I'm in here. Okay. >> Okay. Okay, good. Now we've got the little icon up there showing we're recording. Okay. Everybody ready? >> No. >> Sure.
>> Okay, it's June 1st, 2026 at 11:36 a.m. and this is the Budget, Finance and Warrant Subcommittee meeting. We're called to order. Chair statement. This meeting is being recorded by the Budget, Finance and Warrant Subcommittee. If any other persons present are also recording, you must notify the
chairperson at this time. Let's do a quick roll call. Member Webb. >> Here. >> Member Goodwin. >> Here. >> And Member Childs, I'm the chair of the subcommittee and I am here. Okay, public comment. At present, we have no members of the public here or in
Zoom, but if a member of the >> Or was it just half >> How long were we muted? >> This is the second half of May and >> Thank you. >> Well, we were just muted for that. >> Okay. >> Just a minute. >> The first half. >> Okay. >> I don't >> It does
>> Like the first two weeks of May. Never mind. Just ignore me. I'm a hot mess. >> Actually, I we are having technical issues because >> record, too. It was not showing. So, um
Why is this doing this? This computer is being very weird. Like if you notice our audio is not lighting up. So, It does, but it's not right now. Okay, now it is, but during all of that it wasn't. Hopefully audio came through.
You know what I'm going to do to check it. I'm going to turn on our Okay, where are the captions? If we show captions, then this way we will get to see that it is indeed working. Cuz we are having technical difficulties
today. Like when we came back from the Zoom glitch, it looked like it wasn't recording audio. So, in case it didn't, we did vote unanimously to approve the minutes. And now, finally, discussion of warrants for May.
So, questions. Number good one. I think they're probably easy to answer. Um One is an Amazon order. And it's for $1,619.34.
Um And I >> [clears throat] >> The question is is it to replace things that were damaged by water at Federal Street? Or because the items are classroom decorations like curtains and fake
flowers and things that normally don't show up. Caddies, classroom caddies, Mr. Potato Head, um a teepee tents, rugs. Yeah. So, I wondered if it was just that was a room that got flooded and whether it we
were reimbursing and whether that was coming out of insurance or Cuz it's a large for one classroom. It doesn't say Oh, it's this Federal Street. >> It does say Federal Street. >> it. I'm holding it right now.
>> Yeah, it is it's a team paid from insurance money that we take out of >> Thank you. Was that Was Like what's going on? >> Yeah. So, what is the money was deposited into it's a net zero. The money was deposited into the outline as a credit expense.
>> Is there a couple Amazon different Amazon slips for that? Cuz it looks like wheel of feeling emotional round rug. >> They follow the number. >> Just looking at them now. They look like they're back to back in here.
Great flood. Well, there's a credit memo. >> Yeah. >> Same with like the 82694 I'm guessing. >> Yeah. >> Okay. Magna-Tiles, those are fabulous. >> Yeah. >> Sand timers. I would have just dropped
those off and kept going, but that's okay. So, restorative practices, there's three bills. Um 4,950, 4,950, and 4,850. It's the collaborative resolution, I think. This one caught my
eye because it wasn't just the collaborative. So, who's collaborative resolution? So, I want to know if that's being paid [clears throat] from a grant. >> Certainly did. P is P is P is P S D O R T grant. >> It's a grant. >> Yep. Both three.
>> No, we use the grant. >> I know I'm trying to get the concept, but are those bills for somebody else? Are they for us? >> They bill us, and then we bill them from the grant. So, mine is not not ours, you know. >> Yeah.
So, you also know what I'm talking to >> Oh, no, it's not ours. >> I think we talked about this. So, this is a historic So, these are like Franklin County type scenarios where we are the fiscal agent for that grant. So, we get sent bills. Somebody asked a bill maybe recently
about a vice principal in another district. Might remember recall that one. >> It was a phone bill >> No, it was a it was a human It's a human bill. And so, what they're doing with some of that grant is they're offsetting some of that salary, they
being other district. What we're doing and because we're the fiscal agent for We're just paying, yeah. They're submitting it. We're just holding the the big amount of pot of money that everybody got. That pot is split amongst us. >> We get a percentage for handling bills.
>> I'm just saying. >> [laughter] >> I guess we're being nice to our citizens. >> Being come on. >> Being nice for our county, bro. >> I guess I would love to know and I don't know this is like to find out is how much money we are spending on restorative justice. I mean, as a
yearly thing. It's we've been restorative justice people. I mean, I was still working 5 years. Um so, I guess I'm questioning how much money we're spending. Because one of those bills it said for five people and I was like, that's a thousand dollars per person. I could
have bought a lot of Mr. Potato Heads. So, I was >> Okay. Get you an answer. >> Um and then the I guess the next one is about um And I wasn't sure if it was in here. So,
I guess vans. So, one of the questions is um I'm looking at like all these different transportation, empowerment transportation, Gurley Ink transportation, all of these people. So,
is the plan for us to lease vans so that this Are we going to lose any of these bills? Are we going to keep these bills? Okay. Okay.
Okay. Right. Cuz everybody starts school at the same time. So, do you know how many vans there are going to be next year? >> Well, we're actually just exploring that now and we're looking at I mean, we're looking to replace
>> Okay. >> And we're looking at transit forward, you know, we're looking at transit style, which would be bigger than the bigger ones. And over than we need a mini bus. >> Didn't we just get a new bus? >> Mini buses are Yeah, we're talking about
replacing replacing older vans, but actually something that would be able to take more students. And also reduce the number of drivers potentially needed. So, we're looking at those those options right now. >> Right. And you're interested in getting bids right now, actually. I was on this
morning. I know you're >> We're leasing, right? >> We're looking at both. We're accepting which one we're getting both, so that way you can do it and you you received some today. Obviously, you any you and I would call it
passenger minivan that human beings I say humans would have, right? A lot of families would have, right? It's a Dodge Caravan, etc. whatever Honda >> A eight-passenger or seven-passenger van. >> Yeah, so but >> what, 10? >> Well, there's the Transit and the Ford Transits will actually hold a few more
in there. >> Is it like 10 to 14? >> And those would be the Ford Transits were tough for a couple of years to get because those are the vans that you see them using. >> Oh, yeah. >> And they literally buy it almost every Ford Transit van in America for a while. >> They're all in a parking lot. Hold on. Yeah. >> [clears throat]
>> So, they are So, bids are coming in. She has a bunch. I know that she talked to the Andy this morning. So, we're waiting We were waiting for the lease bids to come in. She had the purchase price bids today already. And as that keeps coming up, we'll we should have a good update for you next
week in the school meeting. >> And well, we're also waiting because the fact that the city's three community service vehicles are all uh doing research. Hopefully, we'll have it by next week, but um um the challenge we were having and which
she and I were talking about this morning is if if their city requirement is that we go full EV, then we're talking needing charging stations for those vans. You know, even if we went hybrid to be able to get a And I would like to
>> like to know if that comes back to you so that I can go to the next green meeting. >> Yeah, yeah, yeah. The I'm all for it. However, when we're talking the weight capacity of those vehicles we're talking about, they are
exempt from the city's policies. >> Okay. >> Yeah. >> Quick question on those bids. Are we doing the bid procurement or are we going through the city procurement? >> They're a state that the county buys them. >> Okay, it's a state one. Wonderful.
Thank you. So, I don't like to beat a dead horse. It makes me tired. Um landscaping for the high school >> Can we stop it? >> So, every time I see the bill, I kind of like get like Oh. So, have we put this baby out to
bid? >> We're only going to need to get quotes, and we're only going to need to solicit quotes. And so, if you know, Mike is going on, he's going to be sending what it is that he wants for his recommendation or specifications. For the quotes solicitation. >> Okay. >> Once I get the
three, [snorts] we will be contacting >> Can we >> different. >> Okay. Can we ask to see those? I would like to prove that we actually to some people that we actually got quotes. Like, are they Where are they housed? I know digitally or whatever.
Like, access to >> the process of even We were just talking about like some of the things that I know it's not good. It's not good digitally really but even like the M core stuff. Um you know, the the Inspector General's office back in
2022 eased the restrictions for school districts, raising their thresholds from quotes from 10,000 to 100,000. And the the rule has always been you only need to solicit You only need to get >> Right. You just need to put an ad >> And so, we're we're you know, talking
about it related to the M core. We'll be doing it. We'll solicit three quotes, but we're going to improve the documentation to show you know, Mike He talked about M core. He said, "Yeah, he's like they they were the cheapest." And then it's okay. That's fine, you know, but he didn't use the TRD
contract. He just used that as the what it is to to get quotes from others. >> And okay. >> So, just because he didn't get three written or even two were required by the TRD, we met the requirements of three. >> Because you posted >> You don't even need to put on a flyer. You don't even need take close You can
pick up a phone call. >> And I'm guessing we document when we do the phone calls. >> Well, I I don't, but honestly, I'm going to say probably not to the level that, you know, some people might like, but I'm going to say it's not even required. You know, when you're when you read 30B,
it says, you need to solicit quotes. How do you choose to soliciting quotes could be pulling up a catalog and you're looking there and saying, I'm going to look at I want to get poster paper. I'm going to go and look at the Staples website. >> to have evidence that you solicited those quotes for somebody?
>> There's a level of surety that is provided to an entity as far as if you're an MCPPO certified and holder, you're a CPPO officer, granting authority or, you know, there's that's a level of I want to say trust
that I don't get me wrong. >> No, I understand what you're saying. Because the license a person carries, it's assumed that that person will carry out this procedure. Okay.
So, what was that Somebody write that down. What What am I looking up? See >> Section 30B. >> Thank you. And I'll be Do we have the current contract with Snow so we can look at? >> Yes, I do. I'll send it to you. >> And we've done we've used a lot of that
stuff, right? Who did >> that the boiler request for? >> yeah. >> Okay. I noticed we had a sister in charge. >> Yeah, we we've had a lot of stuff going on. >> Cuz there's I mean, So, there was just like a fuel surcharge
and I was like, I know gas went up or we, you know, is that not included in your original bids? >> Maybe not. >> Well, but don't those contracts frequently have allowances for the fuel surges where if it's more or less we could even get a credit.
So would the snows contract have a similar thing and that's where the >> I'm looking at it. I'm looking at it. >> And a lot of contracts would have different things. Force majeure, you might hear that. Acts of war and that type of scenario where
couldn't be anticipated. You see a lot of contracts enforcing those all of a sudden. >> Sorry, I was taking notes. I asked this year. >> Yes. >> There's a fuel and material surcharge may apply due to market fluctuations
beyond our control. >> Okay. >> Mhm. >> Okay. More questions on landscaping? >> Nope, that's it. >> Okay, let's move on. >> I don't want to talk about it. >> Small, do you have more questions in general? >> That was it. >> That was good.
Thank you. >> It wasn't a big spending month. >> I don't really have any questions. >> I mean, I have a question but I don't think it can be answered but I'll ask it anyways. I know um Kyle over at the high school does some like pretty amazing things. I think they built some houses.
I know they built some like library boxes. >> Mhm. >> Um is all that like all the I know this is going to sound weird but all the materials and supplies we're paying for it, like are those houses going to the elementary schools and the preschool or are we like donating them
to other organizations? >> I don't need to answer that. >> Yeah, that's why I said I didn't think you had the answer to that but it was just um >> We can find out for you. >> Yeah, I saw that he did built a house and I was like, "Oh, I really hope that's going to one of our elementary schools." >> So, by house, do you mean like
>> A little playhouse. >> Okay. >> Like a little Not a full house. >> like, "Habitat for Humanity?" >> Yeah, maybe we could get on that. >> I >> I I mean, it's not I just was curious. >> I'll get We'll get an answer. >> I just thought of I mean, there's >> you're talking about those little
libraries, those little >> He guys made Well, no, he's made um a couple like library drop boxes. We have like I know there's one on Fabre Street. I think there's um one at Newton they made that there's the shop made and I know I think at EYL they have that
little house in that secondary playground area. I'm sure you've seen it, Roland, too. Um I think I think his shop made that, but I thought I had seen something posted on social media somewhere of another little house they had just
built. So, my thought looking at like a lot >> of his receipts was >> you know, are we donating them to our elementary schools or is he selling them like maybe at cost to other >> Right. >> places such as like the YMCA or
>> Yep, we'll find out for you. >> Yeah. I just saw a bunch of receipts and wanted to connect those. Home next gen. How was it? >> It's all I wanted to know. Now Now you have all of my questions, so
we're good. >> We're good. >> We are good. Um Do we want to take a moment for topics for next meeting or we'd have to have a motion to add that to the agenda and then we'd not be able to discuss the topics, just say we want them on the next meeting.
>> So, I move that we uh talk or list >> Add to the agenda. >> Add to the agenda for next month. >> Okay. Oh, I think probably the best wording is I move that we add an item to this meeting's agenda to solicit topics
for next month next meeting's agenda. >> I second. >> Okay, all in favor? >> I. >> In favor? >> In favor. >> I in favor, sorry. >> Okay. >> Okay, so just very quick, we're not going to discuss the topics, just say these are the topics.
Um definitely we are interested in the transportation digging deeper. So if we can schedule with the transportation director. Um I think there's also interest in just a deeper discussion on the bidding
process, where to go to find information, how to standardize things and make it as easy as possible for everyone in the future. Um any other topics? >> Well, next month will be July. >> Mhm. >> So >> yeah.
>> Maybe a budget update? >> Well, we're likely going to be in June though for the next >> This is our last one with Roland. >> Well, but so our next meet so our next warrants meeting might be beginning of July. Probably would be. But we could have a regular subcommittee meeting in
June yet. >> Two in June? >> Well, we've been doing two. >> Okay, two in June? >> The warrants and the regular. Um will it will there be calls for a budget update either June or package them in July? >> meetings.
>> Okay, so you don't think that the subcommittee would need Okay. >> And it's too early for closeout. >> Right. >> Mhm. Last year did not happen August. Or September. >> We closed in August September. The city just closed a couple weeks ago. >> Okay.
>> Congratulations to them. >> So >> Most painful. >> Yeah. So another item that we do need to keep in mind is our budget calendar and producing the budget calendar for next
year. Which I did last year's. I saved the file, so that could be something we figure out who's doing what on who needs because I could easily teach someone because I've made the style guide for it and everything.
Well, >> So, it's not just the budget calendar, but the purpose of those meetings and who we meet with, I think we need to discuss. >> Yes. >> Because >> Sounds like budget calendar is another item. >> And the process. >> I think
Yeah. Okay. So, either beginning of July it would be warrants with transportation director bids and budget calendar, or we'd have a separate June meeting transportation at transportation director bids budget calendar and then warrants.
But, I think probably warrants in the summer we don't anticipate them being so heavy. I think we can probably bundle that into an early July meeting. I hate to tell you this, but yeah, I'm being too optimistic. >> The summer is when you order everything
and you pray that it'll come in by before school starts from Crayolas to um the paper for the copier and I mean you that's when >> Okay, so in that case I'm thinking >> we schedule for sometime in June the
subcommittee meeting on those three topics schedule based around transportation director's availability. Sounds good. Sounds good? >> Yeah. And I think the other would be a a staff update like cost of hiring and all of that stuff. Because that
I mean we have a big transition people in and people out. Um I think I'd like to see a staff update on that meeting. You know, I know that >> For June or >> For next year. Maybe in July for next >> I mean
>> Sure. It's a pain. >> Well, you could do You know, for the sake of elaborate phrase, let the dust settle as much as it can be yet within you can for July and August. And then as soon as I like to say once the rubber hits the road, I mean the real
you know, come >> That's August. Okay. So, that will be for August. So, So, we'll have a meeting at some point in June before our next regular warrants meeting. And
Hey, any other topics or that good? I think we've covered a lot. And if you come up with another topic, so long as you email it to me with enough time to get it posted on the agenda, we'll be good. Um a last note I wanted to say because
I'm paranoid about the tech issues, I wanted to make sure that for Annie when she does her the minutes that she knows we were called to order at 11:35 just in case the audio did not catch for that because I'm paranoid. >> I'm good. >> So, are we ready to adjourn them?
>> Yes. >> Okay, all in favor? >> Second. >> All in favor? >> Yeses and >> [laughter] >> I. >> I. >> Okay, we are adjourned at noon on the dot.