--------- Welcome to the Superintendent Search Screening Committee meeting. Uh it is October 16th, 2006 PM. I'm going to do a quick call of just making sure that we're all here. Stacy Ston, chair of this small group. I'm here.
>> Sworger, I'm here. >> Amber Childs, >> I'm here. >> Great. We the three of us are here. We have a quorum. We're going to get some business done. Um, looking at our agenda, we have a space for public comment, but as you can attest, there are no members of the public in the room
or on the Zoom. Um, and so I think we can just skip past that and if folks show up, maybe we can make it a point to entertain their comments should they have any. >> Okay. Um for our main meat though for
today's agenda um is the community needs assessment portion of the superintendent search where there will be a an online survey that goes out blast however bigly we want it to be blasted through the whole community. Um
each of us as school committee members will be individually interviewed by Judy at some point but she will take care of schedule um for herself and then we also have five community or five focus groups that we voted to do at our last regular
meeting. These focus groups will be there will be one for general community, one specifically for parents, one specifically for educators, one for administrators in the district, and then another one for students. So
those are the five those are the five constituencies that we said we really want to make sure we are getting information from these folks about what they need, want, priorities, all of that good stuff. Our job as the small steering committee is to actually set these up, getting the logistics down.
Where are they going to happen? When are they going to happen? Um, you know, I had talked with Judy about making sure that these were available, excuse me, as hybrid because that is in alignment with our general like meetings
ordinance that we have here in town that all of our public stuff happens in a hybrid way. And I said, why not these as well? Um, so figuring out how to make that happen, uh, is something on our docket. And then figuring out an outreach plan for all of these, uh, because they're kind of
useless if no one shows up, just to be to be uh, frank about it. And so our task for today is really to work out some of these details um, for when and where. I'll say we are operating under a couple of constraints. one, the timeline that we set for
ourselves has these focus groups happening before the end of this month, which is two weeks, which is not a whole lot of time to get them planned and get the word out. Second, because Judy will be facilitating each of these, she would prefer to have them all concentrated in
a couple of days. That way, she's not like traveling here back and forth multiple days in a row. She lives about an hour and a half away. Um, so those are the sort of constraints we're operating on. Judy is not able to be here right now in this moment, but I had a phone call conversation with her
yesterday. Um, where we just sort of reiterated those are the constraints and um, this is the task that is before us. Um, le having heard all of that, I might entertain a motion to um, uh, leave off
Robert's rules for now and have just like open working session time. I move to suspend Robert's rules of order. >> Thank you. >> A second. >> Great. Calling the vote. Um and >> good afternoon GMS. It is now. >> Yes.
>> To enjoy the rest of this beautiful afternoon and we will see you tomorrow. One more day to go this week, guys. Have a great day. >> All right. >> Does that mean that we can go home? >> No, we don't. >> All right. >> We do not get >> Okay. So, we voted to suspend the rule.
I'm going to say something about this. >> Yes. >> I'm not a um So, we suspended the rules, so we're discussing. >> Yep. >> Um I'm a very practical person. And if our goal is to
get the input, you know, >> get the input, which I think it is. I think that's very important. >> Um and have hybrid meetings. Mhm. >> Um
we may not be able to do that in this timeline. Um and to me getting the input will be more important than meeting the timeline. So um the most important thing that we do is
to get the right superintendent for the school. And to do that we absolutely need to get the input from the five from we have we have to start each part of the job that we do have has to be done well and I think all three of I think
probably all three of us think that um when we do the scheduling you know for meetings it's really really tough and there's in my opinion like um there's only a couple of meeting spaces that are good for hybrid meetings.
Um the Johnz on Community Center is one and you need somebody that knows how to do that one, you know. Um that means involves GCTV and and their availability and if you don't have their availability, you're up the creek and
then you don't need anybody with any skill sets to do the um the meeting room in city hall and that one's booked a lot. Um and I'd be happy You know, I'd be happy to put city hall resources towards scheduling if you so desire to
um you know, if you if you want me to look into to to to times and availabilities, but you get like Monday through Thursdays and a whole lot of meetings going along. Absolutely. So, >> yeah, I find myself agreeing with the
mayor because I'm looking at the end of the month. Friday is Halloween and probably there will be other Halloween parties and events that mean families will be the ones hardest pressed to actually have their voices heard [Music]
>> because realistically we're not looking at next week. I I think next week is unreasonable and we would have a very unhappy community feeling disenfranchised. week after that, we'd basically have to take whatever
time we could find and we'd be threading a lot of needles. >> Yeah, absolutely. >> Is the high school cafeteria able to be hybrid or not?
>> I don't think that it can be. um not not at least not at least as lay persons. >> Okay. >> Um that being said, I mean this room is relatively easy. I'm thinking about rooms that also can promote dialogue and
that can hold a sufficient number of people in them themselves. >> The library >> is often booked up. >> Yeah, the library. So this the scheduling part of this will be uh
will not be easy and but I'm willing to take ownership for scheduling if you want like I'm because I you because I won't actually Jonathan will be doing a lot of that but I'm >> you know I can ask Jonathan to be
helping us with that. Um, I can actually get him on the, you know, if we pick a couple of dates, I can ask him to be looking at times as any time that you would like. >> Okay. And how long are we budgeting for each of these?
>> There'll be roughly an hour for the actual focus group, but we'll want to leave some time for Judy to get set up. So, when if we're booking a space, I'd like to book it for at least two hours with a half an hour on either end of when we actually need it for. Does that make sense? And then Judy wanted them to be more
concentrated on days. So we're having five of them. I'm assuming she doesn't mean five separate days, but like >> three days, two on two of them >> or even if two days with three and two. Um, and in terms of like where things
will happen, I think we can obviously be working, well, we should be working with our administrative team in the district to see when is the best time for teachers, students, administrators. If there's anything like if there's a way that we can advertise like stay after
school for an hour, come do this focus group at the wherever, you know, at here or at the library perhaps at GHS. um might be a good spot. Um anything like that?
>> Yeah, I think the library at GHS would probably be best for the student focus group >> library. >> We've done meetings there before. It's the upstairs library at GHS
>> and they've got Oh, yeah. Yeah. No, I've I've been up with the library. Um, is that and is it something where uh people want to zoom in to watch what happens for that or or not? >> Oh, that's the other thing about student
privacy for people zooming in, >> right? So, with the student, well, I think like we can we can talk through the logistics and they don't need to all look identical. These are not public meetings. I want to be very clear. These are not things that we have to this this is not subject to open meeting law.
These are data collection. These are data collection activities that are for the purposes of a superintendent search and therefore are semi-private. >> The hybrid is for people who might want to participate but cannot make it in
person. But that does bring its own sort of questions of who is coming to our meetings and how are we verifying do we require pre-registration what does that look like etc who is there sort of
monitoring for the integrity of the process >> you know that would be a good idea pre-registration in order to get the link >> and that just a Google form yeah just a Google form where you can put who you are and verify that you live in
Greenfield [Music] >> where the student one are you thinking it that doesn't feel welcoming but I'm just saying I'm I'm just saying how that felt to me. But I'm wrong a
lot. I'm I'm wrong often. So maybe that maybe that's wrong. >> Well, no. I I see what you mean. I would just worry about internet trolls contaminating the focus group. >> It is gen a genuine sort of conundrum
that we have to wrestle with because there are those people who would come in to spoil the process. I mean early pandemic zoom bombing was a thing where all sorts of municipal meetings around the country were disturbed and different uh remote
classes were. So that has calmed down a lot but it's just so easy to manipulate things online. >> Yeah. I mean and so I guess that's a >> well >> they do not absolutely have to be
hybrid. The reason that I brought that up is because of our municipal ordinance and because I'm trying to maximize potential participation. Well, what if what we did was we we we could have
remote, but any person speaking remote before, you know, would have to say who they were, you know, verify like show ID, but like, oh yes, I'm so and so on so and so lane and I am a teacher at blah blah blah or
just some kind of informal identify before you speak. Would that be more welcoming, Jenny? >> Yes. I think that for a superintendent search I think that it I think it's I think it would be proper
that for the and again my thought would be that you would be wanting Greenfield residents to be speaking >> that's all you don't need >> that's the right thing like if Greenfield voters elect Greenfield so I
that seems right >> well yeah we don't want a bunch of We want we want to encourage people and that just felt a little discouraging to me and I >> that pre-registration specifically. >> Yeah, it did. And again, >> well, yeah, we don't want to put more hurdles up. I just don't want a lot of
out of town activists or >> No, trolls. >> And you I know that both of you know a lot more than me about it. I was walking out of this. This is actually why I was a minute late because I'm often embarrassed about my lack of IT
knowledge. And I'm like, Kevin Jonathan, I said, I think I did this right. Will you make sure because I'm walking into this with the IT access. You know what I'm like, you got who you got. I'm trying my best to be the mayor. I honestly am. Um,
so you do know more about that, but I I always want as many people to come as possible. And in the end, if somebody did a pre-register, they might think about it that day. Oh, shucks, this thing is happening, >> you know, we want them to come. So
that's all. >> Yeah, I think the cleanest answer is just have them identify themselves at the beginning of their comment. >> Okay. Okay. So, backing that all of that great discussion, backing up a little bit to actually scheduling these things.
Um, you know, and you had started to mention all of the end of month events that are very likely to be happening that last week. And so I was wondering, can we generate for ourselves a list of what we already know is going to be a potential conflict? >> That way we can start narrowing down our
free time. >> So, Wednesday, October 29th looks pretty good on the city calendar. >> Um, yeah. When are we having like the the downtown the like costume parade? >> 31st. So that's Friday and no one is going to be doing anything except for
that. But then different churches have trunk or treats around Halloween time as well, >> right? I'm going to ask when the trunk is and but I'm hoping like if >> and then the event when the >> Oh, wait a minute. The there's a debate.
>> Oh yeah, there's the legal >> I think the the 27th and the 29th. We're still here. Um 27 for those of you who are watching this um we're we're moving around like this.
We uh Stacy and I are not crazy. These um the lights go on and off usually by movement or they might be timed. >> I think it's by movement but >> could be by time. Okay. All right. That's why we've got them back on for
the for our for our camera audience >> for anyone who's watching this. >> Yes. So, and I also just want to like we could sit here and really generate a comprehensive list of what anybody anywhere at any point in time is doing in Greenfield
and then we'll never find a time that is totally free and excuse me. And so for me, I would prioritize times when there's no large citywide event or there's no large schoolwide event. And so Ann, can you look real quick on the
district calendar and just see what's happening the 29th and 30th? And then you you just said there that the >> 28th and 29th >> 28th and 29th yes are looking good. >> Yeah. the 29th at 5.
There's a debate. >> Okay. >> Okay. The district calendar looks empty, but I mean I don't know when the sporting events are. >> Uh Arbiter live. >> Yeah. Have that
>> which is where I'm going now. And that's the Hope Street debate, right? [Music] >> I love your ass. Okay, looking at Greenfield High School on Arbiter.
Uh, scrolling down. um 29th, 3:30 to 5:30 has unified co-ed basketball, which means that you're going to have uh some of your more
special needs population tied up there. And then the 30th has uh the co-ed basketball 3:30 as well and then a varsity football game at Athal High School. So the 30th is a bad day for um
students and staff uh because you know it's away games. And then the 29th, um, with the unified co-ed basketball team, probably not the
best day for, uh, parents because if you're going to have your special needs population parents represented, some of the more involved ones are going to be at that basketball game. >> We have five groups. >> Yes. um and
students [Music] >> uh and parents. >> That's a group that also together. We don't want to pick a day when they're going to be busy. >> So, it seems to me like maybe the 28th is a good day for them for students and parents.
>> Okay. Our groups for students, parents, community, faculty, and >> administrators. >> Administrators. Yes. >> Okay. >> Yeah. So, I'm just going to very quickly check the middle school to make sure
that Greenfield Middle School doesn't have >> Much appreciated. >> No problem. >> And I I would just like to say, having been the mayor for almost um two years,
>> that no matter what day we pick >> Oh, yeah. Well, we gota make them there'll be it could possibly be some people who are displeased. >> Oh yes, I'm >> you can't make everyone happy. >> Well aware of well aware of that and that's fine.
>> Okay. I think >> we'll also have the online survey for folks who cannot make a focus group. >> Okay. >> Comment at any choose. >> Middle school looks to be is uh packaged in with the high school. So the 20 uh
that 28th would probably the best be the best day for students and parents. >> Cool. >> Fantastic. And >> so we'd want the student one earlier. I'm assuming
>> probably like we we can if there is an opportunity if there's like a built-in opportunity where students are already going to be gathering that would be amazing. Um elsewise having it immediately after
school would be the preferred. I would say immediately after school would because let's see that's a Tuesday. There are a fair amount of Tuesday clubs after school. So I I'd say
just Oh, that's the thing we need to figure out. Wait, no, the library club meets on Wednesday at the high school, I think. >> Okay. >> I think Tuesday is
Sorry, so many clubs to keep straight. Maybe >> I'm just glad that you got an in on when they happen. >> Well, I know that the esports team is meeting Tuesday. Um
>> that one. So with the students when um Ian when it's the student day would that and and um I'm sorry what's the lady's name? Judy. >> Was Judy gonna come? >> Yes. >> Okay. And Ian,
>> um Ian, would that be something that would it be a day that you would be able to participate in person? >> Yeah, Tuesday. I could earlier in the evening. Do I have something later in the evening? And I just saw Wednesday
the 29th is the ghs comic con. So, we definitely don't want to uh do something uh overlapping with that ComicCon, but that's Wednesday the 29th, but staff might be busier that night
because of it. >> Okay. >> I'm looking up the Greenfield High School calendar specifically now. No, that is not the that's district calendar, not like I wish we had a
calendar of club meetings >> just cuz that would be >> You want me to go ask Roland if he has that or down to the office? >> Well, I think the 28th is pretty much our only day for the students that works
that is this month. So, I don't think it's an issue this time. I just think it'd be good to have in the future. Yeah. Um, okay. So, if we're going to try to keep these dates, you know, closestish together,
um, does the 29th sound okay for Gen? It sounds like maybe what about the Monday the 27th instead for the community group? If there's if there's the Comic Con and there's this League of Women Voters debate on
Wednesday the 29th, those both sound like things that could draw community away from our focus group and we want them to be the focus group. So, what do what do we feel is that edging still again on too soon
or because some of this like we're not going to >> the students I think it's easy to reach out to the students Right. And and like we'll work with the administrative team to help get that together because they'll know when the best time in the day and they'll know
best how to email all of them. >> Yeah. >> That's not something we can do, but we can reach out to Roland and the high school principal etc. Um similarly with the teachers and administrators, they'll know best how to contact them >> and we can just say, you know, are the
teachers and administrators available on this day? Mhm. The community I think is the one where we have the most flexibility uh because it's they're not constrained necessarily by the school day or school calendar. >> Yeah. And that would be my hesitation
about putting community as the earliest one because that gives them the least amount of time to find out and make arrangements to attend. >> Right. >> So that's tricky. >> Today's already the 16th. Correct.
>> Open space. >> Looking back at the like if the parents are represented earlier than 30th could be community except there is a varsity football game at Athel,
>> right? >> Which is why we were saying the 30th and 31st really are not >> not viable. Yeah. And was the Wednesday the 29th?
Yeah. And so so basically 2930 and 31st are out. >> So we kind of the 27th and 28th are what we got. >> Mhm. Yep. >> Okay. >> Then I think that
>> um personally I can you know I can be there for those. I I I would you know have I have just >> Yeah. >> And I I can rearrange any of any of the things that I have on that. >> Yeah. >> On the 29th have to be at that debate. >> I just want to be clear. We are not
expected nor required to be at at each of these focus groups >> like >> is going to lead them and collect the information and then turn it back to us. We just are responsible for scheduling them and getting the rooms reserved, making sure the tech is um set up. And
we don't even have to personally make sure the tech is set up. We just have to make sure there's a tech person >> who can make sure the tech is set up. >> Um >> yeah, I I >> Yeah. And obviously for the community one, you are more than welcome as a
member of the community to come and give your input being mindful that >> Oh, no. I just wasn't allowed to hear what the people think. I think we I think I have my bite of the apple. Do you know what I mean? You should have I feel like I should have more than two bites. One bite of the apple's enough >> being on the school committee.
>> And and like I mentioned earlier, each of us will be interviewed individually about our thoughts about this by JD at some point. I'm assuming it's in the timeline >> when that's going to but um okay. So
what I'm what I'm hearing from this is that possibility of doing the community focus group on the evening of the 27th trying to do parents and students on the 28th and then seeing which of the those
two the 27th or 28th is best for teachers and administrators. Is that accurate? >> Okay. >> And I would think the students you don't need a remote Probably not. >> I I I think it would be better not to actually.
>> I think I would just put the I think that's safer for the children, >> but I don't >> I'll defer to you all on that. >> I might even say like >> and that we and that we we don't have to
be there, >> right? >> That might make them that might the kids more comfortable. I'm not going to be there. Yeah, I wouldn't go to that. >> This is your time to talk to someone and having to do with your grading like you're not going to get speak freely. >> Yeah.
>> Um yeah, I might even suggest that for our educators and administrators. >> The same thing, don't you think? >> Anybody who's in schools, >> they can speak as freely as they need. For the parents, it might be nice to have a hybrid option. And I hope and community. >> Yeah, for parents and community the
hybrid. But the others I don't think hybrid is necessary unless we have someone who really wants to make their voice heard and isn't. >> So um do you think for any of those I
mean I just want to do my part. Do you think for any of those because I agree with you educators, administrators, and children, I don't think that I think it would make them all more comfortable if we went to there. >> Do you think for any one of the other
two that it would be good if we went there or not? Just your feelings. I would do whatever we all thought was the best thing for the people. I think the parents and community would probably rather have us there so that they feel listened to by someone they
know. >> That would have been my thought. But >> yeah, >> it's like what do you think? >> I mean I I think that either way is good as long as as long as the community
knows that like we're aware that this is happening. we want them to participate and it's not just some rando coming to ask them information. Um, I'm not opposed to us being there. >> Well, the way I see it, a lot of parents and people in the community are going to view this as the start of the dialogue,
the start of the discussion, and they're going to want to continue to engage with it, and they're going to want to continue to engage with us specifically. >> Ideally, yes. >> Okay. >> Fingers crossed. >> Yeah. Okay.
Um, so I think that we have enough at least to start ask like talking to the administrative team, which I can do immediately after this meeting. I'll just walk down and have a chitchat with Roland and Becky, and we'll start nailing down specific
locations that will work and getting specific times because that's when we can start doing the advertisements. Um, for the community one on the 27th, is there a time of day that tends to work best? Like is there a time of day
that people tend to come to meetings? >> Um, other gatherings. >> We we have had enormous discussions over that very thing. >> It does not surprise me. Um and
what people have, you know, actually almost come to blows about the final decision was 6:30. >> 6:30. >> And Stacy, I I don't know if that is the magic number or not, but >> Okay. Um,
you know, it's the, uh, I want to be respectful of people that, you know, work. I actually, Shill Gilmore, it used to always be um,
you know, we we compromised was what it was. There were people that wanted it earlier. Uh we had we had a few older folks who not me I'm a real night owl but um they had to get they they go really bad and
get up and they were like you know push it back push but they wanted to push it back till 6 and >> whatever and then then there are people that you know they're working all day they wanted to go home and have something to eat they couldn't make it there in time so the magic number we settled on was 6:30 gives people a chance to get home so I don't know
what's right or wrong but that's what was settled on that. >> Yeah. You can't make everyone happy, but you have to leave enough time for people that are working out of town to make their evening commute. >> Yeah. And I the one thing I always
thought about um because I've been somebody that was involved in government since I was a young mother was that I wanted to be at every meeting and you know wash having
kids in the bathtub and not being able to go. I love these hybrid meetings school committee in particular. I'm so glad that we have hybrid meetings that a a young parent could participate because both parents couldn't be there and you have kids in school and how
wonderful that we have hybrid meetings. >> Well, I know that with the PTO's uh one of the longstanding difficulties was child care during meetings and so hopefully remote will get around that issue. the I remember back in my
Federal Street PTO days, we would uh have National Honor Society kids do child care and get their volunteer hours that way. But I mean, they're busy. >> But if we did want child care, then I believe Angie Mass would be the one that
we would talk to about National Honor Society. But even then, it's such short notice that these kids likely have other things. >> Um, >> so you seem to make it go over there. >> When I when I Yeah, when I
>> If anybody's watching this, >> Stacy's going to go over there because she seemed to have the magic touch for getting the lights to go back on. And it seems Yep, there it is. It's over there. Stacy, thank you so much.
>> Stacy's a magical person, a gifted soul. Oh, >> Whoops. >> I still see you. >> Oh, >> well, we don't see you,
so give me just a moment. >> It's a shame you don't see me because my cat just jumped up on my desk. You know, I would just like to compliment the two of you. >> Had that happened to me right then, I heard such calm in your voices. Ann
immediately said, "I don't see you." There was no tension. You went right over, tapped on the board like it was nothing. And neither one of you are in a pan in any kind of a state of panic. Just just compliments to both of you. Good job.
We do what we can. >> The perils of the modern era. It >> was just great. I was like, "Oh my god." >> Good for you. Good for you both. Thank you. >> Um, okay. I'm noting the time. We have about 18 minutes or so before we are
scheduled to to wrap up for today. Um, it sound like we actually are we've got a better start than what we might think. We have days identified that we can start plugging in places. >> My wondering is if um somebody could
volunteer to reach out to John's on and see if they're available 6:30 p.m. Monday the 27th. >> Okay. I'm I'm gonna Can I call Jonathan while we're Oh, here. Okay. This would be whoever you want. the best thing um
because I was thinking that for the community focus group because it's a location that people know is relatively central um is definitely hybrid we'll need to ask for GCTV but like that should be fine um ideally
okay and then for the other groups like teachers administrators and students those I imagine will happen on school property at some some location.
>> He's going to call back in a minute. >> Okay. >> He must be on. >> Great. Um, and then, um, once we have like specific daytime location set, which I'm hopeful that we can get, uh, taken care of like
by the end of this week, honestly, by the end of the day tomorrow. Um, then it's about outreach and making sure that people know that this is happening, that we're really strongly encouraging their participation, uh, what it's all about and like getting those notices out. Okay. So,
>> so, um, on our >> side, um, again, we can help with that. >> Absolutely. >> And, um, Jonathan's, that's why it's good. He's going to call back in a minute. I'll put him on speaker >> and then and then we can all help. He does, um, press releases
>> and, uh, draft text. >> Oh, good. Great. He helps with all of that and then he can send things, you know, he he does it to all the media. He puts it on the, you know, he has all these media contacts. He gives it to the radio and the newspaper and then he puts
it on the website. They can also maybe you could ask Roland to do whatever it is for the school on the school part, but we'll put it on the city website and um yeah, Dan Dan Green will put it out on
the radio so as many people know as possible. He'll make a little he does little announcements. So, we'll get it out as much as possible, but we should wait. We should wait till he calls back. He said he call back in a minute. >> So, in the meantime, while we're waiting
for that, the other thing that I had on our agenda is to um we're going to we're going to need to meet pretty regularly. >> Is there is this a time that generally works for folks?
Thursday is at two to have a weekly like a standing weekly meeting. >> It's fine. Does that >> I I don't Does this is I don't have a particular I don't have a real schedule. >> Um it generally works for me though it
does rely on my kids after school meeting on Thursday. So if his after school club gets cancelled then I wouldn't be able to make it till 2:30. >> Okay. Would it be better early? Oh, I would it be better earlier than Ian?
>> Well, lunchtime meetings generally speaking are the most flexible and easiest for me to do. But if it doesn't work for other people, unless something outside of the ordinary is happening, I can do this time. >> Okay.
>> So, what And what about you? >> Yeah, this time works for me. >> Is there another time that works better? >> No. >> Oh, well, that's fine. >> Like two works. is two that works the best for you. Do you need two? Do you need two o'clock? >> I don't need two o'clock. I need any time really on Thursday is after noon.
>> Afternoon. >> Could you do noon? >> Yes. >> Okay. Would noon be better? >> Yes, noon would be much better for me. >> Okay. All right. See? >> Great. All right. So, noon would actually be better. So, let me just look because I in general um
Yeah. Um um um help. So um let me look at my schedule to see what's up for the next few meetings because most of the things are
changeable Thursday. So like Next Thursday. [Music] Next Thursday. I won't be back until I probably won't be back here until like
12:30. >> 12:30 at 1. Oh, and I realize November we are going to have Thursday the 13th where we're going to be at um the mask conference
and I I was looking at November. I also have a conflict that th uh Thursday the 6th. >> Okay. So is there >> and Thursday >> in general I can make from then on. So,
let's just say this. Um, next week I would do um next week I'm going to have to say I I'd have to say one to be sure. >> Okay. >> Then after that I could do 12 noon because that would be work the best for
you. Okay. >> Next. So, next Thursday. >> You can also look at a different day of the week if that is more open consistently because what I'm trying to avoid is having to change this. >> All right. I I I hear you. But I said, "Next week, why don't we do we why don't
we stay with Thursdays? Next week, let's do one and then every other day, um, let's do 12 noon." Okay, I'm going down a little bit and I don't see
>> Yeah. The the other thing that that Ann was just identifying though is a couple of more conflicts that are coming up >> time wise. Well, >> we can I mean we can what what can I say? We can change like sometimes when it happens we can look at that week.
>> Let me take a quick look at that other day which was a schedule because I've got this online thing that >> oh I could do yeah one to two I could do on that day. So
>> okay I'm gonna put you on speaker. >> Hi Jonathan. So, I'm here with Stacy and Ian's uh you're on speaker because um we're now trying to schedule things and the mayor's office will be helping with this. Okay.
>> Um so um we're going to be running five uh focus groups and um we're going to schedule the first one. What's the date we're looking at? The dates are the 27th and the 28th.
And right right now, we're trying to um see if the John is open at 6:30 on the 27th. >> Let's see. >> And you're looking for the big room at the John's? >> Yep. >> Uh what time did you say? 6:30, although
we would ideally like it, you know, open and available by 6. >> Yeah. So, the 27th, um, they have the candidate debate there from 5:00 to 8:30. So, it's not available at that time. We're talking about October, right?
>> Correct. >> Okay. That that means 27th is out for community as well. >> I didn't hear I didn't hear that. >> So, so the 27th is out. We can take that off the table. >> The 28th there's conservation commission
um at 6:30 to 9:30. >> That was the 28th you said. >> Yeah. >> All right. Um >> their phone number is 772. >> Um I have volunteered our services
uh to be because um we'll be have to be publicizing this and I said we'll be able to when we finally get to the date that we'll be able to put it out with a like a how whoever you send it to with a notice
to put it on our our site and get it out to the radio. and we we we thought we'd settled on it because I didn't see it on the city calendar yet, but I forgot about that debate. That's why I was asking you about the 29th. Um >> yeah, those aren't on the city on the
city like the website calendar because they're um they're not city events. >> Okay. I remember the 29th and so um can we go to the next week >> and Oh yeah, election week. That would
be great. Monday and Tuesday. Um, you can't have I I don't know that it's a good thing to have it the night before the election. What do you think, Ann? >> I think that's a bad idea. >> Yeah. >> Um, and the night of the election. No. >> No. Oh, of course not.
>> Definitely not. >> What about Wednesday the 5th, though? And the Thursday the 6th um we're going to have uh Joe Cmerford's going to be here at the high school. >> And so what about the seventh?
>> The fifth and the seventh. I know that's exactly back to back. >> Uh so the week of the 3. Um the only available evenings are Thursday the 6th and Friday the 7th.
>> Okay. Thursday the 6th has a varsity boys football game. So 7th is better for people closer to the school. >> Yep. So that's available >> the John. >> Yeah.
>> Okay. Um are you a are there any other municipal meeting spaces that you're able to see on whatever it is you're looking at? Jonathan. >> Yeah. I can see um if you want to look at like the big room in the fire
department um that that can hold I think 58 people. >> Okay. Is that is that um does that have hybrid meeting capability? I >> believe so. >> Yeah.
>> Okay. Great. And is that by any chance available November 5th? >> Uh yeah, it does look like that's available on the 5th. I would just want to double check on the hybrid meeting capability for that one. >> That's where they have public safety,
Jonathan. >> So must >> they do public safety in the Oh, yeah. That is >> y for the 5th. We'd want that to be community and not parents because there is a unified co-ed basketball game that day. It is scheduled to end at 5:30 and
it's a home game. So if we have to do parents that day, it isn't end of the world, but >> okay. All right. Um, we will we will I promise you we will get meetings slotted into where they can
happen and when. I don't know if we have any hard conclusions at this time. >> Do you want him to look at next week while we have him on the phone? >> Uh, as in >> as three days from now. If we we can't push it out any >> Oh, no. No. I'm not trying to. I just wanted to if you wanted him to look at
everything else. Um, are there any So, just so that I'm clear, for the week of November 3rd, Friday the 7th at John's on and Wednesday the 5th um, at the fire department. Those are really the only
openings. There's the Thursday at the John's on, but Thursday's out for a different reason. But just so I'm clear, those are the only options for those that week. So the um for that week, so I wasn't looking at fire department initially. The fire
department uh is available any day that week in the evening. Um and the job is available. Yeah. Thursday and Friday. >> Is the fire department available the week prior? Well, I guess the week prior is out for other reasons for us, right?
>> Not just building availability. Uh, >> it's out because of other things like the dates and stuff. >> Okay, that's very helpful. Thank you, Jonathan. >> Okay. >> Yeah, the fire department is is pretty
available just in general. So, >> and and I'll probably be giving Stacy your number. >> Yep, that's fine. >> They'll call they'll they they might call you. >> Yep. >> If Jonathan's the right person who's got the calendar.
>> Yeah. Okay, just so you know and that's because Stacy's >> the liaison person here. Okay. >> All right. Very good. Okay. Thank you so much. Bye. Bye. Bye. >> Catch you later. Bye. >> Okay. So,
>> that's good. He's He's really helpful. >> Per Yeah, that's that's perfect. I'm going to take these notes and immediately after this meeting, I'm going to walk over to where Roland and Becky are and I'm going to start getting them um working on the the teachers, admin, and students portion of this
>> because um because you could do one like well I know that Judy doesn't want to do that, >> but you could do um >> you could do one with although We're all mired in election.
>> Yeah. >> You know, the students aren't. >> Well, maybe they are, but but they might not. You know what I'm saying? They they could take their hour after school, >> right? >> I don't know. >> Like we we do need to get this done. So,
whatever you decide. >> Um >> we should order the students pizza to bribe them to be there. I was actually wondering that if we have funds for in the school committee line >> to do that. >> There's always money you because you
just move money around at the end of the year. Yeah, >> that's I mean look what we did at the end of this year. We had >> a million six left in salaries. Do you believe that? A million six. >> Well, it's because we don't have all the staff we need. But >> I know it's terrible.
>> Okay. And so also just confirming we are meeting next week, Thursday at 1. >> Next week, Thursday at 1. And in general, >> I gota tell I got tell >> the re Yeah. The reason that I want that is because in order to comply with OL
postings, I want to get Becky on that posting this meeting. >> Oh, 48. Yeah, just 48. But >> got to do the agenda and there's back and forth all that. Yeah, >> which is easier if we've got a set >> open jail. You go to open meeting while
jail. >> I don't want us to go to open >> I'm only kidding for those of you who are listening. >> Um that might be our signal to start wrapping up. Anyway, it's 2:59. >> Okay. >> Um I really appreciate you all weighing in on these these meetings and and
because I think we identified that one, our community puts on a heck of a lot of events. Yeah, there's a lot of 18,000 people. >> Um, which is good. And we have a robust and healthy civic life, which I support.
And it makes scheduling these focus groups challenging, but we'll figure it out. Um, public, please be on the lookout for these dates and times. Um, and with that, I might seek a motion to adjurnn. >> So moved.
>> Seconded. Um, we have to do a roll call since we have a member online. Um, myself, member Ston, I'm a yes. >> And I'm a yes. >> And I'm a yes. It's >> unanimous. We are adjourned at 2:59 [Music] Part: 2
Call the meeting to order at 502. It's a meeting of the fire station bu building committee on October 16th, 2025 to 5:00 p.m. through the zoom city zoom platform. >> Chair statement is this meeting is being recorded by the fire station building
committee. If any person's presence are doing the same, they must notify the chair at this time. Anybody else recording? >> Hearing none. Okay. Call to order. Roll call. Which Hawkins present. David Singer >> present.
>> Mayor. >> Thanks. Chief Strahan >> Y. >> Harold Collins >> here. >> Present. Steve Draalich >> here. >> Jean Wall >> here.
Amy McMahon, Jen Strong said said that she can't make it. Jim Wyn >> here and David Mascaratello, we have a quote quorum. Pete Macgyver. >> Neil Joyce,
>> I am here. Butch, >> thanks. And Dennis Ross. Dennis Katrina's away. Dennis, we're not getting any audio. >> And um
and Kai from Breakaway Energy is present. Very good. >> All right. >> Um just uh just a matter of information. You know, I I think we're sort of at the end of the line here as far as committee
work. um is for us. Um so it's not on the agenda, but for the next meeting, I'll put on um you know, an item to dissolve the committee. Um I think there's a there's a as Neil will attest to when the chief um when they
get a chance to talk, I think everything uh pretty much is has been done. the few remaining things that uh need taken care of um you know the city can take care of uh with the chief and uh we can quietly
step to the future. Um I wasn't sure we were ready for it at this meeting. Um so I just didn't put it on there. Um, so the next item um is
approve uh the minutes for June 12th. I'd like to amend that item to include March 18, 2025. If there's a mo motion to >> move. >> Is there a second? >> Second. >> Okay. All in favor? I'm in. Yes. David.
>> Yes. >> Uh mayor, >> yes. Chief. >> Uh, yes. >> And Carol, >> yes. >> Stephen, >> yes. >> Yes. >> And Jean, >> yes.
>> And Jim, >> yes. >> Thanks very much. So, the first item then would be the minutes for March 18th is um Peter has sent out to everybody. I don't know if you had a chance to read them over or not. A point of order.
>> Been so long that I didn't realize we had done the March 18th minutes. >> Point of order. Butch. Um, Stephen Nemau is now present. >> Hi, Steve. >> Hi. Hi. How are you? Everybody's had a chance to look them over. Is the motion to accept is
presented? So moved. Second. >> Second. Second. >> Any further discussion? Hearing none. All those in favor say I. >> I. >> I. >> David. >> I.
>> Mayor. >> I. >> Chief. >> Yes. >> Stephen Nimmerco. >> Yes. >> Um Carol. >> Yes. >> Steven Drakage. >> Yes. Jean,
>> yes. >> And Jim, >> yes. >> Good. Thank you. Okay, the minutes now for June 12th. Everybody's had a chance to look them
over, read them as there a motion to accept as presented. Didn't we just >> So, I think the point of order that the mayor is saying is, didn't we do that in the first the two motions ago? If you want to do it again, that's fine. But for sanity reasons, did we do that two
motions ago? >> Yes. >> Oh, well, I I thought we included it in the because it wasn't on the agenda for the >> I see. It's okay. We can do it again. So moved. >> Yeah. >> Second. >> All right. Second. >> Second.
>> All in favor say I. I. David. >> I. >> Mayor. >> I. >> Chief >> I. >> Stephen Nimbercow. Yes. >> Carol. >> Sure. >> Stephen Draculich. >> Hi.
>> What the heck? >> Jean. >> Yes. >> And Jim. >> Yes. >> Thank you. >> Okay. Okay. Neil Joyce, owner, project manager. Maybe just bring us up to date where we are with the budget. And we must be at the end.
>> So, no no changes to the budget, Butch. We haven't processed any additional invoices uh since we last met. Um in terms of progress on site, I spoke with David Goodsell this afternoon. He was kind enough to grant me a fivem minute
conversation while he was boarding a plane to return to the area. And um David reports that uh the punch list, the outstanding punch list items that were required completed by DA Sullivan
and their um team have largely been completed. There were a handful of open items that are left. I believe uh he further reported that um Adams was scheduled to come back and wire the
thermostat for the fan in the out building and that work was scheduled to happen tomorrow. Um and I said with his consent we would uh request that um
uh H2M or Chico Ross come out and do a final punch list back punch and confirm in fact that everything is acceptable to the fire department and uh with that could make a final recommendation on
payment of any unpaid balances to the contractor. Perfect. Any questions for Neil? Chief, do you want to dovetail Neil at all? Seen who has been in the building and your feeling that it's probably just
ready to turn over to the city for whatever's left. >> Sure. We're aware of a couple uh outstanding issues. Uh but the majority of stuff that was on the punch list that came from H2M um uh has been pretty much taken care
of. Uh I do need to circle around uh with Dennis uh to go over that list. We've been um playing a little bit of uh haven't been able to communicate that. So, but I think uh with the next week or the week after having a construction
meeting uh one final construction meeting uh to go over the minor issues that are left. Um there's a couple things like we approved uh back several meetings ago one of the split units to be moved. That hasn't been done yet. Uh
that's out of Adams. They'll come back and they'll they'll take care of that. Adams, a different part of Adams was here working on the boiler and checking that out and everything seemed to be uh up to speed with that. Um, most of the cosmetic issues have been
taken care of. DA Sullivan had a couple folks here last week for the majority of the week and worked really hard to clean up some of the cosmetic issues. Um, Capeway roofing has been here for um some of uh small some of the issues we
had with that. We did have a couple leaks uh that were um taken care of. Uh so there's some cosmetic work that has to be done because of the the small leaks. Uh so that work is ongoing but
the majority of the substantial work uh has been complete or is in the process of having contractors show up on site to take care of. >> Perfect. Anything you want to add to that, Dennis, at all? >> Uh yeah, I mean I have no problem coming
out looking at the punch list. However, the two people, Simon and Katrina, who are most familiar with it, are both out of country and will be returning by November 3rd. So, if we can put that off until they come back, that's great. If
not, then I will come out. Just got to let me know. Okay. So some of the questions uh folks have posed to me is is the energy system because of the cost of energy last year. So pretty much what you're saying is all
those parts and pieces have been um either added or rectified or readjusted to work as a total unit for heat and air conditioning. HVAC
still haven't >> to follow that up, Butch. Um, there still I believe once all of the work is completed, there still needs to be an effort by the commissioning agent to come back in and sort of reconfirm that
all of those items are working as was intended. >> Okay. Chief, >> uh I was just going to say that the heating issues that that we have, everything is in place and operational.
Uh the question of the energy use has not been addressed. Uh and they're still trying to find the reasons for that. And I um I think Carol was going to make a comment on that, but the stuff is in and my understanding from what I've been told is operating appropriately. There's
just We still don't understand why there's an energy issue, but Carol may have more information than that. >> Carol, can you add to Go ahead, David. >> See where the next thing on the agenda. Oh, I'm sorry, David. >> That's all right, Carol. I didn't I I
just wanted to um say something before you did so it would make sense. Chief, when you say uh what you just said, do you mean that you still don't know why the energy levels were so high over a period of time last uh winter and and
now they're under control or are things still not under control and you don't know the answer? >> I am going to defer to Carol because Carol has put a tremendous amount of time and energy, pardon the pun. uh uh wish I could
and effort into this and she has a better understanding. The part that I do know from what I've been told uh is that the things are installed by design um and are installed uh correctly uh to the
best of the installers information. The energy use is Carol has no more information on that. >> Okay. Thank you. Hey, Carol. >> Hi. So, I see you know we're on the agenda. I don't know if it's time to do that, but Kai is here. Kai Hold,
>> we have been working uh with the project team and so kind of in tandem with the update that was just given. A number of uh items have been identified and they involve different members of the project team that Kai has been following up with
and we're getting information and there are things in the works and there are a few things that we're seeing that are likely the culprits. And so I will stop there. I'll let Kai speak and then we can
answer any other questions. >> Okay. Kyle, can you add to uh Carol's comments? >> Uh not not too much. I feel like you guys covered it. I guess the only thing I could add is that I'm planning to work with um the commissioning agent uh once
Adams is finished um servicing the heat pump unit. We're going to work together and um confirm that it's running right. And we're also going to um do the final commissioning on the the makeup air unit. Those are the two two kind of key uh you know big energy users. Um,
so that's uh don't we don't have a date yet, but that's going to be this this fall. Hopefully within the next uh two to four weeks. >> Sure. Dennis >> Carol, can you tell us what some of those culprits might be? >> Why?
>> So, one one of them So, first of all, I just I think we should clarify that a lot of these are things that can't be done until people do their piece of it. So, one of the reasons that the commissioning piece of it is waiting to
be done is that the HVAC contractor, which is Adams, has to do their piece, which is in process, as was mentioned, but we can't do anything or they can't do anything until that's complete. So, one of one of the culprits may be that,
but uh there's a DOAZ, what do we call that? A unit direct out or air. So the knows Yeah. >> Again, I'm playing here. Kai knows this stuff for real. So maybe I'll, you know,
just jump in, Kai. I'll I'll I'll do my best. >> Okay. Yeah. Just just to clarify those those two items. So the there's a um a water-based heat pump that's that heats the apparatus bay that was not uh it was started up last fall, but it wasn't able
to run all winter. Um and that was one of the reasons why the energy use was high because that you know you have a very high efficiency piece of equipment that wasn't operational. So that's one piece. The other piece is the fresh air unit. It's a do it's called doaz
uh direct outdoor air um supply I guess. Um so that unit has it basically came with factory controls. I don't want to get too far in the weeds here but they haven't been checked yet. There's a lot of uh uh energy that that that thing consumes. it's basically, you know,
delivering fresh air to the building. So, if it's not doing the the heat recovery isn't working or the the electric backup heat isn't uh dialed in right, there could be some wasted energy there. So, we want to just make sure that it's running as intended, >> right? And there was a couple of fans
that ran all winter long and those have been taken care of to >> Correct. Yeah. >> eject any hazardous uh foams out of the uh apparatus bay area. Correct. >> Correct. Yep.
>> Okay. Any any questions by anybody of any of those folks on any of those systems? >> So, please go ahead. >> So, thank you, Carol. Um,
so I I don't understand. Is there going to be a future date when we're going to have specific information that will tell us exactly what did happen beyond the beginnings that we've heard today? And
if so, are is there something about waiting and the answers that has some implication to whether the building committee is wanting to seek restitution from somebody for the high energy costs?
I would say that is not something in my purview. Although if you want an opinion, well, no, I'm joking. I think that really what it's been is these are not things that we can just
do. we have to have these other members of the project team perform these functions that are required so that we can rectify things. So there's a 12-month period. I think you did bring up the
time frame and it's uh you know that's part of what Kai is doing is is keeping in touch and making sure these people are responding and providing. We've already gotten several of the things we we did have a meeting oh right early September where we
brought everybody together and you know right after that so there have been a number of uh milestones met since then and again it's keeping on top of like all right you know dominoes in a way of like the next pieces we need this
there's submeters but that requires >> again Dennis knows this stuff too I I just uh so I'm I'm not trying to be evasive. It's just that it's hard to put a hard date on on any of this because it is uh different people. But we do know
obviously time has been of the essence this whole time and it's just >> this is our recourse. >> Yeah. >> Well, we're going into the second season, you know, with the heating thing and they've been in the building now
>> for quite some time. It seems like it's getting a little long in the tooth to have some of these things taken care of when they've been identified as the problem. Um, is is there any way we can shake their chain a little bit and get stuff going?
>> It was apparent to me sitting in the room. Everybody was being I thought very polite. It was apparent it it was Adams needed to finish their work, wasn't it? Did you think that they were a whole bunch of things? >> They were all being very kind and lovely
and that you know one everything works together because it's all one piece and they needed to finish their work and then the then the other people I don't even know what they're talking about. I don't know what a DOAZ actually is, but the other people can't check. Um, the
commissioning people can't check until, you know, one thing uh goes, one person checks after one person's. That's the people that need to finish. That's all I would say. >> And I will tell you that Adams has been on site the last couple weeks trying to
>> trying to mitigate a couple of these issues. >> Oh, well, that's good to hear. question. >> David, yeah, I'm I'm not insinuating that anybody that Carol that you're not doing your job and you're not doing it well and you're not doing it in a timely manner. So, take that off the table if
it's even out there. Um, I can appreciate that it might take a year to figure this out and maybe that's the case. I guess if so, let's put it's a process question. Here we are the committee. We've been hearing about this. I think on some levels this issue
and the issue of uh the punch list have kept the committee open. Sounds like the punch list is done. This will not be done by certainly the next meeting. It doesn't sound like so. Mayor. Um I guess uh my sense would be that if the
committee dissolves and there's some sometime later you you deter Carol determines or the group determines that there's been a mistake made that mayor you'll have to deal with it yourself because the committee will dissolve and the control of the fire station will be
then with the city. So is that is that your understanding? So at least we know when we dissolve that we are we are leaving one issue possible issue out there. >> Um so it would when I heard um Butch say
that I I wasn't ha happy um because we dissolved the uh library committee and then we had to re uh pull it together again because we had two outstanding issues. So it would
be my hope that we would be going until we solve this one thing with the energy use um one thing because it's a big thing um in my opinion
that that's a very big thing. Now I'd like to just say that you know I'm not Albert Einstein and I've never been a mayor before or in charge of a building. So, and a lot of you have a lot of experience, but I walked into two
to to two buildings that were one was finished and the other one, as you know, was finished just after I got in. But we did have something. We had solar on one and a sign that is still not working. And we did have to pull people together
again to uh you know, get those things going. And everybody's trying to get those things accomplished, but they're big things. and this uh the energy inside. I don't know if if
because there's lots of different pieces of this, you know, the fire chief here and the deputy chief. They're off trying to save people's lives. Uh and that's their job. And you know, Carol's in charge of energy in in
the whole city. We have other things that we're trying to do like buying fuel efficient cars throughout the city. Um, this group got together to to build this beautiful fire station. And I think we should all stay together till we
finished it. And I don't mean every little nook and crannies, but I think the energy use here that was like a a a big pro a big part of that. I actually didn't know when I got into this that
they designed buildings uh you know with EUIS. I think it's wonderful that they do and that we have such energy efficient buildings but we aren't really quite close to what we we designed here and you know I don't know
how they all work. Wonderful people like Dennis Ross here you designed them. It's fabulous. and somebody whoever's in charge of I maybe the OPM here that he you know sort of directs people somebody has to put a little pressure on you know
whoever it is maybe that you know Mr. Adams, if that's his name. Um, you know, somebody's got to lean on him a little bit and tell him, you know, get that thing done. I don't even know his telephone number. I've never been to one of these construction meetings. I don't know when they happen, but somebody's
got to tell him, now you go get your work done so that the commissioning agent get their things done so that he has a building. It's, you know, I don't expect it to be, if we said it was going to be an AUI of 40, I don't expect it to be, you know, exactly at 40, but it has
to be close to that before we dissolve. That would be my expectation. >> Sure, Mayor. Understand? I I didn't mean to say that we were dissolving the meeting at the next meeting. I just meant to say that I would put it on the agenda for discussion. If we're not ready to do
that, we won't do that. Um, and your point's well taken. Thank you. Um, >> I would uh I would agree with the mayor that, you know, you have certain expectations. Obviously, so do we. Um,
typically, you know, let's just say the building started off, everything was, you know, hunky dory. It all work. The commissioning agent does what they do and they try to do it through, you know, a full set of seasons. All right? so that you've got heating, cooling, and
two shoulder seasons to make sure you're operating correctly. Um, what happened in the fire station was there were things that were actually not installed, things that were missing.
Um, there were several issues and I don't think the commissioning agent can just go out there and certify that everything's wonderful now. They have to see it operate and measure it over time. Whether that's, you know, a couple of
months or a couple of seasons, meaning heating, cooling, whatever, the city still has ultimate leverage because you're withholding money on the contractor and ultimately Adams works for Sullivan. So, you're holding money
on them and that is the ultimate lever. All right? They're all out there. they're doing things and I think that's all wonderful. However, until we know that it's operating that and operating properly over time, not just the day
he's out there looking at it, um I would not be comfortable and I would not sign off on a pay application that's 100% until we know those things. Um, Neil, please pipe in because I might be
speaking way out of turn here. >> No, I I I think your point is is well taken, Dennis. And I think the other thing, you know, anecdotally, if if what we experienced last year was a result of
the equipment not being completed and installed and programmed, coordinated correctly, then we should see uh different trending on the utility bills immediately. like
we should be seeing that now, not necessarily uh three to four months from now, right? Um and so I think we'll have some early indications that the efforts that have been done thus far have been successful
and will yield fruit and hopefully that will give the city some assurance that we're getting ahead of the issue and not falling further behind. Butch, I have to drop off. I apologize. >> Okay. Thanks, Jim. >> Bye, Jim.
>> Great, great point, Neil. >> Neil, is is there being money withheld and if so, how much? >> So, David, that's a great question. Um, my understanding is that the contractor
submitted his final payment for consideration last summer. The invoice was held for a number of months and then it was short paid and I believe that there was a balance of about $100,000
withheld from that payment. So I I believe I have not seen the exact accounting but I believe that there is somewhere in the range of 100 to $150,000 right now outstanding
um with the contract. >> Do you need any uh do you need any action steps by the committee to continue to hold it or is that more within your jurisdiction and the mayor's jurisdiction?
Um, no. I I would need the committee's authorization or at least the city's authorization to process the balance of the payment to be made. >> I see. So, we you hold it until we say it's okay to release it.
>> Yeah. I I don't I Well, technically, David, I don't hold anything. We forwarded the signed application and there was an adjustment made after it left my office and was within the city and the and the B and the amount due was
reduced because of these outstanding issues and I think appropriately >> it it's just a metaphor because I see it on your budget so I think it's >> Yes. Right. >> Okay. Thank you. >> Yep.
>> Is everything else paid in full? So, this is the last. >> Okay. >> Question was, is everything else paid in full? Neil, I don't know if you heard her. >> Um, I we're seeing some smaller invoices trickling in from um H2M Pico Ross. Um,
we haven't invoiced you for our final closeout payment. Um, or at least we haven't been paid for it. I think we've invoiced it now almost a year ago, but we haven't been paid. And that's that's fine. We're not we're not worried about it. Um but you know, at some point the
the payments should be processed and um paid out by the city certainly when you're comfortable to do so. >> Sounds good. Any further questions on any any and all of that?
Okay. Um, >> I I wanted to if I could just add just a clarification. I think the gentleman this gentleman before said that we should be seeing a difference in the utility bills um now, but I I just wanted to point out that I don't think that's
>> uh necessarily true. I think uh we we will know more once Adams is done and once the commissioning agent is done. Uh, and we can we're definitely going to be well, Carol and I will be reporting back as far as what changes have been
made and what you know what level of impact we expect from it. But I at this time I wouldn't expect the utility bills to be different. >> Just got one and it's I'm always hopeful. The other project we've had,
we've seen the changes but not not yet. >> Yeah. >> And the one If I may, one of the reasons this took a while, you know, all I see is an electric bill every month. Ever source, we didn't get an accurate bill until less than a year ago. So that was
the first time that we had any indication that things were arry and uh so that's unfortunate. We've had a similar issue with another building and it was the same thing where we had gotten incorrect bills for six months and it delayed getting to the bottom of
it which has been costly but you know we're getting back on track and we're very lucky to have Kai and I'm feeling pretty confident that we're this one does not look better. >> Well again I don't even have a year's worth of data. I'm looking at what the
energy model was and we're still about double that. So that's a little better in two and a half. But anyway, as Patty said, this is still getting there.
>> Okay, thanks. >> But I think we're all roaming in the right direction. Yeah, >> perfect. [Music] Okay. No public comment. So, what do you think
about a next meeting sometime in December, middle of December or something like that? >> That sounds good. >> That'll that'll give time for Adams and >> Yeah, that that sounds good. But thanks, >> folks get the stuff installed and um H2M
come down and maybe do a walk through between now and then. >> All right. I don't have a Keller in front of me, but middle not too close to Christmas, obviously. Okay. All right. No need for an executive
session. That's it for everybody. A motion to adjourn. >> So moved. >> Second. >> Second. >> All in favor? I vote yes. David, >> yes. Thank you. >> Thank you, David. Chief
Yes. >> Stephen, >> yes. >> Carol, >> yes. >> Stephen Drachalich, >> yes. >> Jean Wall, >> yes. >> Okay, thank you everybody.
>> It was great seeing everyone. >> Thanks, PCH. >> Happy Halloween. All right. >> Thanks, David. No problem. [Music]