We can get those on. Okay. All right. Ready? All right. Let's call the meeting to order. Please rise and pledge the flag to the flag of the United States of America and to the republic for which it
stands. One nation under God, indivisible, with liberty and justice for all. >> Thank you. All right, we're going to certify the election results. Miss Bas, >> the results of the municipal election held on March 10th, 2026 are as follows.
There are 813 registered voters in Gulfream and 57% of those cast ballots. 67 of which were absentee and 399 were cast at the poll. Robert Canfield 294. Michael Glennon 241. Michael Green 305.
Scott Morgan 340. Joan Orwine 318. Thomas Stanley 333. I now need a motion to seat five commissioners. >> Is there a motion to seat? Uh motion to seat the five commissioners to certify the results. >> Second dispos.
>> Commissioner Green. >> Yes. >> Commissioner Stanley. >> Yes. >> Commissioner Morgan. >> Yes. >> Commissioner Orwin. >> Yes. >> All right. We'll swear in the commissioners. Please rise. Miss Basil. >> Raise your right hand. I state your
name. >> Thomas. Stanley. a citizen of the state of Florida. citizens of the state of Florida >> and the United States of America >> and the United States of America >> do solemnly swear >> do solemnly swear >> that I will support, protect and defend
>> that I will support, protect and defend >> the Constitution and government >> the Constitution and government >> of the United States >> of the United States >> and of the state of Florida >> and of the state of Florida >> and that I am dy qualified >> that I am dy qualified >> to hold office >> to hold office
>> under the Constitution of the state >> under the constitution of the state >> and that I I will well and faithfully perform >> I will well and faithfully perform >> the duties of a town commissioner for the town of Gfream. >> duties of a town commissioner for the town of Golf >> of which I'm about to enter.
>> which I'm about to enter. >> So help me God. >> So help me God. >> Congratulations. >> Thank you very much. >> Okay. Basel, would you call the role, please? >> Commissioner Green, >> here. >> Commissioner Stanley >> here. >> Commissioner Morgan >> here. >> Commissioner Orwine,
>> yes. Also present and participating is Chief Jones, CFO by master and myself. Absent with notice is town manager Nazaro and Commissioner Canfield. >> Very good. All right, we need to elect mayor and vice mayor. Nominations. >> Go ahead, John.
>> Oh, I'd like to nominate Scott Morgan as our mayor. >> Second. >> Miss Basil. >> Commissioner Green. >> Yes. >> Commissioner Stanley? >> Yes. >> Commissioner Orwin? >> Yes. >> Commissioner Morgan? >> Yes. Vice Mayor nomination.
>> I would like to elect Tom Stanley as our vice mayor. >> Second. >> Miss Basil. >> Commissioner Green? >> Yes. >> Commissioner Stanley? >> Yes. >> Commissioner Worthwine? >> Yes. >> Mayor Morgan? >> Yes. >> Thank you very much. All right, let's move on. Uh we have our minutes from the
uh last meeting on February 13th. Are there any corrections, changes, or comments? >> Motion. >> I'll take a motion. Make a motion to approve the minutes from the last meeting as presented. >> I'll second it. >> For none. >> Commissioner Green. >> Yes. >> Commissioner Orthwine. >> Yes.
>> Vice Mayor Stanley? >> Yes. >> Mayor Morgan? >> Yes. Uh we do have a couple changes to the agenda. Item 13, we will be adding two other change orders. Number 13 and number 14. Our next uh Make a note of that, please.
Our next meeting will be April 10th, 2026 at 9:00 a.m. for anyone who wishes to attend. Um, we will also be having our first uh evening town hall meeting on March 25th at 5:30 p.m. here in town
hall. We'll talk about that in a minute. Public comment. Anyone wish to speak? Very good. Let's move on then to the town manager report. Unfortunately, the town manager is is is ill and couldn't be here, but uh I spoke to him, so we're
going to have to guide the town manager's uh comments. CIP update. Uh we have Eric Rush from Baxter Woodman. Eric, I'm going to swear you in at this point because you're going to be speaking several times. Good afternoon.
>> That's right. It is afternoon. I'm covering. He's the project manager for the project and obviously in this case working with Trey and his >> you speak up a little bit. >> Sure. This >> I can turn it up. Uh the uh status of the project in
general is uh >> uh majority of the subsurface work is complete. Uh we are still doing some grouting uh some work within structures but there should be no further significant excavation uh within the streets and the roads. Um there I don't
know if they finished there is one service one water service remaining uh which I believe is an empty lot. So there we should be no more water impacts to any of the residents. Um and then uh of course uh they're still working on
restoration uh driveway driveways saw grading um I think uh the obviously the final pavement on uh Lake View Drive between Oleander and Gulfream.
um grading behind a lot of the curves which you've seen they replaced a lot of curves based on uh their failures uh patching the final lift or patching the first lift of asphalt and um eventually the final lift. Now the final lift of asphalt will be pending the uh
completion of all uh substantial completion within both phases. So we weren't we aren't we don't want them to put the nice new black top on everything until the contractor's ready to walk away. Bottom line. So, um that's really the uh the status as of now. Fortunately, we're on the home stretch.
So, but uh just be uh comfortable knowing that we're not leaving until all items are resolved and uh everything's finished. So, >> any questions of uh Eric? >> Yeah. Can you comment a little bit? Uh so the the the drainage system from
Banyan uh on down to um on Gfream Road all around the pumps and then the outfall pipe like what is the status of that being up and running and fully operational? Uh the pumps are running
currently. Rob, >> there is one. >> Okay. Yeah. the uh any ponding that is observed right now. Um you'll see little ponds in the immediate vicinity of certain outfalls. Um once we get the final asphalt lift on, that stuff will
disappear. Um if there's any significant uh flooding, king tide, uh we need to verify that the um the check valve on that 48inch outfall has been installed correctly and is sealed properly. Um, and then, uh, yeah, I guess I hadn't
heard of anything significant recently. Um, but I can I can definitely follow up and advise. Trey, >> well, has the check valve been inspected to make sure it's installed properly? >> The tray valve. Okay, so the the check valve was installed a while ago. Um, there was one member that I just hadn't
I hadn't followed up on again. Uh, I hadn't followed up with Rick either. Right after installation, there was one part of it that was damaged on the outside. I don't think that would have impacted the performance of the valve, but we by no mean have we accepted anything in that situation yet. >> Does that necessitate its replacement?
>> No, it's it's a minor just a minor kind of a dent in one of the angles. It's it can be >> we had a we had a rain event about uh like chief does. We had a rain event uh two week and a half ago, two Saturdays ago, and we had everything was working except the the I don't know the
structure numbers anymore, but the uh two structures just south of of the Gulfream school uh entrance. Okay. >> Um those were we had about a foot of water. It was taking a while to get through. The rest of the town was in good shape except for that specific
location with those two B catch >> bases. Okay. Let me let me follow up on that to see um I don't know that the contractor is still doing cleaning in which case maybe they had a a baffle in there blocking it. >> Right. There was no sill barrier. It was it had to be down below. That was it. I mean everything else in the system holds
the water even when it wasn't on. That was the only spot of the school. Mayor, thank you. >> In reference to that um flooding area that you spoke about, I have noticed that since that rain event, they have been doing some pumping of several of
the the boxes that are located in Banyan and Polo area, uh using sump pumps and vac trucks. So, I believe they're still doing some cleanout in those areas that may have affected some of the drain. It >> could have been. Thank you. Thank you, Chief. Yeah. >> Any other questions by commissioners?
Any questions from uh anyone in the audience? >> Yes, sir. >> Um >> I need you to come to the >> Yeah, just stand and just stand and identify yourself. >> Bryce Nis. >> Um >> I I need you to come to the microphone. Yeah, for the record. I can't hear you
when you're in the audience. >> Bryce Nantis, I I'd sent a letter to the commission earlier today via email, but I think a lot of this needs to be addressed by roadway as well. is we have a substantial number of the poured concrete troughs that have multiple high
points between the drainages and I haven't heard any uh plan from roadway to correct that there Florida Department of Transportation requires a one and a half inch minimum drop and I can go across the core and see many instances of these troughs that don't meet that
standard. The most egregious of them is on G View Road where they are flat on the southern side and the road itself on the southern side is visibly higher than the northern side precipitating to drainage that would go towards the homes impacting those homes creating road
hazard impacting properties and landscaping. Um anyone who's ever done construction on a house or anything knows that if you do that you want water to flow away from the house. You don't want water to flow towards the house. Um, but we can go across multiple roads
in the core. And we see this sort of same thing happening, high points between drainages, one side of the road being higher than the other. Um, there's pooling that happens across the core that doesn't dry when it hasn't rained for multiple days or weeks on end. Um, and it just doesn't seem to get
addressed by roadway. Um, I don't know what the plan is for that, but I'd love to hear Roadway with a remediation action for that and effectively ineffective cur drainage curbs. All right, thanks Bryce. Uh, Eric, do you want to address those comments?
Yeah. >> Um, yeah, that's that's stuff I I will look into. Um, I know the uh the cross slope there on Gulf View. I believe um everything was was constructed per design, but I will definitely make sure that it's functioning the way it should and constructed the way it should. My my
guys should have been covering that from the beginning, but I'll I'll focus on that. um the other the other high points. Uh in the end, what we'll see is when we get that final lift of asphalt down, a lot of that stuff is going to um at least the stuff that's in the in the roadway prism should address itself. Um
issues with the curb itself. We've actually been identifying a few of those as we go. Phase two hasn't even been inspected yet for the overall quality. Um obviously, they've been working on lots of curb sections within phase one that they've been replacing, but uh but I'll I'll keep that on the list and I'll pass it on. We won't be uh we won't we
like I said earlier we're not going to leave until all of this stuff is resolved. >> And if you have additional information to provide please do so. We have an evening meeting uh on March 25th. So like to have that information before that meeting. >> Uh very good. Uh next move to the
private sewer. At the last meeting we discussed uh the town assuming u billing and clerical responsibility for the private sewer to assist the uh the local sewer corporation. Uh with that uh since then, Mr. Nazaro collected all of the
necessary documents from the corporation uh that's the residential corporation that oversees and and manages the private sewer and has sent that to uh the law firm uh that we use at uh for the town to consider to evaluate and provide us with information uh on the
legal uh implications of the town taking over those responsibilities. And that's where it stands at at this point. We have not heard back from them. Um, our evening town hall meeting, uh, you should have received notice on that, something we've been talking about for a
little while. We discussed it here. And, uh, our first meeting will be March 25th at 5:30. It's for people who can't attend either because of work or for any other reason, can't attend our morning commission meetings or our noon commission meetings. Uh so give them an
opportunity to find out, you know, what the commission has done that month and answer any questions they may have. It will only be one commissioner uh because of sunshine laws. All right, let's move on then. Uh ARPB meeting will be March 26th at 8:30 a.m. for anyone who wishes
to attend. Uh a finance report. Uh Mr. Fine. >> Uh, I'd just like to ask the commission to accept the February uh, 2026 uh, finance report and if you have any questions. >> Any questions on current finances?
>> Thank you very much for that detailed report, Mr. B. >> Uh, okay. Chief activity for February. >> Mayor, vice mayor, commissioners. Uh, we also submitted a monthly report. If you have any questions, I'll be more than happy to answer them regarding the report and would ask that you accept
that report as written as well. There's no anomalies or anything unusual about the report. So, there's nothing that I need to report specifically uh regarding this month. >> U very good. I noticed that uh stops are down again. >> Yes, a little bit, >> which is good.
>> It it is typically good. um obviously an indication that either one more compliance is occurring with folks who are coming through town or obviously there could be a reduction. We did make some modifications to our license plate cameras through the vendor uh which accounts for some of the uh reduction in
activity but those were uh more related to alerts that weren't um weren't necessary for us to be monitoring. >> Uh very good. Any questions of uh of Chief Jones? All right, let's move on then to items for commission action. We're going to go to change order number
12. Uh Eric, would you please come and explain what this is about? >> All right. Thank you. Uh changer number 12. There are three locations where um pavers on driveway approaches needed to be uh replaced andor reinstalled. Um
these were due to changes in the roadway grade uh changes in the roadway alignment and uh and just general uh distance covered some of them. We had to go back quite far. Um if you all have the pack I don't know if you all have >> Sorry. Could you speak up a little more?
>> Sorry I drift off to the side. Uh do you guys have the pictures included in the change order package? Yes. The very last three pages show the three locations that are in question here. uh first location um there's an elevation difference and also a gap between the new curb line and the existing driveway.
So that gap had to be uh restored with a similar pattern, similar style, same pavers um in order to obviously for aesthetic and uh useful reasons. Uh second page uh a large uh half circle uh
driveway kind of pull out area on one side. Again the elevations here were um changed quite significantly. So we had to re uh reconstruct that basically that entire thing going back far. And then the uh final page uh again this is where
the elevation was changed quite significantly and the only way to uh meet ADA and prevent bottoming out of vehicles is to replace that entire slab. So that accounts for the uh the $25,1912. That's La Hermitage, uh, Condan
Residence on Bion and Fogerty Residence on Call for those three. >> And so what is the total of this? >> This is 29 uh, sorry, $25,1912. >> I guess my question is, um, change orders are always more expensive because
they're done during the progress of the work and not put out for competitive bids. So I guess why weren't these engineered originally? I will get that answer for you. Unfortunately, I don't know. Um, and when the I I I I hate to use this as a
as a copout. I wasn't involved in the design. I wasn't uh actually even part of the project, part of the company at the time. Um, but that is something that uh should have been caught. I agree. >> Yeah. Uh I agree. Um and it seems to me
that the engineering firm should assume some responsibility for this this payment. In the meantime, however, we we want to continue with the work. Uh are there other questions? If not, is there a motion regarding this change order?
>> Uh motion to approve change order number 12 as presented. >> Second, >> Miss Basil. >> Commissioner Green. >> Yes. >> Commissioner Orline, >> yes. >> Vice Mayor Stanley, >> yes. >> Mayor Morgan, >> yes. Um All right. Change order number
13. Mr. R. >> Finally, some good news. This is actually a credit. Um, this is a uh a light pole was actually damaged by the contractor um when they offered to replace it in kind obviously at their cost. uh the light pole model is no
longer available and the town elected to uh not pursue its replacement and uh I believe it's moving forward with a new style of lighting throughout the town at a later date, not as part of this project. But that's my understanding and uh if you guys understand it
differently, please let me know, but it'll be outside of the scope. But bottom line is this light bulb is not being replaced and so we're getting a credit in the contract for its >> All right. Um questions? uh we need to modify the the contract. So is there a motion to approve this uh
decrease change order? >> Motion to approve change order 13 for a decrease in the contract of $5,945. >> Second, >> Miss B. >> Commissioner Green, >> yes. >> Commissioner Orwin, >> yes. >> Vice Mayor Stanley, >> yes. >> Mayor Morgan,
>> yes. Uh but back to change order number 14. >> Yes. Number 14. Uh this is a correction to some work done on uh Banyan Drive uh between Gulfream and Polo. Uh the contractor did not uh lay out the grades
in a way that allowed for a proper transition between a full cross slope and a consistent constant slope as they approached the intersection. So we have to replace the curb and add some uh add thicker asphalt in this area as well as
redo one driveway approach. So that is uh the exact address. Sorry, I don't have the address that's impacted by the driveway, but uh again is right uh going from west to east on Banyan just about 120 ft uh west of
Gulfream towards the intersection. >> Uh we just got this as we sat down at the D so I haven't had a chance to to read it or look at it uh nor have the other commissioners. Repeat again why why this is being done.
So what happened is currently the the way it was built right now is a is a crowned cross slope where the water is pitched to each side of the road. Um during layout the contractor needed to blend that into the full cross slope where you're going from basically from
south to north at a pitch. He didn't and there's currently a low spot at that driveway where water is ponding. So to correct that change we need to have them replace the curb, bring it up in elevation. It's not very significant, a couple of inches uh but that correction
needs to be made um to uh to to prevent flooding in that area. >> So what why are we paying for this? >> It's actually it's it's a situation where the plans were the plans had the correct information on the plan and profile view but it did not
have the correct cross slope uh cross-section view which is I believe the third page of >> so that was an an engineering mistake. It's it's both. It's a split. It's partial engineering and partial contractor. A competent contractor when they did a layout, they recognized there's a transition area from going to
one shape to another. We There's a number of other areas in the project where they did it without question. In this area, they did not. >> Okay. So, I still don't understand why the town should be paying for this. Um I
>> mean why are you authorizing us to pay the basically contractor for this work >> in this in this situation? It's to get the the work done and to make sure that the ponding doesn't happen and the contractor won't proceed unless he is
paid to do it. Now how it's resolved after that we'll we can definitely discuss that with the with the town. >> Um okay. So we have we have two change orders today that increase the price of the contract. Both of which appear to
not be the responsibility of the town. So we need to move forward with the project. So I'm expecting just like the first one, we will approve this one. However, uh I would like to have it noted that both of these change orders will be held in advance um until the end
of the project and a resolution of who's responsible for them can be made. So comments. >> Yeah, this >> agreed. Yeah, agreed. >> Agreed. Agreed. >> Okay, there's our motion then.
>> Where is this? Where is the slope again on this for 32 real quick? So >> sir, so the third >> 24 polo driveway on the banyan side. >> It's Yeah. So this is actually on Banyan on the south south side of Banyan >> in between
>> between Gulfream and Polo >> between Gream at the east end of that gap. >> So this is at the Jones residence on the corner there. >> It's the one the one corner. Yeah, the one corner is the one driveway in place. Yeah. >> Okay. Tom, do you want to handle this motion?
Sure. >> Make a motion to approve change order number 14. Um, in the amount of 21,799.82 uh for approval. Obviously, payment will be made subject to the mayor's comments noted for both change orders 13 and 14,
I believe. >> 12 and 14, excuse me. 13 was a credit. >> I'll second that. >> Commissioner Green. >> Yes. Commissioner Orwin, >> yes. >> Vice Mayor Stanley, >> yes. >> Mayor Morgan, >> yes. Uh, thank you, Eric. All right, we're going to turn now to ordinance
number 261. Uh this is an ordinance that um we had discussed last month about uh hurricane uh shutters and other uh covers for doors and windows uh and adopting
language from some of our nearby towns that would u limit the time period on which you could put uh put those shutters up. Some people have been putting them up all year long or for very long and extended periods of time.
Uh this is the ordinance I believe that we talked about last time which would during the period of December 1st through May 1st, no storm shutters or hurricane protection devices on buildings shall remain in a closed or secured position so as to block windows
or doors except in the event of storm conditions. Uh since we we did this there have been a number of residents from Plasai who believe the ordinance should be extended to all year long. That is you you cannot
put up storm shutters on doors or windows um or other protective devices at any time of the year unless there is an impending storm. They were going to come and speak today but for a variety of reasons could not.
So I'd like to defer this until next month. But I would like all commissioners to think about it and uh think is is this a you know something that we should be doing um or not? That
is extending that period to 12 months all year long. Okay. Um let's uh we have do we have a consensus on postponing this to next month? >> Uh we do. >> Yeah. Until we can get some people to
testify, speak about it. Make a note of that, please. Miss Basil. Uh let's move on then to U resolution 26- one. Uh Mr. By Master, this is uh our
water I believe this is our water uh issue. Can you tell us what uh you did since last month when we asked you to evaluate the pricing structures of our four tiers and we have some residents here. Perhaps you could just give a little background of what has been done
in the past and and what we're trying to do now. >> Yes. So the the the city of Delray which increased has been increasing the rates for the for the last two years. So we a couple months ago we analyzed the the
water rates to to kind of uh make up the cost that would be the increase from the city of Del Rey. So we when that was passed we had we had a couple options. One was like a break
even and one was an option to where there was a little bit of reserve just in case there was extra cost or any any uh variables that we didn't foresee. But since then we we were uh did another analysis and with some bills being uh
extra large you know compared to previous bills we looked at it and and we felt like the the first option which was the break even point would still be create enough revenue that the that the town would still be fine and wouldn't be
losing significant any funds from the increase in the cost. So, I went over it with the town manager and we kind of felt that that option we probably would be fine to go back to if to to alleviate some of the extra cost that was
originally passed. >> All right. So, what are you proposing now? the to go to that option the break even cost which was just a slight decrease from what the option that was approved in the past and we feel the town would still be fine with the uh to
recapture the the the increased cost from the city of Delray. >> So it looks like it's about a 40 cent uh reduction for each of the four tiers. >> Yes, correct. >> Um whether first tier at the lower rate or all the way up to the fourth tier which is the more punishing rate. >> Uh so that's an acrosstheboard reduction
of 40 cents. uh uh per thousand gallon I think. >> Correct. >> Okay. Uh discussion comments. >> I think this was in line with what we discussed trying to drop the rate to a break even till we hook up to the new system. >> I think it sounds good.
>> I mean it's Yeah. >> Okay. Michael. >> Yes. Looking forward to lower rates and 27. >> Very good. Um uh resolution number 26-1. on this basil. Would you read that please? >> A resolution of the town commission of
the town of Gulfream, Palm Beach County, Florida, establishing water rates and charges by resolution as provided in town code section 3426 rates and charges for the operation of the water distribution system for the town providing an effective date of today, March 13, 2026. >> Very good. Resolution 26-1 has been read
for approval. Is there a motion? >> Motion to approve as presented. >> Second. >> Miss Basil. >> Commissioner Green. >> Yes. >> Commissioner Orwin. >> Yes. Vice Mayor Stanley. >> Yes. >> Mayor Morgan. >> Yes. Uh thank you. Uh next is the updated fee agreement with Jones Foster
who is our town uh attorney. They've been our town attorney for for many many decades. They have not increased their rates in two years. Uh they have requested uh that their rates be brought more current uh to the same rate that they charge Palm Beach uh which is a
similar town operated in a similar way as ours. uh the rates are still substantially lower than than their their normal uh billable rates. So you you had an opportunity to review that. We don't use the Jones Foster Law Firm
very much anymore. Um because we handle a great deal of legal work in house. Uh even with Mr. Nazaro moving on to his town manager responsibilities. Um he he can handle a great many of the legal issues that come before us. So, uh, any
comments on the the changes in the rates? >> You need a motion. >> We we do. >> I'll move to approve the rates from Jones Foster to increase um to $400 an hour. >> Right. And by the way, it's $400 an hour for lawyers, $200 an hour for parillegals.
>> For parillegals. >> Is there a second? >> Second, >> Renee. >> Commissioner Green. >> Yes. >> Commissioner Orwin. >> Yes. >> Vice Mayor Stanley? Yes. >> Mayor Morgan? >> Yes. Uh and then uh finally the uh the town manager take-home uh vehicle.
Um in in the past we've provided a a uh a gas allowance whatnot for the town manager who spends more time than than most staff traveling around the town going to Plasa Salai um touring the area. This is a police vehicle and I
think uh uh Chief Jones, you can tell us what the condition of that vehicle was and why we're considering giving it to the town manager for his use. >> Yes, sir. This vehicle is being retired this year with the uh purchase of two new police vehicles. This vehicle would be one that was scheduled to be uh
retired anyways. Uh the mileage is quite higher on this vehicle, but the vehicle itself is in good condition overall. uh no longer under warranty. So, it's not something that we rely on in an emergency uh function, you know, design for the police department, but it could
definitely serve as um a vehicle for the for the town manager to utilize uh for those purposes. Um, it would not take a lot for us to decommission it from a police car because currently it is uh it does not have some of the equipment in
it that we would typically have in a police car because it was previously my take-home car. Um, so it's it's pretty well suited for that purpose anyways. Um, so we're not going to get anything financially for it if we were to trade it in because of the mileage. So it
would serve much more value in transitioning it from the police department to the town than it would to simply trade it and not not financially benefit from it. >> And it it seems to be a a fiscally responsible thing to do rather than paying a gas allowance and a mileage per mileage allowance to the town manager.
We just use the vehicle that we have. He can he can drive that. Is there uh any further discussion on it? Or if not, is there a motion? Uh motion to approve uh converting the police vehicle to a town manager take-home vehicle as presented.
>> Second. >> Rene. >> Commissioner Green. >> Yes. >> Commissioner Orwine. >> Yes. >> Vice Mayor Stanley. >> Yes. >> Mayor Morgan. >> Yes. Uh any other comments by commissioners? Anything for the good of the order? >> If not, thank you all for coming. Meeting adjourned.
Thank