um this meeting is being recorded by the community preservation committee if any other person's present doing the same you must notify the chairperson at this time okay seeing none we will move on i'm going to call the meeting to order and I'm going to call the roll call of
the members okay donna is not present at the pro at this moment wisty yet here gart's not here sarah here becky yes travis here jack here and I am here so
we have a quorum so let's just move this thing forward here all right um go to the approval of the minutes we do we need to do them individually or can we do them as a group yeah unless there's edits to them you can do them all together okay um what I would like
to suggest is that we have a motion to do all three minutes all three sets of minutes and then if we need to we can separate them out um and there's Donna welcome Donna hello um we're just about to do the approval
of the minutes um so if I can have a motion to approve the minutes and a second then we can move forward and there's Gar okay i'll move to approve all three right now okay do I have a second
okay second from Donna okay any discussion about any of the individual minutes go ahead Don yeah that was more of a question than a second because I was going to abstain on one of them because I was not there so does that mean I abstain on all of them or You're
you're welcome to abstain if you really feel you need to but you are perfectly allowed to vote on minutes at for meetings you weren't at um that's allowable okay if you wish to but you can always abstain if you would wish as well okay okay um I'd just like to make
a comment Sarah those were amazing yes they really were the organ it's not just that everything is there from my perspective but the organization of them was really really good really helpful so thank you i'm just I'm trying to follow the agenda and keep it consistent so you
you did a great job truly a great job does anybody have any any other comments we hit the jackpot with Sarah as we did for sure we did she can't leave she's on she's got to be here forever my head is going to be so big when I leave no I was
just Yeah thank you Sarah any any other comments or changes on the minutes seeing none I'm going to bring this to a vote okay here we go donna
yes whisty yes garen yes sarah yes becky yes travis yes jack yes and I'm a yes okay moving forward um we have no public
either here or on screen so there's no public comment new business yes that's not true becky's cat is in the Becky does Cat want to say anything Becky wow [Laughter]
um so yeah first item on the new business is the amended Greenfield Public Library application um when I was putting together the packet to submit to city council I noticed that the uh line items for the Greenville Public Libraryies budget didn't actually add up to the 7,000 that was appropriated it
was actually a few thousand off so I reached out to Anna from the library to check in on that um and she said she definitely intended for the it to be 7,000 and she wasn't sure why it didn't add up but she submitted an amended application where the line items do add up to 7,000 the main thing being the uh
number of hours expected for the consultant um went up um she did say that if they don't obviously if they don't end up using all of the funds just like CPA law requires they'll go back into the pool um
so yeah that's the the sin um if you guys just vote to approve the application um with this amended application uh basically exactly what we did at the last meeting but with this version then it'll be good to go to city council
any questions or comments on this we're moving along real fast okay um can I get a motion then to approve the amendment the amended uh budget for the library sure i'll make a motion to approve uh the amended application of
the Greenfield Public Library as presented by Christian thank you can I have a second second okay second by G okay um any other comments or questions seeing none I'm going to move
to a vote uh Donna yes wisty yes g yes sarah yes becky yes
travis yes jack yes and I'm a Yes okay great so yeah this will be the version that gets submitted to city council okay um 2026 Community Preservation Committee budget yes
um so uh every year the committee votes on a budget um the budget is basically um at this point just saying where the revenues that are going to come in during uh fiscal year 2026 and telling the accountant where they should go um
obviously you have to um reserve at least 10% for each category uh last year the committee decided to allocate uh an increased amount for the housing reserve up to 30% and reducing the amount that goes into the budgeted reserves which is the undesated slashflexible account that
we refer to sometimes um you can use up to 5% for administrative costs um we we have traditionally put the maximum 5% into that um even though for the most part we only use a couple thousand out of it um just in case there's some real
need for some severe legal advice or other kind of studies that we wouldn't expect to come up but potentially could so keeping that there just in case um the local search charge amount expected um to be uh gathered during Oh this
should be 26 look at that during fiscal year 2026 is 240,000 and I received that number from our accountant city accountant uh the state match is expected to be 15% um that's a
conservative estimate based on what the department of revenue the Massachusetts Department of Revenue has said it will probably be a few points higher um so the total expected to be collected is 276,000 and then it's split into all of the uh various uh categories from there
um so this is the the breakdown the actual budget um is this document this is what your official looking budget is but the other one just looks nicer so um if you do a motion to approve the the budget as
presented unless there's any amendments you'd like to make um then we can submit it to city council the mayor any questions comments move move to submit the budget as
presented is there a second second oh we have three seconds you can choose who you want um okay uh is there any discussion go ahead Becky yes I had a question um does that mean that we are
locked into spending those amounts in those areas it's at at least those that much at least that much okay yeah and then if we don't spend it it rolls over to the next
year in that category if we if we spend less than the 27,600 let's say we spend 14,000 the 13,000 would roll over for open space for the next year it it would not go into the the general the budget reserves
it would it would be continue in that category in that category okay yeah yeah thank you and usually the way we spend the money is we start off with those categories um you know and there's usually enough
uh request so that we end up expending them which is why um last this past couple of weeks ago I was talking about how we could spend it on anything this year and that was unusual because it was
all rolled over from the reserves um I do have one question which it's probably fairly obvious but um in addition when we uh when we decide to buy signs and banners and stuff that says this project was brought to you by
you know your tax dollars at work that comes out of administrative correct correct yeah and we will be um I have on the agenda for April talking about the signs and banners and such so we can we can decide whether we want to continue
with what we have or whether we want to do something more splashy or whatever so we can figure that one out becky what what else comes out of the administrative budget uh printing when we print the flyers to advertise the feedback sessions
um the uh annual uh uh fee that goes to the community preservation coalition which is technically optional but it's great to be able to give them that um that fee because they provide a lot of services to the city i've called them up so many times and I don't think a single
time yet I've got their voicemail um every single time I either get Stuart or Chase from the Community Preservation Coalition to answer questions about Community Preservation Act stuff oh which actually reminds me yeah that I had that question at our last meeting about whether we could actually make a
larger donation to a you know more money than they asked for did you were you able to get that question answered for the rental assistance i thought I thought the Oh the question that was the question about giving more
money to um an applicant than they've requested i have not answered that question yet but it's on my task to check in once we get through this uh submission process yeah okay anything more about the budget and what we are planning to do um ju if I
could just one one other thing for the administrative expenses that we haven't done but um we could do at some point is if we um are requesting that people install permanent signage does that come out of our administrative expenses we would purchase the sign and they would
install it so the way it's written in the um grant agreement that all the applicants sign is that if they do have a permanent sign that lists any any donors at all um that the CPC has to be
on there um and be acceptable to the CPC so it's not required for them to have a sign that list donors but if they do the CPC has to be on it um so yeah that hasn't come up yet though obviously but yeah I'm just saying if if we did if we changed our procedures to require
permanent signage yep i think you could do it from the administrative expenses or you could be telling people upfront to build that into your budgets when you apply okay right at one point we were like "Oh we should make everybody get a little like disc that says like
you know this project right some some sort of little thing like that you know this project you know partially funded by C CPC in X Y and Z year and it would be like either embedded in the concrete or on the side
of the wall of the project or you know nearby the thing or wherever else there was a sign but you know I don't I don't think we went necessarily went forward with that well we can bring it up i I do want to talk about this it is on the
agenda for April so we you know people should think about it now and we can really have a really you know extensive conversation on it on what we want to do cool anything else around the budget itself the numbers the fact that we have 30%
um for community housing which is different than what we're required to do by law just so everybody knows we're required to do 10% absolute commitment we have chosen last year to do 30% um obviously that's continuing in this budget is that okay with everybody
i think it's only fair given the the the need you know it's pretty it's a demonstrated need at this point okay i just want to make sure that we're all clear on um sorry sorry my my only suggestion would be uh I don't know if anyone would want
to do this but we could up it even more we could do 50% community housing 10% others just because housing's so expensive and it's everyone's like highest priority when they you know respond to our um surveys and things
like that um you know just throwing it out there that that is a possibility my my um my inclination on that is no just because we have the freedom to throw as much as we want at it from the flexible funding and I don't feel like
the the 10% for open space and historic resources is excessive so um I mean if we just did the minimum on open space and historic resources then we could throw the rest of it at housing i just don't want to lock ourselves into
something that's that's my take on it especially when we don't know what will what applications will surface yeah like this year there actually weren't that many in the housing
or right there was only there was six there was six and we lost one dollar-wise they were dollar-wise they they weren't huge this time right yeah if if it feels like it's worth worth keeping it keeping it flexible um right
we're yes housing is expensive also we're you know we're frankly small potatoes and right if we if we're 100% into housing we could build like one unit of something
maybe maybe yeah and I don't want to discourage people to have big ideas in other categories okay yep okay any other comments on on these numbers okay seeing a lot of shaking
heads I would entertain a motion to accept the plan as written up there i think we already have a motion don't we i think a motion oh good i'm glad you know it's it's hard for me to follow okay um then we'll go to a vote
okay um Donna yes wy yes gar yes sarah yes becky yes travis yes jack yes and I'm a yes okay moving on to old business
do we have anything uh for either fiscal 2003 or 2004 uh let's see the Agriculture Society barn rehab has been done for quite a while but as we know the uh historic preservation restriction is making its way through the process that should be going before city council
pretty soon um I haven't heard anything from the mayor's office but I submitted it to them so should be pretty shortly um the historical society um for their document preservation project is um getting pretty close to being done um they just submitted a reimbursement request for um all the materials that
they purchased in order to make the project happen um so I processed that this week um they the reason why that one is um went a little bit longer than expected um was the building um doesn't have very sufficient heating um during
the winter so they weren't able to really encourage volunteers to be in there in the cold um so now that it's warming up it's much easier for them to work on it the uh I've not heard anything from the Museum of Our Industrial Heritage but I should soon for their quarterly report the clinical
support options um picked up their banner this big CPC banner um so that that'll be displayed as along alongside they're also doing um a temporary sign that lists all the the funders and that includes uh the city of Greenfield um
haven't heard anything from Christy on either of those um outside of meetings uh let's see how long are they supposed to display the banners uh it'll be up throughout the until the project is complete that's cool that's very cool yep
um otherwise don't think I've heard anything on the 24 projects a lot of these are contingent on the nice weather so hopefully lots of updates okay um just is the map mapping like the Highland Park mapping
thing from the first year still going on the the trail restoration i can speak to that a little bit um so we did receive some money from capital and we have been working with the Furcog
um to to establish the map and then also recreation commissioners have been asked to sort of go out and look at the trails and try to figure out you know which ones are appropriate for bikes and which ones are appropriate
for just walking um there's some conversation about do we not even try to make some just walking and let bikes on all of them because the bikes are probably going to go on all of them anyway um and you know so so that's
where it is it's it's moving along but it's slow and the same with the uh um the the improvements the um boas uh Kimboas improvements that has been a challenge with getting
all of the permit from permitting for uh conservation and uh uh species protection and I think that it's you know it's been sort of uh hanging up at the state and then of course it also
relies on Americaore volunteers who have a certain time frame and it's just the the I would say timing of these things is what timing in
bureaucracy is what makes things really really slow you know and then by the time one domino falls it seems like another one just popped back up the mapping was originally a furcog thing right yeah and it's it still is um
but there was some money to uh my understanding is that there was some money that came from capital last year it looks like nothing's coming from capital this year um because things are so tight i I have to review my rec
commission files i I I feel like I should know this i'm at all the meetings and then it seems like it just goes out of my head i I I can't blame our recreation uh director for not telling me so I got to take ownership of me not
remembering but I can tell you that things that would continue to chip away at it i I should mention that if you drive past down Wells Well Street the uh construction on the Cso project is moving along and it's really it's really
nice i expect that we will have people moving into apartments in spring 2026 wow so oh it's moving yeah it's moving um Okay um so anything more on that if
Donna finds a a a nugget of great information that she wants to throw out we can do that um but you're not going to do that now okay so for the next meeting if there's something that you got that would be great okay um with
that I would entertain the next meeting will be on April 24th um great so uh we're going back to our regular monthly schedule um and I would entertain a motion to adjourn
move okay we've got GA uh a motion from Gar and a second from Donna i don't think we need to go through this all those in favor i okay we're good thank you all very very much this was a a lot of meetings and a lot
of hard work and I truly appreciate everything that everyone's done [Music]