--------- call this um meeting of the uh sustainable green bill implementation meeting to order. It is 4:04 on February 26th, 2026. Uh chairperson's statement. This meeting is being recorded by the sustainable
greenfield implementation committee. If any other persons present are doing the same, you must notify the chairperson at this time. being hearing none. Uh we're going to have an introduction of committee members since we have well we always do
this individually. I'll just make a point that any um votes that are taken will be roll call votes since we have a couple of members uh that are remote and I'll start the introductions. My name is George Tulumsus. I'm the planning board
representative to this committee. I'm the vice chair on this committee. uh because the chair is absent uh from this meeting. I will be chairing this meeting and per the chair's delegation, I typically facilitate these meetings as I
will do today. I'll pass it to my >> uh France hat member of the public. >> Graham Marinus, member of the public, >> Nancy Hazard, member of the >> I'll continue with the the members of the committee.
So, we'll go uh to the screen and Max and then Jonah. >> Uh my name is Max Webb and I am the precinct 9 city counselor designate. >> Oh, awesome. I didn't realize that. Max, welcome. >> Welcome.
>> And I am Jonah Keane, a public member. >> I am Amy Kalain, the community economic development director and the planning department designate. and then we'll go to the person who designated uh you Amy. >> I'm Meloise, the planning director.
>> Thank you. >> Okay. Um >> thanks for coming Amy. >> You too. >> Uh next we have public comment, but we currently have no members of the public. So if we do have someone arrive, uh I
know Hannah as chair uh has often been a little flexible about the timing of that. So I will channel her for usual preference. Uh the next item is for approval of the uh January 22nd meeting minutes but they are not yet available.
Um I did want to uh mention um that I wasn't at the January meeting but I saw a preliminary draft and I think that at that meeting um the December minutes hadn't been available. So, I just wanted to check that's accurate. And just to
note that that >> um if that's what it said in the minutes, then yes, I would say that is accurate. >> Okay. So, it looked like the December minutes were going to be addressed at this meeting. So, it sounds like we'll have >> Oh, buckle up for March. >> Buckle up for March. Very good. Nice. Get >> a little water because I have banana
bread. I'll be right back. Okay. >> See, you got to provide beverages along with banana. Okay. Uh, pause for just a second. So, Bram comes back. Um,
and um, the next uh, item is kind of a return to an item that was discussed some length uh, last month. It's master plan updates. There are two components to this item. Uh, the first is chapter
update starter discussion. We have 10 minutes set aside for that. And then we have SGIC event planning subcommittee update. So chapter update the um description is discussion of chapter update goals including incorporation of
revised chapters discussion with member Morenus and director of planning lois regarding incorporation of revised chapters and any additional work needed. Before we return to um um Bram and Ella, I wanted to just uh weigh in a little
bit um because I wasn't able to be here um last um last month. Uh the um recording hasn't been uh I looked it it hasn't been available anywhere, but I was able to Amy was kind enough to give
me the rough draft uh minutes. And a couple things I wanted to clarify. Um uh Ella hadn't been uh clear about what had been provided to the uh planning board. I wanted to be absolutely clear the um all of the materials for the two new
chapters are were presented to the planning board including the full narrative of course and then the implementation tables. It was just the um once all these materials came to the planning board, the planning board put
uh a special effort into looking over the the um uh wording uh of the implementation tables to take full responsibility for that, review them in detail and make some edits. The vast
majority of it was approved as is, but the planning board did want to take responsibility and um did make some edits. Some were minor like changing from bylaw to ordinance, which bylaw was for an example from a town whereas
ordinance is for a city. Um but some of them were substantive, taking some things out that felt like they were in the wrong chapter. They belonged in a uh transportation chapter, for example. and some were um seemed factually erroneous or something like that or some were
duplicative. So um there were some uh changes made. Um so I just want to be clear about that that all of this was reviewed um by the um uh plan board and I wanted to say this is um having been
involved in the um first uh master plan process when I wasn't on the plan board. I was um a citizen who was on the I was um uh put on the master plan advisory committee. Um and I ended up being the
chair of the uh transportation subcommittee and so I know that there was a lot of hands involved with putting together um those material and we had a very active um consultant. So there were a lot of hands that were involved in putting that together. So we had the
students as a consultant in this case and we had you know a subcommittee of this um of this committee plus members of this committee that put this together and then presented this to the planning board. So there was a lot of stuff that went before it got sent to the planning
board and then the planning board um took um responsibility for after reviewing it. So it's kind of a parallel uh process. So, um, I just wanted to kind of offer that that there was a lot of input prior and then the planning
board taking it on and and reviewing it and making some some changes and there were some changes. I wasn't on the planning board as I say at that time. So, I don't know exactly what um, uh, what adjustments were made by the planning board. I know uh, the planning board chair at that time was on a number
of the the subcommittees, served on a number of the subcommittees and chaired some. Um so it was different in that regard. Um uh so um just wanted to offer that comparison of the two processes. And the other thing I wanted to mention
is and I I I sent um cuz I couldn't be here um last time I had sent an email to Hannah and um and uh Amy, but I just want to be real explicit about having uh participated remotely. I was I was sick for both meetings. But in the planning
board meeting the evening before and um just want to be clear the planning board's input and this is related to the um uh whether the um the new chapters were um replacing um substituting or supplementing. And
basically the statements are the planning board came to the agreement that the new land use and natural historic and cultural resources chapters should be considered as additions to the original chapters not as replacement. So this committee's dissemination about
these two chapters should somehow incorporate the unaccomplished items from the original version. The planned board was clear that such diss dissemination should not be treated as an archive of already accomplished items from those chapters and then added the
SGIC could of course continue to create separate documentation listing master plan items that have been accomplished as we've done in the past. So just want to make clear it's trying to retain unaccomplished
items from the original chapters so not to lose those but but to um keep those alive to be continue to be worked on. So I hope that's some clarification which I would have offered last month if I had been here. So I hope that's helpful.
Um was there a determination made about which things which um action items or which goals or which strategies from the old plan haven't been accomplished yet? Do we know which which one is which? >> That is more what this committee has
tracked than what the planning board itself has tracked. >> Do we have an accounting of that anywhere? >> Some I mean that's that's what we have done in in uh fits and starts to some degree. we have some uh documentation of that, some tables of that. That's that's
been a lot of the work of this committee. Uh I can't say an absolutely comprehensive uh >> because I haven't I haven't seen anything that said, you know, here's the updates that says which is what the what's been done. When I visited um with Eric,
>> he had been tracking on his own >> the land use chapter and had a nice accounting, you know, indexed to all the indices of the old plan, but I haven't seen that here. Um, and so you know, Ellen and I talking and we're asking
ourselves if there's something that's in the old plan at the level of a goal or at the level of a strategy and maybe it's at the level of one action item in the new plan, the new chapter. Is that because it's been accomplished or because it's been demoted and we didn't
know how to answer that question because we didn't have access to this thing you're saying. So certainly I'd love to see it if you know that there's a document somewhere with what's been done, what hasn't. As I say, and I'm looking to Nancy, too, because we've been on this for the whole
time, and it it we haven't had uh totally comprehensive systemic approach to this. We've we've done it in various formats and forms, but we have been doing some of this. So I I would think in some ways this
um this uh process would spur us to re review and revisit this to be more comprehensive about that. So that would be >> so if I could rephrase, you're suggesting perhaps that the people who
are in the around this table now >> might know enough by remembering or by looking at whatever documents they have access to from before I got here to be able to go through the old plan and say except for the things that of course Eric already document that done not done
not done not done >> to a certain degree. Yeah, >> that's a thing that's worth doing an agenda item for the future perhaps you're saying. I'll I'll ask Nancy about to weigh in on that, too. >> I think there's enough knowledge to be able to look through it pretty pretty
quickly, actually. I don't think it will take forever. >> Awesome. That's great news. >> So, we'll compare. We'll have the two. >> Well, this one is just looking at the old try to trim down what's still alive, so to speak.
We got 20 things and we're trying to see are those in the new plan. That's that's not so hard. 200 starts to be very hard. But if you first go through and say here are all the things that are not done and then those are the things we compare with the new plan. That's an easier differential to assess. >> Are we talking about for the entire master plan
>> just for the new chapters? >> Two chapters. >> Although we probably should have been like for economic development if we're ever going to be redoing that. Yeah. >> We're going to need to do an assessment of what's accomplished. Yeah. Well, and I would assume that so just thinking
about the chapters and the tasks that relate to me, that's something internally I would think each department head is doing that work on their own. It's that's feeling to me like a big and not necessarily the most productive
thing for SGIC to take on. I guess if back when I thought we were talking about the whole master plan that seemed to me like >> um I can't fathom the amount of time that that would take and I'm not sure to what end um I like as a whole task without
involving department heads that does feel like we're just updating the entire master plan which feels like a big lift. >> Yes sir. Uh yeah, I was confused also about whether you're talking about the entire thing or just the two chapters that were
recently updated. Um and as far as the two chapters that were recently updated, this committee asked Eric to take the spreadsheet and to update it before we started. So, and then the economy kids could look at it. I shouldn't call kids,
but excuse me. Um, so the Excel the spreadsheet that you're talking about that you found that Eric has and which I think I also have but anyway he did that >> for Landis
>> and also for NHD I believe >> because those were the because there were two chapters and >> the thing he shared with me didn't include NHC so it may be that he or someone else has that in which case you should definitely go get I thought I remembered though when we
were going through them that things we were looking at things that were accomplished. So I'm surprised you're saying that he removed them before it came to us. >> But you didn't remove them. Oh, I said um uh that when we handed over the mountain
of materials that we handed to the Conway students, that was one of them and they were supposed to look at it and be sure that things weren't lost. Now, maybe things were lost, maybe they didn't do a good job, but I don't I
can't speak to that. Um, >> one of the things uh last meeting George that somebody asked wasn't me was is there an accounting by the Conway students of how they looked at the old took out the stuff that was done left
the stuff that wasn't done so that you could see how we ended up with the implementation tables that we have. >> It sounds like Nancy saying that's not what they did. Yeah. >> Oh, right. You weren't sitting in Jonah. You were weren't you sitting in on the Conway
school? >> Yep. >> Yeah. Yeah, I was involved. Yeah. >> Yeah. So, no, we didn't. The committee, as far as I know, did not ask them to do that or justify every little detail. It's because you think about it, it's a
what 10 week progress project they have. >> Yeah, sure. I'm not implying anything else. >> It's not. It just wasn't going to happen. So this is this is the some of the inner workings of this process. The
>> the four um members of this committee and Eric is the one who took it to the lead on >> and Jonah and myself and >> Eric and Eric took the lead on on um uh uh organizing a lot of these
materials to initiate the process. And so it sounds like some of that and this is some what I hadn't been clear on exactly how that worked. And so that sounds like that's important to know exactly how that was
put together and what what if that did kind of what we're talking about um as far as um um sorting out what was accomplished and what wasn't what needed to be included. So, if that's what you're saying and that's what you were called, Jonah, and unfortunately Eric's
not available to um um affirm that or or clarify about that. So, >> I would just add that uh everyone, well, particularly Mary and myself, I guess Jonah, because you weren't involved in the, you know, over
history over time, but it wasn't just Eric that offered materials. it we all sort of brainstorm what materials exist in the city of Greenfield that has to do with this plan and what should they have. So for
example I put out there the pollinator plan for them you know that they fur had done and I remember Mary put out a whole pile of things that had to do with the tree committee and you know on and on. So we we
onslaught of I mean stuff it was you know how they could they they couldn't go through all it but Mary had and Eric had access to lots of um
maps and all kinds of things that that they shared with the Conway students. I'd like to just share a couple things and then hand it over to Ella rather than make you go first unless you want to. >> Sure, you go ahead.
>> So, I've been ever since I, you know, moved the old plan onto Air Table and was then considering okay, you know, there's this this column for status, what do we do about that? You know, is it our responsibility to be tracking status?
And I was thinking as an implementation committee, I can't imagine what would be a higher responsibility than that. And when I spoke to Eric, I said, "Do you think that one of the things that we should be doing in our meetings is going through the plan and tracking status?" He said, "Absolutely. That's
like that's what you know you guys should be up to." And then because we have a document that's updated status, we have a reason to work more closely with the department heads because now they have that. Um, so I came up with a twopage
uh sort of proposal for how the committee should in general be updating the 2014 plan. Um, I shared it with um Amy and Hannah. I think I CCD you with that, although I didn't I'm not sure if we ever spoke to it. I also shared it with Ella
and um Ella correct me if I'm wrong but I believe what you said is that makes a lot of sense for going forward what to do but clearly the chap two chapters we have now are a fat comp plea so it's not something you're going to be able to backwards apply do you remember that
>> no >> okay so for the next meeting I can share with Hannah and Amy because I didn't it wasn't an agenda item that I presented here it's something that I came up with like here's what the committee could be doing to make this happen. I wrote it up
after speaking to Eric. So, so one like thing is this whole how do we track update status for the chapters that we have. Um the next thing was
asking the question can it is it possible to incorporate the new chapters into the old in such a way that if somebody said hey I'd like to look at what the master plan says about land use what would they find looking at the
implementation tables because you know the way we relate to a big narrative is very different than the way that we relate to implementation tables and depending on what your job is you're going to either interested in one or the other depending on what you're trying to do. Like there's the go and find whether
the plan talks about this so that I can justify doing it because it's in the plan which is just a nice little search and find thing. That's easy. But if you say well gee I actually want to I'm a department director you know I want to go and be doing the thing that's in the
plan. Am I going to go and read the narrative or am I going to go look at the implementation table? And if I'm going to go look at the implementation table, gosh, it would be handy to be able to filter out the things that are already done and just say, "Oh, here's a nice set." So all of this updating can be making
the plan more accessible and useful to directors now. But to do that, we need those updates. But then we also need the relationship with the directors. Um Amy a couple of seconds ago said something about for her it's easier to imagine her updating the economic
development chapter than imagining that the whole committee would go around to do it. Is that what I heard kind of heard you say? Not that it would be easy but that would be easier. >> No, that's not what >> I didn't understand that. Okay. I I do hallucinate a lot I suppose. >> Um >> I was probably not particularly
articulate but >> and I know that when I spoke to Ella and you correct me for a moment this time I'm I'm going to get this one right. out. I'm pretty sure that >> I can also share what I said for myself >> that no asking the department heads to go through and and update the chapters status of what's done and not done was
going to be a big burden for them. >> I do think that reaching the SJIC reaching out to department heads on the status of the master plan uh will be very difficult to yield substantive detailed responses.
So, it's a job that could be done, maybe would have been easier to be done a while ago, and now the question is what is the payoff for doing it if there's going to be a political cost and a time cost and everything else.
>> So, that's with updating. So then in terms of integrating um do I imagine that a department head is going to go let me first go and look at the filtered what's done and not done from the 24 plan 14 plan and then go and
look at the filtered done and not done from the 2024 plan and somehow imagine those things together even though it isn't being presented to me as something integrated which it can't be unless we were to reindex everything in the new implementation table so that they'd show
up in the same database. >> So what I was working on and Ella was watching me do and participating is trying to look at well how do these things match up? Like is there any way to fit them together? The committee said don't go and try to make that merge which I didn't try to do but we were
just comparing them and I had sent Amy an accounting of that a couple of spreadsheets a couple days ago. Amy we had a chance to look at it. >> Yeah. Um, but at least at the level of goals and strategies, we can say, "Here are the things in the old plan. Here's
where they showed up, if they showed up in the new." What we present that makes this useful to a department director who's cleaving to the implementation tables. I don't know. That's a real hard one, too. But then the question that came up to me
as I was doing this work is are the department heads still cleaving to the 2014 implementation tables? Um I'm not a department head so I have no idea. I know Eric was cuz he showed me those
updated things that he had. But when I spoke to Ella, she said she wasn't she didn't think that they were. But I want to hand it over to Ella. you know, my my work ended with me saying, "Here's what I see in the comparison between these
two things. Here's a narrative where I'm just writing and looking at the new plan and the narrative of the new plan and saying, "Oh, gee, all this stuff about the trees. Look at all that. And and look, there's all this stuff about pollinators." And that stuff wasn't really in the old plan, you know, at all
compared to how much it's in the new. here's some things that aren't in the new that are in the old because we if we wanted to do some kind of presentation to somebody saying that we've compared the two things a document would be helpful but in then thinking but if no's
using the old implementation tables what do we do with that >> I'll call on you friends briefly and then want to get to Ellis I'm done >> part of the presentation >> yeah I I'm trying to understand you say you compare the two but you but but what's what's the product you you have like a table.
>> I have a couple of spreadsheets, >> okay? >> Comparing goals to goals and strategies to strategies, >> okay? >> And in a situation in which I look at a strategy and it's nowhere in the goals or strategies of the new plan, gear table allows me to just do a keyword search
>> and it goes and finds in whatever this is what you couldn't do in the PDF. It finds wherever that shows up in the new plan and then shows you, oh, this is in, you know, element this, goal, this, strategy that. That's where that's showing up. You got something over here
that's goal three, and over here we're finding it in >> in implementation action 1.2.5. What does it mean that it's there? Helen, >> um, thank you for all this discussion and it
does seem like we've had a similar discussion at the meetings that I've attended. Um, and I want to thank Bram for all of his work setting up Air Table and and attempting comparisons of the old plan
to the new plan. Um, I have a very short little summary of the work that I've done and I just want to step back because I feel like maybe I contributed to this ongoing discussion. So my intention was at the first meeting that I attended
um there was discussion of how to roll out the updated chapters that this committee has worked so hard on and I felt like I want to wrap my head around this a little bit more. I want to make sure that we're clear about the com what the chapters
are updating, how are they different than the existing chapters before we go public. And then that led to many interesting conversations about how difficult that comparison is that Bram has articulated very well because the numbering is different and the goals are different and the strategies are
different. And Bram again attempted a lot of technical ways of solving that that I that were hard for me to engage with but more but precise and accurate. Um I finally just did a brief comparison
uh that was not nearly as precise as Brams. So I apologize for that. I um hope though that it's easy to understand. I kind of went with understanding. Oh, can you turn on the sharing? Oh, sorry. I didn't print this
out. Um rather than accuracy, went forability. >> Mhm. >> Um you know what? It might be faster if you just plug plug this into your computer and then I think you should be able to
>> I don't think it's shut off. I think that will just give you the power. Maybe >> there you go. Oh, sharing turned on. It's good. >> No, it's not. >> And then I think you have to click gamy share to the mute. Share to meeting. >> Oh, viewing locally. Yep. It's a good
thing. >> Maybe you have to make Ella the host. >> Share to meeting. No, it's plugging in. Did that >> great. Thanks. Look at your Why is it still the host isn't allowing sharing for this meeting? >> Still.
>> Yes, I am. >> Oh, host tools. Okay, here we go. Wait a minute. >> Saying that and just go to >> Okay, go. >> And Ella, you can sign out of Zoom. You don't need to be logged into Zoom, Ella. Uh, you're connected through the city hall meeting. Um, so you're live.
>> There you go. >> So, what Zoom do I open up? >> Zoom. You don't need to. >> Got it. Yeah. Got it. Got it. Got it. Cool. Thank you. Okay. Um, so this is really cursory kind of just like my thoughts. I had the two hard copies and
I this is not as sophisticated as what Sam Bram set up. I apologize for that. the my brief notes comparing the 2014 master plan and the and the update just at the goal level and the strategy
level and then I read the tasks to to kind of get my understanding of what the task would be and used my professional opinion to interpret those and compare those. Um, so I've labeled here there and as
Bram has noted it's difficult because it's not a onetoone correlation. Goals are different. Some strategies are goals. A lot of things got moved in between chapters. So I really tried to like zoom >> between chapters. Yeah. >> Yes. >> Mhm.
>> So that's what my understanding of Bram emphasizing this issue of in indexing because they're kind of uh non- hierarchical and hard to compare. But instead of that, I basically just zoomed out and tried to synthesize things in my head and make some notes. Gotcha.
>> Um, >> thank you. >> So, the 2014 master plan resources chapter was about, this is again, this is just like really high level, but goals were related to cultural identity. Um, this would be a lot easier if I had printed it. Sorry,
>> I can do this later. But um so there's cultural identity and the strategy was about a marketing plan and that was basically carried forward into the updated chapter. Oh, I want to reiterate that my intention in this comparison is really
to uh help me wrap my head around it. It's not at all to interrogate the process. It was a as thorough as an how many students can do led by very capable people including my predecessor and all of you went through a detailed process.
So I am not interested in reopening that it's more about what do we do now? >> Um goals around recreational opportunities the strategy was about recreational facilities. So some tasks under that were achieved
such as combining parks and wreck department into one department which I assume they did because now it's parks and rec department. Um and otherwise things are addressed through open space and recreation plan. There's no goal or strategy about that now but there is an
open space and recreation plan. >> That's a separate document. >> Yeah, >> we have one. Yay. Um, in terms of land conservation, identifying and conserving priority land was generally carried forward. There was a strategy about reforming environmental
rags. Some of those tasks are in process such as the noise ordinance involved with that. Yeah. >> Then there was one about townwide events and this was removed interestingly. So from my digging around a little bit, it
looks like so there was a strategy about a downtown cultural center. It looks like that was kind of pursued um that building >> reached a dead end. Yeah. >> So that one was removed and is not in the updated. >> There's one quick question. When you say removed, intentionally removed or not
continued? >> Not continued. Not included in the updated chapter >> because we the group our town has agreed not to continue to >> No, no. I just wanted to clarify that. >> Yes. Remove means not included in the updated. >> Okay. >> So, that's a better
>> cuz it could be not included because it was an oversight or it could be not included because it was intentionally it's not going to work. >> That's what I mean. >> Yeah. >> Yeah. >> So, it could be something, oh, we missed including that. We want to keep it. >> Uhhuh.
>> That's that's the kind of thing. You know what I'm saying? >> Yeah. >> So, >> yeah. I kind of trust that all of it was intentional, but that's a good distinction. I'm not sure. Um, then there was a strategy at townwide programming, and that was not in the
updated, which I was surprised about, and I don't have an explanation for that. Then there was one about cultural district achieved. Okay, no one else thought. I'm just kidding. I
don't know what the backtory of that is what kind of activities achieved because it parks took on new programs and stuff. Anyway, >> I didn't know that. See, thanks. That's my opinion. I don't know if other people agree. So, I should just be quiet. >> I didn't catch that news. Sorry.
>> No, this is all me, you know, my two months upon process, the memory that people have, >> right? Yeah. >> Yes. >> Okay. So, >> that's achieved. We have all kinds of citywide parties. Historic resources goal generally carried forward. Carried
forward meaning generally duplicated in the updated chapter. >> Okay. >> And then CPA was achieved. >> Y >> then over here is the 2025 updated resources chapter with goals and strategies. So some
strategies are already achieved. The we have an open space committee. Mhm. >> Um there's a goal on tree canopy and there were strategies about trees that and some of it were achieved. There's a there was a tree uh ordinance adopted
since 2014. But I think there's like new emphasis >> on trees. Again, land conservation was similar to existing access to green spaces pretty similar although a new emphasis on equitable access. Mhm.
>> Um, water bodies, there was a new emphasis, which I'm kind of surprised about because I'm sure that was a priority in 2014, too, but there were more strategies and more specific. >> Um, and then in terms of agriculture, similar to existing, but protecting the
land, supporting the industry and the jobs, >> um, and food production on public land. And then historic resources, new emphasis on indigenous history and public art. Yep. >> Otherwise similar identity similar
then yes >> I was just going to say it's great go ahead. So then um we get land use so this is the second slide similar formatting but about land use. So the
goals over here open space management uh strategies about establishing an open space committee that was generally carried forward identifying critical parcels generally carried forward
adopting CPA that was achieved. Huh. So I guess that was in both chapters. >> Some things were in multiple chapters. >> An open space committee that that's >> that's the subcommittee. >> Yeah. So that's a that's >> well this so this was the 2014 so that
was carried forward to the updated and then achieved >> we actually carried knowing that the task force was being created because uh both the master plan and the OSRP call for the creation of an open space
committee and it is a task force a subcommittee so we left it in there intentionally that >> so it isn't >> it isn't technically achieved okay >> it's not technically achieved So, we left it in there on purpose because we thought ultimately it should be a standalone committee somewhere. >> Good point. Good point. >> Thank you.
>> Okay. Unfortunately, I can't take notes on this, but this is all good information. Um, agriculture. Yeah. So, see this goal about agriculture was in the land the old land use chapter and now it's in the new resource chapter. So, some of this I've already talked
about because >> now it's in the new >> resource chapter, >> but basically it's very similar um except for the old plan had something about backyard gardening which I don't see in the new
um green infrastructure. New words were used but I it's basically very similar. um more emphasis on tree canopy. Um but similar strategies. Um okay. And then
compact there was a goal on compact development and my uh the strategies being about basically reforming zoning everywhere. And I would say that some of these tasks were achieved such as reducing parking maximums. There was a lot of zoning
reform in like 2020 2021. Others are still in progress as in the downtown design guidelines and some of them were removed. There were a lot of tasks under here but a lot of it was done. Um okay and then sorry this is it is
kind of hard to navigate online. I'm happy to share this. So then the updated land use chapter there's a goal specifically about downtown which I think kind of correlates to that compact goal but is but it's slightly different.
Um so there's a new emphasis on downtown promoting development gathering spaces storefronts volunteers business support multimodal access. Um there's a goal specifically about housing. There was no goal specifically
about housing in the 2014 plan, but a lot of the strategies are similar about reform and zoning. So, I'm saying it's generally the same. Um, there's a goal about industry and
that's new and industrial development. There is a goal about water infrastructure. Um, and that's a mixed bag. There's a new strategy on the sewer system. Storm water management was generally carried forward, but there's new emphasis.
Um, landowner best management practices generally carried forward and then a new strategy about educating residents. And then there's a new goal and new strategies on solar. So would love corrections and more color
on this, but basically I think I'm done. And from this, my conclusion is I kind of get it now and thank you for all of your work and I don't want to get in your way anymore. And so I think you should go for and present this to the
city council as planned, present this to the mayor as planned and take it public. My recommendation to the committee would be to make that actionoriented, which it seems like >> Oh, sorry. I just stopped sharing. >> That's fine. is totally what you all
already were considered considering. I know Jonah had talked about focus like if you have a community meeting focusing it on the open space task force um priority conservation parcels which I think makes a lot of sense because that's like for it's it's
an example of implementing this work. there's been so much work done. Now, let's start being the payment and and like getting the work done and moving past the really laborious
um drafting and production of the of the actual chapters. So, that's my suggestion. Hold on one moment. I read a lot of notes myself. Um yeah, go ahead and do community
engagement and then we would you know Amy and I have discussed what our respective departments what opportunities we see in further implementing some of the
strategies um like the main street complete streets project. So I I uh reaffirm that as like like kind of an ask or a recommendation of a priority for the SJIC. And then the last thing I want to say is to clarify my my
recommendation or my understanding of what supplement versus replace means. But of course the planning board supersedes my recommendation. to my understanding is we have this really nice PDF of the 2014
plan. We have this really nice PDF of the updated chapters and then further edited tables from those updated chapters. I think all of that should be posted online. All of
that should be released publicly. Um when I reference land use strategies I as a staff will reference the updated strategies but we have
um 2014 like basically for reference um I don't recommend when I understood so in that sense it will replace the strategies will replace the table will replace but I don't
recommend actually splicing and dicing the PDF. >> So, there's just two nice documents. And in some ways, it might have been better if the updated chapters were more fully
integrable if the the numbers actually align so you could slice easily. Sometimes that is done. >> That wasn't done here. Mhm. >> So, it's really hard to slice. >> So, I think you got a nice 2014. You got a nice updated.
>> They live side by side. When referencing our land use and our resources strategies, I will be referencing the updated ones. That's all I got. >> That's a lot. Thank you. >> Thank you. That's amazing. as a helpful
as you put it high level uh overview. Yeah. And it it Oh, goodness. >> No, go ahead. >> Well, it it just occurs to me as Brmpton's pointing out the column on the 2014 plan of of uh >> status
>> status because if that were updated on that on that uh plan, that would be a helpful um if someone refers back to that. and that column were updated then anyone referring to that would have yeah
that would be helpful very helpful yes >> I'll pass right now >> okay uh >> oh actually I I do have a question >> so just to be sure that I I um have this
correct so it when I look at all those tables and I would love for you to just you know send them to all of us and Um, but that it doesn't there doesn't seem to be anything that was in the 2014 version
that got completely left out and that needs to be noticed or made note of. Is is that did I >> There are some things that are not carried forward. >> Okay. I trust that that was intentional,
but I leave that to the When we get those sheets, we can look at that. >> Yeah. And and verify that. Yeah, >> sure. >> That it was intentional. >> Did you find the email I sent you a couple days ago that had the sheets that
I put together with those? >> Um, I did not look, but I can look. >> Okay. It was it was obviously not for today, but if we want I mean I think we could let what Ella just shared stand and not go there. But if we want to go there and actually see the correspondences and the gaps, those sheets will tell that story and we could
present it next week. I mean next meeting. >> I think it would be helpful if we get whatever you have and we all get a chance to look at what you put together. >> Uh I just want to keep an eye on the time. Uh, I think we took a lot more
time than was allotted for this, but I think it sounds like it was necessary and helpful. Um, the next part of this agenda item was the event planning um, subcommittee update. So, we probably should move on to that unless someone has something pressing. >> I have one super fast question of Graham is Bram the document that you're
referring to the Delta report. Do you want me to share that with the committee? >> Um, you could share it now. Um, or we could wait until we meet again and I could present it and then people could see it because some >> Yeah, I wasn't thinking about talking about it now because I think people would want to see it first, but I mean I
have your Okay. >> Oh, absolutely. Absolutely. Yes. And it's a draft. Um, the one other thing just before we go, uh, Amy did manage to get the new master data table that we've all looked at for a while up online. So now we do have the ability to go and
click and see the table of you know chapters, goals, strategies, actions that we didn't have before. If we have the thing you're talking about, they can also be you can click a button that says show me just the things that aren't done or show me the things that are done. That's another benefit if we were to do
that work. But I do encourage everybody to go to the ta the page in on the city website for the master plan and go down and look at that. Um, and also uh the SGIC work page is also updated. Thank you so much for doing that.
>> Jonah, I saw you leaning in. Was that were you going to say something >> just about the next topic? >> Okay. Uh, very good. Let's go to that. Thanks. since our last meeting um speaking with Ella and with the open space task force,
we had uh talked about moving forward with the open space task force public engagement with a with the real focus on the open space task force um map that Ella mentioned uh and the work that just the fact that the task force exists and sort of what we're working on as a
public uh engagement opportunity. So, I I think we do now just have the question of how we want to proceed with these new chapters and if we want to have them back combined with what we're doing with
open space or if we want to have that be its own standalone thing. my reading of the draft uh minutes from last month. I I got the impression because we were in a bit of a muddle about the uh the chapters, there was
some hesitancy to include those, but I I think we're getting a little more clarity about that, I sense. And uh it would seem like that would be it would be good to combine them and as Ella pointed out have the uh open space task force material be something that's a
more actionoriented example of something uh coming out of the committee and out of the master plan. I I'm seeing a lot of nodding heads. >> I'm seeing less nodding head. Um, please >> combine combine the new chapters and the
example of what the OSTF has done. Yeah, I don't know. It just seems like a lot. It just to me it seems like too much of a meeting. Too much for one meeting. Yeah, two me I would keep them too separate. >> I think part of it depends on our goals with the new chapters. if it we we could
we were talking about the plan for the open space public engagement being an sort of an introduction to what open space task force is working on sharing the map and then having some breakout groups that focus on different parts of
what we're working on or stations rather that people could go check in on the different parts of the work. So there could be sort of a very quick overview of the fact that the chapters have been updated and then it could be a separate it could be a station. Um so would it
would have a lot less of the limelight and I guess that's the question is how much do we want to how much time and emphasis do we want to have on the updated chapters or is it more of a side note? >> Yes. >> Yeah. having the benefit as
Fras does of having been at the open space task force when we discussed this whole thing I got very excited about the idea of that this isn't that a standalone meeting for the open space task force would have the it's like that committee has never existed before and
it's like there's an opportunity to introduce the open that they can intro they may whatever introduce that this exists and what they're They've done an amazing amount of mapping and stuff. I haven't been involved in that. I just been
>> You've been an admirer. >> I've been admiring. I've been admiring. It's amazing. And there's definitely um I just think it would be a great advantage to the town and to towns people to really have the opportunity to
understand that in a deep way. Uh and so back to the SGIC, you know, rolling out two chapters. Um I guess we had this sort of idea that
maybe you know there would be a couple of it would be maybe a panel and there'll be different people talking about different aspects of the two chapters and trying to give sort of holistic view of of you know because
there's recreation in it. It's um there's open space in it. There's so many different I forget what the other ones are about, but but it seems like like you could be there and and >> you're talking about at a different event.
>> So So I'm thinking rolling out these two chapters, SGIC rolling out these two chapters. um I think would be a great thing. >> Mhm. >> And I think but I wouldn't want it to focus on the open space task force because I think the open space task
force would be much better off having a full meeting >> two events. >> So two events, right? So there would be an open space task force rep, you know, visible and in the SGIC meeting, but
just wouldn't go into all the maps and all the details and all of that stuff. >> So the question would be the order. I would suggest we do one in May, one in September, something like that. Skip the summer. Uh we could do the open space task force in May. Uh do a teaser about
the chapters in September, something like that. a little bit intro. That's one option. >> Yep. >> I like it. >> And we're cuz we cuz we OSTF I think is pretty much ready
>> to have ours and I feel like >> the chapter one not quite so ready are we? >> Fair enough. >> So have been made that's the proposal. >> Any other thoughts? I have heard that
opinion and understand it. I think I would still combine it because there's no clear ask. It's really like anformational update. We have this new master plan.
>> We would love your help on XY and this open space plan. Let's dive into the open space plan is kind of how I'm imagining it. and to get city council endorsement and like mayoral endorsement before them. Um,
but I certainly defer to but that way it's also like it wraps it up. >> We get a battling events one on one side. >> Yes. >> The thing that Ella just said is is my biggest concern. What is the ask? You
know, given that we have, you know, this kind of complicated thing. Oh, well, there's two PDFs. There's two implementation tables. Ella's recommendation is that we say the new implementation tables is the live ones. The old ones are for reference, but there are things to be committed to do
in the old that aren't in the new. Somebody who has a dog in that fight by care. Um, so the ask of the old plan, the ask of the old SGIC was come one, come all and implement this plan with us. right in 2014 that was what we that
was what our job was to go and do it was a very clear huge ask but now it's kind of hard ask so to me if you don't view it as an ask if you just view it as we went through this process here's the result here's what you could do with
this it's soft it's not a real >> boring >> right boring >> to boil it down to a new ask where we say here are the priorities of the new. Here are the existing priorities of the old.
Here's a way that we've sort of pulled it together so that you could reference both. These links go to the new, these links go to the old, but you're looking at a list just I'm I'm brainstorming here. You know, we have just like the SGIC's view is some of these old things are still important. We should be
looking at them. Then here are the new things that aren't in the old. They're important. We should be looking at them. Here's the list. If you go click on each thing, you go to the source of it, whether it's the new or the old. then we have a clear ask. But I don't think that's going to happen without a lot more work. Whereas the open space task force coming
before the summer as it's coming, you know, it would be really nice to really elevate that. >> I'll just respond quickly then I'll get to you Max. I I one thing I'd say it's it's what the planning board is because it's a planning board document and I think as Ella has framed it I think it's helpful to say basically we're saying
there's two new chapters. Yeah. It'll be an addendum. Oh, there's some stuff from the old chapters that it'll it'll still be there to be referenced. But the main thing is there are two new chapters and there are fresh chapters and they had a new process and here they are to be referenced and and you know,
>> but it's not an ask. In other words, we're not we're saying here are some documents, but we're not we're not we're not putting anything any analysis of them or any prioritization of anything like that. >> They're the same as the old as the old master plan. There were seven chapters.
These are two chapters. >> So in other words, go go go forth and implement these two new chapters. >> The planning board has endorsed. >> Can I add something to the conversation, please? >> Facts. Go ahead, please. Yes. Thank you. >> Um, thank you all for this conversation.
I've just been listening. Um, >> I'm hearing that we want to include the public. I'm also silently hearing that we need help and that we're going to the public to say help us. Um, so I think if
you could frame this, a I think you should go to community relations subcommittee to ask to do some sort of partnership and b I think if you could set it to where it's like here like I agree with Ella that it's just we've updated this is what we did. This is
what we're working on and then if you could frame it as like this is what Open Space Task Force has accomplished and this is what we're looking to do this coming year. Are you interested in doing this? And it could be, you know, based on the master plan would be my
suggestion to have an action oriented step. >> Okay. >> Thank you, Max. >> Um I would uh uh uplift Max's suggestion of going to community relations. I think actually that could be a really interesting um group of people to tap into. I um also agree the open space
task force as a separate meeting. feels to me like it would be a really good exciting robust meeting. Um, what was striking to me when Ella went through the changes is that we actually have done a lot and formed other groups. And I think we oftenimes do a really bad job
of celebrating that we actually did stuff. >> And I don't think there would be necessarily anything wrong with the ask being like come learn about the things that we did and we created all of these committees CPC, open space task force, parks and wreck with all these events
and all of those groups could use more public engagement. So come hear about what we've did that hear about what we've done. Hear about the things that we've created and learn how you can tap into all of these new even if they're not super new anymore things going on.
It doesn't have to always be like a >> deep ask. And I think if we get into the weeds of like here's an old table and a new table and this is how the I I don't think I don't think people outside of people in planning and economic development are going to necessarily care. Maybe planning board too. Um, but
I think they will care about hearing that like, oh, actually we're doing things and that's great. >> Clarification. Are you advocating for two events? >> I I not a hill on which I'm going to die, but two events to me makes sense in particular because I can see Open Space
Task Force being a really robust, great conversation and and I agree that I wouldn't want that meaning to get eaten up with conversation about chapters. Mhm. >> No, then that's it. >> The only thing that that kind of makes
sense to me is that the um the chapters that you know maybe should come first because then it introduces these things. However, I go back to the fact that I don't think maybe we're ready for the SGIC one. That's all. >> Yes.
>> I love your idea of celebrating. That's brilliant. And and it doesn't have to be it doesn't have to take a huge amount of time of a meeting. Uh it can be kind that part can be short in fact. And then I actually
love I think I heard you say um that you can introduce the two chapters but have an emphasis on the open space task force because there's specific opportunities for input into some of like the maps or
whatever. So that would be an you're asking something that's interesting. You're engaging people. I don't think anybody cares about all except for maybe a few people the planner people about all the intricacies
of how these things fit together or what happened in order to get where we are now or just let's do it all and and in a way that doesn't that doesn't short change the
open space task force and that celebrates our successes. Amy, let me ask when you were talking about celebrating these different things that happened, you which event were you talking about the open space task force or the other? >> I I was talking about the other one, but
I think actually what Nancy said right there is great that the master plan slashupdated chapter slash celebration doesn't have to be an hour and a half at the John's on whatever. It can be five minutes and a and some posters or something like it can be it can present
the new chapters and tea up the open space task force and then turn the floor over to them. >> I think you could also >> sorry I think you could also do like how the library community rooms have art up on the walls or lava just did something
for the tree committee. Um, that way people can see it. >> As far as a venue, you mean? >> Even just to like like if you're not trying to plan a whole party celebration, but you still want people to see like all the work that's been
done. Like people go to Lava just to hang out and read what's on the wall. And >> you know, there's there's plenty of walls around town where you can put the posters up >> is what I'm saying. >> Yeah. >> Yeah. >> Yeah. I think that um
I think that um no one gets excited about a table, but um the table represents a lot of richness >> and the table from 2014, the events we've had that have been very successful
over the years have been about what has been accomplished and what what concretely has happened and and um uh the things that we intermittently clapping about. uh some of them were quite quite wonderful and um you know and and through the years as we've had
all these uh all these meetings there have been some wonderful things we've cheered about um and that most members of this community might not have known about or or only only occasionally heard about and it it is great cuz that's what
the whole master plan process is trying to set some some lofty goals and then incre ntally move toward them as a community. Um and so again, you know, finding some way to capture how um that
inspiring that is and how much has been accomplished now, but can again be accomplished through these refreshed chapters. So that seems like there's a lot of substance there and that's not five minutes. So, someone else was going to talk. Yes,
>> I was going to ask Jonah since you're so imshed in in leadership of the open space task force like your thoughts that would be important. >> I I like what I'm hearing and agree with
a lot of what folks are saying even though some of it's contradictory. Um I agree with both both sides. Uh but I to me I I mean thinking thinking brass tax and just like getting making something happen in May which will be here
quickly. Uh >> I if it were to be included in the open space if it was to be one combined event I think it would not be as maybe the scale that folks maybe some folks are mentioning of its fullness. Um, I think it could be included in a in a smaller
way if we were to try to do it as one whole thing in May, unless somebody else has the time and energy to put more into what that chapter component would be. Um, I think that like that's the question for me is if someone if
somebody else is taking a lead on that and able to spend some time celebrating our success like doing the work to present and celebrate our successes, I think that would be great to include. Uh, but if not, I think a like waiting
on that would make sense to do it more fully. That's that's just a logistics capacity perspective. Yes, Ella. >> Mr. Chair, I would I'm really excited about that. Love this idea. I'd be happy
to work on preparing some kind of celebration of successes. And it'd be easier for me to do what I like fast and soon than big and later. But like to I could feel like I could do
a 10-minute presentation with the help of perhaps others colleagues. Um, >> that's perfect. >> Love it. >> Uh, >> fast and soon is easier than big and light. Is that what you said? >> Yeah. And what she said the little you're in the depths of
the the whole thing right now, right? >> Yeah. >> Yeah. I feel like a big event that's only about that is more intimidating. I would really need a lot more support to like organize the event. But if I can piggy back on someone else's event, that
feels much more doable. But I'm happy to do either. It's exciting and I kind of defer to the group. Like if you think it should be like from a more citywide perspective later, then >> I'm happy to defer to the group, but I feel like I could
do at least five minutes, but maybe more than 10 minutes. >> Yeah, that sounds >> awesome. And perfect. I guess my one other question in the logistics realm is >> is getting are the next steps feasible in the next two months as far as getting city council and mayor
>> right endorsement >> right >> I guess I defer to Max and Amy whoever thinks that's >> um I think you would have needed to turn in
materials for the meeting of March on Tuesday. So, I think we might have missed that one. Um, but for April, we're in the clear. >> Okay. >> And I I don't see it being the only
thing I would see like being a hot topic is like attrition of city cars. And, you know, we've got like the police asking for new cars, but they have other EVs that aren't working. And um as DPW gets new cars and um even like
the assessors um I think there would just wanting to be a process of department heads going to Carol to double check that they're meeting the requirements. Otherwise, I think you would have no problem with the city council or the
mayor. I mean, I can't speak for the mayor, but >> thank you. And again, it's it's um it's an endorsement we're looking for, not a vote, per se. So, just just to be clear. >> Yeah. Uh I think uh Jon, you had your
hand. And then Amy, >> well, I just wanted to be clear on what that process would look like. Could we send could we send it via email in advance for folks to read or would it be just brand all brand new on the at the April meeting and ask folks to endorse something that is quite indepth with
>> you would send it to the city clerk >> and she would email it to all of the counselors >> if it's just like an endorsement. Have you done this before >> in 2014? >> Okay. Um,
were we a city then? Yes. I think it's just, you know, like we take a I it's it's either the the council president endorses it and we all say yes or we all I don't know. I think
Amy, you may have more info than I do. >> Not really, but I have a plan. I think if um if if Ella and I are putting together a 10-minute celebratory something, we can start doing that assuming that this will sail through
gloriously. And if we get to May and we realize that we're up against it, Jonah, I'm sure can fill our 10-minute slot in the open space task force meeting with just more open space task force. So, I feel like we should move ahead as though it's going to pass. we should submit um
as soon as possible in order to get it on the agenda in April. And then um I think we should have some one-on-one conversations with city councilors just to give them a chance to hear about this and talk about it in advance of the
April meeting so that um it's not like the first time they see it is the night before the April meeting. >> Yeah. >> So you also could sorry to interrupt one more time. also could invite um Ella to the meeting and Ella could do the 10-minute presentation as an invited
city official because I don't think you've been to the meeting and Laura likes to do that. >> I would really encourage representatives of the f the committee that wrote the plan, but totally >> happy to be tasked. I'm gonna have to
head out. >> You're the planner. So this happens, >> but somebody could present it at a city council meeting as a as a group. >> Gota presenting what? Presenting the fact that we have two new chapters and asking
council or somebody to endorse accept it. >> So we would I think the idea the way I see this happening is that we would submit for April. Max, would it need two readings? >> And and what what are you submitting exactly? Yeah, >> I am submitting the new chapters along
with the planning board's recommendation that the two new updated chapters be adopted by the city council as the >> and I think this would be Jeff as planning board chair. >> Okay. Jeff would be submitting it. >> Perfect. >> But um I do think that Ella's
walkthrough of the updates and changes was um at a great level for city council to absorb. And so if it needs to go throughs at city council, Ella could come to the first one. I'm happy to
support you at it. Um or could just come anyway, even one. >> Do you think it would need to go through economic development and they would give a positive recommendation and then pass it to council?
>> Would that be the chair's call being Morris? >> Yeah. I'm not exactly sure what route it would go, but um yeah, I would send it to Tammy and Kathy and Laura and they can tell you exactly what will happen.
>> And by me, um she means chat. >> So, >> but you want to lead me in, I'm happy to support Jeff can reach out to me. >> We don't need any of this for the for the open space meeting, right? We can have it regardless. We don't need >> No. and and we'll move ahead with our
10-minute thing as though it's going to go fine. >> Okay. >> And if for some reason it doesn't, we'll um bail on Jonah and he will fill the 10 minutes with open space and we'll be >> Okay. Very good. I um I'm afraid um >> I'm 16. >> This is all stuff timesensitive stuff we
had to work on, but it's taken up a lot of time. So, we have less time than necessary for some of these other items. So, >> they are short. So you're going to be >> well they're not according to the designated time but main street complete streets project discussion of requests this is a follow up from last month y
>> request for mayor that sgic engage in research around experience of other communities that have gone through this process. This is the meeting. I think at the last meeting I said that I would write out a scope of work. I don't know why I suggested ask. Um and when I went
to go do that, I I think I just over complicated the ask at the last meeting. It's really a very straightforward one is the the ask is to do outreach to other communities to look around Massachusetts or beyond and find other communities that have gone through a
main street redesign process um like we are going to be heading into and to talk to them and get lessons learned, best practices, pitfalls that we should avoid um particularly geared around public engagement. In other words, it doesn't
matter where they put their waterline. Not that level, but how did they engage or not with the public and with the businesses and what could we learn so that we don't make the same mistakes. >> And next step is it >> that is the ask from the mayor um if
this committee would help in that work. So this committee can either say yes or no. Um I mean >> and the thing you were going to put together you haven't or will >> because I don't think I need to for those three sentences. I mean, if you tell me that I was not clear enough,
that's fine. But I just didn't feel like a good use of my time to write those sentences out. >> Got it. Nancy, >> do I remember correctly that Hannah or you had a list of communities that have done this >> so that it's we don't have >> both Hannah and I do have a just ones
that we're aware of. We neither of us have Well, I can't speak for >> there's not that many of us. So, you know, if we had three >> Yeah. Then >> we can certainly give you places to start. >> Okay. >> And then >> Yeah. >> So then we just need to contact that
those maybe it's a question of how many people on this committee would be willing to take a town on >> or if this committee wants to form like a small task force subcommittee group. I don't know that that's necessary because I but
>> and those towns will also perhaps know other towns. We don't have enough And am I right that the timeline I saw in the rough draft minutes, this is not urgent at the moment? >> The Main Street project is currently scheduled for 2029.
>> So there is copious amounts of time, but we don't want to wait until 2028 to begin public engagement. So it would be it would it's not I don't >> it's not a thing that needs to happen next month. There's >> But we can continue it on next month's agenda. >> For sure. Okay. Good.
>> You comfortable with that? >> Great. Okay. Uh, community leader, I'm sorry, climate leader communities designation. Next steps about invitation for SDIC to become the official local committee that is required for a climate leader
designated designation application. Who is leading this? Nancy. >> Yeah, I I got a report from uh Carol Collins um that she apologized for not being able to make this meeting. she is feels pretty confident that she will
make the March meeting and she would be interested in uh reporting at that time what she's been doing and that we can have a discussion and move it forward at that time. >> Very good. Thank you. Any questions about that? I guess not. We'll hear next
month. Great. Uh next item is committee schedule member roles and responsibilities proposal to shift to a quarterly meeting schedule for the immediate future. Um, this was a topic that Ella and I had discussed
um where I think it and this may be just our internal schedules, but it felt like meetings were starting to pile up on one another and there wasn't enough time in between meetings to do thoughtful work and our meetings were spent having conversations that maybe weren't
as necessary if we had had more time in between. And so we thought maybe instead of meeting every month while we were working through this table and chapter process, if we extended the time between meetings to give folks a chance to actually do the work and read the
documents, um that would be helpful. I think given where we are now after this meeting that I'll just we can withdraw that for now. >> Okay. uh announcements and updates. At the time
of posting, there were no topics reasonably anticipated by the chairperson. My understanding is if there were was anything that couldn't have been anticipated 48 hours before the meeting, it could be mentioned. >> Sure. >> Are there any such announcements?
Seeing none, the next meeting is >> Oh, I'm sorry. Yes. >> Sorry. Uh since we have a few minutes, is that accurate? Can I bring something up? >> Well, not if it's not on the agenda. >> Oh, it relates to the long conversation we've been having about
>> Oh, it's on something we're continue. >> Correct. >> Oh, please. >> Yeah. So, um at one point we asked actually we created a a a task force to think about the um public meeting. And
so I'm just wanted to see whether that Jonah, you were on it. You're talking about the subcommittee thing. >> Um the committee, >> the event planning, subcommittee, >> event planning, correct? Yeah, >> that that one. So, I guess I'm just wanted to check in and see does that
still exist in that committee taking what we uh heard today and and meeting and thinking or doing something about it or what's the deal? Uh well my thought is the way we had reframed it at the last open space meeting is that we
would be covering introducing all of what open space is focused on right now so that it would be more something that's planned within open space and then Ella and Amy could do the chapter part. So I don't know that we need that separate group anymore. I think the only one left
out is George on that. So George, I guess I'll leave it to you if you would like to be involved in the planning of that event. Was I on that subcommittee? >> You were. We only met once, but yes, >> as a planning board representing. >> Yeah, that's right. That's right. Thank you.
>> Um, yes, I would like to be uh part of that. Thank you. >> So, yeah, the So, you could um I guess if it's around the chapters, maybe it's you coordinating with Ella and Amy around what that component will look like since that's the angle that you're
interested in being present as a planning board rep. Well, especially because um of getting planning board involvement. >> Yeah. >> In that. So, um that was why I wanted to be on that committee. Thank you for >> Yes. Maybe you >> Well, I missed one meeting. I'm out of
the out of the loop. >> And and I would actually like to be on the meeting. I'm I'm the whole thing about having uh you know I'm you know how I love charts and I'm thinking I want to be able to think about the celebration what we've
accomplished and some kind of something that we could put up on the wall that then people could put little stickies on like they have at the previous meetings. I haven't really I haven't thought it through yet. So, but anyway, I'm foolish enough to want to raise my hand and and
be involved in that. >> Okay. >> For the open space um project, had had that been something you folks had in mind or something relevant like that where you would um uh I know I just
>> so the open space is doing their thing. This is sort of the chapter thing. >> I understand. >> Okay. I was just I was just at the the um the bike uh >> bike planning. >> Yes, I looked here. >> No, no, I wasn't going to talk about that, but I I was just at that meeting
where they had a lot of opportunity to put things on maps and things like that. So, it's a very, you know, it's a great way to engage uh people in an activity. And I was just curious and and as far as the overall event if that um was the
kind of thing that might fit into your project of having people cuz you're going to have maps map kind of stuff and if that might be something where people might uh you know engage with the maps and stuff like that. I'm just thinking how the the
>> definitely >> yes that is the the vision is that there would be a group >> presentation slashd discussion and then a breakout with stations where people would be interacting >> thank you that's what I was wondering so and it sounds like Nancy you're trying
to have something comparable with you know related to the chapters where people might express an interest in a particular >> component or something like that >> accomplishments and what you haven't had had a chance to think about But I like to think about it. >> Yeah. Or maybe future future
accomplishments or or um >> cast or something like that. >> Pastor one of you something comes to me. >> It will. >> Great. >> Thank you. >> Yeah. >> One other follow up on that. Is who's sending Did we have is somebody sending to
city council? Is somebody taking >> planning board chair? >> Planning board chair is sending. Okay. So you're >> I'll talk with Jeff. >> I see. Okay. Great. Yeah. And and um to the mayor. Great. And uh Max, quick question. Since
you had brought up the community relations subcommittee, which I assume you're on or you chair or Yeah. Oh, you're not. Okay. Um so >> the chair is is Sarah Brown, who was who I'm replacing. So >> Gotcha. Do you happen to know the
schedule of that subcommittee or the committee? They meet the third Monday of the month, but there's >> there might be a reschedule because they didn't meet this past Monday. >> Okay.
>> Well, thank you. >> But with this agenda is you wouldn't be able to it would be on the April agenda. >> Okay. Thank you. Appreciate it. >> Yep. >> All right. Any other Well, we're almost out of time. Um there's nothing else
that was on the agenda. Uh our next meeting is March 26 at 4 hybrid. >> Uh >> won't be there. >> Who? >> Uh here and visual. And uh we'll have to
do a roll call uh vote after someone makes a motion to adjurnn. And we have a second. >> A motion to adjurnn. >> Second. >> Second. >> Third. I I vote I >> I >> I >> I
>> I >> We are adjourned. >> Take care everyone. >> It's fun. >> Glad to have you with us, Max. >> Thanks. I wish you guys were here to eat the banana bread. Part: 2
Okay. Um I'm going to read the chairperson's statement which is this meeting is being recorded by the community preservation committee. If any other persons present are doing the same, you must notify the chairperson at this time. Okay. Seeing none, we'll move on. Okay.
Like to call roll call of the members. Becky >> here. >> Donna >> here. Wisty >> here. >> Gar is not here. Uh Terry >> here.
>> Victor is not here. Travis. Travis. Travis. >> Yeah. Yeah, we see you. We see you. Okay. Jack >> here. >> Okay. All right. We have a quorum. Um Okay. Uh, first thing on the agenda
is the approval of the minutes uh from February 11th. Do I have any discussion about those minutes? >> No. I move that we approve approve those minutes as written. >> Thank you. Do I have a second? >> Seconded.
>> Second. Okay. Um, I will call Any discussion? Okay. I will then call the role. Um, Becky. Yes, >> Donna. >> Abstain. >> Wisty. Yes, Terry.
>> Yes, >> Travis. Can't hear you, Travis. Okay, thumbs up. Um, Jack, >> yes. >> And I'm a yes. Okay, so the minutes have been approved. Um,
are there are there any members of the public here who are not going to be speaking or would not be interested in in in speaking in relation to a specific proposal? Okay, that being said, we will uh not go through public comment then and we will
start with a discussion on the community outreach and development um uh outreach and development uh plan for uh 2026. Okay. I don't know whether it Jack or Becky want to present this.
Well, Jack and I did it together. And um if you're not yet received it, our plan is to be very specific and targeted in some of the outreach outreach this spring.
And um we wanted to create a poster board that would be indicative of all the work and the projects that we have already completed so that people could really get a good sense of what the CPC funds and what they have funded in the
past. And then um we would arrange for three separate meetings that were very targeted towards the three areas that we focus on and really do a good job of getting a hold of people that are
interested in those areas so that we can have an a real audience. Uh no offense to the two gentlemen that are here, but it would be great to have 30 people in the room instead of two. So, we're hoping that if we really make some effort towards targeting the
organizations and people that have interest in these areas that we'll be able to educate the public further on what the CPC is doing and what we would like to be doing. So, Jack, do you have any additional comments to that?
>> No, I'll I'll just say thank you, Becky. You really summed it up. I think the initial the most um critical piece to talk about for this meeting is that um we are hoping to do the board um with a
QR code to generate feedback on current plans prior to the board voting. And so getting the public survey back and then you know at a later meeting I think um item number or gold or action item number two and three we can dive into
more but we just wanted the you know the entire board to know that we think more targeted action is what we need to do to not only increase feedback for the applications that are currently um being reviewed by the committee but then to
try to target new people and d, you know, really specifically go after folks that may be interested in becoming applicants in the future. And that's where item two and three go to. So, thank you, Becky. I think you did a great job summarizing what we talked about.
>> Thanks. I The one thing I would add is that I do recognize that that board creation put some additional pressure on our staff because I'm not sure how we're going to get that done. We do have an opportunity to present this board at the
March 7th um this coming Saturday's um winter market at the library. And so if we have something at least ready and at least with the QR code prepared so that people can log in and give
feedback, that would be really helpful. But I'm I haven't had a chance to talk to Anna about what that might look like for her. So, I wanted that to go on the record that I recognize it's a it's a lot of work. We're here to help, but I some of it
will fall on you. Yeah. Um, it is the board something you guys have a design or a mockup that you're already thinking about. I do have the survey ready to go for this year's uh projects and there is a QR code. Um,
so we can certainly print that out and I think the budget is already there administratively to print a poster board at Copycat or what have you. Um, >> yeah, I think I think Anna, I can help a little bit with that. And so maybe
perhaps we could collaborate a little bit if you're able to get me the code. But I also think we were hoping to send an email to applicants, which I think you would need to do, um, asking if they have any photos related to their
proposal and then, you know, that we could incorporate into the board so that people walking up can see. Uh, I think I could do a great job of doing a quick summary of what, you know, the amount was and what the ask was to CPC, but if
they had any photos they could share, uh, I'm thinking about two weeks ago with the scanner um, for the clerk, you know, like a photo like that I think is is enough. And then I know for um, you know, RDI has a a mockup already of 176
Main Street. So if we could get that um you know something like that would be would be helpful if you could email. >> Yeah definitely. >> Okay. Any other questions around this this uh plan
from any of the >> one other thing is that it does require making sure that we start scheduling now for space at the library in May and June which are popular months for the bigger rooms there. So, we'll scheduling those rooms is something we have to really think about doing quickly.
>> Okay, Donna, >> I just want to say that I think that this plan is great and thank you both very much. I really like the way it's um you know the the further levels are focused on raising awareness of what CPC
is. I think that that's something that, you know, we have grown in our awareness over the past few years and I think that we're in a much better place to be able to explain to people what it is. And I think that all of the ideas are great.
So, I'm happy to help in terms of being present at an event if that's helpful. I also think that in addition to photos of current um projects that are under review, it would be nice to have some
images of what's been done to further help people sort of see what CPC is and has done. So those are my comments and thank you both very much for this. >> Other comments from folks
Seeing none, I think we might need to have a uh a vote on this. Does that make sense? Because it is a plan that we're going to be following. So, um I would welcome a um
you know, a a motion. I can make a motion to follow the action plan created by two of the members in addition to allowing up to $75 of
printing for the March 7th event. Uh and then also encouraging other committee members to attend the seventh event. >> That's my motion.
Do I have a second? >> Second. >> Okay. Uh, any further discussion? Um, I would like to thank you both for for the amount of work and thought that that went into this. Really appreciate it. Um, and uh, I'm looking forward to
seeing that we have more presence in in the community as a result. Uh, okay. Seeing no further discussion, um, I will bring this to a vote. Okay. Becky, approve. >> Yes. Donna,
>> yes. >> Wisty, >> yes. >> Terry, >> yes. >> Travis, Travis, you're you're you're muted. Okay. Thank you, Jack. >> Yes. >> And I'm a yes. Um and we will start
moving this forward. Thank you all very very much. Okay. And now we move on to application review. Um Museum of Our Industrial Heritage. Uh if you're you are here, why don't you come
up so that we can uh give you microphones and >> they also have props. >> Oh, they have props. Okay. Okay. Um >> uh let me just say that um we're not asking you for a major presentation but
rather um we have having questions but these are great. This is great to see. >> Yeah. So, do we need to review what the proposal is or >> um understand? >> Not. No, I think we're just going to ask
you questions now. Okay. Can folks see that? Can folks who are online see the >> the um maybe if you put it >> Yeah, there you go. >> Yeah. >> So, these are examples of of the paintings,
two of them. Okay. So, can folks online see them? >> Yeah. As long as we move those first few chairs, I think it's great. Okay. Uh, and if everyone wants to get up and take
a look, any of the members who are here, and then Donna, we'll get to you. We'll get to you in a second. Can I ask a question while you can do that? >> I looked at these online. They're fascinating and it's a really
interesting project. I'm curious to know whether the public would have an opportunity to see these during this process or if they're interested can is there a place that they can go and see these see
them before they get preserved? Yes. >> Unfortunately, at this time we really don't have a space to show them all. I mean, we have them at the museum if someone wanted to come and observe them. Certainly could be arranged. And I just
want to point out that the ultimate goal is to have these um live somewhere public so that they could be on display all the time. We we're out of room at the museum. We're out of exhibit space. We're out of parking. We actually are looking to
expand and and maybe move. Um, so we don't have the room for these and they should be seen by everybody. Um, I don't know, maybe I suppose there's possibility of doing a temporary exhibit somewhere if we could
get >> or uh >> rotate them through somewhere. >> Yeah. Or rotate them. >> But again, also they need restoration. So the the best, you know, wouldn't wouldn't be good to move them around a lot, >> right? Um, >> you see some of them have damage. You
can see this one has got some >> we've had them looked at by a professional art conservative company. And so we've that's where we got the estimates. Um, they're in pretty good shape for being as old as they are. Some of them must be 100 years old.
>> Um, but they're not they need to be their stretchers need to be re reestablished. They're not really properly hung right in the frames right now and everything. So, um,
>> do we know the artists for each of them? Yeah. You know, >> there's two two different artists and they were both well-known commercial artists. Um, some of their works are quite pricey at this point. Um, >> I'd like to Donna. Donna's had her hand
up. Donna, you're you're you're muted. >> Thanks. You have a very well-ritten proposal and I think it lays out what you want to do um quite clearly. Uh I note that two of the paintings belong to
the historical society and um you indicate that um you're hoping that they would have theirs included in the process. Um, so I'm assuming that if that happens,
the historical societies would then be um on display at the historical society. Correct. >> I'm I'm sorry. Say, what was the last part of the question? >> So if the historic So so your your whole
grant proposal includes the historical societies too. No. >> Okay. So, >> no, we've made them aware of what we're doing. >> Um, it's up to them to do what they want
with those. I mean, they could include these, you know, there would be more money >> because those are not the price isn't included th those two. >> So, since the time that you wrote your grant proposal, has there been any conversation with them about including
them sort of wholesale in this project? because I think it would be great if they could all get preserved and if there's any sort of efficiency >> that could come of that. I think that that would be a really um strong point. So that that I thank you for clarifying
that that was my question. >> Yeah, I they're they know there's an opportunity to do that now. I kept them appraised of what we're doing. So >> Oh yeah. >> Yeah. So anyway, the main thing is the wonderful thing is that all the
paintings in this collection are here. They're safe and you know, so a lot of things get lost very easily like this. So we're very lucky that um they have they have those two and we
have the rest of them. And I'd like to see them all shown together at some time because they are chronological. They tell a story of this company. Um, Greenfield tap and die. Absolutely. You know, is really what it's about. The
history. So, so but the, you know, the priority now is to, uh, preserve them. You know, that's one of our main missions. So, um, it's a shame that they would be sitting in a in a in a box in storage. So, you know, um
once we get them restored, we'll start looking at how do we find a place to show these? And um yeah, so >> any Oops.
>> Thank you. Any other questions or comments? Travis, can you do you have anything? I'm just trying to make sure you can communicate with us. >> Yes. Is my audio working now? >> Yay. >> All right. I had to call in and blah
blah blah. Um, no. I didn't have any comments right now, but thanks for confirming that my audio is working. >> Thank you. Anyone else with any questions? >> I was curious about how you selected this vendor, Green Mountain. Um, and was
there any place more local? I think these guys are out of Vermont. I'm just curious. I'm sure this is a very specialized >> Yes. Well, where I started was um one of the tenants in the building that where the museum is, Frank Gregory. He's a
well-known artist and conservator himself. And he recommended this person. Um and this person actually works for the Clark Museum doing restorations and everything. So, um um I I took his word
for it as a reference. If if there was someone more local, I think he would have um you know, indicated that. But >> talk to somebody Deerfield. >> Yeah. So, >> and do we know if this is a competitive
price? Uh um that's a good question. It would have been nice to have another another uh person uh quote. Um but I've just doing
some research. do some research on what it takes to um restore an oil painting on canvas and it's like um a dollar a square inch or something like
that or $2 and it that's pretty close to what these came in as. Um, so that's the only that's the only thing I had to go by and um, you know, it's all kind of a new thing to me. But um, we got to meet
this person. She came down and looked at every painting, spent a couple hours. >> We paid >> Yeah, we paid to have that done. Um, a fee to have that done. And so, um, that's where we're at. It's the only
person I know even that local that uh originally we were thinking maybe the somebody the Clark Museum there's a there's a a company over there that does this um also um but this person that
came and looked at it she actually works for them. So, um I would think this is probably the correct price for these. >> Thank you. >> Other questions?
>> Anyone here? Okay. Um then um I think the the one big thing that we need to look at is that you know that we have a limited amount of funds this time and you did mention that you could do this over several years if necessary. >> Well, that would be a second choice.
Yeah. Um >> um so we would come back and you know re reapply every year and I mean yeah that would be a acceptable second choice. >> Okay.
>> Thank you. We know it's not your first choice but but we're we're trying to figure this out and we'll be sure doing this as we go along. >> Um >> but thank you. >> Okay. >> Any other questions for for um folks from the museum?
Okay, seeing none, thank you very very much >> and we appreciate this and if we do have something else that comes up later, we will get in touch with you. Thank you very much. >> Everybody, you're all invited to come to the museum anytime. Okay, there's a lot more interesting things to see there and learn.
>> Thank you. >> Well, we have the we also have the little machine shop that we restored with our last funding and it um pictures don't do it justice. You have to see it run, >> right? So, >> and it's been hugely popular. It really it really put a feather another feather
in our cap. People really come to see this thing and uh it's a very unique piece of history. So, thanks again for that funding and we hope we can continue to do things like that. >> Well, thank you for coming in and and explaining these things to us. We
appreciate it. >> You're welcome. >> Sure. here. So, let's see if it shows up. >> Yeah, we'll give you a chance to take care of these children. So, that's that's the first series.
Wow. >> Excellent. Okay. Um we do not have anyone here from Spike Sagundo, so we're going to move on to um the Miller's MOT project. Um
is there anyone online who would like to be the major spokesperson um at this point or do you just want to um kind of popcorn as we uh we ask questions? and looking at Jessica. Athena.
>> Athena. She probably didn't expect her to go, right? >> Hi, this is Jessica. Um, I'd spoken with Athena earlier and she had um I believe she's on Yeah, she's online. >> I'm online. Um, hang on a minute.
Sorry. Oh, there we go. Sorry, I wasn't ready yet. I anticipated going last. >> It's um it's okay. We're what we're going to do is we will ask your questions. You don't have to do a presentation for us. Um and we'll move
forward. Okay. So, with that um we are looking at the uh creating opportunities for recreation and improving habitat at Miller's Meadow. And um we do we have any questions from members of the committee?
I'm looking at faces that are very serious but don't seem to be animated about this. Any questions? Well, so I have a question. Am I accurate in thinking that
really the amount of your request will pay for um Chris I think his name is who will be doing the um herbicide and who will be it's major mainly for his role right
>> yes and we can scale back because I understand that you all have over $400,000 extra asked for. So what we would do is a bottom line of of um >> eradication and rem and spraying
herbicides on the veetch which is the primary um there are several invasive plant species on various places around the miller's metal part. But what we really need to deal with is the veetch which is crowding out the recently
planted trees that we've been planting over the um the past year and a half. And that's um so that would be about 7 about $6,000 would be our minimum. But yes, the whole the other parts of the uh
proposal were also to eliminate removal of other invasive species along the river area and then to create the viewing area for the fishing uh area and a picnicking area and a viewing area and
then also at other parts of the metal. And there's um Yeah. and those other parts they wouldn't be involving the herbicide the spraying. >> Yeah, there would be some spraying um
along different uh areas of the whole project area that we proposed and then um it would be a lot of hand removal as well. So it be a combination of herbicide spraying and um hand removal and I know there was a concern about the
herbicide use and so we um and it is allowed in Greenfield. It's underneath the It's under the Massachusetts regulations through their agricultural um program. And Chris is a registered uh certified um applicator, so he is
legally allowed to use it and he's very accomplished at it. Um and then um we've also been working with the conservation commission and under their advisement and requirements we would develop an invasive species management plan and
then we would also um since the whole area is a flood plane and that's 200 feet of the riverbank we will also be required to submit a notice of intent application. So we are prepared to do that. And the concom would also like us
to do an annual report on the invasive species management and success of our invasive species removal uh and other and current conditions once we get all of that done and replant it. Uh and then we need to also clearly identify the
fishing area in relationship to the river bank and the proximity to the river. uh so that because the designated fishing area shouldn't be near the bank or cause any erosion concerns because we know there's some also some concerns along the river. So we would take we
would work with Concom and make sure that once we remove the area for the fishing um for the fishing area and viewing area uh if we're funded for that but we would work with Concom on that for the location the actual location. We did map it out, but we want to make sure
we work with uh the con comp on that. And then finally, we still have to deal with FEMA. And so if we're awarded funding to expand the project and also do invasive species removal, uh we need to get reach out to FEMA if hopefully we can find someone to talk with about our
deed because Eric wasn't sure how to get a hold of those people at this juncture because it's been quite a while since we've had the deed. Um, and then the other question that we have on that is we'd love to get some benches in there, whether we get them grant funded or we
build them from other some other sources. And so our question is uh we were looking at non permanent ones but I understand that the CPA would like doesn't allow only wants permanent ones which actually after we talked about it
and thought about it it makes sense to have permanent ones but under our FEMA deed we're not supposed to have any permanent structures. So our question to them is are benches really a permanent structure? Stop.
>> Just so I I'm clear, Athena, on what we're talking about specifically for this grant, it would be the veter removal that this this um grant would be paying for. Is that correct? >> Yeah. We had actually put in our budget
and our proposal to do more removal um the Japanese knotweed and that would be manual herbicide and maintenance uh removal of the crown bches what I've been talking about >> and then also habitat creation planting
more trees um and arranging for planting trees and shrubs and then uh constructing and installing nest boxes um and benches. So, our whole budget including all of those u activities. >> Thank you. That's really helpful. Donna,
did you have a question? >> Well, I did, but then I sort of moved on from it, but now I have another question. So, this is um I love, first of all, I love the idea. I I just think that this is a very ambitious plan
um in terms of uh looking at it, you know, from the recreational fishing and viewing that is such a I mean it's all clay and it just I live
I live across the river almost from it and I've got to tell you the land just falls in. So, >> okay. >> You know, I do I do wonder about that. I think that for me it's it's not the price tag so much as I I I think that
you know reclaiming the land and getting what you're you know getting it back to a place that's a little more wild and a little more native is probably you know that's that's my comment. It's
a very ambitious proposal. Um, and then also, uh, I note that, uh, um, Eric was the person who was originally listed on the grant and that he was planning to retire. So, I'm assuming that you're the point person
now, Athena. Yeah, I was um I worked with the team to write the application, but Ella Wise is the new planning director and so she's been on now for two months and has been um attending and and leading our MVP
uh meetings and she's on board with the grant and has been for thoroughly versed in it and I understand your concerns around the fishing. What we'd really like is a as just a viewing point. So maybe we can work with conservation commission and not use it as a fishing
point but as a viewing and because the passive recreational benefits of the whole project area are really good anyway in terms of recreation opportunity. >> Absolutely. They absolutely are. Um I just think that if you're going to have
when you take out that knotweed and I mean it's just a mess in there. It's just a tangled knot mess. And when that comes out or goes down, >> you're going to have to have something that's going to ensure that that bank
doesn't fall in cuz that's I I've lost 30 ft of property from my backyard on, >> you know, I'm telling you, I know I know wherefore I speak. But um anyway, otherwise, you know, aside from I think that you might have problems with that.
>> Um I really like the idea of getting rid of the invasives. So, thank you. >> Yeah. Yeah. It's it's really terrible and particularly where we're we've been planting all the trees. It's really becoming an issue because it's a wonderful project. It's been a fabulous project and we've got a bunch more trees
to plant this spring and we have four more planting days. >> Thank you. Uh Jack, >> so Athena, you started to mention uh you mentioned a $6,000 number. Can you um >> obviously you're aware that we've gotten
a lot of asks and you alluded to it. Um the are you saying the 6,000 would be used under contractual cost and you would still need the $2,400 in the other line items on the budget?
And then what does $6,000 look like? What how effective will you guys be able to be in in that number? Just curious if you could paint us a little bit of a picture. >> Yeah. Um under Chris's um bid to us,
that would be a three-year phase uh plan for wiping out the veetch. So, he'd do a spraying and we would do some uh hand pulling um of the veetch, mostly spraying the first year and same thing
for years two and three. Thank you. >> And I can get I don't know if I think I attached that his proposal to my application. I apologize if I did not. Um but I can certainly forward that to you. >> We have it, Athena. We have >> Okay, good.
>> Thank you. >> And um and then we do have um Peter and Peter's supposed to be on. I apologize. He we weren't again sure that we were going to be on so um so early, but um he did Peter got us um some Franklin
Conservation District funds for 4190. Uh and also he just got a Guiding Star Grange grant um for $3182. So that will allow us to get for his labor anyway. And we do have additional
trees that were awarded through um CRC that we're going to try to plant this uh spring and summer. So at least we'll have more trees to plant through that as well. Our project through MVP does end on uh June 30th and we'll have all of
the trees that we have remaining to plant through the spring and we'll have those done in the spring. So altogether we'll have like 700 plants that will be planted by the spring. We've already done 500 the trees.
Um so Athena, I'm wondering if there is any way to be more specific about the way the the money would be spent. Like I'm just gonna throw something out that you know like if you knew putting in a bench was going to be $2,000. That would
be $2,000 worth if Do you know what I mean? Um if if you could be a little bit more specific about the the other 14,000 where it would actually go, what it what it would look like. the
uh mo in our original proposal the bulk of the funding was to purchase more native species and trees and then to also for uh to cover Peter's uh design and labor and also his youth um team his
crew the youth um climate action Franklin County they are they are paid workers through um through Peter's program Okay. So, it would be more to pay Peter and then also to pay for trees and stuff
>> because he will also him and his crew would build the benches because they've been working on designing a benches and the benches run each benches runs from like $300 to $400 depending on the bench that they were designing. Um, they did a
presentation at our last meeting which was really neat and we really like to involve the youth team. they've been with us for the whole uh project right now since uh the beginning. And then um and then Peter's labor and then he's got some other crew people that he also
pays. And they will also do uh hand removal of a lot of the invasives that are there and cannot be uh herbicide managed particularly after they spray and they start growing back again. He has been hand pulling them around the the trees that we've been planting. So
that would continue and then the purchase of additional trees. Um and uh we do outreach. We'll help him with outreach and I'll do the grant management but other things like that. And then he originally wanted to also build nest boxes and install those
around and then um yeah that will be the whole amount of the money. >> Thank you. Um, Athena, if we were to, you know, I'm looking at your timeline and if we were to look at this as being
a project that we might support over a number of years as a possibility, I mean, would require another application to come to us, etc. What would be the things that would be first um that would
would you know let's say uh 2026 um into 2027. What would that be that you would be spending these funds on? If we were fully funded, we would order the trees first. We'd start arranging for
volunteers um to help plant the trees and shrubs. And that's a whole outreach uh exercise and then uh constructing and installing the next boxes. Um we would want to work with Chris if we got the
funding for the uh vet removal. That would probably be coming that first year too. I believe if we get our funding in July, he can do some spraying toward the end of the summer and we'd have to check with him on that. But I believe that would be part of the proposal. Um, and
obviously you can't spray during the later e fall or winter. And then so the additional spraying would start again when the uh weather warms up and it's less rainy. Um, and then um that would continue for the three years of the funding.
>> Okay. Okay. What what I'm trying to to to get at is if we were to partially fund you um and you would be coming back let's say for next year as well >> um which things would be in 2026 27 and
then you would be coming back and saying we did X Y and Z and now we're coming back to do um the next level. If we are only partially funded and if it's under like 10,000 we would our priority would be get to get rid of the
batch and that would be the three-phase um application of herbicides. >> Thank you. That that's helpful. Thank you. >> Are there other question? >> Sorry I didn't start your >> That's okay. I totally get it. >> Um so I love this. I can see the picture
of this beautiful place and then I I don't know why my brain goes there but and then I see kids fishing and then I see kids jumping in the river and then I see the viewing area becoming maybe you know a trashed area because
people come and bring their stuff and leave it and I don't know what kind of plan there is to be sure that this does not become a problem for the city in that regard and and also not become a place where every sign says know this or
know that. Like I'm not sure how that gets >> managed and I don't know. >> Well, I mean there are already people that uh bring their mobile homes there or their trucks and they they sleep there. There's a lot of there's several
um regular people who encamp there overnight which isn't supposedly allowed but they do do it. Um, and there are some trash issues, but you mostly, I mean, we've been working there for, you know, the whole year. And there's not a
lot of trash. There is a trash can that sometimes gets overfilled because again, the people that are there and overnight will stuff their trash in and it does overflow. And we don't want to burden DPW. I work with DPW a lot and they're already overstretched. So, that is a
concern and we would try to work with DPW to to manage that. And I do definitely relate to the concern over um people swimming in there. But if you go there now, you can see all the trails that go down to the river. So I'm
assuming there are people that go down there to swim or utilize the the river for other purposes. So um there's not a lot we can do about that, but I agree that it would be a concern and we would need to
somehow manage that. The idea of being able to have a fishing hole there though is really awesome because green the Green Real uh River only has one other location for fishing that's like a a regular place for people to go fishing.
So, Donna >> Becky, I feel your pain. And as having been a member of the recreation commission for 12 years now or so, there
is no place and no thing that you can do that you don't worry about these things. I mean, >> yeah, >> we we mourn over the graffiti poety tower and think about how are we going to get it off without ruining that place?
>> And it's, you know, I guess this thing that I've internalized over the years is just that you can either not have nice things or you can just keep on doing things that you want to see done and
hope for the best. But I know how you feel, believe me. >> Yeah. I'm hoping the more I mean, we haven't had any damage to trees. There used to be people um go do donuts around the grass area in the meadow area and that kind of stopped once we started
planting the trees. So, people do seem to be respecting it and and hopefully they the more people that can come down there. There are a lot of dog walkers and there hopefully we can get more kids playing down there and doing frisbee. I mean, that's the whole goal of having it
because it is right it's a half mile from downtown and it's a great little neighborhood area to be having passive recreation activities. Travis. >> Uh yeah, I was just going to add that um since that property is managed by the
conservation commission, the ongoing maintenance and um you know any issues that pop up would be um you know the conservation commission's uh responsibility I guess to deal with
that. Um, and it is great that like DPW, there are multiple conservation properties where DPW helps out like like at Grisswald DPW plows the um, you know, the parking lot there. Um, and you know this trash can and um, but just wanted
to point out like long-term uh, the conservation commission would be the the body who would be in charge of that. >> Yeah. Well, we would certainly work to address those concerns and work with DPW and and we may have to scale back. I
mean, if we don't if there so many questions around the fishing area, then that would not that could not happen. >> Yeah. And we would certainly work with the Condcom about all those. >> Jessica,
>> hi. Um, I just wanted to add that uh we had had the trash topic come up on another one of our conservation properties and um we did talk about the possibility of organizing volunteer days to help clean up the areas. Um, and in
regards to the you know putting up signs and having it be like no this, no that, there are opportunities for more kind of positively framed signs like restoration in progress. um you know, please stay off restoration or something like that that creates more
of a appreciation for the work that's going on. And I feel like when people see something improving over time that, you know, it's of course not for everybody, but I think that there is more of appreciation for your space and
a connection to space. So hopefully that would be something that would be reflected as as this restoration progresses. >> We do have a project sign uh there as you enter into the area. We could also
add um more signage and um and we have a great volunteer. We've had over a 100 volunteers volunteer to to plant the trees. So that is something we could certainly um manage and do the call out for
volunteers to help clean up. Okay. Are there any other questions for folks involved with uh this this project then I thank you all very very much for coming. We appreciate it. You're welcome
to stick around um for the next one if you want or um go have dinner. I mean, your choice. Okay. >> Thank you very much. And I did want to recognize that Peter uh Wacker is over the youth our youth crew and our youth team. He is joined and I apologize that
we didn't plan in more in advance. And then also Nancy Hazard has been involved and Nancy Hazard is with Greening Greenfield and she's been a primary leader and a volunteer with our um team since the beginning of our grant as well. >> Thanks Athena.
>> Thank you so much. >> Thank you. >> Have a good evening. >> Bye bye. >> Bye. Okay Jordy, you're up. Um the way we are working this is we're not expecting that there would be a presentation. You've given us a
proposal. What we are um doing is asking questions in regard to that proposal and trying to get an understanding of um of what the words on the paper mean. So okay. So um I'm going to open this up for the members of the committee to ask
questions in regard to this proposal. Are there any in the room or online? Okay, I will start it then because I I I do have one. Um I've been looking at this question of um
of of partial funding. Um and um it is I don't know what we're going to do, but the fact is that we have three times as much request as that we have money. So, um I'm I'm looking for some idea of if
we can't give you the full amount, but we'd like to support this and perhaps support it over a period of time if that's a poss and that might be a possibility. um what would be you know the the what would the funds that you would get be used for assuming
that they are are not the full 65,000. >> Um I I think as I said in my response on on question seven it really depends on what what the magnitude of the shortfall is. you know, if the the shortfall is a
$5,000 shortfall, then uh the historic markers, you know, would possibly be something that would go on, you know, to be deferred for another time. um if the shortfall was you know significantly larger than that and I'm going to pull a
number out of my hair because I'm not talking to uh Renaissance builders or other contractor than we might use right now but uh although a lot of the facade work proposed here involves the uh windows on the Franklin Pond block that is the I think it's 10 windows above uh
the Magpie Pizza location there. Um, it also involves improvements to all of uh the aspects of the uh primarily the retail facade. So that would be the
Kalpa Coffee, the soon to open Bears Den Bar and the old Seymour location, Magpie, and the Mona House Korean restaurant. All of those have uh historically significant facads that we would be doing work on that lower story.
So that's a smaller number than the number to replace uh those many very large uh architectural windows. So that's another thing that might get deferred by us and you know we might instead of doing that in the way that
we'll uh set it up for its next you know 10 or 20 years we we might uh approach that with our you know individual handyman contractors and you know do triage on them. Uh you know the thing that is really at the core of this is the replacement of those architectural windows. Um as it said in the
application uh we were actually approved and funded by the city of Greenfield back in 2009 um to do very significant uh facade work and we performed the work budgeting in the money from uh what was then a community development block grant
related thing. I have uh you know long email threads that say it would be funded. And then it turned out that although several other buildings in town were funded uh under those grants, the uh the what is now the Hawks and Reed and the Pushkin building uh they
uh the technicality was not discovered on theirs and so I wish them well that they got their money but the technicality was discovered as the checks were being prepared for us. uh which was that because the money uh was derived from the state, it came at prevailing wage uh and we did not we
could not prove all of the you know multiple bids and prevailing wage that the the state had required. So, we've been looking to replace those windows for for 16 years. And when we were we were forced to, you know, pivot at the
11th hour on that and uh and employ methods that would essentially stabilize as best we could the 19th century windows that were there. But, uh you know that so at we're kind of running out of rope for that. you know,
if there's if there's no funding here, then, you know, we're going to have to consider either one more time trying to stabilize those uh with with uh very intermediary measures or approaching
them in a way that uh is not true to what this project has been, which is, you know, uh you know, three historical award-winning buildings in the center of downtown acting as a as an example and as a magnet for that kind of work. So,
uh we are not under any obligation to do the work in a historical way because the tax credit recapture period has expired a decade ago, but we would like to, you know, proceed in that and in that, you know, historical and aesthetic and
honorable way. So, you know, that's kind of the three tiers of the stuff that that's that's in there. You know, there's the there's the placards, there's the the general retail facads, which uh which definitely need uh in the technical term, they need some love. And
uh and then there's the the the larger number of uh those those 10 very large windows. So >> that direct if that gives you a a sense of where these where these things might go. You know, we're going we're going to
upkeep our property and exist in the real world if this is not funded, but we will not be able to do what we set out to do and what Greenfield set out to do with us uh you know 15 years ago. >> Thank you. That's helpful. Donna,
>> hi. Thank you. Um, so I I was looking at the uh the windows above Magpie. It actually looks like there are 12 of them. Um, and also looking at, let's see, uh, exhibit A, which looks to be
Pella windows. Um, that would fit into those slots. >> Right. >> Okay. Okay. So, if I'm correct in that then u my question is these are so these are replacement windows. I'm sure that
they're very you know like in line with the historical character. Um but have you looked into having the windows that you have rehabbed by a professional like a restoration? that that is what we did
16 years ago when the money to do the work in a forgive the loose language but in a more high-end way was uh not forthcoming at the at the 11th hour. And what we actually did there was we got some very inexpensive
replacement windows for that size window and put them as interior storm windows behind each one of those. And thank you for correcting me that there's a dozen, not 10. Um I'm a little uh uh at sixes and sevens because I thought this
meeting was at 7 o'clock. was busy busy getting ready and I just happened to check my email and saw Anna's wonderful reminder. So, uh here I am. So, inside of those 12 windows, there are inexpensive single pane storm windows
which we use to create uh a good uh you know environmental energy efficient envelope for the apartments that are behind all of those windows. And then with the and then with the actual historical windows on the outside, we did we took out every single one of those sashes. So 24 sashes, set them up
on benches, reglazed them, repainted them, took out took apart their frames, took out the sash ropes, replaced the sash ropes, but uh it's only good for so long uh with things that are that old, that large, that heavy. And so we're
back where we came from and we'd like to do it right. That's guess what I want to say. And that what and the quote that we asked Pella for was a quote that would that would give us that would let us get rid of the l you know the the inexpensive interior windows behind the
historic windows so that the tenants weren't dealing with uh with two sets of windows to even open their window and you know the uh you know and less noticeable perhaps with the properties of light from the outside. You know people look at it and like you know there's how many windows are there in
there? So we that would by getting a a in insulated glass uh thermal barrier window that actually also conforms to the arch shape of those spaces which is part of what makes them expensive
because you know not it becomes then not just custom in you know you know rectal linear dimensions but it becomes custom in terms of doing curved mill work. Um that's where we would hope to end up is in a a simplified way there. But you
know otherwise you know we're we are back to the drawing board of of you know kind of trying to keep it together with uh uh more momentto moment means. >> Yeah. Go ahead.
>> So hi Jordy. It's Becky George. How are you? >> Oh, hello, Becky George. >> Hi. >> Are you Oh, you're very small in the corner of my screen there. Okay. >> Hello. Hello. >> I turned myself on then I turned it off. >> Oh, okay.
>> So, there's the Allen block and there's the pond block. If you were >> funded in part, would you be able to do one one year and one another or do you are you dedicated to doing it all at once?
>> I don't think anybody's dedicated to to doing to doing it all at once, but as I said, there's uh there are there are three three pieces to this. There's putting up plaques that can happen at any time, >> right? Um, it's something that we've
wanted to do for a while, you know, and I think is a good good thing to let people understand what happened there and hopefully to motivate motivate other people to do it. And then there's then there's working on the retail storefronts of all three of those buildings and that could happen by
itself at any time. And then there's replacing the dozen windows finally in the correct way in the pond block and that could happen by itself. So, I mean, I guess I guess the the the answer is, you know, is that
if I and I don't I don't have the numbers in front of me, you know, I'm not uh agile enough to to to break out the budget, but you know, the the the significant part of the budget is is those upper story windows. So, but but
those three tasks are discreet and divisible. Jack, >> thank >> Yeah. So, I just had a quick question. So, the the Renaissance Builders, which is the 83,587
quote, has another source of funding for 22,554. Um, is >> is that a grant? Where is that funding coming from? No, it's my my uh it's my understanding first of all that the committee wants to see us have some skin
in the game and and I also understand that that the committee has limited funds and so for both of those reasons that that funding is coming directly from from from us from Spike Sagundo as is any overage and as is um the
administration of the project. So there won't be a production there won't be a uh a project manager there won't be a grant manager there um you know that that we will provide that in kind. >> Thank you.
>> So um behind those windows so then in the interior of the building. >> Yeah. Um I'm just curious how much of that is residents and how much of that is businesses >> behind those windows is 100 100% residents. >> Okay.
>> You know and one of the and one of the things you know and well uh at at the risk of being the person that that reads their uh PowerPoint to people who were looking at their PowerPoint. But in our application, you know, we've said there are multiple places in the CDC CPC's
mandate, which is, you know, to create uh to create housing and and to create uh you know, the aspects that that housing provides downtown. And you know, when we arrived at that space, it was vacant derelict space. And we've created
seven units of housing downtown in in these buildings. And there are four units uh behind those windows, per se. And I just want to say that I've been in one of them and I love it. >> Yeah, there's sometimes I wish I could
live there, too. >> Thank you for >> Are there further questions? >> Okay, then we want to thank you very much, Jordy, for um being here tonight and uh we look forward to discussing all
of these proposals more. So, I thank you all very much for attending. Um, Anna, do we have any old business um that needs to come up? >> Okay, then with that, um, the next
meeting will be March 19th in this room at 5:00 PM. Um, this will be our And we just lost the the light again. Um, and this >> Okay, there we go. Okay, we're back.
Sort of. >> Okay. >> All right. >> Everything's on a timer. Okay. >> I was going to say, are they motion sensor lights? And you've all been just too quiet. >> Okay. And and and that will be that will be our public hearing. Um and Anna will
be sending out something very shortly so that um we have that information. Um if between now and um and the 19th uh you would like any of you would like to give us any further information based on the
questions that we asked, please feel free to do so. Um >> what's that date again? >> The 19th. >> 26th. >> The 26th is our next regular meeting. The 19th is going to be our public hearing and um that will be here in this
room and then on the 26th we will we will have our deliberations. Um okay. Um so with that um I will entertain a motion motion to adjurnn.
>> Uh although uh we have since we got people on we have to do it right. Okay. All right. Let me get the list. Um, okay. Becky, >> yes. >> Donna, >> yes. >> Wisty, >> yes. >> Terry, >> yes.
>> Travis, >> yes. >> Jack, >> yes. >> And I'm a yes. Okay. Thank you all very, very much for attending this meeting. We appreciate your your time.