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Video-1: youtube.com/watch?v=CrNpxCt6NW8

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I'm going to call this meeting to order. Um the time is 603. This meeting is being recorded by the community relations committee. If any other persons present are doing the same, you must notify the chairperson at this time. First, we'll have a roll call of

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members. Sarah Brown here. Councelor Bulldock >> here. >> Councelor Citizen Als here. Councelor Minhas absent. Councelor Dillament. >> Great. So, we have a quorum. Um,

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approval of minutes. We have none at this time. And public comment. We have no public at this time. So, there's nothing, but if folks join, we can go back and invite public comment. Um, so

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everything on the agenda is discussion items. Um, I would potentially I I didn't hear confirmation from councelor Minhos that he's not going to be here. So maybe we can take the internship at the end so that way in case he shows

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up and join in for that conversation. Um, so maybe we can start with the civic engagement and communications if that's okay. And the these are just some like sampling of

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ideas that within that bucket like website and social media and handbook committee fair and precinct meetings. Um I don't maybe we could like just do a round on like any additional thoughts

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that have happened since last time or progress or anything. I know you have a lot to share on the take action pairs. Well, I've got I've got um the spreadsheet and then I there's another document that I was going to I printed out what I sent out to the committee heads or to the staff contacts um and

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I'll email it to the clerks tomorrow because I think it has to be included in the package even though it's not really. So that's >> let's let's hold that one and then just like if there's any other updates and then I'll screen share that one too. >> Yeah. Yeah. Because I I printed it out at work and I was driving away and I was

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like, "Oh, I need that." Yeah. Um, let me try and screen share now. Actually, maybe we'll just pull that up. But Maisie or I mean counselor citizen or councelor Dylan, do you have any anything you wanted to share about

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this topic? Remind me what um website means like what what we were talking about there. Is that a website for city council members um have like profiles and more information about us and things like that?

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>> Yeah, I think the goal with that one is that um like putting the handbook up on the website. Um and then also maybe if we have like a public hearings template. So

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yeah, it usually goes out in the reporter, but like Jonathan offered to make like a little template. So maybe if there's a post that anytime there's a public hearing, it also gets posted through the social media. So they're kind of more just like tasks that haven't happened rather than like

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>> I will say GCTV is receptive to having us on their radio. We could literally have a you know on once a once a month or once a week or whatever like you know interview with your counselor. >> So just you know using the public radio

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as like an outlet for city council with obviously we'd have to get the communications director's approval for any final messaging. Make sure we're on point with what the city wants us to say but they didn't seem opposed. Especially if we're generating the content and we're the ones that are

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actually like recording it and then just submitting it. That would be it'd be like free of labor for them. They would just go boop boop put it online. Like there wouldn't be somebody having to sit there and like record it. >> So, but I mean if we're going to be doing that, you know, as far as like outreach, we could do that, too. >> I thought there was something else

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having to pay for. >> If we produce the content on our own and they just upload it, then yes. But if they make the content for us, then we have to pay. >> Okay. I did. Yeah, I got some more clarity on that. >> Okay, cool.

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>> So, this is like a draft of a city handbook. There's different tabs. Um, and it's hard to work on al together because we can't with a forum, but I can have I can ask Tammy to send this out to folks. So, Magis,

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>> um, me based off of the Northampton City Council handbook, but then it just like exponentially grew. And then Counselor Webb worked on the finance one, and this is like literally

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12 pages. So, >> it's a lot. That's This one counselor Web worked on. The other ones are not that long, and I worked on those more. >> Okay. But yeah, it's I think this would be good. It definitely needs to be paired down as well. Um because it's

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kind of ridiculous as is, but and some of it's irrelevant. I still have some stuff up from Northampton and mostly not though. I think that's the only area from Northampton. But um and I think it could be made into like a little visual

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presentation or slideshow or something that could be like a Greenfield civics 101 something. But >> yeah, >> like a like a oneoff event. >> Yeah. Or like >> actually or whenever you was actually literally looking at that today on the

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online. >> I didn't know if we wanted to go that route. I didn't bring anything with, but next time next month, we can talk about >> looking at something like that if you wanted to do that. >> Doing like >> like an overall presentation. >> Yeah, I think that would be nice to have something up on the website and

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>> yeah, because there's a it was actually a really nice like PowerPoint presentation that I was kind of eyeballing and I was like, oh, >> but I didn't know that was more than we wanted to bite off at at the moment. But >> yeah, this is something that needs to be really cleaned up, but it

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could be printed. It could be on the website. It could be >> Would it be helpful if each of us like took a tab? >> Oh, that that could be good because then we're not open meeting law violating if we're >> Yeah, because if we um if we split that

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document up into several documents, each from our own separate document, and then merged it together at the end >> Yeah. then we would it would not be a violation. >> We're forking it. And then >> I think the hardest one is the budget. The finance one is like out of control. There's so much in there. I I think that

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one is like >> or it's just like two people maybe or something or Yes. >> Would you like somebody who's not on the ways and means and who has no idea what's going on >> to take a look and be like what did I find the most relevant for example? >> Yeah. I don't know. >> Like just because I don't have to edit it because I don't know what's going on

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and I shouldn't. Right. I think the easiest ones like the civics 101 and legislative branch, executive and departments, those are like not that not that complicated and counselor tips are just like oh these are resources and

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open meeting law blah blah blah. Yeah. >> Yeah. Whoever if you're interested in what are folks and I don't know do you want to share any feedback on this at all? >> I'm interested in and engaged. Just that's just my rubber stamp of yes, I will.

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>> Yes, you will. Whatever we need. Cool. Just >> so this is for we're we're things together for the public who want to know more about how city government works. Just so I understand. >> That was the goal. Just like general accessibility. We don't even I we didn't

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know what I still don't know what's going on. Other folks who are not in it know even less of what's going on. So >> yeah. >> Yeah. I think for like city councilors like one of the hardest parts I found when I was researching stuff for this boards and commissions thing was that like nobody has an orientation process.

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>> Yeah. >> That includes the city council. >> Yeah. Exactly. >> You know, and so that I think you had shared that with me before before we even got elected because people were talking, you know, these are things that you might want to know going in. And I found that really helpful. Um, but yeah,

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now that we've gotten our feet wet a little bit, it might be useful to pair that experience with a little bit more information and then pop, you know, like add on things that we found useful or things that might be relevant, >> especially where did I think Tammy emailed a list of what was available for

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MGL >> um after the last AO meeting that stuff like that would be useful. >> Oh, I didn't even know. Yeah, that would be helpful to see. >> Yeah, the poor thing. She uh I think the end of the the end of the email said something to the effect of uh and there

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was a lot of research and I was like oh my god Timmy um I think this is a good thing and I would be happy to take a tab and I'm wondering about

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how we uh the process for once we do have like a say final draft Um, would it be something that like Jonathan would kind of read through and just say, "Okay, this looks good. No political agenda going on. We're good."

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Like this is not something we have to vote on, right? Um, >> I actually feel like it should go at least to the whole council as far as like do we want does never want cuz their opinion like their like once we have a final draft say is there anything

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you want to edit within reason because they might have other tips and things like that and it would be it would be useful to include the whole council but then um I also think if we had it on the city council's agenda it would bring a broader awareness to that happening to the public.

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Um but yeah, I would feel I just don't want to kind of discern the other council members. >> Yeah, but but definitely I think it should be vetted by someone, >> Jonathan. I mean, I don't think the city attorney would have to look at it,

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>> but um definitely someone just to make sure that everything is accurate, that like we didn't misunderstand anything. >> Yeah. >> Um and that Yeah. it's free from any sort of political bias or and just generally like acceptable to to post on

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the city website as some sort of city document. >> Yeah. Agreed. I think city clerks also offer to review it. >> Great. >> And I think um Stephen Member Cow, the finance director, definitely should

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review the finance one. Yeah. and maybe the and I I know that counselor um web also got feedback from the assessors too on this so far. I don't know what I think just gem >> but yeah

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so yeah I think it seems good you can start and I'm totally makes sense to have like another if we want to condense anything too that could make sense as well but whatever you can have you can always start with like the the whatever brain dump and then make it more

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succinct for the public and more visual and succinct. Is it um is it helpful if we take tabs from here or do you want us to take this and then kind of make our own? >> Yeah, I guess there's different ways to work on it. We could all like do edits

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and then come back in this meeting and then um talk about them or I think maybe taking is easier because then you could have like free range on your section. >> Yeah. And my biggest concern would then, you know, if we're all out in the same,

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like what if we're all on a Friday night, have nothing to do at the same time and we're all on the document at the same time. That technically is a violation. So, we should have our own documents. >> Yeah, that sounds good. Are folks interested in different

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arenas? Well, could we all get separate kind of download the document ourselves, work on it, and then recombine? >> Oh, that could work. >> Yeah. So, we all we all go through it once the whole thing. >> Yeah.

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>> And maybe add comments, questions, information, and then Yeah, we can combine everything and then together kind of work through it. Yeah, that sounds good. >> I like it. >> No, I assume we're going to have to like share that to the clerk's office.

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>> Yeah. >> And then we would have to download it and then somehow like I just want traceability. >> Yeah. Just make a copy of the Google doc and then on your own copy >> like your suggested edits. >> What? >> Oh, was it's probably on my personal

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email that I have one. So yeah, it should go over the official channel. >> If anyone is like really really gung-ho, then I can have like one other buddy working on it because, you know, I can't have more than three, but I can have two. So, so if anyone is like, I want to

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like do more direct edits, then I think I'd be allowed to. >> If Sarah, if you're like I mean, yeah, counselor, if you're like more have like want to put a lot of input in it, too. Honestly, I'm like a dragon when it comes to information. I prefer to have

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my own edits and then like present. Okay. >> I'm not I've never really worked in a collaborative document, so I don't really know how to do that. Well, I'm more just like here's my thoughts. >> Yeah. >> Dissect them. >> I've never worked on a collaborative

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document with open meeting law. So, this >> But you're just saying download. We just download it. >> Yeah. >> And then it's Yeah. I mean, I haven't worked with Google Docs very much, but I'm assuming >> you can make a copy, I think. >> Yeah, we can all have a copy and then we can all like send them to you and then

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you can combine like in Word there's a combine thing where you can combine. I didn't know that >> like comments and edits. >> Oh, wow. >> That's good to know. you know, and it tracks like, yeah, this edition came from this document, this comment came from this author,

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>> and then so that you would be doing all that and then >> we could have like a work session as part of one of these meetings and just like put it up and just like all look at it and be like, "Hey, that's my comment." And then someone may be like editing it in real time.

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>> Cool. this like honestly good to practice in general like how can the council like collaboratively >> work together because I feel like if you're going through >> honestly even like ordinances and the charter it's like how do you even do

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that kind of stuff >> so I like that and I can just double check that workflow with Tammy or if she needs to somehow be the one to like combine them to her >> I don't know but yeah that Sounds good. I I like that plan.

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Well, I feel like I feel good about that. Um, and do we feel like a month? It's a lot, but like I maybe we'll just revisit this a month from now. I'm sure there will be more comments or if you want two months.

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>> I'm I'm okay to go through it this month. >> Cool. >> Yeah, sounds good. >> Comments. >> All right. So, I need to send that out after this meeting or I guess. Um, that sounds good. Do we want to move on

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to the committee there? This is that tab of attendees. Yeah. And then I I will I can't I might be able to email it to you what I sent

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out to the other people. See if it shows up in the next five or 10 minutes. Hey, >> what? I'm just looking at your spreadsheet. So, we have 51 commissions

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and there's 27 items with some of them are um redundant and they don't ever meet like a cemetery committee. >> Okay. >> Which I'm like kind of I want that to happen. What about green burial and there would be I don't know that could be an act of

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>> Yeah. Okay. Well, that's good to know that they people they always that that number gets tossed around all the time >> and it did seem so high. >> Maybe we need an inventory of like >> all of the 51

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like a status of like active >> Yeah. Right. >> So that there's at least a Yeah. Like we can understand the the universe of >> Yeah. the words. >> Do you have that Sarah? Like I mean >> Yes. Oh yes, I do.

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>> That's so great. I wish I could figure out how to email it. >> Currently unable to hold for him. >> So the Human Rights Commission had several sudden resignations

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>> after some drama issues issues. So they only they don't they don't currently have enough meetings to hold a quorum. So they have a huge vacancy problem right now. Um, and for example, like Mandy is out for surgery, so I might just contact

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Patty because I know that Patty is on that commission and she might be willing to be a leazison if they even want to participate. Um, I think the board of health might be staff only and Michael Thorough is like drowning in how much work they have.

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>> He's I been trying to get a hold of him to meet up with uh with him for precinct 7's neighbor network. Um, and he's he's been tied up in like court cases for the city. So he's he might be busy. So then we might not get the board of health and then uh board of license commissioners

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is tomorrow. So I'm going to have I'm going to reach out and um try contacting the members directly and any of those boards that I haven't heard from. I'm going to try and actually reach out to those commissions myself because it'll just be easier to zoom in and be like,

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"Hey, what's what's going on? Yeah. Would you like, you know, and issue this is like a public comment because um not that I'm putting anybody down, but like Aaron and Jonathan are notoriously difficult to hear back from over email. >> So um I don't want to keep pinging

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somebody who's not going to respond. And then um I don't know anything. I don't know who Judy Brown is. Yeah, >> I might be able to get a hold of Christy and I can >> I can give you I can if you I'm happy to like talk afterwards of like I have

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contacts for like Judy or agricultural commission members or conservation commission. >> Yeah, honestly if you want if somebody else wants to contact you guys. >> Yeah, parking. >> Yeah, I mean because if somebody else wants to contact you know I've got um I can't email it. I don't know how to get

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it to you, but um I basically made this cute little like, you know, boards and expo, boards and commissions expo it. >> I don't know how. Here, you could by all means send it. >> Um you can plug your computer in. >> Wow, what a novel idea. Um and this was

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just a little document I threw together just um I sent it out via email because I had already sent to other side. What a novel idea. Can I share my screen? Move this over to Is that going to work? >> I don't know.

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>> I've never used it that way, but I think you can. Theoretically, I can stop sharing. >> To join the Zoom, do it that way. If >> I stop sharing, will that let you? >> I don't know. But let me just join the Zoom. That's probably easier. Sorry.

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Make you guys wait. Oh, that's your computer now, right? Not mine. Yeah, maybe. I think it's all the same. >> Oh, is it? We got to

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Can you mute your That's unmuted like the computer and the this is a Okay. Nope. Does the button the exact one? >> Yeah.

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>> Does that work? >> This works, right? They don't hear nothing. >> Speakers. >> Yeah. Both. >> Yeah, they both interview. >> Wild. All right. I'm in. >> Great. >> Now, let me

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>> What a great learning. We're trying this meeting. Go back to Oh my goodness. All color because it makes it way easier to just find them all. Okay. How the hell do I share my screen

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on this Zoom? >> Um, probably need to make you a co-host first, right? >> Here. >> Co-host. You're a guest. Make co-host. And now

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>> wait Sarah, if you if you just go to the doc can't it works. >> It's in my email. >> Okay. See if that works. >> You open up your email from here and show it. >> No, you you would think as I'm in the email it should be showing my screen, right? I have to share my screen somehow.

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>> Oh, I think sometimes you have to like drag things to the side. >> Yeah, guys. We're trying our best here. >> I just Oh, always a lot. Do you need water? >> It's like that cough thing every so

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often. >> There's a mini fridge. >> That's right. >> Some little bottle waters. >> Oh, >> I'm not spilling all the city secrets. Just bottle water secrets. I'm so sorry you guys keep waiting. It's

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okay. Okay, we have a water break. You think it might be on here? You wait. Um, I see it down at the bottom right. Right there.

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>> I'll just download it. I don't know where it went, but I don't know where >> I don't know. I'm like, should we just give up on this or maybe try, but I would try. I mean, >> yeah, if somebody else who has more experience than me that wants to give it

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a try, all for it. Wait, where's your cursor? That's a great question. It keeps disappearing. Yes, this attachment out here. Yeah, this is There it is. I saw it for a second. Do you guys see it?

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Hold it on there. >> It was there. >> Oh. Oh. >> Oh my god. >> Why did it go away? >> Why did it go away? If I put it to the side, then it's like there. But why is it not staying there? So silly. Okay, if you go like

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>> People saw it. There we go. >> What you did, but I don't even know how to recreate that, honestly. So yeah, I will never be able to do that again. >> And I didn't even do it. Oh, there we go. Okay. Basically, if your cursor is to the right, then it's working. >> Oh, is this is it treating it like a dual screen, isn't it?

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>> Yeah, I think that's the right side of your screen. Okay, >> okay, so we can make these computers in the orientation. >> Yeah, that's true. We do need clearly this is a good demonstration that we don't know what's going >> Oh, I technology. All right. So, I just

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made this today. I emailed it to them because this I had already contacted them. And so, I figured this way we could get the ball rolling and the staff contacts said yes, if they whenever they have time, they could send this to those chairs and they can get it on their agendas and we can kind of start slowly building um something coming in. And so,

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basically, you know, why I thought maybe an expo sounded more fun, but um >> you know, sorry, just clarification. Did you Is this what you shared with the committees? I sent that to the staff contacts just just just today because I

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>> when you said you they were contacted. I'm just wondering what >> I So the spreadsheet was initially me bringing out and saying, "Hey, does this sound like something you guys would want to participate in?" >> Okay. >> And then the ones that said yes, I sent them this so that they could then send

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that on to their subsequent boards and committees because a lot of them have like two or three. Um, and then that way we could start getting the committees thinking about these kinds of questions and then kind of like getting their getting them thinking about it, putting on their agenda and seeing if you know because just because the staff contacts

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have said yes doesn't necessarily mean that the boards themselves are going to be excited about it. So the and I'm I'm imagining this will be for like spring of 2027. So we have plenty of time and we're going to need that time. >> So I figured the earlier we reached out the better. And so, you know, why have

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an expo? You know, community building, uh, education, and for me, like the biggest one for me would be the barrier reduction because local government is complex to navigate. And it's just if people see that we're all just regular folks doing our regular thing, that would lower the hesitancy barrier that

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they have and they might want to volunteer. Um, you know, what do we need? >> Also, it seems like recruitment is a >> is one of the big reasons for why have one to recruit. >> Well, human teams. That's a side effect. We're hoping to get people excited about local. Don't make them don't make them

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know that they're going to have to do work. >> But yeah, no, definitely is. And yeah, >> getting involved is like a tough >> tough on top too. Yeah. Um fill vacancies on your commissions, educate the public on the important work you do,

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and help spread civic engagement throughout the city. Mhm. >> Um and the hope is that yeah, there'll the I think one of the goals is um definitely recruitment, but um I don't know that we're going to get a lot of recruitment particularly because

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volunteer numbers have historically been going down over the years. So that would be nice, but >> So isn't this the point to like raise awareness? >> Yeah, basically >> try to get people to >> to join basically. >> And I mean that that might make a committee member be more excited like we

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only need people. Oh yeah, we can book. >> And you'd be surprised like a lot of people are like, "What even do half of our boards do? What does the cemetery commission do? What is the uh the board?" I think there's a board that is just for instituting a trust of somebody that died in like 1875.

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>> Oh, right. All those trustes. >> Yeah. What do they do? Um and I think that was a huge one is that a lot of people just don't know. And even if they don't volunteer, they'll at least be better educated about where they can go was part of my thought. Um and so like what do you need? Um hopefully a little

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more than nothing, but um something basically like can one or two members stand behind a table for two hours and answer questions because that's really all you all you need. So one representative or maybe two would be great. A table assignment with your community name and the ability to answer questions about what you do and that's

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great. Um oh this sounds exciting. Great. Here's some additional highly recommended materials, your vacancy information, when do you meet? Um, examples of recent projects and photos, anything that you're proud of. Um, an optional but ideal material would be things like posters and handouts, you

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know, things that they can take with them. >> Um, and then engagement and connection are the goal. This this expo is to demonstrate to the public that ordinary residents can participate without being experts. Um, so you don't need any fancy booths with flash displays, no competition between organizations, no expectation that the historical

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commission arrives with a museum exhibit while the conservation commission shows up with an endangered orchid, right? >> Just here's what we do, here's how often we meet, here's why it matters. Do you want to help? >> Um, basically just, >> you know, where and when. I'm thinking

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maybe spring 2027 at like the John Zen or the library. And then uh I didn't want to assume wait maybe outside, right? It could be if it's warm enough, but it depends on when people are available. Like if it's >> Yeah. Also outside is the weatherpr

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we're trying to plan this way ahead. >> That's true. >> Um safer to >> watch it. I got it at the um pavilion, the green river wreck area. >> Oh, that'd be fun. So um and then finally like we have my boards wants to

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be involved. how do we talk or so your staff contact can forward any communications to the community relations committee and then they can also reach me directly because I'm the one contacting all these people anyway so I just figured it'd be easier to just include me but um in general that's just what I sent and then I haven't gotten anything back I don't expect anything

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back for at least a while but it was I thought it would be fun and just you know if they sent that to the boards and committees it would make us sound really non-threatening cuz when they're like the city council wants you and they're like they want us to do what they want us to work it's like Like in other words, I know the staff were hesitant to

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about taking on a huge project. And so I also know that the boards are going to be hesitant to take on a huge project and I wanted to basically double lower the barrier for the boards to participate. >> Um, and I was hoping that the friendly language would do that and convince them that I was a non-threatening entity, but we'll see.

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>> Great. >> Um, let's do some feedback. Thanks for working on this. >> I just thought it was cute. >> Sorry, Kaden. Oh, you want to leave it up? >> I do want to leave it up. Hold on. Oh god. >> Ken, this was a good learning experience. >> I don't know where I'm going. There he

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is. There he is. Hi. Welcome back, cursor. Back little cursor. Anyway, um do you want to start with any >> on the Yeah, the outreach. Yeah.

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>> Yeah. Um or the event. I mean, >> yeah, the event. >> So, one one thought and maybe this is getting into the weeds already, but um are we expecting everyone to bring their own table or because it seems like provide a space with tables where people

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just show up and then they can stand behind a table. >> The John Zana, I think, has its own tables >> and the library too. >> And the library too. Yeah, >> that might help lower the bar. >> Yeah, true. >> To entry. >> It's true. >> True. >> It's a good idea. Yeah. >> I was just thinking about that. Yeah. >> Yeah. Don't Yeah. if you have to bring a

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table, mix the table part of it. >> Mhm. Um, I was thinking that I I recently learned actually maybe I learned it like six months ago, but whatever recently

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enough that the difference between a committee board and a commission. Actually, I don't know about the difference between a commission and a committee. But the difference between a board is that they have decision-making authority and a committee is purely advisory. I don't know what a commission

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is. So, that is still out. Still don't know what that one is. >> It's funny because the historical commission is advisory, but the conservation commission does not seem advisory. >> They have decision-m authority, but I think the historic commission has decision-m authority as well.

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>> Advisory, no, >> purely advisory. I mean, we have the demolition delay and that's the only thing that we can do, but we don't have any policy making power. Oh, >> okay. Maybe that's the difference. I mean, maybe the committee is something only for city council and then

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everything else is either a commission which doesn't have decision-m power. >> No, cuz there it's not just for city council. There's plenty of >> It's there's committees on here. >> Yeah. >> I Anyway, I feel like for shortorthhand

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like 70% of them are committees. So, um I also like fair more than expo. That's like really nitty-gritty, but like I would just go with like committee fair. I feel like or BNC expo I was like what is this? I don't even know what that is. I'm like we're

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>> what is an expo? >> Exposition exposition displays information displays of things >> which I thought f I thought it met the criteria perfectly but again we can >> we're very early. We can just change it to whatever we want.

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>> Yeah, maybe fair expose whatever. I feel like if we're think branding is also like a little bit more in the weeds, but I do feel like it it could be important for how folks are seeing themselves there or not. >> Yeah. >> Do you think expo sounds too?

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Uh expo might sound a little more complicated like oh an expo I better get something fancy together to like whereas a fair have that feeling of like >> food at a fair more informal might be a fair is fun.

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>> Yeah. >> Okay. We'll stick with fair >> committee fair. I liked that title. >> I mean even though yes astric there will be boards and commissions but and we will learn what those definitions are. >> Yeah. Honestly, I I have a feeling it's a gray area.

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>> Yeah, it's probably true. There's a lot of that in the local government. >> Yeah. Okay, that was I think those were my main that was my main thing. Title, name, the difference between those definitions. But I think this is really lovely and thanks for working on it. I

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think it'll be fun. >> It's great. It is my favorite weapon. I I will say I think I think it would be appropriate also for buyin for these groups to add something about um

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you know involvement or recruitment >> um to that up there at the top. Yeah, my original thought by not including recruitment other than like at the top here deliberately was because not all of them need recruitment and some of them are single person

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commissions staffed by city staffers. >> Um and so what I was going to do is basically reach out to each committee, you know, as they respond and be like, here's what we're looking for. These are the things that you can expect. Um here's the things that your committee has vacancies. If you would like to try

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and fill those vacancies, then it's your job to try and recruit people while you're doing this. But it's not like I don't want to say that we're like the council is not responsible for soliciting membership. >> Yeah. I think there's a the get involved is like the lower barrier of entry

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because it's like >> and I don't think we're tasking folks who show up to like you better recruit people and you're expected. It's like this is an opportunity to to educate people and for anyone who might be interested to come learn people in. >> Yeah. But and I think that's a that

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would be a super value ad for me if I was a committee member like oh there's a chance that like more people might want to join us. >> Yeah. >> I'm all in. I want to do that. >> Or even if it just recruits folks to show for public comment or like follow along and read meeting minutes or anything. >> Let me actually while we're discussing

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that let me add that to that spreadsheet just as like a live notes kind of thing. >> Yeah. get my cursor. >> Find out where I'm going with that. >> What a productive meeting so far. >> Yeah, new.

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>> Okay. And so, yeah, I also um like these guys I know are going to need heavy recruitment. So, >> yeah. >> Right. >> And the people all these responses, did they all say they were interested in

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these? Wonderful. Um, and I actually wait just to be clear. So this is just the staff content contact has said they're passing it along their which is what this little flyer was for was for those commissions

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>> to basically to see if they were interest individually interested. And then what I'm going to be doing is adding responses like did the committee respond? Do we have a point of contact on the committee? because I want to keep all that information in like a single document that we can access.

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>> Um um I have one more thought. Um when this does get talked about at the commission, it might be, you know, it's like just making the the lift as low as possible for them by being okay. Are you

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like some making something maybe like a Google document is like or um or a you know it's like do you want to be involved yes or no and then like making um some kind of uh calendar or something

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where they can fill out like their preference for when it happens in like a very very simple way. >> That's Yeah, that's exactly my my intent too. And it's going to be hard because um like I said, there's 51 different boards and commissions and these ones were the

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ones that I thought would be most likely or most relevant based on what we had. But um like the cable advisory board I know doesn't have any um but there's see and the cable advisory board and then >> G cables like the cable advisor. Yeah.

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So the cable advisory board I think has something to do with our uh GCTV and uh Comcast and like the literally broadcasting networks. >> They are charged for conducting community needs ascertainment and contract negotiations related to licenses to operate for cable television

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providers and >> okay which includes I'm assuming like Gat and GCTV. Mhm. >> Um I have not asked GCTV even though technically I serve as a city as a city official in a capacity like on boards and commissions. So I should probably

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ask them but um GCTV Jonathan is the chair of that >> GCTV. >> No advisory. >> Yeah. And that's the thing like if I don't hear from these people I'm just going to go to the boards and knock myself on the door. >> Yeah. um because it's easy enough to just zoom in to their meeting and be

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like, "Hey, can I have three three minutes of public comment?" Um and so I wasn't sure if we wanted to do something like the board of assessors. Um >> definitely >> GET the domestic violence task force and then uh I could add GCTV. I >> mean it seems like every board and

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commission and committee should be on our list of potentialities. >> I think every all 51 should get the in fact. Yeah, >> absolutely. They can we don't need to select them out. They can select themselves out. Yeah. >> Okay. Can I say I wasn't sure if like domestic violence task force if that was

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like a committee or like like that because it's a task force. It's a special thing. So I wasn't sure if that was >> anything that's considered a committee. Any of those 51. >> Yeah. >> Whatever that list of 51 is, they should get the they should all be invited to this.

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>> And then I happen to see chair sex uh at during the pride event and we talk about this a little bit and so the school committee is also interested in having a a display. Yeah, there >> I think that would be really useful for parents and stuff like that, >> right? >> Yeah. Yep. From the list, I'm looking at the

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>> boards and commissions website page. There's a list of related pages. >> So, every at least every board of commission that is active enough to have a web page on our website should be >> I also don't know that I want to contact the there was one about voting

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specifically the register our voters. I don't know if they are they a committee like are they held annually? Is it are they are they elected? Like I don't know if that's >> I think it's worth asking Kathy but I don't know how it works. >> You think it's too niche like they're they only come it's like they only emerge from the woodwork like once every

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two years when there's an election. >> I honestly feel like this is an email like you email everyone that is the staff contact say we're doing this thing. Which board or commissions are you interested? Are you interested in participating? What's your board and

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commission? >> What when do you want this to happen? >> Like a little RSVP. Yeah, >> I wish I wish the chairs would actually see if you don't get any responses, maybe then you can keep, you know, digging, but >> and I'm sure this Well, I'm sure the city clerks have contact information for

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everyone. So, if we ask Tammy to just pull the list of all of the committee chairs, I do. There's our email list. Someone has to be tracking this. >> Be surprised. Oh, because the staff contacts are usually that in charge of that. So, if the staff contacts don't answer the emails, then that's you know what I

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mean? Like that's it. That's why I was like, maybe we'll do it in the in the spring of 2027 because we're going to need >> we're going to need time. >> Yeah. >> Because my my intention for this was to basically have each of them kind of make their own presentation and just show up ready. You know, obviously we'll be like, "Here's what we're looking for. Go

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have fun." because they should really be generating their own character and basically you know advertising themselves and so I kind of want to I don't want to basically loom over their shoulder and like control what's going on >> too much. >> I don't think I mean we're just expecting people to to we're not having

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people do presentations are we isn't it just a fair and everyone has Yeah. So that's a pretty low bar. All you have to do is show up >> and if anyone wanders by your table say hey would you like to learn more about what the board of assessors does? fun. >> Yeah. >> Except for the people that are on

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multiple boards and they have to like walk back and forth. >> Thank you. >> I'm not I am I am doing this from the city council's perspective. >> I will not be >> No, no. The circle commission is on their own. >> Got it.

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>> Well, this sounds excellent. Yeah. >> Is Thank you so much for working on this. >> Yep. And I'll reach out to the other boards and stuff as well. see see what they say. Like I wasn't sure how many we wanted, you know, but I feel like the the people that have responded responded within 24 hours.

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>> Very enthusiastic. Yes. >> That's nice. >> You know, and everybody else who hasn't responded um if anybody wants to take a crack at some of these guys, then that would be fine. But I'm like, again, I have no problem like spearheading this. This >> can send another little nudge. You know, >> I'm going to Yeah, because I mean like I

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know Aaron and Jonathan, I'm sure like Jonathan I think was on vacation is on vacation. And with the budget and all that around the corner, I'm not surprised that, you know, somewhere from almost Yeah. getting into it. >> It might be helpful just again maybe to be nitpicky, but for tracking to

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reorganize in an alphabetical list, >> focus on the boards and then >> that's how it started. But I that's actually how it started and I wanted it to I wanted to see who had like a bunch of commissions. >> Okay. >> That but yeah, I actually I knew we were going to be editing this so I actually

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had it filtered. So you could actually rearrange it however you like. >> Oh, great. Okay. >> So, but no, trust me, I went immediately. I was like alphabetical order. Um, and then when it became clear that they were there was multiple people in charge of the same board, so I wanted to kind of just visualize it that way. >> Okay.

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>> But no, please be nitpicky. It's my favorite. I love it. I have one other adjacent related thing which is um I talked to Jonathan about potentially having meeting minutes in a Google Drive folder because for council to like see

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the historical backlog because we have up on the website till 2022 but we're not able to search anything like because you just can't search on that platform and if you want to look for something you have to like pull up a bunch. So, I asked if it could be possible to do like

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a Google Drive folder of meeting minutes and um he said that that could work. I think it would just be viewable by the council, but that's another the reason why I even suggested is because that's what East Hampton does for some of their committ.

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>> So, I feel like we don't have that would be a really easy shortcut because there's such a backlog of meeting minutes getting to the city website and it's really hard to figure out what's going on with committees. But if it's just like it's a Google Drive folder that's like publicly viewable, then that

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would take away how it goes to whatever the multiple staff contacts it goes through to just like go on a website. So it would just be like, oh, and I Yeah. So I'm hoping that >> um >> that we could start doing some of that.

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>> What did he say? He he said that um he would that they're interested in doing that but um but just like after budget season. >> Okay. >> Yeah. Great. >> Yeah. When they said they booked two meetings for this week, I was like

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disappointing but not surprising. I have to I just got I have to get up for work at six o'clock. So I'm like oh. But basically like yeah not to get too grandiose and like this is already a big project but maybe it could be complemented with like

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the online presence for these committees also being a little more up to date >> but that's for >> oh this spreadsheet >> no just like the handbook kind of like this like it's all just >> I think the handbook we could include stuff about the boards Yeah, exactly.

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>> That would be I could since Oh, you're asking Oh, you're asking me because I'm doing >> No, I'm not I'm not I'm not asking anyone anything. I'm just saying like they're complimentary lanes. >> No, absolutely. And actually, it's easier for me because I'm going to be pulling all these pages anyway to just include all that kind of stuff.

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>> So, that that's easy for me to do. >> All right. Well, we feel good about committee fair whatever web all those this topic I feel like we handbook um did we get anywhere with the um

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volunteer job description >> I have an update >> um >> you want to screen share you want me >> there's nothing to share really well I >> we've both been having a great time with it cuz I can just show the document that I

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>> Well, it's I guess you know we could get online and and go to Mass Hire and look online. >> No, no, not yet. Not yet. Um, >> no. I was excited for nothing. >> But, uh,

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you know, I Well, let's see. I mean, Jonathan sent me Oh, not Jonathan. >> Oh, here we go. Wait, you have it already? >> Yeah, I drafted it and then I shared it today. >> Yeah. So, I shared this with Zach at Mass Hire. He's totally enthusiastic.

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Um, there is >> also send this to council. The I will also send this to Tammy. >> Yeah. I mean I mean nothing this nothing is written in stone here. We just had an exploratory conversation and um he

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>> is there's there is 500 hours of paid paid um payment for this position. >> Wait higher. >> Oh yeah. What the heck? >> Wow. >> So that's going to be $15 an hour I

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think. And um basically that's that would be the maximum. And there's two different can I be hired? >> Yeah. >> I'm like we're not paid. Oh my

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math. Is that person going to get paid more than we are? >> You don't have to do math because they are >> paid more than us. >> Yeah. Zach said that every department's going to want one. >> Um and that Yeah. So that so there's 400

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hours available for someone who's out of school. Um and then 100 hours available for something else. That's really I forget, but it basically if if they could be dual enrolled and that would be 500 hours or it would just be the 400

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hours or the 100 hours. >> That's incredible. Yeah. >> And um what else? He I mean he said he was he would be happy to talk come talk to Kathy and Jonathan and Tammy and and you know sort of to even kind of pitch

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it, you know, to see >> Oh my god. Like we don't even have to pitch it. That's way >> and then there's different ways and then if we did want to move forward, this is this is a great time for us to be discussing it for the fall. He said he's kind of busy until July, mid July,

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August. That's when he starts to kind of like amp up for the fall um uh the mentorship or sorry the um what is this called? The it's an intern internship programs. And um so what

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else? He said that yeah, we're right on time and that um that think I think that's pretty much it.

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>> Well, that sounds fantastic. Yeah, we just have to get Jonathan and you know Tammy or who whoever is going to oversee this person on board. >> Um >> we have to make sure that we have work for them to do though. Also

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>> that's Yeah. Yes. I'm like if they could work on the handbook even putting that handbook up on the website and doing that research and getting it buy in and workshopping it with the different folks like >> yeah like in the meantime we wanted to

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write out what we have just to keep us going on it so that way it doesn't die. Then uh if and when we get this person, have them pretty it up. Maybe even work with Jonathan to like give it a cover and >> make it more of a formal presentation, like a formal document

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>> like the like the budget book. >> Thank you for drafting this. This is really very >> I had to do the same thing for GCTV actually. So I was like, oh yeah. Um, could I suggest that with the newsletter? I feel

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like it sounds like we're going to have a newsletter and a lister. And my understanding was that maybe with the mayor's quarterly newsletter, we might have like a council corner or like a little like

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>> add-on bit or something. But I I guess I just to make it not sound like off-putting to like Tammy and Jonathan. I don't want to like be promising that we start having like our own newsletter. >> True.

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>> And I don't want to promise that we have our own social media. Like I just making it very clear that they would use existing Yeah. city channels. the city social media, the city, the mayor newsletter potentially or like some that like making that clear.

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>> So assistant planning, writing and managing e newswsletters and other content as provided by the community relations committee. In other words, we would draft and approve everything that was sent out. >> But you could just say managing content as provided, just not mention the e- newswsletters. True story. >> Provided by the community relations

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committee. >> I assume everything will have to be >> Yeah, we will. It will have to come through us. Okay. >> Yeah. >> Yeah. >> Managing content >> content and other >> they come to our meetings >> material. Not I mean not necessarily they could just watch the Zoom meeting.

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>> Okay. >> Yeah. And I'm sure like the controls would be like things have to be we would make that clear like approved by Jonathan. >> Yeah. Because I assume

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>> or I assume they assist in maintaining a social media presence. >> Yeah. For the city council via the city. I mean Yeah. Even if we're just as we say it to them just so they know that it's not. Yeah.

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>> Yeah. I I'm assuming that there will end up being like not necessarily to this degree, but like anou between mass hire and the city that would hash all of that out. >> So we may not we may be like drafting too much >> because this is just like here's what we want. >> This a good starter.

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>> Yeah. Here's what we want. And then this then the city can be like okay but this this and this are the restrictions. Is there Wait, can you scroll up again? Yeah, I think just making it very clear that the goal is like

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accessibility of what we do, which maybe it already is clear enough, but like yeah, accessibility and transparency and >> um and helping with community outreach,

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accessibility and transparency. Would that work? >> I don't know. It's I'm not sure on the spot how to add a text more be right at the front. >> Yeah. >> The Yeah. >> Where you mean description?

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>> Yeah. >> Or the position description assists city. >> I think also assisting city council members might be a little bit of a red flag. Oh, sorry. Attending city council. I'm

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sorry. I'm sorry. Thank you. We can't. >> Yeah. Doing research preparing reports. >> I mean, we can give edits also over at over over if you want to send it out or something and then >> we'll do the same thing.

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>> Yeah, why not? Because then um >> I'm sure you can go back to the what's his name? Zach, did you say? >> Yeah. I'm sure Zach wouldn't mind if we edited it between now and the fall. >> Yeah, sure. Also, I mean, also just to give to our people.

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>> Yeah. Yeah. Cuz I would like it to go out. >> He's ready to he's ready to go. >> That's so cool. >> Yeah. Um and the one other thing that I forgot to mention is that um you know we can

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advertise this on our social media this position and then they can also advertise it on theirs but he thought that it actually might be better >> um if you know people more people might come through our streams. >> Yeah, that makes sense. >> Um because people aren't really like

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going to Mass Hire and looking for internships like through their website. So yeah, >> plus I assume if it's going to be a paid, then we would have to add paid, >> right? Definitely. That'd be good to add in hours and pay. >> Yeah. And so I just assumed it would be like 10 to 15, but it could be I don't

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know. It could be like 5 to 10. Depends on how much >> the time. >> Yeah. I mean, it really depends on how much we need and when we need it. >> I mean 10 hours a week is truly 10 to 15 hours a week is a lot of time. And I

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feel like even just like five hours a week feels like more realistic potentially for >> like managing somebody and considering that we don't even do stuff five like >> we could do >> five hours. What is that? How many weeks

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is that? 50 weeks. I'm so bad at math. My head >> I mean I guess it if they attended all the council meetings I guess that would be like already Yeah, >> that would be a bit of time too. >> Yeah. or if they intended a lot of commissions and committees but

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>> yeah something like five to 10 or less. Yeah. >> Five to 10. >> Yeah. But we can workshop all of this. >> You know, weirdly enough, this might be a really

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great way to get a parliamentarian. >> Yeah. just for not necessarily like through community relations but like through um mass hire. >> What is that? >> So a parliamentarian is somebody who basically knows Robert's rules in and out and can come to the city council

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meetings like the full council meetings and then they'd get paid to be a parliamentarian and basically keep us in line. Not that we really need like to be kept in line per se, but like you know um points of order and things like that. it would be their job to really make sure that things are going by the book,

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which right now I think I think Kathy does a pretty good job with that. But, you know, we could always use a parliamentarian. >> This person would be it's a this is for a young person. There's a there's an age >> Oh, there it's the 18 and 24. >> I think it is. Yeah, I think there it

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might be up to 26 or something, but there is an age limit. A parliamentarian could be any age really, especially if they're looking for continued work in that kind of field. They may already know and be thoroughly invested in Robert's rules. But again, that's that's neither here nor there. That's more of

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like a think it out loud kind of a thing because I know I know um Laura had said she kind of wanted one. I think that I think the city clerk said they would be interested in one, but I'm not sure. I know we we talked about it at one point at like the end of a council meeting and

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I thought it was a really good idea, but um none of us obviously can can do it. >> So, >> but if we needed to find one for pay, something like this kind of a program would be really useful, I think, >> especially if it was only at council

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meetings, full council meetings, that's like four hours a month. >> Yeah. So would this be would the internship be a temporal duration like with a start date and an end date or would it be

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until the 400 hours roll out or or how how would we want to structure it? >> Do you know what Massfire wants? Can you repeat that? And >> um would we put like a time limit on it like it's going to happen at this start

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date and this end date or is it just if it's five hours a week and you'll just keep keep going until you hours or because that might also depend on how much we offer per hour >> that I don't know the answer to that >> and I guess also do they have an

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expectation of how much we would be paying them per hour >> mass hires mass >> hires an Yeah, I believe I I read that's what I read on the website. I actually forgot to ask him what the pay was, but it seems like it's 15. >> Okay, got it. So, $15 an hour and then

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there's enough budget >> for 400 hours. >> Right. Well, right. Potentially for 400 or 500 or 100 depending on which program. And um the the one that's for people that are out of school is um

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there it's like a rolling situation. So it doesn't have to start or stop at a >> in the fall, right? Or in the spring. >> Could you Yeah. Could that be and ask about the like if it should be for the fall fall semester or it doesn't matter

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like how long could they stay with this internship and and if they don't >> make it to their 500 hours then can we like >> find someone else or >> because I feel like that almost is like easier if the hours per week is flex

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depends on like what if we had a meeting or what Yeah, I can email them those questions. >> Thanks. >> Wow, what a productive people really did a lot of great homework, especially Yeah.

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>> Oh, that's not necess. But hey, it was a great phone call. It worked out. So, so just looking at the numbers, this is why my brain is like, okay, so if if we have 500 hours worth and they're working five hours a week, that's like 25 months, >> that's two years.

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>> Yeah, two years. So, that's what I'm wondering if you want to is it like a is it a all or nothing? Like, could we say we want someone for 5 to 10 weeks for like six months and then that works out to be 200 hours and so we would only use that much of the budget?

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and then maybe some other department who needs an intern could like hop on the other half of that budget or something. >> I'd also be curious because if it's >> does their program work like could we hire somebody for less hours at a greater rate of pay >> and then at that point can we can we get

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like two in a year or is it like does their budget is it for the whole year? >> Yeah. You know, >> and I feel you also need to have a conversation with Jonathan because are there like discrete tasks that are a lot of like upfront work around like the meeting minutes for communities? Like is

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that something that could be handed off to someone or do they have tasks like that in mind where they're like, "Oh, like I need to work on this." I mean, like the handbook stuff is sort of like a discreet task. Like that's a project that you could complete or you could help host the committee fair. You could

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help like maybe they could help run the committee fairs and things. >> Yeah. >> Yeah. >> And then obviously if they want to volunteer their time that's different. >> I love talking about this hypothetical person. >> Very clever.

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Um I should should I how do we get this meeting going on with Jonathan and >> could we should we invite them to our meeting? Should we I feel like it's nice to have a um private not open meeting

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law meeting and then >> can come to this meeting and then like >> well like make sure he's cool with it. Make sure >> Yeah. Just like time to like just off the cuff reactions and then like in the meeting can like Yeah. So, if there's folks who would want to do that, um,

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>> no, I mean, yeah, I I mean, I part of me just feels I feel kind of bad adding work, too. For sure. >> Yes. >> Yeah. Um, like I think this is a sweet idea and also I feel a little bit presumptuous. >> Yeah. like this. It was never my idea

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like I I it's so yeah I was just kind of like exploring it because >> counselor Menha said it was you know >> it's a good idea but yeah no you're you're right maybe we should touch base then with Jonathan. Yeah, we don't want to get too far ahead obviously without like

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>> I mean we >> we are pretty far ahead. >> I have touched base with Jonathan and Kathy and both of them looked at me sort of like >> yeah like >> are you serious? Yeah. >> So

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well let's um Yeah. Well, maybe the next step is to contact Kathy and Jonathan with this information and basically say, "We found out we could have an intern. They would be paid. We could give 400 hours. Do you

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have any interest in pursuing this further? We can set up an exploratory meeting." And if they're like, "Heck no, not even interested," then I guess the conversation stops. So that if they're like, "Sure, I'm open to hearing more." Then we can schedule that first meeting that can pitch it >> and then we can get their reactions and

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maybe he can address some of their concerns and then we can move forward or again they can be like, "Well, this would be great, but we just can't handle it this year." Yeah. >> And then we know we can try again next year or >> Yeah. >> Yeah. That sounds >> very reasonable. Yep.

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>> Very reasonable. >> Yeah. Kathy and Tammy, I think both makes sense. Um, email Kathy, Tammy, Jonathan. >> Okay, I can do >> I think Yeah, those are the key people who would be involved, right?

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>> I think so. Yeah. >> Yeah, I don't think so. >> And if it makes Jonathan feel, correct me if I'm wrong, I'm hoping, well, my my envisioning of this is that basically they would work mostly with us and then just submit that information to Jonathan

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for his yay or nay. >> Yeah. It wouldn't just be like somebody like following him puppy dog style. >> Yeah. >> Because that way the burden isn't on the city staff. >> Yeah. >> I'm also like might be good to loop in Aaron because they could attend the citizens academy and then they could

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like do like little photos or write up from each like department visit. Like that would be kind of or put a little social media post together about like >> I don't know. I feel like Aaron would have integrating them with the citizens academy and Aaron could be good to potentially.

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>> Yeah. And Yeah. I mean >> something that's they can just attend and already Yeah. >> Yeah. It it'd be beneficial for them too. >> Exactly. >> You know, and so >> Right. Like we would I don't know if we would could be legally allowed to be their supervisor or reporting officer if

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you want to call it that, but >> Yeah. >> Right. The intention is not to have them under heel of the city and basically just to show up to meetings and create content with us and then pass it on and say, "Yay, you're nay." >> Yeah. Thank

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Well, I think this was really productive. >> Surprising to me. I didn't I didn't know that we were in for a You don't mess around. >> Yeah.

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>> All right. Well, we didn't talk about precinct meetings, but I feel like I'm would love to potentially just table that. Do you know about that? There's >> no I was going to ask, can you define what precinct meeting is? mentioned it an ordinance that we worked on last year

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in community relations a bit but >> basically um counselors are required to host precinct meetings on the offyear election so you're required to host that and we rewrote the ordinance it hasn't

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really been happening I don't know if it even ever happened because it was sort of like a really high bar to cross about like you have to mail out to every resident that it's happening and it's like that's cost money. So we just like rewrote it so that way it's like okay

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this is actually doable and it can happen >> and just needs to go out in the recorder and the city calendar and blah blah blah social media. So um and then you can have multiple counselors, multiple precincts um invite someone from the

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schools, the superintendent, invite the mayor. Um and then community relations we are responsible for helping facilitate it even though um the counselor within that precinct can you know have more of a input on it as well.

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So that's something that we should be mindful of that it's like homework for us to do in the next like six months is to plan these. So we should probably like start picking dates and what do we yeah bring up. Is it for them to come to

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us or is it for us to come to them >> because I don't really have any particularly precinct 7 related issues? >> Yeah, it's just for it's just open engagement. Yeah. It's not like I mean I think there's officially a panel but I think it's not

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really like it's just um more um more opportunity to have like the goal is also to host them within the precinct itself or as close to the precinct itself. So just going to meet people where they're at more is like the goal.

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>> Yeah. I actually I almost would kind of want I would want to invite the police chief to mine because I've gotten several emails about traffic on Deerfield Street. >> Yeah, that'd be perfect. You're definitely welcome to invite it's it says like and any other relevant department the way it's written like

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department heads are kind of get yelled at by my constituents. >> Yeah. Wait, can you clarify again the the timeline for these? Like they happen once every two years, once every four years >> um on off years from >> Yeah. So it's like >> be this year. >> It would be this year.

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>> Okay. So we just can't have a quorum, but we can do it. So it's like counselors one through four. No, one through three and one at large then like four through six and one at large and whatever. That would be that'd be good

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because then each counselor could take a minute like 10 minutes to explain. Like if for me, I'm just thinking off the off the cuff cusp here. You know, I would email um Amy and be like, "Hey, what's going on in my precinct, you know, as far as projects? What can I bring to these people to talk to talk about what

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you're doing? Would you like to come and talk about what's happening in this precinct?" Um, and then kind of like things like that I think would be good to have even if even if I'm not the one presenting it, like facilitating that and being like, "Here you guys, this is what's going on." Like what's going on with the bike pass? That would that's

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that's interesting. you're actually having an educational forum on that like next week I think. But >> yeah, >> but those are the kinds of things that precinct 7 was heavily affected um by that cuz Deerfield Street is going to get all like upgraded and that kind of stuff. So again just off the cusp like

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that's what I would do if if somebody were to come to me and say you need to have a precinct meeting tomorrow and be like hey um that might be a good idea and like the hard part for u precinct 7 is that there's really no place to host. So I'd probably pick like the John's on and so I think having

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like >> So you'll probably be a couple other precincts. >> Yeah, like 75 and nine. 75 and precinct 9 would be great because we're all like the exterior corridors. >> Yeah, that's a good idea to think about it. Not just like one through three, but like geographically like one and two are

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like more >> Yeah, cuz precinct one precinct one and nine are right next to each other. So even they could be together. one. Yeah. Yeah. There's a map for 129. They're kind of the out exerbs.

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The big purple area. >> Anyway, >> that's going to be a really tough area. >> Yeah. But yeah, maybe some of the downtown more downtown main street precincts. Those can be clustered. I like that thinking of it that way. Um >> work.

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>> Yeah. Anyway, I >> something to think about that. I'm excited. >> But I also will say that it has never happened. So listen, so if we're late, I mean, just saying like like if we're late or something wrong, like

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>> the bar was low. So, but hopefully we can do it. >> Accept it. >> So, um, where is the most recent version of the ordinance? Is it what's in the official city code or did you say that you guys >> I don't know how often the code is

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updated. just because I think my computer just just so for my homework I know what document to read. >> Yeah. >> Um I believe that the one on city code is the old one. Okay. So I don't know where

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the new one um where we can do it was it went through ANO right so maybe do you know >> before my tenure but yes I believe it did >> okay so maybe like sometime like

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November December last year went through >> I can maybe should ask if you want to ask um Tammy to send it to community relations so at least we have that handy. And then we can review that next time for brainstorming

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>> the ordinance. >> Yeah. So we know like what our parameters are because it says like specific stuff about like advertising and and the composition of who's there. And >> is that not just available on the website? >> It's like the city code is it's the old

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one. >> Oh, did it never officially got passed? >> Oh, really? >> If it's the old one cuz they usually are pretty good about that. Oh, I thought that there's a delay with updating the city code. >> Oh, but I don't know. >> That's worth looking into, though.

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>> Um Oh, hey, you know what? >> Oh my god. With the city code, it's the old one, but if you click on it where it says new laws.

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>> Oh, just get uploaded. Yeah, it just got uploaded as like a document under new laws. So, so the document is there and it has all these like strikethroughs on it, >> but it's kind of confusing. Anyway,

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>> okay. >> So, it is there actually. I like So, we can look at it. I can screen share. Oh, I see it. PC meetings amendment. >> Yeah. >> Does that mean it hasn't passed yet necessarily? >> I think it did pass. >> I thought we voted on it. >> Adopted legislation. It just hasn't been officially written in. by the code. It

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was passed on February 25th, 2026. >> I remember. >> You were there. >> I was there. >> You're apparently not though. >> You were not there. >> You were not there. >> Um yeah. So

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So that sounds good. Let's Let's just put a pin in that. I feel like um aim for fall. I feel like people are like having fun things to do this summer and it's not really top of >> everyone's on vacation. Yeah. >> Fall or even winter.

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Even early winter less going on. September I feel like still in >> Yeah. But November November and December are basically Christmas squared. That's an unusually difficult time to get people to do anything.

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>> Yeah. >> Maybe first week of November. Yeah. No, because there's an election. >> That's true. >> I forgot about the state. >> Yeah. >> Yeah. >> So, I wonder if like the off year for election would be by precinct, too,

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because like we got elected >> last year, but so you might not have to do yours until next year. >> That's true. It's weird. >> This is an even ending years. >> In all even ending years. >> So, yeah. So, that's the year. Yeah.

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>> Valid. Okay. But we could also Yeah. So I think we should try to do that. But also like what's the consequence? There's nothing. It's just we're the ones we wrote the rule. >> Yeah. I mean I think it would be fantastic really to start like holding

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the standard. >> Yeah. No, I agree. We should do it. But we'll figure out some timing and Yeah. All righty. Well, does that feel complete? I think we that's all of the topics. I feel like we have all the same

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topics for next meeting as well, right? >> I think so. It's just like >> gonna keep working on all this stuff. >> The same stuff. >> Um do you want me to pull up the information about um like a civics 101 kind of a thing like? >> Yeah, that'd be great. >> We can put that on the agenda, too.

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>> That sounds great. Um can you remind me that too? Or just even if it's just like a text right now? >> I uh or whatever. I can write it down here actually. Civics 101 on the agenda. >> We me forget until >> I think it'll post.

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>> I think it's also related to the handbook anyway, even if that'd be really good. I think so. >> Yeah, >> sounds good. >> Like a civics 101 handbook that includes for participants and residents because then everyone knows what's

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>> Yeah. >> Like it being like a big book. >> Yeah. It's a bad thing, but Yeah. All right. Well, invitation to make a motion to adjourn if anybody would like.

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>> I would like to make a motion to second. >> All in favor? I. >> Okay, perfect. We are adjourned at 7:22