could have each department and then you can pull all them together on a total. So, let's say we look at five years out or four years out, we got a huge bump coming at us.
Then we can say, well, we better be thinking about that. If if we're looking at the concept, then why don't we use the Excel to as the reporting >> right >> process. I agree. We do that down the rainbow.
You know what I mean? But, you know, try to budget for buses and moving forward, but the trouble is you can't get them. So, we end up budgeting moving forward and then you get them possibly two, three years out. >> Yeah. you got to sit wait you know that
gets to be a little bit of a it isn't a budget nightmare but it's a struggle just to make sure that you're updating your bus the other thing about the advantage of a side advantage is if if I was a department head and I needed to project out say five years great the
thought process but what we really think we need and if we're asking them to put something down it we just I Good leadership. Go ahead. So, anything else? None. Our meeting is adjourned at 10:56
a.m. Thank you, Mr. Chair. Thank you. You know, you got a bunch of stuff for me to sign now.