--------- meeting at the end. >> Is it? >> It is recording right now, but the meeting has not been ordered. >> Great. >> I just wanted to make sure somebody was on it. So, thank you. >> It is recording, but again, we have >> we have
the meeting. >> Yes, Jonah's really there. Oh, and yes, cuz Amy's a design. >> Yeah, this [ __ ] is always wrong. You record me saying we're going to melt down the cannons. I feel like I have some angry letters coming my way. >> So, we're ready. >> Yes.
>> All right. Um, and we are recording. >> We are recording. >> Excellent. >> Thanks. Thank you. So, calling this meeting of the Sustainable Green Fuel implementation committee to order on May 28th, uh, 2026,
um, at 4:03 p.m. And, uh, >> late. So we'll do a uh introduction of committee members and uh so I will start. My name is George Tulsus. I am
the planning board representative to to the committee and uh I am the vice chair of the committee and at the behest of the chair I facilitate the meetings and I'll pass it to the chair. >> Thank goodness. Hannah Rashen, chair and
member at large. Graham Marinus, member of the public. >> Nancy Hazard, member at large. >> And we'll go to the screen and come back to you, Ella. Amy, >> uh Amy Kane, community and economic development director and planning department designate.
>> That's mouthful. Thank you. Uh Jonah >> Jonah Keane, a member at large and currently on child care. So I'm going to be a little less engaged than usual. >> Thank you. And Max >> um Max Webb, city council designate,
>> not member of the public. >> And Ella, if you want to introduce yourself >> and the L is the planning director, not an official member of the committee. >> Okay. Um and uh we have an opportunity for public comments
um for members of the public to speak up to oh I should have uh mentioned well that uh we are recording and if there anyone else present uh they should notify the chair if they're recording but there's no one else present. Um and likewise there's no one present to comment but uh I'll defer to the chair
if members of the public do arrive and we want to offer opportunity to comment at that time. So the next agenda item is approval of the April 23rd meeting minutes. So looking for a motion. >> So moved. >> Second.
>> Thank you. Any comment on those minutes? >> Yes. Um well I sent an email about this but um the item number nine um that the outcome of that discussion I felt like hadn't been uh reported out
correctly. So I had suggested that a sentence might be that the climate leader communities designation report and discussion was carried forward to uh a meeting that Carol Collins could attend or was attending. Okay.
>> Um, >> Amy, >> yes. >> Um, are are you making the corrections or am I supposed to make sure I can make the corrections? >> Okay. Thanks. >> So, you got that and maybe >> I got it and Nancy had emailed it to me. I just I figured it should be talked
about at the committee meeting in case somebody >> Thank you. >> Absolutely. Okay, Nancy, thank you for sharing with the whole committee. Any any other uh discussion of the minutes? Seeing hearing none, uh all we'll have
to do a roll call of uh in favor of that with um NY's uh recommended edit, I'll call myself yes. Hannah, >> yes. >> Yes. >> Yes. >> Uh to the screen. >> Yes. >> Yes. Yes.
>> Unanimous. Excellent. Thank you everybody. Um next is uh master plan updates. Um first part is a um the uh event committee uh SGI event planning
committee subcommittee update uh debrief of the open space task force and SGIC public meeting on the 19th at the John and I assume Jonie you were going to take the lead on this but I assume a number of people might offer their uh impressions of it. If Jonah, you're able
with your child care obligations. >> Yeah. Yep. I can chat on it a bit. Um and actually everybody was there except for George and Hannah. U so um folks have a well or and Max was there as an early early attendee. Um but it was a
great event in my opinion and we had a lot of hands making it uh happen and made it a success and easy to pull off I think because everybody was helping out. Uh but I I think it would be helpful for us just to think a little bit about uh
what what worked well and what we could improve on for future engagement events since we uh hope to be doing more of these. Uh so I don't know if that if that is a good place just to start if folks want to chime in a bit about what was
successful about it. Should we start there? >> Sure. Do you want to start with your successful observations? >> Sure. Yeah. Um, you know, we had we had a nice engaged
group that that turned up uh and they uh people really cared about what was going on. So, that was nice. We had a lot of community members there who really cared about uh providing input and helping move open space work forward. Um, I think the station format worked well.
Uh, and we had a lot of a lot of good like one-on-one and small groupoup conversations in that in that setup. Um, so yeah, overall I think and we're going to be debriefing next week with the open space group to learn to see what we
actually learned at each station. We haven't dug into that yet. Um, so I think that'll be helpful once we see what we actually came away with. Um, yeah, just my initial thoughts. Great. Thank you. Uh, anybody else in feel free
to chime in? Anybody else positives about the event? >> Did OSDF have their debrief meeting about it? >> Did you again? >> Yeah. Space task force. >> Oh, no. He was saying it's next next week. >> Yes. >> Yeah. I I also thought it was fabulous
event. Um, I really appreciated that, Amy, that you stepped up to the plate and offered some pizza. So, there was a reason for people to come early, >> which a lot of people did, and a lot of people visited the stations before the
intro uh discussion. I'm sorry, Ella, you couldn't stay longer. Thank you for doing the piece that you did. And um yeah, I look forward well I was with the pollinator group, but I look forward to hearing more about each individual
group, what the specific outcomes were, but I agree. I had uh there were a lot of people in the room that I did not recognize, which I was excited about. >> And um and some of the age of those people were younger than myself, which
was exciting to see. And um and I also had some a couple of really you know it's interesting in a in a when you have a meeting like that it's like how many people can you talk to? Well probably not that many. I had maybe
two one or two in-depth conversations. But both of them were wonderful you know new people that had moved here that were in into native plants. in my case that got me excited and um yeah I thought it was fabulous.
>> Great other people positive comments. >> I just want to second the idea of intergenerational participation. It's not what you would see even a year ago at the John Zong and it heralds very well uh for the town
>> and it made me really happy. >> That's really good maps. >> What was that >> for? really good maps. >> Mhm. >> Love the maps. >> Yeah, the materials that that the Open Space people brought to the event were
stunning. I mean, they're beautiful and and so informative and so professional and so everything. And >> I guess Allison's missing and Patty's missing, but you were involved with those maps also, right?
>> Right. And thank you for I think the city did all of the printing. Uh oh, Ella. >> Ella, thank you for that. Uh Dan, um who's on the OSTF, printed the little maps. He printed a whole bunch in color, so that was appreciated. Yeah.
>> Yeah. Those maps. And then he actually made enough for people to take home with them. >> Yeah. So, so they did. >> Of people who were there, I sadly missed it. Any any other positive? sad to miss. >> Thank you. Any other positive comments
before we move on to areas for improvement for future events? Okay. Any other um who wants to start with, you know, areas that could have gone better or you know thoughts about what could work better for future such
events. >> Not putting it during budget season. M >> that was a hard >> but it's not >> not during budget season. >> Yeah. The reason I had to leave early was there was a budget meeting for the schools. So
>> yeah. >> Okay. Do you think that drew away a lot of people who might have >> I think a little bit, but I also think it's just so busy right now with like, >> you know, teachers are getting out of school, >> whatever kids, and then yeah, like I
have a meeting every week about the budget. I'm >> tired of this place. So what what would be a good turn? What would be a good >> Well, on the one hand, my goal on Ways and Means is to get like a city-wide
budget calendar so we can plan around it. On the other side of that, if that doesn't happen, then the budget is over the end of mid June. So like July and onward is golden. >> Would April be better?
>> April would be better too. May and June are really >> Yeah, it's hard. >> July and August we lose a lot of people to summer vacations and things and I think April can be a month where people are like ready to come out but not quite in >> right and that also like you're like
>> you know the spring emeralds are coming you're excited and >> yeah that's a good that's good feedback >> out of the cave. >> Any other >> I hadn't thought of this beforehand but I'm just thinking of it now. I noticed that there were kids there and I was
just like, "Wow, how are they >> getting dinner?" Like those kids were just sitting there. Like I would never I can't ever do evening meetings because of kids. Um and I'm just like, "Oh, there was Beef Fest." And just as a reminder to myself and as a group that
it's great to have a designated place to talk about something, but we didn't think I don't think we thought of like having a table at BFE >> with one of the maps up of like how it was this other entirely different audience. >> I did open space like at least one of
the maps that was there. Again, it's not a criticism at all. I didn't think of it, but just as a reminder to go to where people are, not only expect them to come to you. I did have flyers at Bfest for this event, but maps definitely would have been like, "Oh, yeah. >> Taste of it."
>> Yeah, it's a good idea. >> Um, if we start having more young people, it's probably a good idea to have child care. >> Um, then we get that many more. Um, I second the idea befest redistro had a table where they just had kids drawing
pictures of bugs and >> it was very very well attended table. Um, a lot of the the maps were very small. You had to really get up close and so are some of the printing. So, I think if we could have access to a wide format printer or budget to have things printed that displays will be more
compelling. And I would love to see us use the websites better. Like if we know what materials we're going to bring ahead of time, let's get a page up um linked to uh the regular website so that people can call it up on their phones and be able to read and respond. not
only before and during but after. >> Um, and I'm I'd love to be able to help with that if that happens. I'm sure John would help us, too. >> I agree. I think people were wanting the materials ahead of time. >> Would they have Would they have come if they'd already seen it?
>> I don't know. I mean, I >> I can I can speak from like the city council perspective like when people when we post the agenda, people like to read it and read through all of it. Mhm. >> So I'm guessing it's kind of people like to come prepared and >> um especially when it's like through the
city government kind of format like I think people are used to like coming prepared to bring their thoughts and you know so >> just like people coming early >> could be something I've forgotten what I was going to say wasn't important.
>> I wouldn't assume that. I was I was wondering if we um advertised it enough, if we marketed it enough. I I was a little disappointed that we didn't get more people, >> especially people from the boards that I thought
should be interested in what we have to say like planning. I was there anybody from planning except for you? The conservation commission? Anybody besides Emily? uh the the you know recreation people besides the van >> um
>> you know >> do we do more targeted outreach? >> Yeah. >> Yeah. I mean not >> I mean I think that speaks to the wider issue of meeting attendance too and expectation of department and department heads and
>> right I I don't mean necessarily department heads I mean the people who sit on those committees >> normally unless they belong to a ton of committees they have one meeting a month or two maybe >> anyway that's >> yeah I think I think the targeted is a
great idea that I I didn't do, you know, I didn't do direct outreach to those to the different committees or commissions. Uh, so I think that's a great addition for next time. >> You remember the commissions? >> I did remember what it was. >> Was it important?
>> It is important. >> There you go. Um it I uh would like this committee to have a way to keep track of people who attend uh the meetings and have a way of communicating with them
because the well the city never does a good job with that kind of thing. And um we've tried with this committee but it they it gets lost. So for example, I mean we had the whole um Conway school
uh outreach meeting and had all those people and actually I forget Jonah whether you had that meet that list of people who attended but um >> we do >> I did. >> Yeah, we do. I typed it up and it's up on our OSTF
um Google Drive and I'm happy >> No, no, you're talking about the the meeting we just had. I'm talking about the one >> Oh, when the Conway was uh when we had our out the Conway school had its outreach meetings.
>> Yeah. >> Is that some place? >> Yeah. I sent I sent it to them and I then I also updated it because a number of people responded saying, you know, they don't live in Greenfield anymore or whatever. So, I have an updated version of that. >> Oh, okay. So, I'd love to have um a
place where that that kind of thing is where a list of of attendees and people interested in what we're doing >> uh exists so that it can be used instead of every time there's an event scrambling and trying to remember oh without meaning where to go what
happened and that sort of thing. you know, like is there a city policy around city groups having like newsletters or >> is that allowed? >> I don't know. Jonathan has made a lot of changes, so I think we should ask
>> because that could be helpful. >> Yeah. Mhm. >> When we talked to him before about it, he felt like he wanted to be >> vetting anything that went out with the city's name on it and he didn't want individual members representing >> city communities or or groups outside of
that. So, it was pretty locked down. >> But I think we could make just like that's how I do my newsletters just like this is what happened, anything relevant to the topic and >> they don't go through John. >> No, they're just on my own. And I think I think obviously anything come from the
committee would have to be from approved by the whole committee delegated to I assume to hand or to somebody else. Um but you know and uh so we could run it by but you know it' be interesting question if >> if um that would be okay to
>> people who expressed interest and by showing up in in the loop somehow or something. >> Oh but Max what you're saying is just sharing official documents. No, just like a report out like we could meet and be like what topics are going to go on the newsletter and we can agree on like
three topics and it could be like we're talking about updating the economic development chapter. Um this is the feedback we got from the SIGIC event and this is what's coming up or whatever like nothing like
>> divisive or just literally like here's what's going on get involved best. But as you're saying, John would want to review it before it went down. >> Right. But I think those things would be fine by him. I feel like
>> I'm not suggesting it isn't. Sorry. Sorry for the cross talk. Any other constructive ideas about future events? >> Yes, sir. Uh I'm having some internet connectivity stuff. >> Oh, can you hear me? All right.
>> Yes. >> Yes. >> Yeah. The one I thought I had it seemed like some some people were some people were expecting a little bit more at the beginning, which I was we had kind of decided to emphasize the stations. Uh I
think some people were expecting there to be a little bit more of a group present something. Not a big deal, but something to think about. >> More of a what, Jonah? >> I think Oh, go ahead, John. >> Oh, now turned off.
>> Sorry, I'm h Yeah, I'm having some internet issues. Um, a little bit more of a in the presentation. Uh at the beginning I I felt like some people were surprised when I was like okay now we go into the stations. Uh I think some people were
like oh that's that was quick. Um which you know obviously the stations were the focus of what we were thinking we wanted to do but I got the impression that some folks were expecting a little bit more information to the group. >> Gotcha. Thanks.
Okay. That's a wrap on the feedback. Great. And uh next we have within the updates, we have a we have a two-minute item uh update uh from Amy regarding funding requests being submitted for updating
the economic development chapter at the master plan. >> Sure. Literally two minutes just to say that we are resubmitting a request to the state through the onetop grant program for funding to update the economic development chapter. The one change um that we made from last time
around is the the prior application I had made uh an ask for both updating the economic development chapter and including in it a Deerfield Street corridor plan if you recall. Um I am concerned that that made it a little more expensive and a little um less
clear and coherent what I was asking for. We were also given feedback that because the source of these funds, it comes from the executive office of housing and livable communities, EOHLC, and they really wanted it to be tied to housing and housing development. And I
can do that pretty easily with an economic development plan, but it gets starts getting a little cumbersome and messy when I add in then a separate neighborhood plan where I'm looking at stuff far beyond housing or impacts of housing on development. So, the most
important thing to me is to get the economic development chapter updated and I think we can find ways to support the Deerfield Street neighborhood through other avenues. So, I just wanted to give you a heads up that that's the ask that I put in. Um, we won't hear until the fall,
>> but I'll let you know. >> Um, you are submitting a proposal to state what to what's >> it's called the onetop. It's basically an umbrella for all of their um housing, economic development, planning,
infrastructure type grants. >> Thank you, Amy. >> Thank you, Amy. >> Any cross? >> Any clarifying questions for Amy about that? >> So, I do, Amy, if you don't mind. Um the Deerfield Street project was not
previously in the economic development chapter and you're trying you were trying to add it, >> right? So it came um the GBA had held a meeting um down in that neighborhood or with that neighborhood and during those conversations
um the topic of the changes in their neighborhood over time kept coming up. I've had similar conversations with Furcog. It's one of the main gateways into downtown and it's a quirky district that has the fairgrounds plus some real commercial stuff plus housing. Like it's
a quirky neighborhood that I think could probably use some love and attention um devoted to it. And so I tried to shoehorn it into this economic development chapter um because we when we were talking with UMass, who's the entity we're hoping to partner with,
they were game to um do it both. But I think it just I think it made for a weaker grant application and I think honestly it's a project that deserves to stand on its own anyway. >> Yeah. Great. Thank you. >> Hey, thank you. Uh next we have the Main
Street Complete Streets Project. Um we have a half hour for this discussion uh about planned outreach to other communities who have or currently are undergoing a main street redesign project. And uh the plan is for
committee members to identify questions to ask other municipalities and departments or entities to contact uh when outreach is conducted. And we had gotten a two-page um outline about this
with um other um towns mentioned that we previously been given. you being in this hand. >> I can share it's a Google doc so I'm happy to share it while while just I'll share while we're talking. Talk amongst yourselves.
>> Thank you. >> Thank you. >> Yeah. Are we diving into identifying questions to ask? Is that the first sort of inroad to this? I think that had been the ask at the last
meeting was a hope that we could spend some committee time talking about what it is exactly that we want to ask of other folks. >> Do we know which other communities do you have in mind to reach out to? >> I have a preliminary list on this document that I'm trying to share. Hold
on. >> Like all I can think of is Northampton. >> I know >> an article I just saw how they're overbudget already. >> It's okay. Max and Hannah, I just shared it with you. So I'm doing two at a time. >> Okay. Okay. Um >> just
>> looking at the last from last meeting. >> Yes. >> The minute say first step should be coming up with the list of questions then figure out what communities to call. >> Got it. >> And we would spend 30 minutes at this meeting to start that work. >> Great. Um,
I'm happy to to jump in and I will I will full disclosure say upfront that I come to this conversation very much with my GBA hat on. Um because I think one of the the top concerns that I have and would love to hear from other
communities are steps being taken in an already very tough getting people to stores and restaurants time postco how we've sort of continued to or how
other communities have taken steps to make sure that people know businesses are open and make sure that you know we're out in front of communication about which parts of the street are being worked on and when and you know and knowing that that's so hard. So I think knowing from other communities
either from municipal offices or other chambers or other whoever if they've done any campaigns or special outreach or you know like go to your local restaurant nights things that we could get out in front of and really try and
make it like a fun time instruction. I I did love as I mentioned last time the dinner in the dirt, >> you know, I like things like that. I just would love to know how communities are.
>> Have you met with other businesses about this like as a GBA? >> Not from other communities, but I have talked about it. Yes. Yeah. >> It's the vibe. the vibe is just sort of deep concern and especially and we have
had um I think ironically and importantly a couple summers of construction on Main Street that has both deepened the concern but also given us a kind of footing with the city where we've been able to try and figure out
how to be better about communicating when things are happening. You know, one of the tough things, and I'm sure many people in this room already know that for know this for various reasons, one of the tough things is that the city doesn't always get notified or like for instance, when the Wilson's facade was coming down, Jonathan got notified and
then he notified me and it was like it's starting on Monday and then it was like a week and a half of nothing. And so then businesses are looking at you like what >> you don't know any. So all of those pieces I think are what businesses are really most concerned about. How do they
know? Um, and one of the things from the GBA's perspective that I've started researching um is potentially picking up a text alert uh platform rather than having to email people because I have so many business owners who are like, "Could you just text us if Chatman Street is going to be shut down?" It's
like, "Not right now, but I will figure that out." >> Great. Yeah, it's a good idea. Those are all really valid concerns. >> Totally. Totally. So, and I sorry I'll I'll say one more
thing and then I'll stop talking. But I I think and I would love especially to hear if other communities have come at it this way. I think there is a sort of like campaign building with residents around the main street redesign. Like we really have to let people know that
like this Main Street redesign is going to be so beautiful and in the meantime you have to be very purposeful about coming to your local businesses. And so there's a marketing aspect I think that's like >> I think that like to turn that into a question like what was your marketing
>> what did you do >> during construction of downtown business? >> So sorry one more question just I would want to pose this ask to like your GBA like members like what questions do you have for other towns like
>> yes I'm very happy to do that. they they know more than I do or anybody else. So >> yeah, I think that would be super useful. >> Yeah. And I'd love to host a round table about this as well. My condition my members to be very into the round table
format when we're ready. I also don't want to jump the gun and you know. >> Yes. >> Um the thank you for saying all that you've said. Um, I don't know that this is helpful at all. It probably isn't. But
if I were calling up a town to find out, I would start with a very open-ended question that asking them to just talk about their experience of the whole thing and and and then try and because
sometimes I find very well and then the specific questions will hopefully come out of that. But um and having a few specific question be helpful. Um just having a deep discuss, you know, find out who in town was involved, you
know, in terms of the departments or whatever. And you know, what how what were the good things, what were the bad things, what were the just >> and those aren't specific questions, but anyway,
>> how long does it take? That's my burning question, right? is what how long is it gonna take? >> Well, that's not a question for another town, but I know >> Well, I mean, how long did they tell you it was gonna be? How long? >> What's your time? >> Yeah,
>> I would. >> Great question. >> Okay, >> I'm really sorry to be the one to even bring this up because I'm so opposed to it. It was kind of like bringing Satan to the meeting. But >> if there are any reports on these previous economic developments that have been put together, you can ask AI to
just chomp right through them and come up with you know bullet points and and main issues very quickly um and then do comparisons between them. Um I would be happy to touch evil one uh if you gave me such reports and give you back such
structures if you wanted. >> The robots >> I'll call myself. I would I would be interested in knowing what um the experience from the point of view of um things in the media
>> um mainstream media as well as social uh media and how they dealt with those kind of things um because those can be so undermining or potentially supportive but I I think
generally they can be more >> problematic. kind of issues to deal with. Um and uh >> what what they did um either proactively or reactively as far as dealing with getting information out or addressing
concerns. >> Mhm. That makes me wonder, and this might be a terrible suggestion, but I um I wonder if in the realm of social media,
it would make sense to start a group specifically to talk about this project in an effort to somewhat like pull in and organize the conversation around it rather than letting it hit
social media in a scattered shot. Which social media group are you thinking of making group? >> I I don't know. I mean I don't know. You know, maybe it's maybe it's an independent maybe it's time for a new green field
group >> or maybe it's positively I don't I don't know. Oh yeah. I think >> I don't know. It's like I like the getting ahead of the conversation. I think that's smart. >> I don't know that that's the way, but that's where my brain goes. >> Oh,
>> cuz otherwise it's going to be like that's not possible here. One certain group. Yeah. Yeah. >> Shall not be named. >> Just just a quick react to that. You're jumping ahead from our survey of other communities to how we're going to implement something here. >> Yeah. So to put it in a in a question
form, did other communities maybe create a forum of some kind on social media or otherwise >> to try and you know not control the conversation but but um c centralize the conversation >> and I think to Hannah's point sorry um
just yeah like as soon as the recorder writes an article about it like it's out no matter where we are in the process. >> Absolutely true. So >> yeah, if you did something like how Amy, you did that really great um help street Google form could be
something like that. >> Yeah. >> Yeah. I love this conversation. I did some brainstorming. It's similar. I mean, I'd love to know what other communities did um about their outreach strategy. So
press strategy, social media strategy, any print materials and then any organizing like did they get did they kind of seed an advocacy group think that would be totally reasonable to do and then that advocacy group can make a Facebook page or whatever it is. Um, and
so what were their outreach strategies? And then in hindsight, what would they recommend for outreach strategies? And I think that those are kind of the target outreach, press, social, >> print, and then organizing like people. >> Yeah.
>> Um, a couple other questions that I had were, um, what were the most effective ways for addressing concerns about parking >> parking? what stakeholders were involved in how like were any groups formed
either pro or against? Um was the GBA involved? Was like a bike advocacy group involved? Like who were the stakeholders? Who were the players? >> And then um it's more high level, but maybe question three or something is
what's your recommendation for first steps? like should it be a press release to the reporters being controlled? How what are the first steps for controlling the narrative? >> Thanks, Nancy. Did you have your hand up?
>> I I would also ask um what surprises did you uncover? >> Did you come from Eastern Mass for your previous job? >> Most recently. Yeah. Were you in Cambridge? Around Cambridge? >> No, Boston. >> Okay. >> I see they're on this list. >> Okay.
>> Do you know anyone in Cambridge? >> Um, not particularly, but I could I could think of it. >> Yeah. >> Just looking around. >> It's such a bigger ecosystem. >> Yeah.
>> Of groups and people and departments and staff. so many. Yeah. >> I think one thing too going uh Ella to your point of like advocacy groups and stakeholders, I wonder if there's a way I guess maybe this isn't reaching beyond
Greenfield, maybe I'm starting to get into like how how we do our stuff. Um I feel like there's a ven diagram of stakeholders that come up a lot. Like I'm thinking in particular of one property owner who's also a developer,
but he's also a big cyclist. And so he's like very much in these different >> conversations and if there was a way to gather information >> like a Google form or something of like what's bringing you to this conversation and we had a sense of what the advocacy
groups that other communities saw and we could sort of at the outset get an idea of the diversity of stakeholders. I think that would be very helpful. So, I'd be interested to know like were there groups that other communities encountered a lot like bike bike
bikability seems like the most obvious one um and main street business owners and things but there are others parents and you know I don't know to start to like fit it all together at the outset
>> I would also wonder about um public outreach in the sense of uh meetings public meetings and >> how effective were or >> yeah something else I think the this undying call for bringing back Main
Street to its former glory and I don't know what that was but like >> that's a real important thing to like everybody here >> Oh yeah so just finding ways to to make that the narrative almost I'm wondering
that's a great point like this is what you've been asking for this is this is what it's going to take like yeah >> so what's the question >> I think that's just more on the >> well what was the narrative what was the
narrative that yeah your community put out there and how >> did it resonate >> and some of these aren't past tense some of these are current >> right >> yeah yeah >> it' probably be our next for this agenda item our next step was to identify the
communities Yeah, >> in addition to the questions. So, it'd be good to have a mix of some that are completed and some that are ongoing, I would think. >> Definitely. >> Yeah, >> we want to start doing that, picking out which communities. >> We also might want to talk about um who
is the they that we're reaching out to in each community because that's a pretty broad pool of people. Yeah, we invite that whoever they are to our meetings. >> Well, that seems that unreasonable. >> Uh,
>> that would be interesting. What if we hosted a a meeting of like all these different towns that were trying to >> Ella and Amy comes rebuild? >> Yeah. >> Is that crazy? And then we talk to them all at once and hear from them and they
play off each other. Like what if we had a Massachusetts complete street summit? Is that insane? >> Uh like angels. >> George thinks we're crazy. >> George I I >> I work in the middle of seal so I'm I'm hesitant to use the word crazy but that
sounds crazy. >> No, that sounds a little crazy. Oh my view, my friend. >> I think inepth oneonone conversations will be would be so interesting.
>> But then you you maybe after that maybe there'd be a couple of people that you'd want to have a Zoom call with or something that that were particularly I don't know had overlap or something. I don't know. >> Ella and then Amy. Um, I do imagine this
being like very informal and allowing honesty. >> Yes. >> That I don't think panels sometimes they do, but they don't always, but like I'm really screwed up and >> now there's a million dollar, you know, budget deficit or whatever. Like that could happen on a good interview. I'm
probably not on a panel. But I like the idea of a panel maybe later and maybe that's a public thing of like, >> yeah, >> these are other cities that have done this. this Greenfield isn't going alone, you know, like I think we can use our back pocket of a comm school tool, but not quite yet.
>> Yeah. >> Yeah. >> Amy, >> um, yes to everything Ella just said. And also, >> I can imagine depending on the communities that we're talking to and how relevant and connected they feel that we could field trip to one of them.
If there's one that it feels like >> was really successful, that's another way that we could have an informal conversation. The notion of it being a public meeting gives me a little bit of heart failure. >> Yes. Fair. Fair, fair, fair. Totally. >> Yeah.
>> Do we want to stop kicking out communities? Anyone have already >> Yeah. >> I mean, Northampton we've mentioned a number of times and they're in process, right? >> That would seem certainly something we can all >> all the time. Amy, would it be easy for
you to just put the list up again because I didn't bring that list with me. >> Sure. If I can share my screen. Max might have to um >> enable me with that power. ago. I think it was >> I'm not sure when I just found it. >> Yeah, I remember my stack of
>> looking at it and then it was >> my archives. >> Can you all see my screen? >> Yes, we >> Great. >> Thank you. >> Thank you. >> And this is just um from me googling or ones that I know about. So, this is hardly comprehensive. >> There's 11 of them total.
>> Yeah, >> the last two don't have any notes. >> So, Ken's done. So that sounds like a good >> I was just going to say I think Keen would I would love to be in touch and I would also love to field trip to there in part because Keen comes up constantly
in comparison to Greenfield and look how well Keen is doing >> and I would like to look how well Keen is doing. >> I have no objection >> but I would also love to hear about their >> Yeah, I feel like King Northampton and Eastampton would be my top three. Okay,
>> those feel like great choices. >> And it sounds like East Hampton's also in process. >> Like Northampton. >> Okay. So, you don't need to see this. >> I feel like I know less about East Hampton's >> process than I do. I'm curious how their
process is going because they also have an incredibly challenging built environment. Who >> Who are you talking about now? >> East Hampton. >> East Hampton. They have a weird like weird I don't even know how to describe it. Their like main street corridor is
very odd and yet they've been able to like keep moving forward. >> So is there any objection to those three of these Eastampton? >> I have a thought of building on that. I do remember talking to friends who own a
coffee shop. Sorry, I just my ideas are going um >> in Northampton and they were saying a lot of folks were going down to East Hampton during the Northampton's main street redesign >> because of all the construction and stuff and so >> hasn't even started,
>> right? like everyone just like we're planning that and they're just like but it was like they're planning that and it was like that and then in conjunction with East Hampton also like changed their parking meter time so it matched dinner times better and Northampton went to 8:00 p.m. instead.
>> And so there were other things involved. >> Yes. >> But I know that that was all wrapped into the conversation about, oh, East Hampton is going to get our business. People are going to East Hampton now. >> And I actually, yeah, it did start with the parking meter changes. It was wrapped into that conversation.
>> There is also plenty of East Hampton backlash for some of the road changes that they have made. So, it's not all smooth sailing in East Hampton. I think they'd be great to talk to. >> I think it'd be nice to have another community that's done. It's done. >> Yeah.
>> So, >> a lot of these I saw were in the process. >> Great Barington is completed. >> Okay. Great. >> Oh, yeah. >> How big is that? Is that about the same size as us? Was much smaller.
>> How big is I don't know. >> I don't I think street is long. It is very long, but it's more like vacation me. If only >> we could look it up just there for vacation much.
>> Rington's was a fair amount of It was like six or seven years ago, too. So, I don't know if you if that's too far removed. >> It was about six or seven years ago that they did their main street redesign. Um, >> I put it on there because I feel like
they're getting a lot of good press about their downtown, which says to me their redesign is successful. >> Um, >> it's much smaller and much more. >> I got to 7500. Isn't
>> that amazing? 75. >> Isn't that amazing? And 84,000 median income, which is about double. >> Yeah, it's >> And it is very vacationy. No, that's not >> vacation spot. >> It's not a very good comparison.
>> Yeah, they also have a lot of tourism. >> Yeah, >> I work in Westfield, which is huge, of course, compared to us. I think it's the largest city in Massachusetts, but they're doing an economic develop downtown redevelopment plan now.
>> So, if that helps anybody, >> they're in the middle of it. >> Yeah. So, an exciting new vision is taking shape fourth March. >> So, you've been watching this? Well, I mean, I go to the school building, but I do show up and it's an amazing downtown. It's really interesting,
>> but it's very, very large, so maybe scale for us. >> Is Hudson Mass going through a main street redesign out of curiosity. They keep getting held up as a sort of revitalization um success story as well, but I don't
know if they're doing a complete street. Maybe not. >> Just not that I saw. Okay. >> I'm sorry. That was Westfield another another state. Sorry, it wasn't our mess. Oops.
>> Do you know if Bradleboro has been in >> done anything or thinking about it? >> Not that I've heard. >> False. >> What? Turner's false. >> Yeah, Turner's done a lot. Let's continue that. >> Yeah.
>> Um, yeah, they're kind of amazing. There could be things to learn from them. >> Rattleboroough lasted theirs in 2021. >> Oh, yeah. Really? >> Okay. Not so long ago. >> That downtown plan, but
>> not the same. >> I was like, I think it looks fair as well. That's about it, >> right? I know. >> I think we're looking for specifically for main streets that were redesigned and funded by Mass. made a mess of
>> I wonder like Adams and North Adams maybe they have nicer downtowns. >> We're getting near the end of our time for this item. Do we want to come up with a fourth one now or do we want to try to reach
>> I will say whoever reaches out to Northampton I know that Northampton at least their chamber and I think someone from the city did a field trip and has reached out to a few other communities. So maybe we could start with Northampton, East Hampton, and whatever the third one was that it's
ask those communities if they talk to other communities and use them to source some information to save us >> Googling. >> All right, I got a real one this time. West Springfield. >> It is >> came up with a preliminary plan on the 20 uh in 2025
>> uh August. and uh they are undertaking a comprehensive safety and redevelopment initiative along the main street corridor aimed at enhancing accessibility, mobility and overall quality of life for residents. This transformative project includes a full range of infrastructure upgrades designed to include safety and encourage
multi. >> They haven't started it yet. Doesn't sound like >> Well, I've just found this page. So, >> yeah. Yeah, I know. But if the plan was made in 25 Yeah. Anyway, >> so we got about five minutes for this item. We want to come up with next steps like Amy was suggesting.
>> Yeah. >> If we're going to call, who we're going to call, who's going to call? >> Yeah. >> Oh, people already said Nancy said she would love Jim. >> I enjoy chatting with, you know, >> go off, Nancy. >> Whether you whether I'm the person you want to send out there is a whole
another question. Sounds like Hannah would really like to go to Keen. And >> I definitely want to go to and I'm wondering if there's a town like Conquered You're less familiar with the towns, >> I presume, at this point.
>> He wants a committee to do it. >> I got a full-time job. >> Um, see, Randy, had you said something? I forget. >> I I didn't. If nobody wants East Hampton, I'll take East Hampton. >> I'd be interested to talk to East Hampton, too. But I would also love to
see it. And if we're calling, are we calling a couple different entities in these places? Like, do we want to call the East Hampton Chamber and the East Hampton Planning Department? And would that be >> Well, I think one thing would lead to another and they're inter intertwined is
is what I was thinking. But >> you know who the holders of these projects are these towns? >> I only really know for Northampton. I don't know. I'm gonna guess and he stamped in it was Jeff Beck or Bragg but he left and I don't know who's holding
it now. >> Why don't >> he's in Ammeris we might could still asking questions >> but maybe we should start Northampton and then info on who to talk to from there. So it sounds like Northampton has already done this exact thing.
>> Okay. I put Nancy on Northampton. >> You want to do Northampton? that you know I think that quite honestly I'll probably do a lot of this also. Um but I think having different perspectives is helpful. On that note, it does make me think I wonder if like as part of this
interview we should say this is not public record. >> Yes. >> And then we have to >> honor that. >> Yeah. I think too if we're gonna if m I think we should divide and conquer though because I think if multiple
people from Greenfield are calling the same person that's going to >> that's not good. That's not good. >> So when you say not public record then how do does the committee member talking to them report back
>> guidance on that? I don't know. And so maybe it can't maybe it has to be public record and I can call and follow up. >> Well, I mean, couldn't the committee couldn't they come back and say in general what they founded, not saying
who they found it out from? >> Yeah, maybe it's not a concern. Maybe it's not a concern. >> Is the concern protecting individuals or just making getting an accurate picture? Yeah, >> for me the concern would be Yeah. If you
call Northampton right now and you spoke to this city, I think they would be super hesitant to share information just because it's got >> they're right in the middle of it right now. And I'm sure they would like to control >> how information is shared.
>> It's possible to just refer to in one city and in another city and not name the cities, right? The question is if we're having a meeting and we're talking about it, right, >> it's public record. So, we'd have to have executive committee meetings.
>> We could do that. Yeah, >> it's a good reason. >> What if in each city we started by reaching out to the chambers and the business associations? >> They'll feel free to talk about it, I would think, because there it's not their project. They're helping their members through it.
>> Yeah. and just know that we're we're not getting the city perspective out of the gate, but see where those conversations go. >> Yeah. >> I mean, if >> I think that's a great idea. >> That's a good use of the committee, too. And then city staff, like we >> call city staff.
>> We could go city staff, but at least >> and who? >> The chamber and the business associations if they exist in each of those communities >> or any kind of downtown association. It might be in some Okay. >> And that at least would would let us
have a first foray into trying this and seeing if people are willing to talk and what information they're willing to share. And is this going to be too overwhelming? Do we need to pair it down or is this amazing and we should keep going? >> Pilot. >> Okay. So before the June meeting, we're
just calling one just calls to one community. Is that where decides? Are we c so are we identifying chambers and business associations in each of the three communities? Did we say four communities, three communities? >> Three. Here's what I was thinking.
>> Three plus Amy. >> I was thinking we chose East Hampton, Northampton, and Keen. And I wrote down uh Hannah for Keen, Bram for Eastampton, and nobody yet for Northampton. But I'll start awkward. Nancy for Northampton. Perfectly. And if each of them reaches
out to the chamber and the business a business association of your choosing. >> Yeah. >> Those two phone calls and then report back at the next meeting and use that as our starting point. We don't have to like get everything >> is that >> we got plenty of time on this. So I feel
like that's a first step and see where we get. >> So this Thank you. before the June meeting. >> Yeah. >> Can I ask Sorry I should have asked this a minute ago. conquered New Hampshire was on the was on that list as well. Do you know where they are in their
process? Just out of curiosity. >> Hang on one sec. I'm clicking my link off the top of my head. No clue. >> Okay, I can I can go look at it, too. They were a similar size to Northampton, and so I was just curious if they might be a good fourth.
>> Apparently, I have a thing for New Hampshire. Um they look like they're complete just based off of a 3 second look of their website. >> Okay, cool. >> So um before June might be a little tight. Can we say July or the people who
are calling? How do you feel about that? >> I'm not going to be here in the June meeting. Um and but it is the end of my and then I'm going to be you know gone the whole last week of June, but it is the end of my school term. So I do have time in the afternoons to go and do stuff. And East Hampton is on the way
back from my school. So East Hampton is good for me, particularly if you want to help out um in some kind of form. Hannah and I can work out something together, but you'd have to report. >> Okay. >> I feel like we could just >> before June is okay. >> We could just give it our best. >> She can report. Yes,
>> we could just give it our best effort because you're also going to be calling people who also are getting out of school and going on vacation and whatever. So >> absolutely. I think it's fine if we come back in June and you're like, "All I could reach is one person and we only had 15 minutes." That line will go on. >> Great.
>> Can I add Officially Conquered New Hampshire to our list as well and I'll reach out to them. >> Any objection? Hearing none. Thank you. >> Thank you. >> Um, okay. Next item is >> Sorry.
>> Yes. Uh, discussion of climate leader designation updates from member web and written update from member Collins. >> Yeah. So, I'll read the written update from member Collins. Is that allowed? >> Open up. >> Yeah, it's red here.
>> Um, here's a brief update on where Greenfield stands on clan leader communities. I've been in close contact with DOER on Greenfield specific to meet the requirements and expect to apply for the December 2026 deadline. I'm also working with NEP to set up a training
for builders/contractors and inspectors on the specialized energy code in advance of adopting the code. As I continually said, we need to bring people with us if we're truly going to achieve the ambitious climate goals we need to reach. So, that's Carol's update. Um, I spoke to councelor
Wandelowski this afternoon. The zero emissions vehicle um, ordinance. The, uh, attorney found some language issues. So, she just needs to update the language and then it'll get passed next month hopefully. Um, but
everything is fine legally. It's just um, the terminology in it literally. And then in terms of um council next steps will be the stretchier code and that will be ne like the economic development
committee will adopt that but as Carol is saying we need to do a lot of community outreach before this happens like yes we have a crunchy council but we need the community to be in support of what we do. Um, >> so stretch code is going to be on the council's agenda or subcommittee.
>> Yes, the economic development committee is going to have to adopt the specialized stretch code, but what I was talking to Laura about, um, since we love outreach here, uh, we're going to need to do some community outreach around this. We're going to need to um
talk to other communities that have already done this, invite builders, invite contractors who are against and for it, and really get more feedback. Um so we can start with Ashfield um is a climate leader and Allison Gage sent me
all of their materials a while ago of how they did community outreach. Um, Deerfield just failed passing the specialized stretch code, so I think we can learn a lot from them. Um, my predecessor, Derek Healey, is not in
favor of the stretch code, so probably good to talk to him. Uh, yeah, but I think we're going to need to do another community outreach something or rather to get people understanding, get ahead of the
narrative, and yeah. I will just say I feel like I have my GBA hat on all the time, but I'm happy to help get the word out to like contractors and different businesses that you feel you would like to really target with an invitation to >> Yeah, if you have suggestions, that was
um I don't know the developers and contractors in the area. Um and I think it'd be good to get a good mix. Uh Laura was saying the the design crew the regenerative or whoever's coming whoever's doing all the cute new around town. >> Um
>> Oh, first generation. >> First generation. There we go. Yeah, >> they >> she said they'd probably be really interested in seeking um yeah, I just keep going back to Derk Healey because I've talked about this and he's also a developer. Um yeah, the other thing that it brought up
for me was that I know there's um chatter about how hard how much harder it is to develop in Greenfield versus other places. So I think opening up this conversation of specialized stretch code will open up a can of worms. >> That could be good like make it easier
for people to develop and stuff. But I think >> yeah, >> that is a project in front of us and will obviously need to be done sooner rather than later so we can have Carol teed up to submit the application in December.
>> And then >> um three things I have not been involved in this conversation. I defer to my colleague but I would like to be involved and I'd be happy to put you in contact with developers. I think the planning board should >> be early on the list of outreach.
>> Perfect. >> Um and also Commissioner Snow. Yes. >> Haven't heard it mentioned. >> Yes. >> He's been involved at the staff level. >> Um and I have more to learn. I'd really like to see more data. The only thing
I've heard of is concern. >> Right. >> Yeah. Um which I've even heard from our own people. I will commission a snow is that >> he's the building inspector Mark Snow. >> So he enforces the building code
>> and it's my husband's birthday. So >> happy birthday. >> Thank you for saying you I'll just call myself for saying I would be interested in hearing your perspective on stretch code because I'd heard from Eric Bar, your predecessor at
times about that but I've never fully understood. So interested just finding a seat about that for future. >> Okay. Yeah. >> Thank you. >> Nancy, you had your hand up. >> Um yeah, I had a question about uh in terms
of the um it looks like well it looks like Carol has it has under control the reaching out to the professionals and and working with NEAP um whatever that stands for.
New England Energy, but but whatever. I always forget. Sorry, I can't help you on that. >> I don't know. >> It's ne. >> Yeah. >> And then in terms of the general public, so is that something that the council would take a lead on or or what kind of
support you would need? >> I think this is a SIGIC and community relations probably GBA planning board. Yeah, that that would be my followup question to Ella is like >> do we set a department head meeting about this first or like the major
players in town? We start there and then expand to community >> because I think that's kind of how I see it going. Like I think yeah like we know what we know what all the steps are in council. Carol knows what all her steps are. It's making sure that the people
who are going to be affected by it every day are also on board and have understanding and >> the economic development committee will probably meet with, you know, Ella and the planning board and everybody else around these things and then they can make a recommendation as to whether we
should adopt it. And so, >> yeah, like doing our due diligence to um be able to explain these things to people so everyone is an understanding Yes. So, >> um um I I do know the people in
Ashefield. I know Mary Quigley who's a who was a builder and she's retired now. um that she she spoke I know at their public meeting and we've sort of gone through a list before but and you just mentioned a a builder group that would
be good for presentation and the other one that has been on our list in the past >> has been um the right builders >> because they're fairly goodsized very well respected and um can bring good information and
>> great and I'm I know the person who's the president there who's the head of that organiz that company that's beautiful. >> So those are kind of the >> and I've got Laura sent me contacts for the community members um who helped out
in Ashefield. Anna Austerman, I think. >> Yeah, I'm shoot also just passed. So I have another person I know Shootsberry. So they did their >> in terms of outreach. Um >> and she worked with Mary Quigley. Mary's
been her right-hand working together, but Mary's the one who has the building expertise, right? And so I'm happy to reach out to I need to reach out to Carol first to figure out >> what timeline she needs counsel to be on
so that she can apply by December >> and then I can also reach out to these contacts um and kind of get an idea of where we should start in terms of this campaign >> and I can bring that back in June.
>> Okay. and Amy, I'll call on you and we should try to wrap up this item time-wise, but >> sure. Two things. One of which I think I already forgot. Um the one is in your list of developers that we you're reaching out to, I would make sure to include affordable housing developers in there um who are already jumping through
a ton of hoops uh for funding sources. Um but I don't think are mandated by any of those to do the specialized stretch code yet. And in terms of timing, I would just keep in mind um the impact
that the timing of your passing of this will have on pending or future development projects. So, if you want to hurry it up because you want it online before a development happens or you want to slow it down because you don't want to derail something that maybe is trying
to get funding together that will have to get more funding together if they have to do the specialized code to the extent that that matters to council. >> Yeah. No, I think that's a good point and I don't know how to find that information out. I think housing
>> I think as you well I'm thank you that was the other thing I was going to say depending on what you find and where this shakes how this shakes out for affordable housing developers housing greenfield >> can be a great resource to you anyway and connecting you to folks and um Gina Gavon at um RGI if you don't know her
already I would definitely talk to her >> okay >> for affordable housing >> okay can we move on >> okay great uh next item is a three-parter. It's a committee administration. The first one is
discussion of membership and attendance and specifically discussion of replacement committee member from the Greenfield Public Schools. I'll call myself first to point out the actual um wording from the charter is a representative of a youth serving
organization or school appointed by the member. It's not someone necessarily from the Greenville public schools. And uh also while I have the floor I'll mention um I'm aware that um that um director of the DPW hasn't been
attending. I didn't know Hannah if you as chair of this committee have had any contact with him to see about um uh you know his ability to attend or to have someone designated uh to attend
>> on his behalf. So, a lot of the floors open. >> I can respond to that last one. I've not brought it up to him since he was pretty early in the position. So, I can definitely bring it up again. I know that the couple times I brought it up to
him, it was just sort of a capacity thing. And so, I can bring ask him if maybe a design could be selected because it was always very helpful to have DPW >> Mhm. >> on this committee. Yeah.
>> So, yes, I will I'll reach out again and reup that conversation. >> And and do we know if Mike is definitely off the committee? Is that >> Mike? Mike. Yeah, >> he's >> I think he's >> he's left the the city of Greenfield is my understanding.
>> Oh, I didn't know that. >> Aren't we also trying to classroom to get a student here? >> It could be a student, right? It could definitely be a student. I'm happy to bring that up to him. >> Say it.
>> I'm happy to bring that up to him. >> Kyle Bram seeking a student if we want. Um he is he teaches at the high school and he's also a business owner in town. He owns Boston Farm >> and he um is the sustainability
>> chair of sustainability >> sustainability committee. >> Thank you. >> Yes. >> Okay. >> Not the chair but he's le the staff he's on. >> Yeah. Again, it would be someone who' need to be appointed by the mayor. So, that would be if there was someone he would >> So, someone would have to apply
>> to the mayor. Yeah. >> Is are I'm not clear. We were we talking about youth less or we talking about delegates? They seem to be different. >> We're talking about someone who would be a member of the committee and and they can be a representative of a youth serving organization or school appointed
by the mayor. We've had a high school right >> on the committee before. >> Okay. because I thought when we talked about it before I didn't know that it was as a voting member of the committee though it was. Okay, great. >> I also wonder Peter >> Wagger know has the youth climate action
group and maybe some of those kids would be interested. I don't know. I don't think any of them live in Gradefield, but okay. >> I can absolutely find students from Four Rivers, but again, the challenge is just that they process out and go off to
college. So, there's something. So, >> right, >> it's a rot the amount of time it would take for them to get into their heads what all this is. By the time they're actually there, they're gone. So I I would rather see somebody who's a consistent adult
representative and then bring students in as additional ones but not representing education if we have a choice. >> Mhm. >> Is it is it any youth sort of representation and programming like >> I'll read it again. >> Sorry.
>> A representative of a youth serving organization or school appoint or school. That's >> okay. Rep. Okay. school serving organ youth serving organization or school. >> This could even be could even be childcare could be someone from the Y.
>> Yes. >> GCC >> GCC lot. >> Okay. And regarding membership um attendance, I think at the last meeting we um asked
you or were going to ask you Hannah to >> or whoever maybe or Amy anyway to ask people to respond you know ahead of time so that we know if we have a quorum or not and we used to we used to say >> um and we don't do that anymore. So I
would suggest that we do that again saying okay a meeting is next Monday or whatever >> and uh please tell us if you will attend or not. >> I I think people have have continued to be pretty good about letting us know.
>> I think it's more just that the members that don't show up that's the expectation that's set now that they don't have to respond to those emails or like >> their inbox and like for whatever purpose but >> Yes. Right. Right. I wonder if more direct like direct ask to department
heads will you be attending this meeting? Yes. Okay. >> Understood. >> I I would just say my feeling of any kind of committee like this is that the assumption is someone is attending. >> Yes. >> And what someone should be obliged to do is if they're not going to attend. Yeah.
>> That they they notify the chair. >> Yes. >> And and so you're the chair. You should be notified if someone's not going to attend. >> Agreed. Um so I think that's a that's a basic standard >> okay >> uh for any committee um
>> because this is you know it's it's an important obligation >> um so I don't I don't know that everyone >> I >> I think the only time my opinion is that the only time that we would check that people are coming is if several people have indicated they can't attend and we
want to make sure there's going to be a forum so people don't show up you know needlessly. >> Yeah. whatever. >> And I'll follow up with some folks we haven't seen in a while. >> Receive invitations to meetings that are these electronic Google thingies that
are asking me at the bottom it says you're supposed to respond yes, no, or maybe. >> Oh, that's like >> is that like a calendar invite? >> That's a calendar invite. >> A calendar invite. Well, anyway, if you wanted to use that kind of a thing, >> I just put on the tape.
>> Not my approach. >> I used to send those. I think I don't think anymore. >> That's just me. >> I like it because then 10 minutes before the meeting I get a reminder. >> Yeah, >> I'm happy to reinstate it. I think I
stopped the last time we changed the meeting time. I don't know that I that I ever created a new one and I'm happy to create a new one. I will do that. I love a Google calendar. It's all colorcoded. Do you feel that there are any norms that should be established for a
required department not sending a representative after a certain number of months? >> I don't know that we could require that as a committee because it's it's the council that's at the charter. >> So we can't say we're we're kicking the
DPW off the >> No, I'm not I'm not saying kicking them off, but at a certain point you bump it up to the mayor. I'm only saying because if you say, you know, you need four people at each end of the tablecloth and there's only three people, the person who said this tablecloth needs to have
four people at each end is the one who should deal with it. So the city says there should be a representative from this department on the committee and that department isn't representing. Well, we can't ask. >> Yeah. >> No, that's we could let the charter know. I think the first step is the
chair, the elected chair goes to the person, >> you know, recognizing there's many demands on someone who's a department head and just says, "Oh, are you able to just want to double check with you again if you can come? If not, can you send it to SB?"
>> If if it is unresolvable through that method, >> then you maybe go to the mayor or something like that. >> But as Hannah is acknowledging, hadn't had direct contact with Paul for a while. So >> yeah, it would just seem reasonable to do that step next rather than jump all
that way to >> to the to the big boss. >> There's no like enforcement mechanism for city officials. Like if you were to miss four meetings in a row, then we'd be like, "Bye brand." Like we have that power. But
>> we don't we can't fire the DPW directly because they didn't show up to >> or if I were missing without accountability, you could go to the planning board chair >> who has designated me, you know, right? >> Um okay. So, um
>> can I circle back really quickly just to the time >> sorry to the youth leazison question. Um, are we sort of sending a general invitation out to multiple people? Is there someone
that we're reaching out to specifically to fill that seat? Is there a rule about publicizing that seat availability? Um, >> I think that what we Sorry, sorry. >> No, go ahead. >> Go ahead, Nancy. Go ahead. Uh in the
past what we've done is we've deci decided who do we want to invite right and then who wants to invite them and then we have a list then we know what's happening >> so that not yeah >> and again we're not inviting them we're we're encouraging them >> to apply to the mayor
>> that's that is correct >> just for the languages >> right but it but the group would brainstorm who we might like to approach rather than just randomly >> but those would be for the public members you don't not for the department, not for >> No, no, no. But this is for a specific
designation, not just a general member of the public, for the youth representative we're talking about. >> Okay. >> So, they'd have to fit a certain category. Yes. Amy, >> just to quell my anxiety because could the chair reach out to Mike Budro's email and confirm
>> the information? I I have heard this information as did one other committee member, but I would just before we ask someone else want to make sure >> that he's definitely Okay. Yeah. >> Okay. Okay. Um, sorry. So, just to close
the loop on this action item, do we want to put on the agenda for June brainstorming around a youth leaison short list? Is that what we're saying? Okay. >> Thanks for Okay, great. >> Um, discussion of charter updates. >> So, I last time people complained that
there wasn't anything to look at, so I made copies. Uh, any suggestion do that? And there isn't really time to ask the question now. So I really just wanted to I guess we're going to have to bump this
to June. The reason why is if he did ask the question now I don't think enough thought and discussion could go into it. question that I'm asking is as you read the purpose and goals section of this committee, do you feel
that we could be held accountable by the mayor and could hold ourselves accountable to doing what's written there? Um, and I also want to note that at the very end of the charter, it says that the um, annual report was supposed
to be delivered on December 31st, but somehow we said it should be in June when I asked that. And that means that the charter should be updated to say that it's June if we think that's the right time to do it. But, um, I just feel like I want us I want to know from
everybody around the table and the internet, yes, these make sense to me. Yes, this is what we should be held accountable to doing and it's now just a question of how we do it. >> Um, I reached out or Max, you reached
out how this all came about. I wanted to know what the process was. What are we getting into? So, I received a a note back from I guess Kathy Scott, who's the right person who makes who understands
these things, sent an email to um uh councelor Gol. Yeah. And to myself, and this is what it read. It said, uh, the sustainable green field implementation committee is not in the charter. They
are in the ordinance. attached is the current language of how to make changes. SGIC should vote to recommend any amendments to the ordinance. Then they would can either ask a specific council's support and propose suggested
amendments or forward the amendments to the city council. And the office will ask if the councelor would like to support the proposed amendment. Once we have a council on board, the proposed amendment would go through the appointments and ordinances committee
for discussion, review of legal and public hearing uh after the ANO for uh forwards that recommend city council. So, so that has nothing to do with your question, but this is it sounds like it's a lot
simpler since we're not in the charter, but we're it's an was created with an ordinance. It's a lot simpler to make changes. >> I'll call myself. Um, I'm going to combine both items B and C
here. Um, I think some of us discussed and some of us, it felt kind of resolved to me last time. And I think Jonah had referenced this um that the um uh part um B um about the more broad um purpose
of uh that uh Ram commented on. Um I I think this is more aspirational and um I think it is good to reflect on and to think uh but I I don't see any urgent need to make changes at this point. But I do think it's good uh for this
committee to think about these things and think about how we've always um had had questions about what is the nature of our work, how does it how does it go and and so I think it's good to to reflect deeply on what is in you know
the charter we have. Uh I also you know I see no reason to vary from the um timing that is in a charter that presents um uh the annual report at the end of December. >> Um we haven't done it every year. It's
unfortunate but we haven't and so I see no reason to vary from that and I think that would be a good time that and you know it's a good time to reflect on you know our charter and you know recommend any changes at that time as well. So that would be my
>> with respect when I brought this up in um October having seen this in the charter >> at that committee meeting everybody agreed well actually June would be more convenient let's do it in here nice >> um I was just going to say that if
when we get to be a climate leader community there will be a need for a committee to hold that piece. And so that could also be in our future as a needed change update. And so >> just so we're not like doing this
process multiple times over the year, I think there's also that piece at the end of this year, there might be different expectations. And I know like councelor Wandowski is saying that whether it's SIC or OSTF or someone else like needs to hold something. So I think yeah that
that's my >> I also just wanted >> Jonah has >> to submit um hold on please >> Jonah >> yeah I just want to share that um in the open space task force what we've been doing because it's sort of similar in
the sense that there's an immense amount of things that we could be doing which I think is the case with most committees is sort of an immense amount of things you could do we've been Once a year we just set what our priorities are within the realm of things we could be working on and we say these are our priorities for the year and I think we've done that
a bit recently with saying like we're working on these economic development chapters and chapter and we worked on the other chapters but I think that could be in addition to leaving the charter with it wide open uh the ordinance wide open as it is uh but you
know we have a more we have a more formalized process of every whatever month you know every every January we say, okay, what what's our actual focus in this broad scope of things we could be working on? What should we be focused on for the year ahead?
>> Great. >> Um, but Bram, it's starting to say, what were you handing? >> Oh, just I just I had taken a bunch of things from the municipal net zero operations plan 2023 since that's the other item that's mentioned in our purpose and goals. It's first the master
plan and then it's the 2050 goals and green communities. Um, I don't remember us ever discussing this since I've been here. Like, >> so what item are you referring to here? >> I'm referring to under the purpose and goals, uh, it says, "Additionally,
sustainable green implementation committee's purpose is to assist the city in meeting its green community obligations and 2050 goals." >> So, I found that we actually have a an a plan for how to go and do that. >> Okay. >> Um, and that's what I printed out here.
Um, I don't remember us ever talking about it here. And so if it's no longer something that we do, if it's something that Charles Collins does, >> so let me let me hold on a second. That's not on the agenda to present it. I'm just saying for the m and we're we're just at about time.
>> I understand it. It was on the agenda regarding the first of the two item B like why should a reason to consider changing the charter language because I don't see us doing what it says
>> that's why I brought that I'm not expecting people to read this now I'm just submitting for the record that that there's two parts to it >> okay >> that's we can if we need we can carry this on to the next meeting we'll have more time perhaps >> I'm I'm happy to do it because you don't have time now >> um I would just love to hear I'll My my
last thing I'll say if we went around the table and everybody said yes this is the work I see us doing and I see how we do it and we don't need to change the charter I would be very happy to hear that. >> Okay. >> I see this is the work we're doing and I
think there are a lot of pieces to it and I don't see a need to change the charter and I would make a motion to put that to bed >> for hearing from other people. I'm just saying nothing.
>> So, you're saying you would want to um hold off on discussion of any changes to the trial. >> I don't see it as necessary personally. >> Okay. And that's I just want to clarify the motion. Okay. >> What's your motion?
>> It is. Yes. Uh >> the motion will be to table any charter updates. >> Well, it's not it's all right. I'll I'll >> no I don't know if it's tableling it or it's it's just >> that's my yeah table or take it off the
table but I I feel like we are doing these things >> rather than continue it to next meeting >> just not not at this time consider any >> this I don't see as Max said there's the two pieces one we are doing these things and therefore we won't consider the
changes that's what Hannah said >> yeah I I agree with what Hannah said >> okay is there any further we have a motion A second. Is there any further discussion? Seeing none, a roll call vote. Do you have further discussion? >> Yeah. Sorry, I was typing something.
>> Oh, yeah. Yeah. >> Um I feel like I don't understand enough to to even vote on this. >> You can abstain. That's reason for saying. >> Okay. >> So, you're on extension. I'll say yes. >> Yes. Yes. >> No. >> Yes. >> Jonah.
>> Yes. Amy, >> yes. >> And Max, >> yes. >> Thank you. Feel the vote. >> Are you doing the vote or you taking the vote? So, it's one extension and one note rest.
>> Um the annual report timing. I heard um what you were saying um about uh that there had been a previous discussion and and some agreement about it being coming up this you know at the
end of the fiscal year. Um so um I don't know what that means. That should be on the agenda for next >> next month. >> I think it should because I remember that too. We had a discussion about it being the fiscal year, but then it but then >> somewhere along the way we said we
should table it until when it said in the charter and so I think we got a little turned around and I'm happy to kind of explore it. Amy, >> I'd like to talk about it at the next meeting, too, only because I'd like people to look at the content of that
agenda, that annual report, and and maybe we could have a conversation about is that what we want it to look like, and if it is, who's going to be doing the work to create that? >> Okay, >> let's get it. >> Uh, we are running long, so try to wrap
up quickly. Announcements and updates. Um there is one item listed updated about zero emission vehicle first ordinance. >> Yes, that you already did it. Yeah. >> Oh, that was included there. Okay, thank you. Um the next meeting is June 25th
here and hybrid >> here and there um at uh on 4:00. I did want to mention in relation to the next meeting um that we should be clear because I know um you know this came
kind of in a crunch um at the last minute. I know um Amy you had put out a draft agenda to Hannah and myself as sharing vice chair last week and then but it it came out to everybody um uh just a couple days ago and so there's a crunch with people seeing it. So, just
make sure we can as much as possible identify any follow-up items, be clear about those right now. Uh, and I think we identified a few things we want to follow up on. And, um, also, um, maybe put out a call at least a week in advance for agenda items or or draft
agenda or something like that. >> Um, just give people a chance to weigh in. They think we missed something or >> that kind of thing. Just I can try to support you for that. So, >> sorry. Just so people aren't caught at the last minute off guard. So
>> um Okay. And uh motion to adjurnn. >> Move to move. Second. >> All right. Uh I Yes. >> Yes. >> Yes. >> Yes. >> Yes. >> Jonah.
>> Maybe he's already turned. >> Yes. Yes. >> Yes. >> You understood that. Okay. >> I understood that. That's good. Thank you everybody. Part: 2
Good evening. Good evening, folks. Um, let me just read this. The city, this meeting is being recorded by the community preservation committee. If any other persons present are doing the same, you must notify the chairperson at this time.
Seeing none, we'll move on. Okay, we're going to call this meeting to order. Let me do the roll call of members. Um, Becky, >> yes. >> Donna, >> here. Wisty is not here at the moment. G not
here. Terry >> here. >> Victor >> here. >> Oh, we know that Travis is not coming and Jack >> here. >> Okay, we have a quorum. >> Okay. Um, can I have folks had a chance
to look at the minutes? Do they have any changes or corrections? I I would say I'm both listed as being there and not being there. So, I was not there. >> Okay. With that correction, are there any other changes?
>> I didn't check if I was there because I don't have it with me there. >> I looked at them, but >> Okay. >> We can't hear you very well, Donna. Or I can't. I looked at the minutes, but I didn't look at whether or not I was
listed as not there because I was also not there. >> You're listed. >> You were listed as not there and also there. >> Okay. >> Okay. So, we'll we'll make those adjustments to the Oh, and there's G.
Um, hi G. >> We're talking about the minutes. Do you have any corrections that you would like to make? We have a couple. I don't believe so. I read read through it.
>> Okay. Then I will entertain a motion. >> I'll make a motion. >> I'll second it. >> Okay. Um motion to accept the minutes with the corrections uh commented upon. Is there any discussion?
Seeing none, I will call the role for a vote. Uh Becky. Yes. >> Donna abstain. >> Uh G. >> Oh, yeah. I should too. >> Yes. >> Um
Terry, >> yes. >> Victor, >> yes. >> Jack, >> yes. >> And I'm a Yes. >> I I should abstain. I'm sorry. I since I wasn't there. >> Okay. >> Sorry. >> No problem. No problem. Um, as we do not
have anyone from the public here, we'll move beyond public comment to new business. Um, start with a vote on the allocations. >> Me go ahead and share my screen. >> Anna, if you're talking, we can't hear
you. Um, I'm sharing my screen. It's just taking its its time. Okay. Um, so I just drew up a draft document that looked pretty much exactly like uh
what you guys drew up last year. Um, so just to review, you know, this budget was um, significant last year because I mistakenly sort of applied it to our project budget, but really these dollar
amounts are fluid. It's an estimate of how much revenue we expect to capture in fiscal year 27. The real question is by percentage. What is the amount that we want to put into each of um, the substantive buckets? Um,
so we need to allocate a minimum, so this is really where I want you to be looking. Um, a minimum of 10% of the revenue into each of the substantive categories, but in the past couple years, uh, you guys have chosen to allocate, um,
>> 30% to housing. >> So the question, so the question is, do we want to continue with that? Do we want to make any changes in the allocation numbers recognizing that they can't go below 10% and that there's a 5% administrative um cost percentage that
we will have in there regardless. Go ahead. >> Point of u clarification. So for 2027 we're only going to be spending what we have in reserves. We're not estimating.
Right. Okay. But right now, >> did you finish that sentence? We're not estimating what? >> We're not estimating what we might get from the state in 2027 because that that was the thing that I was confused about and that I understand you guys talked
about last time. We did that year where we said we're only going to spend what we have and we'll let this year flow in and then we'll know what we have for next year. So that's what I'm talking about, >> right? to to reiterate what Travis was
really good at figuring out what we had decided a while back is that um we did that year so that right now when we look at 2027 what we are talking about is the funds that is that are by the end of
June will be in the city's coffers from um from property taxes and whatever we get from the state which usually comes in in about October. So those two things together will be available to us for our
our uh funding process in um in the in the winter. >> The 276,000 listed. >> Uh no, so the 276,000 will be um available for fiscal year 28
projects if that makes sense. So if all this is saying is if we're right that we get 276,000 in fiscal year 27, then that will become available in the following year as opposed to trying to budget out how we're going to spend that amount that we're not sure about yet. So we
will during the summer get a number from the treasurer's office about what we have for fiscal year that that has come in during this fiscal year 2026 uh for from the city and then in probably October we'll get something
from the state about what the state received and how it was allocated and so with that number >> that's for 2020 that's fiscal 2027 though right >> correct correct >> not not 2028 8
>> right even though 2027 >> fiscal year 2027 starts >> whatever July 1st >> July one yes >> right so the at the last meeting there was some discussion that we actually
have an like auxiliary 300,000 because we've underestimated for the last four years is that still through. >> Yeah. So, this is what is um in the
account minus the projects you just allocated and the fiscal year 26. So, this was a snapshot that I put together um before we started allocating fiscal year 26. Uh which matters just because it means that there are still these amounts reserved in the substantive
categories again aside from what we're doing with the current funding around. Um, so that's worth thinking about like there is already an amount set aside for each of those categories. >> So, but I guess the the question is what
is what is promised? So, right there's >> there's 348. How much of that is actually promised to projects? Right. We've we we said each time like yeah we're going to put 10%
towards this 10% towards this >> and I believe we've >> allocated those but the amounts have been radically different apparently. >> So none of this 348 is allocated um to projects. Some of it is allocated into
funds >> into bins. Yeah. Into bins. Um, but just because of how we allocated fiscal year 26 funds, um, I'm neither adding nor subtracting it because it was done as its own. We're spending fiscal year 26 money on fiscal year 26 projects. So,
this is what's left over. Um, aside from that, >> that's a lot of a good amount. $350,000. So, and I still want to get >> So, we have we have the 350,000 plus we have >> sorry >> what's coming in for
fiscal 27 which we could correct >> we could say we want to spend or not or we could say like we're only going to spend the 350 that we know we have and whatever comes in for 2027 we'll spend in 2028.
>> Yeah, I believe that's what you guys agreed to last >> agreed. Yes, that's what I wanted to make sure of. So, it doesn't matter what they tell us in October because we already have to figure out how much money we're spending before then.
>> So, if we know that we have 348,000 available, then that's we can we can say that we're going to spend that much this year. This is not >> money that we're not sure of the amount yet. >> Okay, great. >> That's our understanding.
>> Okay. Okay. So, so we're getting back to the percentages because um we must spend we must put 10% in historic, 10% in housing and 10% in recreation. In the past uh two years we have put 30% in for
housing and have left the other two at 10%. We can change any of that for this year. >> Why are we leaving so much in budgeted reserves? What is the reason for putting >> the reserves that that allows us to put it anywhere? We have a minimum that we have to
allocate to at 10% to each category >> if we just because we because we don't know what the projects are coming in yet. >> So would it be unfair to like do it equally 25% to everything? I mean >> the the one question is that limits our
flexibility. So for instance, if we had four projects coming in under historic preservation and the total didn't amount to 25,000, then we would have 25,000 allocated and let's say it was 20,000 that each project was $5,000. We we'd
have $5,000 that we would have to leave in historic preservation. We would not be able to move it. >> Okay. >> All right. But this way we have flexibility about increasing any of the open space or historic resources or housing amounts with the 45,000. Okay.
>> Right. I feel like budgeted reserves might should be named flexible funding. >> That's a good ide even 50% so it adds up to 100. >> Yeah. >> Oh well 5% is >> 5% um admin. Oh,
>> admin. And that that covers things like we have to put a an ad in the paper for the public hearing, that kind of stuff. >> Operating expenses. >> Yeah. Okay. >> Sign signage and whatnot. >> Okay. >> I mean, I would sort of actually motion that we do
10 go back to 10 10 and flexible for the rest of it. >> Okay. >> Plus the 5% administrative. >> What do other folks think? >> I will second that. Yeah, I think having flexibility is key and it's all possible.
>> Okay. Um, is there any discussion on this? We've had a um a motion in a second. >> I mean, my my reason for that is that um right, we you know, the the plan already says we're we're very interested in
housing and I think all the all the people involved are very interested in housing. Um but like you know why why tie ourselves more more to that if an amazing open space thing comes in some such.
>> Okay. Any other comments questions? Okay then I'm going to call the role. Okay. Becky >> yes. >> Donna. >> Yes. >> G. >> Yes. >> Terry? >> Yes.
>> Victor? Yes, >> Jack. >> Yes. >> And I'm a Yes. Okay. So, we'll move that back to 10%. And um that gives us a flexible fund of 65%.
>> Okay. Thank you. >> Do we still have uh administrative funds left over or have we spent them all every year? >> Oh, you've come nowhere close. I think um um actually it's probably in here. Um
yeah, a couple of thousand bucks a year. And so what happens is that when we close out the fiscal year, the administrative budget that's unspent just gets wrapped back into the flexible fund. >> Great. >> Okay. So that that that one goes goes back. >> Yeah. It's not like the other funds um
that are we have are set in stone once we put them in there. >> Madam Chair, may I ask a question? Yeah, of course. >> Um, so >> I mean we could, you know, we could have a big pizza party, you know, whatever >> the deductible cruise for all the
>> Mr. Sheny, I'm trying to speak here. >> We're working. We're discussing things. >> G, Donna, Donna's been recognized to speak, >> you're talking over me, G. >> Um, uh, do we not vote on how much of
that money we're going to allocate at this time? I mean, are we are we saying we've got 30, you know, 3 thou? What? >> 348 >> 348 or do we wait and do that later? Because usually, don't we do we not have
a vote on how much of what we have we're going to put out for grants? Um, I don't think we've done that in the past. I think we've waited until we have the opportunity to to put things forward and to have actual proposals.
>> Okay. >> Applications before >> Yeah. Yeah. Well, I mean, there was a bit of a confusion for me last year because it's like this is how much money we know that we're going to spend, but then also there was that roll over that, well, this is coming in in October or
whatever. So, >> just wanted to clarify. >> Great. Any other questions or comments on this issue? >> Okay, then moving on. Uh, review of current and completed CPA project. >> So, we're still saying we're we're only spending the
the whatever the three 350 is >> 48 >> for the next the next round of funding. Right. >> That is what is available to us right now. >> Yeah. Excuse me. >> Right. But but is is that what we're I thought that's what we just voted on.
But no, >> we voted on >> because obviously there's there's there's more more money coming in, but we're not we're not planning on Reese on spending the the new money coming in even though some of it will have come in
by the time we're making the allocations next spring. >> Correct. our allowable spending is 348,000, >> right? >> And and we and that's we're just we're acknowledging that. I don't think we need to vote on it because that's what's in the bank and it's up to us as a
committee when we get all the applications to if we spend it all, wonderful. If we don't, it's more money next year. >> Okay. Do we all feel comfortable with this? I don't want us to move on unless we we are feeling okay about it.
Well, Susan, when we when we do the announcement in August each year, we always do at the at the top of the announcement list what we are >> anticipating for the year. So, I I think every year we have voted. I don't know
if that was in July we vote. >> I guess we could check minutes >> because we do put it in the announcement each year. >> We do. We do put it in the announcement. You're correct. Now we know the number. Now we know we know we know the number we have. We have a number.
>> We actually have a number. >> So we can also choose to say we're going to start putting aside. >> I thought we already covered that and have chosen that we're going to work on our operating >> right >> sorry >> we can't really hear the discussion discussion we had.
>> So there are two things at play here. First is do we we we decided to never spend money that we don't have in pocket. Okay. And that's that's the thing that we were just talking about. But what I am also saying is if we
choose to not spend all of the money that we have in pocket, we can do that too. We could make the decision that we want to reserve 10% of what we have every year just to start building up a fund for I mean we could do that. It's a
little bit different. Yeah, but that's a different vote. >> It is a different vote. I understand that. But I'm saying that's why we did vote on how much we were going to spend each year. >> We have the option of putting of bonding. It's it's something that we can do so that we can do something where we
can say, okay, we're going to bond something out so many years and we can put money aside for that. We have never done that and frankly um considering the amount of money we have it for me it doesn't seem like it makes sense but um
but you know so that's that's an option that we have but we so do we want to have a vote right now to say that we will we are planning to spend up to the $248,000 >> 348 >> 348 I'm sorry 348
>> I'll make a motion that we spent it call if we have the applications for it. >> I'll second. Any more discussion? >> Can we vote if it wasn't on the agenda? >> You're right. We can't.
It's kind of connected to the allocations, but it's not direct. >> I I I think it's possible. I wasn't here, but I think it's possible that what you voted on last year was this the allocation. Certainly what was on top of the announcement last year was the
allocations because I didn't know that there was a difference. So I said there was whatever 276,000 available and we intend to put x amount into each of those types of projects. Um I'm not sure you need to tie your hands. I mean we
could we could have the announcement just be this is the amount as Victor said that is literally available. Um, you could totally tie your hands and say we want to have a conservative year and we're voting on a budget where we're not spending more than a h 100red,000 or whatever it might be.
>> For starters, we can just all we're changing is the figure instead of being speculative is concrete. >> That's the only difference between this year and last year is we're working with a figure that is concrete. It's money we have rather than speculation over money that we'll receive. And that's the only
difference. >> Yes. >> And we don't have to spend it all. >> Right. Right. Um, but to Gar's question a moment ago, just to make sure G, you know, what you guys voted on was these allocations, which is different from last year because you're saying that we're going to put 10% of the uh into
the housing and not 30, >> right? >> Can you go back to the gallery so that we can see who's talking? It's a little I'm sorry I'm not there, but >> it's easier unless you have other slides you want. Is it is it 10% of like this
>> arbitrary 276 or is it 10% of >> 10% 10% of what of whatever that total is. So in this case it's the 348. That's not That's not our >> No, >> no. See, that's that's the the problem.
Like somehow we're somehow we're voting on >> future randomness >> versus like what should we do with the money we have? >> Wait a minute. I think I think we have an answer here, Anna. >> Yeah. um 10% of just the fiscal year 27
revenue which starts being collected on July 1st in theory and will be finished collecting this time next year. >> When the treasurer gets those funds 10% will be put into a housing fund for future future projects that are housing
10% in historic etc. um you have not voted on a a 10% or any allocation for your fiscal year 27 projects and the fiscal year except that those projects have to spend what's already in the funds and there is some
amount built up from past year allocations in the specific funds. Um you also can't you also have to uh 10% is a minimum. So that's just something to keep an eye on like that hasn't been a problem one way or another. So, you don't need to vote on it, but
>> Okay. So, is everybody clear? Is everybody >> It makes no sense. We have We have $348,000 we can spend, but we're not allocating that 348,000. We're we're allocating some unknown number. I don't understand the point of that. Why are we doing that? Why would we allocate
something we don't know? >> We're we're not allocating the money. We're doing what we've done is vote on the percentages that we agree that we want to put forward. minimumly minimum >> the minimum the minimum percentage and the minimum percentage is is is con it
meets the law. Go ahead. Okay. I'm going to take a stab at this. We'll see how far I get. Okay. So, what I think I heard you we know we have 348 in our pocket. >> Correct. And that's what we're planning to spend next year >> depending on what
>> but what I'm hearing Anna say is that at the city level because we have I'm thinking about it as one bank but what I think I'm hearing Anna say is that every year the city sort of like
breaks up the new money that's coming in and says >> 10% and So there are line items like within the bank account and that's just kind of like an allocation but it doesn't really affect the fact that we
have 348 in the bank and and we get to spend it you know in those ways. So I think that I think that this is just the issue is really convoluted. So for 2027, we're going to be using an allocation that was
put out two years ago. >> Um, no. Well, yes. Okay. So, this is very bureaucratic, but it this is about >> my motion was G. Let let Anna >> this is about ensuring that this CPC or
any future CPC adheres to the minimum 10% rule. That's really all it's about. But you have an opportunity when we do these allocations to tie your hands or a future CPC's hands to do more than that. So, say we were really worried that this
CPC was going to turn over and in five years we would have a CPC that hates historic preservation, then you could in anticipation of that be budgeting into the historic preservation reserve more than 10% so that when they go to spend
their funds on projects, they have to spend on historic. Um, but you know, each year you're doing a pretty even balance anyways. So, the the allocations don't actually end up being that important. >> Or if we knew that there was a project coming in that we were going to bond for
that we could we could put money aside for that so that we knew that when when we were ready to do the bonding, we had we had the funds available. I think Matt I think another part of the problem here is that the way the legislation is set up is that the money that comes in has
the 10% allocations on it and ostensibly we would go through them and then any overflow would go into the bank and the assumption is that that overflow is not allocated because when the money came in we allocated for it but the I what the the fear here is that if we only start
working from the bank account then we might start thinking oh we don't have to allocate any of it because that money is but we still have to because the legislation says the new money coming in has to be allocated. >> So it's one of those convoluted things
that we have to pay attention to because the law is written that way. So let me just reiterate we have decided to do 10% 10% 10% for our allocations for fiscal 27 and that is a vote that we
have taken and is completed. >> Correct. Correct. >> Everyone agrees with that? >> Yes. >> Okay. >> All right then. Are we ready to move on? >> Okay. But apparently that's related to
an unknown amount of of maybe maybe money not related to the 350,000 that we said we're actually going to spend for next year's projects. >> Correct. >> Cool. That sounds great.
>> All right. Okay. All right. >> I feel I feel like I'm I'm winning municipal budgets 108. Okay, let's move on. >> Could be stupider, but we could we'd have to work at it.
>> Review of the current and completed CPA projects. Anna, you got to put on did a little green light. It's okay. And uh for the minutes, it should be noted that at 5:20 Wii joined
us. Okay. So, uh, last month folks asked if we could take a look at, um, projects so far. Just going to try to um, so this is my spreadsheet. It's kind of messy because it has my notes in it.
Um, I'm going to make a clean version that I'll just put in uh our our CPC um Google Drive for you to look at. Um, but I'm not sure if you want me to take it one by one or if there's things you want
to call out, but we are, you'll note that some of the open projects had original deadlines that have now passed. So, that's the next agenda item to uh look at those and go over some um that unfortunately aren't going forward. Um
we've mostly closed out fiscal year 23 um and 24 except for the recreation projects and some of uh the 24 and 25 projects are just getting started. So, I'm not sure if you guys have questions or if there's something particular you want me to walk you
through. Are there specific questions about specific things? >> I Becky. >> Um, so if something, for example, the Greenfield pickle ball ex court expansion,
I guess, show me one that has passed its prime. >> That's one >> that would need an extension if we were going to give it one. >> Yep, that's one. >> That one. So, >> have we spent any money on it yet?
>> Yes. Uh, >> 14,000. >> Okay. We're going to go through each of the each of these um in our next agenda item. So, >> Oh, okay. I Well, yep. >> Let's >> Okay. So,
>> so if they're already completed and paid for, why would we go through each of them? Now the review the B part of this number five. >> Well that is incorrect. Um
>> we just focus on see the ones that want extensions. >> Yep. That's fine. I think folks wanted a sort of bird's eye view, but >> so yeah, I just um I'm seeing that uh one, two, three, four of them are
recreation. Um I know just personally from rec meetings that the bike racks are underway, but I've kind of lost the uh thread on the pickle ball stuff. My question is um has anyone spoken with
the recreation department about requesting these extensions? Okay. >> Is that a yes or no? Did someone answer that question? >> Uh yes, I have. Um >> I can't hear you. >> Should I report? >> Let's let's go through them. >> So, let's start with pickle ball because
that is the only fiscal year 23 project that's still open. I spoke with the recreation director what they've spent money on so far and that's this 14,000 um in expenses of a a budget that was
originally 50,000 is a survey and and plans from Berkshire Design Group for the Abberami field area. Um and Berkshire is apparently wrapping that up and the recreation department would like to close the project there. So,
unfortunately, they haven't been able to get construction funding. Um, and it's not worth it to continue spending CPA if they're not sure when um or if that'll happen. But the plans and designs will at least help them to um search for
grant funding. >> So, you said they want to close the project. >> Yep. >> Along with that, >> so that the 35,000 they didn't spend that comes back into our coffers. >> Yes. Although what I do need to find out I so I would imagine um if you guys
really want to in the weeds here um when you guys voted on this project you allocated them 42,000 from the flexible account and 7,000 from the open space and recreation account. I'm going to need to find out um if the remainder
goes back into those category accounts or if it goes into the flexible. Um, >> we we spent we we allocated $7,000 from the designated account. Correct. And the rest So the rest of it should be is flexible money then.
>> Should be. >> Yeah. >> Yeah. >> Yeah. And so therefore it should go back into the flexible account. >> Mhm. >> Right. >> Even if they were spending I'm just thinking this through out loud. Say they spent the flexible first. But >> we decide which which is which. So I
don't think that's okay. What I'm going to do is at the end of this discussion is go back and go through each of these projects and we'll take a vote on it because we since we voted them in if we're going to vote them out or if we're going to continue them we need to have a vote for each one specifically. Okay. So
the >> Did you did you say that they still are finalizing with Berkshire Design Group? So they have they may have one more invoice that needs to be paid. >> Exactly that. Yeah. Um, >> but the contract extension ended in 2025. So,
>> are do we need to vote to allow them till the end of June to send us their final invoice? >> That would make me the most comfortable. Um, yes. >> Okay. >> All right. Let's >> I make that motion.
>> Well, no. I want to go through all of them and then we'll go Okay. Okay. Um, the bike racks. >> Yes. Um, so, uh, I I believe that some of this original budget, uh, which was
originally $3,900, is going to come back to us. It sounds like they're a little bit under budget, but, um, the bike racks have been ordered, and my understanding now is that we are waiting for DPW to be able to pour the concrete pads to install them, uh, which is just
a crapshoot this time of year. We'll see when they have time. Um, so that one I would definitely propose an extension for. Okay, any questions on that before we move on? Okay, Hillside Park improvements. >> Yeah, similar situation with Hillside
Park. Um, they did uh what Chrissy described as half the work. It's slightly less than half of the uh spending, but they um acquired shade structures and installed them. The other part of that project was some paving around the park. And um that is another
thing that is loosely on the agenda for this summer. So again, I would propose an extension for that project, >> but they do intend to finish it. >> Any questions about that? the um just so folks who weren't here, there is going
to be a uh it's essentially a paved walkway around the park and that's going to allow for more um accessibility for folks who um are um h are have uh have mobility issues >> issues.
>> Um okay, uh trail uh wayfinding. >> Okay, this one's a little stickier. So, um, they haven't spent any of the funds, and this is apparently working, uh, its way through legal because it turns out
that there are some parts of, uh, these trails that cross onto private property. And so, they're figuring out exactly how to um, how to appropriately phrase that in wayfinding directions in a way that doesn't send people in place they're not supposed to go. So, they very much do
want to finish this. Um, and uh, I I just don't have a good answer of exactly when. Christy tells me that it just it's taking a while with the lawyers. >> They can always reapply. I mean, only just sitting there. I don't like it just sitting there. It's been there for two years already.
>> So, they could always reapply for an application. >> This was um, this just a a little history on this one. This one actually came to us the first year that we had funds available and then and then we we sent them back and said rethink this and
come back to us. So this is kind of the second try on this one. >> I agree. But they still sounds like they still haven't gotten it all figured out. So and if it's a legal issue it could go on for years. >> Okay. You know I just wanted to give you all the information that we have.
>> Well if I could address that. So there things continue to be ongoing. There's a group um the Furcohog is involved. There have been um some maps that have been drawn. They're still in the draft phases. I
know that recreation commissioners have been going up there and like we're trying to figure out which of the trails should be trails, which of the trails we need to figure out how to keep people off of. Um, and and yes, there is this legal issue, but I would be concerned
about cutting it off because my concern would be that we could have an opportunity to make a move and it would be in we would be in the position of having to go through a grant application and cycle.
Wisty, I totally support >> I totally support what Donna is saying, having been involved in um in projects that I needed to have state approval and you know go through all this kind of stuff. It takes a long time to do that
and if you don't have the money ready, you just can't move. Exactly what you said. I just say ditto that we should leave it there. >> Okay. And like Cherry, >> uh, also I'm agreeing if we take their funding away, we remove their ability to move forward. A lot of projects you
can't even start the project until you have funding available. So if we take it away, we're kind of like they're dead in the water. >> If if I have Go ahead. >> My comment is that people should not be coming to us with applications for projects that they are not ready to do something about. And the fact that this is two years going on, three years old,
just makes me think that they're not ready. They're not prepared. They're not doing their background work and they're just coming to us for a pocket full of money. >> And that's, you know, there's got to be something done. >> Again, I'm going to refer to my own experience. It took me two and a half years to get approval to work on the
invasive plants at the Green River. I had to move ahead on that in order. Then it's like one step and then the next. So, it might not be logical, but but there are all these committees on the state level. all this endangered this
and the legal that and it it just it doesn't go in a straight line. And I agree with what you said that that money just needs to be there so that when everything falls in place, you can jump on it. >> It also sounds like they I mean the the
committee at the time voted on their proposal and said yes. So if they came in not prepared, not ready to do it, not then the committee wouldn't have done that or I assume they wouldn't have. I'm It sounds to me like what happened was they got voted in, they got their funding, and then they've run into UN
obstacles they didn't foresee, which happens. >> And I don't think the time that's passed to get a project through through legal things, through permitting, through all that kind of is a whole lot of time. Actually, >> I would also add that we have I know
that there have been a lot of people involved in this project and I wouldn't be a bit surprised if we've already been like working you know that that the the money the the time that some of the consultants have spent
has been the the time has been spent but the bill hasn't come. So that you know there is probably some money that would be going to the fur cog for instance and I'm I'm not exactly sure so don't quote me on it but
we've already got some sort of a something going on with them. We just haven't had to pay them yet. So are there are there any comments from folks who are online? >> I just wonder if it does get into um a a
legal thing would does as would that money be available for legal purposes for lawyering? >> That's not what we have voted the money for. >> Okay. I'm just just curious how that would be.
>> Wasn't good question. >> I can't see on the scroll back. Wasn't this the like the very initial like first first year which I don't know was that >> we voted no we we sent them we sent it
back on the first year and said you need to do more work on this and then they came back the second year. >> Okay. >> Because there there was >> originally it was like a $180,000 project. >> Right. Right. and we said, "Well,
we're we're okay with doing doing some mapping and maybe we can do some lower budget signs kind of thing." >> Correct. Correct. >> Cool. >> Okay. Um are we have we anything more on the uh
on the way trail way finding that we want to discuss at this point? >> We're holding on motions, right? We're holding on motions until and then we're going to go back and go through each one of them. >> Okay. Um on the Oxbow design build.
>> Yes. So Oxbow um had been in a holding pattern pretty much since before uh their CPA funds were granted and they just received a huge pot of funding from the state through the neighborhood stabilization program. enough to make uh
it's basically the bulk of their construction funding. So, they're raring to go all of a sudden, which is awesome. Um they tell me that they're at to as of today about 3 months away from breaking ground and they expect to be fully done within a year of breaking ground.
They've had plenty of time to do design and other work other work and I think they're just ready to go. Um, so they uh their original grant agreement would have expired or is set to expire at the end of June. Um, so I would definitely
propose extending them. There's a very clear reason why they haven't spent the money yet and now they're ready to do it. >> Um, for those who haven't been on the committee during this time, um, Oxbow is doing two apartments. They will both be affordable and there will be uh they've
worked with a uh the Franklin County um land trust to make these cooperative and they will be on um they will be perpetually um affordable >> home ownership. >> Home ownership. It's home ownership. Yes. >> Where are they?
>> They're on Hope Street. They're a little further down from um from the from where Prospect and um and Hope uh further south. It's a 187. Hope >> 187, right? >> Yeah.
>> Not the ones that are already built. >> No, it's a empty lot next to um Marian Bulock's house, I think. >> Right. Okay. >> Right. Okay. And um on the GHA security
deposit, Jack, do you want to add anything? We've had these discussions about why that was uh has not been spent. Um is there anything else you want to add? >> No, I just um we will be we have three
applications processing right now. Um one that looks like it's going to be approved um on June 1st. And so, um, I think I indicated in my email to Anna, it there's a chance we could spend everything before our deadline of June
of 2026, but, um, we would greatly appreciate at least a threemonth extension. Um, we weren't publicizing the the actual security deposit help just to make sure that people who needed it the most were
received because we won't be eligible to use the next pot of money that you all have approved until at least after September, closer to December. So, we're we were trying to spread this out as
much as we can to make sure that those in need got it. So, if we could have at least a three-month extension, that would be great, but there is a chance that we could spend it before then. >> Okay. Any questions for Jack on this? Okay, then with that, let's go back to
the pickle ball and I will ask for a motion on um the uh pickle ball uh application and where we are with spending funds. >> I would make a motion through July of 2026 to give them 60 days to get their
final invoice from Birksher Design and then we close it. I'd second that. Okay, we have we have a motion and a second. Um, any discussion on this?
>> Okay, then I will read the role. Becky, >> yes. >> Donna, >> yes. >> Wisty, >> yes. >> G, >> yes. >> Terry, >> yes. >> Victor, >> yes. >> Jack, >> yes. >> And I'm a yes. Okay.
on the bike racks. Um it looks like there there's some more spending to be done there, but it it may not be everything that we allocated, but we'll know that better in a few weeks or a month or a year. How long do do you
think? All right, let's let's let's Oh, it's because of the uh the pads. Okay, so let's I'm going to make a motion to give them another year to to uh to get that done. Okay. Any any discussion?
>> A year seems like a long time to build to pour a pad, but I I don't know. Is it not a long time? They've already had it. >> It really depends on what the DP what the DPW's workload is and how many if they they haven't been fully staffed for a long time. So, it's a it's a question,
but we're not paying for the pad. All we're doing is paying for the racks, >> right? >> So, they should they should already purchase the racks. So, we should get the final bill for the racks and then close it. They should purchase their racks. They can store them in the garage. They can put a tarp over them. We don't really care. Just buy the racks
and let us close our project. You put it on when you want to. We shouldn't be waiting for them to put a pad for them to buy the racks. >> Such a small amount of money. They've already spent the majority of it. There's only $1,500 left. So, >> I agree. >> I'm not disagreeing, but I can close
things out. >> Okay. Um, so, um, I've made a motion, um, and it's been seconded. Um, any further discussion? Seeing none, um, Becky,
motion is to extend for a year. >> Uh, no. >> Okay. >> A year or two. >> Donna, >> yeah. Wisty, >> yes. >> G, >> yes. Terry, >> yes. >> Victor,
>> no. >> Jack, >> yes. >> And I'm a yes. Okay, so that one passes. Um, Hillside Park Improvements. This is again for um for work to be
done. Some of it has to be done by the DPW. I make a motion to extend for six months. I don't know if six months is enough. >> Where is the >> friendly motion for a year, Donna?
>> I mean, I do want to see some of this stuff just coming off of the plate. You know, >> get get it done over the summer. Like, it's been years >> because within six months it's going to be winter again and it's not going to happen. And then if we have a year like
I mean if they haven't been able to do it this spring I don't know >> I'll change my friendly amendment to a second. Donna. >> Okay. Okay. Um any discussion? >> Okay. Um >> motion
>> the motion is to extend six months. Um All right. Uh Becky, >> yes. >> Donna, >> yes. Wisty, >> yes. >> G. Yes, >> Terry. >> Yes, >> Victor. >> Yes,
>> Jack. >> Yes. >> And I'm a Yes. Okay. And if if we if there needs to be further discussion on that, have them come back to us in six months. Okay. Uh yes.
So, do we like say anything to DPW about, hey, we've extended these and could you get on it? >> The the direct department will say that. >> The direct Okay. The rec department will say that um the trailway finding >> can we ask recreation to come back to us
and meet with us at our next meeting so we can ask direct questions versus voting on this one. Can I vote to table this? >> Is there a second? >> Second. >> Second. Okay, we will um I will then go through the role um on tableabling.
Okay. Becky, >> yes. >> Donna, >> yes. >> Wisty, >> yes. >> G, >> yes. >> Terry, >> yes. >> Victor, >> yes. >> Jack, >> yes. >> And I'm a Yes. So, um, if they can come come to the June meeting, that would be
really helpful. >> Great. Okay. Oh, we won't be at the June meeting. the recck department and the friends of Greenfield Recre is putting on the trivia night at the Elks Club.
>> Uh and the the contract ends >> uh this this is an expired one. >> This is an expired one. >> We're in uncharted territory anyways. >> Okay. Um okay, then we can ask them to come to July. Okay.
In light of that, what Donna just said about she won't be there at the next meeting and we're voting on officers and there was going to be an officer change between myself and Donna. Is that something we could vote on tonight?
>> It's not on It's not on the agenda. We We would It's open meeting. >> Okay. Um going on to Oxbow. Um is there a motion? I'll make a motion to extend it
>> for >> for how long? >> Um, that was one that they just finally got their major construction funding in. >> I I would say late 2027 is probably No, they to completion. Um, they will
probably be able to spend these funds early in the process, but >> All right. So, a year. I can make a motion for a year. >> And I'll second. Okay. Are is there any discussion? Okay, I will read the rule. Becky,
>> I'm I'm sorry. I do have a question. What exactly were they going to do with that $25,000? >> It was part of the It was part of the development of pre-development process. >> Oh, okay. Which is basically almost pre-development.
>> Yeah. >> Yeah. >> Okay. >> Since that was probably their their architectural work. Yeah. >> Okay. Um, my vote is yes. >> Okay. Donna, >> yes. >> Wy, >> yes. >> G, >> yes.
>> Terry, >> yes. >> Victor, >> yes. >> Jack, >> yes. >> And I'm a yes. Okay. And the gha security deposit. Um, threemonth extension was suggested. Um, I need a motion.
>> So move. >> Okay. Doed. Okay. Any discussion? Okay. Then I will call the role. Becky, >> yes. >> Donna, >> yes. >> Wisty, >> yes. G, >> yes.
>> Terry, >> yes. >> Victor, >> abstain. >> Abstain. Jack, >> abstain. >> All right. And I'm a yes. I want Actually, I should abstain. >> I'm a yes.
Okay, thank you all. I know that was a lot of speculation and redoing, but um it's important. Can we have an update on the community housing and the historic resources outreach sessions for those
who were involved in those? >> Can I ask a question before we move on? Sorry. So, um, we know that some of those projects are completed and I saw that there was a little bit of money left over in some of those lines. So, is that reflected in our reserves or our
flexible the our money in our pocket? >> None of those ones. Um, and the spreadsheet there are a couple that I highlighted in yellow that I have I have to tell the tre or the accountant to put it back in. So, I wasn't sure what the plan was with those, but it will be
>> okay. So, the 348 may go up. Okay. Okay. >> I just like to make a brief me a couple before we start the next one. Jack, I want to apologize for not showing up at the library. I misread my calendar. >> That's okay. No worries. >> Do I get an apology for your being late to ours?
>> I did. >> Coming back from Egypt. I know. >> I did apologize. >> You did. You did. You were forgiven, too. >> All right. Now that we've had apologies, what happened? Uh, so, um, I don't know. Oh, someone
else is talking. Go ahead. >> No, you go first, Jeff. Your meeting was first. >> Uh, so there was one person who showed up. We had about a 40minute conversation. Um, they understood a housing information session a little bit
differently. They didn't quite understand through our advertising that we were going to be talking about CPC projects, but um we had a really good conversation and they um promised to spread the word a little bit more. Um
that's my update. >> Thanks. Any questions for Jack? >> Okay. And historic resources historic preservation. >> Yeah. When I I got there, there were already people waiting to talk to us. Um,
>> and not uh so it was two guys that came from the industrial museum at the in of our heritage, our museum of our industrial heritage wondering about more what more they could ask for. And um
that was really interesting. And I I I think they're going to come back again and I think there's a lot that we could do for them >> over there. And I I think it would be great to take a field trip over there with the CPC group to really see it because I have not actually been there
for years and they encouraged us to do that. Um who was the other person that was there, Victor? Do you remember? >> I was there with I was there with the heritage guy. That's >> the heritage guy. >> There was another >> Was there anybody there from the school
department? >> No, I only saw the heritage guy. >> Okay. Were you expecting someone from the school to come? >> Yeah, the um I've had a uh uh conversations with the um with folks
from uh the school committee. They discovered a um a sculpture that is um it was done by the same sculpture that did the one on the side of the bank build on side of Greenfield Savings Bank who was a nationally known sculptor and
they found it somewhere in their in in their basement and they are want to restore it and so they just mentioned to me would that be possible and I said you bring it on in you know so they're they they it's likely that we will get an application from Great. There's another gentleman from
the historic commission who came I can't remember his name. I'm sorry I didn't I don't have notes but um also came with what I remember saying that sounds like a fabulous project and you should bring it toward for us. So I think we're going
to get some some bang for our buck out of those. Even though they were small amounts of people, they were um good use of the time and I think it's probably a good idea to keep doing that. We don't have to do two hours though. I think we can just do one hour slots
>> and um I don't know how much how you feel about the level of um I know you wrote me back and said all the things that you did in terms of getting the word out, but I wonder if you felt like that was enough. you feel like you reached out to a lot of people
or can we help with that? >> I can tell you who we who I I sent emails to which included um G did uh the Greenfield bike group in Greenfield Center school. I sent it out to housing
Greenfield Greening Greenfield, the library to post the recreation department, grow Greenfield on Facebook, everything Greenfield. Um we also sent to the school department um which is how I got this interaction about that um the
um the uh green greenfield community college the girls and boys club and big brother and big sister um the um we sent to the scouts garden club um >> garden
>> the um we sent um Anna sent a bunch to social service agencies. We sent to just roots to the YMCA. Um, Wisy sent out to uh Floodplane Forest Restoration Project, Connecticut River Conservancy, Nasami. Um, I sent to
the Greenfield Tree Committee. Um, we sent it to the Historical Society and uh the Greenfield Business Association. >> Right. >> That's great. >> So, we had we had a good list. >> Sounds like >> Yeah. And we'll keep this people up.
>> Yeah. And we'll use it again. Um, can I ask a question? >> Sure. >> I do believe that the form that we give out or have people log into or have people fill out when when they're voting on the CPC projects, the Google form, I
believe that collects email addresses. So, it would seem that being able to download those email addresses and throwing them into a an email list for future CPC stuff makes >> a great idea. Great idea. Okay, we'll add it to our efforts.
>> Isn't there the recreation one is this weekend? >> Is it Saturday? >> Yes. >> Okay. >> Great. I is the ga >> is the gathering um in one of the rooms or in the kind of like open space
>> conference room. >> In the conference room. Is that that is that the little one? >> Yes. >> Okay. And should we get there early enough to set up the tables and Jack? No. >> No. >> No. It was already set up. So you can
just you should be able to just show up. >> Show up. Yeah. Okay. >> And there's a that great form that Anna put together about each individual section. I just printed a bunch of those at home and brought them in and that was very helpful for the two people that
three people that showed up to have those. >> I think I think credit to Travis for that. >> Thank you, Travis. Travis, that was great. Um, but if if you want me to print out anything at the office, just
uh give me some lead time, I'm happy to do that or you can print at the library. >> Anything >> anything more on on this these uh outreach sessions? Okay,
moving on to a res review of the application processing calendar and election of officers in June. Um, do um wait, go ahead.
>> I mean, I guess that that is that's the item. So, um, do we still want to do election of officers in June? And just to throw it out there, I think the idea for next month, although folks, I mean, tell me if this makes sense, is to talk
about the application itself, the pre-application, the timeline of the process, and um, in particular your scoring sheet. >> Scoring sheet. Yeah, scoring sheet. >> Okay. Just let me say I will not be there um, on the 25th of June. So, uh,
Becky will be running the meeting >> and need help. >> Yeah. >> Um, so, um, and we traditionally have, um, because, um, our our, uh, positions
have be have begun on July 1st. Um, we have done the the election of officers every July. >> Every June, I'm sorry, for July for to start July 1st. >> What if we skipped the June meeting and
did everything in July? >> It sounds like there's going to be at least three people that can't attend. I I I'd make that motion. >> Sorry. >> Is there a second?
>> Question. >> Sure. >> There's no other date in June >> that we could >> I'll be gone for a week. So >> Oh, I >> be nice to have a month off. >> Yeah. I I honestly I'm I'm down either way. I just
>> um what do folks think discussion? >> We certainly do a lot of extra meetings in February and March. So >> So I mean there's nothing I will be just just so you know I will
be going to ways and means next week for our present allocations. Um I don't expect there to be a big problem with that. I was supposed to go to the last meeting except nobody told me. Um so I will be at the at the at the
meeting this and then um there will be a vote um at the next council meeting on those on those allocations on the projects. Yes. >> And the allocations >> and the allocations. Um so um
>> just one big meeting in July. >> Right. So if we wanted to have a meeting in July, we could arrange that. That would be fine. Let's do that. >> July 23rd. >> That's what you say. >> Okay. So, could I have a motion on that?
>> Gor made a motion. >> Okay. Is there a second? >> There was a second. >> You second. Okay, then I will call the roll. Okay. Becky, >> yes. >> Donna, >> yes. >> Wisty, >> yes. G,
>> yes. >> Terry, >> yes. >> Victor, >> yes. >> Jack, >> yes. >> And I'm a yes since I won't be there anyway. Okay. >> Thanks, Jack. >> Good idea. >> All right. Um, is there um Oh, and then
old business um a draft policy for the annual funding cycle. Um that was one of the things on this. Um if you want I will do a dramatic reading. Oh you haven't you have it shared. Great. Better.
So this is what if you haven't had a chance to look at it. Sorry my allergies are just kicking up. Um so this is the current this is the plan and um that we had had discussed last
time and uh Anna put it into writing so we could have a vote on it. >> My only question is it says but they are not required to submit an additional pre-application.
We need that for the voting on it, but are we just saying that they're automatically eligible and so that's why we're not doing that part of the process? Just afraid they're going to get lost. >> Yeah, that was my thinking. Like they
could basically say we intend to apply for additional funding using on on this exact same project, so our previous pre-application still applies. But now that I'm now that I'm thinking it through, if they're asking for additional funding, there might be other considerations. It might just be worth
asking them to resubmit the preapp, too. >> It seems to me that makes sense. Um, are there other comments on that? So, we're going to strike out, but they are not required to submit an additional pre-application. Does that feel correct to people?
>> Well, should we spell out that they are so that there's no ambiguity on their eyes? say if you're going to ask for additional funds, >> right? All we got to do is remove the word not from the last sentence of that. >> There you go.
>> Okay. >> Okay. >> But they're required to submit an additional pre-application. Okay. Any other comments on this on this language? If not, then I will
look for a motion. Motion to accept. >> Second. >> Second. >> Okay. Um and uh is there any further discussion? >> Okay, then we will go through the role. Becky,
>> yes. >> Donna, >> yes. >> Wisty, >> yes. >> G, >> yes. >> Terry, >> yes. >> Victor, >> yes. >> Jack, >> yes. >> And I'm a yes. Okay. So, with that,
um, our next meeting will be July 23rd. Um, will it be 5:30 or 5:00? >> It'll be 5:00 p.m. here at the John's. >> Okay. Yeah. >> 5:00 p.m. at Johnson. Okay. >> Can I say something?
>> Absolutely. So, um it sounds like uh the scoring sheet and the uh application review questions are going to be looked at in July, which makes me happy because I have been trying to alter them a lot.
Well, a little over the years. Chip chip chip away at it. Um, and I would I think it would be good if we had some suggestions brought to the table, like if we all took a took some time before July to
say, "Okay, this is what worked for me. This is what didn't, and this is a suggestion of how it could be better so that it doesn't start out as just like a an open conversation. It has some >> good. And since we have two months to do it, we should we should come in with
those ideas. >> Yeah. >> Homework. Yeah. >> Okay. >> Fair. >> So with that, um I'm open for a motion. >> Motion to adjurnn. Second. >> Second.
>> Okay. Let me go through the role. Becky, >> yes. >> Donna, >> yes. >> Wisty, >> yes. >> Darth, >> yes. >> Terry, >> yes. Victor, >> yes. >> Jack, >> yes. >> And I'm Yes. Okay. Thank you all. >> Thank you all very much. Enjoy your Have
Have a good two months and we'll see you in July. >> See you then. Thank