So, this is the January 22nd, 2026 Fire Station Building Committee 5:00 p.m. on the city's Zoom system. [clears throat] So,
the chair statement reads as such. Um, this is the fire station building committee is being record is recording this meeting. If any of the persons present is doing the same, they must notify the chair at this time. Is there anybody else doing that?
No. Okay. Call the meeting to order and roll call of members. So, Butch Hawkins is present. David Singer >> here. >> Present. Mayor,
she said she was not going to be here. She was at an MMA meeting. Chief Strand >> present. Present Stephen Nebercow. Carol Collins, Stephen Drachalich,
Jean Wall, Amy McMahon, Jen Stronston, >> present. Uh, >> thanks you. Jim win David Mascaratello one two three four five six >> don't have a
>> Stephen Nebra is here but his microphone is off so I don't know if you got him or not >> oh Okay. All right, Stephen. Thank you. It's another one. One, two, three, four, five. Need a couple of more.
>> Carol Collins, >> I believe Carol sent a message. She wasn't going to be able to make it. >> Okay. Um, Steve Draalich, no. Jean Wall, no. Amy McMahon,
no. Jim W. >> Oh, okay. Yeah. >> So, you haven't called my name. I'm Kai Hall with Breakaway Energy. I work with Carol. She asked me to join. >> Yeah, but you're not a voting member. >> Yeah.
>> Isn't Amy Amy's in now? >> Hey K. >> Kai. >> Yes. >> Yeah. Very much like myself. We're we're both here uh as interested parties, but what they're looking for here is a quorum,
>> right? >> Which we are not part of. Right. >> Thank you. >> Yep. >> Stephen, >> they got Peter McGyver, too. Maybe >> Peter's not a voted member.
>> Okay. >> Yeah. >> Amy should be here though. >> Amy, >> was Amy on the uh >> Yes, I'm here. Yep.
>> Thank you. One, two, three, five, six. Need seven. [clears throat] >> Shout yourself. >> Yeah. One, two, three, four. [laughter] Two, three, four, five, six.
It's one, two, three, four, five, six, seven, 12. Members need seven. Well, as of this moment, don't have a quorum. >> Hey, Butch, I'm going to jump offline.
Give me one minute. Okay. >> Okay. >> Yeah. One more. One more. We'll do it. Chief Well, I just want to say that, you know, the last time we met was in October. Uh, we sort of had planned to meet in December, but I kind of wanted to wait
to get past the holidays. um and give an opportunity for, you know, folks to try to finish up on the punch list of items that um needed to be cleaned up. And the chief has told me um on several
occasions that as well as the OPM that um um you know, they've done a good job of of coming back and taking care of issues that uh have cropped up. Um the big issue that's going to take some
time is the uh Eversource verification process um because that needs time for data to be input into a process so they can actually evaluate um the energy system and see you know if it's functioning as
designed which they believe it is and that it's producing the results in terms of cost that the city is looking for. So, that's the one. >> Hey, Butch, can I can I jump in for a second? >> Go right ahead. >> Jim Win is getting online. You'll have a
quorum. >> Love it. Who was getting online? Jim Win. Oh, Jimmy went. Oh, good. We got Dave, yourself, Chan, Stephen, Amy, Jim W. Who am I missing? >> Oh, Chief. Chief. >> Okay.
>> Yes. Seven. >> Perfect. [clears throat] >> Hi Jim. You online yet? >> He probably has to go to the city website. [clears throat] Jim when he online yet? >> Not yet. He's not in but she's not in
yet, but okay. >> Yeah, but it's going to take him a minute. >> Yeah, it will. >> How about Pete Macgyver? Peter, are you on? I am present. >> Thank you very much.
Neil is present. Katrina is present. Dennis Ross. >> Yeah, I'm here. >> Hi, Dennis. Happy New Year. >> Happy New Year, bud. >> [clears throat] >> feel like this is my son's PhD defense
when he tried to get his committee back after four and a half years from all over the country to defend his [clears throat] thesis. >> Well, you can't get a quorum here, Butch, because nobody wants to disband the committee.
>> Yeah. Well, we're getting long in the tooth on this, too. >> Any luck, Neil? >> Hasn't popped in the waiting room yet, but not yet. >> Yeah, he's probably he's got to go to
the city calendar. dial. He just he'll just pop up as a admit. >> Yeah. Then you just hit admit Is there anybody online either voting members or non- voting members that I haven't mentioned? >> Fernando Fury.
>> Yeah, I'm I'm a non voting member but I am here. >> Right. Oh, okay. Hey, thanks for that. Uh, how about Joe Pug? >> He's here, too. >> Yep, that's me. I'm here. Joe Pugs is here. >> Oh, thanks, Joe. >> Craig, get the door.
I'm just waiting on one more member to sign in to make the forum. >> Coach, I'm uh working with Jim trying to get him to log in. He's having some difficulties. >> Okay. Can't really move forward really without
him. Not [clears throat] yet, Neil. >> No. >> My father told me to watch partner boils. >> That's correct. [laughter] I believe my mother used to tell me the same thing.
Hi. >> Hi. >> How are we doing? >> Good. Just waiting for Jim to sign in. >> Hey, he was having a tough time. He couldn't do it. He was coming on the phone. >> Yeah, we just need that one more.
There you go. Yes. Yes, I do. forward. He's always had a little bit of a problem with his computer as it related to trying to get online with this stuff. This have a good new year, Katrina.
pretty [clears throat] good. Uh it was quiet. Uh had all the kids home. Uh and now we've got two who are living uh out of state. One is in Vermont. >> Okay. >> W went back to school and the other
one's in New Hampshire. So uh it was good to have them home, but now they're back doing what they need to do. First time in well over 20 years I had all my kids and almost all my grandkids home which was unbelievable
uh because there's a lot of them there 14 grandkids so >> wow >> six kids so the house was busting and a few of them had to go to hotels but it was
um most of them live a long ways away so it was really Good line by uh the chief's trying to get Jim Win on board. We It would be great if we could just get seven members and um have this meeting. We haven't had a meeting since
October and um we sort of like to sort of finish up on the building committee's business. Um it's uh at a point where you know the fire department, this is the second season they've been in here
and I I believe most all the issues, punch list issues and other issues have pretty much been resolved. chief will speak to that. But um so I think from the committee's standpoint, you know, we've we've done our work and um I think
anything else that could crop up is more on the city side. Um than certainly on the building committee side. um think we've met our charge and you know we've worked diligently and
>> Neil >> are professionals and I think we've >> created a wonderful space and um and they're certainly happy with it so that's really the important piece. >> May I ask a question Butch?
>> Sure. Uh, how is the uh museum area coming along? >> Um, I was just out there actually. It's pretty good. They've got um several items in there. It looks good. Um, >> yeah. >> Nice. >> Yeah, I think they're I think they're
pleased with it. >> Great. >> Yeah, certainly the chief can speak to that, but >> visitor at the front door. >> [clears throat] >> That's working. >> I got thumbs. >> Yeah. >> Perfect.
>> Hey, Neil. I'm trying to get Jim went on to get a a forum and uh >> Well, he's having trouble logging in. I did too. >> Oh, you did too? >> Yeah, I got bumped. >> Oh, no kidding. Must be the bandwidth, right?
>> [clears throat] >> It's not the bandwidth. >> It is. [laughter] >> I get to see one of the >> I think the city has another meeting at the same time. So, who knows what's creating the issue here.
Our bandwidth looks really strong right now, but G is it out really strong. >> So it's not that. >> No. >> Huh. still not showing up. Chief,
the only person that's having bandwidth bandwidth issues is Amy and it's on her side. Everybody else looks good. >> Yeah. Yeah. Everybody else seems to be doing
>> Yeah. everything as far as connectivity. >> Maybe Jim's got an old system. Might be a hardware issue on his side. >> Yeah. >> Yeah. I don't even see him. Yeah. He's not even logged in. So Chief, how long you want to give it?
>> Figure it out. >> Just trying to get Jim wet on. He's always had a problem connecting. >> Probably has a week. Yeah, I mean he's out there in the meadows. So, >> can you see us? Can Katrina see us? >> Uh, Katrina can see us. Yeah. >> Yeah. >> Yeah, they can see us. We can't They
have to look around the room to They can see this. See, I saw this. >> You're right. >> A little flash. >> They had a conflict. I think they had something else in the other room. Otherwise, >> the assessors are in there. >> Oh, the assessor. >> Yeah, I saw Jim. >> Yeah. >> Why is that room more suitable?
>> Uh, yeah. It's only one screen and it's a lot easier. It just shows up rather than the whole room of screens. >> Oh, so you are seeing us uh around the room. >> I see you around. Yeah, there's five screens in this room. [laughter]
>> You know, in the other room it doesn't blocks. So, I see everybody that's on the meeting in blocks. I don't fix this. I have to kind of look around the room to see who's here. I would like to fix this because we really like to
>> Is there a fire person here? Oh, you're you're one of the fire fire staff. No, >> no, >> I don't know if I Oh, there's a ch. >> Hi. >> He's a fire guy. >> Yeah. >> I hope you're fire. >> I hope so. >> Can I make some copies of this? >> Sure.
>> Try to I couldn't get in. >> Okay. I'll try again. >> Yeah. I went to my uh my link in my email. I didn't go and whip. >> You didn't go to the calendar. >> Yeah.
>> Well, you give him that. It's probably It got to be the same link. Yeah. See, I have a link here. >> Yeah. Yeah. I would think on his phone he could just link it off the calendar. >> Chief sent him the calendar, the link to the active meeting in progress. in progress, right?
>> You don't want me to have you join, do you? >> Um, one moment ago, you'd have me join. >> Well, why why don't you why don't you do it just to see if it works. >> Yes, I'm in. >> Right. Yeah. >> So, it's not it doesn't have to do with
um the lack of link. It's do with >> No. Yeah. Fernando just said, you know, >> Jim in >> All right, Jimmy. >> Hold on. Give him a minute. >> All right. I think he's in. >> Jim, you give a speech.
>> Yeah. >> I didn't know I was going to vote this out. [clears throat] >> Hello, Butch. Jim, you're there. >> Yeah. number seven. Welcome. Thank you. >> All right. He's not Listen, you're only retired from the zoning board, not from
this, >> right? Yeah. This goes on and on. >> Okay. So, you have a quorum. That's wonderful. I would just like to, you know, we we've done this now for five years or maybe a
little more. And so, I'd just like to thank everybody for the priv privilege of serving on this building committee the past five years or so. and working alongside such dedicated, thoughtful, and hardworking people has been one of the most rewarding experiences that I've
had. Um, together we've navigated challenges, made meaningful decisions, and helped shape place our community can be proud of, and I'm grateful for the uh collaboration, the conversation, and the shared commitment this project needed by all of
you. And uh I really appreciate it and I know everybody on this >> visitor at the front door >> this um certainly sure feels the same way. It's been a lot of work been a long time. U but the net result is folks are
really happy here. They're happy with the building. I think the h the community is happy having a new facility from which you know emergency management services can be delivered because they can only be delivered from modern facilities um not aging facilities. So
that's that's my little piece um to thank everybody and um if my co-chair wants to say anything please do. >> Thank you. Um, so the next item on the list is to approve the minutes from October 16th,
um, which Peter Maccgyver sent out. Um, and so you all had a chance to look them over and read them. Um, and if you need some time, that's fine. Um, but if somebody wants to make a motion to accept. >> So moved. >> Is there a second?
>> I'll second it. >> Thank you very much. So, uh, any discussion on the meetings? Any minutes? Anybody feel like anything needs to be added, deleted, whatever? >> No. Okay. All those in favor? I vote
yes. >> You have to go. >> You have to go roll. >> Yes. I vote yes. David Singer. >> Yes. >> Uh, Chief. See, just make sure I got the ones that
voted were here. Chief was here. Hi. >> Approval. >> Yes. Sorry. >> All right. >> The one disadvantage of this being so popular for a minute. >> Jen Romston >> abstain was not present. >> I had you as present for the last
meeting. >> Oh, was I in Octo? Okay. Well, maybe >> okay. And >> in October on October 18th. >> I think I had you for that meeting.
I think see you're listed here. You're correct. You're not listed. My hand Jim win. >> Yes. >> Perfect. Thanks.
Okay. The next next item on the list is the owner's project manager, Neil Joyce, and the design team, Katrina Patrico and Dennis Ross. uh just like to have you sort of summarize and make some comments about
the project and the success of the project and um you know how it went for you and how it went for us if you can. >> Sure. >> Uh very happy with the outcome. Uh very happy with the experience. It was great to work with the city again. We enjoyed
the um relationship from the high school and we're happy to continue the relationship here at the fire station. I think it was a great job. Um, I enjoyed working with H2M as well as DA Sullivan, um, as well as everyone from the committee. It was a it was a good
project for us. Would like to have seen it wrapped up last year, but it's how they go >> indeed. Um, Katrina, >> uh, thank you uh, to everybody on the committee uh, and beyond. I know there were a lot of people who weren't on the
committee at the city level who assisted uh in the project and made a lot of things happen. Uh you know, special thanks to the chief and Peter Maccgyver uh from the fire department staff. You know, it was great working with you guys
and totally being on top of everything that's happening there. great working with Neil Joyce uh and the uh the contractors in general, you know, having this pulled together uh and
starting to win awards. So, there is uh an award that uh we have a plaque actually that at some point we will send over there. Um we're just waiting for the last little bits of HVAC to to be wrapped up and we'll get that over to
you. Thanks, Dennis. I wonder if you'd say something, Dennis. Um, people may not know, but I started working with Dennis maybe in 2009 when I was on the public safety commission to um build a public
safety complex for Greenfield. And Dennis um spent many days and many hours in Greenfield that he didn't charge us for looking at properties and um talking
about design work and um doing evaluations on the fire department and the police department and the dispatch center which he did charge us for which was was needed to evaluate what we had and what we're what our needs are and
what our needs were going forward historically. So, I just wonder if Dennis would say a few things about our our long relationship um and his relationship here in Greenfield. >> Yeah, it's been an exciting trip. Uh I
really enjoyed working with Butch for all those years and doing what we did. Um really gave me an insight to the city and working with the committee and Neil and the chief has has been very rewarding. Um
We all have a project we can be proud of. That's for sure. And you know, even farther, Butch and I had a few lunches together, some dinners, we went skiing. I mean, we we've been doing this for a long time. Um, but it's all been great
and thank you all for it. >> Tell me um years ago when I was on public safety, he goes, "You're 10 years away from doing anything." And I kind of laughed at him. And it turned out that
he was quite right about the whole thing because he obviously has been through it great numbers than I have. Um, thanks Dennis. >> It really came out well and that's because of all of you folks. So we thank
you for that. >> And you did a nice project. Um, even though you had to redesign it about five times. And we were also on five pieces of property at least. So, hey, we had practice.
>> Um, thanks all. Appreciate it. Um, I know Carol's not here, but Kai's here and, um, Kai is the one that's working with the Eversource verification process on the building energy use. So, maybe Kai, can you bring us up to speed on
that? Uh, sure. [clears throat] I'll try. I don't have a whole lot of news. Um, the there's been since since October, there's been a few site visits um with Adams um and some effort to restart the
the the the hot water chiller. Um, and there's been some around and round with the DOAZ unit. Um, there's been some other sort of more ancillary things that have been resolved. Those two things are the biggest energy components and um there's there's still there's
still some issues to bring them in to um you know full full cycle on the commissioning process. >> Sure. How much longer is your work expected to take? I know I know it's like a year-long you need a lot a lot of
time and a lot of data to be able to um come to a conclusion about various aspects of the >> in ways I haven't even hit the start line yet. um and the systems aren't aren't there yet, there's there's clearly energy issues um and they remain um you know once that heat pump or the
the the hot water chillers is working reliably um you know that's where you start to get the returns and the efficiency that we're looking for. Same with the doz unit. So um it's a good question because we're we're definitely slipped. I mean, I I was supposed to be
wrapping up probably this spring. Um, but I suspect it's going to go into the summer. >> Any questions for him about anybody have any questions for Kai on um the verification process? It's a lengthy
process. Um, thanks, Kai. You bet. I I I did I'm sorry I wasn't able to get to my uh my [clears throat] button quickly enough. Sorry about that. I um Kai, yeah, I just had a quick question on verification.
Did you do you have access to the original maps? The original data? >> What do you mean the original data? >> The original builder anticipated energy usage data
and how that math was calculated. >> [clears throat] >> I don't have access to the it looks like they use an e-quest model. They there is a report that's out that I that I have a copy of and I I suspect you could get a copy of as well. It's basically like a modeling report and it breaks down
projected uh end use for the various components. >> Gotcha. Okay. And that's all that that's all um uh component information, right? as far as um build specs for HVAC systems,
plumbing, electrical, etc. >> Exactly. Yep. >> Understood. Okay. All right. Yep. Thank you. That's all >> question. This is Dennis. Um >> from what you've seen when this whole thing started, you got involved till
now. Um is it trending in the right direction? >> Well, that's a fair question. I feel like there's there's definitely like for example the kitchen hood makeup air unit was um was not really started up correctly. There was a a really big
issue where it was running 20%. It was causing overheating. So that's been >> that's been resolved. So that's savings in the bank. >> Um there was an issue with the radiant floor um system that's been resolved and that should that should save some fan energy
for the apparatus bay areas. So, we're making headway, but um I feel like there's there's more to make. [clears throat] Uh there's, you know, there's there's more work to do. >> Oh, clearly. But as long the right direction is all I want to hear. That's
great. >> Sorry. Yeah, we we're I feel like Yeah, there everybody's working albeit maybe not quite as fast as as everybody here would like, but the the team is working towards closing this out. So, yes, heading in the right direction.
>> Thank you. Any other questions for Kai? Jen's got Go ahead, Jen. Jen. >> Yeah, Jen. Jen. >> Yes, me. Yes. Um, I I feel like I only missed one meeting and yet I I'm sorry. I don't know who Kai is. And so I I I
think that there are other conversations and and necessary other many other meetings that happen. But can we just back it up um for a moment because I'm not I I'm sorry I missed that meeting. I've read the minutes. I just want to kind of make sure that also a member of
the public watching this understands what we're talking about. Um, and I thought we were going to have Carol presenting tonight to give sort of that overview or perspective. So, can we back it up for a minute? What we're what I saw in the minutes is that the energy costs were running at like twice what
what was projected. >> Yeah. And so Kai is on board for some a year I guess to help us address this. Fill in the blanks for me. Anyone? >> Sure. Um >> thanks.
>> I will I will step back. Sorry that um there wasn't an introduction for you. Um so I'm I'm being paid for by Eversource as part of the game is is they want to see maximum performance. So, I've been on since um I would say late spring of
25. I've been out a couple times. Um I've been kind of behind the scenes trying to keep pushing on um getting the commissioning wrapped up. So from you know the task that I have is basically supposed to be data analysis
and feedback to the team along the way to to help optimize and get the most out of it out of the building you know from an energy point of view. >> That's super helpful. I I know that we've been talking about Eversourc's involvement and I and I think it's probably obvious to everybody else in
this meeting almost that you are that now that person that has been you all along. I just did not quite understand the relationship with the connection. Thank you. >> Anybody Anybody else with questions? >> I got a question for Kai. Is our energy bill coming down at all compared to what
it was last year? And I know this is a harder winter winter than last year. >> I don't have the the latest bill. Carol mentioned it was down, you know, moderately on the electric side, but I know we've been the the heat pump unit
has not been reliably running so far this year. So, the propane uh use is still there, which is not supposed to be. So, like I said, we're we're heading in the direction, the right direction, not there yet. >> Okay. Thank you.
I'll give a just a brief update. Uh, as far as I know, the stuff that I know, the contractor has been involved uh working with the subs to uh they've been on site trying to uh work with what's been identified as some concerns. Uh
they've involved the manufacturer of some of the units. Uh and there's still continuing meetings that are are happening to try to address and and identify exactly how to get uh the peak performance out of out of um the items
that are installed. And Kai can add to that if he wants to or or but that's basically the knowledge that I have. I know they are continually working on it. We we see contractors here at the firehouse uh trying to address it. Um we uh within the last
month um have been given the alerts um uh Deputy MacGyver and myself where something fails on the system or there's a something that's not running uh correctly as as it's known right now we get an alert that tells us something has been failing uh and we follow up on
that. But I know there has been um quite a bit of u um people looking at the system and trying to figure out what the next steps are. >> Kyle, from your perspective, what what do you think the the main issues are
that the system is not functioning as as it's supposed to or designed? Um, are there mechanical issues or electronical issues or um, have you identified anything along those lines
that are showing up that suggested to you that um that are the issues? >> Uh, was that to me sir? >> Yes. >> Oh, okay. Sure. Okay. Well, um, back to the two main units, the the the um
the heat recovery chiller, which produces low temperature hot water to heat the apparatus bays, um, was not in um, it appears to me that it wasn't started up correctly. There was, uh, electrical overload issues. Um, and there were some other setup issues with
the way the pumps were controlled. Um there are at this moment uh one well two compressors need to be replaced on warranty and we're trying to get that scheduled um with Adams. So kind of a mix of mostly just sort of
start startup issues I would say. Um and unfortunately a lot of time passed um you know kind of it kind of got lost in the shuffle like it looks like. So that's one area that's definitely a high impact on energy um you know use at the building.
The other one is the fresh air unit that blows air through the living quarters. Um, and it it's programmed. I'm not sure exactly how this happened, but it's factory program does not align with it design. And so there's a red line. You know, the this the sequence document has
a bunch of marks on it. Um, it's currently in circulation. The plan is to get it back to the factory and have them come back out and reprogram it. So these issues are resolvable issues. >> Absolutely. >> The way you're looking at it, right? Just need to get
>> just work in progress. >> Well, just keep pressing is what it is. Yep. >> Any other questions for Kai? That's good. It was >> Thank you. That detail is very helpful.
Thank you. >> Okay. Um, next item on the list is discussion and vote to dissolve the building committee. Um, now we're coming into our sixth year here. The building's been built. Fire departments occupied the
building now for second winter. Um, the charge of the building committee in my mind has sort of been met. We've acquisition the land through a difficult process. We've um
built the building. They've occupied the building. Um seems to me any other issues remaining are between the city and whoever they might have issues with that are not related to the building itself. And I would just maybe like to
ask the chief to weigh in what he feels about um you know where we are as a committee and whether we should continue as a committee or whether you know our work is finished and anybody else. Uh so I will before
make comments I will ask from a budget standpoint where where we are um budget wise >> um >> specifically if there is outstanding bills or or money left over to that we
have to pay some bills um would steer the direction of my recommendation. So I am I am aware that there is a balance that remains on the general contractor's
scope of services. Um I know that personally from CMS's perspective, we've submitted invoices that are over a year old that have not been paid. And um I don't know whether
once once the payment recommendations leave our office, I have no way of knowing whether those invoices actually paid or not. So we've been submitting invoices throughout the last six or eight months. Our assumption is they've been paid. Those have been accounted for
and they're reflected in the budget update that we've provided to the committee. >> Um budget up. Did you send the budget update today? I did not I haven't updated the budget again since probably last summer was the last time we looked
at it, but there have not been significant invoices that have been presented by then. >> Can you pull up the last budget to see what was left in the budget? >> Uh I can >> on that last uh submission which was I
don't know $2,500 or so um that I sent along to Stephen Nimber, the finance director. he emailed me back and said that he had forwarded it to the accountant for payment. So I know that that that bill has been
paid. Uh, additionally, I had asked for um any outstanding invoices that uh the design team or the contractor or the OPM or the commissioning service has had even though their commissioning
services is not complete yet. um that they hadn't been paid and if they would forward them to me and then I would forward them to um the finance director um and I had not received any additional
um information that there were outstanding voice invoices. However, I did know from speaking with the OPM that there were some outstanding um bills from quite some time ago. Um
so that's to the extent I know about um any out outstanding money that um subs or contractors or other professionals are owed that have not been paid.
Would Stephen Nibbercow have a should >> should >> I can't see anybody. So >> can you hear me? He'll he'll pop up when he >> Hi Stephen. >> Hey, how are you?
>> Good. Do you have information that would let us know what's left in the balance? >> Yeah. Yeah. It'll take me a minute to uh to uh pull that up, but uh if you could you guys do your thing and then I'll work on that.
>> You have it. >> I'm trying. >> Um so I didn't mean >> so given that information. [laughter] >> Yeah. my last budget update was >> so I've I've gone back and forth uh on this u trying to figure out what the
best recommendation that I would have ultimately it's not my choice it's not my call it's you know but um you did ask um I've gone and thought that you know I think the building committee has has done its charge like you said and I think that um that there's a point where
I think the building committee is going to have to be disbanded and the issues that are outstanding need to be taken up by the city. With that said though, uh if we still have remaining budget on this and bills that are outstanding, I think my recommendation would be to um
um pause, if you will, or or um uh suspend the committee uh until such time in the future if we need to have another meeting to finish up the final numbers. Um, I don't think that the that
meeting regularly right now is going to add any information. Uh, and and I think there's a lot of people that put a lot of time in here and I wouldn't want to waste a bunch of time. Uh, but I mean the fact is we still do have some issues. I think it's a city issues to
deal with, but if there's anything that is not resolved with the budget, uh I think the more appropriate thing is to is to suspend the uh committee until a further date and close out at that point. >> Good idea.
>> Anybody else? >> Jen, do you have any feelings about whether to uh dispand now or not? [laughter] >> Thank you for asking. But you're going to ask everybody. [laughter] >> You're in front of me on a 75 in screen.
So you're right. >> Everybody else is like this big. >> You're this big. [laughter] >> Oh god. I would have I would have done my hair. I'm sorry. Yeah. Um Yeah. Um so I I agree with what the chief just said um specifically. I feel like, you know,
we kind of have to see the budget, you know, out to close. And and I also feel like I like the mode of going fairly quiet until there are significant milestones. And I think the completion of the budget and expenditures and I also feel that the energy piece I mean
the budget for the building in many ways in our planning was tied up in conversation with the budget for running the building and that we you know chose to expend funds and to like lean into the sustainability of the building as a way
to keep the costs of its lifetime lower for the town. And I feel responsibility for that. not forever and permanently, but I I would also feel better if this committee can kind of see a little further down the road with Kai and and
Carol and everybody in the process where we kind of know that those two big or big things are going to be resolved. I it just feels um it's substantial, you know, if if someone asks me on the street, you know, like how is this thing costing twice as much to run and what are you doing about it? And if I if I
respond like you know we disbanded the committee like it just and it doesn't quite feel right. So and it's not because I feel like there needs to be oversight of the work being done. I just think that we are accountable for the completion of it. So I think that it's all going great.
>> Thank you. Anyone else want to weigh in on the subject? Well, I'll add Go ahead. So, Jen, um I would add to what you say that, you know, I think our being our being still together, even if we're in a uh sleepy state until things are
finalized, uh helps with the transparency of the project. I think you said it a different way, but you know, there's oversight. So, I would vote to um suspend our work and keep the one or the two chairs
active and um and at such time as it's necessary bring it back together for our final something. >> We're not going to meet regular. We're not going to meet regularly. >> Right. >> Anyone else want to weigh in on the
conversation? Any voting members? I agree with David on what he said. >> Perfect. You want to make that a motion? >> Do we need a motion or do we just not set another date for a meeting? >> We Yeah, we don't really need to do anything because we're a committee. We
can just say we'll meet again in June and see how things are going or something. >> I mean, I think we put in the record that reason why we're not going to be meeting regularly. But does it need a formal vote to suspend? >> No, I think so. >> It's it's a concept, >> right? Right.
>> So, we won't really be meeting on any regular basis until something material changes >> and there's bills to be paid. Yeah. >> And there's bills to be paid or there's other issues I guess that need our attention. >> All right. So, Steve, have you had any
uh any information to share with us or or deal? Yeah, it looks like um there a few bills have gone through. Um and hold on, let me get the correct
fiscal year here. And there's about 272,000 left in the account. Uh so I'm and it looks like there's uh a couple um incumbrances
uh for general payments. Uh so but if there's anything outstanding over a year, can can you guys get me that information just to make sure that that gets paid through because it may already be encumbered and and in already included or um we may
have to go ahead and encumber that. Okay. So Katrina and Neil and I don't know there's no one from the commissioning agent here I don't think. Um, if you have anything that's u outstanding, can you please get that to
Stephen and u he'll encumber that? Um, >> which it should be sent to you or through Neil, >> I'm assuming through Neil because it's been that way before. >> Yeah. Yeah. Do it through the regular process. Okay. >> And
we'll just forward it to Stephen. >> So, I have a question. Um, so if we were to suspend ourselves in conceptually, it really doesn't change anything. I mean, everything that's going on here still requires or doesn't
require Neil and you guys, Katrina, whether [clears throat] we're a committee or not. You're in, you're out based on what's necessary to get to the end. >> So the committee being around is doesn't add more time to you or less time except except us meeting obviously. So that's
time. But so that would be a difference. But um Okay. Thank you. It still feels like it feels like we should still be around even if we're not going to meet on any regular basis. >> Yeah. >> And you can say thank you again at the
next. [laughter] >> I think this is your second time saying thank you. >> Yeah. Yeah. A charm. >> I'm done. Thank saying thank you. It's your turn. >> Okay. So I don't think we need a vote on that because we're still just an active committee. But unless you think we need a vote on that, but
>> I don't think so. >> No. >> Is anybody who's a voting member that disagrees with any of this conversation? Amy, anybody else? >> Okay. So, silence would be you're all in agreement, I guess. >> Okay. Now's the time to Now's the time to chat. Say something, right? Okay.
Thank you. Thanks. Would it would it make sense to authorize the co-chairs and the chief um to have the authority to pay invoices? Otherwise, we'll be we could potentially be meeting again in two
weeks to exercise. >> Well, as long as they're under 25,000, we have that authority already, >> right? >> I just want to make sure that >> are there invoices that'll be over 25,000? Yeah, >> there's one that's already been voted on
that's encumbered, >> right? Katrina, you don't or Dennis, you don't think you have anything over 25,000 coming our way? >> No. >> No, not >> okay. Steve, when you say something's
encumbered, you have $200,000 and encumbered means that it's supposed to be paid. So, you kind of subtract those numbers out, right? To get a net amount that's free. Yeah. >> If you do that math, what's now free, Cat? What's free after incumbrances? >> I have 272,000
free. Um, and just a few incumbrances. It looks like a 625. Um, and >> Yeah. And then a 28,000. >> Um, so >> so that's another 100. So there's got
110 left. Uh, so it' be 272 plus 100. So 372 I've got three almost 380. All right. Showing is unpaid. So showing is remaining to be paid. >> Yeah.
>> And the bills that we've been receiving have been >> small under the 25,000 threshold. >> So you feel okay that what's in place the 25,000 is sufficient. We don't need to raise the We don't need to raise the amount because we're not going to be
meeting for these issues. >> No. >> No. Okay. >> I I would not be recommending to raise that amount without the committee. >> Okay. >> Right. >> All right. >> That's the charge of the committee. >> Okay. [laughter]
>> Okay. >> All right. So, where are we? >> I mean on the agenda. So, do we need to vote? >> I don't think we need to vote. We're standing committee. We haven't changed anything. It was just a a >> discussion. >> Yeah. Discussion, potential vote. We
didn't vote committee. >> Okay. >> So, probably I would think maybe in June we'll come back and see how everything's doing. Something like that. >> That would work. June would work. >> Yeah. >> Okay. Feel good about that?
>> Or hopefully sooner. >> Or Yeah. Or sooner. Yeah. Sooner if it's Yeah, for sure. Yes. >> Um, yay. No public comment. Uh, the next meeting to be announced. So then there's a motion for adjournment.
>> I'll make a motion to meet and be adjourned. >> We got everybody jumping on it. Okay. All in favor? Me. I vote yes. David Singer. >> Yes. >> Chief, >> yes. >> Stephen, >> yes. >> Thank you.
>> Um, Amy, >> yes. Jen, >> yes. >> And Jim, >> yes. >> Thank you very much everybody. >> You too. >> Good night. >> Good night.