WEBVTT METADATA Video-Count: 1 Video-1: youtube.com/watch?v=T5w4HBjmTfY NOTE MEETING SECTIONS: Part 1 (Video ID: T5w4HBjmTfY): - 00:00:00: Committee Chairs Meeting Start & Roll Call - 00:01:39: Introducing Ann Dilloth: Precinct Three Counselor Candidate - 00:02:15: Ann Dilloth's Statement of Interest and Qualifications - 00:04:07: Committee Chair Questions for Ann Dilloth, Q&A - 00:06:21: Decision Timeline, Onboarding Process, Council Mentor - 00:09:15: Reviewing President's Notes for Ways and Means Agenda - 00:11:26: Master Plan Update, Special Meeting For Police Station - 00:12:32: Economic Development and A&O Committee Agenda Items - 00:15:11: Community Relations Committee Agenda Discussion - 00:16:50: Flooding Discussion, Community Relations, President's Notes - 00:18:16: Ways and Means Additions: Free Cash, Health Insurance Update - 00:18:47: Scheduling Budget Meetings and Inviting Department Heads - 00:23:43: City Clerk Report: Email Distribution List Concerns - 00:28:59: Fiscal Year Budget Meeting, Repealing The 5-Day Rule - 00:30:05: 5-Day Rule, Open Meeting Law Compliance Discussion - 00:34:59: 5-Day Rule, Final Version Submissions & Formatting Updates - 00:40:44: 5-Day Rule Discussion Continued & Next Steps - 00:44:07: Drafting City Council Meeting Agenda & Items - 00:46:57: Health Insurance Discussion & Motion to Adjourn Part: 1 1 00:00:00.160 --> 00:00:16.720 So if there are any votes because Marian is >> roll call >> online we'll have to do them roll calls >> the only attendance right and uh >> just and >> yeah but that's not even a vote so just reminding everyone that's all >> thank you 2 00:00:16.720 --> 00:00:35.280 >> here so you can go whenever you are ready to go >> all right welcome to committee chairs this is the meeting where we get our agenda together for the rest of the month and um this meeting is being recorded. If any other 3 00:00:35.280 --> 00:00:50.000 persons are doing the same, you must notify me at this time. Anybody making a recording? Okay. Uh the purpose of the meeting is again to prepare agendas for subcommittees. No discussion or comments will be entertained unless requested upon by the committee chairs. So we have 4 00:00:50.000 --> 00:01:07.439 a lot of stuff under president's notes. >> We need to take a roll call. >> Oh, I'm sorry. We need to do a roll call vote to >> No roll call attendance. roll call attendance to get ourselves started. >> Okay. Um, councelor Wandowski is not here. May log in virtually, but um, Vice 5 00:01:07.439 --> 00:01:23.840 President Garrett, >> I am here mostly. >> Councelor Gol is also not here. Councelor Bullock >> here. >> Councelor Brown >> here. >> Mr. Vice President, you do have a call. >> Thank goodness. And thank you both for being here. Um, we would not be able to 6 00:01:23.840 --> 00:01:40.320 literally do this without both of you. So um there was a request to do the ways and means content early. Obviously councelor Bullock is you know joining us remotely. I we also have um Ann here who is interested in the precinct three 7 00:01:40.320 --> 00:01:56.560 counselor vacancy position and so I thought it made sense since she's here in person just to invite Ann up and kind of hear you know why you're interested in the position and if any members of the chairs have any questions we can certainly ask. I see council Wendelki just descended to the planning room as 8 00:01:56.560 --> 00:02:15.760 well. >> Oh, is that who that is? >> Yeah. Okay. >> Council Wandowski joined at 602. >> So, come on up. >> Okay. >> Perfect. So, yeah, just why are you interested in joining council? And you know, anything you think we should know? 9 00:02:15.760 --> 00:02:31.440 >> Um, well, my name is Ant Dilloth. I live at 16 Pine Street in Precinct 3. Um I yeah I um I moved to Greenfield in 2021. I uh had lived here in the early 2000s and to knew Greenfield, came up here to 10 00:02:31.440 --> 00:02:47.920 go contra dancing. Um moved away. When I came back I wanted when I came back to the valley I wanted to move to Greenfield. Um I think it's a special place in the valley. It's um kind of one of the few town centers where you can live in town, walk to places um and it's 11 00:02:47.920 --> 00:03:02.640 still affordable unlike some of the other other places in town. Um yeah, I think it's a special place. Um I've wanted to get more involved in local activities. Um and then two of my neighbors told me that our counselor had 12 00:03:02.640 --> 00:03:18.959 resigned and suggested that I look into u putting in a statement of interest to serve on the council. And so I thought about it and decided to do it. Um yeah, I just as I said would like to get more involved with local my local community. 13 00:03:18.959 --> 00:03:34.959 Um I have an education as a city planner and I've been in that field for about almost 20 years now. Um, and so I feel like I have some perspective and some uh knowledge and um resources that I could 14 00:03:34.959 --> 00:03:52.400 bring to the position and I'm just interested in kind of doing what I can to help the city. It seems like it's at a a exciting place now, like a period of transition with the new library, the housing that's coming on downtown. um that this would be a a good opportunity 15 00:03:52.400 --> 00:04:07.599 to to serve my community and and put my resources towards yeah observing the public good in however it would best do so. >> Awesome. Well, thank you. Um does anyone at any members of committee chairs want 16 00:04:07.599 --> 00:04:30.080 to ask any questions to Ann? >> Well, um I really appreciate you coming. I think I speak for everybody in that regard and we will uh be in touch. >> Is there an opportunity to ask any questions? >> Sure. >> Guess I just have main one. So I understand that each counselor sits on 17 00:04:30.080 --> 00:04:45.040 two committees. Uh which committee would this >> That's a great question. So um economic development which as a city planner that would be right in your wheelhouse and then the ways and means committee is the other one. So dealing >> I think it's community relations. >> Oh community relations it got shifted. That's right. Initially it was going to 18 00:04:45.040 --> 00:05:00.560 be ways and community relations is also uh run by councelor Brown here and an excellent committee as well. >> Yeah. >> So >> and then my other question would be in terms of onboarding is there a manual? Is there a training? How does how does 19 00:05:00.560 --> 00:05:16.000 one learn to become a city counselor? >> That's a fabulous question. I have a Google doc draft that I can share and it's not approved and formalized yet but >> citizens >> citizens academy is fantastic and was running that and four counselors took it 20 00:05:16.000 --> 00:05:30.400 this and I don't know when the new program starts >> we're hoping in August >> keep an eye out for that >> the office also has a draft uh booklet but has not been updated we started to 21 00:05:30.400 --> 00:05:47.199 get into it in late 2019 2020 20 guess what happened quickly pushed to the back burner. >> Um so and a lot of it excuses saying and this is not a religious saying to me but baptism by fire. 22 00:05:47.199 --> 00:06:04.639 >> Um you talk to your other counselors. I am supposed to be holding a training which I have not done yet. I just thought of that today. That's a lot going on. And so yeah, I'm going to make myself a note and hopefully put some dates down on 23 00:06:04.639 --> 00:06:21.360 paper and find out who's going to come because if there's a quorum, it'll have to be a council meeting. So >> Okay. >> Yeah. >> And I guess the last question is what is your timeline for making the decision, swearing the new counselor in, starting to serve? >> That's a that's a great question. Um, councelor Wendelli, I think that is a 24 00:06:21.360 --> 00:06:38.240 question for you. >> Yeah. So what will happen there will be kind of a recommendation that will be from um the committee chairs to me and then I will um make that recommendation and that 25 00:06:38.240 --> 00:06:56.319 will then given timing um before the April council meeting. Um so you will be let know in enough time that if you are nominated formally to attend 26 00:06:56.319 --> 00:07:13.840 the meeting and um it is baptism by fire for sure. So, um, if you are voted on, you will like get sworn in by Kathy and then sit down on the council. >> When I do the meeting 27 00:07:13.840 --> 00:07:31.599 >> and be able member like the rest of us, be able to vote on everything. >> So, what I recommend to everybody is to go ahead and like the agenda will be out and all the items that will get voted on. So that way and then we have talked 28 00:07:31.599 --> 00:07:49.039 about in community relations and I don't know if it actually got implemented but having like a council buddy assigned to new counselors >> like a mentor. >> Yeah. So a mentor somebody that that would would check on in with you um see 29 00:07:49.039 --> 00:08:04.080 how things are going um if you have questions. We've been kind of doing it informally, honestly. So, I know some of the new counselors, you know, I try and check in with um and I also just try and meet one-on-one with counselors when I 30 00:08:04.080 --> 00:08:21.919 can. >> So, Laura, committee chairs, we'll need to know to put this on the agenda at the end of this week. We'll need to have Laura something from you hopefully Friday morning so we can get 31 00:08:21.919 --> 00:08:39.599 it into the packet. Um, and if you want, again, if this all goes through and you are recommended, um, if you want to next Monday or Tuesday, you could also come into the office and I can go through the packet with you, >> okay? 32 00:08:39.599 --> 00:08:55.600 >> To give you the layout, >> um, you know, give brief explanations. And again, they would be brief, but um I if you're interested. So, but you can also contact counselors and get the same 33 00:08:55.600 --> 00:09:15.440 thing from them. So, >> okay, great. >> Thank you very much. >> All right. >> Really appreciate you taking the time to come and talk to us. >> Council Lassie, are you going to be here for the rest of the meeting and do you want to go through the agenda or do you want me to just continue doing it? 34 00:09:15.440 --> 00:09:32.160 I will I'll I'll let you chair this because I have to scoot in about 10 minutes. >> Okay. Okay. So, um we're going to skip some stuff under President's notes that's not related to Ways and Means. Um but basically, Councelor Bullick, I 35 00:09:32.160 --> 00:09:49.680 guess if I read something and you don't think it should go on Ways and Means, let me know. And I'm just going to kind of go through and the ones I assume should go to Ways and Means, I'll just note. >> Can I ask a question? >> Yeah, absolutely. Is Maryanne leaving after we go through ways and means? >> She's not leaving, but she may be doing 36 00:09:49.680 --> 00:10:05.200 two things at once. >> Okay. Just making sure. We just want to make sure we remain with a quorum. >> Yes, I know. >> I'm here for the quorum. >> Okay. So um I'm this first item was a letter of interest resume submitted by 37 00:10:05.200 --> 00:10:21.760 uh an next one is proposed new ordinance for authorization of treasurer to enter payment agreements submitted by treasur collector Mandy Whitten and actually now that I'm looking at that that might that's an ordinance so that should probably be ANO >> okay approve department of public works accept chapter 90 funding I see that is 38 00:10:21.760 --> 00:10:37.440 ways and means >> approved transfer ways and means from general bonds to general fund legal expenses uh Repurpose funds from anorobic digesttor to cover increased costs and water meter replacement is ways and means. Repurpose funds from light and 39 00:10:37.440 --> 00:10:53.680 woods pump station to cover increase in water meter replacement is ways and means. Uh we're going to skip this one. Skip that. >> Yep. AO will be the next one. >> The board of registars is ANO. >> Yep. Proposed new ordinance the use of 40 00:10:53.680 --> 00:11:10.240 second generation coagulants is ANO. adopting mass general law on contribution general blanket insurance for persons in service of county cities manager charging health insurance benefits I would say that's a ways of means >> um and then everything under capital 41 00:11:10.240 --> 00:11:26.720 budget I'm not going to read through because that's all clearly ways and means as well so you guys are going to have a really busy meeting there's a lot going on here so uh unless anyone has objection I'm going to just say we'll hear about it at ways of 42 00:11:26.720 --> 00:11:42.880 All right. Uh, next after the capital budget, 28 items in the capital budget. We've got an update in the master plan that will be economic developments. >> What's up, >> Laura? Is that >> is that the intention? >> The intention of this 43 00:11:42.880 --> 00:11:58.959 >> with the planning board, uh, vice chair about the master plan >> or did you want to speak to the full council? >> Uh, wanted to speak to the full council and it's just really an update. >> Okay. So then we'll uh send it straight to council. >> Invite him to the council. >> Yep. 44 00:11:58.959 --> 00:12:15.680 >> Yep. >> Okay. Thank you. And then appropriate 25 $250,000. This is what the special about replacing the generated police station. The special meeting is going to be about that. Um but also ways and means. 45 00:12:15.680 --> 00:12:32.079 >> First reading at this council meeting. >> Okay. >> Second reading public hearing and vote at the special. >> So yes, Ways and Means. expans. And so that is everything. I just want to double check to make sure I didn't skip anything, but I think we're in pretty good shape on the president's 46 00:12:32.079 --> 00:12:48.560 notes. Uh going to economic development. That's me. We've got an Amy uh Kalin appearance. I know Hannah Rexen is not available this month. We'll be around next month. And so we just have an update on the Hope Street request for proposals in which that process is done 47 00:12:48.560 --> 00:13:03.760 I believe this Thursday. So, we should have kind of the whole story. Um, and again, just any other updates from Director Kalin will happen at that meeting as well. Um, for A and O, we have all those items. So, we've got the 48 00:13:03.760 --> 00:13:17.920 new ordinance on the treasurer being added to that, the mayor's reappoint of the board of registrator voters, the new ordinance about rodent rodenticides, and that will be that as far as items that are there. 49 00:13:17.920 --> 00:13:35.120 >> Can I add to it as well? Um, so the resolution to support the um mass nurses. >> Yep. Mass nurses support resolution. It's a busy month for ANO as well. 50 00:13:35.120 --> 00:13:49.920 >> Interesting. >> Uh we've got from councelor Wendelowski showing us the next page here after the EVA carrier appointment zero emission vehicle first policy with councelor Wendelowski, director Collins and Department of Energy Green's deputy 51 00:13:49.920 --> 00:14:06.399 director Mark Rinski. So I'm sure that'll be very informative. That will be at ANO. uh a revision to the public assembly ordinance, the rental registry ordinance. This is revised version and I'm happy to attend that meeting to discuss the revisions uh based on the 52 00:14:06.399 --> 00:14:21.600 feedback. Uh proposed new ordinance for city to retain unclaimed excess equity from sales and properties. Uh proposed amendments to city code on tag sales from councelor Golib. Proposed new ordinance for authorization treasure. That one's from president's 53 00:14:21.600 --> 00:14:40.160 notes. And the rodentic side is from the president's notes as well. Um, anything else that should be on ANO that wasn't said. It doesn't look like any of these are public hearings. >> I don't believe the one. >> Yeah, >> the um the rental registry could be, but 54 00:14:40.160 --> 00:14:56.639 I would want to talk to councelor Golib about that before making that ask because I know it needs to be published in the paper. >> So, I'll touch base with her. >> Um, when do I need to know by? April 8th. So, this is 55 00:14:56.639 --> 00:15:11.680 >> this meeting. >> This meeting is tomorrow. >> Oh, never mind. You >> can't. Yeah, it's not going to have a public hearing this month. >> That's okay. I think honestly having something this substantial, it's better to discuss first. Um, all right. So, that's an o uh community relations 56 00:15:11.680 --> 00:15:28.079 committee. >> Yeah. Brown, >> if I could add some Sorry, I had a snappu with the deadline stuff, but the unhoused committee recommendations to continue going over that and updates about the community free bridge. 57 00:15:28.079 --> 00:15:44.399 >> Oh, yeah. Um and then if we could add in um discussing the Greenfield internship program and also um civic engagement with Jonathan Weber as another invited guest. 58 00:15:44.399 --> 00:16:00.880 >> The internship programs there with chair ston of school committee. Is there a different item that you want or is that >> like a joint item? The idea would be having I mean I mean really it's just about civic engagement possibly an internship. >> Okay. but bringing in youth as well. I 59 00:16:00.880 --> 00:16:16.160 don't know. There's probably a better title to it, but I don't know what it is. Um, and then just continued discussion of community issues and 2026 priorities. >> Okay. >> Just as a broad >> Okay. Just a general item. 60 00:16:16.160 --> 00:16:32.800 >> That's our agenda hopefully. >> Could you say that last one again? just discussion of issues and priorities and >> and if you have any specific issues or priorities, it shouldn't be that broad. >> Yeah. Okay. >> So, try to >> bring it in. 61 00:16:32.800 --> 00:16:50.720 >> Give it give us a topic. >> Okay. >> I will think about it so that I I'll check in with folks. >> Is it possible to keep to put flooding back on >> flooding back on community relations? the issues of flooding. 62 00:16:50.720 --> 00:17:07.839 >> Um, I have not made any I'm I'm not personally taking that up. I guess like if someone was a guest and wanted to um bring that up or maybe if that could be housed in sustainable green field implementation committee. I guess I'm 63 00:17:07.839 --> 00:17:25.520 feel I don't have um I'm just not personally working on it and I don't know any other committee members that are. That's just where we're at. I guess like if there was >> No, that's that's okay. It was something that came up in community relations a year ago. It's still kind of a 64 00:17:25.520 --> 00:17:42.559 dangling chad that nobody's working on, but is a big issue in Greenfield. So, >> it is. Yeah, >> it is an issue. >> Laura, would you like us to put that on president's notes for next month's? >> Yeah, why don't we do that? Um, I'm I'm 65 00:17:42.559 --> 00:17:59.280 not proposing I I don't have the bandwidth to take it on, but I I just think it's >> we could, you know, >> yeah, it could be something that continues to be discussed. 66 00:17:59.280 --> 00:18:16.559 >> We'll put something on committee chairs under president's notes for next month. So, >> we should talk to councelor Bottomly, too, just to see anything he's heard because I'm sure he's heard more than anybody, you know, beyond folks looking into it directly. >> Okay. Um, anything else on community 67 00:18:16.559 --> 00:18:31.760 relations? >> All right. Um, councelor Bulock, anything on ways and means that you want to uh add to the discussion here or does this look good to you? >> Yeah, that looks good. We just need to add um free cash update from the mayor. 68 00:18:31.760 --> 00:18:47.440 >> Okay. and um health insurance um update. She was going to give us an update after the conversations that were happening this month. >> Sure. >> I think that's it. And the million the million >> capital. >> Yeah. >> Yeah. 69 00:18:47.440 --> 00:19:05.360 >> May. So we need to um talk about budget meetings. Marian, a lot of the dates that you and Tammy had emailed back in mid March, for example, May 12th is when the 70 00:19:05.360 --> 00:19:21.280 economic development committee meets, May 13th is ANO. May 18th is community relations. Um, we need to start trying to nail down some dates, especially for capital initially, 71 00:19:21.280 --> 00:19:39.360 uh, because we need to know who to invite and when to invite them for >> and find out if they're available to attend. >> Okay. So, none of those dates that I sent work. >> Uh, so I see 72 00:19:39.360 --> 00:19:56.799 May 5th at 6:30 looks good. June 1st and June 2nd at 6:30. Um, >> okay. I think what would actually be helpful is can you send me in an this in an email t um and Kathy because I thought I what I thought Tammy was going 73 00:19:56.799 --> 00:20:13.679 to do was reach out to the other um members of the committee and see which dates we would have be sure to have a quorum for of all those dates and then go from there. So, um, if there's conflicting dates with other meetings, 74 00:20:13.679 --> 00:20:30.960 we can take those off, but anything remaining, can we just see if the other members of the committee can do it? Cuz those I' those are the dates I've had held on my calendar for work um for not traveling so that I can try to be in person to um to chair. And so, 75 00:20:30.960 --> 00:20:46.240 if whatever is remaining isn't enough, then I can send you more too. Okay. Uh Tammy and I will get together tomorrow and we'll send you an email. >> Great. Thank you. >> Thank you. >> And sorry, can I ask a clarifying 76 00:20:46.240 --> 00:21:01.280 question? So, when the capital um fiscal orders come to us, we're just doing first readings on those this month and then we and then the next meeting we start or the next meeting we start to 77 00:21:01.280 --> 00:21:23.280 invite um department heads or do we want to start doing that for this meeting? >> So, these are all first readings at the council. >> Yep. >> So, they won't be voted on this month, >> right? Um, we can start inviting people 78 00:21:23.280 --> 00:21:40.000 because we have the orders and we know what the mayor is recommending. >> Okay. >> Um, and your next meeting is this coming Monday. Are you suggesting to invite people for this Monday? >> Wait, sorry. Our meetings on Monday, not 79 00:21:40.000 --> 00:21:57.600 Tuesday. >> Yep. Monday, April 13th, Greenfield Fire Station, 6:00 p.m. >> Oh, why isn't it usually on Tuesday? The Tuesday before the council. >> Yep, >> it is usually 80 00:21:57.600 --> 00:22:16.320 um Tuesday before the council is EDC. >> Oh, it's like a weird month this month because the third Okay. Okay, that makes sense. >> So, you're meeting Monday the 13th, EDC's on Tuesday the 14th, council is Wednesday the 15th. 81 00:22:16.320 --> 00:22:40.240 >> O, bummer. Okay. Um, >> okay. Yeah. So, maybe we uh we should just see if someone is available just to knock one or two out this month, I think. Could you send an email to department heads 82 00:22:40.240 --> 00:22:55.840 and see if anyone wants to go first? >> There's only two department heads that have orders for >> Oh, okay. >> I think it's DPW and building. >> Uh, and school. >> Oh, wait. Sorry. >> School. 83 00:22:55.840 --> 00:23:12.799 DPW building and school. >> Oh, maybe recreation. >> Okay. just see if you want to just email and see if anyone wants to come on Monday rather than um one of these other dates that's going to come in the near 84 00:23:12.799 --> 00:23:28.960 future. Like can we offer that just so that we can I just don't want to have like a pile up. I want to try to pace um everybody to not have like five hour meetings. >> Um >> school and DBW are pretty big departments as far as their budgets are 85 00:23:28.960 --> 00:23:43.919 concerned. That might be it. >> So, DPW has a lot of capital requests. I'm going to think that we'll invite the other ones, not DPW, cuz that will take a long time. >> Okay, that sounds good. 86 00:23:43.919 --> 00:24:03.679 >> Yeah. So, we'll email other people, not DPW, and see if they can come. >> Okay, sounds good. Thank you. >> Okay, >> so that's it for Ways and Means. We're now to the city clerk report. >> Yeah. Um, so 87 00:24:03.679 --> 00:24:19.840 this says establishment of forwarding an email gmail distribution list for council. I believe it was last month that you had brought up and asked about it. Um, we absolutely can do it. Um, I think if we're going to do it, there's 88 00:24:19.840 --> 00:24:38.559 that committee chair should make a recommendation to do it. Um because there are some questions on my end mostly about inadvertently responding to a quorum of counselors. 89 00:24:38.559 --> 00:24:54.640 So if you all get an email from this person, this address, this topic and one person responds to that and they happen to respond to all, that is an open meeting law violation. Um, 90 00:24:54.640 --> 00:25:09.279 my opinion is to step as far back from that as possible, but if that's what we're going to do, let's put a plan in writing, have it make it official. 91 00:25:09.279 --> 00:25:27.039 Um, that, you know, whatever. So, if that's something that we want to look into, totally fine. How do we want to get that plan put together? Not that errors aren't going to happen, but we're going to do our 92 00:25:27.039 --> 00:25:43.840 best to not let them happen. >> Who Who do we want to put this together? Do you >> want Sarah and I to work on it? Sarah and I and Tammy or >> that makes sense to me. >> Yeah, I'm happy to. >> You're more familiar with the ask, frankly. like you said. 93 00:25:43.840 --> 00:25:59.039 >> Yeah, the ask was essentially to instead of emails going to Tammy and then manually forwarding them was to be more automated so that way um it would show up in our inbox easier. Like you would 94 00:25:59.039 --> 00:26:15.840 see this who it's from and the subject and then you could um categorize um contacts and save contacts because right now it's hard to do those things. and also hopefully saves Tammy some time and it's something that other councils 95 00:26:15.840 --> 00:26:32.960 are are doing and then we could also subscribe to newsletters ourselves instead of having them forwarded. So hopefully it helps streamline some of the email inbox. >> My one request on it is just if it's going to be if it's sent to say city council at greenfieldmass.gov gov. I 96 00:26:32.960 --> 00:26:48.480 would want that to be clear when it comes to our inboxes because it's, you know, it's a different thing if someone's emailing the whole council versus like, >> hey, councelor Garrett, I got beef for praise for something you're doing directly, you know, and so I just wouldn't want to lose that distinction. I find that helpful to see. 97 00:26:48.480 --> 00:27:05.360 >> Um, I don't know if that's technically possible because I don't really understand the technology behind this. >> Right. So, the city council email is a distribution list, >> right? This came up last month. I remember that. So I'm not sure again maybe we can sit down with someone from 98 00:27:05.360 --> 00:27:20.960 it. >> Yeah. >> And discuss it and and go from there. >> Um because not a tech person >> and you know we can just hash it out. >> Yeah, that sounds good. 99 00:27:20.960 --> 00:27:37.919 um like protocol if an open meeting but law violation occurs and um and then also distinguishing emails to the full council versus individual counselors and how that shows up >> right just you know hashing out a plan 100 00:27:37.919 --> 00:27:54.080 making sure we all understand what it's going to look like how it's going to come through um and not necessarily protocol this we can discuss it more but not necessarily protocol call for an open meeting law violation because anyone can file a 101 00:27:54.080 --> 00:28:10.640 control. >> It doesn't need to come internally or you know externally. Um just working out so that we all know what it's going to look like, how the distinction is going to be made, and making sure that everybody understands because you're not 102 00:28:10.640 --> 00:28:26.320 just going to get things you want, you're going to get a lot of spam because we get a lot of spam at that address. >> And yeah, >> you know, we don't want anyone clicking on anything spammy. >> It goes directly to everybody. >> There is. Y 103 00:28:26.320 --> 00:28:43.279 >> there's some automated spam filtering that should happen, but I don't know. Yeah, >> some does. >> Yeah, I don't know how much it's catching, right? >> Clearly hasn't caught everything. >> It doesn't nothing catches everything, >> you know, but um just so that we're all aware of how that's going to go. 104 00:28:43.279 --> 00:28:59.200 >> Um the next one was scheduling. >> Did you want to say something or Oh, I'm sorry. Oh, Maryann has her hand up. >> Oh, I just wanted to say that I think this is a great idea. I definitely have the same woes about saving contacts and such um and tagging things 105 00:28:59.200 --> 00:29:17.120 appropriately. And um yeah, when we get an email like on it'll say the email that it went to. Like I I have these for work all the time. I'm on like a partnership list and a revenue list. So it will say clearly and then also um 106 00:29:17.120 --> 00:29:34.000 you can put in the settings at the bottom like Kathy you could put in a note at the bottom that comes from every email that it comes from that says like counselors do not reply all to this email it will be an open meeting law violation. Um so when you talk to it you 107 00:29:34.000 --> 00:29:50.399 could ask them to do that in the settings when you set it up. >> Well that was very helpful. One more thing I forgot to mention as a benefit is that then you can set up an autoresponder to your council email like I'll be away or whatever. >> Like >> can't you do that anyway? >> You can do it anyway potentially now. 108 00:29:50.399 --> 00:30:05.919 But then maybe it just goes to Tammy I guess and then >> whoever sends it out >> because we get the email to Tammy so it reply back to Tammy then she would have to forward it so it wouldn't >> save Sammy Dro. >> Yeah. >> Okay. 109 00:30:05.919 --> 00:30:20.960 Second bullet was fiscal year budget meeting for ways and means >> and then >> fiveday rule >> I would like to >> soal >> I would like to have the 5-day rule repealed 110 00:30:20.960 --> 00:30:37.360 >> with the open meeting law vi uh open meeting law how everything now needs to be listed on the agenda. Um, so the 5-day rule was put in place easily a decade ago, >> right? >> Um, 111 00:30:37.360 --> 00:30:53.360 open meeting law, it really doesn't work now. No one adheres to it. No one upholds it. It's exceptionally frustrating in the office when you get a packet done and you get an email saying add this 112 00:30:53.360 --> 00:31:08.080 the weekend before Friday before you leave. So what this means is it means that packets and emails and postings will now go out just before the 48 hour 48 hour open 113 00:31:08.080 --> 00:31:25.120 meeting law posting. So as opposed to getting a council packet on a Friday, you will now get it on a Monday, >> right? >> Um and then the meeting will be on Wednesday. >> Theoretically, every committee will have looked at mo most of the time looked at the business and it could be on chairs. 114 00:31:25.120 --> 00:31:42.240 So it's not like you're going to see it all for the first time 48 hours in advance if you're >> provided you have looked at your emails and read your emails. >> Correct. >> The public too. Yeah. >> Well, again, the public will be getting it when you get it >> and um they have access to the agendas and 115 00:31:42.240 --> 00:31:58.960 the packets just like everybody on the website. Um, and yeah, so because there's only three of you here, if you don't want to make that call tonight, um, that's up to you. We can put it on 116 00:31:58.960 --> 00:32:14.720 for next month. But >> how do you guys feel about having it as discussion at ANO? Oh, sorry, Mary. Do you want >> uh, I do want to think about it a little bit. I I I understand that, Kathy, and I 117 00:32:14.720 --> 00:32:29.039 I actually think it's like we don't follow it, so why have the rule? Um, and why cause you guys the pain and suffering of the rule? >> Mhm. >> Um, but the only thing I'm concerned about is that 118 00:32:29.039 --> 00:32:45.120 at times there's not all the documents, like accompanying documents that would go in the packet or in the calendar for people. And so as long as we're sure that 119 00:32:45.120 --> 00:33:01.919 any like attachments um will be there within the 48 hours like anything that you know that's >> being shared alongside will be updated on the calendar. I'm fine with it. Um 120 00:33:01.919 --> 00:33:17.200 it's just a times Yeah. Like and maybe it is when attachments come in late or something and this will solve for that. uh because we're doing it at 48 hours, but I just want to make sure that the public has everything that's like being utilized in the meeting. 121 00:33:17.200 --> 00:33:34.399 So perhaps you know after I mean here we are with the chair's meeting right now and we all have a draft um council agenda and you know perhaps the chair can look at it and say Tammy 122 00:33:34.399 --> 00:33:51.279 Kathy please be sure to include this in the council packet because sometimes to me when it gets to the council there's Just for an example, if you have three or 123 00:33:51.279 --> 00:34:07.840 four versions of an ordinance that has gone through A, you know, or whoever it's gone through, um, the important one to me is the last and final version and that's what needs to be voted on. 124 00:34:07.840 --> 00:34:26.240 So, that would be the only thing in the packet. But if someone else intends to discuss the first version, that's not what is being recommended. So why include it? Do you know? Um, so 125 00:34:26.240 --> 00:34:41.520 if there's something going on the council agenda and a chairperson wants specifically A, B, C, D, and E to be attached, then please let us know that. Um, I know 126 00:34:41.520 --> 00:34:58.679 in the past subcommittees they didn't always have previous pieces of information in their packets. Um, because in my mind that was done with and we were on to the new one. 127 00:34:59.200 --> 00:35:14.560 Am I missing your point, Marian? >> No, I think that that's actually good. So, I think it is it's on the chair of whatever subcommittee to say like please include all versions of this or please include this and this to you all. 128 00:35:14.560 --> 00:35:30.320 >> Um, that makes sense and and that's fine with me. >> Yeah, because we don't really make the decisions. We expect to be told what you want. >> Yeah, you guys a lot of mind readading. So >> yeah, 129 00:35:30.320 --> 00:35:45.359 and sometimes when the packet goes out, somebody comes back and says, "Oh, but I wanted you to include this." >> You never told us. >> And that's great. Our magic crystal ball is broken. 130 00:35:45.359 --> 00:36:03.280 >> So yeah, that's it would be appreciated. That would be great. I would be interested in like I think this makes sense and um potentially discussing in community relations because I feel like um I mean we don't have to also we could 131 00:36:03.280 --> 00:36:18.400 just decide but um >> I think this definitely needs a decision before we make this change. I think there is civic engagement considerations about and then also um maybe even just 132 00:36:18.400 --> 00:36:33.839 more automating and digitizing of the packet in general like right now it seems like all the pages are manually have to be updated if something gets added but if there's more hyperlinks that would be ideal for >> we have to include the information in 133 00:36:33.839 --> 00:36:50.800 the packet we can't require somebody to go to version through a hyperlink. >> Totally. No, I guess I what I'm saying is like table of contents where you make headings. It's a it's like a whole Google doc thing. I don't know. I could tell >> Google doc >> really. We are now 134 00:36:50.800 --> 00:37:07.040 >> Word and Excel. >> Is that a security issue? Is that the reason or >> um >> not that it matters? >> For my opinion, it Google Doc Sheets whatever. Excuse my French stinks. H 135 00:37:07.040 --> 00:37:22.880 >> things bad, >> right? >> Hate it. >> Um yeah. Um so when we get Google Docs, we often have to convert them into a Word doc. >> Okay. 136 00:37:22.880 --> 00:37:38.079 >> Because and I know that everyone loves the tracking. Mm- No, because that format stays in there. So when you copy and paste that document into a packet, it changes the formatting of the whole packet. 137 00:37:38.079 --> 00:37:52.960 >> Not quite sure I know how that functions mechanically, but I believe you. >> Um, no, that's good to know. Even how we see the formatting. I feel like all this is >> it's worth honestly it's worth talking about more. >> Yeah. So you'd rather see that at community relations and ano? 138 00:37:52.960 --> 00:38:08.960 >> Um, well it just sounds related. I don't know. >> Feel like I don't know. >> So again, it was an idea. We're going way back. It >> was an idea from the council office. >> I remember you guys talking about this last year >> and it was brought to the president of 139 00:38:08.960 --> 00:38:26.079 the council. The president of the council said, "Yeah, go ahead implement it." >> Um the 5-day rule is so that the office is not left like we are now going to be if you get rid of the 5-day rule tling 140 00:38:26.079 --> 00:38:43.119 the day the meeting needs to be posted. It was supposed to give the office a little breathing room. That's not happening. >> No one is giving us any leeway. >> Is this a discussion if it goes to say either ANO or committee relations that 141 00:38:43.119 --> 00:38:58.800 you would want to participate in? Would you want to be in that discussion at the meeting as like a guest? >> You should totally participate. >> No, because I don't want to go to another meeting. That's right. >> No, it's you and me. >> No, but it's also you, you know, like you're doing your job, you know. Yeah. 142 00:38:58.800 --> 00:39:15.760 >> Or could Sam Tammy participate or something? Or I guess I will go to a meeting if I'm required to go to a meeting. >> Okay. Or someone should just meet with you beforehand and then bring your Sounds good. >> Yeah. Again, I will go because there's there's going to be questions. There's going to be and 143 00:39:15.760 --> 00:39:32.640 >> the intention of the 5-day rule was to give the office breathing room. >> Yeah. >> We don't have any now anyways. Why have the rule? because that only adds to the frustration. >> When we brought this to the council 6 months, 8 months, a year ago, 144 00:39:32.640 --> 00:39:50.079 >> y >> no, we're going to keep the rule. We're going to uphold it. >> Not it's it's not working. >> So, >> yeah, >> this is an ordinance. >> This is this is a meeting. This is a 145 00:39:50.079 --> 00:40:04.640 policy. >> Just a policy. >> Okay. >> It's just an office policy. Oh, it's not even the council rules. >> It's not. >> Oh, it's not even that formal. Okay. So, >> I think I would love to to think about it in community relations 146 00:40:04.640 --> 00:40:21.760 because I think it's ties in with other pieces that we're discussing. >> Councelor Buller, I know you're off camera. Do you have any thoughts on discussion on this at community relations this month or hold it for councelor Wendelowski to touch base with 147 00:40:21.760 --> 00:40:44.240 the clerk's office? both >> maybe. >> Um, again, community relation meets on Monday the 27th. >> Yeah. >> Do you want to add that? >> I think that would be the >> Great. I feel like the counselors in it 148 00:40:44.240 --> 00:41:01.040 are newer, so I'm not sure they have familiarity that this is even a policy, honestly. Like, right. So I don't know if anyone will have much insight on the impact of creating agendas or how it's been done already. >> Right. Which makes me wonder if it's worth it being a community relations in 149 00:41:01.040 --> 00:41:15.839 that sense. Like ANO definitely has you know like councilor go I am certain will have plenty to say about it. >> Yeah that's true. uh >> more just like I think I mean they could be in is that weird if they're in both topic in both 150 00:41:15.839 --> 00:41:31.839 committees like one just being more like agenda formatting and thinking through that side is more screeny relations but then >> it's not weird I don't know if it's necessarily necessary I don't think that you need to have two committees discussing it 151 00:41:31.839 --> 00:41:48.720 >> so what is the agenda formatting um >> you're talking just as a general how Do does the public interact with what we're doing as a legislative branch? That's what you're saying basically. >> And so like the packet does it have links in it that let people jump around? Like you're thinking how do people in 152 00:41:48.720 --> 00:42:05.359 the public get to our information is what you're talking about. >> Yeah. >> And yeah, I think considering the kind of newness of so many of the community relations counselors, let's not do it there. >> That sounds good. And why don't we talk to councelor Wendeli and have her touch 153 00:42:05.359 --> 00:42:21.839 base with the clerk's office and we'll move on from there. You know, we'll kind of take those steps. For what it's worth, I think what you're suggesting makes a ton of sense and we don't want to do anything that disrespects what the work you guys are doing. So, it's kind of my perspective, 154 00:42:21.839 --> 00:42:39.560 but it's neither here nor there right now. >> Agreed. And I know I'm a stressful one with the stuff, so I'm sorry. So, I think it's I respect the fact that everybody wants to have discussion on many things. 155 00:42:42.640 --> 00:43:00.640 I think the 5-day rule is a pretty simple rule for the office. Personally, I don't think it has anything to do with the public at all. If the public wants to submit something, 156 00:43:00.640 --> 00:43:19.280 they need counselor to support it. So that's going to come through committee chairs. Um will who will reach out to president? >> I'll reach out to council and I'll let her know about the discussion 157 00:43:19.280 --> 00:43:35.680 >> and I will tell her to contact you as soon as she can. >> And again if the decision is put it on next month when more people can be available that's fine. >> Yeah. I know what I would do, but I also don't want to do it without counselor's goal of one, you know. 158 00:43:35.680 --> 00:43:51.359 >> Yeah. Um I don't I don't mean to downplay it, but I think it's getting bigger than it needs to get. >> Yeah. >> And I think it just needs to be committee chairs. 159 00:43:51.359 --> 00:44:07.440 Yes or no, whichever. >> And okay, fine. >> Y >> but that's me. So, >> okay. Yeah, I'll have Laura touch base with you guys. >> Okay. >> Okay. Now, we're to the draft the city council meeting and agenda items. Uh, 160 00:44:07.440 --> 00:44:25.119 the first item is suspend the rules of procedure, which I'm actually not clear on why we would be >> um to suspend the rules of procedure to get the counselor >> vote and oath issued at the beginning of 161 00:44:25.119 --> 00:44:41.520 >> sense. Okay. So, that makes a ton of sense. uh invited guest Franklin Regional Council of Governments Executive Director Linda Dunl speak on the state budget for Pog Advocacy other current and future issues affecting Greenville and Franklin County. That will be really interesting. Um 162 00:44:41.520 --> 00:45:04.960 >> then we'll put in George Tumalumps planning board. >> Yes. Thank you. Update on the master plan. I don't see the schools on this although typically I think it's that's a standing item >> that's a standard 163 00:45:04.960 --> 00:45:21.359 >> um see uh filling precinct three so that's what we just discussed the appointment of the board of registars uh member and adopting chapter 32B >> which 164 00:45:21.359 --> 00:45:38.240 of health insurance Right. >> So, the mayor had submitted two MGLs to be approved. >> One with withdrew. This one is remaining. I just needed to get my branch. >> And now this is under communications, not a motion. Is that 165 00:45:38.240 --> 00:45:52.960 >> um >> correct? >> Right. So, communications is for the AG Linda Dunl and then the Roman numerals 1, two, and three. Those are motions, orders, and resolutions. And we're all set there. And then we have our first 166 00:45:52.960 --> 00:46:09.520 readings and all the capital business. >> Mhm. >> Should be 28 of them. Is that what you said? >> Technical term for the number that there is there to be two three >> here to answer any questions that 167 00:46:09.520 --> 00:46:27.920 anybody might have to be. You guys don't have any questions. >> I do have questions that I can go on the counsel there. I'm happy to answer them. >> Anything you feel like it's worthwhile sharing with us? >> Well, it is. >> Not really. I'm just here for that 168 00:46:27.920 --> 00:46:42.319 reason. >> Um >> but I'm happy to answer questions. It's fine. >> You spent the time ask you can ask a question. >> Um I guess I I don't have a specific 169 00:46:42.319 --> 00:46:57.520 question just any like over. >> Yeah. >> Yeah. 32B is the way that you can get into the Massachusetts JC which is the Massachusetts health insurance will save us um I think around a million dollars 170 00:46:57.520 --> 00:47:15.520 next year get into it being basically our attorney advised us to go with 21 through 23 over 19. We had our meeting with the attorney after the fiveday >> rule. 171 00:47:15.520 --> 00:47:32.480 >> Um so that's why we submitted both of them. Um and uh then redacted the night. >> You said it was chapter 23. This is listed as 32. >> 32b sections 21 through 20. >> Thank you. Okay. Oh yeah, I see that. 172 00:47:32.480 --> 00:47:50.880 >> Um I think the question was like how it affects collective bargaining the prisons. It doesn't really because um collective bargaining um we basically have to provide insurance. They will still we don't have a voice um in 173 00:47:50.880 --> 00:48:10.880 the whole picture but um that's about it like and I don't have all those answers but I can pass those questions on as well. hearing. >> Oh, they're >> Yeah, just that I think that this would 174 00:48:10.880 --> 00:48:27.119 be a useful discussion like if we want to put this item on the agenda for council um if it's not already. Sorry, I might have missed it when you went through, but that would it would be a useful topic at least for those the questions to be asked in that meeting. 175 00:48:27.119 --> 00:48:44.000 >> Yeah, there's a motion to adopt it there. So, we absolutely will be allowed discussion. >> It is also on the ways and means agenda. >> Yep. So we'll hit you guys first. >> Oh, great. So yeah, if when I think there's a there'll be a request for the mayor to come for free cash and health 176 00:48:44.000 --> 00:49:01.119 Oh, health insurance was the other thing. Yeah, >> perfect. I can take a note of that. So beyond that, we have our first readings and again we have those 28 items from capital. We've got the special meeting item 177 00:49:01.119 --> 00:49:17.280 >> and I think that's it. Um, anything else for the good of the order, folks? >> We're all good. All right, then I would take a motion to adjurnn. >> So moved. >> Can I hear a second? >> Second. >> Awesome. 178 00:49:17.280 --> 00:49:34.480 >> We need to take roll call. >> All right. >> It is 6:49. Uh, roll call vote to adjourn. Councelor Garrett, >> yes. Councelor Bulock, >> yes. >> Councelor Brown, >> yes. 179 00:49:34.480 --> 00:49:45.480 >> Meeting is adjourned at 6:49. Right. >> Thank you both for being here. Really appreciate it. >> Thank you. >> Enjoy the game.