so we can start the meeting. Uh, I'm here. Who else is here? Hannah, you're here. >> Here. >> Sarah, >> here. >> Mike, >> here. >> So, that and Christie. Okay, so we
definitely have quorum. All right, I'm just trying to pull up. Sorry, my dentist appointment ran late and everything and then there was smoke and it's >> okay. I can tell you that the first thing was just to um look at the meeting minutes.
Anybody take a look at those? They were emailed. >> I'm doing it right now. >> No, >> I briefly looked but didn't really >> from the last meeting we just had. >> Yep. >> Okay. >> You sent it today, right? >> Yes. >> What?
>> What is >> this? Is what is this? No. I see grant agreement call for artists CDC meeting agenda. >> No, it's called the meeting minutes.
>> All right. From last time. >> Yeah. But I can >> I'm sorry. I didn't get a chance to uh look at it either. We could put it off if people haven't all looked at it. We could um >> We can put it off to the next >> Wait, that we can approve those minutes next time. >> Yeah, >> let's do that. >> Okay. Right. And then so then the
agenda, next thing on the agenda is um uh new business. Okay. So um is this the right one? >> Yeah. So it's discussion on the event parameters and the RFP process, right,
>> for the remaining funds. It's the first >> and um so yes so we were going talked about doing um a call correct for events and we talked about coming up with our
own framing device for a series of events. Um so I think what we kind of need to come up with is um are those two things. um one, what is that framing device or devices that we want to use
and um what are we going to look for in the RFP? Um, so I know two of the locations that we talked about possibly doing it last time were um Fisk Avenue, Pocket Park area and um
the common right like the common kind of court square area. >> Um so does anyone have any strong feelings about or ideas? I mean, I know we Sarah, um, with your picnic idea, right, we could roll that into a series
potentially. Um, and there, uh, the other things going on the common that we know of are is the farmers market every Saturday. Um, we could try to do something potentially after the farmers market. That way, maybe some people would be there, but it's kind of wide
open. Um, yeah, Hannah. Um, I just wanted to ask kind of a clarifying question because I thought that part of what we were going to talk about today was like areas that we wanted to fund which was not only the serieses. Is that true?
>> Um, I thought we were mainly talking about events last time but we can still talk about areas. Um, I think we don't want to take too long and and um we also need to look at the arts walk
contract uh while we're here. But yeah, um did people want to set aside some of the money for areas other than events and other than the marketing which we've already put aside? >> Yeah. >> Go ahead. >> Yeah. Um, so, so I think
I love the activating the fisk pocket park idea as a series and putting some funding towards that. And then I would advocate for not putting more money towards Court Square, but setting aside a pool
of money that were sort of willing to accept um applications for that go on to kind of activate the downtown. And I'll give an example. I gave it last time, but I'll give it again. Um I think music
along the streetscape is really awesome. And that's not necessarily like in a particular spot, but like I have one business owner who is taking money out of her own pocket to pay another business owner to DJ for three Saturdays through the summer. And like that's the kind of thing that I would love to put
an application in for as the business association so that she doesn't have to pay that. But we could pay that and maybe even do more than three or three Saturdays or something. But it's like that's sort of a streetscape activation. M >> um and I feel like between the arts walk
and the farmers market, Court Square is already getting a lot of love and it is a very hard space to activate if you're not part of a bigger thing already like pride or something like that would be >> well could I suggest we could go about it kind of in a backwards way rather
than just having wide open RFPs for give us your best shot you know. >> Yeah. >> Um we could set aside >> money in chunks. So, we could say we have this many $500 grants or whatever >> and uh people can apply. Tell us what
you can do for that amount of money instead of trying to wrangle, you know, all kinds of different applications with different budgets uh and so forth. And I'm wondering if that might simplify our life a little bit. Yeah, I think that setting a parameter
of of how much it is. And I think to me street activation as long as it's in that space still fulfills a similar goal. And I think the goal I my understanding is that we want to get the uh RFP as specific as possible so we're not
just reviewing everything in the kitchen sink because everyone's going to kind of apply something. So in terms of areas around the events, I would say the event needs to have some sort of activation of public space or or public accessible space
>> in a certain geographical area that we'll define and then needs to involve arts or music. >> Yeah. >> In some way. So, like for example, like with the pie uh potluck idea, we're going to have the plane air painting painting the event, which I think will
be very cool because then we can have the paintings afterwards to use for social media and things like that as well as DJs for WMCB. So, it like involves it, but I could also see someone being like, I would teach an art class outside or I'm going to do music in front of a building or I'm going to
do whatever. But I think trying to ground it in the arts and music space and a certain amount of money uh and I think bonus points for people who can do stuff outside of just the summer months because I do think we're going to come up to a >> like tell us when you would do it because we want to kind of have like a
general calendar and that would be such an amazing output from this council if we could say here's a calendar of events through November or whatever that activate this space. Um that would be cool and then we can share those on the
display and all these things >> that fire is really going anyone else who hasn't talked yet have thoughts on this idea. >> Mikey >> oh I was just going to say I like the idea of some kind of interactive
art uh exhibition not exhibition but art uh installation as well. is that >> not just events but >> not just events but something that could be put there just to draw people there. >> Yeah. >> And we could put out a call for artists,
you know, 500 or,000 bucks or what whatever amount to put something fun. Yeah. in interactive art or we talked about doing small things like putting solar lights in Fisk Park, you know, just small little things that could be
it just more makes space more inviting as well. >> That's my thoughts. I do think that's doable as long as we spell out some things in the RFP, which is when you're doing public art, then it becomes an issue of whose property is it, where do you get permissions from, is it
installed on city property, do we have permission, do they have permissions? So, there are extra layers. That doesn't mean we can't do it. We just have to be careful, I think, how we write the RFP so people do their due diligence. >> Yeah. >> Who wasn't mentioned the window painting?
>> Yeah, because that's cool, too. Yeah. But I think that's maybe a different thing. Um I don't want to pingpong too much. This is my ADD after worn off. >> My my executive functioning starts. >> Um Tess or Christie, do you have
thoughts on this idea? Tess. >> No, I'm good. I I uh Yeah, I think sorry it's been like a very long day and I like should be working my money job and I'm not and so I'm like stressed but um but >> I feel you. >> Uh yeah. Um, yeah, I think it's all
fine. I think I walked away from the last meeting thinking that our RFP was going to be organized by give us your best ideas for events at Mesa Beach, give us your best ideas related to ArtWalk, which we've already
gotten a proposal, and then give us your best ideas for things in the time frame from October to December or October through, you know, like something that's after the summer. like I think that we could
budget it by some, you know, like fall events or winter events or something like that. And then I I have always said consistently I think we should be using money for something in it aside from events, you know, any sort of um
equipment, materials, things that are that we will have for the long term. So if there is anything else that comes up or if it's you know installation art if there's something that requires like materials like some sort of actual
investment in something that is that provides longer term value I think you know that's >> I think that's part of the idea of this RFP is it doesn't have to be events. It could be right >> temporary art. It could be permanent art. It could be depending you know on what people's budgets are. So, I guess
that's going to be part of the question is if we're going to do this, what are the chunks of money going to be? What are what's a big enough chunk that someone's going to be able to actually, you know, do something? >> How much money do we have?
>> Um, I can tell you how much money. Um, I was just I wanted to tell you guys, I looked at the uh how many people submitted for the last time this council did that and there were only 10 submissions. >> Yeah. And that was that is part of the issue is we kind of have to
be prepared to pivot. You know, we we don't necessarily know that we will get as many good applications as we have chunks of money for. >> Um so um
>> remaining funds are 10,600. >> Yeah. So, and I think last time if if I remember correctly, we discussed that we don't have to have all the things happen by June, but we have to have like a allocation of the money. So, like if we
put out a call for with an RFP in May and then we could potentially put out a second thing as long as it's before June. >> Well, you had talked about it being potentially rolling. Yeah. And I would
feel comfortable if it was open until like June 15th and then that gives us the time to make our decision by June 30th. >> Got it. But it could be rolling. So people could submit it. If something awesome comes in right away, you be like done. >> Yeah. Okay. >> That's a good idea that would encourage
people to get their applications in and say, you know, we're Yeah. We're going to be accepting these on a rolling basis. >> Yeah. To me, I would say five giving a win a a window of 500 to a thousand for events or or in art or whatever. I think
up to so and that's helpful as someone who's applied for a bunch of these things. If you know they want you to start around something, you're like, "Okay, if you submit to this end, you may get more likely to get it. If you submit on the higher end, then you better really have it together." Um,
>> yeah. Susan, what happens if we don't encumber the money? Does it roll over or does it do we lose it? >> I believe that um it rolls over because there was money from last time that rolled over like over $1,000 rolled over, >> right?
>> You know, like clarify. >> So, it's a little bit weird because then don't >> like does that mean you can't use it again till next year? You know, what does that roll over mean? If if it's if we're not moving the money, what is the point of having the deadline? I know it's it's really it's very bizarre and
they won't answer my questions, >> right? >> Their own audit perspective. >> Oh, and your hand up too. Test, did you did you have something? >> Yeah. Like if we're going to develop an RFP that is specific enough, you know, it's not the wide net like the LCC does. >> It seems like we can make a case for
having encumbered it. Like we want to allocate $5,000 for events. We have encumbered 5,000 of these dollars for events at Mesa Beach. Doesn't matter when they are >> exactly it to ourselves essentially, >> right? So like but like that it just
shows that we've done like a little bit of strategic thinking about how we want to invest this larger pot, >> right? >> So we could theoretically come up with a Yeah, we could come up with a name for the project and say we've encumbered it to this thing.
>> Yeah. Christie, you have your hand up. >> Are you there? We can't hear you. >> I don't see Chris now. >> Yeah, now I can hear you. >> Yeah, for some reason I can't see anybody because we have low bandwidth. So there's no video. So I'm listening to
y'all. You just can't see me. Um so I I would like I like the idea of setting the parameters of five to a thousand. I think that's great. Um I think Sarah mentioned that. I'm trying to earmark by voices. Um, and then I would just want to um make sure that we just say it's
within the cultural district because I don't want to think that people are limited to only the Fiskav Pocket Park because there's like um like Empress does DJing work down um at the Mohawk um Herms Plaza and there's a there's a bee
down there. It's right across from um Main Street Bar and Grill. There's opportunity to do stuff on that little plaza down there as well. So, I just don't want to limit it to just um Fiskav Pocket Park. >> No, I don't do I think this I think this would be for the whole cultural district.
>> Are the bees the marker of where the cultural district >> um >> is for people who are applying for this? That may be like what does that mean? Could you give >> a map? The fire be might be out of it. >> The fire is outside the district. I'm pretty sure. >> Yeah. Yeah.
>> I think the one by the right aid or what right aid is the end. But like the skate park is in it. So an event can happen there. Y >> skate park. >> Yeah. And when we put out the RFP, we'll put out the map with the sort of >> Yeah. Kids and music thing. That would
be cool. >> My suggestion is that we we put out this RFP and we see what comes in. I love putting the $500 to $1,000 >> kind of limit on it. Um, but I also like what it somebody might have a great idea
that's $1,500 or $2,000. So, I'm curious about language on that, but also I would love to see like let's see what comes in. And then whatever is left over, let's say we do have a chunk of five grand left, then we could say, okay, that is for our pocket park event
project, whatever we call that, >> right? >> Yeah. Um, I don't I don't mind the idea of uh people possibly getting more. The question is how how will we frame that
in the RFP, >> right? >> Um, >> I mean, yeah, Hannah, >> we could put a little thing in there that says most projects will be between 500 and a,000. please feel free to pitch us and we're happy to consider, but the
likelihood is that this is the window. Yeah, >> that sounds good. Yeah. >> Another option that I've seen, but it's usually for like larger amounts, is um the ability to apply for projects in phases. So, you can say, I'm applying for a phase one of this at $1,000 and a
phase two what I will do with an additional $500 or whatever. Yeah. Um >> or I would do this. >> What I would So then it's like if it's not something that's a known quantity, you aren't just like funding something really large at once. It's like they have to show some proof of like actually
achieving something within that first phase to then unlock like a second phase of funding. But um yeah, we may not want to be that specific if we're trying to figure if we don't have enough people to give the money to. Maybe it's >> we will have plenty of people to give.
Do people have to be in Greenfield to apply for this or do they just has the activities have to >> No, it just has to happen in Greenfield. >> Okay. Because I'm thinking of some larger arts networks within the valley that we could share this. >> No. And by the way, we did share the last one really really broadly. But um
but I think there are more people on the committee now that have connections that can, you know, maybe dig some stuff up. Uh Christie, go ahead. >> Um I have a question for Susan with infrastructure. Um, so our electronic board at the common, I know that
something is broke. Do we know what that cost is and if any money could be allocated from this for that? >> No money is needed. I'm on it. It's under warranty and it's getting uh replaced. The computer is getting replaced and will be sent back to us. >> Okay, perfect. That's a great answer. Thanks.
>> Yeah. Um, if we are all amendable to this idea, it sounds like we have a pretty good framework. Um then the question becomes do we how much do we want to try to write that RFP right now? Um and so
that Susan can kind of formalize it. I mean I think we've said some of the things art can be art temporary or permanent public art interactive art events um you know space activations of various
kinds within the boundaries of the cultural district which will be shown by the map. Um, one question that comes to me is uh there do we care, I personally don't, but of about business owners
applying for money for events at their places versus private people doing it. So, I mean, I could see like the DJ idea where they're doing something out on the street, that makes sense to me. But paying a uh, you know, a place to have
something inside their place, how do we feel about that? Like if Lava or Green Gallery, whoever, you know, wanted to do something inside. >> I mean, I long as it's accessible. >> Okay. Yeah. >> If as long as that's allowed because I feel like I brought it up before and
that was I thought that was not allowed use, but >> looking at the the last ones. >> Yeah, I I would not have an issue with >> Hannah, you have your hand up. >> Yeah. Um, two things. One, I I wanted to respond to that question because I think
it would be awesome to have things outside because part of it is like the drawing of people. So, if a business was doing something that was like inside outside as long as it has like a visible
like grabber, I think that that would be cool. Like I'm going to have a musician outside or I'm going to have like uh Hens and Chicks is doing like a a mocktail bar for Beef Fest outside of their store and like have their little clothes racks outside and stuff. So like
at least you can kind of see what's happening. Um so I would advocate for that. And then I had a really quick question about uh people on this committee applying because since it's >> people on the committee can apply. It's
like the cultural >> No, I I know that. But >> you get to recuse yourself from the conversation. >> Sure. But I think it's a little different because it's rolling. >> And so I'm curious about like >> how cuz like I have
two things that I'll put in for right away and I think they're good things and everything, but and you know, I know Christy has things and I'm sure everybody has things. So, I'm just wondering if we want to like think about that >> with regard to >> well, >> how we do that.
>> My first reaction is I am now Oh, by the way, Christy just messaged us says Bella is not going to make it. She has another meeting that's running over. um that I am now a little bit concerned with the rolling aspect of it because someone might have a great idea and they
haven't put all the pieces together yet and I don't necessarily want to penalize someone >> who is taking time to put together a really good application. So, I kind of feel like maybe we should just have one deadline for all. That
would take care of that issue of if someone in this committee >> is applying. Um, >> and the other the other one other thing which is my only concern about the requirement of an outdoor piece is if we
are looking for fall and winter events, >> that's gets a little bit trickier. >> Right. Right. Well, well, yes and no. >> Yeah. >> Or Hardy. >> Well, maybe there could be two rounds where like we're looking for events in this time period. Those applications are
due by this date. >> No, no, not going to work. >> No, you can't. >> I mean, I just for my sanity and the time, >> I appreciate that. Can can we were were we were we positive that that it could
not be um retroactive the way the cultural council is. >> I don't want to I don't think I want to do anything retroactive. It gets really messy. >> Okay. >> Um and also it feels like
people who are thinking of things now are are not given that chance. >> You know what I mean? like I feel like everyone should be on an equal footing right now to apply for this money. Um >> and um I think the June like Christie is
saying the June 15th I think June 15th makes sense. Um, if we Let's see. We don't really want to wait until the next meeting because that will Well, it gives people a month to put it
together basically, right, >> Susan? What is What is our next meeting supposed to be? >> Our next meeting should be usually the second Thursday, >> right? So it' be essentially a month
they would have I guess that's not actually that's a you know somewhat reasonable amount of time but >> not I I yeah I wanted to respond in terms of like this the specifics in there I think it's really important to me that we keep
it clear. So like while I love the hens and chicks thing with their um mocktails I'll definitely take my daughter to that. >> So cute. >> So cute. that doesn't feel like it would fit this for me unless they added an art >> and they're not applying. I was >> No, I know. But I'm just thinking like
when we're trying to put together it's like how do we make a distinction about what it is? It's like to me it's like okay if Hens and Tricks was doing something but then they having a musician or they're having arts and crafts outside or they're doing something or they're doing a permanent
painting on mural on their building or I don't know whatever like that would make it fit for me. But I do think we want to sort of have for the spirit of the grant and have that component so it's not just like host whatever event you want
anywhere within this. >> No, I think we already said it needs it needs to be have art, you know, either performing arts or visual arts. >> Yeah. Way. >> The 2025 draft seems pretty spot-on. >> What's that? the 2025 the last draft
that Susan shared the the prior RFP. >> Oh yeah. Yeah. >> Seems pretty good. >> Are you are you looking at the call the call for arts? That's also the survey. >> Yes. Well, the one pager that Yes. That has to apply. It's a Google form and it
it describes the district and >> Yeah. I mean I think >> Can you um could you share your screen? I can't for some reason I can't connect my computer to be able to share my screen for those who can't see it. >> Who who I >> anyone else or anybody
>> because the host isn't allowing sharing. >> That's so weird. >> We have to be a host to do that. >> Okay, let me >> It's not It's not coming up for me. >> Let's see if I can change that. I don't know why that happened. How can I
>> Can somebody ask to be a host? >> I mean, do you want me to just read it? I can read it. Was it one of the last three things? >> Yeah. And here, Tess, I'm gonna make you >> Sorry. Yeah.
Can't make anybody else host. I made you the host, but >> um I can just read it if you guys want. >> Oh, excellent. >> It's working. >> Um right. So, we just have to change the number. Um
>> and we we do need the language about the five to $500 to $1,000, >> right? >> And then um we'll have to if we're if we feel it's true, put, you know, change the date from September 30th to December
31st or whatever we're deciding the the end date of this period is. Sorry. went away. >> It's coming. >> Yeah, I think it would probably need a line because we can't edit this
asynchronously, right? Like that's we're not allowed to work on Google Docs. Like I couldn't go home. >> We can during the meeting but not >> during the meeting but not when I get home. Yeah. >> Uh >> um Tess, can you um uh zoom in a little again?
>> Is that you doing it? Yeah. >> Thanks, Tess. >> Events on that third paragraph. events and projects must take place within the culture district and occur wherever we want to change that. >> And then I would say and they need to feature like what we were saying,
however we want to phrase that. Um support of arts in the community, it's in the first paragraph for events and art projects that take place in the state. >> That feels very vague to me. I still feel like that feels vague and we're not going to get the submissions we want.
Like I think it's like I don't know. I I would restate it. I don't think it hurts. >> I think it should be specific about what we're looking for. >> I think it should be >> events are not necessarily
arts or you know what I mean? There are not performing arts or art. That's what I Yeah, that's what I'm saying is like >> you're saying like community events and arts projects and then parentheses,
music, dance, visual art, performing arts. >> I would say support for events and arts or I mean support for events and projects that feature the arts, music, performing, visual, etc. I think yeah,
you could say that that uh I think you could just say that feature visual or performing arts. >> Say arts, music, and performance. >> Yeah, because I don't think music is always considered a performing art. Just >> really? >> Yeah. >> Yeah. I wouldn't >> I wouldn't consider like if I was a
musician. >> All right. >> Visual music or performing arts? >> Performing arts I think dance, theater, puppetry. Um, you know, I had a hard time finding the link again to the map, but um, I'm
gonna just throw the link in. Um, >> do you mean for the total allocation? >> No, no, the link to the district map. >> Yeah. >> Oh. Oh, Susan can add that in. >> Yeah. Yeah, I'll add it. >> And Susan, you'll change the the
allocation amount and that, right? >> Yeah. um which is 10,500. I can do that. Can I ask a question about the due date, real quick? >> Yep.
>> Uh I have two questions. One is self-centered and I'll ask the other one first. Um I think I know that you didn't get a lot of applications last time. I totally hear that. Um,
I think that losing June is a real bummer. And I would be blown away if we could not get $10,000 worth of applications by our next meeting. >> Blown away.
>> If we can get if we can get this hammered out. Let's see if we can get this hammered out so we're all happy with it. because without this we can't do that. >> Okay. Yeah. >> So, let's see if we can get, you know, all agree on this. Um,
>> it seems >> Kaitlin, would you say the same thing? >> Yeah. Yeah, that's fine. >> Charlotte's going to see and be like, >> she won't remember. I guarantee it. >> The V the V is small in Van, by the way. Thank you.
>> Well, >> I mean, I'll send you a new quote. I don't want to use her exact quote, but I'll send you something new. >> You're right. She's not gonna notice. >> I know, but I feel I feel I should. Um, >> is that December 31st still accurate, or do we want that to be Could they could
they go past that date? >> It can go past that date. >> Let's Let's >> Personally, I think we should extend it for a year. I mean, I would say that the events have to occur before June 1st of
>> 2027. So, it's like people could apply for something for next April or whatever if they want. >> It's true. >> Um, and then that gives us more that gives us spring so we're not kind of starting back over. >> Yeah, Christie, go ahead. >> Um, we should be getting funding in the
late fall to do this process earlier. So >> yeah, we're doing it really late right now. >> Yeah. >> Do you know when we >> when we got the allocation? >> We got this all we didn't get this allocation until January.
>> Okay. So that's why I think it's kind of fair to stop in December or >> Yeah. It's that's not a normal allocation. Usually we would get it um in I think November, October. >> Yeah. Okay. As long as we give people I'm understand there may be people who are like I'm not have permits for that
or I'd like to bring in this artist and I can't book them like right away or whatever the >> I think they're just going to have to apply for next year. I don't want to dilute it also so much that >> as long as we give another opportunity where there's space for people to do some planning I guess is my
>> I mean they still have potentially have months and months to plan but Christie >> you want to put >> um one other thing um is that the advertising like I just want to think about that too like
we have I think it's 2500 right now I don't have that up for the advertising so that's um the sooner we get answers, the sooner we can like applications and make decisions that we can start advertising for these folks.
>> I'm perfectly happy doing what Hannah said and getting this out after this meeting if we can all agree on what this is. Um so let's see what else we're missing on here. We need
>> Susan, I have a um Google doc like again because I think because all the kids are inside on the internet because of the fire and the smoke was bothering them. Um I have zero bandwidth and so I can't see what you guys are changing and it's not like live in the Google doc. So I
don't know where you guys are changing it. >> Oh because Tess Tess, can you share you renamed it, right? >> I'll share it with you right now Christie. >> Okay, thank you. >> Yep. Um, >> it's just hard to follow when everyone's talking and I'm looking at a >> I think we should take out the examples
of what we funded before because these I think are very particular and might be discouraging to people >> who have completely different ideas. >> Agree. Yeah, >> I think it would help too to have I think uh you were sort of saying this
like a little bit more fine point on like what the purpose of the work of the cultural district is just in terms of saying like you know we're looking for projects that enhance vibrancy, draw people downtown and can be like broadly
participated in just so that people think about like sort of poppy fun that can go in in this same paragraph. I think we should still take out previously funded events like Winter Carnival and Beef Fest and then put in some of that language we just said. You just said
>> like the goal >> committee is looking for projects that >> activate your face and D. >> Yeah. enhance vibrancy >> and draw people downtown to spend time.
>> Yeah. >> Draw people to the district. Draw people to the >> to the district. To the district. >> Yeah. Um I almost want to be like inspire community. >> Yeah. >> Like you know like >> let's put all let's put in all the words.
>> Enhance vibrancy. Inspire community. >> Gathering is back. Yeah. Yeah. Alls good to me. >> The red that's boilerplate down there. Um >> Susan, is this still your phone number?
>> Yes, that's correct. >> All right, let's go back to the top and just kind of go through it again. So then um the if we're going to do that the application I the submissions I will suggest should be due at least a few
days before our next meeting so that they can be disseminated to us and we can look at them prior to the meeting. >> Yes. So that May 11th. >> Oh no no no changed in June. >> I thought we were going back to considering May.
>> Well that brings up a good point. If we >> we are it's going to be less than a month even if we put this out right now. >> We're al we're talking about we're talking about a Google form. I mean it's like I'm I'm literally I'm gonna leave this meeting and send this directly to
multiple people. >> Well, I don't have the Google form yet. >> All right, fine. When Susan sends me the Google form, we're gonna >> I know you I know you know people that have great projects, but other people in the world should also have the opportunity to for sure. But I but I feel like we're
giving it all this time because we're worried that we won't get submissions. And I'm saying that like >> personally I'm giving it all this time so that people actually have time to come up with a cohesive project plan.
>> Like I don't want people to not >> put in an application because they feel like they can't possibly get one in in less than a month. >> Like >> if other people disagree with me, I'm open to changing that. But I just feel like by the time this is done, by the time it gets out, in order for us to
have it a few days at least before our next meeting, we're really compressing that time frame. Chrissy, >> um yeah, I I agree with you because we also have to follow like uh Jonathan has to put out the press release. Um so he's
going to need to like um review and schedule that to come out. So, what if we looked at they're due June 1st, like moving it up a little bit and then um what day would we normally meet in June? Susan,
>> we meet on June 11th. So, I would be comfortable with it being like June 8th >> because if every if everything is due, then I can compile everything to present to you guys at the meeting >> that week.
I mean, I know this is hell on wheels, but we could also try to move up >> our meeting. Yeah, >> meeting the kind of the way we've done >> or move it back meeting. >> Or move back the May meeting. >> Actually, what is the date of the May meeting again?
>> I might not be in town. >> It's the 14th. >> Uh, no, I will be in town, but I will not be in town the next week. Um >> uh can I speak Caitlyn? >> Yeah. Yeah.
>> So um if they were due on June 1st, we would normally meet on June 11th. Could we just maybe meet on June 4th so that um have a second meeting and that way Susan could um then the week of the 8th
make if she's here all the contracts and awards. >> Um I can meet on the 4th I think. >> Just move the meeting up that month. You're saying? >> Oh yeah. or a different day. I see I do have
something at 3:30, but um either way, >> this is when it's hard. >> I don't understand why we need to really move the meeting. >> I I don't I think I Hannah, I understand what you're saying. It would be great if some of the events could maybe happen in June, but I think this year with
everything having gone the way it went with us getting started late and everything else, I just feel like I I would rather give people time to to really think about and put in a good application and then next year it'll be way earlier. >> I I just I hear that. I just think one
of the things that we're discounting in doing that is how many people are trying to do things right now in May and June >> who are going to see this come out and be like that would have been so helpful and and I feel like we're create I mean we get
huge grant openings from the state that are due a week later and we all figure out how to do it and this we're talking about a very simple very straightforward forward process and I just think we're we're making it more than it is to the
detriment of the first month of the summer. >> Yeah. >> And if we don't hit it hard right now then and we we I don't know it it seems unnecessary to me to sit on it so long. I mean, even if maybe May 11th is is crazy, but like
even if we did decide to move our meeting and we said it was due May 22nd >> and could make decisions by the end of May such that people could hit the ground running, that to me makes so much more sense. This is not a hard process
and so many producers of things are going to see this come out and be like, amazing. >> Yeah. uh just devil's advocate, but what I'm hearing is that people who are already planning events would apply for this to enhance their event. And what I'm kind of thinking
about is new events, new art. >> They might new events. They could >> just as a a bridge between y'all, I think this is what I was saying about like wanting it to maybe have the timeline extend. I think as long as we
say in there we will be doing this again like you know people know they can prepare because I think if we're worried about being able to spend this there's people who are ready to jump on stuff and some of them are going to be new some of them are going to be established for this round I think we just want
stuff to happen but I think we want to build the momentum of like if this excited you but you didn't get it together in that time ask us questions and then be ready to apply for the next time because we're going to have something in the fall Like I think it's like knowing that there's going to be another round of funding coming up like
would be helpful for people um so that those people who are new >> buzz I I'm sorry I just had a buzz on my computer. I missed the last part of what you said Sarah. >> I just think letting people know or if we can that there's likely to be another round of funding coming up lets people who maybe aren't quite ready to jump on
set the opportunity be prepared for that next time. And >> next year you mean? Well, yeah, but I we're talking about this the fall, right, of >> No, >> it would actually be the winter >> because I think >> it would be spring. >> It would be spring. >> I mean, when we're gonna when we're going to open it up again. Yeah.
>> Yeah. It would be the winter. >> Winter. Okay. So, early 2027, right? Like, so it's like you would have another chance to apply for the next one. >> I don't know. >> Honestly, it's not a hill I want to die on. I I'm happy to go with whatever the most people think is the
>> I apologize to all the other people on Zoom because we can't see you because all we see is this. So if Chrissy or anyone else has like hands up, we can't see any >> I can see I can see hands up but >> Okay. >> And I just want to clarify and say that I do mean new things. I mean things that we don't know are in the works like the
business owner who's paying the DJ. There are things like that all over. So that's all I mean is that someone might see this and save themselves 500 bucks and be pumped about it. >> Sure. >> So >> I feel like this are we we're all we all feel pretty good about this RFP, right?
How it is right now. >> Can we see the form? Because I think the form is like a key part of like what people are submitting for the RFP. But that summary language sounds looks good to me anyways. We should probably all vote, I guess, or something. And the
lang the language here at the top is just basically the same. It's just the same thing. >> I was gonna try to get to page two, but I think page two I think it's just like two questions, right? It's just like a general description and then >> what are the questions?
>> Right. Like a project description and then like Right. >> Is there a budget? It won't go if you hit next. It doesn't go next. >> No, because I have to >> Oh, because you have to fill it out. Just type it like gobbledygook in there. I I can just read it to you if you can hear me. Like I have it here. >> You have the second page.
>> Yeah. It's like project information, amount requested, project title, >> um note projects must take place by so um or before. So that's where we have to put the end of December. We said project location.
>> Um confirm that it falls within the cultural district with a link to the map. Estimated number of people to be served by the project. A basic project overview. Summarize the proposed project. The target audience. The cost of
participants for attendees if any. How does the proposed project provide public benefit and contribute to the cultural vitality of the Crossroads Cultural District? Please provide address of project to include
um please address actions the proposed project includes advance diversity, equity, inclusion andor access. I think that might be a a requirement. Um how are you planning how are you planning to promote the project to the
community and your target audience? What is your project budget? Please list below and send a budget document. Uh, Susan is the Crossroads Cultural District email. I'm assuming that's still valid. >> I don't know that it is, but I I will
update this to make sure it has all of the correct information. >> Could we add one mult? >> There's a couple more. Hold on. Um, project income. Please briefly describe the other sources of your projected income needed to complete this project.
any inind support and will um how will you adjust the project if the committee cannot fund the entire amount? That's basically it. >> I would vote to add one additional thing that's just like a multiple choice of like what area of the arts are
represented at your event just to hit home to the people who are applying and they can select >> all that apply. What area of the arts are uh represented at your or featured at your event? >> Visual by your proposal. By your proposal, not necessarily it. >> Yeah. Sorry. Yeah.
>> Featured in your proposal. >> Yeah. Visual, music, performing. >> Yeah, >> I will add that. >> Temporary art, permanent art, public art, you know, stuff like that. >> Folk art. That one's usually on it.
>> Hello. Hello. Hey, Bella. >> Hi. >> We have to go five minutes. >> Yeah, we got >> Yeah, we only have five minutes left. All right, guys. So, >> that's unnecessarily long. >> So, we need to >> big decision. >> If we're going to vote on this, we need to make a decision about if we want this
to go out before the next meeting about when it's when the deadline's going to be. >> No. >> And is there a ground swell for one particular date? I like the idea of getting it out as soon as we can. So whenever I but I am lost on what that
means if that means we have to move our meeting or whatever. But I would approve what this is now to go out. >> Our next meeting is on the 14th. >> So if we wanted it a few days before that, that would mean the deadline would
be the 11th, which is like three weeks, maybe a little more. >> Let's do it. That's all we That's the only option basically, right? No, we could put it off for another month. >> Two weeks is not a lot of time for people. >> The 18th would be five weeks. And if we
could meet on the 21st instead of the 14th. >> I cannot meet on the on that week. That's the week I'm not here. >> Or the 28th. What about the following week? The last week of May. >> I could meet the 28th. Again, I don't not to be Debbie Downers, but I don't
know it's realistic for Susan to get all this stuff out and Jonathan have his press release out in the next three days. >> It doesn't have to be out in the next three days. The deadline would be the 25th of May. >> Oh. Oh, hold on. I'm on April. Sorry.
>> Or let's make it the 22nd. The 25th is Memorial Day. >> Oh, good point. Yeah. Well, people might like to have that weekend to work >> or the 26th. They don't have they can submit it before then if they want to. >> Yeah. May 2. If we can do May 26th I Does that give you enough time? >> I was thinking
>> although Susan needs to compile them. Yeah. So is the 22nd better for you Susan? >> If so the 22nd is when they would be due. >> Yes. >> And then our next meeting would be on >> the Can anyone everyone do the 28th first of all?
>> Yeah. >> Surprise May. >> Oh my god. That's a miracle. >> Is it possible to do three block? >> Not what we >> It is what we usually do. It's just not what we did today.
>> Yes. >> But does that is that work that way? >> 3:00 works for me. >> 300 p.m. on May 22nd >> 28. >> We should just be able to get a look at the Google form. Submit it. Spits it out into a spreadsheet. So you don't have to do like a
>> I don't have to I won't have to do that much really. Right. Um, okay. >> So, that would mean Okay. May 22nd's the deadline and we're going to change the May meeting to May 28th. Does that sound right to everybody? >> Yeah, that works for me. >> So, we don't need the other meeting in
May. >> I don't think so. >> Susan, can you see if the meeting room is available? >> We can always meet in our community room if we have to. >> And it can always be on just on Zoom, too. >> Just Zoom. Yeah. Um, of course we also
we did not go over the contract for arts walk. >> I didn't have any comments. >> Can Can you guys say an extra 10 minutes >> so we can Well, first of all, you guys need to vote on that. >> Yeah, first we need to vote. >> Oh, yeah. >> Um, I will accept a motion to accept
this application and date. >> So, >> who first did it? >> Christie. >> Okay. And Mike seconded. All right. I'm gonna um I can't see everybody, but I think I can remember everybody. Um here's my vote. I vote. Uh I Hannah
>> I >> um Bella, >> I'm gonna abstain just because I missed that whole >> Okay. >> Sarah, >> hi. >> Mike, >> hi. >> Tess, >> hi >> Christie. >> Yes, >> that's everybody, right?
Okay, so that passes. Yay. Um, and then so the art have have people had a chance to look at the application >> contract the contract rather. >> Susan, did you add the 500 500 to a,000 line that was in there? I know.
>> Oh yeah, we do need to add the 500. >> Yeah, that was the note that got >> Okay, I will I can add that in. Um, not right now, but I'm making a note to myself. >> Yeah, great. >> And I don't know if we wanted we did just talk about, you know, with the
potential for more for exceptional or did we decide to leave that out for because of confusion? >> You already voted on top. I think we said to focus on the five to a thousand, but if you have a if you have a proposal that is going to cost more,
>> we will consider it. >> Yeah. I mean, >> can you guys see this on screen? >> Great. Thank you. >> Yes. >> Awesome. >> Okay. >> Um, and Caitlyn, if you do want to update your quote, think about it, but
also >> Yes, I'll Yeah, I'll I'll send you something. Um or Susan. I guess Susan will probably be t doing this final. >> Yeah. Draft. >> We're allowed to share this within our networks like as soon as this is live. That's like right. >> Yeah. Absolutely.
>> Yeah. So, I will I'll have this ready to go tomorrow. >> Awesome. >> Wow. So speedy. Wow. Let's let's zoom over zoom to the contract for our talk. I mean, this includes sunscreen.
>> I know, but I'm going to miss the like. >> Okay. So, all right. So, um, everybody got the grant agreement. So, um, my boss, the director
of community and economic development, really came up with this with me. um she you know her goal was to make this as easy as possible uh for them and to not put a a bunch of restraints on them. Um but it is open it's absolutely open for discussion. Um
and it's very you know some of the language is pulled directly from um the mass cultural council. Um but you know basically we're if they're not going to be able to fund things then they're going to have to give us the money. If they're not going to be able to pull it off they have to give us the money back. >> Okay.
>> Yeah. Great. >> I think that all makes sense. And I also very much like the fact that if they have to report back to us with status updates, if they're not getting the licensing or um I think status updates is a perfect kind of way to make sure they stay on
track. Um I I just have one grammatical. So, um I forget what bullet it is now because I clicked onto the other screen, but where it said like should licensing insurance
not be acquired within this time frame. Can we say if licensing and insurance are not obtained within this time frame? >> Okay. Yep. So, um, does anyone else have anything that they feel needs to be changed on this or can we go ahead and vote on it?
Now, >> I only had one question just, um, the So, we're calling is it arts markets or arts walk markets or I just want to make sure like the language is >> Yeah, they were calling they called it the arts walk vendor market.
>> Okay. I'm just Does anyone mind if I just >> No, please keep it consistent. >> Great. Um, yeah, this was great. Otherwise, >> okay, if if there's no further discussion >> completion, right?
>> One one other thing. Um, where we just changed Tess, if you go up to a where I said >> um insurance are not obtained with I feel like we should say the same thing in the line below. I didn't realize it was kind of in there twice. >> Oh, yes. They should be consistent. Yeah.
>> Sorry about that. >> No, I missed it myself. >> Did they Did they start? When are they trying to start? >> Um, they are trying to start Well, the first art walk is this month, but they are not they weren't going to have their
together to have the arts walk until May. Okay. Does everything else look good to everyone? He does. >> Yeah. Okay. So, I will entertain a motion to accept this contract um as it now is.
>> Make a motion to accept the RSWA grant agreement contract. >> Thanks, Tess. Second. >> Second. >> All right. I'm going to do a roll call again by memory. Caitlyn, I uh Hannah >> I. >> Um Sarah,
>> hi. Mike >> I >> Bella >> I >> Tess >> hi I >> Christie >> yes >> okay motion passes um and I believe that's everything that we have on the agenda yes
>> that's it >> okay so now I make a motion to close the meeting to adjourn the meeting I will take a motion >> make a motion to adjourn >> second >> okay here we go Hannah >> I Sarah I >> Mike.
>> I >> Bella. >> I >> Tess. >> Hi. >> Hi, >> Christie. >> Yep. >> Caitlyn. I Thank you very much everybody. We got a ton done. Bye. >> Bye.