WEBVTT

METADATA
Video-Count: 1
Video-1: youtube.com/watch?v=ZqsgEuHSy5w

NOTE
MEETING SECTIONS:

Part 1 (Video ID: ZqsgEuHSy5w):
- 00:00:00: Meeting Call to Order, Public Comment, and Minutes
- 00:01:26: Parks Programs and Events Update: Summer Preparations
- 00:03:01: Office Activity, Grants, and Will's Rec Room Program
- 00:05:31: Budget Presentation: Teen Center and Revolving Funds
- 00:15:11: Ways and Means Meeting, Monster Mayhem Preparations
- 00:19:46: Upcoming Events: Fireworks, Winter Carnival Dates
- 00:23:56: Cornhole Event Success and Venues
- 00:27:09: Beef Fest Volunteer Opportunities, Next Meeting Schedule
- 00:28:30: Motion to Adjourn, Roll Call, and Meeting Ends


Part: 1

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All right. I will call the meeting to order at 6:04. The recreation commission is reporting this meeting. If any other person present are recording the meeting, you must notify the chairperson at this time. Nobody?

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Um roll call of commissioners. So do you still want to do the roll call since no one's on it? No. Oh, okay. Um all right, then. Open up to public comment. Um nobody's

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here for public comment. Does Do any of the commissioners have any public comment to bring up? All right. We can move on to the next thing, which is approval of the minutes from April last meeting. Do you have one laptop here if anybody has one? I'll move to accept the

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minutes. I'll second the motion. Any discussion? All in favor? I. It was a 5-0 approval. Uh Move on to the electric vehicle park. All right. Well, thank you guys for being here tonight.

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Um little update on parks programs and events. The the summer really if you can help us with rain is upon us. Uh the Burman public works has been working hard to prepare the swimming area and all our parks for active use even though it feels just like April showers

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happening anyway. I know but we're here and It is. It is. They uh they paved the front where we had the water issue recently, so that's um closed off. There's a big square they had to um They used so that looks nice.

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And um, they also paved a small section down by the energy park, so that's really good for this weekend as a benefit down there as well. Um, summer staff training is this weekend, and then as you guys all know, we're talking about lots of mayhem is on Sunday, so it's a busy um,

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weekend for us. And as I mentioned before, like the weather has not really cooperated. We've had to delay uh, T-ball for 2 weeks, and buddy baseball was supposed to start last week. So, we're hopeful that this Saturday it's going to be beautiful and that that they can they

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can go, and Heather can figure it out because we're not going to be able to all be there uh, cuz we have the staff training until Jordan is after she gets those started. Um, >> [clears throat] >> and then just the summer enrollment continues. They have progressed with I

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think summer camp, obviously we still have some open names, but um, pool passes, facility rentals, tennis lessons, all that kind of stuff is is coming in. Um, which strongly reflects um, the community's interest and support in in

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our programs and offerings, so that that's good. Um, but it is at times exhausting to have nonstop phone calls and people coming in and not enough um, office people. As far as office and grants, the um, as I said, the the office is a hub of

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activity. Um, the grants technology for the Will for Will's Rec Room program, the hardware has arrived and we're working with IT to prepare those units for use. And Athena, the grants coordinator, who helped um,

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and wrote that grant with us. We're all working together. We did find out that nine of them are dead on arrival, so we're trying to navigate that, which is um, frustrating, but we're working through the process on that. Um, and obviously Willa has had to adjust um,

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the start of the program because the they they all came late and then trying to them all up and running. Why are the the What's that on the right? The grey ones? The computers, none of the laptops. I think they said it had to do with like the updates that the company that we got

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them from with was doing it and then they sounds like they closed down before all the updates finished. It's like um tech stuff. But they have to figure out if they're going to just ship new ones or I don't know how to send. Um but that's their story, not mine.

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And um So yeah, so we're hopeful that we'll be able to still you know, activate um these with the record kids. Looks like some of these can be in the meeting room. I don't know what that is.

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Or we lose well in the program. What's new? Hey, sorry. I was struggling to find the the link. That's okay. Um So you hope to activate these units so that they can get a little bit of use before

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>> the program ends. Um I believe January, I'm not January, uh June 17th I think is the last day of school. I'm looking at my phone, so you know, we only have a handful of weeks you know, left. Will they be usable for stuff in the future hopefully or any other programs?

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Yeah, that's what we're trying to navigate with um the grant requirements and Athena's coming in with them knowing um that this provision has and program has been cut. So she's navigating that. Um but that's all I have for

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my director's report unless anybody has questions. Next time you do me a favor and pull business. Yes, so um I shared with you guys um, the I sent you the whole link, but I just copied for tonight our budget that

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the mayor has um, and it's presented, so I just copied it um, so I don't even have my full copy yet. But um, as you know, we can look at the 156, um, the mayor has um,

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removed the teen center coordinator, and then she also did remove the temporary uh, full-time wages, so that's the 7,500 that helps pay for all our summer seasonals, like everybody at our pool. Um, we fought a long time to get that in

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place. Um, and I was surprised I didn't know that she was even paying that. Well, it it it is surprising because >> [clears throat] >> it was in her budget, and when we asked for some consideration to um,

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keep the teen center coordinator, and we talked about fundraising and what we could do. That was the thing that we sacrificed out of our budget, but now we don't have a teen center coordinator, and we also don't have the 7,500 bucks,

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so it's just going to get sucked out of the friends, I guess, because we pledged 7,500 bucks. If that's what at least she's going to use it for. And remember, this helps offset all of the like the lifeguards, the gate, concessions, and

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the summer camp people. Um, and it was a number of years that we were always in the negative. Last year was the first year that we were in a positive because it was hot. It's supposed to be hot this year, but we just never know what the water tests are going to be with the public pieces going to be and that sort of stuff.

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Um, so our um, total budget is the 249, uh, 363 that the meth mayor has put forward. And then um,

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I also want to share uh, page 48 um the last page in your whole packet, but it's between 40 and 48. Um is the revolving. The mayor did increase our capacity in the um under the 1900 recreation general

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revolving by $10,000 in the temporary salary full-time wages. So, what that means is basically she has increased our capacity to fundraise and raise fees for another $10,000. Um but again, obviously we'd already

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voted on our fees and everything that we typically do in the fall at the end of the year. And then in 1910 um under after school wages, she increased that um by 30,000.

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Um so again, we have the capacity to uh you know, increase fees and revenue for that. Um the numbers that he presented is what we project that we need um that we would normally raise um for our existing staff. So that's >> So you've got the capacity

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to raise more money, but because it's Item three, response to public service at Hastings Street. But because we can't fund a full-time position from revolving, is it it's for the record. Yeah.

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I didn't realize that the mayor needed to increase these wages. Um I don't know necessarily that she needed to, but she felt it was helpful for us. But it's just like there's no money

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attached to this. This is just like you're allowed to charge more. Just Yeah, but yeah, that's kind of like our spending capacity. Like so like for breakfast after school wages, it's 180,000. So we can only spend 180,000 if we bring in

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180,000. But what if we bring in 190,000? We can't spend 190,000. I mean, I don't understand. I always thought of this as this is like you know, your but your your personal kind of budget that Yeah.

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>> This is what you make and this is what you can spend because this is what you make. Like This is the revolving so we have to close. And so um we have to just submit um to to the mayor and city council like

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what we project our expenses will be. Um it's it's never perfect. Sometimes we're way under um and then sometimes we in the past I'm sure have gone over. There's no penalties but we can't go we can't overspend if we don't have money in that account. Right. What if we

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if we we get 190,000 for instance and then our expenses were 190,000. Like then that's what that's it is what it is. Okay. Take it to the next year. >> Yeah. I only get six months. Yeah.

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>> Yeah. Oh. Once it's done, he's happy. It's just yeah, it's just our projections. Um You're right. And she >> we anticipate. And she's just hand doling. Soon inflation highs and entire budget.

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That's why she didn't create Why why would she increase it? So to give us the opportunity to raise more funds, whether it's fundraising or increase fees. But again, like I don't think she understands the process that

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we do that in the fall. Fundraising that we produce um for the Um and obviously we have um we're commenting on what we're you know charging. We charge to be at. A ton of money.

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We want to cover our costs. So yes, I don't know Donny you were looking at papers is there anything Yeah, well I just I am I wanted to check this number about um the the allowance that is

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that is what we originally had was 308 35 and then I looked at 293 which was 35 connection and then I also wanted to get

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into like the year before because I feel like it was some when I looked at the budget book it seemed like the budget that they sent was our budget last year was not

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same as the budget I recall submitting. So Right, so on 157 in your packet it's um you can see like the general fund operating budget and it has like what 23 24 25. So

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26 which is the year that we're currently in what is inaccurate is that um we do have myself as the NR and we actually had three SSAs. So the mayor had agreed to

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give us well as a full time even though the budget book in FY26 had an error of the 2.49. Is that what you mean, Donna? I think So, we have in this current year, there's myself, Kelly, Heather, and Will. So, that's

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four full-time people. Um and that's what you see that we requested at 27 because it's the status quo is what um we you know, we didn't ask for any new people. We certainly didn't ask for cuts. Yeah.

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So, um the reduction the change would actually be SSIA one full-time, not 0.2. And that last one Okay. Think is that what you were thinking of, Donna? I I'm I'm

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um I think it may be. I did not bring my budget book from last year. This is one of the reasons why I miss being in our office. Yeah, that's okay. We can move on. Okay. Does anybody have any other questions? Oh, I wanted to say um

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So, I think you get the invitation the ways and means um for reviewing this budget um for the rec department is on June 2nd. And it's at city hall meeting room or hybrid. And it's all the smaller departments, so

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like health um health, I don't know. And planning, veterans, library, um inspections, all And one of the other fire, and DPW, and schools.

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So, um if you're free and wanting to spend more time with me, you're welcome to join. I think that's an important bunch to go to. It is. Uh thanks. So,

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I think that's it at the end unless Yeah. anybody has any other questions. Any other business at So, um obviously Heather is not here tonight because she's preparing all this stuff for Monster Mayhem in Virginia. It's the

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only night that they could be together. Um when I last looked we had 64 registered for Monster Mayhem and they're pre-registered, so that's pretty awesome. And then there's always people that come day of. So, I'm hoping we'll hit 100. Um which would be great. What was it

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last year? >> Um I don't know what it was last year. If you said it was like 72, my head up could be wrong, but um but we never had that many pre-registered, so that's great. >> Cool. Yeah, and the weather's Yeah, gorgeous. We have people from like

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Nashua, New Hampshire coming. Usually have the people from Connecticut. We've got people from all over, which is really great. You'll be did some repairs on the fire and fuel a couple of things. Okay. And then she told me about the change

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for the the little cars. We're going to try Try the sleds. Yeah, yeah. Okay. That building's really leaky, huh? I've never been in it in a long time. Rodell Street, yeah. If you Oh, yeah. Yeah, it's bad. Yeah, that's definitely something that

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needs to be replaced. Um So, today Heather picked up a whole bunch of stuff and then um we'll take a whole bunch of stuff down tomorrow. Um volunteers, I know the three of you that are here are all um signed up to

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help. I don't know if Mary and Dan are on Zoom land, if either of you are available to help. On Sunday? Yeah. I have to We [clears throat] have We're on hold waiting for when Jason's makeup game will be because it was There was

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supposed to be a game that got rained out. And he was slated to pitch, so that's really the only thing holding us up. But Yeah. >> So, stay tuned. Let us know. We'll do. I know that Kelly was working on We

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assigned volunteers for Heather to go over on on Sunday with our volunteers. We have like 13 signed up ahead of time, so it's good. I think we have somebody almost at every station. What is the What are the main personal duties? Has

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that been decided yet? Um So, Heather's using there between 6:00 and 7:00. Vendors start coming in at 7:30 at the earliest. They have to be set up by 9:00. Um and I think 10:00, unless you help get it set up earlier, is when volunteers

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will come. Registration and stuff is between 9:00 and 9:30, so Did she talk about Saturday? I can text her, I guess, Saturday. No, like time-wise? I I just know that we'll check We always check in after staff training. Um

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But I know she's working on stuff tonight, so maybe her and Virginia are kind of putting the the schedule together. Um I just know she said her the aunt and uncle are um will be coming from Maine. They always help. Um And y'all help move stuff? That's

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what you mean on Saturday? Yeah, I just don't have My trailer's kind of out of commission. So, her aunt and uncle is bringing the truck, so she thinks um Well, she thinks that we're going to be able to do without your putting the trailer. I said that they'd figure that out. Oh, okay. Yeah, my van is bigger,

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so we can get a lot in. I just know that usually Wait, is that your van now? You don't have the roof thing anymore? No, but it's 2 ft longer, so I'm pretty sure I can slide the planks just right in. >> that's what I was worried about. Okay. I'll be They're checking out.

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Once they're done with it. Yeah. Um and then I think her dad usually has his little trailer. But obviously it's smaller than ours. Um So yeah, so I think that's really with with muds and mayhem.

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Um Donna I didn't put this on. Um again, if we can just go to fireworks, um I don't I know we're getting closer, cuz after muds comes uh fireworks. I don't know if there's anything you

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need or Not at this point. I mean, we're all set to go. We did um go to the Elks Club and gave them a deposit. You know, we had the place reserved, but we hadn't like made it official, so

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um So yeah, we're good. So it'll be, you know, the menu will be the same as last year, and Mix is working on his questions, and he'll work with Stephanie to get the sound system stuff done. So I I don't think you have to worry about it. Okay, sweet. Thank

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you. I know that um I don't have a copy in the folder of the the contract, like letting us use the space. That's right. You guys have handled all that. Okay, perfect. That's all I was worried about. Um Yeah. As soon as As soon as the muds is done, then we'll start

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pushing that, cuz that's where the fireworks are. Right. And I don't mean to um I'm not sure if they've sent out a copy of the poster. The firework I haven't done the firework yet. Have you? >> Oh, okay. I can do that. Can you make this? Uh-huh. All right, all right.

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Okay, that's good. I I just I didn't look for it. I just remember when we were at the Elks, they wanted a copy, so Okay. Yeah, we can print some. Maybe like 10. Not too many. Yeah, that's fine. I just need to have my little bit.

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>> Yeah, yeah, I know. Um okay. Well, thank you. As we get closer, let me know what what things you need from us. Um as long as we have our little helper in Florida coming. He is going to arrive the night before. Okay.

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Um Winter Carnival, I know it seems a little crazy, but we normally look at the dates. So, Winter Carnival 18th, 27th. Um is the

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first weekend would be February 5th, 6th, and 7th. Um And >> know what I'm doing. Yeah, I don't see any reason why we would change it, but just we always vote on it. I would move to have Winter Carnival

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held on February 5th, 6th, and 7th of 2027. It was seconded. You want to vote? Any discussion? Only thing I know is Super Bowl. When it doesn't coincide, I feel like it's a little better. But it probably

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will again. Yeah. Well, Super Um Super Bowl's always on Sunday, and we're always I mean Done. We're done. In time. Yeah. >> Unless you're having like No, this year It's only been like 1 year where it's not been on Sunday. Yeah, cuz this year it was on Super Bowl, and then it was a

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great turnout. You wouldn't have Super Bowl. Yeah, yeah. Can you get service to see what February 14th, 2027, so it's going to be the whole weekend. Okay. Oh, that was Valentine's Day. Well, that's what Google said. I don't know. I just Yeah. Yeah, Yeah, I have, too. That is Sunday,

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February 14th. That's going to cause some strike in some relationships. >> [clears throat] >> That'll be test That'll be testing some relationships. All right, so we have a

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Do we vote? We've got two motions. All in favor? I. I. I. We have spoken to them all. Yeah, we've We've got a roll call, so Mary. That's a no. >> Here.

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Uh Mark. >> Yeah. Yes. I. I. All in favor, right. Um this is like record time meeting, but um that was the only thing else I had under new business. I feel

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like we've um we're on track with everything else. So, unless there's anything that Jared or anyone else wants to bring up or Who? No. future. I can't think of anything. Um

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one thing I guess I will add under like the events. Mary, while you're here, I just want to thank you and Danica Oh, yes. for organizing cornhole. Um I did share last the minutes how much we had raised.

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Um but thank you for doing that. I hope that GCC was okay with everything as well. Yeah, I didn't hear anything from them, so I imagine that I would have if there were an issue, but yeah, it was and it was really smooth like working with those guys was really easy. Um

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and I think like, you know, if we can do that a couple years in a row, I think we'll see that grow pretty significantly. Good. And if Danica can check in with um Mike and

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spacing his name um David David Knox, so he just Oh, yes. Yep. >> Um to make sure everything went well with them and >> Okay. Yeah, I'll definitely >> Sorry, the only thing I know that we put down

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for next year in our debrief is some sort of a cart. We'll buy a cart. Like it was just so much to carry them so far on the way. Yeah. Sorry. Um yeah. >> We could also maybe maybe rent a

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like one of those things that's like big uh not big wide like um Home Depot has like the flat thing that's on wheels. Oh, yeah. We can we just have We have a dolly like we just need a Anything Oh, got it. Okay.

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Um So, GCC was a good venue. Yeah. Yeah. And if we needed more space, there was definitely room to do it because there were um two at least two spaces that were like right in the next corridor on the other side of where the kitchen is that would

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have worked fine. Um yeah, Dan, thank you for for being there. We missed you. Is there um is was it a free is it a free space there? Is it open for other events or is there a rental cost here? Um there normally is, but they let us

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have it for free. Oh. The venue was a fundraiser for the fireworks. I was just thinking about other what the cost would be if we had if we started using it for >> Respond to fire other at 25 Keegan Lane. I was just thinking about other events if it was what the cost would be if we

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had if we started using it for other things. I I can ask Ryan something like 250 is what I feel like it is, but that seems also very low, but I know that the college has never charged very much. So, I'll ask Brian and see if I can find

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that out for you. Okay. Yeah, what was nice is that if we hadn't the rain, we would have been outside, but they didn't want the boards. I don't see what all the bad stuff. But yeah, it was a nice venue. Um Yeah, so I don't know if there's

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anything else. Um Beef Fest is this weekend, so our park at the Energy Market is going to be used by um Hannah and the Murray Convention Center. Um who's organizing it? Yeah. The festival, if you still need volunteers, if you want to share anything. I mean, we definitely could still use

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volunteers. Um The event we're we're looking for volunteers between the hours of 10:00 and 5:00. Um and kind of breaking up early. What is it? This Saturday? Is this Saturday? Oh, 30 signed up for lunch. Yeah. >> Yeah.

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But yeah, they're we're just going to have free concert at the park, so just some people out monitoring stuff like that. And food vendors. >> Food vendors, yeah. Crafts craft vendors and that stuff, yeah. What time is it?

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It's okay. Um okay. >> Is there a next meeting? So, Jan- I mean, I I keep saying January. June 11th is our next scheduled meeting. And hopefully that works for everybody again. And um

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Yeah, we And then June 2nd is the Ways and Means. Um if you guys can attend that as well. Yeah, yeah. And I believe that was at 6:30. Did I tell you the time? Well, I don't know if that's 5:30, but I was going to mention that.

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Second. And then we can ask for it. Second. Uh 6:30. Sorry. All right. Um well, if there's nothing else, I will entertain a motion to adjourn. I will make a motion to adjourn. And I'll second.

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All right. We got We got a roll call for on Mary. Mary. Yes. Don Energy. Yes, Don. Dan, yes. All right. Meeting adjourned. Bye, Mary. Bye.

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It's fine.