Welcome to the committee chairs meeting uh public and people at the table. Uh this meeting is being recorded by committee chairs. If any other persons present are doing the same, you must notify the chairperson at this time. 6 till 4. Nobody record.
64. The purpose meeting is prepare agendas for subcommittees for council consideration. No discussion or comments will be entertained unless requested upon by the committee chairs. Okay. First order of business is a roll call of members. Councelor W counselor Wanowski is not
here today. Uh councelor Garrett I am here. Councelor Healey here. Councelor Gold here. Councelor Bonley here. You have a quorum. Excellent. So we're going to move on to the president's notes. Um the first item
on the president's notes section is the continued discussion on inviting department heads to present to the council on a monthly basis. Any current issues, matters affecting their departments. I do not have Laura's notes on this. So unless somebody has a steel trap of a memory and remembers what we talked about last month. I don't have
anything to add on this. Um is there anybody that you folks think should be invited that we should consider sending an invitation to? Well, on the draft for this month, it's listed as chief assessor
coming, but that the chief assessor will be coming in November to discuss tax rate and everything else. I don't know if we really need to have her come twice. I don't think that's a useful use of their time. So, I think unless Laura has somebody that they really want to see this month,
we should probably just move on and then discuss this next month. Everybody okay with that? Yeah. Great. All right. Uh we have a possible cancellation of ways and means meeting for October. Uh John, do you want to address that one? Yeah, we have no motions to vote on and so I think it would be better to just do
this in November and then we'll give the uh treasure enough time we can invite everybody for to talk about the tax rate and if there's any motions at that time. Makes sense to me. It's you know you're already having the quarter quarterly
review of the budget with talks about the tax rate. Seems like they go together, right? Everybody Everybody there, I don't know if I could ask this, but it's about budget. So, free cash, have we heard anything on free cash? I have not. Haven't either because that's usually
right at time around this time of the year, right? Kind of been quiet. Yeah. So, are we canceling Ways and Means for October? I think that makes sense. Yeah. We should ask about the free cash then. Um, let's see. We got an item here.
Mayor's appointments, board of lensure commissions, Emily Bulldock, Crossroads Cultural District Committee, Caitlyn Von Schmidt, Tesparang Poe, GCTV board of directors, Sarah Bulldock, Greenfield Local Cultural Council, Daniel Lucier, and the Opioid Use Prevention Commission, Pedro Alvarez.
Guessing that should go to AO, right? Uh the next item next two items are tied together so I'm just going to read them both. Um I think it's pretty straightforward though. Uh resend vote and affirmation for appointment of Hannah Rashoffen on the Greenfield Local Cultural Council from the meeting in
September. And then the next item is correct mayor's appointment of Hannah Rashen to the Basro Cultural District Committee. So my understanding on these two is a simple error. There's two committees with similar names and the wrong order was filed. So, let's send
that to the full council. I don't think that needs to be discussed today. Okay. Uh I I am. If others would want it to go there, we could go there, but also not. Yeah, I think I think it's fine.
Yep. All right. The next one is another recision of an order. So, rescend order number FY2104 conservation restriction from Francis K. Princy Stouts individually and as trustee of Douglas G. dots and Francis G. K. Stoots's living trust of Franklin
Land Trust regarding the property located at 54 Factory Hollow Road, Greenfield. And similarly, the item after that is a revision of that. Um, and the language is submitted by the Franklin Land Trust. Uh,
again, I think unless Derek you feel like it's necessary to look at these corrections at EDC, it just seemed like a formality. Yeah. It's a it's a language thing. Language in the order. Yep. So, let's send that to the full council. And then the last one, very
important, is approve the local general election warrant from November 4th, 2025 and authorize the council president to sign said warrant. Um, traditionally that just goes to the full council, right? Yeah. So, full council. Uh, we have EDC.
Um, Derek, do you want to tell us about this zoning amendment being taken from the table? Yes. So, we we tabled this originally because we weren't sure if it was really considered a substantial change. Um, the concerns were that we
we're going to strike out zoning protections for animal or restrictions for animal kennels based on Ali's law. And then come to find out, we're allowed to have our own zoning in town still restricting where so if we passed it as it was, anybody could have put an animal
kennel anywhere. Okay. Um but the other part of that was the animal medical center. So there's been a new um revision to that amend an amended version of that the planning boards voted on. I was going to make sure that
that planning board memo was in the EDC packet because I'm going to um make have a motion to amend that based on that new language. So that's a recommendation from the planning board. Yeah, it was a recommendation from the planning board. Yep. Five. I think it
was a 50 vote. Okay. For the animal kennel. Um the new board recommendations for the animal kennel. So no, it was it was for the language for creating a new area for um medical animal medical centers
and that was in the previous one as well as striking out animal kennels. So we're getting rid of the strikeout of animal kennels and we're keeping the other part of the language in there. Okay. It's to to us, Eric and I felt like it wasn't um much of a substantial
change because we're making it less restrictive. So, that was our professional opinions. Thank you for being professional. Yep. Okay. Um so, sounds like you guys will have a discussion on that. And Katherine got
you something. Yeah. Yeah. Catherine got Anna. Yep. So have four public hearings scheduled. Thank you Kathy. It's it's all one public hearing. It's just four topics.
Ah okay. Good to know. Okay. So, we will have the public hearing and then appointments and ordinances and then um adoption the
some reason this is not competing in my brain. Um submission of city. Yeah. Wait. So I is this on our agenda for ANF? So it's this is on read the agenda.
This is on committee chairs because it's the adoption of chapter 44 section 32 that was tabled by the AO and the council in June. Right. And I said for this to just
tabled till further notice. That's what we I think we do. We This is about the school budget, correct? Yeah. This is about the language that's in the charter and actually adopting the Mass General law that is in the chart. So,
and I said to please table this until further notice currently. So, we're removing for for right now removering it removing it remove it permanently permanently until further notice. It should come back at some point, but not yet.
Um, thank you. And then, um, I paused because I looked at our agenda and I hadn't seen that there. Okay. So, then we also have for discussion, um, four pieces. We have uh, a new
ordinance regarding when people don't show up to boards and commissions. Um, accountability around that. a couple of amendments to the hybrid meetings ordinance. Um amendments to the rules of procedure.
Okay. So there's this is not okay. And then um what is not listed here that we that is for discussion that is that is on our um committee agenda is a discussion of the cannabis equity ordinance and director
to will be coming to the meeting. Um, so that is that is on the ANO agenda as uh printed for tomorrow night. I'm not sure if I'm forgetting anything else. I don't I don't think so.
Don't think I'm forgetting anything else. I would it be help because since that one's not here, it makes me concerned that there might be something on ANO, but I'm not there's nothing on my mind. Should we look at ANO? Just is it does it matter that we name it right now? No. Okay, then that's fine. Yep, that's
what we got. Right. Uh Laura is not relations, so I'll read what's on the agenda. Um so the meeting will be Monday, October 20th, and they're going to be discussing review final drafts adjusted and amendments to precinct meetings, update
from the unhoused committee and deadline for recommendations, and brainstorming future issues reaction on the city council handbook, flooding issues in town, noise issues, and listening sessions. I assume it's there because she wants it to be there. So, let's send an email and said this is this is
what we would like for community relations. Perfect. And then it means it's canled. Now it's time for the city clerk report. Okay. Um so over the past few weeks we have had a couple of opinions from
attorney Quinn on different items that are coming before will come before the um council. And we wanted to remind counselors that if a counselor wants to or thinks that opinion should be
released to the public that the council needs to vote on it. So this is a reminder that they're all confidential communications unless the council in certain circumstances and the council and the mayor in other
certain circumstances votes to release it. So it's just a reminder and sort of like if you think you want to have these released, you should bring that up. Um should should we maybe have an executive
session in November to discuss these in November city council meeting so we could vote in December to release them or um does it make sense to talk about it at a meeting as a group collectively? So it may however
there are only 10 reasons you can go into executive session and they have they're fairly specific. So I can look and see if this discussion would fit into one of those 10 reasons, but it may not fit. And if it doesn't
fit, you can't squish it. Yeah. Your like client attorney privilege, you know, right? So I'll take a look. If it does fit, that makes a lot of sense having that way. We don't have to talk in right code, whatever, or like
admissions. We just get in a room, we hatch it out, we pick the ones like we do with our other items. Um, and it's done. Generally speaking, as much transparency as possible. Okay. And we typically have when I think we've talked about having a regular
that's for the minutes. Okay. Got it. Regular quarter. I think it's yearly almost. Was that in January? Um, February, March. Okay. The theory being new counselors come in in January, we want to give them a second
Yeah. to like second figure this whole thing out. Yeah. Not too long. Just just like a week. Um so we want to give them a a little bit of time to sort of get their feet wet, ask some questions. So I think it's I think
it might be March, but I'm not sure. That's fair. Okay. Um and just to remind everybody that Greenfield local election is on November 4th. Guess what? That's the same night as committee chairs. I won't be here. That seems fair. No, I won't be here either. Yeah, I won't be here
either. So, nor will Yeah, we knew you weren't going to be here. You're going to be in the west. Okay. I won't I'm I'm not planning to be here though. Um Laura probably won't be
reschedu. Laura won't be here either. Can we reschedu that? See, why not? Unless it's like in the rules of procedure that it has to be the first Tuesday of the month. That would not make sense. Um I don't think so.
So if we're talking about rescheduling Yeah, cuz the issue is meeting rooms, right? I mean, well, we need to we would need to find a location. Not my calculator, my calendar. Um, we would need to find, if you're going to meet on another night,
um, we would need to find a date on the 3rd. Yeah. I will not be here. You will not be here. Sorry, the 10th. Um, well, the 11th is Veterans Day. That's already EDC. We're closed. Um,
what about again, it's hard to it's hard to pick a date when we don't have a calendar in front of us for location. How many people can make it November? Because I fly in November. How many people do we need for a hop on a quick meeting at 6 o'clock on
November 4th. We needed a quum. Like we only need three people for a quorum. So yeah, I mean if we need to do it then I can be there the fourth. Otherwise Yeah, I'll be remote. But I I can tell you I could.
So that is that is a quorum. Yeah. the the three of you would constitute a quorum. If we can look into say the fifth. Oh, wait. That's another committee, right? That's the fifth is not a council committee. No, it's not. But there may be something. Um, but there's probably something else
somewhere. A joint meeting on the sixth and that's the one you're not able to. Yeah. Um, I haven't got back. We will we'll have to like have a conversation with we can look at the calendar, look at the
meeting location, meeting rooms, um and maybe throw something out for the 5th or the 10th. Yeah. I I I just don't know without having that in front of us. Um what you got? It looks open on both our
calendar and on the website calendar for the look for meeting on 11 5 or 11 10. All right. And
if worst comes to worse, there would be three people available on the 3. Is that or on the fourth? Fourth. Yes, for both. I can do it. I'm flying in the third, so I won't even get in until like 9:30 at night.
All right, we we will have to just take a look. We are to the city council meeting and agenda items. Um, so I'm just going to go back and forth president's notes just to make sure everything that it we are saying is going straight to council is
going here. So, just going through the list, we've got the general election warrants that is on there. Yep. We've got the board of license commissioners, all those appointments coming from ANO. Yes. Uh we've got the recension and the new vote on Hannah going from different
cultural committees. Got it. We've got the recession and the new vote on the revised uh land trust movement. And we have the zoning amendments. So, just to go back here to make sure I'm not missing anything.
We're going to cancel the chief assessor. So, that's out. We're canceling the assessor. Yeah. For this month, just double check. Ways and means is canled, but that's moot because they don't have an agenda item. So, are we cancelling and asking the chief assessor to come in November for
Yeah. Yeah. November for And yeah, um help my brain out here. Tax class. Yep. And then looking at November 4 and probably five. And then four and
we have public hearings in A and O. Yeah. So those need to get on there for chapter 120, 136, 193, and 423. Yeah. So the AO public hearing. Yep. You also want them on the council
agenda. Yes, please. Okay. And then we are getting rid of until foreseeable future the municipal finance one on the school budgets and then all the rest is just discussion. There's no
voting items from community relations and then EDC is already on there. So unless somebody sees something I missed, I think we are in good shape. Ready to go? Yeah, I think we're in great shape. Sounds like a short meeting. Uh they're fantastic.
First meeting is not a anticipated time of this posting. Um speak now or forever hold your peace. We can have a 23minute meeting. Okay. Um let's Okay, let's hold our piece to adjourn.
I uh like to see a second on that one. Second. All right. All in favor? I Fantastic. 23 minutes. 23